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Home My WebLink AboutCouncil Packet - 3/13/2017THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, March 13, 2017 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4 Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 170 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Keith Kaspari, Airport Director Agenda, as proposed or amended. Minutes of March 6, 2017, Regular Session, as proposed. Minutes of March 9, 2017, Special Session, as proposed. Proclamation declaring March 2017 as Athletic Training Month ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving preliminary plans, specifications, form of contract etc. and setting date of bid opening as March 30, 2017, and date of public hearing as April 3, 2017, for the 2017 Spring Stump Removal Project, and instruct City Clerk to publish said notice. Submitted By: Todd Derifield, City Forester 3. Resolution setting date of public hearing as March 27, 2017, to approve the request by Michael Price to rezone 1955 Locke Avenue, (former Knights of Columbus), from "R-4", Multiple Residence District and "R-2", One and Two Family Residence District, to "C-2", Commercial District, for the reuse of the site as an events center. Submitted By: Noel Anderson, Community Planning & Development Director 4. Resolution setting date of public hearing as March 27, 2017 for a request by CGA Engineering on behalf of BCS Properties, LLC and GAC Real Estate, LLC to rezone approximately 17.92 acres from "A-1", Agricultural District, and "M -2,P", Planned Industrial District, to "C-2", Commercial District, for the purposes of Page 2 of 170 developing a commercial subdivision, located west of 1850 West Ridgeway Avenue, and instruct City Clerk to publish said notice. Submitted By: Noel Anderson, Community Planning & Development Director 5. Resolution setting date of public hearing as March 27, 2017, for the request by Roger Ka!sem, for a site plan amendment to the "R -3,R -P", Planned Multiple Residence District, to allow for the building of 88 single-family homes and 9 twin - homes, located east of 3308 Bay Berry Drive, and instruct the City Clerk to publish said notice. Submitted By: Noel Anderson -Community Planning and Development Director 6. Resolution approving cancellation of assessment for 312 Glendale Street, Certificate 565, in the amount of $587.20, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted By: Kelley Felchle, City Clerk B. Motion to approve the following: 1. TRAVEL REQUESTS a. Bob Osgood, Chief Plumbing Inspector Class/Meeting: IAPMO (IA Plumbing & Mechanical Officials) Spring 2017 8 - hour Mechanical Continuing Education Destination: Waterloo, IA Dates: March 31, 2017 Amount not to exceed: $135.00 b. Sgt. Gehrke, Inv. Berry, Inv. Girsch and CFPD Gerzema Class/Meeting: 2017 Iowa Narcotic Officers Association Conference (INOA) Destination: West Des Moines, IA Dates: March 28-30, Amount not to exceed: $2,178.00 2017 c. Up to 12 Waterloo Police Officers Class/Meeting: 2017 Inclusion and dedication of P.O. Adam Liddle at the National Law Enforcement Officers Memorial Destination: Washington, D.C. Dates: May 12-15, 2017 Amount not to exceed: $4,000.00 d. Keith Kaspari, Director of Aviation Class/Meeting: Air Service Workshop / Meeting Destination: Chicago, IL Dates: March 30-31, Amount not to exceed: $395.00 2017 2. LIQUOR LICENSES a. Packers Inn, 201 Rath Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 2/27/2018 b. Tokyo Japanese Steakhouse, 1931 Sears Street Class: C Liquor Page 3 of 170 Renewal Application Includes Sunday Expiration Date: 2/13/2018 c. Wishbone, 201 W. 18th Street Class: C Liquor w/Outdoor Service / Catering Renewal Application Includes Sunday Expiration Date: 1/31/2018 d. Tobacco Outlet Plus #500, 1803 La Porte Road *OWNERSHIP UPDATE* Class: C Beer Renewal Application Expiration Date: 10/14/2017 e. National Dairy Cattle Congress, 250 Ansborough Avenue Class: C Liquor Renewal Application Includes Sunday Expiration Date: 2/28/2018 f. Legends Sports Grill, 118 Commercial Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 1/21/2018 g. Hometown Foods, 1010 E. Mitchell Avenue Class: B Wine / C Beer / E Liquor Renewal Application Includes Sunday Expiration Date: 3/9/2018 h. Buzz's Bar, 1016 Maynard Avenue Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 3/14/2018 i. Babes Tab, 210 Division Street Class: C Liquor Renewal Application Does not include Sunday Expiration Date: 3/14/2018 3. Cigarette/Tobacco Permit New Application for Texas Street Mart, 4335 Texas Street. 4. Cigarette/Tobacco Permit New Application for A & Z Tobacco Outlet,1109 E. 4th Street. 5. Bonds PUBLIC HEARINGS 2. FY 2017 Site Grading for Northeast Industrial Park, Contract No. 926. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Page 4 of 170 Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Jeff Bales, Associate Engineer RESOLUTIONS 3. Resolution approving an Encroachment Agreement with BW Gas & Convenience Real Estate, LLC to replace a 10 ft x 4 ft sign cabinet on an existing 20 ft pole that encroaches 5.14 ft into the public right-of-way, located at 1976 Franklin Street. Submitted By: Noel Anderson, Community Planning and Development Director 4. Resolution approving Supplemental Agreement No. 1 with AECOM for a net increase of $157,500.00, for the FY 2017 Phase IIIA CIPP Lining Project and FY 2017 Phase IIIB Remedial Actions Design and Bidding Services Project, Contract No. 919. Submitted By: Hoambrecker, Steven Waste Management 5. Resolution awarding contract to R & D Lawn Care, LLC of Waterloo, Iowa, in conjunction with the 2017 Complaint Mowing with Complaint Snow Removals, Option A $25.00 per occurrence, Option B $23.33 per occurrence, Option C $30.00 per man hour, Option D $45.00 per acre, Option E $25.00 per man hour, and approving the bonds and certificate of insurance. Submitted By: David R. Zellhoefer, Department Head for Code Enforcement 6. Motion approving final quantity adjustment for a net decrease of $3,769.95 for the FY 2015 Cunningham School Safe Routes to School Project, Contract No. 851 and authorize the Mayor and City Clerk to execute said document. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 7. Resolution approving Completion of Project and Recommendation of Acceptance of Work Performed by Mike Dolan Concrete & Masonry Inc., of Waterloo, Iowa, at a total cost of $63,224.60 for the FY 2015 Cunningham School Safe Routes to School Project, Contract No. 851. Submitted By: Eric Thorson, PE, City Engineer 8. Resolution approving agreement with Waterloo Water Works for Water Main Replacements in conjunction with FY 2017 Street Reconstruction Program, Contract No. 921 and authorize Mayor and City Clerk to execute said document. Submitted By: Dennis Gentz, PE, Assistant City Engineer 9. Resolution approving award of contract to Benton's Sand & Gravel, Inc., of Waterloo, Iowa in the amount of $42,375.00, and approving the contract, bonds, and certificate of insurance for the FY 2017 Leisure Services Sanitary Sewer Extension Project, Contract No. 925, and authorize Mayor and City Clerk to execute said documents. Submitted By: Jamie Knutson, PE, Associate Engineer 10. Resolution supporting the collective bargaining rights of City of Waterloo employees. Submitted By: Pat Morrissey, Ward 3 Council Member and Jerome Amos Jr., Ward 4 Page 5 of 170 Council Member 11. Resolution regarding Iowa House Study Bill 91 and 92, and House File 295, etc. Submitted By: Pat Morrissey, Ward 3 Council Member and Jerome Amos Jr., Ward 4 Council Member ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:55 p.m. Council Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Airport Board Meeting Minutes, January 24, 2017. Page 6 of 170 CITY OF WATERLOO Council Communication Minutes of March 6, 2017, Regular Session, as proposed. City Council Meeting: 3/13/2017 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 3/8/2017 - 12:57 PM ATTACHMENTS: Description Type D Minutes of March 6, 2017 Backup Material Submitted by: Submitted By: Page 7 of 170 111, V JL411V11 Vl L11, V1 LJ Vl VV LLL,11VV, Alf VV LL, 111,L 111 1\, ,L41LL1 41,UU1V11 LLL 11W1 VILA L. VVLL,' VVLL11 V11 ._11LL111V,1 U, Waterloo, Iowa, at 5:30 p.m., on Monday, March 6, 2017. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Prayer or Moment of Silence: Melissa Tate, Cedar Valley Atheists Pledge of Allegiance: Julie Dawson, Housing Authority Director 146107 - Welper/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, March 6, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 146108 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, February 27, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Hart recognized Doug Anderson as the March 2017 Team Member of the Month. ORAL PRESENTATIONS David Dryer, 3145 W. 4th Street, asked council to reconsider voting against an encroachment agreement last week. Jim Chapman, 224 Bertch, expressed that he disagrees with a councilman stating that the city is growing and that many houses are empty and need to be filled. Todd Obadal, 124 Amity Drive, asked council to reconsider voting against an encroachment agreement last week. Mayor and Council Monthly Reports Mr. Morrissey reported that Ward 3 and Ward 4 had 45 people attend their combined ward meeting regarding the subject of guns in Wards 3 & 4, and a discussion on quiet zones. He further shared the date of the next Ward 3 meeting which will be held on March 30th from 6:00 — 7:30 p.m. Mr. Jacobs commented that on Saturday night he did a ride along with Officer Hundley and was impressed with the community policing exhibited by the officer and commended Chief Trelka and all of the officers for their service. Mr. Schmitt questioned if the council members who voted to deny the resolution will be willing to reconsider. Mayor Hart stated that it would be discussed at the end of the meeting. Mayor Hart commented that March 24th at eleven o'clock will be the state of the city address at the SportsPlex. 146109 - Welper/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 146110 - Welper/Schmitt the amount of $5,190,631.15 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2017-159. 2. Resolution approving request by Brandon Simon, on behalf of 74PROmotions, for a variance to Ordinance 5-2-11, Vehicles on Flood Control Levees, on May 6, 2017 from 10:00 a.m. to 6:00 p.m., to allow motor cross racers to cross the levee and operate on Cattle Congress grounds on both sides of the levee and Ordinance 4-5-6, Motor Vehicle Maximum Sound Levels, on May 6, 2017 from 11:00 a.m. to 5:00 p.m., in conjunction with the UrbanCross Grand Prix event. Resolution adopted and upon approval by Mayor assigned No. 2017-160. 3. Resolution approving request from Antioch Baptist Church to hold its annual 5K walk/run on August 12th, 2017 from 9:00 a.m. to 11:00 a.m., beginning and ending at the Church, located at 426 Sumner Ave. Resolution adopted and upon approval by Mayor assigned No. 2017-161. 4. Resolution approving preliminary specifications, bid documents, etc. and setting date of bid opening as March 30, 2017 and public hearing as April 3, 2017, for purchase and installation of the remainder of FY 2017 through FY 2018 Police Vehicle equipment needs, and instruct the City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2017-162. 5. Resolution approving assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees: Address and amount to certify: 212 Webster Street - $1,383.55. Resolution adopted and upon approval by Mayor assigned No. 2017-163. 6. Resolution approving preliminary plans, specifications, bid documents, etc., and setting date of bid opening as March 23, 2017 for 2017 Lift Stations Mowing, and instruct City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2017-164. 7. Resolution approving request by Langman Construction, Inc. for Variance to Noise Ordinance No. 3094, Noise Ordinance, from March 6, 2017 through November 21, 2017, from 6:00 a.m. to 10:00 p.m., in conjunction with the Highway 63 Reconstruction Project along Mullan Avenue from Franklin Street to Jefferson Street. Resolution adopted and upon approval by Mayor assigned No. 2017-165. 8. Resolution setting date of public hearing as March 20, 2017 for the sale and conveyance of city -owned property, located at 1003 Lafayette Street, through the Neighborhood Stabilization Program, to Iowa Heartland Habitat for Humanity, with a purchase price of $130,000.00, and instruct City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2017-166. 9. Resolution approving preliminary plans, specifications and bid documents and setting date of bid openings as March 23, 2017 and date of public hearing as March 27, 2017 for the 2017 Right of Way Mowing Contract and instruct City Clerk to publish said notice. 2. a. b. a. b. 11 a V l,11 -11.4%.,317 Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Isenhower, Instrument Control Technician Operation of Wastewater Treatment Plants Volume II AT HOME STUDY February 22, 2017 $118.00 Six (6) Waterloo Police Officers Governor's Traffic Safety Bureau GTSB Conference Altoona, IA April 19- 27, 2017 $746.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday The Broken Record, 315 W. 4th Street C Liquor w/Outdoor Service X 1/20/2018 X Elite Cafe Bar, 1108 Jefferson Street C Liquor X 2/7/2018 X 4. Motion to appoint Ed Abben as Facilities Maintenance Foreman, in the Building Maintenance Department, effective March 7, 2017. 5. Motion to appointment of Greg Ahlhelm as Building Official, effective March 7, 2017. Mr. Schmitt questioned Item 1B lb, six officers attending GTSB Training. Dan Trelka, Chief of Police, commented, that he believes the agenda is in error. (Following the meeting, the Clerk's office did confirm that the agenda was incorrect, and the dates of the conference should read April 19-20, 2017). Roll call vote -Ayes: Six. Nays: One (Schmitt Item 1B4, due to the fact that he believes the entire department head configuration should be reviewed prior to the appointment of any individual, and further noted it has nothing to do with the named appointee). Motion carried. PUBLIC HEARINGS 146111 - Schmitt/Morrissey that proof of publication of notice of sale and conveyance of city owned property located at 515 E. 3rd Street, 519 E. 3rd Street, 516 Pine Street, and 521 Pine Street, in the amount of $1.00, to JSA Development, LLC., as published in the Waterloo Courier on February 24, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections. David Deeds, JSA Development, LLC., presented a presentation on the proposed neighborhood revitalization for the Walnut Neighborhood. Laura Hoy, 335 Almond Street, an officer of Link Christian Development and member of the Walnut Housing Coalition, spoke in support of the development agreement and of the positive the impact it will have in the Walnut Neighborhood. Ali Parrish, 856 Sunrise Blvd and Executive Director of Habitat for Humanity, expressed support for �7-- �`-'-- -- T-1 •`-` r-- TT--'---' ---'A__ 1 - -- -----� -- -- - ---1!,• Charles Pierson, 1750 Flower Street, spoke in support of the item and questioned the type of survey the city will conduct to assess the historical district. Esther Valtchev, 527 E. Park, expressed excitement for the project. David Dryer, 3145 W. 4th Street, commented that supporting the project will make his property taxes go up and believes that JSA should pay at least $1,000 per lot. Willie May Wright, 327 Almond Street, thanked Laura Hoy for her work in the neighborhood and expressed support for the project. Forest Dillavou, 1725 Huntington Road, expressed concern with selling 515 E. 3rd Street as the city does not yet own that property and has concern for JSA Development's involvement in the project. Noel Anderson, Community Planning and Development Director, explained language in the development agreement regarding 515 E. 3rd Street. Todd Obadahl, 124 Amity Drive, spoke in support of approving the item. Judy Marshall, 316 Walnut, spoke in support of approving the item. 146112 - Schmitt/Morrissey that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146113 - Schmitt/Amos that "Resolution authorizing sale and conveyance of city owned properties located at 519 E. 3rd Street, 516 Pine Street, and 521 Pine Street to JSA Development, LLC for $1.00 each", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned why 515 E. 3rd Street was not included in the sale and conveyance. Noel Anderson explained why 515 E. 3rd Street is not included. Mr. Lind requested an overview of a spreadsheet provided by Noel Anderson and questioned if this location is in a TIF district. Noel Anderson confirmed it is in the Logan TIF District and provided an overview of the three properties. Mr. Lind questioned if some of the houses were acquired via 657A. Noel Anderson confirmed. Mr. Lind requested an overview of the terms of the development agreement. Noel Anderson explained the terms of the development agreement and explained the tax schedule. Mr. Lind questioned what would happen if JSA Development will not receive historic tax credits. David Deeds explained that JSA Development is confident that they will receive the historic tax credits. He further explained that the development agreement includes an 'out' if the state or federal government does not award a historic tax credit and that the program is available to homeowners as well. David Deeds explained that the moratorium is to prevent further demolition in the neighborhood to see if the coalition is effective and to try to rehab future homes if it is. Mr. Schmitt commented that he is happy to see a public-private partnership save the neighborhood. Mr. Morrissey thanked David Deeds for his work and spoke in support of the project. Mayor Hart commented that the project has been years in the making and that this is a great model for other areas in town. Resolution adopted and upon approval by Mayor assigned No. 2017-168. 146114 - Schmitt/Morrissey that "Resolution approving a development agreement with JSA Development, LLC, requiring the city to obtain a historical consultant to oversee work needed to establish a Walnut Historic Neighborhood National Register of Historic Places District, providing a grant of $10,000 to JSA Development, LLC for the completion of historic rehabilitation of properties listed in said agreement, and establish terms for future property acquisitions and easements in said Walnut Neighborhood", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-169. 146115 - Lind/Powers that proof of publication of notice of public hearing on the sale of city owned right-of-way, located north of 2006 Dubuque Road to Noe and Selivy Sibrian, in the amount of $1,000, as published in the Waterloo Courier on February 24, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 146116 - Lind/Morrissey that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 146117 - Lind/Morrissey that motion to "receive, file and consider and pass for the first time an ordinance approving a request to vacate a portion of city owned right-of-way located north of 2006 Dubuque Road", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Lind questioned the sale for the item. Noel Anderson explained that the city needed to follow Iowa Code §306.23 to sell the land and the terms of the agreement. 146118 - Lind/Morrissey that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 146119 - Lind/Amos that "an Ordinance approving a request to vacate a portion of city owned right-of-way located north of 2006 Dubuque Road", be considered and passed for the second and third times and adopted. Roll that "Resolution authorizing sale and conveyance of city -owned right-of-way, .23 acres, located north of 2006 Dubuque Road, to Noe and Selivy Sibrian in the amount of $1,000.00", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-170. 146121 - Lind/Amos that "Resolution approving Development Agreement, including storm water and vehicular use area improvements within twelve (12) months of agreement date", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-171. 146122 - Morrissey/Amos that proof of publication of notice of public hearing on the FY 17/18 Complaint Mowing with Complaint Snow Removal Contract, as published in the Waterloo Courier on February 21, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 146123 - Morrissey/Amos that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 146124 - Morrissey/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-172. 146125 - Morrissey/Amos that "Resolution to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-173. 146126 - Morrissey/Amos Motion to receive and file and instruct City Clerk to read bids and refer to Code Enforcement for review. Estimate: $50,000 Bidder Bid Security Bid Amount A: $ 25.00 R&D Lawn Care, LLC B: $ 23.33 Waterloo, IA $1,500 C: $ 30.00 D: $ 45.00 E: $ 25.00 A: $ 33.00 Robert Hauptly Construction B: $ 33.00 Waterloo, IA $1,500 C: $ 33.00 D: $ 40.00 E: $ 33.00 Contract No. 919, as published in the Waterloo Courier on February 21, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections. Marcia Buttgen, 1510 Lyon, requested explanation of the item. Steve Hoambrecker, Waste Management Director, provided an overview of the project. 146128 - Schmitt/Lind that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146129 - Schmitt/Lind that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-174. 146130 - Schmitt/Lind that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-175. 146131 - Schmitt/Lind Motion to receive and file and instruct City Clerk to read bids. Estimate: $1,513,605.06 Bidder Bid Security Bid Amount Insituform Technologies Chesterfield, MO o 5/0 $1 472 958.20 SAK Construction O'Fallon MO 5% $1,615,260.35 HydroKlean Des Moines, IA o 5 /o $1 542 284.11 Municipal Pipe Tool Company o Hudson IA 5/0 $1,465,634.00 Voice vote -Ayes: Seven. Motion carried. 146132 - Schmitt/Lind that "Resolution approving award of contract to Municipal Pipe Tool Co., LLC of Hudson, Iowa, in the amount of $1,465,634, and approving the contract, bonds, and certificate of insurance for the FY 2017 CIP Pipelining Phase IIIA, Contract No. 919, be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-176. RESOLUTIONS 146133 - Amos/Morrissev Resolution adopted and upon approval by Mayor assigned No. 2017-177. 146134 - Amos/Morrissey that "Resolution approving Agreement with Iowa Department of Transportation for use of city streets to detour Highway 63 traffic using W. Airline Highway, Airport Blvd., and US 218 in conjunction with the Highway 63 PC Pavement - Grade and Replace Project (NHSX-063-6(78)--3H- 07) from Jefferson Street to Franklin Street; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-178. 146135 - Morrissey/Amos that "Resolution accepting donation from Grey Fox Properties LLC, for two parcels of real estate located at 200 Merriman Street and 1527 E. 4th Street.", be adopted. Roll call vote -Ayes: Seven. Motion carried. David Dryer, 3145 W. 4th Street, requested an overview of the item. Dave Zellhoefer, City Attorney, explained that they are offering to deed the properties to the city rather than go through the 657A process, which would cost the approximately $5,000. Mr. Jacobs questioned if the city has a plan for the green space. Noel Anderson explained that the city will be looking for infill development for the properties if they are demolished or rehab. Resolution adopted and upon approval by Mayor assigned No. 2017-179. 146136 - Morrissey/Amos that "Resolution approving and accepting certain acquisition contract and accepting certain deeds to sell real property to the City of Waterloo for the acquisition of needed property for the Dry Run Creek Interceptor Project, sanitary sewer improvements, and accept a temporary easement from Prime RE, LLC for $37,415.39 ($25,934.72 fee title acquisition, $11,480.67 temporary easement) located east of 2535 Crossroads Boulevard", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-180. 146137 - Morrissey/Amos that "Resolution approving and accepting certain acquisition contract and accepting certain deed to sell real property to the City of Waterloo for the acquisition of needed property for the Dry Run Creek Interceptor Project sanitary sewer improvements from Prime RE, LLC for $18,262.44, located east of 2325 Crossroads Boulevard", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-181. Mayor Hart requested that Mr. Anderson provide further explanation of the encroachment agreement for property located at 1155 Hawthorne Avenue. Noel Anderson provided an overview of the encroachment agreement. Mr. Lind questioned what staff recommended approval. Mayor Hart questioned if anyone on council who voted on the prevailing side would like to bring the item back. Mr. Powers commented that he spoke with Mr. Lind, Mr. Schmitt, Mr. Jacobs, and Todd Obadahl as well as the contractor, and commented that he stands by his vote but is willing to look for a resolution in the future. Mayor Hart commented that the item needs to be voted to resume. Mr. Powers clarified that he would look for a resolution, but is not offering a motion at this time to bring the item back. Mr. Morrissey commented that he reviewed the Planning and Zoning Commission Meeting video and stands by his vote. ADJOURNMENT 146138 - Morrissey/Welper that the Council adjourn at 7:01 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Minutes of March 9, 2017, Special Session, as proposed. City Council Meeting: 3/13/2017 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 3/10/2017 - 1:56 PM ATTACHMENTS: Description Type D Minutes of March 9, 2016 Backup Material Submitted by: Submitted By: Page 17 of 170 the Uouncil ot the City ot Waterloo, Iowa, met in Special Session at the Harold E. Getty Uouncil Chambers, Waterloo, Iowa, at 5:30 p.m., on Thursday, March 9, 2017. Mayor Quentin Hart in the Chair. Roll Call: Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Absent: Mr. Jacobs. 