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THE CITY COUNCIL OF THE CITY OF WATERLOO, �,IAl"(aCQ� t"
�`I?S
IOWA, REGULAR SESSION TO BE HELD AT THE (�
CITY HALL COUNCIL CHAMBERS, 5:30 P.M. O rM St) SALItiq
MONDAY, NOVEMBER 14, 2011
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer -centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse, family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your
opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a
maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak clearly into the microphone.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes
to address the council, using the same participation guidelines found in these "general rules".
4. You may speak one (1) time per item for a maximum of three (3) minutes.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Mayor Buck Clark.
November 14, 2011
5. Motion to receive and file Mayor Clark's recommendation of the following
appointments:
Page 3
Appointee
Board/ Commission
Expiration Date
New or Re -
Appointment
Jane Scott
Cable TV Commission
December 31, 2013
Re Appointment
Barbara Heinze
Cable TV Commission
December 31, 2013
New Appointment
Class C Beer License Pennit Application
6. Aldi, Inc. #33, 1918 Schukei Road (Renewal) (Expires 11/3/12) (Includes
Sunday Sales)
7. Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires
11/1/12) (Includes Sunday Sales)
Class C Liquor License Permit Application
8. El Mecca Shrine Club, 325 E. Park Avenue (New) (Expires 10/28/ 12)
9. Volk Haus, 324 E. 4th Street (Renewal) (Expires 11/22/12) (Includes Sunday
Sales)
10. The Brown Bottle, 209 W. 5th Street (Renewal) (Expires 10/21/12) (Includes
Sunday Sales)
Class E Liquor License Permit Application
11. Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires
11/1/12) (Includes Sunday Sales)
Special Class C Beer/ Wine License Permit Application
12. Honey Garden Family Restaurant, 826 La Porte Road (New) (Expires 11/8/12)
(Includes Sunday Sales)
Class B Wine License Permit Application
13. Aldi, Inc. #33, 1918 Schukei Road (Renewal) (Expires 11/3/12) (Includes
Sunday Sales)
14. Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires
11/1/12) (Includes Sunday Sales)
15. Bonds
November 14, 2011 Page 5
7..,
105
W�
Resolution approving transfer of the remaining balance of $5,000.00 of
the hotel/motel discretionary grant previously awarded August 2, 2010 to
Main Street for marketing the Public Market to Leisure Services.
Submitted by Michelle Weidner, Chief Financial Officer
8. Resolution authorizing the submission of a Community Attraction and
Tourism Program Marketing grant application in the amount of
$15,000.00 to the Iowa Department of Economic Development Vision
,/lifst
Iowa/CAT program.
Submitted by Cammie Scully, Cultural & Arts Commission Director
ORDINANCES
9. Traffic Ordinance Change - Adding Activated Hybrid Beacons Section.
Motion to receive, file, consider and pass for the first time an Ordinance
amending the 2008 Traffic Code by enacting a new Section 540A,
Activated Hybrid Beacons
Motion suspending the rules.
jjd3 Motion to consider and pass for the second and third time and adopt
ordinance.
Submitted by Sandie Greco, Traffic Operations Superintendent
OTHER COUNCIL BUSINESS
10. Motion approving Change Order No. 1 for a net increase of $67,668.84 for
work performed by Americlean of Waterloo, Iowa in conjunction with Five
Sullivan Brothers Convention Center Duct and Coil Cleaning.
Submitted by Craig C/ark, Building Oficial/Maintenance Administrator
11. 2011 Riverview Recreation Area Passive Unit Enhancement Phase II
Motion to instruct Leisure Services Director to prepare plans,
specifications, form of contract, etc.
Motion to receive and file plans, specifications, form of contract, etc.
Resolution preliminarily approving plans, specifications, form of
contract, etc.
)16 -�/Resolution setting date of hearing and bid opening as December 5, 2011
(� and instruct City Clerk to publish notice of plans, specifications, form
of contract, etc.
Submitted by Rick Curran, Leisure Services Facilities Manager
ORAL PRESENTATIONS
Motion to receive and file oral comments.
Motion to adjourn to Executive Session.
November 14, 2011 Page 7
3. F.Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763
Pay estimate No. 33 to Peterson Contractors in the total amount due of
$226,408.52
4. F. Y. 2010 Street Reconstruction, Contract No. 772
Pay estimate No. 29 to Aspro in the total amount due of $205,569.37
5. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786
Pay estimate No. 13 to Vieth Construction Company in the total amount due of
$21,822.73
6. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786
Pay estimate No. 14 to Vieth Construction Company in the total amount due of
$78, 549.08
7. F.Y. 2011 Asphalt Overlay Program, Contract No. 796
Pay estimate No. 12 to Aspro in the total amount due of $437, 033.10
8. F.Y. 2011 Street Reconstruction, Contract No. 798
Pay estimate No. 13 to Aspro in the total amount due of $470,354.73
9. F.Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801
Pay estimate No. 12 to Peterson Contractors Inc. in the total amount due of
$85,951.72
10. F. Y. 2012 Sidewalk Repair Assessment Program - Zone 1, Contract No. 811
Pay estimate No. 4 to B & B Builders & Supply in the total amount due of
$7,408.81
11. F.Y. 2012 Flood Control Systems Tree Removal
Pay estimate No. 1 to Control Services, Inc. in the total amount due of $17,917.00
12. Dili Run Creek Arch Storm Water Manhole & Value Replacements
Payment to AECOM in the total amount due of $17,067.75
13. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue
Payment to Snyder & Associates in the total amount due of $33,323.88
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, NOVEMBER 14, 2011
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer -centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse, family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your
opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a
maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak clearly into the microphone.
3. If there is a hearing scheduled as part of an agenda itern, the chair/presider will allow everyone who wishes
to address the council, using the same participation guidelines found in these general rules".
4. You may speak one (1) time per item for a maximum of three (3) minutes.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Mayor Buck Clark.
November 14, 2011
5. Motion to receive and file Mayor Clark's recommendation of the following
appointments:
Page 3
Appointee
Board/ Commission
Expiration Date
New or Re
Appointment
Jane Scott
Cable TV Commission
December 31, 2013
Re Appointment
Barbara Heinze
Cable TV Commission
December 31, 2013
New Appointment
Class C Beer License Permit Application
6. Aldi, Inc. #33, 1918 Schukei Road (Renewal) (Expires 11/3/12) (Includes
Sunday Sales)
7. Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires
11/1/12) (Includes Sunday Sales)
Class C Liquor License Permit Application
8. El Mecca Shrine Club, 325 E. Park Avenue (New) (Expires 10/28/ 12)
9. Volk Haus, 324 E. 4th Street (Renewal) (Expires 11/22/12) (Includes Sunday
Sales)
10. The Brown Bottle, 209 W. 5th Street (Renewal) (Expires 10/21/12) (Includes
Sunday Sales)
Class E Liquor License Permit Application
11. Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires
11/1/12) (Includes Sunday Sales)
Special Class C Beer/ Wine License Permit Application
12. Honey Garden Family Restaurant, 826 La Porte Road (New) (Expires 11/8/12)
(Includes Sunday Sales)
Class B Wine License Permit Application
13. Aldi, Inc. #33, 1918 Schukei Road (Renewal) (Expires 11/3/12) (Includes
Sunday Sales)
14. Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires
11/1/12) (Includes Sunday Sales)
15. Bonds
November 14, 2011 Page 5
7. Resolution approving transfer of the remaining balance of $5,000.00 of
the hotel/motel discretionary grant previously awarded August 2, 2010 to
Main Street for marketing the Public Market to Leisure Services.
Submitted by Michelle Weidner, Chief Financial Officer
8. Resolution authorizing the submission of a Community Attraction and
Tourism Program Marketing grant application in the amount of
$15,000.00 to the Iowa Department of Economic Development Vision
Iowa/CAT program.
Submitted by Cammie Scully, Cultural & Arts Commission Director
ORDINANCES
9. Traffic Ordinance Change - Adding Activated Hybrid Beacons Section.
Motion to receive, file, consider and pass for the first time an Ordinance
amending the 2008 Traffic Code by enacting a new Section 540A,
Activated Hybrid Beacons
Motion suspending the rules.
Motion to consider and pass for the second and third time and adopt
ordinance.
Submitted by Sandie Greco, Traffic Operations Superintendent
OTHER COUNCIL BUSINESS
10. Motion approving Change Order No. 1 for a net increase of $67,668.84 for
work performed by Americlean of Waterloo, Iowa in conjunction with Five
Sullivan Brothers Convention Center Duct and Coil Cleaning.
Submitted by Craig C/ark, Building Official/Maintenance Administrator
11. 2011 Riverview Recreation Area Passive Unit Enhancement Phase II
Motion to instruct Leisure Services Director to prepare plans,
specifications, form of contract, etc.
Motion to receive and file plans, specifications, form of contract, etc.
Resolution preliminarily approving plans, specifications, form of
contract, etc.
Resolution setting date of hearing and bid opening as December 5, 2011
and instruct City Clerk to publish notice of plans, specifications, form
of contract, etc.
Submitted by Rick Curran, Leisure Services Facilities Manager
ORAL PRESENTATIONS
Motion to receive and file oral comments.
Motion to adjourn to Executive Session.
November 14, 2011 Page 7
3. F.Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763
Pay estimate No. 33 to Peterson Contractors in the total amount due of
$226,408.52
4. F.Y. 2010 Street Reconstruction, Contract No. 772
Pay estimate No. 29 to Aspro in the total amount due of $205,569.37
5. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786
Pay estimate No. 13 to Vieth Construction Company in the total amount due of
$21,822.73
6. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786
Pay estimate No. 14 to Vieth Construction Company in the total amount due of
$78,549.08
7. F.Y. 2011 Asphalt Overlay Program, Contract No. 796
Pay estimate No. 12 to Aspro in the total amount due of $437, 033.10
8. F.Y. 2011 Street Reconstruction, Contract No. 798
Pay estimate No. 13 to Aspro in the total amount due of $470,354.73
9. F.Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801
Pay estimate No. 12 to Peterson Contractors Inc. in the total amount due of
$85,951.72
10. F.Y. 2012 Sidewalk Repair Assessment Program - Zone 1, Contract No. 811
Pay estimate No. 4 to B & B Builders & Supply in the total amount due of
$7,408.81
11. F.Y. 2012 Flood Control Systems Tree Removal
Pay estimate No. 1 to Control Services, Inc. in the total amount due of $17,917.00
12. Dry Run Creek Arch Storm Water Manhole & Valve Replacements
Payment to AECOM in the total amount due of $17,067.75
13. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue
Payment to Snyder & Associates in the total amount due of $33,323.88
November 7, 2011
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, November 7, 2011. Mayor Ernest G.
Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart.
Moment of Silence.
Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations.
137555 - Hart/Schmitt
that the Agenda, as amended changing the vehicle on item 06, for the Regular
Session on Monday, November 7, 2011, at 5:30 p.m., be accepted and approved.
Voice vote -Ayes: Seven. Motion carried.
137556 - Hart/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, October 24,
2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion
carried.
Mayor Clark recognized the November 2011 Team Member of the Month - Rita
Bollans.
Presentation of Leisure Services Youth Football Character Counts Coach of the
Year Awards to: Christopher Chris, Brad Frost and Sean Ostendorf.
Presentation of Leisure Services Youth Football Character Counts Player of the
Year Awards to: Nate Ewell and Isaivon Labeaux.
CONSENT AGENDA
137557 - Hart/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Schedule AP642, pp. 1-85, dated November 7, 2011, in
the amount of $2,875,158.92, a copy of which is on file in the City
Clerk's office, together with recommendation of approval of the Finance
Committee.
Resolution adopted and upon approval by Mayor assigned No. 2011-1027.
2. Request to certify the following assessments to properties for work
performed by the Water Works, together with recommendation of approval of
Board of Water Works Trustees -Submitted by Dennis Clark, General Manager
of Waterloo Water Works:
Address
Amount to
certify
1716 Bertch Avenue
$325.31
508 Independence Avenue
$875.00
Resolution adopted and upon approval by Mayor assigned No. 2011-1028.
b. Motion to approve the following:
1.
2.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Ernie Colbert,
USDA
Employee/Trainer
Trevor
Kehler, USDA
Employee/Trainer
Airport
Wildlife
Training
To
Waterloo,
Iowa from
Des Moines,
Iowa
November
2, 2011
$900.00
Dave Zellhoefer,
Assistant City
Attorney.
Iowa Municipal
Attorney's
Association
Annual Seminar
Johnston,
Iowa
November
18, 2011
$157.50
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November 7, 2011
137561 - Schmitt/Welper
Page 3
that "Resolution authorizing to proceed in conjunction with Purchase of One (1)
2012 Automated Side -Loader Garbage Truck", be adopted. Roll .call vote -Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1030.
137562 - Schmitt/Welper
to receive, file and instruct City Clerk to open and read bids and refer to
Public Works Director for review:
Bidder
Bid Amount
Cedar Rapids Truck Center
9201 6th Street SW
$216,564.00
PO Box 67
$252,144.00
Cedar Rapids, Iowa 52406
Truck Country
700 29th Avenue SW
$239,252.50
Cedar Rapids, Iowa 52404
$267,351.50
Twin Bridges Truck City
2250 W 76 Street
$226,130.00
Davenport, Iowa 52806
$254,546.00
Voice vote -Ayes: Seven. Motion carried.
137563 - Greenwood/Schmitt
that proof of publication of notice of public hearing on Demolition and Site
Clearance Services (No Regulated Asbestos -Containing Materials) Group 2 for the
Hazard Mitigation Grant Program (HMGP) Property Acquisition Project, as
published in the Waterloo Courier on October 27, 2011, be received and placed on
file. Voice vote -Ayes: Seven. Motion carried.
137564 This being the time and place of public hearing, the Mayor called for written
and oral objections.
Noel Anderson, Community Planning and Development Director, reported that there
is one property on San Souci Island and the rest are in the Sherwood Park area.
Greenwood/Schmitt
that the hearing be closed and oral and written comments be received and placed
on file. Voice vote -Ayes: Seven. Motion carried.
137565 - Greenwood/Schmitt
that "Resolution confirming approval of Request for Proposals, plans,
specifications, form of contract, etc. in conjunction with Demolition and Site
Clearance Services (No Regulated Asbestos -Containing Materials) Group 2 for the
Hazard Mitigation -Grant Program (HMGP) Property Acquisition Project", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1031.
137566 - Greenwood/Schmitt
that "Resolution ordering construction in conjunction with Demolition and Site
Clearance Services (No Regulated Asbestos -Containing Materials) Group 2 for the
Hazard Mitigation Grant Program (HMGP) Property Acquisition Project", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1032.
November 7, 2011
137567 - Greenwood/Schmitt
Page 4
to receive, file and instruct City Clerk to open and read bids and refer to
Community Planning & Development Director for review:
Bidder
5% Guarantee
by certified
check or bid
bond
(yes or no)
Total lump sum bid (total
cost based on the
tabulated amounts from
each property bid tab)
Active Thermal Concepts
2805 Stonegate Court
Hiawatha, Iowa 52233
5%
$72,910.00
Baker Concrete & Excavating
2203 E. Bremer Avenue
PO Box 277
Waverly, Iowa 50677
5%
$69,921.00
Benton's Sand & Gravel, Inc
905 Center Street
Cedar Falls, Iowa 50613
5%
$103,750.00
Kelly Demolition LLC
1100 W. Mt. Vernon Road
Mount Vernon, Iowa 52314
5%
$98,835.36
McClain & Company, Inc.
520 Charles Street
Waterloo, Iowa 50703
5%
$63,250.00
Peterson Contractors Inc.
Box A
Reinbeck, Iowa 50669
5%
$125,640.00
Affordable Hazards Removal, Inc.
121 E Grand Street
Monticello, IA 52310
5%
$171,075.00
Voice vote -Ayes: Seven. Motion carried.
137568 - Getty/Hart
that proof of publication of notice of public hearing on Demolition and Site
Clearance Services (No Regulated Asbestos -Containing Materials) for the Former
Grand Hotel, as published in the Waterloo Courier on October 14, 2011 and
October 27, 2011, be received and placed on file. Voice vote -Ayes: Seven.
Motion carried.
137569 - This being the time and place of public hearing, the Mayor called for written
and oral objections.
It was clarified that the project should be completed by the end of the year.
Getty/Hart
that the hearing be closed and oral and written comments be received and placed
on file. Voice vote -Ayes: Seven. Motion carried.
137570 - Getty/Hart
that "Resolution confirming approval of Request for Proposals,' plans,
specifications, form of contract, etc. in conjunction with Demolition and Site
Clearance Services (No Regulated Asbestos -Containing Materials) for the Former
Grand Hotel", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1033.
137571 - Getty/Hart
that "Resolution ordering construction in conjunction with Demolition and Site
Clearance Services (No Regulated Asbestos -Containing Materials) for the Former
Grand Hotel", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1034.
November 7, 2011
137572 - Getty/Hart
Page 5
to receive, file and instruct City Clerk to open and read bids and refer to
Community Planning & Development Director for review:
Bidder
Bid
Security
Bid Amount
Active Thermal Concepts
2805 Stonegate Court
Hiawatha, Iowa 52233
5%
$224,224.00
Baker Concrete & Excavating
2203 E. Bremer Avenue
PO Box 277
Waverly, Iowa 50677
5%
$217,000.00
Beriton's Sand & Gravel, Inc
905 Center Street
Cedar Falls, Iowa 50613
5%
$202,828.00
Kelly Demolition LLC
1100 W. Mt. Vernon Road
Mount Vernon, Iowa 52314
5%
$218,642.00
Frickson Brothers Excavation
737 Colleen Avenue
Evansdale, Iowa 50707
$8,100.00
check
$162,000.00
Peterson Contractors Inc.
Box A
Reinbeck, Iowa 50669
5%
$149,700.00
Voice vote -Ayes: Seven. Motion carried.
RESOLUTIONS
137573 - Hart/Welper
that "Resolution approving Convention and Visitors Bureau Board recommendation
for denying funding the hotel/motel grant request of Grout Museum District in
the amount of $30,000.00 -Submitted by Aaron Buzza, Executive Director of
Waterloo Convention & Visitors Bureau", be adopted. Roll call vote -Ayes: Two.
Nays Five. Motion failed.
Ms. Cole asked to have the clarification of what a yes and no vote for this item
mean. Mayor Clark explained that a yes -vote will deny the request.
Mr. Welper asked for a clarification of why the Convention and Visitors Bureau
is requesting denial.
Aaron Buzza, Waterloo Convention and Visitors Bureau, reported that the size of
the request would set precedence for future grants and out of character for
previous requests. This size of grant could not be maintained; therefore the
board is recommending denial.
Ms. Cole asked if Council chose to fund the request, where the funding would
come from.
Mayor Clark reported Council could choose to fund the request from the CVB
reserve fund. The monies are left over from grants previously awarded but not
used, from the tax grant pool.
Mr. Getty clarified that in the future Council could take $30,000 from the
Convention and Visitor's Bureau and moved to the Council discretionary funds to
allocate to the Grout Museum.
Mr. Jones appreciates the effort of the CVB Board in working through the
requests. They are in a challenging position.
Mayor Clark thanked all the volunteers for their efforts.
137574 - Hart/Schmitt
that "Resolution approving funding the hotel/motel tax grant request of Grout
Museum District in the amount of $30,000.00 to be paid out of the hotel/motel
tax grant reserves , be adopted. Roll call vote -Ayes: Seven.
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1035.
November 7, 2011
137575 - Schmitt/Welper
Page 6
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by Trans -Iowa Equipment Inc., of Ankeny, Iowa at a
total cost of $585,000.00 in conjunction with Purchase of Carrier Vehicle with
front mounted Sweeper for Waterloo Regional Airport", be adopted. Roll call
vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1036.
137576 - Schmitt/Welper
that "Resolution approving Certificate of Substantial Completion to Prairie
Construction Co. Inc. of Waterloo, Iowa in the amount of $79,290.00 in
conjunction with 2011 Public Market Window Replacement and New Vestibules; and
authorize Mayor to execute said document -Submitted by Rick Curran, Leisure
Services Facilities Manager", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1037.
