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HomeMy WebLinkAboutCouncil Packet - 2/13/2017City of Waterloo Finance Committee Open Invoice Report For February 13, 2017 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, February 10, 2017 EFT Transactions: Add: Wellmark Weekly Claims 615,562.29 199, 739.60 Subtotal - as of Monday, Februrary 13, 2017 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll I Bill Payment Total - Monday, Februrary 13, 2017 815,301.89 I 9,083.61 3,392.92 Payment to Council members or related entities: 827,778.42 I FY17 TREE CLEARING — CITY COMPOSTING SITE CONTRACT NO. 927 Bid Tab: February 9, 2017 Estimate: $32,125 Bid Security Required Bidder Bid Security Bid Amount Vieth Construction Cedar Falls, IA 5% $36,862.50 Professional Lawn Care Waterloo, IA 5% $20,199.50 Peterson Contractors Inc. Reinbeck, IA 5% $22,700.00 Twin City Tree Service, LLC Waterloo, IA 5% $23,900.00 Wapsie Pines Cedar Falls, IA 5% $17,150.00 Minturn, Inc. Brooklyn, IA 5% $36,937.50 ONE FWD/AWD CARGO VAN FOR ANIMAL CONTROL Bid Tab: February 9, 2017 Estimate NTE: $15,000 Bid Security Required Bidder Bid Security Bid Amount McGrath Auto Cedar Rapids, IA N/A $24,898.00 Dan Deery Dodge Waterloo, IA N/A $28,921.00 City of Waterloo Public Records Request Policy Statement of Policy This policy is intended to implement the provisions of Iowa Code Chapter 22 by assisting citizens requesting examination of public records and to employees in fulfilling those requests. The goal is to facilitate broad access to public records and assure that responses to open records requests are made appropriately and timely. Parameters The City of Waterloo is committed to the concept of open government exemplified by Iowa Code Chapter 22. Records deemed confidential pursuant to Iowa Code Section 22.7, or other applicable statutes, are not required to be released in response to a request. In addition, the City of Waterloo is not required to permit access to data processing software developed by the City or a nongovernment body and used by the City. Other portions of federal law may govern access to public records. Any changes to Iowa Code Chapter 22 shall supersede provisions of this policy. City Website Many records (i.e., reports, budget information, agendas, minutes, resolutions, and ordinances) are in the public domain and can be viewed and printed from the City's website at www.cityofwaterlooiowa.com without submitting a request to access the records. Computers with internet access are available at the Waterloo Public Library, located at 415 Commercial Street. Custodian of Records For the purposes of this policy, Custodian means the person lawfully designated by the City to act for the City in implementing Iowa Code Chapter 22. The Custodians are as follows: Department Custodian Police Department All other City Departments Records Manager City Clerk Location 715 Mulberry Street 715 Mulberry Street The Custodian will coordinate the response to all requests and may designate an employee to assist with completing a request. All employees and elected officials must immediately direct all public records requests to the appropriate Custodian. Making a Request for Public Records Citizens may submit requests for access to public records in any format but are encouraged make requests in writing using the City of Waterloo Public Records Request form (Exhibit B). Unless otherwise required by law, anyone may make a request for public records without providing identification, reason, or motive for the request. The custodian shall not require the physical presence of a person requesting or receiving a copy of a public record. 1 Formatting Records A record will be made available in the format in which it is readily accessible to the City, provided the foi,uat is usable with commonly available data processing or database management software. If the City chooses to provide the record in a different format for the requestor, the City may charge the reasonable costs of any required processing, programming, or other work required to produce the public record in the specific format in addition to any other actual costs allowed. Security of Record No person, with exception of the Custodian, may search or remove any record from the City of Waterloo's files or remove any record from city property. Examination of records will be supervised by the Custodian or a designee. Calculation of Fees and Amounts Due The fee for document retrieval, review, and duplication will be calculated based on the following criteria: A. The cost to duplicate city records will be calculated based on fees set forth in the Schedule of Fees (Exhibit A). B. The Requestor will not be billed for the first fifteen minutes of labor for document retrieval and review services. C. The wage of the Custodian, designee, or any other employee used in document location, identification, and duplication shall be itemized and billed in fifteen -minute increments. D. The wage of the Custodian, designee, or any other employee reviewing the documents for relevance or redactions due to confidentiality will be billed in fifteen -minute increments. E. The time the Custodian, designee, or any other employee supervises the requester while viewing documents will be billed in fifteen -minute increments. F. Fifty percent of the estimated cost of a request shall be payable prior to comrnencing work on a request. The Custodian must receive full payment prior to releasing the requested documents. G. The cost to copy records to a DVD/CD will be calculated as