146139 - Welper/Schmitt that the agenda, as proposed, for the Special Session on Thursday, March 9, 2017 at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. 146140 - Schmitt/Lind that proof of publication of notice of public hearing on the on the issuance of ECP -1 - Not to exceed $11,000,000 General Obligation Bonds for essential corporate purposes, as published in the Waterloo Courier on March 3, 2017, be received and placed on file. Voice vote -Ayes: Six. Motion carried. This being the time and place of public hearing the Mayor called for oral and written objections. David Dryer, 3145 W. 4th Street, questioned what would be included in the bond issue. Noel Anderson, Community Planning and Development Director, explained the CIP Program and related expenditures. 146141 - Schmitt/Lind Motion to close the hearing and receive and file oral comments. Voice vote -Ayes: Six. Motion carried. 146142 - Schmitt/Powers that "Resolution authorizing the issuance of not to exceed $11,000,000 General Obligation Bonds, and levying a tax for the payment thereof," be adopted. Roll call vote -Ayes: Six. Motion carried. Mr. Lind questioned what would be approved tonight. Michelle Weidner, Chief Financial Officer, this step gives hearing authority for the projects as discussed at the previous work session. The bonds would be sold at a later date. Resolution adopted and upon approval by Mayor assigned No. 2017-182. 146143 - Welper/Amos that proof of publication of notice of public hearing on the FY2018 Budget as published in the Waterloo Courier on March 24, 2017, be received and placed on file. Voice vote -Ayes: Six. Motion carried. This being the time and place of the public hearing the Mayor called for oral and written obj ections. Michelle Weidner gave a presentation on the FY2018 budget process and proposed levy. Mayor Hart provided an overview of the process to arrive at the levy rate and reviewed the late budget proposals received by two council members. John Sherbon, 1715 Robin Road, expressed frustration at not receiving detailed listings of budget proposals. carried. 146145 - Welper/Amos that "Resolution approving the FY2018 budget with a total tax levy rate of $17.60061 and property tax askings in the amount of $41,102,529," be adopted. Roll call vote -Ayes: Four. Nays: Two (Morrissey and Schmitt). Motion carried. Mr. Morrissey commented that he submitted Option D as a possible alternative to the Mayor's proposal and thanked Michelle Weidner and Mayor Hart for the work on the Mayor's Proposal but felt that he needed to submit an alternative. Mr. Morrissey outlined his alternatives. Resolution adopted and upon approval by Mayor assigned No. 2017-183. 146146 - Lind/Schmitt Motion to amend by deleting $17.60061 and inserting $17.50416 and deleting $41,102,529 and inserting $40,881,428 (Option E). Roll call vote -Ayes: Two. Nays Four. (Morrissey, Powers, Amos, Welper). Motion failed. Mr. Lind explained the proposed the changes outlined in Option E. Mayor Hart commented that he considers these options from Mayor's Proposal. Mr. Schmitt commented that his reason to not support the strategic plan goals is that the reductions are a daunting task but believes they are possible and felt the city could do more. He further noted that other businesses are cutting and providing the same service and that the city should do the same. He further requested that a committee including himself and Mr. Lind and one other councilmember to form a committee including former employees and business stake holders to look at ways to go department by department to make Waterloo a better place and to start tomorrow. Mayor Hart commented that the problem is respect not philosophical. He further commented that goals were adopted and the city has hard working employees and the strategic plan will help move the city forward. Mr. Welper thanked Mayor, Michelle, and city employees for their work on the budget and to work on making ends meet with the Mayor's Proposal and that the city will not be able to function under Mr. Schmitt's proposal. He further commented that the city has been cutting since the 1990s and the focus should be on finding new revenue. Mr. Lind spoke to correct the record that residential tax askings since January 2010, have gone up almost 20%. He further pointed out what he believes is the problem with the levy rate. Mr. Powers commented that the city has a good workforce and that he appreciates the work of Mayor, Michelle, and all councilmembers that made a proposal. He further commented that the city needs to grow revenue and that many businesses are looking to locate in waterloo but the challenge is the workforce. Mr. Morrissey commented that he disagreed with points made by Mr. Schmitt and Mr. Lind and does not believe that cutting positions and quality of life programs within the city are beneficial. 146147 - Morrissey/Welper Motion to amend the levy rate to $17.58846 and property tax askings in the amount of $978,671. Roll call vote -Ayes: One. Nays: Five (Lind, Amos, Schmitt, Welper, Powers) Motion failed. gap. ADJOURNMENT 146148 - Lind/Morrissey that the Council adjourn at 6:37p.m. Voice vote -Ayes: Six. Motion carried. Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Proclamation declaring March 2017 as Athletic Training Month City Council Meeting: 3/13/2017 Prepared: 3/7/2017 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 3/8/2017 - 12:57 PM Clerk Office Higby, Nancy Approved 3/8/2017 - 2:57 PM ATTACHMENTS: Description Type D Athletic Training Month - Proclamation Backup Material Submitted by: Submitted By: Mayor Quentin Hart Page 21 of 170 WHEREAS, WHEREAS, WHEREAS, 1SlfEQEAS, lelHEitEA.S, t�i'�1►>1►LI(M lIUN quality health care is vital for individuals involved in physical activity; and certified athletic trainers have a long history of providing quality health care for athletes and those engaged in physical activity based on specific tasks, knowledge and skills acquired through their nationally regulated educational processes; and certified athletic trainers provide: *Prevention of injuries; *Recognition, evaluation and aggressive treatment; *Rehabilitation; *Health care administration; *Education and guidance; and athletic training was recognized by the American Medical Association in 1990 as an allied health care profession; and the National Athletic Trainers' Association represents and supports more than 30,000 members of the athletic training profession employed in the following settings: *Professional sports; *Colleges and universities; *High schools; *Clinics and hospitals; *Corporate and industrial settings; *Military branches; and leading organizations concerned with athletic training and health care have joined together in a common desire to raise public awareness of the importance of the athletic training profession and to emphasize the importance of quality health care for athletes and those engaged in physical activity within the aforementioned settings; and such an effort will improve health care for athletes and those engaged in physical activity and promote certified athletic trainers as allied health professionals. NOW, THEREFORE,I, Quentin Hart, Mayor of the City of Waterloo, Iowa, do hereby proclaim the month of March 2017 as ATHLETIC TRAINING MONTH IN WITNESS WHEREOF, I have hereunto subscribed my name and caused the Seal of the City of Waterloo, Iowa, to be affixed this 13th day of March 2017. ATTEST: elley Felch7`:, i Clerk City of Waterloo Finance Committee Open Invoice Report For larch 13, 2017 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, March 1o, 2017 EFT Transactions: Add: Wellmark Weekly Claims Remove Channing Bete Company -Fire Dept 498,287.96 161,360.54 (602.23) Subtotal - as of Monday, March 13, 2017 659,046.27 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 16,578.11 2,559.22 258,672.03 Bill Payment Total - Monday, March 13, 2017 936,855.63 Payment to Council members or related entities: CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 March 9, 2017 Mayor Quentin Hart and City Council Members City Hall Waterloo, IA 50703 Dear Mayor Hart and Council Members: I have examined the bonds filed with the City Cleric/Auditor's Office up to the close of business on March 9, 2017. / Of the 1 bond submitted, was approved and VO was rejected, as shown on the attached list. Very truly yours, Da. ': R. Zellhoefer Waterloo City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BONDS FOR COUNCIL APPROVAL MARCH 13, 2017 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 63108694 AL GORDON PLUMBING AND HEATING WATERLOO, IA (Expires 4/30/2017) RIGHT OF WAY CONSTRUCTION BOND No 63108694 Applicant's Telephone Number* (319) 233-3991 KNOW ALL MEN BY THESE PRESENTS: That (I), (We), Al Gordon Plumbing and Heating of 3855 W Airline Hwy , Waterloo, IA 50703 Street City State as Principal, and WESTERN SURETY COMPANY of P.O. Box 5077, Sioux Falls, SD 57117-5077 as Surety, are held and firmly bound unto the City of Waterloo, Black Hawk County, Iowa, in the penal sum of FIFTEEN THOUSAND DOLLARS ($15,000.00) lawful money of the United States of America, to the payment of which sum, well and truly to be made, the Principal herein firmly binds (himself) (herself) (themselves) their heirs, executors and administrators, and the said Surety binds themselves, their successors, assigns, executors and administrators, jointly and severally, firmly by these presents. THE CONDITIONS OF THE ABOVE OBLIGATION ARE SUCH that, by the provisions of the Ordinances of the City of Waterloo, Iowa, a Surety Bond in the sum of Fifteen Thousand Dollars ($15,000.00) must be filed with the City Clerk/Auditor of the City of Waterloo, Iowa, before one may engage in construction, reconstruction or excavation in the public right of way in said City. NOW, THEREFORE, if the above bounden Al Gordon Plumbing and Heating of Waterloo, Iowa will faithfully perform any and all duties and abide by any and all regulations required by said Ordinances regulating the construction, reconstruction and excavation projects within said City; and if (he), (she), (they) will promptly pay to said City any and all sums and amounts due or that may become due or owing by reason of or under said Ordinances; and if (he), (she), (they) will pay all fines imposed upon (him), (her), (them), or a violation of said Ordinances occurring during the life of this bond; and if (he), (she), (they) will indemnify and keep the City harmless from all liability for any accident and/or damages arising from (his), (her), (their) doing, protecting or completing the work, then this obligation to be null and void, otherwise to remain in full force and effect. March 8th The effective date of this Bond isMaycX, 2017 , through April 30, 2017 Witness our hands this 8th day of March 2017 PLEASE MAIL TO: City of Waterloo, Iowa Engineering Department 715 Mulberry Street Waterloo, IA 50703 Al Gordon Plumbing and Heating PRINCIPAL By' Vaztei444204.121-1{-- Printed Name:- IfI t E WEST.RN SURETY COMPANY SURETY By: Attorney-in-fact / Paul T. Bruflat, Vice President Updated 1-24-00 PLEASE COMPLETE CHECKLIST ON REVERSE SIDE BEFORE SUBMITTING BOND. Western Surety Company POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That WESTERN SURETY COMPANY, a corporation organized and existing under the laws of the State of South Dakota, and authorized and licensed to do business in the States of Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming, and the United States of America, does hereby make, constitute and appoint Paul T. Bruflat of Sioux Falls State of . South Da kata , its regularly elected Vi re Presi dent as Attorney -in -Fact, with full power and authority hereby conferred upon him to sign, execute, acknowledge and deliver for and on its behalf as Surety and as its act and deed, the following bond: One Right of Way Construction City of Waterloo bond with bond number 63108699 for Al Gordon Plumbing and Heating as Principal in the penalty amount not to exceed: $ 15, 000.00 Western Surety Company further certifies that the following is a true and exact copy of Section 7 of the by-laws of Western Surety Company duly adopted and now in force, to -wit: Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys -in -Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile. In Witness Whereof, the said WESTERN SURETY COMPANY has caused these presents to be executed by its Vice PresisLent with the corporate seal affixed this Bth day of March 2017 ATTEST STATE OF SOUTH DAKOTA 1 COUNTY OF MINNEHAHA L. Nelson, Assistant Secretary ss By WESTER URETY.,COMPANY Paul TlBruflat, Vice President On this 8th day of March , 2017 , before me, a Notary Public, personally appeared Paul T. Bruflat and L, Nelson who, being by me duly sworn, acknowledged that they signed the above Power of Attorney as Vice President and Assistant Secretary, respectively, of the said WESTERN SURETY COMPANY, and acknowledged said instrument to be the voluntary act and deed of said Corporation. tbbbbbbbbbhbbbbbbbbbbbbbbt r J. MOHR s s� NOTARY PUBLIC FJ1S s s SOUTH DAKOTA s tbbbbbxbhbbbbwc,bbbbbc,bgb t My Commission Expires June 23, 2021 Notary Public To validate bond authenticity, go to www.cnasurety.com > Owner/Obligee Services > Validate Bond Coverage. ** Form F1975-1-2016 FY17 SITE GRADING FOR NORTHEAST INDUSTRIAL PARK PROJECT CONTRACT NO. 926 Bid Opening: March 9, 2017 Bid Security Required 1• BIDDER BID SECURITY BID AMOUNT 167-4 ( Engineer's Estimate $893,231.80 Engineer's Estimate $598,443.00 Engineer's Estimate $1,491,674.80 CJ Moyna &Sons Elkader, IA 5% $1,369,362.50 $783,985.60 $2,153,348.10 J.B. Holland Construction Decorah, IA 5% $699,651.52 $474,287.03 $1,173,938.55 Peterson Contractors, Inc. Reinbeck, IA 5% $572,995.90 $393,711.30 $966,707.20 Baker Concrete & Excavating Waverly, IA o 5 /o $589,041.50 $381,048.10 $970,089.60 Vieth Construction Corp. Cedar Falls, IA 5% $757,366.05 $528,258.30 $1,282,624.35 CITY OF WATERLOO Council Communication Resolution approving preliminary plans, specifications, form of contract etc. and setting date ofbid opening as March 30, 2017, and date of public hearing as April 3, 2017, for the 2017 Spring Stump Removal Project, and instruct City Clerk to publish said notice. City Council Meeting: 3/13/2017 Prepared: 3/2/2017 REVIEWERS: Department Leisure Services Leisure Services Leisure Services Clerk Office Reviewer Higby, Nancy Derifield, Todd Huting, Paul Even, LeAnn Action Rejected Approved Approved Approved ATTACHMENTS: Description Type D 2017 Spring Stump Removal Documents Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: Date 3/8/2017 - 9:41 AM 3/8/2017 - 10:09 AM 3/8/2017 - 10:22 AM 3/8/2017 - 2:08 PM Resolution approving preliminary plans, specifications, form of contract etc. and setting date ofbid opening as March 30, 2017, and date of public hearing as April 3, 2017, for the 2017 Spring Stump Removal Project, and instruct City Clerk to publish said notice. Submitted By: Todd Derifield, City Forester Approve plans, specifications, and bid documents. Set the date of bid opening as Thursday, March 30, 2017, and public hearing and bid reading Monday, April 3, 2017. City of Waterloo has accumulated 583 stumps to be removed by contractor. TBD Forestry Capital Improvement Funds N/A N/A City of Waterloo has accumulated 583 stumps over the winter months as a result of the emerald ash borer infestation in Waterloo. City forestry crews need to continue ash tree removals as well as routine tree trimming and will not be able to remove these 583 stumps in an appropriate time frame. N/A Page 23 of 170 CITY OF WATERLOO LEISURE SERVICES COMMISSION 2017 SPRING STUMP REMOVAL PROJECT The Waterloo Leisure Services Commission is seeking bids for 2017 SPRING STUMP REMOVAL PROJECT. BID REQUEST Sealed bids are due 1:OOpm, Thursday, March 30, 2017, to the City Clerk at her office at City Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo Leisure Services Bid Form. Bids will be opened in the first floor conference room in City Hall, Waterloo, Iowa on Thursday, March 30, 2017, at 1:OOpm. Public hearing on the project will be conducted Monday, April 3, 2017, at the regularly scheduled 5:30pm City Council Meeting in the second floor Council Chambers. The City of Waterloo reserves the right to reject any and/or all bids. When submitting bid, please note on the lower, left-hand corner of envelope: Waterloo Leisure Services Commission 2017 SPRING STUMP REMOVAL PROJECT All work to meet City of Waterloo codes. Questions, please contact Todd Derifield, Waterloo City Forester, at Leisure Services, 291-4370, Monday through Friday 7:00 a.m. to 4:00 p.m. Page 24 of 170 CITY OF WATERLOO, IOWA LEISURE SERVICES COMMISSION NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS for 2017 SPRING STUMP REMOVAL PROJECT RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Thursday, March 30, 2017, until 1:00pm., for the 2017 Spring Stump Removal Project as described in the plans and specifications now on file in the City Clerk's office and the Waterloo Leisure Services Commission office. OPENING OF BIDS All proposals received for the 2017 SPRING STUMP REMOVAL PROJECT will be opened in the first floor small conference room of the Clerk's Office at City Hall, Waterloo, Iowa, on Thursday, March 30, 2017, at 1:00 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2017 SPRING STUMP REMOVAL PROJECT at 5:30 p.m. on MONDAY, APRIL 3, 2017. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor and materials necessary to remove the designated stumps in accordance with these plans and specifications. CONTRACT PERIOD The period of time covered under this proposed contract shall be from April 4, 2017 to a completion date of no later than September 1, 2017. NOTICE OF PUBLIC HEARING page 1 of 3 Page 25 of 170 PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services Commission. The bidder shall bid a lump sum price as shown on the Bid Form. BID SECURITY REQUIRED All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft, or bid bond will be held as security that the Bidder will enter into a Contract for the stump removal work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. CONTRACT AWARD The City shall award one Contract to the responsible Bidder whose bid, conforming to the Specifications and is most advantageous to the City and the Waterloo Leisure Services Commission, price and other factors considered. The intention is not to award the contract at the time of bid opening, but to award the contract after review of bids and bidder information by the City and Waterloo Leisure Services Commission such that the award is made within thirty (30) days after bid opening. The City reserves the right to waive any and all parts of a specific bid. BOND The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of acceptance of the bid, in the amount equal to one hundred percent (100%) of the contract price. The Bond is to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operation of the Contractor. AFFIRMATIVE ACTION PROGRAM The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Actions Program or Update before beginning work on the project, if they have been awarded an aggregate of $10,000 in city projects during the current calendar year. NOTICE OF PUBLIC HEARING page 2 of 3 Page 26 of 170 METHOD OF PAYMENT TO CONTRACTOR Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall be based on the actual number of stumps removed at the average contract stump price. A detailed bill of completed work must be received by the Waterloo Leisure Services Commission before payment can be made. Actual number of stumps removed must agree with numbers recorded by the Leisure Services Commission. Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order of the City Council of said Waterloo, Iowa, on the day of , 2016 City of Waterloo, Iowa, Suzy Schares, City Clerk NOTICE OF PUBLIC HEARING page 3 of 3 Page 27 of 170 CITY OF WATERLOO, IOWA Waterloo Leisure Services INSTRUCTION TO BIDDERS I. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. II. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services. Before submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications and all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. IV. PUBLIC OPENING OF BIDS Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. INSTRUCTIONS TO BIDDERS page 1 of 3 -Page 28 of 170 V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. VL MBE/WBE CONTRACT COMPLIANCE PROGRAM All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance Program. City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Suite 202 Waterloo, Iowa 50703 (319) 291-4429 VII. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The Contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. VIII. STATEMENT OF BIDDER'S QUALIFICATIONS Each Bidder shall, upon request of the Waterloo Leisure Services, submit on the form furnished a statement of the Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The Waterloo Leisure Services shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the Waterloo Leisure Services all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the Waterloo Leisure Services that the Bidder is qualified to carry out properly the terms of the Contract. INSTRUCTIONS TO BIDDERS pa e 2 of 3 -Page 29 of 170 IX. EXECUTION OF AGREEMENT, BOND, AND CERTIFICATE OF INSURANCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form included in the contract documents in such number of copies as the City, may require. B. Having satisfied alI conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "A" above, furnish a surety bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him/her in performing the work. The bond shall protect and save harmless the City and Waterloo Leisure Services from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City and the Waterloo Leisure Services. Such bond shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bond. C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall cany or require that there be Worker's Compensation insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws. D. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re -advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the City or Waterloo Leisure Services for a refund. INSTRUCTIONS TO BIDDERS page 3oof 0 of 170 CITY OF WATERLOO, IOWA Waterloo Leisure Services GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Waterloo Leisure Services. Contractor - means the person, firm or corporation entering into the Contract with the City of Waterloo, to maintain City of Waterloo Right Of Ways and/or properties as described in the Specifications provided. Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or Drawings when required). Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Waterloo Leisure Services/City of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all figures and elevations before proceeding with the work and will be held responsible for any error resulting from failure to do so. Other Contracts The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other Contracts as may be directed by the Waterloo Leisure Services/City of Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor as scheduled. GENERAL CONDITIONS PAGE 1 OF 3 Page 31 of 170 Fitting and Coordination of the Work The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. Care of Work The Contractor shall be responsible for all damages to person or property that occur as a result of negligence in connection with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Waterloo Leisure Services. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner. General Requirements The Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge. The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the Owner. Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and their equipment. The City Forester will determine the extent of protection necessary for the trees. Permits and Codes The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and codes. GENERAL CONDITIONS PAGE 2 OF 3 Page 32 of 170 Liability Insurance The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also carry insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of at least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically evidence the following forms of insurance protection: a. Public liability insurance covering all operations performed by persons directly employed by the Contractor. b. Public liability insurance covering all operations performed by any subcontractor to whom a portion of the work may have been assigned. c. Public liability insurance covering all work upon the project performed by any independent contractor working under the direction of either the principal contractor or a subcontractor. d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or corporations. e. The minimum protection shall be as follows: Comprehensive General Liability Insurance Bodily Injury(including wrongful death) Aggregate, Products and Completed Operations Property Damage Comp. Auto Bodily Injury Property Damage $5,000,000.00 per person $5,000,000.00 $5,000,000.00 per accident $5,000,000.00 per person $5,000,000.00 per occurrence The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the amount of $5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A certificate or a policy, if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or expiration of the above insurance. Removal of Debris, Cleaning, Etc. The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all surplus excavated material and debris, and keep the project area reasonably clean. Upon completion of the work the Contractor shall remove all temporary construction facilities, debris and unused materials provided for the work and put the whole site of the work in a neat and clean condition. GENERAL CONDI'T'IONS PAGE 3 OF 3 Page 33 of 170 CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION SPECIFICATIONS for 2017 SPRING STUMP REMOVAL PROJECT SCOPE OF WORK The Contractor shall provide all labor, equipment, and material necessary to remove the designated stumps in the city owned rights-of-way and city parks in accordance with these specifications. SPECIFICATIONS All stumps and exposed roots shall be ground out to a minimum of 12" below the surrounding soil surface. If there is a mound of soil around the tree stump, this mound shall be ground down level with the surrounding soil. All wood chips, soil, and other debris created by grinding stump to appropriate level shall be disposed of by contractor. Loam soil (black soil) shall be supplied by the contractor and included in the contracted price. It shall be placed in the ground out areas to fill the voids. This soil must be free of large clods, rocks, and other debris. It shall also be raked level with the surrounding soil. Tree trunks or large limbs falling to the ground will occasionally cause holes or depressions during the tree removal operation. Contractor shall fill in these holes or depressions with the described soil above and seed as described below. SEEDING The new soil shall be seeded with a 50/50 mix of Kentucky Bluegrass and Perennial Rye grass (80-90% germination). This seed shall be supplied by the contractor and included in the contracted price. LOCATING UTILITIES All utilities shall be the responsibility of the contractor to locate before any work is done on each and every stump location. MISCELLANIOUS It shall be the Contractor's responsibility to coordinate the removal of automobiles conflicting with the stump removals. It shall be the Contractor's responsibility to contact the local emergency services when major roads are fully or partially blocked for stump removals. COMPLETION DATE Stump removal project shall be completed by September 1, 2017. Page I °Page 34 of 170 NOTIFICATION Contractor shall notify City Forester at Leisure Services office before entering Park locations. Due to scheduled events or ground conditions, contractor's request to enter a Park may be denied at that time. City Forester and Contractor will then determine a more suitable date and time of entering a Park to remove the specified stumps. Contractor shall make golf course work a priority while scheduling work. When conditions are sufficiently dry/firm to operate on the golf course this work shall be completed before other areas in the contract. Contractor shall notify Golf Course Superintendent before entering Iry Warren Memorial Golf Course. Contractor shall verify driving routes with Superintendent and never drive across golf greens, greens collars, fairways, or tees at any time. Contractor shall not work on the golf course on weekends, holidays, or during the following organized events or tournaments: Wednesday May 10- 2:30pm- Dusk West High Girls Metro Meet Thursday May 25- Noon -Dusk- Boy Scouts Timeless Values Tournament Monday June 12- Noon -Dusk- VGM Heartland Conference Outing Wednesday June 14- ALL DAY- Waterloo Junior Golf Association Outing Monday June 26- Noon -Dusk- Love Inc. Tournament Golf course work is expected to be complete by the end of June. ADDITIONAL TOURNAMENTS WILL BE SCHEDULED SO IT IS IMPORTANT TO COORDINATE WITH SUPERINTENDENT AS HE WILL NOTIFY YOU OF ANY ADDITIONAL TOURNAMENTS THAT HAVE BEEN SCHEDULED. DAMAGE PROTECTION All property damaged by the Contractor from the 2017 Fall Stump Removal Project is the responsibility of the Contractor to repair or replace at the Contractor's expense to return to the condition property was before contractor damaged. The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any rutting and related turf loss and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. Sidewalks damaged by Contractor will also be the responsibility of the Contractor to replace to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims. Page 2 o f-1age 35 of 170 REQUIRED EQUIPMENT The Contractor shall have sufficient and proper equipment to perform all work in a safe and timely manner. Types of equipment required for this contract: Stump grinder or stump cutter Dump truck Skid loader, tractor, or other equipment with bucket Equipment listed on the Bid Form will be reviewed by Leisure Services Commission to determine whether it is adequate for this stump removal project. List the year, make and model of the equipment listed. SIZE OF STUMPS Stump sizes listed are actually the Diameter at Breast Height (DBH) of the tree trunk before it was removed. This diameter of the tree was determined by wrapping a diameter measuring tape (measuring inches) around the trunk at 4.5 feet from the ground before the tree was removed. Since many trees have a significant basal flare where the trunk meets the ground, the size of the stump will more than likely be larger than the listed DBH. The height of the stump will be 12" or less. If stump is taller than that it will be mentioned in the comments column of the stump list. LOCATIONS OF STUMPS Locations of stumps are in the city owned rights-of-way and city parks. A list of locations is attached, as well as aerial maps of park stump locations. EXTRA STUMP REMOVALS In the event there is sufficient funding, the city will consider the removal of extra stumps from trees that were removed after the stump removal contract letting. These stumps will be subject to the same specifications for removal as the original lump sum stumps. An appropriate completion date for extra stump removals will be determined after communications between the city and the contractor. Page 3ofFage 36 of 170 ZONE IVtAP Zone 1 W. Airline Hwy a c W. Ridgeway Ave W. Shaulis Rd Page 37 of 70 j., .Zone: Address.,.ti n Street aarxlt�Name omments. 1 1 1 2 2 2! 2 2 2 2' 2 2 2 2 2 2 2 514 BRATNOBER ST REAR 847 NEWTON ST Front 1 859 NEWTON ST Front 1 902 -NEWTON ST Front 1 902 NEWTON ST Front 2 LONGFELLOW AV & WALKER ST LONGFELLOW AV & WALKER ST 2790 LIVINGSTON LN Front 15 2790 LIVINGSTON LN Front 15 2790 LIVINGSTON LN Front 47 328 ALLEN ST Side 3 616 ALLEN ST Front 1 247 BALTIMORE ST Front 1 521 BALTIMORE ST Front 1 521 BALTIMORE ST Front 2 '. 523 BALTIMORE ST Front 1 711 BALTIMORE ST Front 2 502 CAMPBELL AV Front 1 502 CAMPBELL AV Front 2 530 DENVER ST Front 2 530 DENVER ST Side 530 DENVER__. ,..._ ST Side 2 736 DENVER ST Side 1 132 ELMWOOD ST Front 1 FLETCHER AV & CAMPBELL AV 724 GRANT ... _, .... __ .. NT AV Front 1 724 GRANT AV Side 1 403 HOME PARK BD Side 1 403 HOME PARK BD Side 2 704 KIMBALL AV Front 1 704 KIMBALL AV Front 2 704 KIMBALL AV Front 3 215 KINGSLEY AV Front 1 220 LOCUST ST Front 1 701 LOCUST ST Frort 1' 615 MARSH ST Front 1 ,. 615 MARSH ST Front`2 EDWARDS ST NEWTON ST NEWTON ST NEWTON ST. NEWTON ST WALKER ST WALKER ST, AIRPORT BD BETSWORTH DR BETSWORTH DR W3RDST ALLEN ST BALTIMORE ST BALTIMORE ST BALTIMORE ''ST BALTIMORE ST BALTIMORE ST CAMPBELL AV CAMPBELL AV DENVER ST VT 5TH. ST W 5TH ST WILLISTON AV ELMWOOD ST CAMPBELL AV GRANT AV W 6TH ST MOIR ST MOIR ST KIMBALL AV KIMBALL AV KIMBALL AV KINGSLEY AV LOCUST ST LOCUST ST MARSH ST MARSH ST 31 30. 24 30 28 20 24 ..:........ 3 N/A ................ N/A N/A N/A N/A Hoing Rice Softball Complex Hoing Rice Softball Complex. N/A 9 NIA 31 19 7 21 23 31 22 23 24 10 17 28 ...::......... 27 3 24 18 34 29 21 19 26 31 22,. 3`0 27 2'0 N/A N/A N/A NIA N/A N/A N/A N/A N/A NIA N/A N/A N/A NIA N/A Bjyrnes Part( N/A ::NIA N/A NIA N/A N/A NIA NiA NIA NIA NIA :NIA 4' in' diameter 2 2 2 2 2 2° 2w1 20 2 216 RANDOLPH ST Front 1 314 RANDOLPH ST Side 3 710 RANDOLPH ST Front 1 202 SOUTH ST Side 2 330 SOUTH ST Side 1 505 SOUTH ST Front 1 505 SOUTH ST Front 2 505 SOUTH ST Front 3 505 SOUTH ST Side 2 712 SOUTH ST Front 1 EUCLID AV & SUMMIT AV 403 VERMONT ST Front 5 403 VERMONT ST Side 2 409 VERMONT ST Front 1 433 VERMONT ST Front 1 433 VERMONT ST Front 2 704 W 1ST ST Front 1 720 VV 1ST ST Front 1. 725 W 1ST ST Front 1 726 W1ST STFront 1 812 W 1ST ST Front 1 812 Illi 1ST ST Front 2 928 W 2ND ST Front 1 928 W 2ND ST Front 2 1126 W 2ND ST Front 1 702 W 3RD ST Side 1 726 W 3RD ST Front 1 816 VV 3RD ST Front 2 1210 W 3RD ST Front 1210 W 3RD ST Front 2 1616 W 3RD ST Front 1 1616 W 3RD ST; Front 2 1709 W 3RD ST Front 801 W 4TH ST Side 1 801 W 4TH ST Side 2 801 W 4TH ST Side 3 1024 W 4T11 ST Side 2 1303. W 4TH ST Side 1 RANDOLPH ST VV'2ND ST RANDOLPH ST W 1ST ST .. W3RDST SOUTH ST SOUTH ST SOUTH ST W PAR K AV SOUTH'ST EUCLID AV VERMONT ST W 3RD ST VERMONT ST VERMONT ST VERMONT ST W 1ST ST W1ST ST W 1ST ST WIST-ST W 1ST ST VV 1ST ST W 2ND ST W2ND ST W 2ND.,:.., . .... ST RANDOLPH ST W3RDST VI/ 3RD ST W3RDST W 3RD ST W3RDST W3RDST W3RDST WELLINGTON ST WELLINGTON ST WELLINGTON ST WESTERN AV DENVER ST 29 32 27 20 28 .. 24 24 24 2 1 ... 11 20 14 20 2'f 23 28 .,...::....:_:: 24 40 45 37 35 27 :....:.. .....: 19 24 21 20 15 35 14 7 24 27. 34 32 30 30 28. ... 23 N/A N/A N/A N/A N/A N/A NIA`_. N/A N/A NIA Summit Complex NIA N/A N/A N/A N/A N/A N/A N/A NIA N/A NIA N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A .� ....�_.... N/A. NIA N/A N/A N/A 6' in diameter` Metal Posts in stump Over 1' tail 711 W 5TH ST Front 1 711 VV 5TH ST Front 2 903 W 5TH ST Side 2 1208 W 5TH ST Front 1 1425 W 5TH ST Side 1 1425 VV 5TH ST Side 1216 VV 6TH ST Front 1 821 W MULLAN AV. Front 1 1005 W MULLAN AV Front 1 1113 W MULLAN AV Front 1 1201 W MULLAN AV Front 3 709 W PARK AV Front 102 WELLINGTON ST Side 1 802 WESTERN AV Front 1 827 WESTERN AV Front 1 832 WESTERN AV Front 1 415 WILLISTON AV Front 1 210 BECK AV Front 1 211 BECK AV Front 4 211 BECK AV Front ,E3 211 BECK AV Rear 5 1005 CHALMERS AV Front 1 601 DUNDEE AV Front 1 640 DUNDEE AV Front 1 727 ENGLEWOOD AV Front 1 727 ENGLEWOOD AV Front 2 815 ENGLEWOOD AV Front 2 1925 FALLS AV S -d 2 2307 FALLS AV Front 1 FI_ETCHEIR. AV & UNIVERS-ITY AV 519 KIRKWOOD AV Front 1 1340 KNOLL AV Side 1 236 LELAND AV Side 2 930 PROGRESS AV Front 1 930 PROGRESS AV Front 2 930 PROGRESS AV Front 3 930 PROGRESS AV Front 4 930 PROGRESS AV Front 5 W 5TH ST W 5TH ST GRANT AV VERMONT ST VERMONT ST W 6TH ST W MULLAN AV W MULLAN AV W MULLAN AV W MULLAN AV W PARK AV W MULLAN AV WESTERN AV WESTERN AV WESTE........... AV WILLISTON AV BECKAV BECK AV BECKAV FALLS AV CHALMERS AVDUNDEE AV-, DUNDEEAV ENGLEWOOD AV . .ENGLEWOOD... ENGLEWOOD AV WALLGATE AV FALLS AV FLETCRER AV KIRKW000 AV DOWNING AV SUNNYSIDE AV PROGRESS AV PROGRESS AV PROGRESS AV PROGRESS AV PROGRESS AV 38 6 26 29 29 25 18 28 24 19 15 29 7 3 12 30 36 12 10 6 10 18 14 26 17 22 20 N/A N/A N/A N/A N/A N/A 930 PROGRESS AV Side 1 603 S HACKETT RD Front 6 3923 SCENIC DR Front 3 1140 SHEERER Unassigned 1 1140 SHEERER AV Unassigned1 3550 UN1VERSTY 521 WALLGATE AV Rear 2 605 WALLGATE AV Front 2 1343 WALLGATE AV Front 1 1014 WILBUR AV Front 1 ...,..., 1014 WILBUR AV Front 2. 1310 MAGNOLIA PKWY Median 2 9 WINTER RIDGE RD Front 2 9 WINTER RIDGE RD Front 7 9.:.:::::WINTER'RIDGERID.. Front8 ... 9 WINTER RIDGE RD Front 9 815 ALLEN ST Front 1 825 ALLEN ST Front 1 1314 BLACK HAWK ST Front 5 1601 BLACK HAWK ST Front 1 1601 BLACK HAWK ST Front 2 1601 BLACK HAWK ST Front 3 1601 BLACK HAWK ST Front 4 1624 BLACK HAWK ST Front 1 1624 BLACK .......HAWK ST Front 2. . 1624 BLACK HAWK ST Front 3 1624 BLACK HAWK ST Front 4 1624 BLACK HAWK ST Front 5 1705 BLACK HAWK ST Front 1 225 COMMERCIAL ST Median 3 1102 COMMERCIAL S-1 Side 1 1106 COMMERCIAL ST Front 1 1401 COMMERCIAL ST Side 2 1414 COMMERCIAL ST Front 1 1620 COMMERCIAL ST Front 2 1722 COMMERCIAL ST Front 1 1722 COMMERCIAL ST Side 1 SCENIC- IDR S HACKETT RD SCENIC DR UNASSIGNED UNASSJGNED UNIVERSITY AV WALLGATE AV WALLGATE AV WALLGATE AV WILBUR AV WILBUR AV UNIVERSITY AV WINTER RIDGE RD WINTER RIDGE RD WINTER RIDGE RD WINTER RIDGE RD WINTER RIDGE RD ALLEN ST ALLEN ST BLACKHAWKST BLACK HAWK ST BLACKHAWKST BLACK HAWK ST BLACK HAWK ST •••••••• BLACK HAWK ST BLACK HAWK ST BLACK HAWK ST .......,.... BLACK HAWK ST BLACK HAWK ST BLACK HAVVK ST COM M E RC IAL ST W 9TH ST COMMERCIAL ST W 12TH ST COMMERCIAL ST COMMERCIAL ST COMMERCIAL ST W 16TH ST 18 20 16 24 24 48 24 18 14 12 12 26 26 25 18 30 35 22 17 14 15 16 16 7 7 14. 620 14 22 14 44 25 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Center for the Arts N/A N/A NIA N/A N/A N/A 4 808 GRANT AV Front 1 .. 4 1029 GRANT AV Front 2 4 102 HOOVER ST Front 24 319 JEFFERSON ST Side 1 4 319 JEFFERSON STSide2 4 928 JEFFERSON ST Side 14 . 928 JEFFERSON ST Side 1 4 928 JEFFERSON ST Side 2 4 928 JEFFERSON ST Sfde 2 4 4 928 JEFFERSON.... ST Side 3 4 1401 JEFFERSON ST Front 1 4 1402 JEFFERSON ST Front 14 1502 JEFFERSON ST Side 1 4 1 522 JEFFERSON ST Side 24 1522 JEFFERSON ST Side 3 4 1609 JEFFERSON ST Front 1 4 1727 JEFFERSON ST Front 1 . . 4 1727 :JEFFERSON'.'ST,FrOrlt2... 1908 JEFFERSON ST Frontl 4 910 i 4 4 921 LEAVITT ST Front 1 4 934 LEAVITT ST Front 1 4 935 LEAVITT ST Front 1 4 1322 LEAVITT ST Front 1 4 1322 LEAVITT ST Front 2 4 127 LINWOOD AV Front 1 4 504 PLEASANT ST Side 2 4 911 SOUTH ST Front 2 4 1238 SOUTH ST Side 1 4 (c)(r, 175 W 17TH ST S ide 1 40 211 W 17TH ST Front 4 4.. .... 211 WI7THSTFront6 928 JEFFERSON ST Side 3 GRANT AV GRANT AV GRANT AV W 3RD ST 1/1/ 7TH ST . . V1t8TH.ST W 7TH ST VV 8TH ST W 7TH ST W 8TH ST JEFFERSON ST JEFFERSON ST . . W 13TH ST W 14TH ST JEFFERSON ST JEFFERSON ST JEFFERSON ST JEFFERSON ST LEAVITT STLEAVITT ST LEAVITT ST LEAVITT ST LEAVITT ST LEAVITT ST LEAVITT STLINWOOD...AV LINWOOD AV W 6TH ST SOUTH ST LINWOOD AV BLACK HAWK ST W 17THST W 17TH ST 19 12 8 29 36., 18 14. 17 16 14 13 32 29 19 29 20 14.... 14 42 20 3228 29 33 17 21 29 32 38 15 9 11 N/A N/A N/A N/A N/A N/A N/A NIA N/A N/A N/A N/A NIA N/A N/A NIA N/A N/A NIA N/A N/A NIA N/A N/A NIA N/A ....... N/A N/A NIA N/A N/AN/A N/A N/A N/A N/A Over tall 30" in diameter 211 W 17TH ST Side 1 211 WI7THSTSIde3. . 211 W 17TH ST Side 5 211 W 17TH ST Side 7 191 W 5TH ST Side 1 719 W 6TH ST Side 1 817 W 6TH ST Front 1 817 W 6TH ST Fr(3«rit 2 1047 W 6TH ST Front 1 1053 W 6TH ST Side 1 1053 W 6TH ST Side 2 1115 VV 6TH ST Front 2 906 W 7TH ST Front 1 W 7TH ST 8, ALI_EIV ST 1214 W 7TH ST Front 1 1218 W 7TH ST Front 1 623 W 8TH ST Front 1 623 W 8TH ST Front 2 1105 W 8TH ST Front 1 1105 W8THSTFrorit2 1110 W 8TH ST Front 1 1125 W8THSTFront11125 W 8TH ST Front 2 1135 W 8TH ST Front 1 615 W 9TH ST Front 1 815 VV 9TH ST Front 1 927 W 9TH ST Side 1 928 W 9TH ST Side 1 812 WASHINGTON ST Side 1 812 WASHINGTON ST Side 2 812 WASHINGTON ST Side 2 81.2. 812 ST Side 3 ___ 812 WASHINGTON ST Rear 1 812 WASHINGTON ST I:Rear 2 812 WASHINGTON ST Rear 3 1218 WASHINGTON ST Side 4 1218 WASHINGTON ST Side 9 1628 WASHINGTON ST Median 31 COMMERCIAL ST COMMERCIAL ST COMMERCIAL ST • NEAR LEVEE WELLINGTON ST W 6TH ST W6TH STW 6TH ST JOHNSON ST JOHNSON ST W6THST W7THST W7TH ST W7THST W7TH ST W 8TH ST W 8TH ST W 8TH ST W 8TH ST W 8TH ST W 8TH ST W 9TH ST W 9TH ST LEAVITT ST •LEAVITT ST W7THST W 6TH ST W 7TH ST W6TH ST SOUTH ST SOUTH ST SOUTH ST W 11TH ST W 11TH ST WASHINGTON ST 12 8 10 15 21 22 14 3 30 29 14 14 16 20 24 20 25 31 24 17 11 9 18 48 14 16 16 16 15 16 11 N/A N/A N/A N/A N/A NIA N/A N/A N/A N/A Leavitt Square N/A N/A N/A N/A NIA N/A N/A N/A NIA NIA N/A NIA N/A N/A N/A N/A N/A N/A N/A N/A N/A. N/A N/A SEE MAP C&S AUTO C&S AUTO C&S AUTO C&S AUTO C&S AUTO C&S AUTO C&S AUTO SEE MAP SEE MAP SEE MAP 1628 WASHINGTON ST Median 153 800 WELLINGTON ST Front 2 1012 WELLINGTON ST Front 1 1103 WELLINGTON ST Front 1 811 WILLISTON AV Front 1 837 WILLISTON AV Side 1 837 WILLISTON AV Side 2 1001 WILLISTON AV Side 1 1151 WILLISTON AV Front 1 1155 WILLISTON AV Ic1Q1. 1155 WILLISTON AV Side 2 1225 WILLISTON AV Front 1 1227 WILLISTON AV Front 1 1227 WILLISTON AV Side 1 1227 WILLISTON AV Side 2 1513 WILLISTON AV Front 1 1517 WILLISTON AV Front 1 1757 WILLISTON AV Side 2 3640 CANTERBURY CT FRONT 1 1946 E SAN MARNAN DR MEDIAN 1 3365 MT VERNON DR Front 1 W 9TH ST & COLUMBUS DR W 9TH ST & COLUMBUS DR 1056 PROSPECT BD Front 1 1001 SOUTH HILL DR Unassigned 1 5049 HESS RD Side 1 5049 HESS RD Side 4 1556 BERTCH AV Side 2 1663 BERTCH AV Front 2 1300 BYRON AV Side 1 431 GLADYS ST Front 1 812 HAMMOND AV Front 1 1516 HAWTHORNE AV Front 1 1552 HAWTHORNE AV Front 2 650 LA PORTE RD Front 2 650 LA PORTE RD Front 3 650 LA PORTE RD Front 4 650 LA PORTE RD Front 5 WASHINGTON ST WELLINGTON ST WELLINGTON ST WELLINGTON ST WILLISTON AVW7TH ST W 7TH ST W8THST WILLISTON AV HOOVER ST HOOVER ST WILLISTON AV WILLISTON AV RANDOLPH ST RANDOLPH ST WILLISTON AV WI WSTON AV WILLISTON AV CANTERBURY CT E SAN MARNAN DR MT VERNON DR W 9TH ST W 9TH ST PROSPECT BD UNASSIGNED E SHAULIS RD E SHAULIS RD OREGON ST BERTCH AV RANDOLPH ST GLADYS ST HAMMOND AV HAWTHORNE AV HAWTHORNE AV LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD 8 28 14 42 20 24.:.i 33 29 27 29 12 26 37 22 4 2 29 12 11 18 18 24 2029 9 47 28 30 33 5 3 5 8 N/A NJA N/A N/A N/A N/A N/A N/A NIA N/A N/A N/A N/A • N/A NJA N/A Bontrager Park Bontrager Park NIA N/A N/A N/A N/A N/A N/A NIA N/A NIA NIA N/A N/A NIA N/A SEE MAP Over 1tali Steel in stump Over 1' tall SEE MAP SEE MAP SEE MAP SEE MAP 650 LA PORTE RD Front 6 650 LA PORTE RD Front 7 650 LA PORTE RD Front 8 650 LA PORTE RD Front 9 650 LA PORTE RD Front 10 650 LA PORTE RD Front 11 650 LA PORTE RD Front 12 650 LA PORTE RD Front 13 650 LA PORTE RD Front 14 650 LA PORTE RD Front 15 700 LA PORTE RD Front 1 700 LA PORTE RD Front 2 700 LA PORTE RD Front 3 700 LA PORTE RD Front 4 700 LA PORTE RD Front 5 700 LA PORTE RD Front 6 6 1833 PATTON AV Front 1 6 11625 W 6TH ST Front;1 6 2300 W 7TH ST 6 1640 WILLISTON AV Front 1 7 500 E 4TH; ST Front 3' 500 •E 4TH ST Front 4 500 E 4TH` ST Front 5 500 E 4TH ST Front 6 525 FRANKLIN ST Front 1 525 FRANKLIN ST Front 2 525 FRANKLIN ST Front 3 525 FRANKLIN ST Front 4 5525 FRANKLIN ST Front 5 525 FRANKLIN ST Front 6 525 FRANKLIN ST Front 7 525 FRANKLIN ST ront 8 7 7 7 7 7 7 -203 .. 7(0 7,,0 70 7— 525 FRANKLIN ST Front 9 525 FRANKLIN ST Front 10 525 FRANKLIN ST Front 11 525 ..: FRANKLIN ST Front 12 525 FRANKLIN ST Front 13 525 FRANKLIN ST Front 14., LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD LA PORTE RD PATTON AV VV 6TH ST LORRAINE AV WILLISTON AV E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST E 4TH .,_. _.... 4 ST E 4TH ST E 4TH ST E 4TH ST E 4TH ST 4 4 4 8 10 12 6 4 4 4 6 5 10 10 8 4 38 40 32 47 16, 21 22 18.. 11 7 16 17 17 18 17. 10. 12 16; 11 12_. 11 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A NIA N/A N/A.. N/A N/A N/A.. N/A N/A N/A N/A N/A N/A NIA .:............. N/A N/A N/A N/A NIA NIA N/A N/A NIA SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP SEE MAP 619 FRANKLIN ST Front 1 7 619 FRANKLIN ST Front 2 7 7. 723 FRANKLIN ST Front 1 ... 957 FULTON ST Side 1 7 2154 ',LAFAYETTE ST Side 1 7 132 MONROE ST Front 1 7 1102 ;MULBERRY ST Side 1 7 317 POLK ST Front 1 7........... . 326 POLK ST Front 2 ...:............... 7 327 POLK ST Front 1 7 327 POLK ST Front 2 7 1656 SYCAMORE ST Side 27 8 "...._ . 340 COLUMBIA CR Front 2 8 1000 FLETCHER AV Unassigned 1 8 1000 FLETCHER AV Unassigned 14. $ 1000 FLETCHER AV Unassigned 18 $._ 1000 FLETCHER AV Unassigned 19 8 1000 FLETCHER AV Unassigned 20 8 1000 FLETCHER AV Unassigned 21 8 1000 FLETCHER AV Unassigned 27 8 1000 ; FLETCHER AV Unassigned; 29 ... 8 1000 FLETCHER AV Unassigned 33 $ 1000 FLETCHER AV Unassigned 40 $ 1000 FLETCHER AV Unassigned 42 8... 1000 FLETCHER AV Unassigned 44. 8 1000 FLETCHER AV Unassigned 59 8 1000 ; FLETCHER AV Unassigned 67 $ 1000 FLETCHER AV Unassigned 68 $ .. 1000 FLETCHER AV Unassigned76 8 1000 FLETCHER AV Unassigned 94 8 1000.! FLETCHER AV Unassigned 95 8 1000 FLETCHER AV Unassigned 97 8.. 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FLETCHER AV -Unassigned 545 1000 FLETCHER AV Unassigned 546 1000 FLETCHER AV Unassigned 550 1000 FLETCHER AV Unassigned 551 1000 FLETCHER AV Unassigned 552 1000 FLETCHER AV Unassigned 556 1000 FLETCHER AV Unassigned 557 1000 FLETCHER AV Unassigned 567 1000 FLETCHER AV Unassigned 568 1000 FLETCHER AV Unassigned 569 1000'FLETCHERAV Unassigned' 570 1000 FLETCHER AV Unassigned 571 1000 FLETCHER Unassigned 578 1000 FLETCHER AV Unassigned 613 1000 FLETCHER AV Unassigned 614 1000 FLETCHER AV Unassigned 622 1000 FLETCHER AV Unassigned 627 1000 FLETCHER AV Unassigned 628 1000 FLETCHER AV Unassigned 629 1000 FLETCHER AV Unassigned 635 1000 FLETCHER AV Unassigned 645; 1000 FLETCHER AV Unassigned 650 1000 FLETCHER AV Unassigned 652 1000 FLETCHER AV Unassigned 653 1000' FLETCHER AV Unassigned; 660 1000 FLETCHER AV Unassigned 664 UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED NASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED: UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED UNASSIGNED 23 20 20 22 19 22 21 21 21 17 21 16 16 1.2 17 17 16 6. 16 16 16 16 17. 17 16 15 24 24 12 21. 21". 21. 21 12 12 Iry Warren Memorial Golf Iry Warren Memorial Golf Iry Warren Memorial Golf lury Warren Memorial Golf Over 11 tall, 3' diameter 3' diameter 3' diameter 4' diameter Iry Warren Memorial Golf Course Iry Warren Golf Course Iry Warren Men -lona' Golf Course Iry Warren Memorial Golf Course Iry Warren Memorial Golf 3' diameter Iry Warren " ....., ... 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N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A ................................................................ . N/A N/A N/A N/A N/A N/A N/A NIA N/A N/A 3' diameter 4' in diameter Located in Blvd. 3' in diameter Over 1' tall Over 1' tall 10 1010 1010 1010 1010 10 1010 10 10b 1 10 10 10 10 . . 10 10 1010 10 10 10 10 10 10 102 10 10- 504 CLA 324 COLUMBIA ST Side 1 447 COLUMBIA ST Front 1 499 COLUMBIA ST Side 1 327 CRESCENT PL Front 1 422 DANE ST Side 1 427 DANE ST Rear 2 325 E 2ND ST Front 1 106 E 3RD ST Front 1 106 E 3RD ST Front 2 106 E 3RD ST Frorlt 3 106 E 3RD ST Front 4 106 E 3FD ST Frorlt 5 627 E 4TH ST Front 1 627 E 4TH ST Side 2 627 E 4TH ST Side 3 225 E MULLAN AV Side -1 229 E PARK AV Side 1 229 E PARK AV Side 4 229 E PARK AV Side 5 229 E PARK AV Side 6 316 EDWARDS ST Front 1 409 EDWARDS ST Front 1 432 EDWARDS ST Front 1 505 FRANKLIN ST Side 2 505 FRANKLIN ST Side 3 505 FRANKLIN ST Rear 1 505 FRANKLIN ST Rear 2 505 FRANKLIN ST Rear 3 311 IOWA ST Front 1 311 IOVVA ST Front 2 31 LAFAYETTE ST Front •1 50 LAFAYETTE ST Front 1 62 LAFAYETTE ST Front 1 220 LAFAYETTE ST Side 1 303 LAFAYETTE ST Front 2 425 LAFAYETTE ST Front 1 425 LAFAYETTE ST Front 2 BRATNOBER ST EDWARDS ST ......... CRESCENTPL. .......... IOWA ST ST .:......CHESTNLJT E 2ND ST E 3RD ST E 3RD ST E 4TH ST LJME ST LIME ST LAFAYETTE ST LAFAYETTE ST LAFAYETTE STLAFAYETTE LAFAYETTE ST EDWARDS ST EDWARDS ST EDWARDS ST E 4TH ST WALNUT ST WALNUT ST WALNUT ST IOWA ST IOWAST LAFAYETTE ST LAFAYETTE ST LAFAYETTE E ST E2NDSTLAFAYETTE ST LAFAYETTE ST LAFAYETTE ST 26 23 27 26 24 32 14 24 5 12 14 16 14 14 15 18 16 19 18 13 13 25 27 17 17 16 10 12 10 12 12 28 24 19 21 19 33 34 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A NIA NIA NIA N/A N/A N/A N/A N/A N/A N/A Over l' tall, 30" in dia. Landscaping present 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 515 LIME ST Front 1 515 LIME ST Front 2 515 LIME ST Side 1 515 LIME ST Side 1 515 LIME ST Side 2 515 LIME ST Side 2 139 LINCOLNST Front 1 . . 623 LINCOLN ST Front 1 623 LINCOLN ST Front 2 701 LOGAN AV Front 1 832 LOGAN AV Front 2 324 MULBERRY ST Front 2 200 PARK RD Side 1 201 PARK RD Front 1 850 PARK 516 PINE- ST Front 1 332 SAXON ST Front 1 339 SAXON ST Side 1 339 SAXON ST Side 2 408 SAXON ST Front 1 433 SAXON ST Side 1 116 ST ALBANS ST Front 1 130 ST ALBANS ST Front 2 209 THOMPSON AV Front 1 209 THOMPSON AV Front 2 215 THOMPSON AV Front 1 415 THOMPSON AV Front 1 LIME ST LIME ST IOWA ST WALNUT ST IOWA ST WALNUT ST LINCOLN ST LINCOLN ST LINCOLN ST LOGAN AV LOGAN AV MULBERRY ST ST ALBANS ST PARK RD PARK RD by Lagoon PINE ST SAXON ST CLAY ST CLAY ST SAXON ST IOWAST ST ALBANS ST ST ALBANS ST THOMPSON AV THOMPSON AV THOMPSON AV THOMPSON AV 25 N/A 14 24 N/A N/A 7 N/A 22 N/A 26 18 20 17 25 26 23 26 31 41 31 17 25 24 20 30 20 23 18 12 30 15 N/A NIA N/A N/A N/A N/A N/A N/A Cedar River/Exchange Park N/A N/A N/A NIA N/A NIA N/A N/A N/A N/A N/A N/A Landscaping present Landscaping present Landscaping present 3 diameter Swampy Area Over 1' tall 9' diamlejt 4Of%.%11Ct 5Offk?Jl Complex 71 CD a) (D 01 01 imillo Ch' ANIC:0 0 9rres Peak Summ;+ CoirvpI tX Rope martin Park Center dor '+k¢. Arh Le.ov'ft S 1 u ark aiB LoctsINPAgliron s+. 1 to as Loash•Askvin ineet Aft I q 4t E. Sa,IT'arAan Bo*o.e f%rk (050 *700 LA Po'rE RTQ SS Froitk1n Lry b)ovren rrtl,,4bDT%�1 CoIf Cour€. * Gaffes rk PO1%Ct Soo#iny RA/VAC GrrEs PARK Ii;i Ce&o Rewer/Exckany. ark BIDDER: CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION BID FORM for 2017 SPRING STUMP REMOVAL PROJECT COMPANY NAME ADDRESS: PHONE: ( ) 1. The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Leisure Services Commission, 1101 Campbell Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed 2016 FALL STUMP REMOVAL PROJECT, in accordance with the contract documents and for the lump sum price for the removal of the 583 stumps along City owned rights-of- way, parks & golf courses as listed in the attached documents for the following amount: TOTAL BID PRICE: Dollars ($ ) 2. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 3. Security in the sum of dollars ($ ) in the form of , is submitted herewith in accordance with NOTICE TO BIDDERS. 4. Attached is a Non -Collusion Affidavit of Prime Contractor. 5. The Bidder is prepared to submit a financial and experience statement upon request. BLD FORM page 1 of 2 Page 72 of 170 6. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 7. The Bidder has received the following Addendum or Addenda: Addendum No. Date: / / 8. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of Waterloo Minority and /or Women Business Pre-bid Contract Information Form submitted with this Bid Form. The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of ALL Subcontractor(s). The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons. 1. The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot fulfill their subcontracts 9. The Bidder shall list all equipment available for this project: 10. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 11. The bidder has attached all applicable forms. 12. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award of Contract due to budgetary limitations. SIGNED: DATE: / / Name and Title BID FORM page 2 of 2 Page 73 of 170 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in landscape work similar in importance to the project. 