137577 - Schmitt/Welper
that "Resolution approving agreement with Ament, Inc. of Cedar Rapids, Iowa in
an amount not to exceed $18,000.00 for engineering services in conjunction with
University/US 63 Intersection Traffic Study -Submitted by Sandie Greco, Traffic
Operations Superintendent", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1038.
137578 - Cole/Hart
that "Resolution approving agreement with Cedar Bend Humane Society for Black
Hawk Animal Control Services at the rate of $17,229.50 per month plus a fee of
$55.00 for each DOA deer disposal, effective November 8, 2011 to June 30, 2012 -
Submitted by Sandie Greco, Traffic Operations Superintendent", be adopted. Roll
call vote -Ayes: Seven.
Mr. Schmitt clarified that the amount of the contract will not be increasing but
services will be reduced.
Mr. Welper noted that the City of Des Moines is struggling with the issue of
animal control as well.
Mr. Greenwood clarified that the Humane Society will still assist with wild
animals during business hours but other organizations will need to be called if
after hours.
Resolution adopted and upon approval by Mayor assigned No. 2011-1039.
November 7, 2011
137579 - Cole/Hart
Page 7
that "Resolutions approving the assignment of resolution for each of the below
Requests to Release Real Estate Mortgage for Payment of Promissory Note in
conjunction with the Kimball South Rural Water Main Project; and authorize Mayor
and City Clerk to execute said documents -Submitted by Dennis Clark, General
Manager of Waterloo Water Works", be adopted.
Property Owner
Address
Resolution adopted and
upon approval by Mayor
Assigned Number as
Indicated
Michael J. Flaherty and
Louann J. Flaherty
7438 Kimball Avenue
2011-1040
Karolyn E. Harmon and Jay
H. Harmon
400 W. Schrock Road
2011-1041
Veryl A. Dietz and
Rosemary Dietz
9042 Douglas Drive
2011-1042
Melvin W. Steimel and Mary
Margaret Steimel
10826 Kimball Avenue
2011-1043
Patricia A. Mangrich and
Lavern Mangrich
34 East Eagle Road
2011-1044
Roger D. DeVries and
Gladys M. DeVries
11707 Kimball Avenue
2011-1045
Richard A. Brandhorst and
Joyce A. Brandhorst
11145 Kimball Avenue
2011-1046
Glen N. Nyman and
Joan M. Nyman
9007 Kimball Avenue
2011-1047
Mary Margaret Steimel and
Melvin W. Steimel
10319 Kimball Avenue
2011-1048
Richard L. Sweet and
Marjorie A. Sweet
8509 Hammond Avenue
2011-1049
Carl W. Schaefer and Janet
M. Schaefer
12049 Kimball Avenue
2011-1050
Scott Matthew Hottle and
Elizabeth Rose Hottle
9526 Kimball Avenue
2011-1051
Richard J. Platt and
Lori Platt
8611 Hammond Avenue
2011-1052
Joseph J. Schaefer and
Joyce A. Schaefer
8411 Kimball Avenue
2011-1053
Roll call vote -Ayes: Seven.
137580 - Cole/Hart
that "Resolution approving the acquisition of land generally described as a 2 -
foot by 40 -foot parcel of land located at the northerly end of Stanley Court
with recording costs and filing fees not to exceed $1,000.00; and authorize
Mayor and City Clerk to execute any necessary documents -Submitted by Noel
Anderson, Community Planning & Development Director", be adopted. Roll call
vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1054.
137581 - Hart/Welper
that "Resolution approving a Waiver and Release of Reversionary Interest for
property located at 25 Commercial Street, Unit. No. 10; and authorize Mayor and
City Clerk 'to execute any necessary documents -Submitted by Noel Anderson,
Community Planning & Development Director", be adopted. Roll call vote -Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1055.
137582 - Hart/Welper
that "Resolution approving First Amendment to Development Agreement with Anthony
L. and Christopher P. Huff for tax rebates for improvements at 3450 Wagner Road;
and authorize Mayor and City Clerk to execute said document -Submitted by Noel
Anderson, Community Planning & Development Director", be adopted. Roll call
vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1056.
November 7, 2011 Page 8
137583 - Hart/Welper
that "Resolution authorizing the Assignment of Rebates to TKE Holdings LLC from
the prior development agreement with Bob and Kaye Huff for property located at
3328 Wagner Road; and authorize Mayor and City Clerk to execute said document -
Submitted by Noel Anderson, Community Planning & Development Director", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1057.
137584 - Greenwood/Schmitt
that "Resolution approving recommendation of award of contract in the amount of
$2,990.00 to Hawkeye Environmental of Solon, Iowa in conjunction with FY 2011
Asbestos Survey of the Former Francis Grout School located. at 330 Madison
Street -Submitted by Noel Anderson, Community Planning & Development Director",
be adopted. Roll call vote -Ayes: Seven.
Mr. Getty expressed concern with how the process works and how every time there
is asbestos missed.
Noel Anderson, Community Planning and Development Director, explained that there
are unforeseen instances where the asbestos is hidden and cannot be seen during
the first inspection. Mr. Anderson explained the areas that.commonly contain
asbestos.
Mr. Schmitt asked if it is the contractor or if it just the nature of the
business. Mr. Anderson explained that it is the nature of the business.
Mr. Greenwood asked for the timeline.
Noel Anderson, Community Planning and Development Director, explained that the
testing will start this year but the demolition will not happen until next
summer of late fall. A grant was obtained for the asbestos testing.
Resolution adopted and upon approval by Mayor assigned No. 2011-1058.
137585 - Greenwood/Schmitt
that "Resolution approving recommendation of award of contract in the amount of
$4,000.00 to Hawkeye Environmental of Solon, Iowa in conjunction with FY 2011
Asbestos Survey of the following properties: 212 Jefferson, 302 Jefferson, 306-
308 Jefferson and 312 Jefferson -Submitted by Noel Anderson, Community Planning &
Development Director", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1059.
137586 - Greenwood/Schmitt
that "Resolution authorizing the submission of Housing Needs Assessment to
Department of Housing and Urban Development; and authorize the implementation of
said document as part of • the Consolidated Plan for the City of Waterloo -
Submitted by Rudy D. Jones, Community Development Director", be adopted. Roll
call vote -Ayes: Seven.
Mr. Jones reported that the assessment was completed in house and saved the City
$10,000 and turned out very well.
Resolution adopted and upon approval by Mayor assigned No. 2011-1060.
137587 - Greenwood/Schmitt
that "Resolution approving agreement with Iowa Department of Transportation for
use of city streets (Idaho Street and Dubuque Road) as detours to detour IA 281
(Independence Avenue) traffic on city streets in conjunction with IA 281
Rubblizing and Resurfacing for the period of July 1, 2012 to November 1, 2012;
and authorize Mayor to execute said document -Submitted by Jamie Knutson, P.E.,
Associate Engineer", be adopted. Roll call vote -Ayes: Seven.
Mr. Schmitt asked if these streets are equipped to handle this kind of traffic.
Eric Thorson, City Engineer, noted that part of the agreement is that the
-streets will be inspected prior to the detour and following the project if any
damage is done the DOT will reimburse the City.
• Resolution adopted and upon approval by Mayor assigned No. 2011-1061.
November 7, 2011 Page 9
OTHER COUNCIL BUSINESS
137588 - Getty/Hart
that Change Order No. 1 for a net increase of $4,275.00 for work performed by
Peterson Contractor, Inc. of Reinbeck, Iowa in conjunction with F.Y. 2012
Anaerobic Lagoon Influent Pump Station, Contract No. 807 -Submitted by Larry N.
Smith, Waste Management Services Superintendent, be received, placed on file and
approved. Voice vote -Ayes: Seven. Motion carried.
137589 - Getty/Hart
that Change Order No. 1 for a net increase of $3,995.00 for work performed by
Reilly Construction Company, Inc. of Ossian, Iowa in conjunction with F.Y. 2011
Highway 63 South Manhole Rehabilitation, Contract No. 809 -Submitted by Larry N.
Smith, Waste Management Services Superintendent, be received, placed on file and
approved. Voice vote -Ayes: Seven. Motion carried.
137590 - Getty/Hart
that Change Order No. 1 for a net increase of $7,500.00 for work performed by
New Horizons LLC of Kansas City, Missouri in conjunction with FY 2011 Asbestos
Removal at the Grand Hotel Property located at 300 W. Mullan Avenue -Submitted by
Noel Anderson, Community Planning & Development Director, be received, placed on
file and approved. Voice vote -Ayes: Seven. Motion carried.
137591 - Hart/Greenwood
to instruct Community Development Director to prepare plans, specifications,
form of contract, etc. in conjunction with Demolition and Site Clearance
Contract No. 175-D-CDBG-12-12-11- Former Van Eaton School located at 2170
Burton Avenue, be approved. Voice vote -Ayes: Seven. Motion carried.
137592 - Hart/Greenwood
that plans, specifications, form of contract, etc. in conjunction with
Demolition and Site Clearance Contract No. 175-D-CDBG-12-12-11 - Former Van
Eaton School located at 2170 Burton Avenue, be received and placed on file.
Voice vote -Ayes: Seven. Motion carried.
137593 - Hart/Greenwood
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with Demolition and Site Clearance Contract No.
175-D-CDBG-12-12-11 - Former Van Eaton School located at 2170 Burton Avenue", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No.. 2011-1062.
137594 - Hart/Greenwood
that "Resolution setting date of hearing and bid opening as December 5, 2011 and
instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. in conjunction with Demolition and Site Clearance Contract No.
175-D-CDBG-12-12-11 - Former Van Eaton School located at 2170 Burton Avenue", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1063.
137595 - Hart/Greenwood
to instruct Community Planning
specifications, form of contract,
for Consultant Services for the
Petroleum and Hazardous Material
Ayes: Seven. Motion carried.
137596 - Hart/Greenwood
& Development Director to prepare plans,
etc. in conjunction with Request for Proposals
Implementation of the 2010 US 63 City Wide
Assessment Grant, be approved. Voice vote -
that plans, specifications, form of contract, etc. in conjunction with Request
for Proposals for Consultant Services for the Implementation of the 2010 US 63
City Wide Petroleum and Hazardous Material Assessment Grant, be received and
placed on file. Voice vote -Ayes: Seven. Motion carried.
November 7, 2011
137597 Hart/Greenwood
Page 10
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with Request for Proposals for Consultant Services
for the Implementation of the 2010 US 63 City Wide Petroleum and Hazardous
Material Assessment Grant", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1064.
137598 - Hart/Greenwood
that "Resolution setting date of hearing and bid opening as November 21, 2011
and instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. in conjunction with Request for Proposals for Consultant Services
for the Implementation of the 2010 US 63 City Wide Petroleum and Hazardous
Material Assessment Grant", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2011-1065:
ORAL PRESENTATIONS
Forest Dillavou, 1725 Huntington Road, expressed concern with streetlights being
out on Fletcher Ave., Ansborough, and University.
Sandie Greco, Traffic Operations Superintendent, reported that MidAmerican
Energy has found and underground problem and is working on it.
Mr. Greenwood asked why MidAmerican Energy doesn't have to ensure that the
lights are working properly.
Mr. Getty reminded everyone that tomorrow is Election Day and the citizens need
to vote.
137599 - Getty/Hart
that the above oral comments be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
ADJOURNMENT
137600 - Getty/Hart
that the Council adjourn at 6:36 p.m. Voice vote -Ayes: Seven. Motion carried.
Suzy Schares
City Clerk
4
City of W-ate;toi
DATE 3.1/1,)/:11
TIME 15:58:07
VENDOR
cisl c I ;N A N C ): A L MANAGEMENT
OPEN INVOICE REPORT
INVOICE 0 INVOICE DESCRIPTION
TOTAL INVOICE ITEN5
13469 SCHNITZER'S ELECTRICAL 245543 SOLENOID — ANNEX
ITEM+.3 P.O. 4 CONTRACT 4 DESCRIPTION
i SOLENOID — ANNEX
Invoice 010 18 7-92() 1571
TOTAL INVOICE ITEMS 1
TOTAL INVOICES WITH DUE DATE OF 11114/2011 791
TOTAL
CE5 791
PAGE 104
AP0642
C TY01
INV DATE DUE DATE 0/L DATE INV NET AMT
10/26/2011 11/14/2011 11/14/201i 451.20
GUANTITY U/M AMT/UNIT TOTAL AMT WORK ORDER
1.0000 EA 451.20 451.20
PCT: 1. 0000 ANT: 451.20
NOVEMBER 1 4, 2011
Friday's AP640 Report Total
'+ Adj for data entry errors, canceled/added PVs, Etc :
FIRST ADMINISTRATORS
ACCESS SYSTEMS
K & S WHEEL ALIGNMENT
TIMCO
TOM HOVLAND, INC.
(Monday's AP640 Report Total
DATA ENTRY ERRORS
3,61 4,546.77
126,326.55
32.23
(1 74.49)
257.97
(244,51 7.27)
(1.00)
3,496,470.76
WORK COMP CLAIMS
HOUSING AUTHORITY
3,215.07
2,723.42
Bill Payment Total $ 3,502,409.25
o./Cc (L/GCL LU/ //-/4z2e//
3,496,470 6
3) 496, 470. 76
CITY OF WATERLOO
Council Communication
City Council Meeting: November 14, 2011
Prepared: November 3, 2011
Dept. Head Signature: Suzy Schares
# of Attachments: 4
covnaL Ary, rry41. ?It
No. „2-6((—�4Lv�
SUBJECT: Resolution to cancel assessment for 1823 City View Street
Submitted by: Suzy Schares, City Clerk
Recommended City Council Action: Resolution approving cancellation of assessment for 1823
City View Street; and authorize City Clerk to notify Black Hawk County Treasurer of said
cancellation.
Summary Statement:
Expenditure Required:
Background Information: The property owner indicated that the property has been rented as
Section 8 housing. Section 8 units are not invoiced because of their own yearly inspection process.
After further investigation it was discovered that this unit was invoiced in error.
City'of Waterloo Financial
11/03/11 Accounts Receivable Inquiry
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Black Hawk County Detailed Parcel Report
Page 1 of 2
BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION
Parcel ID
Deed Holder
Tax Mail to Address
8912-19-255-007
NICHOLS,HAROLD
NICHOLS,HAROLD
315 MORRELL AV
EVANSDALE, IA 50707-0000
PDF No.
Map Area
Contract Buyer
7
EWTLO-09
WA HA 0902
Property Address
Current Recorded Transfer
1823 CITY V EW ST
WATERLOO IA 50703-0000
Date Drawn
Date Filed
Recorded Document
Type
8/30/2010
9/2/2010
2011 004367
D
SALES
BUILDING PERMIT
Date
Amount
NUTC/Type
Date
Number
Amount
Reason
8/30/2010
37,250
NORMAL ARMS -LENGTH
TRANSACTION / Deed
8/17/2004
WA HA 0902
1,200
A/C
7/28/2004
WA HA 0779
150
Misc
11/23/20051,171,290
Dwelling
RESIDENTIAL SALE OF TWO OR
MORE PARCELS -SINGLE
CONSIDERATION / Deed
7/15/2004
WA 1292
89,012
New Dwlg
0
10/14/2004175,000
19,387
RESIDENTIAL SALE OF TWO OR
MORE PARCELS -SINGLE
CONSIDERATION / Deed
8/9/2004
417,000
RESIDENTIAL SALE OF TWO OR
MORE PARCELS -SINGLE
CONSIDERATION / Deed
ASSESSED VALUES/CREDITS
Year
Class
2011
R
100%
Value
Land
Dwelling
Bui ding
M/E
Total
Acres
5,100
33,100
0
0
38,200
0
Taxable
Value
Land
Dwelling
Building
M/E
Total
2,588
16,799
0
0
19,387
Year
Class
2010
R
100%
Value
Land
Dwelling
Bui ding
M/E
Total
cr
5,460
65,740
0
0
71Total,200
0es
Taxable
Value
Land
Dwelling
Building
M/E
Total
2,650
31,904
0
0
34,554
Year
Class
2009
R
100%
Value
Land
Dwelling
Bui ding
M/E
Total
Acres
5,460
65,740
0
0
71,200
0
Taxable
Value
Land
Dwelling
Building
M/E
Total
2,561
30,838
0
0
33,399
TAX INFORMATION ASSESSMENT YEAR 2010 PAYABLE 2011/2012
Tax
District
940001 - WATERLOO
Gross Value
Taxable Value
Military Exemption
Levy Rate
Gross Tax
Net Tax
Corp
71,200
34,554
0
42.69322
$1,475.22
$1,476.00
Nocorp
0
0
0
0
$0.00
Homestead Credit 'Disabled Veteran Credit (Property Tax Relief Credit rg CreditjFamily Farm Credit
http://www2.co.black-hawk. ia. us/website/bhmap/bhitepDet.asp?apn=891219255007
11/3/2011
Black Hawk County Detailed Parcel Report
CorpC1$0.00 1$0.00 1$0.00
Nocorp
1$0.00
Page 2 of 2
$0.00
LEGAL
CITY VIEW HEIGHTS E 66 FT N 145 FT BLK 8 SN #122001
LAND
Basis
Front
Rear
Side 1
Side 2
Lot
Area
Acres
Front Foot
145
145
66
66
0
9570
0.22
Totals:
Bedrooms Below
6
0
3
0
9570
0.22
DWELLING CHARACTERISTICS
Type
Style
Single -Family / Owner Occupied
Mfd Home Double)
Year Built
Area
Heat
C
Attic
2004
1404
Yes
Yes
None
Total Rooms Above
Total Rooms Below
Bedrooms Above
Bedrooms Below
6
0
3
0
Basement
Basement Finished Area
No Basement Floor
None
0
0
Foundation
Flooring
Pier
Carp / Vinyl
Exterior Walls
Interior Finish
Vinyl
Drwl
Roof
Asph / Gable
Non -Base
Heating
Floor/Wall
Pipeless
Handfired
Space Heaters
0
Plumbing
2 Full Bath
http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891219255007 11/3/2011
CITY OF WATERLOO
Council Communication
City Council Meeting: November 14, 2011
Prepared: November 8, 2011
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments: 1
SUBJECT: REQUEST BY MARK MINARD FOR A CONCRETE DRIVEWAY TO BE
LOCATED AT 706 CLOVERDALE AVENUE
Submitted by: Eric Thorson P.E., City Engineer
Recommended City Council Action:
I have reviewed this request and recommend its approval subject to the following provisions:
1. Work to be performed by an approved and bonded contractor.
2. A permit is to be obtained from the office of the City Engineer prior to construction.
3. All work shall be performed under the supervision of the City Engineer and at no cost to
the City of Waterloo.
$7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided
to the City Clerk's office.
Summary Statement
Attached is a request from MARK MINARD for construction of a concrete driveway and placing a
driveway or sidewalk on City right of way on an unimproved street, to be located at 706 CLOVERDALE
AVENUE,
Expenditure Required None
Source of Funds None
Policy Issue N/A
Alternative None
Background Information:
This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council
approval so that it can be recorded to the property, so that the waiver requirements run with the property
ownership.
Legal Description: CLOVERDALE ACRES REPLAT NO 1 LOT 21
Oct 28 11 02:06p Action Garage Builders
WAIVER
Date: -Z5 -//
Honorable Mayor and City Council
City Hall
Waterloo, IA 50703
Council Persons:
319-352-4541 p.1
I hereby request a waiver to the driveway and sidewalk specifications for the construction
of a 4.?/c- �� driveway or sidewalk located at
(concrete or asphalt)
6 ' Z&// 0/ ti Z. 6)0~1 i /.P -Y,f1- 6t/"1" .A.) •
(Address)
This waiver is needed because of:
special surface texture (Le., exposed aggregate, brick stamped pattern,
naving brick) to be used on the concrete approach.
elimination of the sidewalk section due to the inability to meet requirements of
the driveway and sidewalk policy, paragraph 1.
asphalt driveway with the elimination of the sidewalk section.