the cost of the document plus the cost of the CD/DVD. Labor charges, if applicable, shall be in addition to this cost. 3 Exhibit B City of Waterloo Public Records Request Form Requestor Information Name: Date: Mailing Address: Phone Number: Email Address: Phone Number: Request Please be as specific as possible; include names, dates, document type, topic, resolution and ordinance numbers, project names, sent and/or received emails, key search words, etc. Iowa Code Chapter 22 gives every citizen the right to examine public records and to copy those records unless the record is exempt according to provisions of said chapter. The City of Waterloo staff should not be expected to abandon or neglect their regular public duties to comply with record requests and thus need sufficient time to make and deliver any requested information. If the requested material potentially contains confidential information or is otherwise exempt from disclosure, additional time may be required for review and possible redacting of the material. All requests will be processed in accordance with applicable procedures and rules. Note: If a deposit is required, no work will begin on the request until a deposit of 50% of the estimated cost is received. 5 Nancy Higby From: KELLEY FELCHLE Sent: Monday, February 13, 2017 9:57 AM To: Nancy Higby Subject: FW: Save the Canopy Follow Up Flag: Follow up Flag Status: Flagged Please add to the council folder. Kelley Felchle City Clerk City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 (319)291-4323 From: MICHELLE WESTPHAL Sent: Monday, February 13, 2017 8:35 AM To: QUENTIN HART; KELLEY FELCHLE Subject: FW: Save the Canopy From: Mike Tyer [mailto:miketyer@gmail.com] Sent: Saturday, February 11, 2017 11:54 AM To: MICHELLE WESTPHAL Subject: Save the Canopy Mayor Quentin Hart Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 mayor@waterloo-ia.org Dear Mayor Hart: I am writing you to express my support to save the canopy over the Fourth Street bridge in Downtown Waterloo and asking you to show your support for repairing the canopy at the upcoming City Council meeting on Monday, February 13, 2017. Not only does the canopy visually symbolize Downtown Waterloo and the business community and tourism interests, it's part of our history. In Waterloo, we've been too quick to tear down structures that we think are blemishes to the community instead of investing the money to repair the structure. This is exactly the case here. From what I understand, the options are pay $850,000 to remove the canopy from the existing bridge (and there is no commitment from the gaming commission to support this endeavor) or pay $750,000 and a matching $750,000 from the gaming commission to repair the canopy. This results in an extra $100,000 cost to taxpayers, like me, to remove the structure and lose part of the history at the same time. Even if there was no cost savings for the taxpayer, I would be in favor of saving this iconic, important structure that's part of the Waterloo landscape. I myself have purchased a small building in Downtown Waterloo to save it from potentially being demolished or falling into further disrepair, so I have invested in this same kind of endeavor. Old structures like the buildings and bridges that continue to be torn down in Waterloo represent a real loss to us as a community in cultural, economic and environmental terms. Culturally, we lose our history and the rich legacy of our community and the generations before us who struggled to build it. Economically, there are many impacts of tearing down structures that attract new businesses, who prefer older buildings to newer ones, and consumers and tourists who are attracted by a dynamic and vibrant downtown. Environmentally, the process of building, tearing down and building new is not a sustainable practice and represents a wasteful way of thinking. It's our job as citizens of this community to support it and nurture its growth for future generations. We are but stewards. Again, I ask you to show support to save and repair the canopy over the Fourth Street Bridge at the Waterloo City Council vote on Monday, February 13, 2017. Thank you for your time and consideration. Mike Tyer 317 West 5th Street, Waterloo, IA 50701 531 Sunset Road, Waterloo, IA 50701 m i ketye r(a� g m a i I. co m 2 Nancy Higby From: KELLEY FELCHLE Sent: Monday, February 13, 2017 9:56 AM To: Nancy Higby Subject: FW: 4th St canopy Follow Up Flag: Follow up Flag Status: Flagged Please add to the council folder. Kelley Felchle City Clerk City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 (319)291-4323 From: MICHELLE WESTPHAL Sent: Monday, February 13, 2017 8:25 AM To: QUENTIN HART; KELLEY FELCHLE Subject: FW: 4th St canopy From: Patricia BuIs [mailto:plbuls45(agmail.com] Sent: Monday, February 13, 2017 1:50 AM To: MICHELLE WESTPHAL Subject: 4th St canopy February 13, 2017 Dear Mr. Mayor, This letter expresses our opinion about the future of the 4th street bridge canopy here in Waterloo. We recognize we live outside city limits but for the last 45 years, we have worked, gone to church, and done 95% of our business in Waterloo so we do have feelings about this issue. The canopy has been identified as being in very poor repair and is a receptacle for garbage and human refuse/waste and is frankly not safe to be in. The cost to repair it is huge at 1.5 million even though half would be covered by the grant from the Blackhawk County Gaming Association. That still leaves $750K to be covered by the city of Waterloo for now. And we all know it will require costly repairs in the future also. So we offer the following suggestions: 1. Redo the bridge similar to the 18th St. bridge —the lighting and rails are beautiful and the maintenance would certainly be less costly. 