13. Background and experience of the principal rnernbers of your organization, including the officers. 14. Credit available: $ 15. Give Bank reference: 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF I3IODERS QUALIFICATIONS Pfcgd&F724 of 170 Dated this day of , 20 Name of Bidder By: Title: State of ) ) ss County of ) , being duly sworn deposes and says that she/he is of Name of Organization and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 20 Notary Public My commission expires , 20 STATEMENT OF BIDDER'S QUALIFICATIONS Pgdg®r725 of 170 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the City of Waterloo, Iowa, hereinafter called "OWNER". In the penal sum dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of , 20, for NOW, THEREFORE, a) If said Bid shall be rejected, or in the alternate, b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of , A.D. 20 Witness Principal By (Seal) (Title) (Seal) Surety By Witness Attorney -In -Fact BID BOND PAGE 1 OF 1 Page 76 of 170 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of ) County of ) , being first duly sworn, deposes and says that: . He is (Owner), (Partner), (Officer), (Representative), or (Agent) of the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title Sulra-cari,b-ed.a.vtd'sworn, tobefore. me. t clay of , 201.7. Si -nature, rate, My epire� Page 77 of 170 NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) County of ) that: , being first duly sworn, deposes and says 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of hereinafter referred to as the "Subcontractor"; 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the 2017 SPRING STUMP REMOVAL PROJECT in Waterloo, Black Hawk County, Iowa; 3, Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed Contract; 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title Stkincrthefiiaruiworn/to-ire-fore. rvi,e/thbk day of , 2017. SizetatTGre. rim My e4zpi iArers, Page 78 of 170 EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664. EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 Page 79 of 170 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non- discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. Signed: Appropriate Official Title Date EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 Page 80 of 170 CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION CONTRACT for 2017 SPRING STUMP REMOVAL PROJECT This Contract for 2017 SPRING STUMP REMOVAL PROJECT (the "Contract") is made and entered into on , 2017, by and between the City of Waterloo, Iowa (the "City"), and (the "Contractor"). WITNESSETH: 1. The Contractor shall furnish all supervision, technical personnel, labor, materials, supplies and equipment to perform all work required for the Contract work as described in the Specifications and shown on the Plans. 2. The Contract Documents shall consist of the following: a. This Contract b. Notice of Hearing c. Instruction to Bidders d. Signed copy of Bid e. General Conditions f. Specifications g. Plans These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to this Contract or set forth in full herein. 3. The Contractor agrees to commence the work within ten (10) days after the City issues a "Notice to Proceed" and to complete the work within the given time frame. Time is of the essence in the performance of duties under this Contract. 4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passageways for water and traffic, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness. 5. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the work contemplated by this Contract. 6. Contractor shall be responsible for all damage to public or private property. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, Stump Removal Contract - Pae 1 of 3 Page 81 of 170 City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 7. The Contractor shall have no cause of action against the City on account of delays and prosecution of work, but if the work is delayed by the City, the Contractor may have extra time for the completion of the job as was lost by reason of the delay caused by the City. 8. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment for the work included on an invoice for which all services have not been delivered or accepted. The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third -party claims filed or reasonable evidence that a claim will be filed, or other reasonable cause. 9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor, then City may declare that Contractor is in default hereunder and may terminate this Contract by delivery to Contractor of written notice of termination, and/or take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor shall be entitled to only one such notice, and in connection with any subsequent breach then City may terminate this Contract upon seven (7) days' advance written notice. In the event of termination, the Contractor shall be compensated for all services performed through termination date. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 10. In addition to paragraph 7 above, this Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor twenty-one (21) days' advance written notice of termination. 11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of City. 12. Any notice under this Contract shall be in writing and shall be delivered in person or by United States registered or certified mail, postage prepaid and addressed: City Contractor City of Waterloo, Iowa 715 Mulberry St. Waterloo, Iowa 50703 Attn: City Clerk Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3) business days following the date of deposit if mailed as stated above. 13. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the parties nor, Stump Removal Contract - Pe 2 of Frage 1012 of 170 except as expressly set forth herein, to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. Contractor is an independent contractor. 14. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of each. 15. In the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 16. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except by the mutual written agreement of the parties. 17. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon completion and acceptance of the work, the City agrees to pay the Contractor: Dollars ($ ) IN WITNESS WHEREOF, the parties have executed this Contract for Stump Removal by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR Mayor City Clerk Name of Contractor By: Title: Stump Removal Contract - Aa e 3 of 3 Page 83 of 170 CITY OF WATERLOO Council Communication Resolution setting date of public hearing as March 27, 2017, to approve the request by Michael Price to rezone 1955 Locke Avenue, (former Knights of Columbus), from "R-4", Multiple Residence District and "R-2", One and Two Family Residence District, to "C-2", Commercial District, for the reuse of the site as an events center. City Council Meeting: 3/13/2017 Prepared: 3/8/2017 REVIEWERS: Department Planning & Zoning Clerk Office ATTACHMENTS: Description D Staff Report D Ariel Map D Overview D Applicationi SUBJECT: Submitted by: Recommended Action: Summary Statement: Reviewer Schroeder, Aric Even, LeAnn Action Approved Approved Type Cover Memo Cover Memo Cover Memo Cover Memo Date 3/8/2017 - 11:08 AM 3/8/2017 - 2:12 PM Resolution setting date of public hearing as March 27, 2017, to approve the request by Michael Price to rezone 1955 Locke Avenue, (former Knights of Columbus), from "R-4", Multiple Residence District and "R-2", One and Two Family Residence District, to "C-2", Commercial District, for the reuse of the site as an events center. Submitted By: Noel Anderson, Community Planning & Development Director Approval Transmitted herewith is a request to set the date of public hearing as March 27, 2017 for a request by Michael Price to rezone 1955 Locke Avenue (former Knights of Columbus) from "R-4" Multiple Residence District and "R-2" One and Two Family Residence District to "C-2" Commercial District for the reuse of the site as an events center. Currently the site is the only property on the west side of La Porte Road that is not zoned either "C-1" or "C-2" Commercial Districts. The applicant is looking to open an event center which is similar to its previous use, as the Knights of Columbus which had lots of special events such as weddings. The building in question was built in 1960 and the Knights of Columbus would rent out the facility for special events and the applicant wishes to continue that use. The Knights of Columbus discontinued hosting events at the facility on October 29, 2016 and the building has been unused since that Page 84 of 170 Expenditure Required: Source of Funds: Policy Issue: Background Information: Legal Descriptions: time. This change in zoning will allow a currently vacant building to be reused in a use that is compatible with the existing building and to avoid having a building in one of our major travel corridors deteriorate from lack of use. The reason that the rezone is needed despite the fact that the building will continue its previous comparable use is that the current owner of the building is a non-profit Fraternal Organization that is permitted in a "R-4" district but a for-profit business needs the "C-2" Commercial District zoning. At their March 7, 2017 meeting, the Planning, Programming and Zoning Commission voted unanimously to recommend approval of the rezone request. None None required Zoning and Land Use Pleasant View Addition to Waterloo, Lots 1 thru 5 including the East 20 feet of Lot 6, Lots 114 thru 120 and that part of the alley lying in the Block bounded by Easton Avenue, La Porte Road, Wisconsin Street, and Locke Avenue which adjoins Lots 1 and 2 and Lots 119 and 1120. Page 85 of 170 REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN AND COMPLETE STREETS POLICY: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING March 17, 2017 Request by Michael Price to rezone 1955 Locke Avenue (former Knights of Columbus) from "R-4" Multiple Residence District and "R- 2" One and Two Family Residence District to "C-2" Commercial District for the reuse of the site as an events center. Michael Price, 3320 Thistledown Drive Waterloo IA 50702 The applicant is requesting to rezone the property in question to reuse the building as an event center. The request would not appear to have a negative impact on the surrounding neighborhood or land use as the building has been used for a comparable use for over 56 years. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. The area is served by La Porte Road which is classified as a Collector Street. The parking lot entrances are located off of Locke Avenue and Easton Avenues and they are classified as Local streets. There is a recreational trail located west of US Highway 218. Currently there are no sidewalks in the area however the city is in process of studying the future reconstruction of La Porte Road and will consider potential for pedestrian improvements as part of the reconstruction. The area of the proposed site is currently zoned "R-4" Multiple Residence District and "R-2" One and Two Family District and have been zoned as such since the adoption of the zoning code in 1969. Surrounding uses and zoning: North — Commercial Development zoned "C-2" Commercial District. South — Commercial Development zoned "C-1" Commercial District and "C-2" Commercial District. East — Commercial Businesses zoned "M-1" Light Manufacturing District. West — Residential Development zoned "R-2" One and Two Family Residence District. The building was originally constructed in 1960. Buildings to the north and south along La Porte Road were built between 1969 and 2014. The residential buildings to the west were built between 1935 and 1960 with a majority of them built in the mid -1950's. It should be reviewed if additional screening requirements should be 1955 Locke Rezone from "R-4" and "R-2" to "C-2" PSge$6f of 170 REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: March 17, 2017 required to buffer the residential district to the west. Rezoning of the land would not appear to have a negative impact upon drainage in the area as the applicant is looking to reuse an existing building and parking lot in a comparable use. No portion of the property is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0302F, dated July 18, 2011. The nearest school is Kittrell Elementary School which is located one mile to the west. The nearest open space is Morris Park which is located directly to the south of Kittrell Elementary School. There is 8" Sanitary Sewer Lines located along the centers of La Porte Road, Easton Street and Locke Street. The Future Land Use Map designates the eastern half of the property as Commercial. The Future Land Use Map designates the western half of the property that is currently used for parking as Low Density Residential. Part of the rezone is not in conformance with the Future Land Use Map for this area; however, the Future Land Use Map is used as a guide when making land use decisions. The City of Waterloo is currently in the beginning stages of updating it Comprehensive Plan and it will be necessary to change the Future Land Use Map to reflect the change in the proposed land use and the parking lot is an existing parking area that was permitted for pervious use, which is a similar use to the proposed use. The applicant is requesting to rezone the former Knights of Columbus building at 1955 Locke Avenue from "R-4" and "R-2" to "C- 2" Commercial District. Currently the site is the only property on the west side of La Porte Road that is not zoned either "C-1" or "C-2" Commercial Districts. The applicant is looking to open an event center which is similar to its previous use, as the Knights of Columbus which had lots of special events such as weddings. The building in question was built in 1960 and the Knights of Columbus would rent out the facility for special events and the applicant wishes to continue that use. The Knights of Columbus discontinued hosting events at the facility on October 29, 2016 and the building has been unused since that time. This change in zoning will allow a currently vacant building to be reused in a use that is compatible with the existing building and to avoid having a building in one of our major travel corridors deteriorate from lack of use. The reason that the rezone is needed despite the fact that the building will continue its previous comparable use is that the current owner of the building is a non-profit Fraternal Organization that is 1955 Locke Rezone from "R-4" and "R-2" to "C-2" PDDe87f of 170 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 17, 2017 permitted in a "R-4" district but a for-profit business needs the "C-2" Commercial District zoning. No issues were brought up during tech review. The applicant is not planning to subdivide the property. Therefore, staff recommends that the request to rezone approximately 1.487 acres of land from "R-4" Multiple Residence District and "R-2" One and Two Family Residence District to "C-2" Commercial District to be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. The site has been used for a comparable use since 1960. 4. It allows for the reuse of a building that sits along one of Waterloo's major corridors. 1955 Locke Rezone from "R-4" and "R-2" to "C-2" PSge88f of 170 City of Waterloo Planning, Programming and Zoning Commission March 7, 2017 1955Locke Avenue �� ►� Rezone from "R-2" and "R-4"to "C-2" Michael Price Page 89 of 170 /J au ----_-"P.1.- ��y , ..„ ',�� 104_V i 100 50 0 100 %700.--%° (Feet City of Waterloo Planning, Programming and Zoning Commission March 7, 2017 J 1 II 11111111 111111111 -11111111111 A 1111111111 1111111111 R-3 11111111111 IIIIIIIIII IIIIIIIIIIII 11111 111111 1111111111111 s•�ax 1111111111111 H IIIII IIW111II 1 IIIII N=AVF 1 1 I 11 III H - - - 11 MMM -- �111111� •IIIIIIu-V _111111_ - - :111111: ■111111: ■111111: 111111'111111■ ■111111■ ■111111 ■111111u :111111 _21. ■1111: — —_ - �_ ■111111111 --%� —?—:y■ i i • 111111 11111 MEI-AME Mara �'■ 1111111/ AVF _■■ ■11�IIII■■■1111111111 AVF 11111 11111 c 1111111111P1111111•11 11111111111 ■11111111 11111111 1 1 ■ 1111111 1111111 III 1111111 ,1411:011 1 4\5N:A II t �■ i■ Ill 11111111111111■MEM ��! \111111111111a 1■111111= 4" W ■k Uk — I- 'irili, xnk ..,44, E.MIlie 7 — IH O M _1 I 1111/11/ _ 'A LI 1T 1111 1111 IIIIII■1111 111 1 c ;' 1111■IIIIr11■III 1111111111=1111 11■ ■1 I1111I 1111E 1111111111 11■11111■,1 �1�lYllllll 1111111111 1 1 111111111111 /1111/1111 11111111 1 1 111 1 11111111 1 UI11U1■I■■1■■■■■■ mimun ■111i• 1■U �I 11111_ R=3 111 11111 ■■■■■11■ • 111■■■■■■■■■■■■■■■■ 0 R 3 R-4 Z!!;.,1"818, :..[ ei)* Al1 Owl .•.(t 218 E I4IT�H� L4ke LAVE EAS I ON AVE 7 E.RIDGEW •VE 380 218 i 1955 Locke Avenue Rezone from "R-2" and "R-4" to "C-2" Michael Price Page 90 of 170 APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name (please print): I/1 Ph f c Address:,/ 5,7-0 7 a si(t ket.o•t.) pf'_ Phone: /i- 3rr-7'e .0 Fax: City: ti/g-i PN i-oc? State: ¢ Zip: (5-0 747 b. Status of applicant: (a) Owner (b) Other (CHECK ONE): If other explain: " ',Ave a PU h4 -$c C✓ f �t-ef fr-ie7" 772 be Z4{ i,u 044 ir A,4Nc/ c. Property owner's name if different than above (please print): Iti, *�F.1,, z) h/e-'rn iv c Address: /qS5 ,(oCi4i'p /4!/E7 Phone: Fax: City: WAti-,moi. I State: Zip: �fi j r� ,;Z 2. PROPERTY INFORMATION: a. General location of property to be rezoned: ( -j.i j j.(to ,rave c.0 J b. Legal description of property to be rezoned: J/e..4S A-� t/ler-<-I S / 771,- /A/c s4 Fr Ad71 Lc`fs f) y 7-6 ne / t CJ rt/,�,r4i'% c' f ?444)`' ` Ly l i r 1x, �d, kz %Y,,t(h/dPd/ y C '5AGN qve_ / �1- 1121 -Te 'ter 1.t',s c/ t'G# floc'/{e c7 /e 4lc / o 'J a / / .L,j / rte? L,0r // j a4a9 1 c74 cc-ty /,t -j' c c. Dimensions of Proposed Zoning Boundary (Excluding Right of Way): 7 t7 Er- K ,2S4 FT d. Area of Proposed Zoning Boundary (Excluding Right of Way): e. Current zoning: R 3 . Requested zoning: ("___„7__ f. Reasons) for rezoning and prop.osed use(s) of property: f ,ar7-t /5 q /r1 / 7- eU/ cvr d' l�/ cr Ld �i�`ke 70 %A -Le erii. e�rr,v%�c. '� f tr--eo m-75- F rpt l t/err:4f /�S G IFI�i/& 4A -4,P /L (' i'c ie g. Conditions (if any) agreed to: fir /„� L. x , d2 f ,4 r , h. Other pertinent information (use reverse side if necessary): pQ 4.4..-r964,rQ t4 7 ('/t4/-(,' Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from rezone request). The filing fee of $300 + $10 per acre ($750 max) (payable to the City of Waterloo) is required (round amount down to nearest $10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. .2/) 7// Signature of Applicant Date Signature of Owner Date Page 91 of 170 CITY OF WATERLOO Council Communication Resolution setting date of public hearing as March 27, 2017 for a request by CGA Engineering on behalf of BCS Properties, LLC and GAC Real Estate, LLC to rezone approximately 17.92 acres from "A-1", Agricultural District, and "M -2,P", Planned Industrial District, to "C-2", Commercial District, for the purposes of developing a commercial subdivision, located west of 1850 West Ridgeway Avenue, and instruct City Clerk to publish said notice. City Council Meeting: 3/13/2017 Prepared: 3/8/2017 REVIEWERS: Department Planning & Zoning Clerk Office ATTACHMENTS: Description Attachments Rezone from Al and M2P to C2 - BCS Properties D Reviewer Schroeder, Aric Even, LeAnn Action Approved Approved SUBJECT: Submitted by: Recommended Action: Type Cover Memo Date 3/8/2017 - 11:12 AM 3/8/2017 - 2:10 PM Resolution setting date of public hearing as March 27, 2017 for a request by CGA Engineering on behalf of BCS Properties, LLC and GAC Real Estate, LLC to rezone approximately 17.92 acres from "A-1", Agricultural District, and "M -2,P", Planned Industrial District, to "C-2", Commercial District, for the purposes of developing a commercial subdivision, located west of 1850 West Ridgeway Avenue, and instruct City Clerk to publish said notice. Submitted By: Noel Anderson, Community Planning & Development Director Approval Transmitted herewith is a request setting date of hearing as March 27, 2017 for a request by CGA Engineering on the behalf of BCS Properties, LLC and GAC Real Estate, LLC to rezone approximately 17.92 acres from "A-1" Agricultural District and "M -2,P" Planned Industrial District to "C-2" Commercial District for the purposes of developing a commercial subdivision, located west of 1850 West Ridgeway Avenue. The area in question is zoned "M -2,P" Planned Industrial District and "A-1" Agricultural District and has been zoned as such since the adoption of the Zoning Ordinance in 1969. Surrounding land uses and their zoning are as follows: North — Vacant development ground and single family uses along Jane Street, zoned "R -2,C -Z" Conditional Zoning District and "R-2" One and Two Family Residence District. South — United Medical Park and existing commercial development, zoned Page 92 of 170 Summary Statement: "R -4,C -Z" Conditional Zoning District, "M-1" Light Industrial District and "A-1" Agricultural District. East — Vacant development ground and existing commercial development zoned "R -2,C -Z" Conditional Zoning District and "C-2" Commercial District. West — Existing light industrial development and Highway 63, zoned "M-1" Light Industrial District. The "C-2" Commercial District is intended to provide for areas of the community which are developed or will be soon as moderate intensity commercial area. The "C-2" Commercial District areas are often associated with major traffic arteries and highways, and this particular area is located along West Ridgeway Avenue, and directly east of Highway 63. There is already an area to the east where a new strip mall was constructed in 2015 that is zoned "C-2" Commercial District, and there has also be more land to the east along Provision Parkway that was rezoned to to "C -P" Planned Commercial District. Rezoning the land to "C-2" would appear to be compatible with other land uses that are situated along West Ridgeway Avenue and Highway 63. There are some single-family homes located approximately 250' to the north of the rezone area along Jane Street, and staff feels this is a large enough distance to keep any impact the commercial uses may have as minimal. As growth continues northward, more compatible and less intensive land uses may need to be incorporated between the single-family residences and commercial uses to provide a suitable buffer. This area is known to have drainage issues in times of heavy rainfall, most notably the areas to the west of Highway 63. Rezoning of the land would not appear to have a negative impact upon drainage in the area, however, as the area develops, it will be necessary that a storm water detention plan is submitted to the Engineering Department for review and that storm water is properly detained upon the site. There are also plans to plat this area into new lots and the City of Waterloo's storm water ordinance requires for new subdivisions that there be a place provided for storm water detention. Development of this area could potentially alleviate drainage issues and concerns, as storm water would be captured on site and released at a slower rate, slowing down runoff. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. The area is served by West Ridgeway Avenue, which is classified as a Minor Arterial. Also, when the subdivision is platted, a new street will be extended, and it is anticipated that new street will be a Local Street, which should also have pedestrian accommodations. Highway 63 is immediately to the west and is classified as a Principal Arterial. With the continued growth that this area is experiencing, it may be necessary to investigate if specific traffic control methods should be looked at to continue to provide for a safe transportation network. At the March 7, 2017 Planning, Programming and Zoning Commission meeting, the commission unanimously recommended approval of rezoning the land to "C-2" Commercial District. Expenditure Required: N/A Source of Funds: N/A Page 93 of 170 Policy Issue: Zoning and Land Use Alternative: N/A Background Information: N/A THAT PART OF THE SOUTHWEST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 89 NORTH, RANGE 13 WEST OF THE 5TH P.M. IN THE CITY OF WATERLOO, IOWA LYING SOUTHEASTERLY AND EASTERLY OF U.S. HIGHWAY NO. 63, EXCEPT THE SOUTH 50 FEET THEREOF CONVEYED FOR STREET PURPOSES AND EXCEPT THAT PART DEEDED TO THE CITY OF WATERLOO, IOWA IN 557 LD 80. AND Legal Descriptions: A CERTAIN PARCEL OF LAND LOCATED IN THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 89 NORTH, RANGE 13 WEST OF THE 5TH P.M., IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA AND DESCRIBED AS PARCEL "J" AND RECORDED IN BOOK 332, PAGE 723 IN THE OFFICE OF THE RECORDER, BLACK HAWK, COUNTY, IOWA, EXCEPT THE SOUTH 275.00 FEET OF THE EAST 100.00 FEET OF SAID PARCEL "J". SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD, IF ANY. Page 94 of 170 REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN AND COMPLETE STREETS POLICY: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: March 7, 2017 Request by CGA Engineers on the behalf of BCS Properties, LLC and GAC Real Estate, LLC to rezone approximately 17.92 acres from "A-1" Agricultural District and "M -2,P" Planned Industrial District to "C-2" Commercial District. CGA Engineers, 16 East Main Street, Marshalltown, IA 50158 The applicant is requesting to rezone the property in question for the purposes of creating a 3 -lot commercial subdivision on the southerly portion of the property, as well allowing for future commercial development to the north. The request would not appear to have a negative impact on the surrounding neighborhood or land use. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. The area is served by West Ridgeway Avenue, which is classified as a Minor Arterial. Also, when the subdivision is platted, a new street will be extended, and it is anticipated that new street will be a Local Street, which should also have pedestrian accommodations. Highway 63 is immediately to the west and is classified as a Principal Arterial. With the continued growth that this area is experiencing, it may be necessary to investigate if specific traffic control methods should be looked at to continue to provide for a safe transportation network. There is a recreational trail located to the south of the site in question along West Ridgeway Avenue that connects to the Sergeant Road Trail to the west along Highway 63. Further pedestrian accommodations could be added along the north side of West Ridgeway in the future as the area develops. The area in question is zoned "M -2,P" Planned Industrial District and "A-1" Agricultural District and has been zoned as such since the adoption of the Zoning Ordinance in 1969. Surrounding land uses and their zoning are as follows: North — Vacant development ground and single family uses along Jane Street, zoned "R -2,C -Z" Conditional Zoning District and "R-2" One and Two Family Residence District. South — United Medical Park and existing commercial development, zoned "R -4,C -Z" Conditional Zoning District, "M-1" Light Industrial District and "A-1" Agricultural District. East — Vacant development ground and existing commercial development zoned "R -2,C -Z" Conditional Zoning District and "C-2" Commercial District. West — Existing light industrial development and Highway 63, zoned "M-1" Light Industrial District. W of 1850 W Ridgeway Ave —Al and M2P to C2 Pa'ff 95f 6f 170 DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: March 7, 2017 The area is comprised of commercial and professional office development. This area is beginning to experience an influx of new commercial development, with a strip mall being constructed at 1850 West Ridgeway Avenue in 2015, and there is currently a new office/retail center under construction at the intersection of West Ridgeway Avenue and Provision Parkway to the east. There are also plans for two more commercial buildings along Provision Parkway in the near future. Directly across the street is United Medical Park, which was started in the late 1990s with expansions over the years, and the Iowa Department of Transportation regional office and maintenance facility. No buffers would be required as a part of this rezoning request. However, as the area develops for commercial uses, it may be necessary to screen new uses as growth continues northward towards existing residences. When new development occurs, it will be required that a proper landscaping plan is submitted for each new commercial development. This area is known to have drainage issues in times of heavy rainfall, most notably the areas to the west of Highway 63. Rezoning of the land would not appear to have a negative impact upon drainage in the area, however, as the area develops, it will be necessary that a storm water detention plan is submitted to the Engineering Department for review and that storm water is properly detained upon the site. There are also plans to plat this area into new lots and the City of Waterloo's storm water ordinance requires for new subdivisions that there be a place provided for storm water detention. Development of this area could potentially alleviate drainage issues and concerns, as storm water would be captured on site and released at a slower rate, slowing down runoff. Small areas of the Zone AE, 100 -year floodplain encroach on the northerly, southerly, easterly and northwesterly portions of the property in question, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0282F, dated July 18, 2011. The proposed fill will remove some of this area from the floodplain. There are no schools located within the nearby vicinity. The Katoski Greenbelt is located approximately 3/4 of a mile to the west along West Ridgeway Avenue. There is 4" drain tile, 10" sanitary sewer and 42" storm sewer located within West Ridgeway Avenue, directly to the south, and a 21" sanitary sewer within Highway 63 to the west. The Future Land Use Map designates this area as Business Park, and the proposed rezone request would appear to be in conformance with the Future Land Use Map and Comprehensive Plan for this area. W of 1850 W Ridgeway Ave —Al and M2P to C2 Pa'ff g6f 6f 170 STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 7, 2017 The "C-2" Commercial District is intended to provide for areas of the community which are developed or will be soon as moderate intensity commercial area. The "C-2" Commercial District areas are often associated with major traffic arteries and highways, and this particular area is located along West Ridgeway Avenue, and directly east of Highway 63. There is already an area to the east where a new strip mall was constructed in 2015 that is zoned "C-2" Commercial District, and there has also be more land to the east along Provision Parkway that was rezoned to to "C -P" Planned Commercial District. Rezoning the land to "C-2" would appear to be compatible with other land uses that are situated along West Ridgeway Avenue and Highway 63. There are some single-family homes located approximately 250' to the north of the rezone area along Jane Street, and staff feels this is a large enough distance to keep any impact the commercial uses may have as minimal. As growth continues northward, more compatible and less intensive land uses may need to be incorporated between the single-family residences and commercial uses to provide a suitable buffer. The applicant has submitted a subdivision plat coinciding with this rezoning request. Therefore, staff recommends that the request to rezone approximately 17.92 acres land from "A-1" Agricultural District and "M -2,P" Planned Industrial District to "C-2" Commercial District be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area with proper traffic control measures in place. 3. The request is in conformance with the Future Land Use Map and Comprehensive Plan for this area, which designate it as Business Park. W of 1850 W Ridgeway Ave —Al and M2P to C2 PgdtP97f 6f 170 City of Waterloo Planning, Programming and Zoning Commission March 7, 2017 West of 185o West Ridgeway Avenue Rezone from "A-1" and "M -2,P" to "C-2" CGA Engineering Page 98 of 170 City of Waterloo Planning, Programming and Zoning Commission March 7, 2017 West of 18 o West Ridgeway Avenue 5 g Y Rezone from "A -i" and "M -2,P" to CGA Engineering Page 99 of 170 �., Jit. �y Air • I 300 150 0 300 %r'oo \°' lFeet City of Waterloo Planning, Programming and Zoning Commission March 7, 2017 Avenue, West of 18 o West Ridgeway Rezone from "A -i" and "M -2,P" to Engineering Page 100 of 170 wr�E ak^"'� � ixi r,1:, I� 300 150 0 300 ��E' MO° `°T�CGA lFeet ZONING -2 ZONING REZONING PLAIN BOUNDARY ---� BCS Properties Existing C-2 Existing M2 -P Kevin Craves PROPOSED C-2 ZONING --17.2 AC 1 Existing A-1 —moi rout -----mug . S.101 5.101 51+.0i S+n0I — 5.501 BCS Properties Existing C-2 EXISTING STRIP MALL — — wibi — — 5lm sOrversw • Viae Robert Hildman I State of Iowa Allen. Memorial Hospital APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name (please print): St'eUg, Ten Y - C47,4 046a1A1 eggs Address:lio MAIM sr Phone: (,q $ -15 Z l Fax: City: Mp4.5rtpa.4-Tvydry State: J.4 Zip: Sra /513. b. Status of applicant: (a) Owner (b) Other ?t (CHECK ONE): If other explain: CjYU-1:ij et- c. Property owner's name if different than above (please print): t'iC 5 -PRo ' -n E5 Address: 8I2 Wg3HING-rcv 5T Phone: Fax: City: waTegt,aa State: IA Zip: col 2. PROPERTY INFORMATION: a. General location of property to be rezoned: No omeAY( Co eh, of 5 2G ,u'r go W. Z+p!*ewAy A-Ve- b. Legal description of property to be rezoned: 5gr; c. Dimensions of Proposed Zoning Boundary (Excluding Right of Way):5Ec. At" -CAC -4. -TEC) ,ftp d. Area of Proposed Zoning Boundary (Excluding Right of Way): "r 17 . Zo Ac. e. Current zoning: Ni,_z, Q A-% Requested zoning: G f. Reason(s) for rezoning and proposed use(s) of property: DC ✓(G�pp vt e t41r n*. ('o M tit f fe lA 1 - USES g. Conditions (if any) agreed to: h. Other pertinent information (use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from rezone request). The filing fee of $300 + $10 per acre ($750 max) (payable to the City of Waterloo) is required (round amount down to nearest $10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. Si ature of Applicant co te, c-1ls7 Date Signature of Owner Datc Page 102 of 170 Request to Rezone approximately 17.392 acres from "M -2,P" and "A-1" to "C-2" west of 1850 Ridgeway. Looking east toward 1850 Ridgeway and existing development. 1'141'114 iiiilll'ITITItliUil'1,111,1,1,1,1i1,1,1,11' ��1419f9�14Phff��l419f996f1��( rn Looking north from Ridgeway Avenue Looking west along Ridgeway Avenue toward US Highway 63 Looking northwest from Ridgeway Avenue. Page 103 of 170 CITY OF WATERLOO Council Communication Resolution setting date of public hearing as March 27, 2017, for the request by Roger Kalsem, for a site plan amendment to the "R -3,R -P", Planned Multiple Residence District, to allow for the building of 88 single-family homes and 9 twin -homes, located east of 3308 Bay Berry Drive, and instruct the City Clerk to publish said notice. City Council Meeting: 3/13/2017 Prepared: 3/7/2017 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Even, LeAnn Action Approved Approved ATTACHMENTS: Description Type Kalem's Second Addition Site Plan Cover Memo SUBJECT: Submitted by: Recommended Action: Date 3/8/2017 - 11:24 AM 3/8/2017 - 2:15 PM Resolution setting date of public hearing as March 27, 2017, for the request by Roger Kalsem, for a site plan amendment to the "R -3,R -P", Planned Multiple Residence District, to allow for the building of 88 single-family homes and 9 twin -homes, located east of 3308 Bay Berry Drive, and instruct the City Clerk to publish said notice. Submitted By: Noel Anderson -Community Planning and Development Director Approval The request for a Site Plan Amendment would not appear to have a negative impact upon the surrounding area. It would appear that the proposed residential uses would blend in well with the surrounding neighborhood which consists of single family homes. The average lot size within a 250 feet buffer of the project area for residential lots is 23,705 SF. The average lot size for the 88 proposed single family residential lots is 17,500 SF. The average lot size for the two twin -home lots is 143,390 SF or 15,932 SF per unit. The proposed site plan amendment would appear to have some impact on the surrounding traffic conditions in the area. The proposed development would be served by Texas Street and Marigold Drive, which are classified as Local Streets, and Highway 218, which is classified as a Principal Arterial. The development shall also be served by newly constructed local roads such as Thistledown Drive, Levi Court, Bay Berry Drive, Cessna Court, and Nicole Court. Thistledown Drive and Bay Berry Drive are existing local streets that will be extended to serve the development. In addition Azaela Drive shall also be vacated as part of the development. Page 104 of 170 Summary Statement: Additional street names will be required for each of the private roads that will provide road access to the twin homes proposed for lots 89 and 90. It was also suggested to have a road access easement set aside for future development to the east for Nicole Court at lots 83, 84, or 85. The Waterloo Fire Department has also indicated that an additional road access point will be required prior to the subdivision being completely built out. It has also been determined by the City of Waterloo Traffic Operations that a traffic study needs to be performed as part of the development to address the proposed intersection at Highway 218 and Marigold Drive before a final plat for that area. The site plan amendment request does appear to have an impact on drainage in the area, especially considering that Blots are either fully or partially in the 100 -year floodplain. However, the preliminary plat does denote two storm water detention/retention areas on the east side of the proposed plat, and storm water drainage easements labeled in the rear yards for various lots. The area would be able to be removed from the floodplain status after the area is graded. The majority of the area in question is not located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190031 and Panel Number 0308F, dated July 18, 2011. However, lots 4, 12, 15, and 16 are entirely in the 100 - year floodplain and portions of lots 3, 11, 13, 14, and 17 are located in the floodplain as well. The area is an unshaded Zone A, and a determination on floodplain status and elevation will be required. There is an existing 12" sanitary sewer main and 8" water main stub off of E Shaulis Road and a 15" sanitary sewer main and 12" water main that is located underneath Texas Street. In addition there is an existing 8" sewer main, 15" storm sewer, and a 6" to 8" inch water main underneath Thistledown Drive, and 8" sewer main and 6" to 8" water main underneath Blue Bonnet Drive and Bay Berry Drive as well. New water and sewer mains are proposed underneath or along Thistledown Drive, Bay Berry Drive, Cessna Court, Kalsem Court, Nicole Court, and Levi Court. The applicant is requesting to construct 88 single family homes and 9 twin - homes as a part of Kalsem's Second Addition. The "R -3,R -P" Planned Residence District is site plan specific, and changes to the site plan must be approved through the major site plan amendment process. For the single family home lots the size of the lots range in size from 11,900 SF to 52,600 SF, with an average lot size of 17,500 SF. Lot widths range from 64.1' to 342', and range from 95.1' to 409.6' deep. Each property shows a 20' setback from the front and 20' or more for the rear property lines, and 5' on the sides. These setbacks all meet the minimum requirements of the "R -3,R -P" Planned Residence District. The average lot size for residential properties within a 250 buffer of the project area is 23,705 SF. The average width of the properties is approximately 110', which is a little higher than the average 85' for the proposed development, but the average lot depth for those properties within the 250' buffer are approximately 200', as opposed to the 175' average for the proposed development. Page 105 of 170 Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: The average lot size for the two twin -home lots is 143,390 SF. Four twin - homes or 8 units will be placed on lot 89 and 5 twin -homes or 10 units on lot 90. The area is zoned "R-3, R -P" Planned Residence District which is intended and designed to provide for greater flexibility and diversification of land uses. Staff believes that the new residential development will be compatible with and have a positive impact upon the surrounding neighborhood, and is less dense and intensive than the multi -family or commercial uses associated with the previously approved plan. The applicant has submitted a separate preliminary plat application that is associated with this 90 lot residential development request. Timothy Ridge First and Second Additions were originally platted in the general area during the 1970's and 1980's. A Final Plat of Kalsem's First Addition was also approved on January 8, 2001. At their March 7, 2017 meeting the Planning and Zoning Commission unanimously recommended approval of the request. Therefore, staff recommends that the request for site plan amendment in the "R -3,R -P" Planned Residence District be approved for the following reasons: 1. The proposed use would appear to have a positive impact on the area by brining additional housing on vacant land within a residential area. 2. The proposed development is within the density requirements as set forth in the Zoning Ordinance for this particular zoning district. 3. The proposed use would not appear to have a negative impact on traffic and pedestrian conditions in the area. The completion of a traffic study will be required in the future for the connection to Hwy 218 when that area is final platted. N/A N/A Site Plan Amendment N/A N/A All that part of the Northwest Quarter of Section No. Eighteen (18), Township No. Eighty-eight (88) North, Range No. Thirteen (13) West of the Fifth Principal Meridian, in the City of Waterloo, Iowa, lying Northeasterly of the Northeasterly line of Highway No. 218 as established by Warranty Deed filed June 17, 1952 and recorded in 111 Land Deeds 229: Except the North Three Hundred Twenty-five (325) feet thereof and Except that part bounded as follows: Beginning at a point on the South line of the County Road which is Twenty- one Hundred Forty-eight (2148) feet West and Page 106 of 170 Legal Descriptions: Fifty (50) feet South of the Northeast corner of the Northwest Quarter of said Sectionp thence South Zero (0) degrees East One Hundred Eighty (180) feet; thence South Ninety (90) degrees East Four Hundred Eighty-four (484) feet; thence South Zero (0) degrees Six (6) minutes West Ninety-five (95) feet; thence South Thirty-six (36) degrees Fifty-four (54) minutes East Three Hundred Thirty-six and Six tenths (333.6) feet; thence South Fifty-three (53) degrees Thirty-three (33) minutes West Five Hundred Nineteen and Fifty-five Hundredths (519.55) feet; thence North Thirty-six (36) degrees Three (3) minutes West Nine Hundred Thirty-seven (937) feet along the Northeasterly right of way line of U.S. Highway No. 218; thence North Thirty (30) degrees Forty-three (43) minutes West One Hundred Eight and One Tenth (108.10) feet along said Northeasterly right of way line; thence North Ninety (90) degrees East Three Hundred Forty and Six tenths (340.6) feet along the South line of the county Road to the point of beginning, except all legal highways. Except Survey ParcelA at Miscellaneous 340-485. Except that part platted as Timothy Ridge Second Addition, Waterloo, Iowa. Except that part platted as Timothy Ridge, Waterloo, Iowa. Except that part platted as Kalsem's First Addition, Waterloo, Iowa. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Page 107 of 170 REQUEST: APPLICANT(S): GENERAL DESCRIPTION: SURROUNDING LAND USES AND IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: Kalsem's 2❑d Addition March 7, 2017 Request by Roger Kalsem for a Site Plan Amendment to the "R -3,R -P" Planned Residence District for 54.93 acres to allow for the development of 88 residential lots for single family homes and two lots for 9 twin -homes just south of E Shaulis Road, east of HWY 218, and east of 3308 Bay Berry Drive. The Site Plan Amendment increases the number of single family residential lots from 80 to 88, the two multi -family lots became two twin -home lots, and the number of commercial lots is reduced from one to zero from the previously approved plan. Roger Kalsem, 191 Belle Street, Waterloo, IA 50702 The applicant is requesting to allow for the development of 88 single family homes on 88 Tots and 9 twin -homes on two Tots, just south of E Shaulis Road, east of HWY 218, and east of 3308 Bay Berry Drive. The request for a Site Plan Amendment would not appear to have a negative impact upon the surrounding area. It would appear that the proposed residential uses would blend in well with the surrounding neighborhood which consists of single family homes. The average lot size within a 250 feet buffer of the project area for residential Tots is 23,705 SF. The average lot size for the 88 proposed single family residential Tots is 17,500 SF. The average lot size for the two twin -home Tots is 143,390 SF or 15,932 SF per unit. The proposed site plan amendment would appear to have some impact on the surrounding traffic conditions in the area. The proposed development would be served by Texas Street and Marigold Drive, which are classified as Local Streets, and Highway 218, which is classified as a Principal Arterial. The development shall also be served by newly constructed local roads such as Thistledown Drive, Levi Court, Bay Berry Drive, Cessna Court, and Nicole Court. Thistledown Drive and Bay Berry Drive are existing local streets that will be extended to serve the development. In addition Azaela Drive shall also be vacated as part of the development. Additional street names will be required for each of the private roads that will provide road access to the twin homes proposed for Tots 89 and 90. It was also suggested to have a road access easement set aside for future development to the east for Nicole Court at Tots 83, 84, or 85. The Waterloo Fire Department has also indicated that an additional road access point will be required prior to the subdivision being completely built out. It has also been determined by the City of Waterloo Traffic Operations that a traffic study needs to be performed as part of the development to address the proposed intersection at Highway 218 and Marigold Drive before a final plat for that area. Page 1 of Page 108 of 170 RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. March 7, 2017 A future trail is planned along Shaulis Road to the north. The area in question was rezoned from "A-1" Agriculture District to "R -3,R -P" Planned Residence District on January 26, 1976. Timothy Ridge First and Second Additions were platted in the 1970's and 1980's. A Final Plat of Kalsem's First Addition was approved on January 8, 2001. Surrounding land uses and their zoning designations are as follows: North — Single Family, zoned "R-1" One and Two Family Residence District, M-1 Light Industrial District, and "A-1" Agricultural District. South — Vacant land, zoned "C-2" Commercial District. East — Vacant land, zoned "A-1" Agricultural District. West — Vacant land, zoned "R -3,R -P" Planned Residence District and "R-4" Multiple Residence District. No buffers shall be required as a part of this site plan amendment request, as no multi -family or commercial development is proposed. The site plan amendment request does appear to have an impact on drainage in the area, especially considering that 8 lots are either fully or partially in the 100 -year floodplain. However, the preliminary plat does denote two storm water detention/retention areas on the east side of the proposed plat, and storm water drainage easements labeled in the rear yards for various lots. The area would be able to be removed from the floodplain status after the area is graded. The surrounding area consists predominantly of single family homes and vacant land. The majority of the area in question is not located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190031 and Panel Number 0308F, dated July 18, 2011. However, lots 4, 12, 15, and 16 are entirely in the 100 -year floodplain and portions of lots 3, 11, 13, 14, and 17 are located in the floodplain as well. The area is an unshaded Zone A, and a determination on floodplain status and elevation will be required. There are no nearby schools or parks in the vicinity. There is an existing 12" sanitary sewer main and 8" water main stub off of E Shaulis Road and a 15" sanitary sewer main and 12" water main that is located underneath Texas Street. In addition there is an existing 8" sewer main, 15" storm sewer, and a 6" to 8" inch water main underneath Thistledown Drive, Kalsem's 2nd Addition Page 2 of Page 109 of 170 March 7, 2017 and 8" sewer main and 6" to 8" water main underneath Blue Bonnet Drive and Bay Berry Drive as well. New water and sewer mains are proposed underneath or along Thistledown Drive, Bay Berry Drive, Cessna Court, Kalsem Court, Nicole Court, and Levi Court. RELATIONSHIP TO A portion of the development along Hwy 218 is not in COMPREHENSIVE conformance with the Future Land Use Map which designates LAND USE PLAN: this area as Mixed Commercial: Medium to High Density Residential; Professional Offices; and Compatible Commercial. However, the majority of the land being developed in the Kalsem's Second Addition is designated as Low Density Residential. The Future Land Use Map is used as a guide when making land use decisions. The City of Waterloo is currently in the beginning stages of updating its Comprehensive Plan and it may be necessary to change the Future Land Use Map to reflect the change in the proposed land use. STAFF ANALYSIS — The applicant is requesting to construct 88 single family ZONING homes and 9 twin -homes as a part of Kalsem's Second ORDINANCE: Addition. The "R -3,R -P" Planned Residence District is site plan specific, and changes to the site plan must be approved through the major site plan amendment process. For the single family home lots the size of the lots range in size from 11,900 SF to 52,600 SF, with an average lot size of 17,500 SF. Lot widths range from 64.1' to 342', and range from 95.1' to 409.6' deep. Each property shows a 20' setback from the front and 20' or more for the rear property lines, and 5' on the sides. These setbacks all meet the minimum requirements of the "R -3,R -P" Planned Residence District. The average lot size for residential properties within a 250 buffer of the project area is 23,705 SF. The average width of the properties is approximately 110', which is a little higher than the average 85' for the proposed development, but the average lot depth for those properties within the 250' buffer are approximately 200', as opposed to the 175' average for the proposed development. The average lot size for the two twin -home lots is 143,390 SF. Four twin -homes or 8 units will be placed on lot 89 and 5 twin - homes or 10 units on lot 90. The area is zoned "R-3, R -P" Planned Residence District which is intended and designed to provide for greater flexibility and diversification of land uses. Staff believes that the new residential development will be compatible with and have a positive impact upon the surrounding neighborhood, and is less dense and intensive than the multi -family or commercial uses associated with the previously approved plan. Kalsem's 2nd Addition Page 3 of Page 110 of 170 March 7, 2017 STAFF ANALYSIS — The applicant has submitted a separate preliminary plat SUBDIVISION application that is associated with this 90 lot residential ORDINANCE: development request. Timothy Ridge First and Second Additions were originally platted in the general area during the 1970's and 1980's. A Final Plat of Kalsem's First Addition was also approved on January 8, 2001. STAFF Therefore, staff recommends that the request for site plan RECOMMENDATION: amendment in the "R -3,R -P" Planned Residence District be approved for the following reasons: 1. The proposed use would appear to have a positive impact on the area by brining additional housing on vacant land within a residential area. 2. The proposed development is within the density requirements as set forth in the Zoning Ordinance for this particular zoning district. 