/placing a driveway or sidewalk on City right of way on an unimproved street.
I agree to the following:
1. To remove and replace this driveway to an official elevation at no additional expense to the
City of Waterloo at such time that sidewalk is constructed.
2. To remove and replace the private driveway, as needed, to an official elevation at no additional
expense to the City of Waterloo at such time that curb and gutter is constructed.
3. To pay for any additional expenses for the replacement of any such textured driveway or
sidewalk that has been removed for any City of Waterloo project.
4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer.
5. To have the driveway constructed according to the specifications and policies of the City
Engineer and under his supervision.
6. This waiver is for this property only.
Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of
recording this agreement.
Respectfully submitted,
fe 41/0169
Printed Name of Property Owner
Signature of Property Owner
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010 03 8400 1346
FY /I BUDGETED __&o
EXPENDED YTD /
THIS REQUEST /SIJ. (, v
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
S' (0 -0)/ //
Copy - Department
NAME(S) AND POSITION(S):
Michelle Weidner, Chief Financial Officer
DATE:
10/21/2011
NAME OF CLASS / MEETING:
16th Annual Governmental GAAP Update
DESTINATION:
Webinar — in office
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
11/3/2011
RETURN DATE:
11/3/2011
DATE(S) OF MEETING:
11/3/2011
PURPOSE OF TRAVEL:
Class covers governmental auditing and accounting principles update.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
N/A CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
180.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 180.00
BUDGET LINE ITEM: 010 03 8400 1346
x GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ 180.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD M OR
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE
it I
pt
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED QW% /g_((//6— //'!
FY��/ :4 BUDGETED 4/a0, 00
EXPENDED YTD _ iyr(i(g ._ /
THIS REQUEST 30-3.0d
LEFT AFTER THIS
REQUEST 3/ 3 U� �S
DATE Mt., // / , 1 /
Original - Clerk/Finance Cosy - Department
NAME(S) AND POSITION(S):
Mike Schipper (and 2"d possible instructor)
DATE:
October 24, 2011
NAME OF CLASS / MEETING:
Fisher Controls Technician Recertification
DESTINATION: Marshalltown, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
11-9-11
RETURN DATE:
11-11-11
DATE(S) OF MEETING:
11-10 & 11-11
PURPOSE OF TRAVEL/TRAINING:
To teach Hazardous Materials Technician Recertification class for Fisher Controls Industrial Haz Mat Team.
(As class will begin at 7 am we are providing a hotel room for the instructor so that he is better prepared to class delivery)
Expenses will be reimbursed through Invoice
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
160.00 LODGING TAXI
50.00 MEALS PARKING
REGISTRATION AIRFARE
93.00 MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 303.00
BUDGET LINE ITEM: )(
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ PER PERSON
I BELIE IS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
CITY OF W ER D BENEF AL TO THE
AN ' S NEC:SS
/0,
DEPATNT HEA P MAYOR
(6
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
((4/ (4J toe,.;-Rawt
TRAVEL REQUEST I''" 1
CITY OF WATERLOO -ne,6,41-- ,/�tu))
FINANCE DEPT.
LINE ITEM USED
FY _2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
STAFF ONLY
010-11-1100-1346
1406)6).(1 J
/335K`r2
2o7GW. up
NAME(S) AND POSITION(S):
Sergeant Michael Rasmussen
DATE: DATE ? , /l ' 20 / /
No emalfgi a2041$rk/Finance eopy - Department
NAME OF CLASS / MEETING:
Less Lethal Instructor Course
DESTINATION: Plainfield, IN
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
Nov. 27, 2011
Return Date:
Dec. 2, 2011
DATE(S) OF MEETING:
Nov. 28 -Dec. 1, 2011
PURPOSE OF TRAVEL:
Lt Cirksena is requesting authorization to send Sergeant Rasmussen to the Less -Lethal Instructor Course on Nov. 27th -
Dec. 1St, 2011, in Plainfield, iN. Sgt. Rasmussen is a member of the Waterloo Police Department Tactical Unit. As a
member of the tactical unit he is responsible for responding to high-risk dangerous weapons calls. This class will instruct
students on the use of OC Aerosols, specialty chemical munitions and distraction devices that out tactical unit uses. This
course will then allow Sergeant Rasmussen to instruct the tactical team members in the use of these weapons. This
training was originally approved on Aug. 22, 2011 and Sgt. Rasmussen was registered to attend a class in Elk River
Minnesota. The original class was cancelled and rescheduled for a few weeks later due to scheduling conflicts with the
training facility. Due to the postponement of the class several attendees cancelled and the class had to be cancelled. This
class is now available and the registration fees will transfer to this class. A city vehicle will be needed for travel to the
training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$750.00 LODGING
$225.00 MEALS
$895.00 REGISTRATION
$200.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 2070.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 2070.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
4'1
DEPARTMENT HEAD MAYOR
li-(-
DATE DATE
II lig c?rmi
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Todd Henrich, LS Electrician
NAME OF CLASS! MEETING:
Class on mechanical code
DEPARTURE DATE:
10/4/2011
PURPOSE OF TRAVELITRAINING
Training REQUIRED for plumbing license.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
DATE:
FINANCE DEPT. STAFF ONLY
LINE ITEM USED C2th h ZPO
FY BUDGETED )00. 00
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
BATE
Ori.inal - Clerk/Finance
10/24/2011
a, - be•artment
DESTINATION: Johnstone Supply, Waterloo IA
DEPARTURE POINT
IF NOT WATERLOO:
ATE(S) OF MEETING:
10/04/2011
x COST $
YES NO
METHOD OF TRAVEL: CITY VEHICLE
x
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
BUDGET LINE ITEM:
ESTIMATE OF COST NG
TAXI x GRANT REIMBURSABLE
LODGING YES NO
PARKING
MEALS REQUIRED CERTIFICATION
AIRFARE x
110.00 REGISTRATION IVIISCITOLLS YES NO
MILEAGElFUEL
TOTAL: $
110.00 PER PERSON
TOTAL FOR ALL: $ 1
10.00
I BELIEVE THIS T RIP
SERVES ENEF C A TO THE SE
AND IS NECESSARYAND
CITY OF WATERLOO
DEPAR ENT HEAD
I APPROVE THIS TRAVEL REQUEST
// J-? -- DATE
DATE uest Form January 2010
K:\Shared Goodies\Forms\Travel Req
CITY OF WATERLOO
Boards & Commissions Committee and Council Communication
City Council Meeting: November 14, 2011
Prepared: November 4, 2011
Dept. Head Signature:
# of Attachments:
SUBJECT: Cable TV Commission Appointments
Submitted by: Suzy Schares, City Clerk
Recommended City Council Action: Motion to approve and place appointments on file for:
Appointee
Board/Commission
Expiration Date
New or Re-
Appointment
Jane Scott
Cable TV Commission
December 31, 2013
Re -Appointment
Barbara Heinze
Cable TV Commission
December 31, 2013
New Appointment
Summary Statement:
Expenditure Required: N/A
Source of Funds: N/A
Policy Issue: N/A
Alternative: N/A
Background Information: This would bring the commission up to date with appointed
commission members.
Mayor
BUCK
CLARK
COUNCIL
MEMBERS
DAVID
JONES
Ward 1
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward 3
QUENTIN M.
HART
Ward 4
RON
WELPER
Ward 5
BOB
GREENWOOD
A! -Large
STEVE
SCHMI'I"T
A! Large
CITY OF WATERLOO, IOWA
CITY ATTORNEY'S OFFICE
715 Mulberry St. • Waterloo, EA 50703 • (319) 2914327 Fax (319) 291-4571
JAMES E. WALSH, JR, City Attorney • DAVID R. ZELLHOErl x, Assistant City Attorney
November 14, 2011
Mayor Buck Clark and
City Council
City Hall
Waterloo, IA 50703
Dear Mayor Clark and Council Members:
I have examined the bonds filed with the City Clerk/Auditor's Office up to the
close of business on November 10, 2011.
Of the bonds submitted, were approved and LTD
rejected, as hown on the attached list.
Very truly yours,
Assistant City Attorney
DRZ:lc
CITY WEBSITE: www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU!
An Equal Opportunfy/Affirmative Action Employer
BONDS FOR COUNCIL APPROVAL
NOVEMBER 14, 2011
RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/12) AMOUNT: $5,000.00
71191466 PROGRESSIVE CONCRETE, INC. CEDAR RAPIDS, IA
CITY OF WATERLOO
Council Communication
City Council Meeting: October 10, 2011
Prepared: October 6, 2011
Dept. Head Signature:
# of Attachments:
',Ali NCIH=4A,i \94it. 6ivc • •a.t. t1i/10,111
SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for
the bid document and specifications for General Contractor Services to construct
the Public Works Building Project at 625 Glenwood Street, Waterloo, IA and to
instruct the City Clerk to publish notice of hearing on bid document, specifications
etc, as November 14, 2011.
Submitted by: Mark Rice, Public Works Director
Recommended City Council Action: Approval
Summary Statement:
Expenditure Required:
Source of Funds: I -Jobs Grant, BHCGA Grant, GO Bond proceeds
Policy Issue
Alternative
Background Information: Request council approve setting date of hearing for bid opening on
General Contractor services to construct City of Waterloo Public Works Building project.
ADDENDUM #2
November 4, 2011
(Addendum #1 is in the spec — Volume I — Section 00910)
CITY OF WATERLOO IOWA
PUBLIC WORKS FACILITY
BIDS DUE: MONDAY, NOVEMBER 14, 2011 AT 4:00 PM at the City Clerks Office located at
715 Mulberry Street, Waterloo, Iowa. All proposals received will be opened in the Council
Chambers in the City Hall in the City of Waterloo, Iowa at 5:30 p.m.
To all Contract Bidders of record.
This Addendum is issued to modify, explain or correct the original Drawings and Specifications
as noted below, and is hereby made a part of the Contract documents. Please attach this
Addendum to the Specifications in your possession. Acknowledge receipt of this Addendum in
the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification.
PRE-BID WALK THRU WILL BE MONDAY OCTOBER 24, 2011 AT 10:00 A.M. AT THE
CONSTRUCTION SITE - 625 GLENWOOD AVENUE, WATERLOO, IOWA.
This Addendum consists of 23 written pages and 2 drawing sheets
If you are bidding as a General Contractor please notify our office by email
jonw(a�kuenvarch.com and IindaCa)kuenvarch.com
The list of City forms that MUST accompany your bid are:
1. Form of Bid Bond
2. Non -Collusion Affidavits of Prime Contractor
3. Reciprocal Resident Bidder Preference and Resident Bidder Certification — See the
Attached sheet — to be included with City forms - this was omitted in error.
4. Potential Item of work for MBE/WBE participation
a. MBE and or WBE Prebid contact information form
5. Form of Bid or proposal
All the following Acceptable Manufacturer's products below must meet or exceed written
specifications.
Section 08000
Section 10165
Section 15100
Section 15820
Section 15830
Section 15760
West Central Manufacturing
General Partitions
AST Poly Drain Polymer Concrete Channel
Louvers & Fire Dampers:
• Pottorff
• Louvers and Dampers, Inc
• United Enertech
Destratification Fans: Rite Hite
Electric Wall Heaters: Raywall
1
Section 15100
Section 15100
Emergency Eyewash: Speakman
Circulation Pumps: Taco
City Forms
1. Reciprocal Resident Bidder Preference and Resident Bidder Certification — See the
Attached sheet — to be included with Citv forms - this was omitted in error.
Division 7 Thermal and moisture Protection
1. See attached 07840 Fireproofing Spec — 10 pages
Division 10 Specialties (listed as Division 11 Equipment twice)
1. Change the first Division 11 to Division 10
Division 11 Equipment
1. Delete any reference to Sections 11144 Fuel Dispensing and Monitoring System
AND 13120 Salt Storage Building. These sections do not pertain to this project.
This section should be ADDED to the INDEX - Division 13 SPECIAL CONSTRUCTION
13122 Metal Building Systems 12 pages
Sheet 9.1 — Foundation Plan
1. On this sheet change the reference to Alternate #6 to Alternate #10 at the existing
building areas where a new overlay floor is being called out.
Section 04500 Masonry Restoration and Cleaning
1. This section is for the existing buildings and should be bid under alternate #6. Aliso see
notes under addendum #1 (00910).
Section 08300 Special Doors
1. Haas brand,model CHT -2016 is approved on this project
2. As noted all low voltage wiring required by overhead door contractor is by this
overhead door contractor; consisting of a minimum of wall stations, electric safety
edges, photo safety beams.
Section 03300 Concrete
1. PVC material or our TPER (thermo-plastic elastomeric rubber) material would be
acceptable as an alternative.
Questions and Answers:
1. Sheet 6.1 and 6.3 'Q' What bid do the doors go in that are on the demarcation line of
the alternates? All doors are part of the alternate the wall falls within. A. All doors on
sheet 2.1 are part of the base bid. See door and room schedules each list what
alternate they fall.
2
2. Sheet 2.1 First Floor Plan — Base Bid 'Q' Are the foundations, CMU walls, door and
frame shown within ALT #1 on Sheet 2.1 (Walls around Elec Room 141 a) to be
included in the Base Bid? A. Yes all the walls, columns and wall footings shown on
this plan are part of the base bid — From footing to roof. All other footings are pad the
alternate area they fall within.
3. Sheet 1.2. Are the areas where the future Salt Storage structure and the Fuel Island
areas to be paved at this time as part of the base bid? Or are these areas to be left as
a gravel surface only? A. Salt Storage and Fuel island will be left as a gravel surface
under the base bid.
4. Sheet 1.2. A note on the plan at the Standby Generator Concrete Pad refers to sheet
El for more info. It doesn't show up on that sheet, but a section through the pad is on
6/1.2. That detail shows a pad on grade surrounded by grass. The location on the
plan is shown as concrete paved. Does the pavement butt up to the pad or is the pad
poured on top of the pavement? Also, is the electric utility providing the transformer
pad or are we? Sheet El 5 is calling for containment around the pad. If we are to
provide the pad and containment, we will need a drawing in order to construct it.
Please provide that drawing. A. See attached drawing for the utility pad and
containment area that are part of the base bid.
5. Sheet 2.1.1. Your Alternate descriptions are a bit cloudy. Are all of the interior strip
footings and fdns part of alternate #3 or part of the base bid? I assume that the interior
column footings are part of the base bid because they support the roof structure.
Please clarify. I also have the same question regarding Alternate #1. A. All exterior
walls & footings are part of Base Bid, except the area indicated for alternate 2.
Concrete slabs are part of each alternate.
6. Spec section 01030 Alternates, What are the limits and scope of work for Alternate
10? It's not shown on the drawings. Is this actually the work labeled as Alternate #6
on sheet 9.1, the 4" slab overlay? If we overlay these floors, how does that impact
detail 22/5.1, the trench drain detail? Or is the trench drain in these areas part of
Alternate 10 (or 6 on 9.1) and not included in the base bid? A. On sheet 9.1, area
indicated as Alternate 6 should read alternate 10. The trench drain is part of Base Bid
7. Sheet 2.6. The note at the wall along Grid Line U.2 says to demo this wall as part of
Alternate #7. Alternate #7 is identified as providing and installing the OH Bridge
Cranes. What does removing this wall have to do with that? A similar note occurs on
sheet 2.1. Shouldn't this wall removal and replacement be part of the base bid, or
perhaps even alternate 10. These notes, if I recall are remnants from the project bid
in May. Please clarify. A. Wrong Note: On sheets 2.1 & 2.6 on the East wall of the
existing building the note that indicates the following: "ALT BID #7 New Precast Wall
Panels" should be eliminated. The Note should read "Existing precast wall panels to
remain"
3
8. Spec section 01030 Alternates & drawing 2.1. It appears that Alternate 2 extends the
building to the east. Does this alternate only include adding the south precast wall,
footings and foundations, SOG, roof framing and roofing? I am assuming that no work
associated with Alternate #3 is included in this alternate. However, does the SOG
stop 4' north of Grid Line 4.3, same as the base bid? Again, please clarify. A.
Alternate 2 is adding the South Precast Panels, foundations, metal structure, roof
structure, and roof system in the area indicated on plans. Grade on slab is part of
Alternate 3 south of line 4.3. North of line 4.3 the SOG will be part of alternate 2
(concrete slab type 'C').
9. Spec section 01030 Alternates. Alternate #9, Vehicle Wash System. Are the pits and
trench drains associated with this system to be included in the base bid or added for
the alternate? A. Pit and trench will be part of the base bid
10. Sheets 2.1 and 9.1 call out a detail for one of the pits as being 8/4.4. 8/4.4 is a wall
section, not a pit section. Please provide details of these pits (if I recall from the May
bid, the info is available from the vendor, so why not provide it? A. The pits of the
Vehicle Wash Area are part of Base Bid. Pit Detail 8/4.4 is wrong. Should read 1/4.2.
11. Spec section 01030, Alternates, Alternate #6. Is this just the topping in this room, and
is the new for called out in Alternate 10, just the floor topping in room 165? The Bid
Form provides no other information regarding scope. What is all included in this
Alternate? The work scope is not defined. A. Alternate 6 is for the work required on
sheet 2.1.2 and 2.8.1 Alternate 10: will be a new concrete floor overlay as noted on
sheet 9.1.
12. Spec section 01030, Alternates, Alternate 11. This alternate calls for painting of rooms
165, 167 & 168. What all are we to paint? Floors, walls, roof framing and ceiling?
Again, clarify the scope. A. Alternate 11: Paint All Walls, Roof Framing, & Ceiling
Deck, and any exposed duct & piping on rooms 167 & 168
13. Spec section 01030, Alternates, Alternate #5.Does this alternate include the 8'-9.5"
wide section on the east side of Grid Line E? Also, are the stairway enclosure walls
with associated fdns and stairs at the east end of the mezzanine considered part of
this alternate? A. Alternate 1 is to include the mezzanine section east of Line E as
noted on sheet 2.2.1:
14. Do we price out the Alternates 13 and 14 against the base bid only — or also against
the Alternates 1 and 2 collectively? A. Alternate 13 should be compared to Base Bid
and Alternate 2 and Alternate 14 should be compared to Alternates 1 and 3.
15. Section (08700) The specs asks for master key all locks in accordance with owners
master key system. A. Owner does not have an existing system that needs to me
match.
16. What is the embedment, thread length and configuration of the 1" anchor bolts as
noted on 9, 10 and 12 /9.4? A. Size would match AB -1 on 8/9.4.
17. Are the "steel attachment angles" as noted on 13 & 18/5.1 and 6 &13/5.2 by the
overhead door provider? A. Attachment is the requirement of the overhead door
contractor
4
18. How will the brace rods connect to the building? A. Connection pates high and low on
the columns
19. Is Alternate #2 to include a Mezzanine? A. No Mezzanine for this area; mezzanine is
part of Alternate 3.
20. Should all structural members which support the crane be excluded from the Base Bid
and added in Alternate 7? A. No all steel for the crane is part of base bid except the
crane rail that is the responsibility of the crane contractor as noted in the
specifications.
21. First, In division 04200, Part 2, at 2.1, B.7. the note refers to Light Weight
Aggregate Units. Typically, I don't believe that County Materials offer their
Heritage Series Brick in Lightweight, so I wanted to verify that you wanted
something other than the norm? Also, on the Split Face Architectural Block
colored units, they would also typically not be made in a Lightweight aggregate,
so the same question would apply. A. The lightweight units are only the standard
interior units on the mezzanine.
22. Not used
23, I would like to bid the Window Blinds for the Waterloo Public Works job. I have
not found the plan sheet with the window sizes. Also, it looks like you want blinds
on the interior sidelights, I have not found the plan sheet for the doors and
sidelight sizes. Can you direct me to the correct pages? A. See sheet 8.1 for
location and 7.1 and 7.2 for sizes that aren't listed on the plan. See attached
sheet for exterior window sizes that receive blinds too.