2. Better yet —have a contest — invite Waterloo residents to submit ideas/plans for redoing the canopy in the most aesthetic and economical manner You may be surprised at the ideas you receive! And offer a cool prize, i.e. a trip, $1000, etc. 3. Use the money proposed for the canopy to help repair the Park Avenue bridge — a far better use of the taxpayers' money. In this day of shrinking dollars and increasing taxes public officials need to be accountable stewards of public funds — while it is nice to have some of the " frills and fluff', you need to be realistic and spend dollars wisely. We believe the suggestions above would help accomplish that purpose. At the council meetings we attended you started them off with a prayer and we COMMEND you for doing that—please continue to do so, as well as the fine job you are doing as mayor. Respectively submitted, Loren and Patricia Buts 110 West Mt.Vernon Rd Waterloo, IA 50703 2 Loren & Pat & Kitties The closest distance between two people is a smile. 3 Nancy Higby From: KELLEY FELCHLE Sent: Monday, February 13, 2017 9:56 AM To: Nancy Higby Subject: FW: Canopy Bridge Project Follow Up Flag: Follow up Flag Status: Flagged Hi Nancy, Please add to the council folder. Thank you. Kelley Kelley Felchle City Clerk City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 (319)291-4323 From: MICHELLE WESTPHAL Sent: Monday, February 13, 2017 8:23 AM To: KELLEY FELCHLE Subject: FW: Canopy Bridge Project FYI. Michelle Westphal From: Daniel Pawlak [mailto:pawlakdd@mchsi.com] Sent: Saturday, February 11, 2017 4:17 PM To: Bruce Jacobs; STEVE SCHMITT; TOM LIND Cc: MICHELLE WESTPHAL Subject: Canopy Bridge Project I think the focus for the city should be on the current budget and this project should be tabled before another round of bids. In the early 1970s we had a business / hiring boom and with the increased population, the tax base grew and the bridge may of made sense then, but not in todays environment. In my 6 May email: "...On the current 4th Street Bridge restoration project, it is simpler and cheaper to remove the bridge, delete the bridge photo from City of Waterloo advertising materials and replace it with the Veterans Museum photo. Who wants a symbol of the past when the current administration wants to move Waterloo forward...". Why was the 4th street bridge initially constructed without a sidewalk? What is the current usage? 10 persons per day? - 100 persons per day? or? I assume that there are nearby cameras that can document actual usage. In my 21 May email I thought that the US63 pedestrian bridge was not needed or used and therefore a tunnel was not needed and that cost could be avoided: "...Could the city and/or the railroad install cameras for 10 days or 2 weeks or a month +/- to document the actual usage rate on the pedestrian bridge and document the improper usage by pedestrians on the railroad bridge right-of-way?...". It has been stated that the Park Avenue bridge must be replaced soon, yet the city is focusing on a little used pedestrian bridge. I see that the Park Avenue could be easily converted to a pedestrian only bridge and the lifespan extended for many decades while the lifespan of the canopy 4th Street pedestrian bridge can also be extended for decades as -is. Also the canopy bridge could be removed entirely and the 4th Street bridge be modified to be a single lane, one-way bridge (Northbound into downtown) with a dedicated walkway / bike path section. There appears to be no pressing need to redo this pedestrian bridge. Also the Park Avenue bridge could be modified to be a single lane, one-way bridge (Southbound out of downtown) with a dedicated walkway / bike path section. As a council that is responsible to monitor and approve spending, please always rank the capital projects and carefully consider both the Park Avenue bridge replacement plans and the pedestrian bridge plans. Dan Pawlak 3150 Hammond 2 Businesses that left Waterloo: Principal Financial Toys R Us Penny's Advanced Systems Slumberland College of Hair Design Pioneer Graphics K -mart (45 employees) Call Center (120-125 employees) Pier One Farnsworth Shields Menards Ridgeway Place (40-45 employees) Old Navy Lone Star Steak House Wonder Bread Craft Cochran GMAC gone and lost employees Greggs Hobby Lobby....University Hardees Ridgeway and Falls Ave Ivy Trellis Hancock Fabrics Universities Shirt Shop Crossroads Frizollies Treasure Chest Consignment Wilson Kitchen Shop or Went out of business Moved to Cedar Falls Ind Park 5th st New Businesses in Waterloo Harold's Chicken Your Pie (pizza) on Ridgeway Harbor Freight Hm Homemakers New Covenant Clinic Franklin St El Tenampa Bar and Grill Trampoline Park Amish Connection For Goodness Sake Moved to HyVee Bldg CF Moved to Waverly Moved to Cedar Falls New Bldg in Cedar Falls Moved to Cedar Falls Brewery Moved to Cedar Falls Moved to Cedar Falls Moved to CF Ind Park Yrs Ago empty building on 5th st Took the Place of Old Tokyo Toys R Us JC Penny Greggs Place Hobby Lobby University Ave Pier One Hallmark Kimball Ave Businesses that left Waterloo or went out of business continued: Bonanza Bishop Buffet China Buffet Rainbow Florist Ben Franklin Johnson Bakery KCs Building will be empty. It is forsale LaPorte Road Doey Joey's Pizza Moved to Cedar Falls Industrial Park Radio Shack