3. The proposed use would not appear to have a negative impact on traffic and pedestrian conditions in the area. The completion of a traffic study will be required in the future for the connection to Hwy 218 when that area is final platted. And subject to the following conditions: 1. That the final site plan meets all applicable city codes, regulations, etc. Including, but not limited to parking, traffic plan, landscaping, screening, drainage, etc. Kalsem's 2"d Addition Page 4 of Page 1 1 1 of 170 City of Waterloo Planning, Programming and Zoning Commission March 7, 2017 ,.i '''�Ts '7X91:7 ■ ■ ,'7N7 U:7I.7N • ■ ,. .Mir I 11111 .rte ��MEM _ -- -- r v1.:•�. _ 1I• 4$ 3- '4 C -1.0-Z -2 101 A-1 E. SHAULIS RD A-1 R-2,C-Z- Silver Lake NEEB X111;R 2 AIM, lm •NNE= m-'- EAmm Nom --=- m8mm' --.•-- — m Nom gni Silver .1■■1.i R=4,R-P 1►�. monammea 111 1111111 i tiI E. ORANGE RD. ,■ •••• • ••• •• MN KELL East of 3308 Bay Berry Drive Site Plan Amendment Roger Kalsem Page 112of170 City of Waterloo Planning, Programming and Zoning Commission March 7, 2017 East of 3308 Bay Berry Drive Site Plan Amendment Roger Kalsem Page 113 of 170 N. \ E Al,. /,+r.1� ■, I,r— �ti�/ 350 175 0 350 %r'OQ %° IFeet 11 13 PARCEL 'A" PLAT OF SURVEY 340 MISC. 485 DATED 10/03/2000 AZALEA DRIVE TO BE VACATED 2 8812-18-103-006 BRIAN L. ORTMAN SHERICE HETRICK ORTMAN -73 , , , , , BLUE BONNET DRIVE "TIMOTHY RIDGE SECOND ADDITION" BAY BERRY DRIVE 2W 33\ 1 8812-18-103-005 ROGER G. & MARY J. GA T / N 4 8 THISTLEDOWN DRIVE 8812-18-103-004 TODD W. &KELLY J. KIEFFER 2 3c3 58 yC50 C5 R- \-P" ZONING 8812-18-126-030 14 JEFFREY L & PATRICIA SWARTZENDRUBER 15 8:12-18-126-034 JAMES & ELSIE AIC LMEL TRUST N 00°15' 5' E 71.3' ,B»1Ntx93,, 8812-18-126-026 JEFFREY L & PATRICIA SWARTZENDRUBER N3 1 ,C5E i/ 26, . \/ / 4.4C43/ 7/// ��O/ 64 STOF DRAII 7 2 j/ C22_ 32 31 / 4 7 2 U/ /'/ 65 RP 4' WIDE P.C.C. SIDEWALK 10' UTILITY EASEMENT TYPICAL ROAD 0 (TYPICAL, UNLESS NOTED OTHERWISE) 20' BLDG. SETBACK 83C Kenyon loam, 5 to 9 percent slopes 83C2 Kenyon loam, 5 to 9 percent slopes, eroded 178B Waukee loam, 2 to 5 percent slopes 184 Klinger silty clay loam, 1 to 4 percent slopes 391B Clyde -Floyd complex, 1 to 4 percent slopes 485 Spillville loam, 0 to 2 percent slopes, occasionally flooded 911B Colo -Ely complex, 0 to 5 percent slopes 4041 B Sparta -Urban land complex, 2 to 5 percent slopes Totals for Area of Interest Request by Roger Kalsem for site plan amendment to the "R -3,R -P" Planned Multiple Residence District to allow development of 9 twin -homes and 88 single-family dwellings generally located to the east of 3308 Bay Berry Drive Looking northeast from Marigold Drive and US Highway 218. Looking east from Texas Street with US Highway 218 to the west. Looking west from the proposed site toward existing development along Thistledown Drive Looking north from Thistledown Drive. Page 116 of 170 APPLICATION SITE PLAN AMENDMENT TO A "R -P", "M -P", "C -P", "B -P", "S-1" OR "C -Z" DISTRICT CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION, WATERLOO, IOWA 319.291.4366 New or Overall Amendment ✓ Individual Building Minor change (check one) (Minor Change must be approved by staff) 1. APPLICATION INFORMATION: a. Applicant's name (please print): Address: / y I /5,-,47_ h /- Phone: Fax: City: /1 /et, > /<- State: Zip: 74- b. Pb. Status of applicant: (a) Owner) Other (CHECK ONE): If other explain: / .e c. Property owner's name if different than above (please print): Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of site plan to be amended: 71- b. Legaldescriptioh of pfoperty or portion to be amended: 'fr./4 e. Dimensions of proposed site plan amendment: ' ' //e --1-- d. Area of proposed site plan amendment: S'/. Gi, "`/— Ae. I';'15 e. Current zoning: 4. 3 42..-P f. Reason(s) for site plan amendment and proposed use(s) of property: /'r,�ih.C/ ". 1. /, I— g. Conditions (if any) agreed to (does not affect existing conditions unless specified): ,v4.2 h. Other pertinent information (use reverse side if necessary): /li/, Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). The filing fee of $200 (for new or overall amendment), $100 (for individual Building), or $0 (for minor change) (payable to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning . Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. / 9L /7-//1/7 Sign lure of Applicant Date Signature of Owner i'f?%1`if7lA/ G�J �r J1�<7%/ cv��fz6 Daic Page 117of170 CITY OF WATERLOO Council Communication Resolution approving cancellation of assessment for 312 Glendale Street, Certificate 565, in the amount of $587.20, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. City Council Meeting: 3/13/2017 Prepared: 3/8/2017 REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 3/8/2017 - 1:09 PM ATTACHMENTS: Description Type D Request to cancel assessment Backup Material Resolution approving cancellation of assessment for 312 Glendale Street, SUBJECT: Certificate 565, in the amount of $587.20, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by: Submitted By: Kelley Felchle, City Clerk Page 118 of 170 Nancy Higby From: MARY RATKOVICH Sent: Wednesday, February 15, 2017 5:22 PM To: Nancy Higby Subject: Assessment for 312 Glendale Follow Up Flag: Follow up Flag Status: Flagged Hi Nancy, Sorry to ask but could you start the process of backing out the assessment for 312 Glendale for Harold Harrington, certificate #565? When you e-mailed me on December 2"d and asked if any payments had come in for several addresses that were being assessed, my response was no that there was no activity on these addresses and to go ahead with the tax assessment process. That was true at that time. After assessment takes place and before filing the assessments folders for good and get them off my desk I always go back and double check just in case a payment did slip through the cracks. I found that a payment did come in on December 14th for 312 Glendale which paid the assessment amount in full. I hate that when things cross like that but at least we got our money! If you need anything else from me, please let me know. Mary -Office Manager Waterloo Water Works 319-232-6280 ext 3903 1 Page 119 of 170 TRAVEL REQUEST CITY OF WATERLOO FINANCE bEPT. LINE ITEM USED FY O// BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY y'Oc) / 34'ly %6, Dl) /) /35 77' -74/77 J F-/1 Co• - Department NAME(S) AND POSITION(S): Bob Osgood, Chief Plumbing Inspector DATE: 3/7/2017 NAME OF CLASS / MEETING: IAPMO (IA Plumbing & Mechanical Officials) Spring 2017 8 hrs Mechanical Continuing Education DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO DEPARTURE DATE: 3/31/2017 RETURN DATE: 3/31/2017 DATE(S) OF MEETING: 3/31/2017 PURPOSE OF TRAVEL/TRAINING CEU WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 135.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 135.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 135.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUNIC`URPOSE AND IS NECESSARY ANP BENEFICIA TO HE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR .313/i DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1150 1512 FY _2017 BUDGETED 11 TRI-WPDF EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST `-/f0Z)/.) DATE <74g 3/ Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Up to (12) Waterloo Police Officers DATE March 2nd, 2017 NAME OF CLASS / MEETING: 2017 Inclusion and dedication of P.O. Adam Liddle at the National Law Enforcement Officers Memorial DESTINATION Washington DC DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 12, 2017 Return Date: May 15th, 2017 DATE(S) OF MEETING: May 12-15, 2015 PURPOSE OF TRAVEL: Chief Dan Trelka is requesting authorization to send (12) twelve police officers to Washington DC on May 12 -15TH, 2017. Officers will be attending the inclusion of WPD Police Officer Adam Dean Liddle (EOW10-29-15) to the National Law Enforcement Officers Memorial. His name will formally will be dedicated on May 13th, 2017 at the 29th Annual Candlelight Vigil during National Police Week. A City Vehicle will be needed for this travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: BUDGET LINE ITEM: Met $2500.00 LODGING 500.00 transportation x GRANT REIMBURSABLE $.00 MEALS 250.00 Tolls YES NO $.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION $750.00 MILEAGE/FUEL .00 Baggage fee YES NO TOTAL FOR ALL: $ 4000.00 TOTAL: $ 333.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT LINE ITEM USED FY _2017_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE . STAFF ONLY 010-11-1160-1512- 11TRI-TRIF 2/? 3 -K--/ 7 NAME(S) AND POSITION(S): WPD Sgt. Gehrke, Inv. Berry, Inv. Girsch CFPD Gerzema DATE March 1st, 2017 NAME OF CLASS / MEETING: 2017 Iowa Narcotic Officers Association Conference (INOA) DESTINATION West Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 28th, 2017 Return Date: March 30th, 2017 DATE(S) OF MEETING: March 28th -30th, 2017 PURPOSE OF TRAVEL: Lt. Jason Feaker is requesting authorization to send Sgt. Gehrke, Investigators Berry, M. Girsch and CFPD Inv. Gerzema to the 2017 INOA Conference in West Des Moines, Iowa on March 281h-30th2017. The conference will cover numerous topics related to Narcotics enforcement that will assist the Investigators with their job. All of the listed Investigators are assigned to the Tri -County Drug Task Force. The Tri -County Drug Task Force Board has approved to send each of the Investigators to the conference and pay for it. There will be no cost to the City. City vehicles will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1000.00 LODGING .00 $328.00 MEALS .00 $800.00 REGISTRATION .00 $50.00 MILEAGE/FUEL .00 TOTAL FOR ALL: $ 2178.00 Rental car Parking AIRFARE Baggage fee BUDGET LINE ITEM: YES YES NO TOTAL: $ 544.50 x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR J/ DATE CITY OF WATERLOO Council Communication Bonds City Council Meeting: 3/13/2017 Prepared: REVIEWERS: Department Reviewer Action Date Engineering Higby, Nancy Approved 3/8/2017 - 3:55 PM ATTACHMENTS: Description Type D Department Requests Backup Material SUBJECT: Bonds Page 120 of 170 CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 March 9, 2017 Mayor Quentin Hart and City Council Members City FIall Waterloo, IA 50703 Dear Mayor Hart and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on March 9, 2017. Of the 1 bond submitted, / was approved and was rejected, as shown on the attached list. Very truly yours, Davi i R. Zellhoefer Waterloo City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiova.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 121 of 170 BONDS FOR COUNCIL APPROVAL MARCH 13, 2017 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 63108694 AL GORDON PLUMBING AND HEATING WATERLOO, IA (Expires 4/30/2017) Page 122 of 170 RIGHT OF WAY CONSTRUCTION BOND No. 63108699 Applicant's Telephone Number: (319) 233-3991. KNOW ALL MEN BY THESE PRESENTS: That (I), (We), Al Gordon Plumbing and Heating of 3855 W Airline Hwy Street Waterloo, IA 50703 City State as Principal, and WESTERN SURETY COMPANY of P.O. Box 5077, Sioux Falls, SD 57117-5077 as Surety, are held and firmly bound unto the City of Waterloo, Black Hawk County, Iowa, in the penal sum of FIFTEEN THOUSAND DOLLARS ($15,000.00) lawful money of the United States of America, to the payment of which sum, well and truly to be made, the Principal herein firmly binds (himself) (herself) (themselves) their heirs, executors and administrators, and the said Surety binds themselves, their successors, assigns, executors and administrators, jointly and severally, firmly by these presents. THE CONDITIONS OF THE ABOVE OBLIGATION ARE SUCH that, by the provisions of the Ordinances of the City of Waterloo, Iowa, a Surety Bond in the sum of Fifteen Thousand Dollars ($15,000.00) must be filed with the City Clerk/Auditor of the City of Waterloo, Iowa, before one may engage in construction, reconstruction or excavation in the public right of way in said City. NOW, THEREFORE, if the above bounden Al Gordon Plumbing and Heating Waterloo, Iowa will faithfully perform any and all duties and abide by any and all regulations required by said Ordinances regulating the construction, reconstruction and excavation projects within said City; and if (he), (she), (they) will promptly pay to said City any and all sums and amounts due or that may become due or owing by reason of or under said Ordinances; and if (he), (she), (they) will pay all fines imposed upon (him), (her), (them), or a violation of said Ordinances occurring during the life of this bond; and if (he), (she), (they) will indemnify and keep the City harmless from all liability for any accident and/or damages arising from (his), (her), (their) doing, protecting or completing the work, then this obligation to be null and void, otherwise to remain in full force and effect. March Oth The effective date of this Bond istlayd, 2017 , through April 30, 2Q17 Witness our hands this 8th day of March , 2017 PLEASE MAIL TO: City of Waterloo, Iowa Engineering Department 715 Mulberry Street Waterloo, IA 50703 Al Gordon Plumbing and Heating PRINCIPAL Printed Name:- ,t c„,,/coo J SURETY By: WES RN SURETY COMPANY Attorney-in-fact / Paul T. Bruflat, Vice President Updated 1.24.00 PLEASE COMPLETE CHECKLIST ON REVERSE SIDE BEFORE SUBMITTING BOND. Page 123 of 170 Western Surety Company POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That WESTERN SURETY COMPANY, a corporation organized and existing under the laws of the State of South Dakota, and authorized and licensed to do business in the States of Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming, and the United States of America, does hereby make, constitute and appoint Paul T. Bruflat of Sioux Falls State of South Dakota , its regularly elected Vice President as Attorney -in -Fact, with full power and authority hereby conferred upon him to sign, execute, acknowledge and deliver for and on its behalf as Surety and as its act and deed, the following bond: One Right of Way Construction City of Waterloo bond with bond number 63108699 for Al Gordon Plumbing and Heating as Principal in the penalty amount not to exceed: $ 15, 000.00 Western Surety Company further certifies that the following is a true and exact copy of Section 7 of the by-laws of Western Surety Company duly adopted and now in force, to -wit: Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys -in -Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation, The signature of any such officer and the corporate seal may be printed by facsimile. In Witness Whereof, the said WESTERN SURETY COMPANY has caused these presents to be executed by its Vice President with the corporate seal affixed this 8th day of March 2017 ATTEST L, Nelson, Assistant Secretary STATE OF SOUTH DAKOTA ss COUNTY OF MINNEHAHA By WESTER URET _COMPANY Paul T :ruflat, Vice President trtrep Air '-s0i>�d5$z4A.0\ On this 8th day of March 2017 , before me, a Notary Public, personally appeared Paul T. Bruflat and L. Nelson who, being by me duly sworn, acknowledged that they signed the above Power of Attorney as Vice President and Assistant Secretary, respectively, of the said WESTERN SURETY COMPANY, and acknowledged said instrument to be the voluntary act and deed of said Corporation. .r J. MOHR s s NOTARY PUBLIC i ( 1 7r21 Notary Public My Commission Expires June 23, 2021 To validate bond authenticity, go to www.cnasurety.com > Owner/Obligee Services > Validate Bond Coverage. Page 122rpf 170 Form F1975-1-2016 CITY OF WATERLOO Council Communication FY 2017 Site Grading for Northeast Industrial Park, Contract No. 926. City Council Meeting: 3/13/2017 Prepared: 3/8/2017 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 3/8/2017 - 10:47 AM Clerk Office Even, LeAnn Approved 3/8/2017 - 1:53 PM ATTACHMENTS: Description Type D Bid Tab Backup Material SUBJECT: Submitted by: Source of Funds: Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Jeff Bales, Associate Engineer TIF Funds Page 125 of 170 FY17 SITE GRADING FOR NORTHEAST INDUSTRIAL PARK PROJECT CONTRACT NO. 926 Bid Opening: March 9, 2017 Bid Security Required BIDDER SEBID CURITY BID AMOUNT Engineer's Estimate $893,231.80 Engineer's Estimate $598,443.00 Engineer's Estimate $1,491,674.80 CJ Moyna & Sons Elkader, IA 5% $1,369,362.50 $783,985.60 $2,153,348.10 J.B. Holland Construction Decorah, IA 5% $699,651.52 $474,287.03 $1,173,938.55 Peterson Contractors, Inc. Reinbeck, IA 5% $572,995.90 $393,711.30 $966,707.20 Baker Concrete & Excavating Waverly, IA o 5 /o $589,041.50 $381,048.10 $970,089.60 Vieth Construction Corp. Cedar Falls, IA 5% $757,366.05 $528,258.30 $1,282,624.35 Page 126 of 170 CITY OF WATERLOO Council Communication Resolution approving an Encroachment Agreement with BW Gas & Convenience Real Estate, LLC to replace a 10 ft x 4 ft sign cabinet on an existing 20 ft pole that encroaches 5.14 ft into the public right-of-way, located at 1976 Franklin Street. City Council Meeting: 3/13/2017 Prepared: 3/6/2017 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Even, LeAnn ATTACHMENTS: Description D Encroachment Agreement Documentation SUBJECT: Submitted by: Recommended Action: Summary Statement: Action Approved Approved Type Cover Memo Date 3/8/2017 - 10:42 AM 3/8/2017 - 2:01 PM Resolution approving an Encroachment Agreement with BW Gas & Convenience Real Estate, LLC to replace a 10 ft x 4 ft sign cabinet on an existing 20 ft pole that encroaches 5.14 ft into the public right-of-way, located at 1976 Franklin Street. Submitted By: Noel Anderson, Community Planning and Development Director Approval The applicant intends to replace a 10' X 4' sign cabinet on an existing 20' pole that encroaches 5.14 feet into the public right-of-way, located at the corner of Franklin Street and Nevada Street. The 20' pole sign has been at its present location for many years and it is unknown when the current pole sign was installed. The Waterloo Zoning Ordinance Chapter 26 "Outdoor Advertising Signs and Billboards" prohibits pole signs from being placed in the public right-of-way. Approval of the encroachment agreement will allow for the 10' X 4' sign cabinet to be replaced and for the 20' pole sign to remain at its present location. One of the conditions of the encroachment agreement is the applicant will be responsible for replacing such sign in the event the City of Waterloo requires access to the public right-of-way. On February 7, 2016 the Planning and Zoning Commission recommended approval of the encroachment agreement with condition that there be a signed and executed encroachment agreement. Therefore, staff recommends that the request for an encroachment agreement at 1976 Franklin Street, located at the corner of Franklin and Nevada Streets be approved for the following reasons: 1. The request would not appear to have a negative impact on the Page 127 of 170 Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: surrounding area. The sign has been at its present location for many years. 2. The approval of the encroachment agreement shall have minimal to no impacts on City utilities due to the fact that they are located underneath Franklin and Nevada Streets. N/A N/A Infrastructure/right-of-way encroachment The applicant would have to move the sign to outside the easement at considerable expense. N/A Lots 13 and 14 in Block 4, in Cowin's Second Addition to Waterloo, Iowa, except the South 44 feet thereof and in Roadway and also except that part thereof conveyed to the State of Iowa by Warranty Deed recorded in Town Lot Record 372 at Page 17 of the records of Black Hawk County, Iowa. Page 128 of 170 REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: February 7, 2017 Request for an Encroachment Agreement to replace a 10' X 4' sign cabinet for a 20' pole sign that extends approximately 8 feet into the public right-of-way, located at the corner of Franklin Street and Nevada Street, at 1976 Franklin Street. BW Gas & Convenience Real Estate, LLC, 138 Conant Street, Beverly, MA, 01915 The applicant is requesting the approval of an Encroachment Agreement to replace a 10' X 4' sign cabinet for a 20' pole sign that extends approximately 8 feet into the public right-of-yay, located at the corner of Franklin Street and Nevada Street. Yes Way recently took over a former Kum & Go Gas Station located at 1976 Franklin Street. The request is not anticipated to negatively impact the surrounding neighborhood or land use. A gas station/convenience store has been located at 1976 Franklin Street since 1978. It is unknown when the current 20' pole sign was installed in the public right-of- way. The request will not have a negative impact upon pedestrian or traffic conditions in the area. This request will have no impact on trails or recreational opportunities within the immediate vicinity. The Gas Station Convenience Store at 1976 Franklin Street is zoned "C-2" Commercial District, and has been zoned as such since October 20, 1975. Surrounding land uses and their zoning are as follows: North — "C-2" Commercial District. South — "R-2" One and Two Family Residence District. East — "C-2, CZ" Conditional Zoning, Commercial District. West — "C-2" Commercial District. The adjacent surrounding area is mostly comprised of commercial buildings and one and two family homes. No buffers or additional screening is needed with this request. The proposed project would have no impacts to local drainage. The Yes Way at 1976 Franklin Street is not located in a special flood hazard area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 19013C and Panel Number 0302F, dated July 18, 2011. Encroachment Agreement— 1976 Franklin Street Pgd& 12U of 170 PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: February 7, 2017 There are no nearby schools or parks within the immediate vicinity of the request. There is a 12" sewer main and 10" water main under Franklin Street. There is also a 30" sewer main, 10" water main, and 48" storm sewer line under Nevada Street, but they are not located in the immediate vicinity of the pole sign. The Future Land Use Map designates the majority of this area as Commercial. Land to the north, east, and west is designated commercial. Land to the south is designated as Residential. This project is in conformance with the future land use map and the comprehensive plan. The applicant intends to replace a 10' X 4' sign cabinet for a 20' pole sign that extends approximately 8 feet into the public right-of- way, located at the corner of Franklin Street and Nevada Street. The 20' pole sign has been at its present location for many years and it is unknown when the current pole sign was installed. The Waterloo Zoning Ordinance Chapter 26 "Outdoor Advertising Signs and Billboards" prohibits pole signs from being placed in the public right-of-way. Approval of the encroachment agreement will allow for the 10' X 4' sign cabinet to be replaced and for the 20' pole sign to remain at its present location. One of the conditions of the encroachment agreement is the applicant will be responsible for replacing such sign in the event the City of Waterloo requires access to the public right-of-way. An encroachment agreement would need to be signed and executed in order for the applicant to replace a 10' X 4' sign cabinet for a 20' pole sign that is located in the public right-of-way. There is no platting required for this request. Therefore, staff recommends that the request for an encroachment agreement at 1976 Franklin Street, located at the corner of Franklin and Nevada Streets be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. The sign has been at its present location for many years. 2. The approval of the encroachment agreement shall have minimal to no impacts on City utilities due to the fact that they are located underneath Franklin and Nevada Streets. And subject to the following condition(s): 1. A signed and executed Encroachment Agreement with the owner indicating the 20' pole sign may have to be removed and replaced at the owner's expense in the event the City needs access to the public right-of-way. Encroachment Agreement— 1976 Franklin Street Pgd& i313 of 170 City of Waterloo Planning, Programming and Zoning Commission February 7, 2017 Franklin Street and Nevada Street Enroachment Agreement for Sign B W Gas and Convenience Real Estate, LLC Page 132 of 170 City of Waterloo Planning, Programming and Zoning Commission February 7, 2017 MULBERRY ST 1976 Franklin Street Encroachment Agreement on City Right-of-Way B W Gas and Convenience Stores Page 133 of 170 Al,� l x-41:, ii4Tm o 0.00s3.01 0.02 0.03 0.047tP Miles � a �o r�oo Prepared by: Aric Schroeder, 715 Mulberry Street, Waterloo, Iowa 50703 (3I9) 291-4366 ENCROACHMENT AGREEMENT THIS ENCROACHMENT AGREEMENT is entered into by and between 13W Gas & Convenience Real Estate, LLC, hereinafter "Yesway", and the City of Waterloo, Iowa, hereinafter "City" this day of , 2017. WHEREAS, Yesway is the owner of real estate commonly known as 1976 Franklin Street, Waterloo, Iowa 50703 and legally described as hereinafter "Yesway Property"; and WHEREAS, Yesway has an existing pole sign and is proposing to replace a 10'X 4' sign cabinet on an existing 20' pole, hereinafter "Pole Sign" that encroaches 5.14 feet into City of Waterloo right of way, hereinafter "Right -of -Way"; and WHEREAS, Yesway is requesting to allow said Pole Sign within a portion of said Right -of -Way as shown on the attached Exhibit "A" hereinafter "Encroachment Area"; and WHEREAS, the City is willing to allow said Pale Sign to encroach into said Encroachment Area as shown on attached Exhibit "A", subject to the following agreement regarding each party's rights. I. Yesway hereby recognizes and reaffirms, said Right of Way. 2. The City grants Yesway the right to place and maintain said Pole Sign in said Right - of -Way as shown on attached Exhibit "A", subject to the rights of the City and/or any agency to which the City has granted a utility franchise or Right -of -Way License Agreement to and for access over, under and upon said Right -of -Way, expressly recognizing and acknowledging that any damage that occurs to said Pole Sign will be the sole risk and expense of Yesway including moving or replacement expenses. In the event that the City and/or any agency to which the City has granted a utility franchise or Right -of -Way License Agreement needs said Pole Sign to be temporarily moved for access to said Right -of -Way, Yesway shall move said Pole Sign if present and able, otherwise the City of Waterloo and/or any agency to which the City has granted a utility franchise or Right -of -Way License Agreement shall be authorized to move said Pole Sign and assess any costs for removal against Yesway. 