24. Not used
25. Liquidation clause in the spec — 00810-6. There is no length of time listed. A. no
damage clause will be enforced on this project. Contractor to note number of
days on bid form.
26. There should to be an idf added for the lines that are over 300ft i would suggest
adding it in utility room 179 this will require adding a 25piar phone line and a 6
strand fiber to connect data room 125 to the idf room. A. Yes the above needs to
be added to the system as part of alternate #4 per sheet IT -1.
27. The specs call for Leviton jacks and systemax patch panels or equal would
Uniprise be an perceptible substitute? A. Approval will need to be met during
shop drawing process.
28. Would Bogan speakers and horns be ok to bid on this job? A. Approval will need
5
to be met during shop drawing process.
29. What color would you like the face plates to be? A. color to be white or Ivory
Where Exactly is the CATV to be routed to? A. data 125
30. Are the existing ballast roofs going to be replaced and have the same
specifications as the new roofs? Or will they be left alone, or will they be
modified? A. The existing roofs are a built up roof system. The roof over existing
parking 168 and shop 167 will be replaced under alternate #6. The roof over
existing building (grid lines L to U.2 and 2.4 to 5.4) will be replaced under the
base bid. See details 4.6 and 4.8. The system will be the same system all except
these areas will require a fully adhered system not ballasted.
31. I can't find details for the canopy roofs. It says they will be ballast, but I don't
know if there is a gutter, drain, gravel stop, parapet, or a combination of a
couple? A. The office area canopy are part of the (13120) complete system.
32. Could you clarify Alternates #2 and #6 for me? How do they pertain to the
roofing aspect? A. Alternate #2 will be a complete building area grid lines 11.3 to
5.4 and Q.2 to U.2 with a complete roof system per details 1 /4.3 and 3 /4.3. See
notes above for Alternate #6.
33. Plan page 2.3 - On Grid line 13 and a looks like there are 2 wythes of masonry
at the corner being used. Is that supposed to be a 4" cmu over 8" cmu backup?
Similar look as you go along grid line 13. Please clarify. A. See sections 3 /4.4
and 4 /4.4 units just go from 8" to 12".
34. Section cut 4/4.4 show a wider unit being used. Is this a 12" cmu full height? A.
Yes
35. Section cut 1/4.4 calls out in the notes at the base of the wall 04200 12" accent.
Are we using 12" bed depth block at the base of the wall and 8" bed depth block
at the top of the walls? What is the bed depth of the 1/2 high blocks in the middle
of the wall? A. Should read 8" unit.
36. Section cut 2/4.4 calls out at the top of the window to parge the back side of
block. Is that to be a mortar parge? Is it only at the block that projects out? Is
this required at all? A. Yes parge complete back side of all office block walls as
noted.
37. Plan page 2.1.1 - Are the interior masonry walls for rooms 183, 184, 185, 188 &
189 part of Alternates #2 or #3? A. Part of alternate #3
38. Plan page 2.2.1 - Is stair 186 part of Alternate #5 or is it included in Alternates
#2 or #3? A. Part of Alternate #3
39. Plan page 2.1 - On grid line 1, between grid Q & Q.2 has a section cut 5/4.8.
There is no such detail, please clarify. A. Yes see sheet 4.8 and 2/9.2. and as
noted these are part of alternate #6
6
40. Specification Section 910 — Addendum #1 — Page 910-2 & 3 — Under Section
04200, items #1 and #6 refer to Detail 8/5.1. This detail is a control joint detail.
Please clarify how it pertains to these to items. A See detail on sheet 2/9.2.
41. Plan pages 4.9, 4.10, 4.11 & 4.12 — Please identify the location of this wall
sections cut on the floor plan. A. On sheet 9.2.1 details noted as 4.1 should read
4.9, 4.2 should read 4.10, 4.3 should read 4.11 and 4.5 should read 4.12.
42. Alternate #6 ----It appears the unit heaters and exhaust fans that appear inside
the Alternate #6 box are in the base bid (according to the schedule). Is there No
HVAC work in Alternate #6? A. Correct the HVAC, plumbing, fire protection and
electrical are part of the base bid as noted.
43. Is the Rooftop Unit Schedule on Page H7 correct? RTU1,2,5 are in Alternate #1
and RTU3,4 are in alternate #4? A. Yes correct
44. In alternate 1 & 3, concrete part, does it include both concrete footings ST -1 &
concrete slabs? A. Yes except exterior and interior walls that are on sheet 2.1 and
are part of the base bid.
45. Section 04200 Unit Masonry, 2.1, B, 3&4: Includes reference to "Block #2" and
"Block #1". Sheet 2.7.1 has references to "Concrete Brick #1" and "Concrete
Brick #2". Please clarify the difference between references to brick vs. block. A.
All should read block
46. Section 09900 Painting: Please provide a product specification for traffic line
paint.
47. Section 10350 Flagpoles, 2.1, C, 1: Classification sub -paragraph lists ground set
pole, remainder of specification describes wall mount type. Please clarify. A. Flag
poles are wall mounted.
48. Section 11142 Vehicle Wash System: Section is noted as being part of Alternate
#3 which is inconsistent with bid form. Please clarify. A. Vehicle Wash System is
part of alternate #9.
49. Sheets 4.2 & 9.1. Section 2/4.2 appears to show an 8" slab in the locker room area. Is
that correct, or should this actually be a type A, 4" slab? It's not called out on sheet
9.1 at the men's locker room area, but it is called out at the women's locker room
area. A. Locker rooms will have type 'A'
7
50. Sheet 9.1. What type of slab is required in the Training/Lunch Room area? The
Foremen/Strategy Area? The Oil Distribution Room? None of these are called out on
9.1. A. Room 158 will have type TB'; room 111, 132 and 134 to have type 'A'.
51. Spec section 02831 Chain Link Fence and spec section 01030.. The spec identifies
the Fence as Alternate 10. In spec section 01030, alternate 10 is called out as adding
the concrete floor in the existing buildings. Was this fence reference to Alternate 10 a
left over note from the May bid, or is the fencing in Alternate 10 along with the floor
slabs? Or is the fencing actually to be part of the Base Bid? Please clarify. A. All site
fencing and gates are part of the base bid please disregard all reference to Alternate
#10 within this section.
52. Spec section 07310 Shingles. I am assuming that since the Salt Storage Stucture is
not part of this bid that we can ignore this spec section. Is this correct? A. Yes this
section is not to be used for this bid.
53. Sheet 2.4. The OH door numbers are missing at the south walls of rooms 182 & 184.
A. Door letters can be found on sheet 2.7 (doors D and F)
54. Sheet 6.1 and spec section 00020. Are doors J, K , L , M, N, 0, P, MM, NN, 00 & PP
part of Alternate 6, or in the base bid? At sheet 6.1, doors J, K, L ,M, N, 0 & P are not
labeled on the floor plan. A. Overhead doors J, K , L , M, N, 0 & P and related work
are part of alternate #6. Overhead doors MM, NN, 00 & PP are to be installed in the
base bid but not if alternate #6 is taken so the cost of these doors should be deducted
in alternate #6 and the cost to masonry infill the existing openings needs to be part of
the alternate #6 bid.
55. Spec sections 13120 & 11144. I am assuming that neither of these spec sections
apply to this project, since both are labeled as future on the drawings and are
leftovers from the May bid. Is this a correct assumption? A. Correct these sections
are future and due to being green some of the recycled books still have these sections
within. These sections will not be part of this bid.
56. Spec sections 10990 & 00020. The Pressure washer is called out as Alternate #4 in
spec section 10990 and Alternate #12 in spec section 00020. Which is correct? A.
Delete reference to the pressure washer it is no longer part of the bid (owner will
supply). Equipment under alternate #12 are the air and water reels noted on sheets
2.1.3, P1, P2 and P4.
57. IPC has a company policy to not use Polyisocyanurate in our precast panels. The
spec reads that extruded is an acceptable alternate, but we cannot achieve the
required R -Value in either a 10" or 12" panel. In a 10" panel we would be able to get
an R-17 and in a 12" panel we would be able to get an R-19. Is this acceptable? A.
Wall panel insulation can be R-19 - see addifional items in addendum #1 under spec
section (00910)
8
58. Description of Alternate one on the Bid form (from grid lines 13 to 9.3 and D.9 to H.5)
are different than what is shown on sheets 2.1,2.1.1 and 2.1.2 Please clarify. A.
Alternate 1 on the Bid form should read from grid lines (10.2 to 7 and A to D.9) and
(13 to 10.8 and D.9 toJ.5) and (10.8 to 9.3 and D.9 to H.5)- see sheet 2.1.1 fora
clear outline. Note the block walls that show up on sheet 2.1 around and east of elect
rm 141a are part of the base bid. These walls are used to mount the water and
electrical services as shown on sheets P1 and E7.
59. Alternate 4 as shown on sheets 2.1, 2.1.1, and 2.1.2 is shown as being the Base Bid
on sheets 2.2, 2.2.1, and 2.2.2. Please clarify. A. On sheets 2.1, 2.1.1, and 2.2.2 we
are showing the roof over the office area. The building shell, structure, exterior walls,
& roof, are part of the Base Bid. Alternates of Interior of office areas are as indicated
on sheets 2.1, 2.1.1, and 2.1.2
60. The Area from grid lines 13 to 10.8 and D.9 to just right of J.5 is called out as alternate
One on sheets 2.1, 2.1.1, and 2.1.2 but is indicated as Base Bid on sheets 2.2, 2.1.2,
and 2.2.2. Please clarify. A. On sheets 2.1,2.1.1, and 2.2.2 we are showing the roof
over the office area. The building shell, structure, exterior walls, & roof, are part of the
Base Bid. Alternates if interior of office areas are as indicated on sheets 2.1, 2.1.1,
and 2.1.2
61. Section 01030 Alternates, Alternate #1: Is the elevator pit foundation included in the
base bid or in Alternate #1? A. The elevator pit will be part of the base bid - concrete
pit only and east precast wall. The precast wall should be over size by16" in width
and 8" in height so the elevator door can be installed and 8" masonry can be infilled
around the door frame as part of alternate 1.
62. Drawing Sheet 1.2 Site Layout and Pavement Plan: Drawing shows pavement and
fencing as if Alternate #2 has been accepted. A. Under the base bid the fencing will
be extended to the east building line Q.2 and 24' wide access drive will extend west to
the concrete approach at door H.
63. Drawing Sheet 2.1.1: There is an opening in the north wall of room 155. Is this a
door or window? If so, what opening number is it? A. See sheet 2.3 for window width
and section 9/4.7 for height. These openings can also be seen on 3.1 - all frames are
hollow metal frames,
64. Drawing Sheet 2.1.2: Please identify all of the door and window openings in the south
exterior wall for Alternate #2. A. See sheet 2.7/3 South Elevation - doors and
windows east of grid line Q are part of alternate #2.
65. Drawing Sheet 1.2 Site Layout and Pavement Plan: Paving Key shows "Grass Area"
as un -hatched white space, which would indicate that all areas of the drawing that are
not hatched are to be grass. Please indicate the limits of grass seeding to be included
in the bid. A. the area of grass seed is 110,000 sq/ft.
9
66. Drawing Sheet 2.1.1, First Floor Plan Alternates #1 and #3: What are the ceiling
finishes for the areas in Alternate #3 and eastern parts of Alternate #1? If Alternate
#5 is not accepted there is no structure above. Also, are mechanical and fire
protection to be suspended all the way from the roof structure as part of alternate #3?
A. The ceilings for rooms in the area of alternate #3 will be the 27' high metal decking
and joist (mezzanine ceiling). Alternate #1 does include the mezzanine above.
67. Drawing Sheet 2.1 .2 First Floor Plan — Alternate #4: Is the concrete slab on grade in
this area included in the base bid or in the alternate? A. No all concrete floors will be
part of the alternate they fall. Stone will installed in all alternate areas under the base
bid.
68. Drawing Sheet 2.1.1 and 2.2.1: Stairwell 186 is shown as part of alternate #3 and as
part of alternate #5. Please clarify which alternate the steel stairs are to be included
with. A. Stairwell 186 is part of alternate #3.
69. Section 08100/2.3/B/1 - Should the exterior frames be galvanized? A. No hollow metal
70. Section 08100/2.3/B/6 - Could you provide additional details regarding what you are
requesting? A. No special mortise bottoms required.
71. Section 08100/2.3/C/3/a - Should the exterior doors be galvanized? A. No hollow
metal
72. Section 08100/2.3/C/3/e - Head Reinforcing Channel (HRC) is typically used at
openings greater than 48". A. HRC only at doors larger than 42"
73. Section 08210/2.1/B - Are you wanting the door edges to match the door faces or to
be a compatible hardwood? Either way meets the AWI flush door standards. A. Door
edge just needs to be of compatible hardwood.
74. Section 08410/1.1/C - Section 08410/2.1/1 - Section 08700/2.1/E - Plan Page
6.3/Hardware Notes - Please clarify what hardware, if any, for the aluminum doors is
to be provided by the hardware supplier. The documents indicated above seem to
contradict themselves. Should at least the Cylinders be provided by the hardware
supplier in order that they can be keyed to the building and owner's existing system?
A. All aluminum door hardware is by (08410) contractor accept the cylinders to be
supplied by section (08700)
75. Section 06400/1.1/B/5 - Section 06400/2.1/F - Section 08700/1.1/A - Please clarify
who is responsible for the cabinet hardware. A. All cabinet hardware is by the cabinet
contractor as noted in (06400)
76. Section 08700/2.1 - Please clarify the hardware finish. Specifications indicate Bronze.
A. Hardware to be US 10/613 and locksets 643e aged Bronze.
77. Section 08700/2.1/E - The panic hardware specified is not ADA compliant. Should
this hardware be modified to be ADA compliant? A. Panic hardware should have a
9947L — ADA lever on the exterior side or equal.
78. Section 08700/2.1/L - Could we use InPro Corporation for the name plates. A. Yes
10
79. Section 08700/2.2/G - Could Ives Hinges be approved as a comparable? A, Yes
80. Section 08700/2.2/H - Could Reese be approved as a comparable? A. Yes
81. Section 08700/2.2/1 - Could Rockwood be approved as a comparable?
A. Yes with a minimum thickness of 0.60
82. Can you please clarify what areas of the building are included in the base bid and
which portions are in the alternate bids. The floor plan on sheet 2.1 shows the south
elevation stopping near column line Q.2 yet the south elevation 3/ 2.7 shows it
continuing east to column line U.2. Please verify which is correct for the base bid and
which is for alternate 2. A. Sheet 2.1 shows all the base bid walls. The south wall will
stop at grid line Q under the base bid and extend to U.2 as part of alternate 2. Exterior
elevation will be constructed the same way - under base bid the wall will stop at grid
line Q and extend to U.2 if alternate 2 is taken.
83. The typical panel width is 8'-0". Is a wider typical panel layout acceptable for the base
bid? If so, what is the widest acceptable panel width? A. No set Panel width - 12'-0"
panel ok as long as window openings can be achieved
84. Please clarify extent of acoustical deck. Detail 1/A5.3 indicates the acoustical deck is
at the high roof. Sheet 9.3 is identifying "A" and "B" deck. "A" being a section of high
roof and a section of low roof. If the "A" and "B" shown sheet A9.3 refers back to the
schedule shown as 13/A9.4 then I am not seeing any acoustical deck identified on
that schedule. Does "A" identify the acoustical deck. A. You are mentioning two
different things. One is the acoustical metal decking and the other is the deck
fastening details. On sheet 9.4 (schedule 13/9.4) what you are looking at are the
fastening patterns of the decks. The acoustical decking only goes on the high roof of
the maintenance garage area 160 from grid lines 1 to 10.2 between grind lines A and
D.9. All the other decking areas have normal metal decking. Type "A" deck does not
stand for acoustical.
85. Sheet 2.8, North & East,Exterior Elevations. This drawing shows in -filling 4 wall
openings with block at the locations of OH doors MM, NN, 00 & PP, but the note also
refers to Addendum 6. Should this actually refer to Alternate 6 in lieu of Addendum 6?
For this alternate, do we pull the doors out of the base bid and substitute CMU in the
openings? A. Yes should read alternate #6 block infill and overhead doors as part of
base bid as noted.
86. Sheets 6.1 & 8.1. Do you want the concrete floors in Janitor Room 138 to be sealed?
Nothing is called for in the Finish Schedule. A. Room 138 to receive concrete floor
sealer only sealer per specifications (03300).
87. Sheets 6.1 & 8.1. The Finish Schedule calls for 8 x 8 Porcelain Tile in Room 177 and
Conc Floor in Room 178. Sheet 8.1 shows 12 x 12 VCT in both rooms. Which is
correct? A. Room 177 should per schedule 8 x 8 porcelain Tile and room 178 is
concrete.
88. Sheet 2.1.4 & Spec Section 01030. Sheet 2.1.4 is Labeled Alternate #14, Masonry
Walls in Lieu of Precast Panels. Spec Section 01030 has this option listed as
Alternate #13. Which is it 13 or 14? A. sheet 2.1.4 should read Alternate 13 not 14.
11
89. I inquired about the direct to deck application of EPS with the insulation manufacturer
since the specifications indicate to install perlite as required by insulation system. His
response is below. Are you requiring densdeck since section 07532, 1.2,6,2
requires roof assembly classification to meet FM 1-20 or is UL and IBC approval
sufficient and the fire stop can be eliminated? A. Perlite required at all EPS roof areas
unless product is approved to be installed directly over the decking per UL and IBC.
90. Would you accept a 45m reinforced TPO mechanically attached roof system in lieu of
the 45m nonreinforced EPDM ballast roof system? A. Yes
91. Sheet 2.7, 2.7.1 Exterior Elevations The exterior elevations call out for architectural
metal panels on the gable ends of the pre-engineered portion of this project and it
references the specifications Section 13122. A. The marquee-lok soffit panels are to
be used at the gable ends.
92. Fire stopping (07840) See attached fire stopping specification — 10 sheets
ELECTRICAL ADDENDUM #2
General:
1. Lighting representatives have submitted the following light types for prior approval
and have been approved:
a. Light fixture types M1, N, R and OA submitted by M&M Lighting have been
approved for general compliance
b. Light fixture types N and R submitted by Strauss Architectural Systems have
been approved for general compliance.
Sheet E4:
1. Wash Bay 163: remove two type T fluorescent lights.
2. Wash Bay 163: Change type M light fixtures to T5HO per light fixture schedule
revision on sheet E12. Wire two of the type M lights on the switched emergency
circuit (switched circuit that the type T lights were on). The emergency lights will be
the northeast and southeast lights. The emergency lighting control unit will need to
be mounted inside a NEMA 4X box in the wash bays. Lights shall be controlled by
the Tight switches and the occupancy sensors per sheet E4 note 3 (occupancy
sensors will be used under the base and alternate E-1 bids).
3. Entry/Wash Bay 164: remove two type T fluorescent lights.
4. Entry/Wash Bay 164: Change type M light fixtures to T5HO per light fixture schedule
revision on sheet E12. Wire two of the type M lights on the switched emergency
circuit (switched circuit that the type T lights were on). The emergency lights will be
the northeast and southeast lights. The emergency lighting control unit will need to
be mounted inside a NEMA 4X box in the wash bays. Lights shall be controlled by
the light switches and the occupancy sensors per sheet E4 note 4 (occupancy
sensors will be used under the base and alternate E-2 bids).
Sheet E12:
1. Light fixture schedule: Change type M light fixture to Lithonia FHE-654L-2/3-MHKB
wet location, IP65, IP66 and IP67 rated, high bay with stainless steel V -hook and
brackets or equal. T5HO lamps shall be 4100K. Lights can be hung from the bottom
of the joists. Mount with stainless steel fasteners as required.
2. Light fixture schedule: Type M1 light to have neutral white color LED's. Part number
should be HB2N4M.
12
RESIDENT BIDDER CERTIFICATION
CONTRACT NO:
PROJECT NAME:
DATE OF LETTING:
To be a qualified resident bidder, the person, corporation, partnership, or firm shall not
have, as employees, Illinois laborers on the work site of a non -federal -aid project within
Iowa. An Illinois laborer is any person who has resided in Illinois for at least 30 days
and intends to become or remain an Illinois resident. This applies to all labor on the
project, whether skilled, semi -skilled, or unskilled, whether manual or non -manual. This
also applies to work subcontracted by or to the resident bidder on a non -federal -aid
project within Iowa. The resident bidder may place on such work no more than three
residents of Illinois who are his regularly employed executive and technical experts.
This qualification as resident bidder shall be maintained by the contractor and his
subcontractors at the work site until this project is completed.
I hereby certify that no Illinois resident laborer as defined above will be employed at the
work site during the contract period from the start of the project until its completion.
COMPANY NAME
CORPORATE OFFICER
TITLE
DATE
13
07840-1
SECTION 07840 FIRESTOPPING
SCOPE Applicable provisions of the General and Supplementary Conditions and
Division 1 govern work under this Section.
INDEX 1.1 Description 2.2 Acceptable Manufacturers
1.2 Quality Assurance 2.3 Materials
1.3 References 3.1 Preparation
1.4 Submittals 3.2 Coordination
1.5 Installer Qualifications 3.3 Installation
1.6 Delivery, Storage & Handling 3.4 Field Quality Control
1.7 Project Conditions 3.5 Identification
2.1 General 3.6 Adjustment and Cleaning
PART 1 - GENERAL
1.1 Description
A. Work Included: Fire stopping work includes both "Through -Penetration Firestop
Systems" and "Fire -resistive Construction Joints. Refer to Division 15 and 16
specifications for additional information. In resolving conflicts between this section and
Division 15 and 16, the more stringent standard will apply. Only tested firestop systems
shall be used in specific locations as follows:
1. Penetrations for the passage of duct, cable, cable tray, conduit, piping, electrical
busways and raceways through fire -rated vertical barriers (walls and partitions),
horizontal barriers (floor/ceiling assemblies), and vertical service shaft walls and
partitions.
2. Openings between structurally separate sections of wall or floors.
3. Gaps between the top of walls and ceilings or roof assemblies.
4. Openings and penetrations in fire -rated partitions or walls containing fire doors.
5. Openings around structural members which penetrate floors or walls.
B. Definitions
1. Firestopping: Material or combination of materials used to retain integrity of fire -
rated construction by maintaining an effective barrier against the spread of flame,
smoke, and hot gases through penetrations in, or construction joints between, fire
rated wall and floor assemblies.
C. Related Work Specified Elsewhere
1. Cast in Place Concrete Section 03300
2. Precast Concrete Section 03410
3. Masonry Section 04200
4. Structural Metal Framing Section 05100
5. Steel Joists and Girders Section 05210
6. Metal Decking Section 05300
7. Sealants and Caulking Section 07920
8. Gypsum Wallboard Section 09250
9. Mechanical and Electrical Divisions 15, 16
07840-2
1.2 Quality Assurance
A. A manufacturer's direct representative (not distributor or agent) to be on-site during
initial installation of firestop systems to train appropriate contractor personnel in
proper selection and installation procedures. This will be done per manufacturer's
written recommendations published in their literature and drawing details.
B. Firestop System installation must meet requirements of ASTM E 814, UL 1479 or
UL 2079 tested assemblies that provide a fire rating equal to that of construction
being penetrated.
C. Proposed firestop materials and methods shall conform to applicable governing
codes having local jurisdiction.
D. Firestop Systems do not reestablish the structural integrity of load bearing
partitions/assemblies, or support live loads and traffic. Installer shall consult the
structural engineer prior to penetrating any load bearing assembly.
E. For those firestop applications that exist for which no qualified tested system is
available through a manufacturer, an engineering judgment derived from similar
qualified tested system designs or other tests will be submitted to local authorities
having jurisdiction for their review and approval prior to installation. Engineering
judgment documents must follow requirements set forth by the International
Firestop Council.
1.3 References
A. Test Requirements: ASTM E 814, "Standard Method of Fire Tests of Through
Penetration Fire Stops"
B. Test Requirements: UL 1479, "Fire Tests of Through -Penetration Firestops"
C. Test Requirements: UL 2079, "Tests for Fire Resistance of Building Joint
Systems"
D. Underwriters Laboratories (UL) of Northbrook, IL publishes tested systems in their
"FIRE RESISTANCE DIRECTORY" that is updated annually.
1. UL Fire Resistance Directory:
a. Firestop Devices (XHJI)
b. Fire Resistance Ratings (BXRH)
c. Through -Penetration Firestop Systems (XHEZ)
d. Fill, Voids, or Cavity Material (XHHW)
e. Forming Materials (XHKU)
f. Joint Systems (XHBN)
g. Perimeter Fire Containment Systems (XHDG)
E. Test Requirements: ASTM E 1966, "Standard Test Method for Fire Resistive Joint
Systems"
07840-3
F. Test Requirements: ASTM E 2307, "Standard Test Method for Determining Fire
Resistance of Perimeter Fire Barrier Systems Using Intermediate -Scale, Multi -story
Test Apparatus"
G. Inspection Requirements: ASTM E 2174, "Standard Practice for On-site Inspection
of Installed Fire Stops"
H. ASTM E 84, "Standard Test Method for Surface Burning Characteristics of Building
Materials"
International Firestop Council Guidelines for Evaluating Firestop Systems
Engineering Judgments
J. IBC 2006.
K. NFPA 101 - Life Safety Code
L. NFPA 70 - National Electric Code
Fire Stopping Systems UL Classification System
Construction Type Of System
Penetrated Construction Identification
1 No Penetrating Items: F, W, C A, B, J, K, L 0001-0999
2 Metallic Pipes, Conduit or Tubing: F, W, C A, B, J, K, L 1001-1999
3 Nonmetallic Pipe, Conduit or Tubing: F, W, C A, B, J, K, L 2001-2999
4 Electric Cables: F, W, C A, B, J, K, L 3001-3999
5 Cable, Trays with Electric Cables: F, W, C A, B, J, K, L 4001-4999
6 Insulated Pipes: F, W, C A, B, J, K, L 5001-5999
7 Electrical Bussduct Penetrations: F, W, C A, B, J, K, L 6001-6999
8 Mechanical Ductwork Penetrations: F, W, C A, B, J, K, L 7001-7999
9 Multiple Penetrations Through Common Openings: F, W, C A, B, J, K, L 8000-8999
Construction Penetration
Floor
F penetration
W Wall penetration
Either floor or wall
C penetration
Type of Construction
A- Concrete floors equal to of less than 5 -inches thick
Concrete floors greater than 5 -inches
B- thick
J- Concrete or masonry walls equal to or less than 8 -inches thick
K- Concrete of masonry walls greater than 8 -inches thick
L- Framed walls
07840-4
THROUGH -PENETRATION UL CLASSIFICATION SYSTEM
Fire -Resistant Joint Systems
JOINT UL CLASSIFICATION SYSTEM
UL
Classificatio
n System
Joint
System Movement Joint Width
Capability
1 Floor -to -Floor FF D 0000-0999
2 Wall -to -Wall WW D 0000-0999
3 Floor -to -Wall: FW D 0000-0999
4 Head of Wall: HW D 0000-0999
Movement Capability
Has movement
D- capability
Joint Width
0000-0999 Less than or equal to 2 -inches
1.4 Submittals
A. Submit Product Data: Manufacturer's specifications and technical data for each
material including the composition and limitations, documentation of qualified tested
firestop systems to be used and manufacturer's installation instructions to comply with
Section 1300.
B. Submit Manufacturer's engineering judgment identification number and drawing details
when no qualified tested system is available for an application. Engineering judgment
must include both project name and contractor's name who will install firestop system
as described in document.
C. Submit material safety data sheets provided with product delivered to job -site.
1.5 Installer Qualifications
A. Engage an experienced Installer who is certified, licensed, or otherwise qualified by
the firestopping manufacturer as having been provided the necessary training to
install manufacturer's products per specified requirements. A supplier's willingness to
sell its firestopping products to the Contractor or to an Installer engaged by the
Contractor does not in itself confer qualification on the buyer.
07840-5
B. The work is to be installed by a contractor with at least one of the following
qualifications:
FM 4991 Approved Contractor
UL Approved Contractor
Hilti Accredited Fire Stop Specialty Contractor
C. Installer shall have not less than 3 years experience with fire stop installation.
1.6 Delivery, Storage, and Handling
A. Deliver materials undamaged in manufacturer's clearly labeled, unopened
containers, identified with brand, type, and UL label where applicable.
B. Coordinate delivery of materials with scheduled installation date to allow minimum
storage time at job -site.
C. Store materials under cover and protect from weather and damage in compliance
with manufacturer's requirements, including temperature restrictions.
D. Comply with recommended procedures, precautions or remedies described in
material safety data sheets as applicable.
E. Do not use damaged or expired materials.
1_7 Project Conditions
A. Do not use materials that contain flammable solvents.
B. Schedule installation of firestopping after completion of penetrating item installation
but prior to covering or concealing of openings.
C. Verify existing conditions and substrates before starting work. Correct
unsatisfactory conditions before proceeding.
D. Weather conditions: Do not proceed with installation of firestop materials when
temperatures exceed the manufacturer's recommended limitations for installation
printed on product label and product data sheet.
E. During installation, provide masking and drop cloths to prevent firestopping
materials from contaminating any adjacent surfaces.
07840-6
PART 2- PRODUCTS
2_1 General
A. Provide firestopping composed of components that are compatible with each other, the
substrates forming openings, and the items, if any, penetrating the firestopping under
conditions of service and application, as demonstrated by the firestopping
manufacturer based on testing and field experience.
B. Provide components for each firestopping system that are needed to install fill material.
Use only components specified by the firestopping manufacturer and approved by the
qualified testing agency for the designated fire -resistance -rated systems.
C. Firestopping Materials are either "cast -in-place" (integral with concrete placement) or
"post installed." Provide cast -in-place firestop devices prior to concrete placement.
2.2 Acceptable Manufacturers
A. Subject to compliance with through penetration firestop systems (XHEZ), joint systems
(XHBN), and perimeter firestop systems (XHDG) listed in Volume 2 of the UL Fire
Resistance Directory; provide products of the following manufacturers as identified
below:
1. Hilti, Inc., Tulsa, Oklahoma
800-879-8000 / www.us.hilti.com
2. Equivalent Products from:
Specified Technologies, Inc. (STI), Somerville, New Jersey
800-922-1180 / www.stifirestop.com
3. Substitution requests shall be considered in accordance with contract
provisions.
2.3 Materials
A. Use only firestop products that have been UL 1479, ASTM E 814 or UL 2079 tested for
specific fire -rated construction conditions conforming to construction assembly type,
penetrating item type, annular space requirements, and fire -rating involved for each
separate instance.
B. Pre-installed firestop devices for use with noncombustible and combustible pipes
(closed and open systems), conduit, and/or cable bundles penetrating concrete floors
and/or gypsum walls, the following products are acceptable:
1. Hilti CP 680-P Cast -In Place Firestop Device
a. Add Aerator adaptor when used in conjunction with aerator ("sovent")
system.
2. Hilti CP 681 Tub Box Kit for use with tub installations.
07840-7
3. Hilti CP 680-M Cast -In Place Firestop Device for use with noncombustible
penetrants.
4. Hilti CP 653 Speed Sleeve for use with cable penetrations.
C. Sealants, caulking materials, or foams for use with non-combustible items including
steel pipe, copper pipe, rigid steel conduit and electrical metallic tubing (EMT), the
following products are acceptable:
1. Hilti FS -ONE Intumescent Firestop Sealant
2. Hilti CP 604 Self -leveling Firestop Sealant
3. Hilti CP 620 Fire Foam
4. , Hilti CP 606 Flexible Firestop Sealant
5. Hilti CP 601s Elastomeric Firestop Sealant
D. Sealants or caulking materials for use with sheet metal ducts, the following
products are acceptable:
1. Hilti CP 601s Elastomeric Firestop Sealant
2. Hilti CP 606 Flexible Firestop Sealant
3. Hilti FS -ONE Intumescent Firestop Sealant
E. Sealants, caulking or spray materials for use with fire -rated construction joints and
other gaps, the following products are acceptable:
1. Hilti CP 672 Speed Spray
2. Hilti CP 601s Elastomeric Firestop Sealant
3. Hilti CP 606 Flexible Firestop Sealant
4. Hilti CP 604 Self -leveling Firestop Sealant
F. Pre -formed mineral wool designed to fit flutes of metal profile deck and gap
between top of wall and metal profile deck; as a backer for spray material.
1. Hilti CP 777 Speed Plugs
2. Hilti CP 767 Speed Strips
G. Intumescent sealants, caulking materials for use with combustible items
(penetrants consumed by high heat and flame) including insulated metal pipe, PVC
jacketed, flexible cable or cable bundles and plastic pipe, the following products are
acceptable:
1. Hilti FS -ONE Intumescent Firestop Sealant
H. Foams, intumescent sealants, or caulking materials for use with flexible cable or
cable bundles, the following products are acceptable:
1. Hilti FS -ONE Intumescent Firestop Sealant
2. Hilti CP 620 Fire Foam
3. Hilti CP 601s Elastomeric Firestop Sealant
4. Hilti CP 606 Flexible Firestop Sealant
07840-8
Non -curing, re -penetrable intumescent putty or foam materials for use with flexible
cable or cable bundles, the following products are acceptable:
1. Hilti CP 618 Firestop Putty Stick
2. Hilti CP 658T Firestop Plug
J. Wall opening protective materials for use with U.L. listed metallic and specified
nonmetallic outlet boxes, the following products are acceptable:
1. Hilti CP 617 Firestop Putty Pad
2. Hilti Firestop Box Insert
K. Firestop collar or wrap devices attached to assembly around combustible plastic
pipe (closed and open piping systems), the following products are acceptable:
1. Hilti CP 643N Firestop Collar
2. Hilti CP 644 Firestop Collar
3. Hilti CP 648E/CP648S Wrap Strips
L. Materials used for large openings and complex penetrations made to
accommodate cable trays and bundles, multiple steel and copper pipes, electrical
busways in raceways, the following products are acceptable:
1. Hilti CP 637 Firestop Mortar
3. Hilti FS 657 FIRE BLOCK
4. Hilti CP 620 Fire Foam
5. Hilti CP 675T Firestop Board
M. Non curing, re -penetrable materials used for large size/complex penetrations made
to accommodate cable trays and bundles, multiple steel and copper pipes,
electrical busways in raceways, the following products are acceptable:
1. Hilti FS 657 FIRE BLOCK
2. Hilti CP 675T Firestop Board
N. Sealants or caulking materials used for openings between structurally separate
sections of wall and floors, the following products are acceptable:
1. Hilti CP 672 Speed Spray
2. Hilti CP 601s Elastomeric Firestop Sealant
3. Hilti CP 606 Flexible Firestop Sealant
4. Hilti CP 604 Self -Leveling Firestop Sealant
O. Provide a firestop system with a "F" Rating as determined by UL 1479 or ASTM
E814 which is equal to the time rating of construction being penetrated.
P. Provide a firestop system with an Assembly Rating as determined by UL 2079
which is equal to the time rating of construction joint assembly.
07840-9
PART 3 - EXECUTION
3.1 Preparation
A. Verification of Conditions: Examine areas and conditions under which work is to be
performed and identify conditions detrimental to proper or timely completion.
1. Verify penetrations are properly sized and in suitable condition for application
of materials.
2. Surfaces to which firestop materials will be applied shall be free of dirt, grease,
oil, rust, laitance, release agents, water repellents, and any other substances
that may affect proper adhesion.
3. Provide masking and temporary covering to prevent soiling of adjacent
surfaces by firestopping materials.
4. Comply with manufacturer's recommendations for temperature and humidity
conditions before, during and after installation of firestopping.
5. Do not proceed until unsatisfactory conditions have been corrected.
3.2 Coordination
A. Coordinate location and proper selection of cast -in-place Firestop Devices with
trade responsible for the work. Ensure device is installed before placement of
concrete.
B. Responsible trades to provide adequate spacing of field run pipes to allow for
installation of cast -in-place firestop devices without interferences.
3.3 Installation
A. Regulatory Requirements: Install firestop materials in accordance with UL Fire
Resistance Directory or Omega Point Laboratories Directory.
B. Manufacturer's Instructions: Comply with manufacturer's instructions for installation
of through -penetration and construction joint materials.
1. Seal all holes or voids made by penetrations to ensure an air and water
resistant seal.
2. Consult with mechanical engineer, project manager, and damper
manufacturer prior to installation of UL firestop systems that might hamper the
performance of fire dampers as it pertains to duct work.
3. Protect materials from damage on surfaces subjected to traffic.
07840-10
3_4 Field Quality Control
A. Examine sealed penetration areas to ensure proper installation before concealing
or enclosing areas.
B. Keep areas of work accessible until inspection by applicable code authorities.
C. Inspection of through -penetration firestopping shall be performed in accordance
with ASTM E 2174, "Standard Practice for On -Site Inspection of Installed Fire
Stops" or other recognized standard.
D. Perform under this section patching and repairing of firestopping caused by cutting
or penetrating of existing firestop systems already installed by other trades.
3.5 Identification
A. Identify through -penetration firestop systems with pressure -sensitive, self-
adhesive, preprinted vinyl labels. Attach labels permanently to surfaces of
penetrated construction on both sides of each firestop system installation where
labels will be visible to anyone seeking to remove penetrating items or firestop
systems. Include the following information on labels:
1. The words: "Warning -Through Penetration Firestop System -Do Not
Disturb. Notify Building Management of Any Damage."
2. Contractor's Name, address, and phone number.
3. Through -Penetration firestop system designation of applicable testing and
inspecting agency.
4. Date of Installation.
5. Through -Penetration firestop system manufacturer's name.
6. Installer's Name.
3.6 Adjusting and Cleaning
A. Remove equipment, materials and debris, leaving area in undamaged, clean
condition.
B. Clean all surfaces adjacent to sealed holes and joints to be free of excess firestop
materials and soiling as work progresses.
I 1
Addendum #2 - First Floor - Exterior Well Dimensions (Office Are ve-no
O 2G91Kv enygrchl nacce,L.LA.- WI gMe Feeerved
WeEeNaa Public WON®FeciliLy-B25 Glernvcddq.s. W �Yoo, lAw/lrti
11/02/11
Ad2.1
electrical storage
169
CONT 3X3%1/4' L W/
3'X2' HOOK -- 2'-0' O.O.
CONCRETE
PER SCHEDULE
PITC TO DRAI
TRENCH GRATE BY G.C.
3' DEEP I/4' THI
CONT • 5 AT EDGE
TYP ALL EDGES
04'5 m IS' VERT
•4'e a 10' HORZ
RETURN BARS
INTO FLOOR SLAB
MIN. 12' HORZ
-- TOTAL LAP 24'
CONT. WATER STOP TYP.
AT ALL COLD JOINTS
AND KEY WAY
•4'a a 13' VERT
•4'a m 10' WORE
SAME REINF ON
END WALLS
CONT. WATER STOP TYP.
AT ALL COLD JOINTS
AND KEY WAY
(3) 5' CONT. 5'a m 12' TRANSVERSE
Addendum #E - FI - Wa 1 Dimensions - Catch Basin Detail 1/2-1•-0'
O 11KuanyArchltecte. L.L.C.-AIIRIghtsReeervwd
Waterloo Public Works Facility -825 Glenwood Ave. Waterloo. L450703
11/c2'11
Ad2.2
Page 1 of 3
MARIA ARMSTRONG
From: Kevin McGuire [kmcguire@KraemerBrothers.com]
Sent: Tuesday, November 08, 2011 2:36 PM
To: Linda Young; glenn.shoemaker@abtdrains.com; support@bidclerk.com; christiedoor5@cfu.net;
toddgeisler@geislerbrothers.com; mary@jimgieseroofing.com; dan@jimgieseroofing.com;
rfisher@greenstreak.com; ssokolik@hillebrandconstruction.com; cfain@ipcprecast.com;
clee@leesystems7.com; SRichard@mpcent.com; JThiele@MarquartConcreteProducts.com;
mschumacher@megacc.com; rnemec@openspec.us; bmiles@pci-dbq.com; corymhatfield7l@yahoo.com;
Frieden.Brenda@seedorff.com; kmitchell@tsf-structures.com; MARIA ARMSTRONG;
susang@westcentralmfg.com
Cc: Jon Wallenkamp
Subject: RE: City of Waterloo Public Works Facility -Addendum questions #5
Jon,
Please address the questions below by addendum as soon as possible. Given the extent of the
clarifications needed, perhaps a bid date extension would be in order.