3. The term of this agreement shall be for so long as said Pole Sign is maintained by Yesway, and said Pole Sign continues to exist, and that this agreement shall automatically terminate if said Pole Sign is removed (other than for temporary removal during replacement or repair). It is understood and agreed that this Agreement is appurtenant to the real estate and runs with the land. It is further understood and agreed that this agreement may be terminated by the City of Waterloo upon 60 days notice and order to permanently remove to Yesway and that Yesway agree to remove said Pole Sign prior to the end of the 60 days notice and termination of this agreement. If Yesway fail to remove said Pole Sign upon termination of this agreement Yesway authorize the City of Waterloo to remove said Pole Sign and assess costs to Yesway, or against Yesway Property. 4. Yesway shall protect, defend, indemnify, and hold harmless the City and its successors and assigns and their officers, elected officials, employees, and agents, and any agency to which the City has granted a utility franchise or Right -of -Way Page 134 of 170 License Agreement from any claim, damages, liability and expenses (including, but not limited to, reasonable attorney's fees and costs of litigation) of any type or nature whatsoever arising out of the use, maintenance, or removal of said Encroachment, including any damage to said Right -of -Way or said Encroachment. This covenant shall survive the termination of this Agreement. 5. This is the entire agreement between the parties with respect to subject matter hereof. It may be amended only in a written instrument signed by the parties. This agreement is binding upon the parties and their respective transferees, successors, heirs and assigns. Time is of the essence in observing the terms of this agreement. In WITNESS WHEREOF, the parties have executed this Encroachment Agreement by their duly authorized offices as of the date first set forth above. BW Gas & Convince & Convenience Real Estate, LLC Dennis Darveau Vice President BW Gas & Convenience Real Estate, LLC Page 135 of 170 Exhibit "A" SIGN LOCATION AS BUILT Lots 13 and 14 in Block 4, in Cowin's Second Addition to Waterloo, Iowa, except the South 44 feet thereof and in Roadway and also except that part thereof conveyed to the State of Iowa by Warranty Deed recorded in Town Lot Record 372 at Page 17 of the records of Black Hawk County, Iowa 60.4B' FRANKLIN STREET 37.50' PART OF LOT 13 1 b sign location PART OF LOT 14 light pole sign encroaches 5.14 feet into public right of way viki Or% Irik WI. NG II. ON & ASSOCIATES, INC. LAND SURVEYORS & CONSULTANTS (402) 331-9333 Omaha, Nebraska www.earrellsurveying.com 128.33' SCALE: 1" = 30' Page 136 of 170 Encroachment Agreement — Pole Sign Corner of Franklin and Nevada BW Gas & convenience Real Estate LLC Yes convenience store at the corner of Franklin Street and Nevada Street Yes sign that sits in city right of way looking southeast along Franklin Street where it turns into Dubuque at Nevada Street Close up of the sign. Looking north at the encroachment area. Page 137 of 170 OL I. 40 881- abed ;ISTING CONDITIONS 10-0" overall cabinet 4.-9.5/8" Cenex cabinet 5-21/4" YesWay cabinet 4-51/2" v.e. 4-111!4 v.o. i^L SCALE:1/4'=1' :OPE OF WORKS: ..-12" LED DIGITS remove existing Kum & Go MID and pricer cabinet; repine Kith new YesWay/ Cenex MID and LED pricer cabinet Pole o be painted SW Haze Gray (SW 7257) or Diamond Vogel 00-167,to match new cabinet. ITES: Site plan or full site survey necessary to confirm. code allowance. » A full survey and engineering of the existing pole and foundation must be completed to establish wind -load limits and structural integrity; resultsof this survey will determine final cabinet size. PROPOSED SIGNAGE Page 2of 2 BEM MEMO BLAIR COMPANIES ARCHITECTURAL IMAGING SIGNS • FIXTURES - 1.16HTING address: 5107 Kissel! Avenue Altoona PA 16601 telephone: 814949.8287 fax 814.944.8293 web: biaircompanies.com project information client YESWAY address: 1976 Franldin 51. Waterloo. IA store #: m number. 65080 date: 07/13/16 rendered: RD file name: YES 65080_16 category: revisions a. 07.19.16; R0: Revised as per PM notes. b. 07.22.16; RR: Revised as per PM notes. c. 08.17.16: Revised MID design. d. e. These drawings are not for construction: The information contained herein is intended to express design intent only. This original design isthe sole property of the Blair Companies, it cannot be reproduced, copied or exhibited, in whole or parcwithout first obtaining written consent from the Blair Companies. City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ❑ Offer to Vacate and Purchase City Right -of -Way ® Request to Vacate Easement, Vacate Sidewalk, q ❑ Sale of City -Owned Property Encroachment Agreeme Applicant: BW Gas & Convenience Real Estate, LLC Address: 138 Conant Street, Beverly, MA 01915 Phone No.: General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): Area of sidewalk between property owned by Applicant and corner of Franklin Street and Nevada Street. Legal description of area to be conveyed, vacated, or encroached: Encroachment area shown on the ALTA/NSPS Land Title Survey attached as Exhibit A. 978-720-7500 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation -- Seventy Five Dollar ($75.00) Filing Fee • Encroachment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated — No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): N/A • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: N/A 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional,eonstruction as the reason for the request. Please see attached Exhibit B. Applicant far -.1+ fia Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 139 of 170 LECEND At Ft. NOTES CORRESPONDING TO SCHEDULE 8 ITEMS 0,6 Lrur 2 rm _ Ra•K)r or.rc may.. TOTAL PARKING ZONING INFORMA770N GENERAL NOTES rALS ""sdY. .W DiNM1a!!Pa.. erN✓4Kr�.y.f, ita~yw o- MP,4 v]A, wr, rzu,.w�rev �++r DC � �ffi�,v • AiP Y+.'t cS.".Y?.ah^•erSntNw /CrAV ! trtt rta.nw rexrw SS.7,£`+...wr Nw•.vccv. Z.^u li�tc. ALTA/NSPS LAND 77TLE SURVEY .StAr'rMFM OF F 1 Rf)ACNMFNTS r•RANKLN Fl}T;.:174 VAR/E w f 7*Y las.++u:Frcui.,rr L0CA77ON MAP E. SfS OF BEARING STA ARCA. �surcas c�sarr=rare A - ;;;',n. Page 140 of 170 CITY OF WATERLOO Council Communication Resolution approving Supplemental Agreement No. 1 withAECOM for a net increase of $157,500.00, for the FY 2017 Phase IIIA CIPP Lining Project and FY 2017 Phase IIIB Remedial Actions Design and Bidding Services Project, Contract No. 919. City Council Meeting: 3/13/2017 Prepared: 3/6/2017 REVIEWERS: Department Waste Management Clerk Office Reviewer Hoambrecker, Steven Even, LeAnn ATTACHMENTS: Description D Phase III Supplement Agreement #1 SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Action Approved Approved Type Cover Memo Date 3/8/2017 - 10:28 AM 3/8/2017 - 2:06 PM Resolution approving Supplemental Agreement No. 1 withAECOM for a net increase of $157,500.00, for the FY 2017 Phase IIIA CIPP Lining Project and FY 2017 Phase IIIB Remedial Actions Design and Bidding Services Project, Contract No. 919. Submitted By: Hoambrecker, Steven Waste Management Approve Supplemental Agreement No. 1 withAECOM for a net increase of $157,500.00 for the FY2017 Phase IIIA CIPP Lining and FY2017 Phase IIIB Remedial Actions Design and Bidding Services, Contract No. 919, and authorize Mayor and City Clerk to execute said document. The increase is for construction -related services for the FY2017 Phase IIIA CIPP Lining and FY2017 Phase IIIB Remedial Actions Design and Bidding Services $157,500.00 Page 141 of 170 AECOM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com CITY OF WATERLOO, IOWA FY 2017 PHASE III CIPP LINING SUPPLEMENTAL AGREEMENT NO. 1 PHASE IIIA CIPP LINING CONSTRUCTION -RELATED SERVICES AND PHASE IIIB REMEDIAL ACTIONS DESIGN AND BIDDING WHEREAS, a Professional Services Agreement was entered into between the City of Waterloo, Iowa, (Client), and AECOM Technical Services, Inc. (ATS), of Waterloo, Iowa, dated May 2, 2016, for coordinating with the City to gather remaining existing sanitary sewer condition information in Service Areas 15 and 16 and moving onto Service Area 19 for the design of Cured -in -Place Pipe (CIPP) lining and manhole rehabilitations. WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 1 for construction -related services for the FY 2017 Phase IIIA CIPP Lining and FY 2017 Phase IIIB Remedial Actions Design and Bidding Services. NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows: I. PROJECT DESCRIPTION This project consists of construction -related services for the FY 2017 Phase IIIA CIPP Lining and FY 2017 Phase IIIB Remedial Actions Design and Bidding Services. II. SCOPE OF SERVICES The Scope of Services will encompass and include services, materials, equipment, personnel and supplies necessary to provide construction -related services for Phase IIIA CIPP lining and design services for Phase IIIB. Phase IIIA CIPP Lining - Construction -Related Services The Scope of Services for Phase IIIA is defined by the following tasks: Task 1. Conduct a preconstruction conference attended by representatives of the Contractor, Client, Consultant and affected utilities. Task 2. Review shop drawings and other submittals as required of the Contractor by the contract documents for conformance with the design concept of the project and compliance with the information given in the contract documents. Task 3. Answer design interpretation questions from the Client, Contractor, review staff and appropriate agencies. Task 4. Prepare applications for payment based on information provided by field review staff and Contractor and forward to the Client for execution with recommendation for approval and payment. Page 142 of 170 AECOM Task 5. Perform construction site visits by design personnel at appropriate stages of construction to review the quality of the work and to determine whether the work conforms to the contract documents. Task 6. Prepare and assist the Client and Contractor in processing contract change orders. Task 7. Provide periodic field observation during construction to review the work of the Contractor to determine if the work is proceeding in general accordance with the contract documents and that completed work appears to conform to the contract documents. Staffing requirements may be adjusted during the project in relation to the level of construction activity. Task 8. Report to the Client any work believed to be unsatisfactory, faulty or defective or does not conform to the contract documents, and advise the Client of any work that should be corrected or rejected. Task 9. Consider and evaluate Contractor's suggestions for modifications and report them with recommendations to the Client. Task 10. Participate in a review of the project with the Client and review staff near project completion and prepare a list of items to be completed or corrected. Task 11. Participate in a field observation of the completed project with the Client and review staff before a final application for payment is processed for the Contractor. Task 12. Maintain files for correspondence, reports of the job conferences, shop drawings and sample submissions, reproductions of original contract documents including addenda, change orders, field modifications, additional drawings issued subsequent to the execution of the contract, Engineer clarifications and interpretations of the contract documents, progress reports and other project -related documents. Task 13. Provide the Client with a copy of revised drawings of the construction plans (record drawings) for the project based on the construction observation records of the field review staff and the Contractor showing those changes made during construction considered significant. Task 14. Prepare and assist the Client with the final close-out documentation received from the Contractor. Phase IIIB Remedial Action Design The Scope of Services for Phase IIIB is defined by the following tasks: Task 15 - Prosect Management. Coordinate project activities and liaise between the Client, ATS and regulatory agencies. Task 16 - Design and Plan Preparation. ATS and the City will use the current remedial action tabulation information compiled during the investigation and construction of Phase I, Phase II and Phase IIIA CIPP lining projects. This task will identify the segments to be included in the design of Phase IIIB. The design will include a location map, pipe depth, size and length, and excavation area restoration. ATS will produce plans, specifications and a construction cost estimate for review by City staff and consideration by the City Council. Task 17 - Preparation and Distribution of Contract Documents. ATS will use QuestCDN to advertise and post the construction documents for bidding. ATS will send the advertisement for Page 143 of 170 AECOM bids to the contractors that have previously acquired plans for Phase I and II. Five sets of paper copies of the contract documents will be prepared for WPCF staff. Task 18 - Respond to Bidders' Questions. ATS will answer contractor questions and administer the bidding process. Task 19 - IDNR Permit Submission. ATS will prepare and submit the IDNR sanitary sewer permitting documents according to the Iowa Administrative Code and SRF rules for the project on the behalf of the City. ATS will respond to IDNR with any edits or requests for further information. Task 20 - Attend Bid Opening. ATS will attend the bid opening, tabulate the results and make a recommendation to award the contract. Task 21 - SRF Coordination. ATS will assist the City with the State Revolving Fund process being used as a funding source for this project. The scope of construction -related services for the Phase IIIB Remedial Actions Design will be completed at the time the services are needed and defined under a future amendment to the agreement. III. Compensation Compensation for the above services will be on an hourly basis in accordance with Part VI of the original agreement. Total compensation is an estimated fee which shall not exceed One Hundred Fifty -Seven Thousand Five Hundred Dollars ($157,500.00) and is to be segregated from the fee in the original agreement. IV. In all other respects, the obligations of the Client and ATS shall remain as specified in the Professional Services Agreement dated May 2, 2016. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 as of the dates shown below: AECOM TECHNICAL SERVICES, INC. By Date March 3, 2017 Douglas W. Schindel, P.E. Associate Vice President APPROVED FOR CLIENT: By: Date Quentin Hart Mayor O:WdministrationWGREE\SUPPLE\SA1 Wat FY17 Ph III CIPP Lining.doc Page 144 of 170 CITY OF WATERLOO Council Communication Resolution awarding contract to R & D Lawn Care, LLC of Waterloo, Iowa, in conjunction with the 2017 Complaint Mowing with Complaint Snow Removals, OptionA $25.00 per occurrence, Option B $23.33 per occurrence, Option C $30.00 per man hour, Option D $45.00 per acre, Option E $25.00 per man hour, and approving the bonds and certificate of insurance. City Council Meeting: 3/13/2017 Prepared: 3/7/2017 REVIEWERS: Department Code Enforcement Clerk Office ATTACHMENTS: Description D Contract Award D Bid Tab SUBJECT: Submitted by: Recommended Action: Background Information: Reviewer Even, LeAnn Even, LeAnn Action Approved Approved Type Cover Memo Cover Memo Date 3/8/2017 - 2:21 PM 3/8/2017 - 2:21 PM Resolution awarding contract to R & D Lawn Care, LLC of Waterloo, Iowa, in conjunction with the 2017 Complaint Mowing with Complaint Snow Removals, Option A $25.00 per occurrence, Option B $23.33 per occurrence, Option C $30.00 per man hour, Option D $45.00 per acre, Option E $25.00 per man hour, and approving the bonds and certificate of insurance. Submitted By: David R. Zellhoefer, Department Head for Code Enforcement Approve recommendation of award of contract to R & D Lawn Care, LLC of Waterloo, Iowa for the 2017 Complaint Mowing with Complaint Snow Removal Contract. R & D Lawn Care, LLC bid the lowest. Page 145 of 170 C1TY OF WATERLOO, IOWA CODE ENFORCEMENT DEPARTMENT CONTRACT for 2017 COMPLAINT MOWING WITi-1 COMPLAIN 1` SNOW REMOVAL This Contract for Complaint snowing and Snow removal (the `Contr{,c1"; is made and entered into on 2017, by and between the City of Waterloo, lova (the "City"), and (the "Contractor"). 1. The Contractor shall furnish all surfer is ion, technical personnel, labor, materials, supplies and equipment to perltrm all work required for the Contract work as described in the Specifications. 2. The Contract Documents shall consist of the following: a. This Contract b. Request for Proposals c. Notice of Hearing d. Instruction to Bidders c. Signed copy of Bid f Cieneral Conditions g. Spec ifications These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to this Contract or set forth in full herein. In the event of any conflict or ambiguity among the Contract Documents, the document in tIi order set forth above that first addresses the issue or provision in question shall be govern. 3. The Contractor afsrees ixnnrnence the work within twenty-four (24) hours after the City issues a "Notice to Proceed" and to complete the w': r : n i1 hin the given time frame. Time is of the essence in the performance of duties under this Contract_ i'he Contractor also agrees to the following: a) The Contractor will remove all litter, garbage, or junk on vacant lots andior vacant properties that would be cause the Contractor not to be able to fulfill the obligation of weed/ss or snow removal at their own cost_ b) Contractors will abide by ordinance sections a. 7-1-2B(1) Contractors will not be permitted to transfer snow onto or across any city street or alley_ In the event snow is transferred into the street, it shall be removed by the Contractor. b. 7-1-2F Contractors will not be permitted to blow weeds/grass onto or across any street or alley. In the event weeds/grass is transferred into the street it shall be removed by the Contractor c) Contractors shall bag all weeds/grass taller than 12" in residential areas and dispose of the rubbish properly. Disposal can be done at the City of Waterloo Yard Waste Site located at 2749 independence Ave., Waterloo, Iowa. d) Contractors are not to mow or trim any flowers or gardens unless specified by the Code Enforcement Department. Complaint Mowing & Complaint Snt}w RcmovaE Contract— Pa 0 Page 146 of 170 e) Contractors will trim around all trees, telephone poles, fences, structures, curbs and on the backside of alleys. f) Contractors must have a camera that will time stamp and date photos. Photos must be taken of the property before work begins and when the work is finished. g) Contractors will be provided %vith a yardstick that must be used le measure t}ie length 1Tf-ihe j -ass in each set of photos taken while at a property. h) The City of Waterloo will not be obligated to pay the full amount for referral work when all necessary photos required by the Contractor have not been turned into our office. i) in the event the Code Enforcement Department finds that the Contractor did not fulfill its obligation, the Contractor will be rewired to go back to the property at no additional cost to the city or owner of the property_ j) During snow removal the sidewalks will be cleared the width of the sidewalk and to the concrete unless ice prevents such removal_ In the event the ice is unable to be removed the Contractor will be required to lay down sand, salt, or a mixture of both, k) Charges for sand, salt or both will. be determined by following: The owner shall be charged $15 for any amount of salt that needs to be used to assist in the removal of ice from the sidewalk per residence. ffthe property is located on a corner lot the owner of the property shall be charged $30 for any amount of salt that needs to be used to assist in the removal of ice: from the sidewalk provided that ice removal is needed on both sidewalks. I) Contractor shall remove all involuntary vines, brush, or trees along any fent: and the portion of property to the alley when referral is given by the Code Enforcement Department. m) The owncr :hal I be charged one amount of 15 minutes travel time in addition to all other fees applied per referral_ n) Properties found in compliance upon arrival of contractor, will not result in additional charges to the City of Waterloo from the Contractor_ o) Unless prior approval has been given, the City of Waterloo will only be obligated to pay for the work of two people per referral_ 4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo re Icing to the obstruction of streets and alleys, keeping open passageways for water and traffic, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness_ 5. Except as to any negligence of City; its officials, officers, employees or agents in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnif} C low, its officials, officers, employees and agents, and to hold same harmless, from and against any .,:3!.1J t.'1 .:.zaiills, der::siids., causes of action, losses, casts, or liabilities whatsoever, including but limited to re-asonable ati :: , s' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the work contemplated by this Contract, Contractor shall be responsible for all damage to publ private property. if public or private property is damaged by Contractor and is not vepai ,"i1 is <: ';orsely manner as determined by City, City has the option of having the damage repaired at the Contractor" s - s expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder_ 7. The Contractor shall have no cause of action against the City on account of delays and lrL: i ,: ion of work, but the work is delayed by the City, the Contractor may have extra time for the completion of the job as. was lost by reason of the delay caused by the City.. Complaint Mowing. & Complaint -Snow Removal Conitacr - Pups,. Page 147 of 170 8. The City, at its sole discretion and without waiving any claims, or rights_ may allow for partial payment far the work included on an invoice for which all services' .+tic not been delivered or accepted. the City' may withhold payment for reasons including, bin not limited to, the following: unsatisl-actury job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third -party claims tiled or reasonable evidence that a claim will be filed, or other reasonable cause, 9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor, then City may declare that. Contractor is in default hereunder and may terminate this Contract ley delivery to Contractor of written notice of termination, and/or take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor shall be entitled to only one such notice. and in connection with any subsequent breach then City may terminate this Contract upon seven (7) days- advance written notice_ in the event of termination, the Contractor shall be compensated for all necessary services performed through the termination date, No delay in enforcing the provisions hereof as to any breach or violation shalt impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times, In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 10. In addition to paragraph 9 above, this Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time without cause by delivering to Contractor twenty-one (21) days' advance written notice of termination. 11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of City. 12. Because time is of great importance when completing nefcrral work, the Contractor must notify the City of Waterloo at least two (2) weeks in advance including who will be filling in for them for any planned time off. 11 Any notice under this Contract shall he in writing and shall be delivered in person or by United States registered or certified mail, postage prepaid and addressed: City Contractor City of Waterloo, Iowa 715 Mulberry St. Waterloo, Iowa 50703 Attn: City Cleric Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3) business days following the date of deposit if mailed as stated above. 14. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any _joint venture, partnership, agency, employment, or any other relationship between the parties nor, except its expressly set forth herein, to create any liability for one party with respect to the liabilities or cbii+ rations of the other party or any other person. Contractor is an independent Contractor_ Corrcplaint Mowing & Complaint Snow Removal Contract - I'agg 3 Page 148 of 170 15. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of each. 16. In 1 Fre cv .nl any provision of this Contract is held invalid, illegal_ or unenforceable, whether in '. •]tole or in part, the remaining provisions of this Contract shall not be affected thereby and shalt continue m full force and effect_ If, for any reason, a court finds that any provision of this Contract is invalid_ illegal, or unenforceable as written, but that by limiting such provision it would bccotme valid, legal, and enforceable, that such provision shall be deemed to be written and :hal] be construed and enforced as so limited. 17. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. 'I -his Contract may not be modified or amended except by the mutual written agreement of the parties. 18. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon completion and acceptance of the work, the City agrees to pay the Contractor as set forth on Exhibit "A" attached hereto IN 'WITNESS WHEREOF, the parties have executed this Contract for Complaint Mowing and Snow Removal by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR Mayor City Clerk Name of Contractor By: Title: Complain! Mewing & Complaint Snow Removal Contract - Page 4 Page 149 of 170 FY18 COMPLAINT MOWING AND COMPLAING SNOW REMOVAL CONTRACT Bid Opening: March 2, 2017 Estimate: $50,000 Bid Security Required Bidder Bid Security Bid Amount A: $ 25.00 R&D Lawn Care, LLC B: $ 23.33 Waterloo, IA $1,500 C: $ 30.00 D: $ 45.00 E: $ 25.00 A: $ 33.00 Robert Hauptly Construction B: $ 33.00 Waterloo, IA $1,500 C: $ 33.00 D: $ 40.00 E: $ 33.00 Page 150 of 170 CITY OF WATERLOO Council Communication Motion approving final quantity adjustment for a net decrease of $3,769.95 for the FY 2015 Cunningham School Safe Routes to School Project, Contract No. 851 and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 3/13/2017 Prepared: 3/8/2017 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 3/8/2017 - 10:11 AM Clerk Office Even, LeAnn Approved 3/8/2017 - 1:55 PM ATTACHMENTS: Description Type D Cont 851_Final Qty Summary Cover Memo SUBJECT: Submitted by: Summary Statement: Source of Funds: Motion approving final quantity adjustment for a net decrease of $3,769.95 for the FY 2015 Cunningham School Safe Routes to School Project, Contract No. 851 and authorize the Mayor and City Clerk to execute said document. Submitted By: Wayne Castle, PLS, PE, Associate Engineer This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in a decrease to the total project cost. Safe Routes to School Grant GO Bonds for Sidewalk Repair Page 151 of 170 CITY OF WATERLOO, IOWA FINAL QUANTITY ADJUSTMENT PROJECT: F.Y. 2015 Cunningham School Safe Routes to School Program PCC Sidewalks CONTRACT NO. 851 Date Prepared: fi'-0 , 21, 2617; AMOUNT: $3,769.95 DECREASE TO: MIKE DOLAN CONCRETE AND MASONRY , Contractor You are hereby ordered to perform the following extra work on your contract dated June 15, 2015. A. Description of change to be made or extra work to be done: Adjust original construction quantities to actual construction quantities. B. Reason for ordering change or extra work: As -built quantities varied for some bid items C. Settlement for cost of work to be made as follows: Compensation already made to contractor through bid items. See attached summary. TOTAL DECREASE $3,769.95 BY: MIKE DOLAN CONCRETE AND MASONRY Mayor ATTEST: Date CONTRACTOR City Clerk Final Qty. Adj. BY; 414—(1.49 TITLE: Pre stderct- Date APPROVED: a -GI - 7 Date 3/8)17 City Engineer Date Contract No. 851 S@@@t1fatof 170 F.Y. 2015 Cunningham School Safe Routes To School Program PCC Sidewalks CONTRACT NO. 851 FINAL PERIOD: Due 30 Days from date of acceptance of work Bid Item Bid Item Description Units Original Bid Quantity Final Quantity lQuantity Difference Dolan Unit Price Dolan Unit Price Extended Increase /Decrease 1 Clearing and Grubbing UNIT 120.0 0.0 ;'.-:-120,0.'-:: $ 70,00 $ - $ (8,400.00) 2 Excavation, Class 10, Waste CY 108.9 108.9 30.00 $ 3,267.00 $ - 3 Topsoil, Furnish and Spread CY 328.8 328.8 - ' x:0.0 $ 25.00 $ 8,220.00 $ - 4 Removal of Curb STA 1.350 1.705 `.x`0.355 --: $ 1,200.00 $ 2,046.00 $ 426.00 5 Surfacing, Driveway, Class A Crushed Stone TON 2.0 11.38 --`(9.38:' $ 40.00 $ 455.20 $ 375,20 6 Removal of Sidewalk SY 142.9 145.5 -'x2.6 .`: . $ 18.00 $ 2,619,00 $ 46.80 7 Sidewalk, PC Concrete, 4 in. SY 379.8 353.6 -:;-21.2 $ 45.00 $ 15,912.00 $ (1,179.00) 8 Sidewalk, PC Concrete, 5 in. SY 26.6 31.4 4.8 - $ 54.00 $ 1,695.60 $ 259.20 9 Sidewalk, PC Concrete, 6 in. SY 73,7 72.9 `. `-0.8 $ 58.50 $ 4,264.65 $ (46.80) 10 Detectable Warnings SF 116.0 116.0 0.0 $ 25.00 $ 2,900.00 $ - 11 Curb and Gutter, PC Concrete, 2.0 ft. IF 135.3 170.5 35.2 $ 20.00 $ 3,410.00 $ 704.00 12 Driveway, PC Concrete, 5 in. 5Y 20.7 21.8 54.00 $ 1,177.20 $ 59.40 13 Driveway, PC Concrete, 6 in. 5Y 67.4 76.5 i):' 9,1'x::: $ 58,50 $ 4,475.25 $ 532.35 14 Removal of Paved Driveway SY 88.1 96.4-- 8.3 $ 18.00 $ 1,735.20 $ 149A0 15 Safety Closure EACH 15.0 15.0 `-'0.0:` $ 55.00 $ 825.00 $ - 16 Perforated Square Steel Tube Posts LF 11.0 11.0-_.:'.`. 0.0 $ 11.00 $ 121.00 $ - 17 Type A Signs, Sheet Aluminum SF 15.0 15.0 - -" X0.0 -'' $ 20.00 $ 300.00 $ - 18 Construction Survey L5 1.0 1.0 - 0.0l. $ 2,000.00 5 2,000,00 $ - 19 Traffic Control 1_5 1.0 1.0 . _ .-':;; 0.0 ):..' $ 2,000.00 $ 2,000.00 $ - 20 Mobilization LS 1.0 1.0 0.0 $ 500.00 $ 500.00 $ - 21 Mulching, Wood Cellulose Fiber ACRE 0.1 0.0 -0.1 ! `. $ 10,890.00 $ - $ (1,089.00) 22 Seeding and Fertilizing (Urban) ACRE 0.1 0.1 _ ..�`.�:0.0 i.-. $ 10,890.00 $ 1,089.00 $ - 23 Perimeter and Slope Sediment Control Device, 6 in. dia. LF 40.0 50.0 -'10.0 $ 7.00 $ 350.00 $ 70.00 24 Removal of Perimeter and Slope Sediment Control Device LF 40.0 50.0 1.00 $ 50,00 $ 10.00 8001 Combined Concrete Sidewalk and Retaining Wall CY- 5.75 5.75 `- $ 750.00 $ 4,312.50 $ 4,312.50 $ 63,724.60 $ (3,769:95) TOTAL PAY ESTIMATE #1 $ 56,070.35 PAY ESTIMATE #2 $ 447.45 PAY ESTIMATE #3 $ 4,045.57 RETAINAGE $ 3,161.23 TOTAL PAYMENTS $ 63,724.66 TOTAL ORIGINAL CONTRACT AMOUNT $ 67,494.56 REQUIRED DEDUCTIONS PER IOWA DOT CONTRACT SPECIFICATIONS $ (500.00) NEW CONTRACT AMOUNT $ 66,994.55 FINAL NEW CONTRACT AMOUNT $ 66,994.55 FINAL QUANTITY SUMMARY $ (3,769.95) FINAL CONTRACT AMOUNT $ 63,224,60 Cont.#851 FI NAL QTY. ADJ. SRTS-U-8155(728)--8U-07 Page 15atoff170 CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work Performed by Mike Dolan Concrete & Masonry Inc., of Waterloo, Iowa, at a total cost of $63,224.60 for the FY 2015 Cunningham School Safe Routes to School Project, Contract No. 851. City Council Meeting: 3/13/2017 Prepared: 3/8/2017 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 3/8/2017 - 10:15 AM Clerk Office Even, LeAnn Approved 3/8/2017 - 2:04 PM SUBJECT: Submitted by: Summary Statement: Source of Funds: Resolution approving Completion of Project and Recommendation of Acceptance of Work Performed by Mike Dolan Concrete & Masonry Inc., of Waterloo, Iowa, at a total cost of $63,224.60 for the FY 2015 Cunningham School Safe Routes to School Project, Contract No. 851. Submitted By: Eric Thorson, PE, City Engineer Mike Dolan Concrete & Masonry, Inc. has completed the above referenced project in accordance with the plans and specifications. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees to remedy any defects in workmanship or materials that may develop in said work within a period of two (2) years from the date of the acceptance of the work under said contract. Safe Routes to School Grant GO Bonds for Sidewalk Repair Page 154 of 170 CITY OF WATERLOO Council Communication Resolution approving agreement with Waterloo Water Works for Water Main Replacements in conjunction with FY 2017 Street Reconstruction Program, Contract No. 921 and authorize Mayor and City Clerk to execute said document. City Council Meeting: 3/13/2017 Prepared: 3/8/2017 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 3/8/2017 - 10:18 AM Clerk Office Even, LeAnn Approved 3/8/2017 - 1:57 PM ATTACHMENTS: Description Type D Cont 921_WWW Agreement Cover Memo SUBJECT: Submitted by: Summary Statement: Source of Funds: Resolution approving agreement with Waterloo Water Works for Water Main Replacements in conjunction with FY 2017 Street Reconstruction Program, Contract No. 921 and authorize Mayor and City Clerk to execute said document. Submitted By: Dennis Gentz, PE, Assistant City Engineer The City of Waterloo will be responsible for the cost of the reconstruction of the street and the Waterloo Water Works will be responsible for the cost of the water main rep lac ement. The City will process the payments to the contractor and will then be reimbursed by the Waterloo Water Works. Street Recon portion - Local Option Sales Tax Funds Page 155 of 170 CITY OF WATERLOO F.Y. 2017 STREET RECONSTRUCTION PROGRAM, CONTRACT No. 921 AGREEMENT NOW on this day of , 2017, the Waterloo Water Works and the City of Waterloo, Iowa, enter into this Agreement for and in consideration of the mutual covenants and promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged. RECITALS WHEREAS, the street reconstruction and water main replacements and extensions are to be constructed in the same corridors (Refer to E. AREA COVERED) in which the parties have some interest, are proposed to be constructed in calendar year 2017; and WHEREAS, the parties presently have varying degrees of responsibilities for the reconstruction of various streets in the F.Y. 2017 Street Reconstruction Program, Contract No. 921 and the replacement and extension of the existing water main in the streets listed below in E. AREA COVERED; and WHEREAS, the parties believe that the payments to be made to the contractor would best be handled by the City of Waterloo. NOW, THEREFORE, the parties agree as follows: II. TERMS OF AGREEMENT A. PURPOSE. Refer to Recitals. B. JURISDICTION. The jurisdiction for responsibility for design, inspection and funding shall be: Division I -- City of Waterloo Division 11 — Waterloo Water Works C. FINANCING. The Waterloo Water Works and the City of Waterloo shall share the costs for the Project according to the following: 1. The Waterloo Water Works shall pay for the entire cost of reconstruction or extension of the water mains along the proposed corridors. (Division 11) 2. The City of Waterloo shall pay for the entire cost of reconstruction of the streets along the proposed corridors. (Division 1) Page 156 of 170 3. The City of Waterloo shall be responsible for administering the payments to the contractor, to bill the Waterloo Water Works and the Waterloo Water Works shall make payment within fifteen (15) days of said billing. 4. Financing for this Project shall be the responsibility of each of the parties hereto as reflected in this Agreement. D. ADMINISTRATION OF AGREEMENT. The Waterloo Water Works shall prepare plans, specifications, estimate of quantities, estimate of cost, etc. and submit them to the City, to be included in the contract as Division II. A licensed professional engineer in the state of Iowa, who is a representative of the Waterloo Water Works, shall sign the Division II Plans and Specifications. The City of Waterloo shall follow the current City bidding procedures for the project and administer the letting phase of this project. The construction phase of this project shall be administered with City of Waterloo for Division I and Waterloo Water Works for Division H. The Waterloo Water Works shall be notified of all meetings involving said Project and shall have the right of review and acceptance for each of the following phases for Division II: 1. Bid Award Approval; 2. Final Construction Approval. E. AREA COVERED. The area covered by this Agreement shall be: a. Progress Avenue — from University Avenue to Acorn Lane F. DURATION. This Agreement shall be in effect until completion of the construction or termination by written agreement of all parties. DATED this day of , 2017. Page 157 of 170 ATTEST: Waterloo Water Works By: %/!/ Terry M. C irm Board of Trustees Waterloo Water Works Dennis Clark, General Manager and Board Secretary STATE OF IOWA, BLACK HAWK COUNTY, ss: On this \C), day of C -a \0(uc rel , 2017, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Terry M. Kuntz and Dennis Clark, to me personally known, and who, being by me duly sworn, did say that they are the Board of Trustees Chair and the Board Secretary, respectively, of the Waterloo Water Works; and that the instrument was signed and sealed on behalf of the utility by authority of its Board of Trustees as contained in the Resolution adopted by the Board of Trustees, on the day of , 2017 and that Terry M. Kuntz and Dennis Clark acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the utility, by it voluntarily executed. Notary Public in and for the State of Iowa CARLA MANAHL COMMISSION NO.7 1814 MY COMMISSION EXP1ftES DECEM EN 19 Page 158 of 170 CITY OF WATERLOO, IOWA By: Quentin Hart, Mayor City of Waterloo ATTEST: Kelley Felchle, City Clerk STATE OF IOWA, BLACK HAWK COUNTY, ss: On this day of , 2017, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Quentin Hart and Kelley Felchle, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council as contained in the Resolution adopted by the City Council, under Council Action No. of the City Council on the day of , 2017, and that Quentin Hart and Kelley Felchle acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public in and for the State of Iowa Page 159 of 170 CITY OF WATERLOO Council Communication Resolution approving award of contract to Benton's Sand & Gravel, Inc., of Waterloo, Iowa in the amount of $42,375.00, and approving the contract, bonds, and certificate of insurance for the FY 2017 Leisure Services Sanitary Sewer Extension Project, Contract No. 925, and authorize Mayor and City Clerk to execute said documents. City Council Meeting: 3/13/2017 Prepared: 3/8/2017 REVIEWERS: Department Engineering Clerk Office SUBJECT: Submitted by: Expenditure Required: Source of Funds: Reviewer Thorson, Eric Even, LeAnn Action Approved Approved Date 3/8/2017 - 10:48 AM 3/8/2017 - 2:03 PM Resolution approving award of contract to Benton's Sand & Gravel, Inc., of Waterloo, Iowa in the amount of $42,375.00, and approving the contract, bonds, and certificate of insurance for the FY 2017 Leisure Services Sanitary Sewer Extension Project, Contract No. 925, and authorize Mayor and City Clerk to execute said documents. Submitted By: Jamie Knutson, PE, Associate Engineer $42,375.00 GO Bonds Page 160 of 170 CITY OF WATERLOO Council Communication Resolution supporting the collective bargaining rights of City of Waterloo employees. City Council Meeting: 3/13/2017 Prepared: REVIEWERS: Department Mayor Office Reviewer Felchle, Kelley ATTACHMENTS: Description D Resolution as Proposed SUBJECT: Submitted by: Recommended Action: Summary Statement: Action Approved Type Backup Material Date 3/8/2017 - 3:47 PM Resolution supporting the collective bargaining rights of City of Waterloo employees. Submitted By: Pat Morrissey, Ward 3 Council Member and Jerome Amos Jr., Ward 4 Council Member Recommended for approval. This Resolution supports our City of Waterloo public employees and the right to collectively bargain with the City of Waterloo. It furthermore acknowledges City of Waterloo employees' place at negotiating terms and issues of employment, applying to all current City of Waterloo bargaining units. Page 161 of 170 RESOLUTION SUPPORTING the COLLECTIVE BARGAINING RIGHTS of CITY OF WATERLOO EMPLOYEES WHEREAS, The City Council of Waterloo, Iowa goes on record as supporting our employees and collective bargaining units which represent our employees; and WHEREAS, The City Council of Waterloo, Iowa recognizes that the recently approved State legislation makes dramatic changes to collective bargaining for public service employees in the State of Iowa; and WHEREAS, The City Council of Waterloo, Iowa recognizes that these changes may hurt employee morale, cause division amongst our employees and lead to the loss of dedicated and conscientious public servants; and WHEREAS, The City Council of Waterloo, Iowa values our employees and strongly believes that we all benefit when employees have a voice in the workplace. Should this legislation be enacted we are dedicated to the following: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF WATERLOO, IOWA, that the City of Waterloo, as employer, will treat employees in a manner which ensures employees must and will have a seat at the table when discussing benefits and work place conditions, employ fair and just compensation practices, and develop fair and just internal procedures for the handling of grievances. BE IT FURTHER RESOLVED that this resolution is shared with all city employee bargaining units. BE IT FURTHER RESOLVED that a copy of this resolution be immediately sent to members of the Iowa Page 162 of 170 Press, the Office of the Governor and all Representatives and Senators of the Iowa State Legislature. Page 163 of 170 CITY OF WATERLOO Council Communication Resolution regarding Iowa House Study Bill 91 and 92, and House File 295, etc. City Council Meeting: 3/13/2017 Prepared: 3/8/2017 REVIEWERS: Department Reviewer Mayor Office Felchle, Kelley ATTACHMENTS: Description D Resolution as Proposed SUBJECT: Submitted by: Recommended Action: Summary Statement: Action Approved Type Backup Material Date 3/8/2017 - 4:09 PM Resolution regarding Iowa House Study Bill 91 and 92, and House File 295, etc. Submitted By: Pat Morrissey, Ward 3 Council Member and Jerome Amos Jr., Ward 4 Council Member Recommended for approval. The Iowa State Legislature is considering passage of bills that will restrict, inhibit and/or deny local control (municipal legislation) on any number of issues: employee pay through civil rights issues. The bills rescind past municipal and county "home -rule" (local control) provisions as well. This Resolution informs the Legislature of our displeasure and opposition to any further laws restricting, denying or rescinding past or future: home -rule" provisions. Page 164 of 170 RESOLUTION REGARDING IOWA HOUSE STUDY BILL 91 AND 92 AND HOUSE FILE 295, ETC. Be it resolved that the Waterloo City Council opposes Iowa House Study Bill 91, House Study Bill 92 and House File 295 and any other legislation from the 2017 Iowa Legislature that proposes either now or in the future to eliminate, diminish or rescind Iowa's long standing history and legal precedent of home rule/local control. These proposed legislative measures are assaults on the concept of local control. The results of these bills punish Iowa's cities and counties who in many cases take action when the Iowa State Legislature has failed to act. The City Council of Waterloo, Iowa chooses to protect the civil rights of our citizens, improve the health, safety and economic prosperity of our community by enacting ordinances to such ends. Please do not interfere with the most basic democratic process by passing these anti -local control bills. Passed and Adopted this day of March, 2017 ***A copy of this is to be sent to the Office of the Governor and each Iowa State Representative and Senator*** Page 165 of 170 CITY OF WATERLOO Council Communication Airport Board Meeting Minutes, January 24, 2017. City Council Meeting: 3/13/2017 Prepared: 3/7/2017 REVIEWERS: Department Reviewer Action Date Airport Kaspari, Keith Approved 3/7/2017 - 6:15 PM Clerk Office Even, LeAnn Approved 3/8/2017 - 9:23 AM ATTACHMENTS: Description Type D Airport Board Meeting Minutes, January 24, 2017 Cover Memo SUBJECT: Airport Board Meeting Minutes, January 24, 2017. Submitted by: Submitted By:Keith Kaspari, Director of Aviation Page 166 of 170 MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday, January 24, 2017 I. ROLL CALL Chairperson, Hugh Field, called the meeting to order, without a quorum, at 12:04 p.m. Any motions made and voted on (*) will need to be ratified once a quorum is reached, or at the next meeting. Board Members Present: Hugh Field, Bob Justis, and Dee Vandeventer. Board Members Absent: Aaron Buzza, Arlene Humble, Chris Harshbarger and Steve Dust. City Officials Present: Councilman Tom Lind and Councilman Steve Schmitt. Airport Staff Present: Keith Kaspari, Airport Director and Sheila Combs, Airport Bookkeeper. Other Attendees: Doug Schindel, AECOM; Rick Young, Tim Newton and Amanda Anacker, Livingston Aviation; and Joel Harris, Local Pilot and Businessman. IL AGENDA AS RECEIVED OR AMENDED Moved by Vandeventer, seconded by Justis, to approve the agenda. Ayes: 2. Motion carried (*). III. PUBLIC COMMENTS Tim Newton, Livingston Aviation, spoke about the condition of Hangar 5, and that their two biggest tenants are talking about moving out of the hangar and possibly building their own due to the condition of the hangar. Mr. Newton passed around pictures showing water standing on the floor and dripping on the aircraft inside the hangar. Kaspari stated that Rehabilitation of Hangar 5 is scheduled for the current year under the IDOT Vertical Infrastructure grant, including replacement of gutters and lighting improvements. The roof can be looked at if the gutter replacement does not stop the leakage, possibly either tightening the screws or coating it, as was done with T -Hangar B. Vandeventer asked if the work could be started sooner than summer. Doug Schindel stated that the Design Agreement has been approved by Council and AECOM is working on project design and specifications that should be ready for bid by March. Vandeventer asked if this would satisfy Livingston's tenants and keep them from leaving, and also mentioned writing a letter from the Board stating that the work would be fast -tracked in an effort to keep them at Livingston. Newton and Rick Young agreed that this might help their situation. 1 Page 167 of 170 Joel Harris reported that AOPA Fly -Ins have been awarded for 2017. Waterloo is not on their schedule but is still on the docket for consideration for 2018. Vandeventer moved that Public Comments be received and placed on file, seconded by Justis. Ayes: 2. Motion carried (*). IV. REPORTS A. Director's Report: Kaspari asked for questions regarding his written report. Field asked for an update on the land lease negotiations discussed at December meeting. Kaspari stated he had nothing to report. B. Planning & Development Report: Board reviewed Planning and Grant report. Kaspari stated that the Pavement Maintenance Management System (PMMS) Plan should be complete by March 31St C. Legislative Updates: None. D. Monthly Airport Reports: The Board reviewed the monthly budget, enplanements, airline stats, on-time and airfare reports. Kaspari stated that passenger numbers are up, American reliability is up, and fares are down. Load factor, year over year, is slightly down. Discussion followed. Justis moved that reports be received and placed on file. Seconded by Vandeventer. Ayes: 2. Motion carried (*). V. BOARD APPROVAL A. Approval of Minutes of December 27, 2016 Regular Meeting. Minutes of the December 27, 2016 meeting were reviewed. Vandeventer moved approval of the minutes, seconded by Justis. Ayes: 2. Motion carried (*). B. Motion to Receive and File December 2016 Expenses. All operating and capital expenses were reviewed. Moved by Vandeventer, seconded by Justis, that expenses be received and placed on file. Ayes: 2. Motion carried (*). VL OLD BUSINESS A. Updated to December Discussion on CIP - Roads. Schindel stated that he spoke with Eric Thorson to see if airport roads qualify for local option tax funding. Thorson said yes, with Betsworth Drive scheduled for rehabilitation, but not until CY-2023. Parking lots do not qualify for local option tax dollars. 2 Page 168 of 170 B. Staff Report Regarding the January Bertch Mfg. Company Charters. Kaspari stated that while there were some challenges for the timely arrival and departures of the four charter flights, Kaspari was disappointed in the travel management company for passing the word that the airport had "Limited parking," so anyone who could get dropped off should do so. Airport Staff (Keith and Sheila) were prepared to park as over 300 cars — whereas Staff parked a total of 52. C. CY-2016 FAA Safety and Certification Inspection. Kaspari reported that he had requested and received a 30 day extension on making corrections from the November, 2016, FAA Safety and Certification Inspection for the completion of the Airport Emergency Plan. VII. NEW BUSINESS A. Review of Monthly and Annual Parking Revenues CY 2010 - 2016. Board discussed year -over -year parking revenues. Field gave an overview of his discussion with Mayor Hart on replacement of parking lot equipment. Vandeventer asked if each Board member should sign a letter of support for the purchase of new equipment. Board and Council liaisons thought that was a good idea. B. Request for Airport Filming in the Airline Passenger Terminal Building. Kaspari stated that a professor from UNI requested to use the Terminal for filming basic Airport conversations for non-English speaking students. Justis moved support for the request. Seconded by Vandeventer. Ayes: 2. Motion carried (*). C. Staff Request for the Sale of an Annual Parking Permit. Kaspari stated that he would like to sell an annual parking permit for business use only for $250. Discussion followed and was tabled for the next meeting, due to the lack of a quorum. Vandeventer requested that Kaspari present a written proposal next month. VIII. STAFF AND BOARD MEMBER COMMENT Field stated that he has attempted to follow up with United on the letter sent to them last month but has not been successful at reaching a corporate officer or anyone who knew about the mention of Waterloo, IA in the Wall Street Journal article. Field asked for a motion of writing a letter to Livingston regarding upcoming rehabilitation of Hangar 5. Moved by Justis, seconded by Vandeventer. Ayes: 2. Motion carried (*). 3 Page 169 of 170 IX. ADJOURNMENT Field adjourned the meeting at 1:05 p.m. Respectfully submitted, OP Hug 4. Field, Chairperson 4 Page 170 of 170