Addendum Questions #5:
1. Other than the standard language in General Conditions paragraph 10.3, we have
not found anything in the bid documents pertaining to the removal of hazardous
materials. Has assessment and remediation already been completed by the Owner?
2. Section 02200 Earthwork, 1.4, A Environmental Requirements: Has a Storm Water
Pollution Prevention Plan been designed for this project? Has an NPDES permit
been issued? Are the bidders expected to include the costs for design and
permitting of the SWPP Plan in their bids? Please clarify.
3. Drawing Sheet 2.1, First Floor Plan: There are existing openings that are not shown
on the plans of walls that are remaining, specifically the existing South Precast wall
has 5 overhead door openings and 1 swing door opening, however the plans only
show (3) overhead doors. Are (2) overhead door and (1) swing door openings to be
in filled? (if yes, what material is to be used — CMU or precast?)? Likewise, the north
existing precast wall has openings that are not shown on the plans.
4. Drawing Sheet 2.1.4, Alternate 13: Is Alternate #13 viable? Will it meet energy
code requirements? The precast wall panels are required to be minimum R-19; will
the R value of single wythe block be adequate, especially at the reinforcing where
there will be zero insulation?
5. Addendum #2, Page 3, question #4: Answer directs to "see attached drawing." No
such drawing is included in the addendum.
6. Addendum #2, Page 3, Question #5: Response does not answer the question.
7. Addendum #2, Page 4, Question #8: There are multiple references to grid 4.3. Do
you mean to say Grid 9.3?
8. Addendum #2, Page 4, Question #14: Response states that Alternate #2 should be
compared to Alternates 1 and 3, how is this possible?
9. Addendum #2, Page 5, Question #23: Response references attached sheet. No
such sheet is included with the addendum.
10. Addendum #2, Page 6, Question #30: Need clarification on which areas will have a
fully adhered system. Sheet 2.9 calls for ballasted everywhere. Need a specification
for a fully adhered system.
11. Addendum #2, Page 6, Question #31: Response does not answer the question that
was asked regarding the roofing details. Please refer to sheet 2.9.
12. Addendum #2, Page 7, Question #46: No response given.
13. Addendum #2, Page 8, Question #56: Will a revised bid form be issued to address
this change to the scope of Alternate #12?
14. Drawing sheets P1, P2, P4: Drawings do not identify fixture tag numbers for
11/9/2011
Page 2 of 3
alternate #12. Also, some locations identify WR1 and AR1 as part of Alternate #4; this seems
inconsistent with the scope of Alternate #4. Please clarify.
15. Addendum #2, Page 9, Question #58: Will a revised bid form be issued to address this change to the
scope of Alternate #1?
16. Addendum #2, Page 9, Question #69: What type of surface is in the base bid for the remainder of
the undeveloped Alternate #2 area that is not covered by the 24' wide access drive?
17. Addendum #2, Page 12, Question #90: This is a major departure from the specifications. Please
furnish a specification for a mechanically attached TPO roofing system.
Previously Asked Questions Not Addressed by Addendum #2
18. 1. Drawing Sheet 2.1.3 First Floor Plan: Grid P between 1 and 2.4 calls for detail 3/4.8. Detail
appears to be incorrect for this location.
19. 2. Drawing Sheet 9.1 Foundation Plan: Grid line U between 2.4 and 5.4 shows footing type ST-1.
This is an existing wall line. Please clarify.
20. 3. Drawing Sheet 9.1 Foundation Plan: At the pre-bid conference it was mentioned that the spray
booth would be removed by the owner. The drawing still indicates that it is by contractor. Please
clarify.
21. 4. Drawing Sheet 9.1 Foundation Plan: Grid line A.1 x 5.4 note calls for top of footing at -5'-4"
UNO. Sheet note calls for bottom of footing at-6'-0". All strip footings are 12" thick. Which footing
depth is correct?
22. Drawing Sheet 9.1 Foundation Plan: Sheet notes: Note regarding footing depths lists top of footing
elevations for masonry and precast at -0'4" and-0'-8". Is this supposed to reference top of
foundation?
23. Section 01020 Allowances, Paragraph D: Instructs the bidder to include handling; protection; labor,
installation and finishing; and O&P in the base bid, in addition to the allowance amount. It is
impossible to calculate the value of the items listed without knowing the scope of work of the
"unforeseen condition". Please change this language to make these items included in the allowance
amount, not the base bid.
24. Section 01030 Alternates, Alternate #1: The building will not be useable if this alternate is not
accepted. Please consider eliminating this alternate as it is unnecessary coordination for the bidders
and will only serve to confuse the bidding process.
25. Drawing Sheet El Electrical Site Plan: Sheet note #5 regarding transformer pad states "See
Architectural Drawings". There are no details for the transformer pad or bollards on the
architectural or site drawings. Please provide details.
26. MBE/WBE Business Enterprise Pre-Bid Contact Information Form Instructions:
a. Line item #1 states that the Form CCO-4 must include "all subcontractor contacts, bids
received, and awarded — not just those related to disadvantaged business enterprise
vendors." We will contact several hundred potential bidders for this project and hope to
receive at least 100 subcontract bids. It will be impossible to document each of those
contacts and bids on bid day in time to submit with the bid. Please waive the requirement
that non MBE/WBE vendors be listed.
b. Line item #4 requires copies of MBE/WBE subcontract bids to be included with the GC bid.
Please waive this requirement, as it will be difficult, if not impossible given the time
constraint to forward this information to our bid runner in time to be included with the bid.
We would be happy to share this information after the bid letting.
c. Line item #5 requires documentation of the reason why MBE/WBE subcontractors were not
awarded to be included with the GC Bid. Again, this will be virtually impossible to compile,
much less forward to the bid runner given the time constraint. Please waive this
requirement. Again, we would be happy to share this information after the bid letting.
27. Section 00810 Supplementary General Conditions, 11.1.2.1; paragraph 4: Includes a requirement
for an Owner's and Architect's Protective Liability Insurance policy. We have been told by our
insurance carrier that this is a duplication of the coverage already afforded by the "additional
insured" listing on the Commercial General Liability policy. There is a significant cost for the
Owner's and Architect's Protective Liability Policy which will need to be included in the bid. Please
confirm that this additional coverage will be required.
28. Addendum 1, Section 13122 Metal Building System, 2: Entry canopy framing notes "see attached
11/9/2011
Page 3 of 3
drawing", however, no drawing is attached. Drawing Sheet 9.2 does not identify size or type of framing
members at canopy.
Kevin McGuire, LEEDAP
Project Manager
Kraemer Brothers, LLC
T: 608.546.2411 I F: 608.546.2509
kmcguire(&kraemerbrothers.com
www.kraemerbrothers.com
From: Linda Young [mailto:linda@kuenyarch.com]
Sent: Tuesday, November 08, 2011 11:55 AM
To: glenn.shoemaker@abtdrains.com; support@bidclerk.com; christiedoor5@cfu.net; toddgeisler@geislerbrothers.com;
mary@jimgieseroofing.com; dan@jimgieseroofing.com; rfisher@greenstreak.com; ssokolik@hillebrandconstruction.com;
cfain@ipcprecast.com; Kevin McGuire; clee@leesystems7.com; SRichard@mpcent.com;
JThiele@MarquartConcreteProducts.com; mschumacher@megacc.com; rnemec@openspec.us; bmiles@pci-dbq.com;
corymhatfield7l@yahoo.com; Frieden.Brenda@seedorff.com; kmitchell@tsf-structures.com; maria.armstrong@waterloo-
ia.org; susang@westcentralmfg.com
Cc: Linda Young; Jon Wallenkamp
Subject: City of Waterloo Public Works Facility
See attached Addendum #2. If there are any questions please contact our office.
Thank you,
Linda
11/9/2011
CITY OF WATERLOO CONTRACTORS LIST
GENERAL CONTRACTORS
Company
Address1
Address2
City
State
Zip
Contact
Email
Phone
Fax
CITY Or WATERLOO LIST
Cardinal Construction, Inc
P. O. Box 897
Waterloo
IA
50704
D Gillett
dgillett(a cardinalconst.com
(319) 232-5400
(319) 232-3149
Henkel Construction
208 East State Street
Mason City
IA
50401
Steve Watson
Steve anhenkelconstruction.com
(641) 423-5674
(641) 423-9244
Hillebrand Construction
ssokolik(ahillebrandconstruction.com
Larson Construction
P. O. Box 112
Independence
IA
50644
D Larson
dlarsonalarsonconst.com
(319) 334-7061
(319) 334-4474
Portzen Construction
205 Stone Valley Drive
Dubuque
Urbandale
IA
IA
52003
50322
Matt Anderson
Josh Freeman
manderson anpci-dbq.com
(563) 557-7642
(515) 278-9446
(715) 842-2222
(563) 588-9516
(563) 557-9048
(515) 278-9767
(715) 848-8088
(563) 588-9597
Rochen Construction
3401 106th Circle
jfreemanarochoncorpofiowa.com
Samuels Group, Inc.
311 Financial Way
Suite 300
Wausau
Dubuque
WI
IA
54401
52001
Harvey Riley
Ron Richards
hrilevasamuelsgroup.net
Tricon Construction
2245 Kerper Blvd
Triconatriconcq.com
MARIA ARMSTRONG
Page 1 of 1
From: Linda Young [linda@kuenyarch.com]
Sent: Thursday, November 10, 2011 3:39 PM
To: Andysph@mchsi.com; Brad@asproinc.com; dleonhart@cardinalconst.com; Caanderson@mchsi.com; MARK
RICE; CRAIG CLARK; Roys@community-electric.com; Shaun@daveschmittconstruction.com;
grossesteel@cfu.net; Hurstsonscontractors@mchsi.com; bdevries@k-welectric.com;
dlarson@larsonconst.com; Scottm@martinsonconstruction.com; mpdco@gwestoffice.net;
kenmodern@aol.com; creiter@paulsonelectric.com; smcbride@paulsonelectric.com;
Nhellman@petersconstruction.com; bids@petersoncontractors.com; brettb@ptinc.us; Scottpratt@gcits.com;
Tonysphc@cfu.net; Tricon@triconcg.com; youngspainting_1996@yahoo.com; Jim@youngphc.com;
glenn.shoemaker@abtdrains.com; support@bidclerk.com; christiedoor5@cfu.net; customcreations@fctc.coop;
toddgeisler@geislerbrothers.com; maty@jimgieseroofing.com; dan@jimgieseroofing.com;
rfisher@greenstreak.com; ssokolik@hillebrandconstruction.com; cfain@ipcprecast.com;
eerschen@jrsupplyinc.com; kmcguire@KraemerBrothers.com; clee@leesystems7.com;
SRichard@mpcent.com; JThiele@MarquartConcreteProducts.com; mschumacher@megacc.com;
rnemec@openspec.us; bmiles@pci-dbq.com; corymhatfield71@yahoo.com; Frieden.Brenda@seedorff.com;
kmitchell@tsf-structures.com; glennr@victorstanley.com; MARIA ARMSTRONG; TRACIA ROSS;
susang@westcentralmfg.com
Cc: Linda Young
Subject: City of Wateloo Public Works Facility
The General Contractors list that was just sent are Generals that only have contacted Kueny Architects.
There might be other Generals bidding that have not registered with our office.
Thank you,
Kueny Architects, LLC
11/14/2011
ADDENDUM #3
(Addendum #1 is in the spec — Volume I — Section 00910)
CITY OF WATERLOO IOWA
PUBLIC WORKS FACILITY
BIDS DUE: MONDAY, NOVEMBER 14, 2011 AT 4:00 PM at the City Clerks Office located
at 715 Mulberry Street, Waterloo, Iowa. All proposals received will be opened in the
Council Chambers in the City Hall in the City of Waterloo, Iowa at 5:30 p.m.
To all Contract Bidders of record.
This Addendum is issued to modify, explain or correct the original Drawings and
Specifications as noted below, and is hereby made a part of the Contract documents.
Please attach this Addendum to the Specifications in your possession. Acknowledge
receipt of this Addendum in the space provided on the Bid Form. Failure to do so may
subject Bidder to disqualification.
This Addendum consists of 13 written pages and 2 drawing sheets
If you are bidding as a General Contractor please notify our office by email
jonw@kuenyarch.com and linda@kuenyarch.com
The list of City forms that MUST accompany your bid are:
1. Form of Bid Bond
2. Non -Collusion Affidavits of Prime Contractor
3. Reciprocal Resident Bidder Preference and Resident Bidder Certification — See
Addendum #2 for City form.
4. Potential Item of work for MBENVBE participation
a. MBE and or WBE Prebid contact information form
5. Form of Bid or proposal
All the following Acceptable Manufacturer's products below must meet or exceed written
specifications.
Section 07532 EPDM Mule Hide Products
QUESTIONS
1. Drawing Sheet 2.1, First Floor Plan: There are existing openings that are not shown
on the plans of walls that are remaining, specifically the existing South Precast wall
has 5 overhead door openings and 1 swing door opening, however the plans only
show (3) overhead doors. Are (2) overhead door and (1) swing door openings to be
in filled? (if yes, what material is to be used — CMU or precast?)? Likewise, the
north existing precast wall has openings that are not shown on the plans. A. All
eight existing doors will be removed by the overhead door contractor. This also hold
true for the existing overhead doors that exist in openings labeled MM, NN, 00 and
PP. If alternate #6 is taken then the door openings are infilled with masonry as
noted on sheet 2.1.2 and 2.8.
1
2. Is overhead door I being installed within and existing wall opening or does a new
opening need to be constructed. A. Yes a new opening into the existing precast will
be required; new steel tube frame will be installed. The frame will have 6'x8'x3/8"
tube steel jambs and 12'x8'x3/8 tube steel head with a 3/8'x8" plate all around to
mount frame to existing precast inside face. %" concrete expansion anchors will be
installed 2'-0" o.c.
3. Drawing Sheet 2.1.4, Alternate 13: Is Alternate #13 viable? Will it meet energy code
requirements? The precast wall panels are required to be minimum R-19; will the R
value of single wythe block be adequate, especially at the reinforcing where there
will be zero insulation? A. See insulation required for alternate 13 below line #42
4. Addendum #2, Page 3, question #4: Answer directs to "see attached drawing." No
such drawing is included in the addendum. A See attached draw within this
addendum.
5. Sheet 2.1.1. Your Alternate descriptions are a bit cloudy. Are all of the interior strip
footings and fdns part of alternate #3 or part of the base bid? I assume that the
interior column footings are part of the base bid because they support the roof
structure. Please clarify. I also have the same question regarding Alternate #1. A.
All exterior walls & footings are pan' of Base Bid, except the areas indicated for
alternate 2. Concrete slabs are part of each alternate. All building columns and
footings are part of base bid except for marks S/5.6, T3/5.6, S/9.3 AND T.3/9.3
which are part of altemate #2.
6. .Addendum #2, Page 4, Question #8: There are multiple references to grid 4.3. Do
you mean to say Grid 9.3? A, Correct should say 9.3.
7. Addendum #2, Page 4, Question #14: Response states that Alternate #2 should be
compared to Alternates 1 and 3, how is this possible? A. Should read compared to
Alternates 1 and 5.
8. Addendum #2, Page 5, Question #23: Response references attached sheet. No
such sheet is included with the addendum. A. Sheet is attached with window widths
and also see blind sizing chart provided at the end of this addendum.
9. Addendum #2, Page 6, Question #30: Need clarification on which areas will have a
fully adhered system. Sheet 2.9 calls for ballasted everywhere. Need a
specification for a fully adhered system. A. If a EPDM system is used the two
existing roofs will be fully adhered. The contractor is approved to install a fully
adhered system over the new and existing if they prefer. Main point is that the
existing roofs cannot have a ballasted system.
10. Addendum #2, Page 8, Question #56: WiII a revised bid form be issued to address
this change to the scope of Alternate #12? A. New bid form not required the
addendum is part of the bid and the bid for alternate #12 still will go on the line
provided on the bid form.
11. Drawing sheets P1, P2, P4: Drawings do not identify fixture tag numbers for
alternate #12. Also, some locations identify WR1 and AR1 as part of Alternate #4;
this seems inconsistent with the scope of Alternate #4. Please clarify. A. See note
below in plumbing addendum section.
2
12. Addendum #2, Page 9, Question #58: Will a revised bid form be issued to address
this change to the scope of Alternate #1? A. New bid form not required the
addendum is part of the bid and the bid for alternate #1 still will go on the line
provided on the bid form.
13. Addendum #2, Page 9, Question #69: What type of surface is in the base bid for the
remainder of the undeveloped Alternate #2 area that is not covered by the 24' wide
access drive? A. Area will be left as graded sub surface.
14. Addendum #2, Page 12, Question #90: This is a major departure from the
specifications. Please furnish a specification for a mechanically attached TPO
roofing system. A. No spec will be provided the provided system must meet or
exceed our EPDM specification.
15. Drawing Sheet 2.1.3 First Floor Plan: Grid P between 1 and 2.4 calls for detail 3/4.8.
Detail appears to be incorrect for this location. A. detail tag should read 1/4.8.
16. Drawing Sheet 9.1 Foundation Plan: Grid line U between 2.4 and 5.4 shows footing
type ST -1. This is an existing wall line. A. Correct no footing required.
17. Drawing Sheet 9.1 Foundation Plan: Note at east wall of existing building calls for
the existing precast wall to be demoed as part of Alternate #7. Alternate #7 in the
specifications calls for adding of overhead cranes. How is the wall demo related
to the cranes? A. Correct no alternate bid for precast panels along grid line U
between 2.4 and 5.4.
18. Drawing Sheet 9.1 Foundation Plan: At the pre-bid conference it was mentioned that
the spray booth would be removed by the owner. The drawing still indicates that it
is by contractor. A. Correct per demo plan 2.6 removal of the booth will be by the
owner.
19. Drawing Sheet 9.1 Foundation Plan: Grid line A.1 x 5.4 note calls for top of footing at
-5-4" UNO. Sheet note calls for bottom of footing at -6'-0". All strip footings are 12"
thick. Which footing depth is correct? A. -6'-0" is correct
20. Drawing Sheet 9.1 Foundation Plan: Sheet notes: Note regarding footing depths
lists top of footing elevations for masonry and precast at -0'4" and -0'-8". Is this
supposed to reference top of foundation? A. Those are the top of foundation wall
heights as noted on the wall sections.
21. Section 01020 Allowances, Paragraph D: Instructs the bidder to include handling;
protection; labor, installation and finishing; and O&P in the base bid, in addition to
the allowance amount. It is impossible to calculate the value of the items listed
without knowing the scope of work of the "unforeseen condition". Please change
this language to make these items included in the allowance amount, not the base
bid. A, Correct all handling; protection; labor, installation and finishing will be part of
the allowance. O&P needs to be in the base bid and based on the allow amount.
22. MBENVBE Business Enterprise Pre -Bid Contact Information Form Instructions:
a. Line item #1 states that the Form CCO-4 must include "all subcontractor
contacts, bids received, and awarded — not just those related to
disadvantaged business enterprise vendors." We will contact several hundred
3
potential bidders for this project and hope to receive at least 100 subcontract
bids. It will be impossible to document each of those contacts and bids on bid
day in time to submit with the bid. Please waive the requirement that non
MBE/WBE vendors be listed.
b. Line item #4 requires copies of MBE/WBE subcontract bids to be included
with the GC bid. Please waive this requirement, as it will be difficult, if not
impossible given the time constraint to forward this information to our bid
runner in time to be included with the bid. We would be happy to share this
information after the bid letting.
c. Line item #5 requires documentation of the reason why MBENVBE
subcontractors were not awarded to be included with the GC Bid. Again, this
will be virtually impossible to compile, much less forward to the bid runner
given the time constraint. Please waive this requirement. Again, we would be
happy to share this information after the bid letting.
A. Bidders are to make the best effort to meet the above requirements as noted at
the pre-bid.
33. Section 00810 Supplementary General Conditions, 11.1.2.1; paragraph 4: Includes
a requirement for an Owner's and Architect's Protective Liability Insurance policy.
We have been told by our insurance carrier that this is a duplication of the coverage
already afforded by the "additional insured" listing on the Commercial General
Liability policy. There is a significant cost for the Owner's and Architect's Protective
Liability Policy which will need to be included in the bid. Please confirm that this
additional coverage will be required. A. This coverage is covered under Commercial
General Liability Policy a second is not required.
34. Addendum 1, Section 13122 Metal Building System, 2: Entry canopy framing notes
see attached drawing", however, no drawing is attached. Drawing Sheet 9.2 does
not identify size or type of framing members at canopy. A. Correct as stated and the
framing members are to be sized by 13122 metal building system and roof system
to match detail 10/4.3 with only 2" EPS require with (2) scuppers one the West and
one on the East.
35. SUDAS trench bedding requirements for the water main, sanitary sewer, and storm
sewer. A. All utility work shall conform to SUDAS Requirements as noted on 1.5.
36. Did not see a bid item for unsuitable back fill or trench stabilization. Do you want a
per Ton price for this or will this be done T&M if we encounter. A. See spec sections
02200, 02600, 02660 and 02730. Unit prices as noted on bid form.
37. Type of material for sanitary sewer. Should it be SDR instead of schedule 40? A.
No should be what is noted - schedule 40.
38. Want to clarify the water main tie ins will be a dead tap using a tee and not a live tap
as the drawings indicate a 12x12x8 tee. A. At 2 connections to City water main add:
Note: These connections will be made on water mains that have been taken out of
service so the tap can be made. Coordinate with local water utility.
4
39. Bid not 4 on sheet 1.5. Do we assume all site utilities will be marked out by owner's
surveyor so all potential conflicts can be checked before construction. A. Spec section
01010, 1.1,C Add #8 - General contractor shall be responsible for locating all
improvements on the site, this includes: elevations, utilities, buildings/structures,
curbs/gutters, grade elevations, etc. This shall include hiring of a surveyor to complete
this work.
40. There is a form Equal Opportunity Clause which has a place for a signature. Does
this form need to be included in with the bid forms? (see attached form)
As far as the Reciprocal Resident Bidder Preference the only item that needs to be
submitted is the form included in Add # 2 — Resident Bidder Certification. A see
required items listed above.
41. Will you require the electrical subs to meet the requirements of Article 11.1.4
(Owner's and Architect's Protective Liability Insurance)? A. Sub requirements are the
GC's responsibility.
42. What type of Insulation you're requiring in the Exterior Split units under Addendum
#13. I'm unaware of anything that can be put in the core of a 12" block to achieve
the "R" = 16 that you show on the plan. I would appreciate any insight that you can
give me on that.
A: Wall insulation at C.M.U. walls (Per Alternate #13) shall be foam in place per
below:
1. Material — foam in place insulation should conform to the following
MINIMUM PRODUCT PERFORMANCE STANDARDS
a. Fire -Resistance Ratings: Minimum four (4) hour fire resistance wall
rating (ASTM E-119) for concrete masonry units when used in
standard two (2) hour rated CMUs.
b. Surface Burning Characteristics: Maximum flame spread, smoke
developed and fuel contributed of 5, 50-100, and 0 respectively.
c. Combustion Characteristics: Must be noncombustible, Class A
building material.
d. Thermal Values: "R" Value of 4.7/ inch @ 35 degrees F mean; ASTM
C-177.
e. Sound Abatement: Minimum Sound Transmission Class ("STC')
rating of 54 for 12" CMU and 52 for 8" CMU, and a minimum Outdoor
Indoor Transmission Class ("OITC) rating of 44 for 8" wall assembly
(ASTM E 90-90).
2. Execution — Foam in place insulation installation guidelines:
a. Fill all open cells and voids in hollow concrete masonry walls where
shown on drawings. The foam insulation shall be pressure injected
through a series of 5/8" to 7/8" holes drilled into every vertical
column of block cells (every 8" on center) beginning at an
approximate height of four (4) feet from finished floor level. Repeat
this procedure at an approximate height of ten (10) feet above the
first horizontal row of holes (or as needed) until the void is
completely filled. Patch holes with mortar and score to resemble
existing surface. Insulation is not to be injected into wet walls.
5
43. A note on sheet #1.5 indicates two areas of possible contaminated soil, and
instructs us to use" DNR Approved Methods" to remove/ handle this soil. Can you
be more specific as to what the contamination is, and/or the approved methods to
handle it? A. See attached revised area:
Excavation within the Contaminated Fill Area can only be completed by Contractor
employees with documented and current OSHA Hazardous Worker (HAZWOPER)
Training. Copies of 40 hour OSHA HAZWOPER certificates and subsequent 8
hour annual OSHA HAZWOPER updates must be provided prior to beginning work
in the Contaminated Fill Area.
The City of Waterloo's Environmental Consultant will screen soils during removal
actions and will coordinate the hauling and disposal of the soils excavated from the
Contaminated Fill Area. The Contractor will direct toad soils during the excavation
onto trucks coordinated by the City's Environmental Contractor. Trucking and
disposal costs for the material from the Contaminated Fill Area will be paid directly
by the City of Waterloo.
Contractor employees completing road base preparation over the Contaminated Fill
Area will also be required to have documented and current OSHA Hazardous
Worker (HAZWOPER) Training. Copies of 40 hour OSHA HAZWOPER certificates
and subsequent 8 hour annual OSHA HAZWOPER updates must be provided prior
to beginning work in the Contaminated Fill Area.
If material is found to be clean fill it will be the responsibility of the contractor to haul
the material not required as fill material on the site. See attached revised area! Only
one area of the site; not two as drawn on sheet 1.3.
44. Alternate #13 - The 'R' Value called out cannot be achieved with the concrete block
and insulation. How are we to handle this alternate? Also, are the block going to
be painted or sealed with water-repellent? A. See insulation below! Block sealer per
(04200)
45. Per our phone conversation I am inquiring about site furnishings (Benches,
Bollards, Bike racks, Litter receptacles, Tables) in regard to the Waterloo Public
Works Complex project. My main question pertains to the presence of site
furnishings on this project; if there are any and what they are (item, manufacturer,
quantity). Any help in regard to my inquiry would be greatly appreciated. A. No
Benches, Bollards, Bike racks, Litter receptacles, Tables required — Bollard at over
head doors per plan by (05500)
46. I did have a quick question for you regarding Alternate #6. I see that it is a
tearoff/reroof with a fully adhered system but my question is if you mean an actual
"fully adhered" system, meaning all layers of insulation are glued down to deck
using a insulation adhesive and then the membrane glued down to that, or if you
are just wanting the insulation fastened to deck mechanically and then the
membrane adhered to the ISO. A. Mechanically fasten system is acceptable.
47. I am trying to bid on section 12500 Blinds and Shades. I purchased the drawing
from the City of Waterloo but am unable to find a window, Blind and shade
schedule and drawings for size. A. See the schedule at the end of this addendum.
48. Alternate H-1 is complete control building system. A. Yes it is for the complete
building system.
49. Do we price out the Alternates 13 and 14 against the base bid only — or also against
the Alternates 1 and 2 collectively? A. Alternate 13 should be compared to Base
Bid and Altemate 2 and Alternate 14 should be compared to Altemates 1 and 5.
50. What size weld will be used to connect that cap channel to the top flange of the
beams show on 10/S5.1? Will the welds be continuous or intermittent? A. Sheet
5.1, detail 10 - Weld Connection of channel cap to top flange of beam shall be W
fillet weld, both sides, 2" long at 12" o.c.
51. Do you know the depth of the sanitary sewer at Glenwood Street? A. See Sanitary
lift station MH on P9 invert of pipe leaving MH is 838.00 — minimum pitch required
to existing MH.
52. Is the existing manhole at the entrance off Glenwood 30" dia or 72" dia? The plan
says 30" in one place and 72" in another place. A. That is a new 72" MH. Match
existing rim and FL listed on sheet 1.4.
53. Is manhole #2 really 120" dia or can this be reduced for cost savings? A. Required
to meet design.
54. The table of contents has section 7100 Waterproofing listed, but there is no
specification for this section. A. As noted it is calling out section 07150
55. In addendum #2, item #30 it says the existing roofs are to be fully adhered system,
not ballasted. Is this because of a concern with the existing structure and the
weight of a ballast roof system? In the TPO option, do you want those roofs fully
adhered in lieu of mechanically attached? A. TPO roof system can be mechanically
attached.
56. Other than the standard language in General Conditions paragraph 10.3, we have
not found anything in the bid documents pertaining to the removal of hazardous
materials. Has assessment and remediation already been completed by the
Owner? A. Relating to the building this item has been addressed.
57. Section 02200 Earthwork, 1.4, A Environmental Requirements: Has a Storm Water
Pollution Prevention Plan been designed for this project? A. SHT 1.3 shows the
detail for the silt fence install as noted around complete property line; and at the end
of 02200 provides the remainder of the requirements. Has an NPDES permit been
issued? A. This permit will be obtained by the City. Are the bidders expected to
include the costs for design and permitting of the SWPP Plan in their bids? A. This
has been completed by the civil and is in the hands of the City.
58. The Equal Opportunity Clause document inserted in the spec book behind the Non -
Collusion Affidavit of Prime Bidder is not required to be submitted with the bid
because it's not listed in "The list of City forms that MUST accompany your bid are:"
section of the Notice of Hearing ... correct? A. It can come in later. We should just
need it from the low bidder.
7
59. Section 09900 Painting: Please provide a product specification for traffic line
paint. A. Per (02513-6)
60. Will the mezzanine hand rail along 9.3 line be part of alternate #5? A. Yes
61. Is the roof structural sloped? A. Yes see attached drawing sheet and areas of
tapered insulation.
PLUMBING
At 2 connections to city water main add:
Note: These connections will be made on water mains that have been taken out of
service so the tap can be made. Coordinate with local water utility.
Sheet P1
ROOM 142 —
Water service, fire protection service and related piping/equipment are part of base bid
3'W piping to supply all base bid areas is part of Base bid, install along outside wall
Capped CW piping to future areas is part of base bid
4"FD3 near water meter is part of base bid
HB1 near water meter is part of base bid
6" process sewer main thru this area (or alt bid #1 area) is part of base bid
Outside process sewer piping and 6000 gal separator is part of base bid
ROOM 141
Contractor shall stub 6" sanitary sewer 5' into building, install floor CO
Outside sanitary sewer is part of base bid
Near Column K/ 9.3, N/9.3 and S/9.3 the note related to air & water drops shall have "base
bid" changed to alternate #3 for the piping. Reels are still part of alternate #12. Air and
Water at S/5.4 water drops shall have "base bid" changed to alternate #2 for the piping.
Reels are still part of alternate #12.
Near Column E & 7.5 the WF1 fixture and related piping are part of Alt Bid #1
Sheet P4
ROOM 167
At WR1 & AR1 change Alt Bid 4 to Alt Bid 6. Reels are still part of alternate #12.
ROOM 168
At WR1 & AR1 change Alt Bid 4 to Alt Bid 6. Reels are still part of alternate #12.
ELECTRICAL
General:
1. Lighting representatives have submitted the following light types for prior approval
and have been approved:
2. Light fixture types B, D, F,H, J, L, M, 0, P, EM1, X1, X2, X5, AA and OA submitted by
Strauss Architectural Systems have been approved for general compliance.
8
Will you require the electrical subs to meet the requirements of Article 11.1.4
(Owner's and Architect's Protective Liability Insurance)? Not sure about this as it is
under your section.
3. Where do the 4" PVC pipes on plan page E7 note 33 go to? On the plans it shows
them ending under the parking lot? Conduits are to be stubbed just outside the
building for incoming voice/data.
4. Does PP2 need to be 4Wire? Only 3phase non -neutral loads coming out of it.
Panel PP2 is to be 4 wire per plans (277V available for any future water heaters,
heaters, etc...).
Sheet 1.2 — SITE LAYOUT AND PAVEMENT PLAN
1. Utility Pad Mount Transformer. As noted on sheet E7 is provided by the GC per the
utilities specs. The transformer pad is 8'-8"x10'-0" w/containment area - see
attached utility specs for the required work.
BLIND SIZES
EXTERIOR WALL BLINDS
W
D
UN
2'-8"
5-0"
6
3'-4"
5-0"
19
2'-0"
5-8"
8
TOTAL
33
INTERIOR WALL BLINDS
W
D
UN
3'-0"
4-2"
9
2'-6"
4'-2"
1
4'-6"
4'-0"
1
3'-6"
4'-0"
1
3'-0"
4'-0"
3
31-4"
4'-0"
1
5'-4"
4'-0"
2
TOTAL
18
TOTAL
51
9
LOCATION OF CUSTOMER
FURNISHED PADS FOR 3-PHASE
PAD -MOUNTED TRANSFORMERS
(ALL SIZES)
3'- 0" MIN.
SEE NOTE 2
10'- 0" MIN.
SEE NOTE 2
ft
RIVER ROCK-►
FRONT OF PAD
BUILDING WALL. BARRIER
WALL OR SCREENING
STRUCTURE SEE NOTE 1
MOAT
SEE NOTE 7
PAD REINFORCEMENT
GROUND ROD SLEEVE
1" METERING CONDUIT MAY
BE REQUIRED
CABLE CONDUIT BOX -OUTS.
JAL CONDUITS SHALL BE CENTERED
-ry ALONG THE BACK EDGE WITHIN
BOX -OUTS
�- TRAFFIC PROTECTION POSTS
(BY CUSTOMER -AS REQUESTED
BY COMPANY
SEE NOTE 5
GATE
SEE NOTE 2
1. The installation of a screening or barrier structure may be required by your local governing authority. It
is the customer's responsibility to determine if a barrier structure is required. If screening or a barrier
structure is required, or installed as an optional feature, the clearance limitations of notes 2 and 3 must
be maintained.
2. A 3'-0" minimum clearance is to be maintained from pad sides and back, to the nearest structure. A
level graded, 10'-0" minimum clearance is to be maintained from the front of pad, to the nearest fixed
structure. If a full length gate is installed, it shall be hinged and no closer than 3'-0" from pad front.
Local goverunent, fire protection, and building codes may require greater clearances. Customer will
avoid plantings or construction that interferes with Company's required maintenance access to its
equipment. If a fence or barrier is to be installed, it must be coordinated with the Company.
3. All conduits shall extend 3'-0" beyond the pad and screening structure (if used) and the locations of the
ends of primary conduits shall be identified. Primary conduit will have a minimum cover of 42 inches
below final grade. Secondary conduit will have a minimum cover of 30 inches below final grade.
4. When metallic conduit is utilized, customer shall install grounding bushings.
5. When necessary for traffic protection, set a 4" diameter concrete -filled galvanized steel post 3'-0"
diagonally from pad corner. Post shall be 8' long with a 4' concrete embedment.
6. All Company transformers shall be located in an area accessible to Company vehicles. If special
equipment, such as a crane, is required for setting or replacing the transformer, the customer shall pay
all expenses.
7. A trench 2'-0" deep and 3'-0" wide will be dug on all four sides. The trench will be lined with silt
fence fabric and filled with 2" screened river rock to final grade. Contact local engineering
representative if design needs modification.
Effective April 1, 2009 88
APPENDIX B-1
SPILL PREVENTION, CONTROL AND COUNTERMEASURE (SPCC) PLANS
AND OIL CONTAINMENT FOR CUSTOMER FURNISHED PADS
FOR 3-PHASE PAD -MOUNTED TRANSFORMERS (ALL SIZES)
Federal regulations prohibit the discharge of oil onto or into navigable waters of the United States or
adjoining shorelines. A facility with aggregate above ground oil storage capacity of more than 1,320
gallons (counting only containers with oil storage capacity of 55 gallons or more) which could reasonably
be expected to discharge oil to navigable waters of the United States, must prepare a Spill Prevention,
Control and Countermeasure (SPCC) Plan. More specifically, whenever MidAmerican owned equipment at
a customer facility exceeds this threshold (customer owned oil filled equipment at the site excluded), a plan
must be prepared. This requirement affects bulk oil containers, oil -filled electrical equipment and oil -filled
process equipment. Development of a site-specific SPCC Plan requires detailed knowledge of the facility
and the potential effects of any oil release. Each SPCC Plan must include certain standard elements to
ensure compliance with federal regulations. One of the elements is a description of appropriate containment
and/or diversionary structures or equipment designed to prevent a discharge of oil to the environment.
Due to potential for oil release from oil -filled electrical equipment, any proposed facility that includes
installation of 3-phase padmount transformers (any size) will incorporate secondary containment measures
to minimize a potential oil release. The following secondary containment design is recommended. An
alternate design may be used with approval by MidAmerican Energy.
For additional information on oil spill prevention or SPCC Plans, contact MidAmerican Energy Company,
environmental services, at 515- 281-2951.
To discuss an alternative containment design, contact MidAmerican Energy, distribution engineering, at
712-233-4834.
2" River
Rork
1
2'-0"
Transformer
3'-0">
L
J
Transformer Pad
• TRENCH ON FOUR SIDES
• 2' DEEP X3'WIDE
• SILT FENCE FABRIC THAT WILL ALLOW
WATER TO PASS THROUGH
•2 ROCK, SCREENED
Transformer Pad
H-3'-0"
Effective April 1, 2009
Silt Fence Fabric
(m other soil fabric
with equal or lower
Po 3')
89
-3'-0'-
1
2'-0"
APPENDIX B-1
CONCRETE PAD SPECIFICATION
3-PHASE PAD -MOUNTED TRANSFORMERS
1.0 GENERAL
1.1 Scope of Work
The Contractor shall furnish all labor, materials, formwork, equipment, and services required to complete
all concrete pad work shown on the drawings specified in this appendix.
1.2 Quality Assurance
1.2.1 Codes and Standards:
Comply with provisions of following codes, specifications and standards, except where more
stringent requirements are shown or specified:
ACI 301 "Specifications for Structural Concrete for Buildings."
ACI 318 "Building Code Requirements for Reinforced Concrete" Concrete Reinforcing Steel
Institute, "Manual of Standard Practice."
1.2.2 Concrete Testing Service:
The Contractor may be required to employ a testing laboratory acceptable to the Company to
perform material evaluation tests and to design concrete mixes.
2.0 MATERIALS
2.1 Form Materials
Forms for Exposed Finish Concrete: Unless otherwise indicated, construct framework for concrete
surfaces with construction lumber, plywood, metal, metal framed plywood faced or other acceptable
panel -type materials, to provide continuous, straight, smooth, exposed surfaces. Provide form material
with sufficient thickness to withstand pressure of newly -placed concrete without deflection.
2.2 Reinforcing Materials
2.2.1 Reinforcing Bars (ReBar):
ANSI/ASTM A 615 Grade 40, Deformed.
2.2.2 Welded Wire Fabric (WWF):
ANSI/ASTM A 185, Welded steel wire fabric.
2.2.3 Supports for Reinforcement
Provide supports (including bolsters, chairs, and spacers) for positioning reinforcing bars and
welded wire fabric in place.
2.3 Concrete Materials
2.3.1 Cement shall conform to the latest revised standard specification for Portland Cement, ASTM C
150, Type 1, or standard specification for blended hydraulic cements, ASTM C 595.
Effective April 1, 2009 90
APPENDIX B-2
CONCRETE PAD SPECIFICATION
3-PHASE PAD -MOUNTED TRANSFORMERS
2.0 MATERIALS (Continued)
2.3 Concrete Materials (Continued)
2.3.2 Concrete aggregates shall conform to the latest revised standard specification for concrete aggregates,
ASTM C 33. Use crushed limestone for all aggregates. Maximum coarse aggregate size shall be
not more than 1-1/2 inches.
2.3.3 All mixing water shall be clean andfree from deleterious amounts of acids, alkaline, or organic
materials.
2.3.4 Air -entraining admixtures for concrete shall conform to the latest revised standard specifications for
air -entraining admixtures for concrete, ASTM C260.
2.3.5 Calcium chloride is not permitted.
2.3.6 All other materials used in the concrete shall conform to current applicable ASTM specifications.
3.0 SUBGRADE PREPARATION
3.1 Material
3.1.1 All soft and yielding material and portions of the subgrade that will not compact readily when rolled
or tamped shall be removed and replaced with suitable material.
3.2 Compaction
3.2.1 The subgrade shall be brought to a firm and unyielding condition.
3.2.2 Soil greater than/or equal to 95% Proctor density or 55 psi presumptive bearing value (pbv).
3.2.3 Soil should be compacted at or slightly above standard optimum moisture.
3.3 Moisture Barrier
3.3.1 A minimum 6 mil polyethylene film shall be placed on top of the sand leveling bed prior to pouring
the concrete.
4.0 CONCRETE SPECIFICATIONS
4.1 General
4.1.1 All concrete shall have a minimum 28 -day compressive strength of 3500 psi.
4.1.2 Concrete shall be produced with a minimum cement content of 520 Ib per cubic yard and an entrained
air content of 7% by volume.
4.1.3 Maximum allowable concrete slump shall be 4 inches.
4.1.4 Where it can be shown that adequate strength, surface finish, and durability can be obtained on a
consistent basis with mix designs other than those specified above, such designs may be used upon
written approval.
Effective April I, 2009 91
APPENDIX B-2
(EXISTING ROOF )
INSTALL FULLY ADHERED
EPDM SYSTEM OVER 5' 150 OR
TRO MEGH. FASTENED SYSTEM
Sire NIS Saflatier rArettesioaino
804 As,
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Z ON
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(NsuL42 0A,REp
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0
0
1
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base bld
roof
bane bld
roof
(EXISTING ROOF
INSTALL FULLY ADRERED
EPDM SYSTEP? OVER 6" 150 OR
TP0 MED-. FASTENED SYSTEM
PER P
IR.D.
0
J
`oQ-
1i I O bane bid
= roof
wm V
Existing Building
FF 04e 70
AREA: 27,740 SF
RD. RD.
I
I IJ
1 I I\N5 1pOR AREA
base bld
roof
New Building
FF S4b.SS
AREA: 101,904 SF
22,0o9 SF (MEZZ)
NOTAL: 123,973 SF
base bid
roof
XQW
moo_
00
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alternate *2
roof
R.D
RD. RC,
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BASE 510 METAL ROOF PER 13122
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.TOTAL: 1 39'9 5F
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City of Waterloo
Public Works Building Re -Bid
November 14,2011
A111
AI02
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Cardinal Construction,
Waterloo, l4
6,623,000
963.000
275,000
503.000
482,400
319.000
140.500
140,000
109,600
204,000
104,300
45,000
45.800
5 61,000
0 152,3001
25,300
6.600
9.100
35
20
500
6898,000
Henkel Construction
Mason Cly. IA
6110,000
968.000
252,000
490,500
325.000
297,500
161,500
140.000
107.000
200,000
00,000
35.000
29,500
$ 190.000
3 (0000)
23.500
7,500
7,500
40
65
1.250
6962,000
Kraemer Brothers
Constr003on, Plain, VVI
6,891000
1,070,090
280.000
583,000
477.000
290,000
125.000
142.00D
13,000
106.000
101,000
89,000
39,000
$110000018
(85,000)
78.000
10,000
11.000
30
60
200
1177,000
10,001 0onstruction,
Independence, 13
6.200,000
985,000
252.000
510,000
460,000
265.000
164.000
150.000
113,000
198,000
96.000
20.000
30,000
$ 16.000
5 (49000)
24,000
10,000
10,000
65
65
500
6452,000
Porten Construction.
Dubuque. IA
6.160,000
990.000
290,000
560.000
416000
227.000
160.000
141.000
113.000
201.500
87.000
10.000
30,000
5 (25.0003
5 121,000
24.000
10,000
10.000
30
55
450
1,050.000
Radian ConnruNSn,
Urbandale, IA
6,840,000
1,100,000
264,000
500.000
460.000
315,000
175.000
145,000
110,000
200.03D
90,000
18.000
30,000
$ 00,000
0 -
24,000
0.800
9,800
25
10
200
7.104000
Samuels Group,
Wausau, WI
6,815000
992,800
283.400
511,900
501.100
336,600
169,000
137.100
104.500
185,300
106.200
17.600
25,800
$ 82.000
8 (33.0001
33.000
7.800
0,200
30
30
292
1,090,400
Triton Construction,
Dubuque, IA
6,010,000
920,000
260,000
440,000
490.000
320,000
100,000
142.000
109,000
210.000
98.000
78,000
46,000
$ 24,100
3 140,000
24.000
9,000
9,000
35
20
400
7.076.000
City of Waterloo
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G Waterloo, IA
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Public Works Building Re -Bid
November 14, 2011
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Waterloo, IA
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Henkel Construction,
Mason City, IA
Hillebrand
Construction,
Davenport, IA
Kraemer Brothers
Construction, Plain,
Larson Construction,
Independence, IA
Portzen Construction,
Dubuque, IA
Rochen Construction,
Urbandale, IA
Samuels Group,
Wausau, WI
Tricon Construction,
Dubuque, IA
Mayor
BUCK
CLARK
COUNCIL
MEMBERS
...................
DAVID
JONES
Ward 1
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward 3
QUENTIN
HART
Ward 4
RON
WELPER
Ward 5
BOB
GREENWOOD
At -Large
STEVE
SCHMITT
At -Large
CITY OF WATERLOO, IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262
NOEL C. ANDERSON, Community Planning & Development Director
Council Communication
City Council Meeting: November 1 2 1
Prepared: November 9, 2011
Dept. Head Signature:
# of Attachments:
SUBJECT: FY 2011 demolition contract with Peterson Contracting Inc., for demolition and
site clearance of the former Grand Hotel at 300 W. Mullan Avenue in the amount of
$149,700.
Submitted by: Noel Anderson- Community Planning & Development Director
Recommended City Council Action: That City Council approve FY 2011 demolition
contract with Peterson Contracting Inc., for demolition and site clearance of the former
Grand Hotel at 300 W. Mullan Avenue in the amount of $149,700.
Summary Statement: The City of Waterloo will be demolishing these structures in an effort
to eliminate slum and blight and to attract new development.
The Community Planning & Development Department received six bids for demolition and
site clearance services from Active Thermal Concepts; Hiawatha Iowa, Baker Concrete and
Excavating; Waverly, Iowa, Benton's Sand and Gravel, Inc.; Cedar Falls, Iowa, Kelly
Demolition; Mount Vernon, Iowa, Frickson Brothers Excavation; Evansdale, Iowa, and
Peterson Contractors Inc., Reinbeck, Iowa.
All bidders submitted all required documentation for this bid and there were no
disqualifications. Peterson Contractors Inc. (PCI) is the low responsible bidder for the
project and staff recommends that they be awarded the contract.
Expenditure Required: $149,700
Source of Funds: The demolition activities of this site will be undertaken by the City of
Waterloo using G.O. funds, for nuisance abatement.
Policy Issue: Slum and Blight
Alternative: N/A
Background Information: The City of Waterloo purchased his property to demolish and
eliminate slum and blight.
cc: NOEL C. ANDERSON, Community Planning & Development Director
CITY WEBSITE: wwwci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/AifirmatIve Action Employer
EXHIBIT "A"
SIGNATURE PAGE
The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the
condition under which the work described herein must be performed, hereby proposes that they will fulfill the
obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth;
and that they will furnish all required services and pay all incidental costs in strict conformity with these
documents for the stated process as payment in full.
Our bid, for demolition and site clearance of the site is, not to exceed:
$ H61)700 -
Amount in written form, not to exceed:
$ o na hur &1 ( for4 y Mite wwsa�� ,5-eVkethSleel
Submitting Firm: ole -r/ -9a7? c YnI-rJt_i
t5 1 G.
Address: Po BOIL./
City: Rin hec k State: ,r,4 Zip:
y
Authorized Representative (print) r r) RK P `ZSN/
Authorized Representative Signature "74
Date : )1- i' 1
Phone: '3 l or 3 L —)- )-T 13
S'aGG9
Email: (Slay BiOders nCon`Irathors.Can
Fax: 319 — 3145 - . gt3I
EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document
provided by the Bidder. Please be as specific as possible. Please check one:
JL Our company has no exceptions/deviations.
Our company does have exceptions/deviations which are listed on an attached document.
GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price.
FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this
solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract.
ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized
representative herby acknowledges receipt of the following addenda:
Addenda Number t! Date _ 11 -3 -I I Addenda Number Date
Addenda Number Date
Addenda Number Date
We choose not to bid at this time but would like to be considered for future requests for bid
Demolition and Site Clearance Services
(No Regulated Asbestos -Containing Materials)
for the Former Grand Hotel
November 7, 2011 Bid Tab
Estimate: $380,0000.00
Bid Security Required
Bidder
Bid Security
Bid Amount
Active Thermal Concepts
2805 Stonegate Court
Hiawatha, Iowa 52233
5%
$224,224.00
Baker Concrete & Excavating
2203 E. Bremer Avenue
PO Box 277
Waverly, Iowa 50677
5%
$217,000.00
Benton's Sand & Gravel, Inc
905 Center Street
Cedar Falls, Iowa 50613
5%
$202,828.00
Kelly Demolition LLC
1100 W. Mt. Vernon Road
Mount Vernon, Iowa 52314
5%
$218,642.00
Erickson Brothers Excavation
737 Colleen Avenue
Evansdale, Iowa 50707
$8,100.00 check
$162,000.00
Peterson Contractors Inc.
Box A
Reinbeck, Iowa 50669
5%
$149,700.00
Mayor
BUCK
CLARK
COUNCIL
MEMBERS
DAVID
JONES
Ward 1
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward 3
QUENTIN
HART
Ward 4
RON
WELPER
Ward 5
BOB
GREENWOOD
At -Large
STEVE
SCHMITT
At -Large
CITY OF WATERLOO, IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262
NOEL C. ANDERSON, Community Planning & Development Director
Council Communication
City Council Meeting: 11/14/11
Prepared: 11/10/11
Dept. Head Signature: 74(..-
# of Attachments: 10
SUBJECT: Resolution approving award of contract to McClain & Co., Inc. of
Waterloo, Iowa for an amount not to exceed $63,250.50 for Demolition and Site
Clearance Services (no regulated asbestos -containing materials) Group 2 in
connection with Public Assistance (PA) demolition activities of the Hazard
Mitigation Grant Program (HMGP) Property Acquisition Project.
Submitted by: Aric Schroeder, City Planner
Recommended City Council Action: Award a contract for demolition and site
clearance services group 2 to McClain & Co., Inc., and authorize the Mayor and
City Clerk to sign and contract.
Summary Statement:
Expenditure Required: $63,250.50
Source of Funds: FEMA Public Assistance (PA) Project WorksheetO2RJD73
Policy Issue: Demolition and site clearance of properties acquired as part of the
HMGP Property Acquisition Project
Alternative: N/A
Background Information: On 1/20/09 the City Council authorized the submittal
of an application to apply for Hazard Mitigation Grant Program (HMGP) 1763
Structural Acquisition (Buy Out) funds through the Iowa Homeland Security and
Emergency Management Division (HSEMD). On 7/17/09 the City of Waterloo
received official notice that the City was awarded funding under the program in
accordance with the scope of work and budget that was included in our application
that was submitted and approved by HSEMD and FEMA. On 8/3/09 the City
Council authorized the agreement between HSEMD and the City of Waterloo,
which has subsequently been executed. The total HMGP Property Acquisition (Buy
CITY WEBSITE: wwwci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Out) budget is $4,859,419.00 (based on recent de -obligation), with funding from HSEMD
for up to 75% of the total project budget, and funding from the Iowa Department of
Economic Development (IDED) through a Supplemental Community Development Block
Grant (CDBG) for 25% of the total project, including the 10% State portion and the
required 15% local match.
The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. X5121-
5207 provides for the FEMA Public Assistance (PA) Program. The PA Program funds
multiple disaster recovery activities, such as asbestos abatement. Sections 403 Essential
Assistance and 404 Hazard Mitigation provide funding for demolitions associated with a
HMGP Property Acquisition (Buy Out) Program. With this disaster (DR -1763) the
program is funded 90% Federal share and 10% State share, with no required local match.
Unlike the HMGP Program, with the PA Program communities are not issued an award,
but all eligible expenses will be reimbursed through Project Worksheets (PW's). Therefore
expenses related to the demolition of acquired properties, including administration and
contractual expense (which would include a demolition contract) will be eligible for
reimbursement through the FEMA PA Program. The City of Waterloo is looking to award
a contract after seeking proposals for demolition and site clearance in connection with the
HMGP property acquisition project. This second and final contract is for ten properties.
All properties have been acquired by the City of Waterloo as part of the HMGP Property
Acquisition Project.
Proposals for demolition and site clearance services (no-RACM) group 2 were received from
seven firms, including: Active Thermal Concepts, Hiawatha, IA; Affordable Hazards
Removal, Monticello, IA; Baker Concrete & Excavating, Waverly, IA; Benton's Sand &
Gravel, Cedar Falls, IA; Kelly Demolition LLC, Mount Vernon, IA; McClain & Company,
Inc., Waterloo, IA; and Peterson Contractors Inc., Reinbeck, IA. Please find attached a
letter of recommendation on award of Contract from the Proposal Evaluation Selection
Committee, as well as the Proposal Evaluation Tab (bid tab) for the proposals, as well as the
contract to be executed. If you have any questions or need any additional information on
this matter, please contact our office.
cc: Noel Anderson, Community Planning & Development Director
Chris Western, Planner 11
Path: K:\USERS\ARIGS\City of Waterloo \ council letters \RFPs Bids Contracts and Agreements for Goods or Services \11.10-11
Council Communication for Award of Contract for Demolition Services no-RACM Group 2 for HMGP.doc
Mayor
BUCK
CLARK
CITY OF WATERLOO, IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262
NOEL ANDERSON, Community Planning & Development Director
November 10, 2011
The Honorable Buck Clark, Mayor
and the City Council Members
City Hall
COUNCIL Waterloo, Iowa 50703
MEMBERS
DAVID
JONES
Ward l
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward 3
QUENTIN M.
HART
Ward 4
RON
WELPER
Ward 5
BOB
GREENWOOD
At -Large
STEVE
SCHMITT
At -Large
Dear Mayor and Council Members:
RE: Award of Contract - Demolition and Site Clearance Services (no RACM)
Group 2 - Hazard Mitigation Grant Program (HMGP) Property Acquisition Project -
Public Assistance (PA) Demolition.
Proposals for demolition and site clearance services (no RACM) group 2 were received
from seven firms, including: Active Thermal Concepts, Hiawatha, IA; Affordable Hazards
Removal, Monticello, IA; Baker Concrete & Excavating, Waverly, IA; Benton's Sand &
Gravel, Cedar Falls, IA; Kelly Demolition LLC, Mount Vernon, IA; McClain &
Company, Inc., Waterloo, IA; and Peterson Contractors Inc., Reinbeck, IA. The Proposal
Evaluation Selection Committee thoroughly evaluated the proposals based on the firm's
experience and the firm's principal project manager's experience, the firm's responsiveness
to the RFP (including total scope of services offered, compliance with submission
guidelines, and overall proposal presentation), and the cost effectiveness of the firm's
financial proposal.
All seven bidders submitted the required "Financial" portion in their proposal. Three
companies (McClain & Co., Benton's Sand & Gravel, and Peterson Contractors Inc.) did
not submit anything for the "Non -Financial" portion of their proposal as requested in the
request for proposal. "Non -Financial" data requested included a detailed service plan and
timeline proposed, details on the experience of the company and key personnel
highlighting other similar projects that they have worked on, a list of staff with name, title
and description of work they would perform, an indication of who the principal or project
manager would be, and a list of references. One company (Affordable Hazards Removal)
did not submit a required certification on bidder suspension and debarement. The Request
for Proposal that was submitted to all prospective bidders clearly indicated that this
information was to be included. The RFP also stated that "Failure to complete or provide
any of the information requested in this RFP, including references, and/or additional
information as indicated, may result in disqualification by reason of 'non responsiveness'."
And the RFP stated that the award of contract would be made to the most responsible and
responsive proposal from a company whose proposal offers the greatest value to the City
with regard to the criteria detailed and the specifications set forth within the RFP, and
stated that proposals would be evaluated on: 1) qualifications and experience including
years of experience of key personnel, feedback from references, and knowledge and
experience with projects involved with federal and state grants, 2) cost effectiveness, and 3)
company responsiveness to RFP, including total scope of services offered, responses to
CITY WEBSITE: www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
overall proposal and compliance with submission guidelines, and proposal presentation
(completeness, organization, appearance, etc.).
The proposal submitted by McClain & Co., Inc. was a good proposal that provided most
information requested by the RFP. They did not provide a "Non -Financial" portion, although
staff had no major concerns with the company, and has subsequently obtained much of the
information requested in the "Non -Financial" portion. The proposal from McClain & Co., Inc.
did have a stated bid total of $63,250.00, but the correct math of the individual bid tabs for each
of the properties included in the project was $63,250.50 (they rounded a couple of bid amounts
down to the nearest whole dollar). In accordance with the provisions of Exhibit "E" of the RFP
which states that "The correct summation of actual bid tabulation figures will supersede any
amounts shown on this page", and in accordance with the provisions of Section 1.2 of the RFP
which provides for the City to waive "irregularities", the incorrect figure listed on Exhibit "E"
shall be considered an irregularity and waived, as the rounding did not provide a competitive
advantage to any Proposer, and the correct math of the individual bid tabs shall be considered
the bid amount.
The Committee has determined that the proposal submitted by McClain & Co., Inc. was the
most responsible and responsive proposal that offered the greatest value and expertise to the City.
Therefore, the Proposal Evaluation Selection Committee recommends that the contract for
demolition and site clearance services (no RACM) group 2 in connection with Public Assistance
(PA) demolition activities of the Hazard Mitigation Grant Program (HMGP) 1763 Structural
Acquisition (Buy Out) program be awarded to McClain & Co., Inc. Please fmd attached the
Proposal Evaluation Tab (bid tab) for the proposals, as well as the contract to be executed. If you
have any questions or need any additional information on this matter, please contact our office.
Respectfully,
Aric A. Schroeder,
City Planner
CITY OF WATERLOO, IOWA
Proposal Evaluation Tab for
Request for Proposal
November 2011
DEMOLITION AND SITE CLEARANCE SERVICES
GROUP 2
[no regulated asbestos -containing materials (no RACM)]
HAZARD MITIGATION GRANT PROGRAM (HMGP)
PROPERTY ACQUISITION PROJECT
City of Waterloo, Iowa
Prepared by
City of Waterloo
Planning and Zoning Department
Proposal Evaluation Tab for
Request for Proposals for Demolition and Site Clearance Services (no RACM) Group 2
blas received: /
Detail of Cost
Inputs
Evaluation Criteria
Qualifications
and Experience
(Max of 15 points)
Government
Experience with
Company (Max
of 15 points)
Company
Responsiveness
to RFP (Max of 20
points)
Cost
Effectiveness
(Max of 50 points)
Total
(Maximum of
300 points)
Total lump sum bid
(total cost based on the
tabulated amounts from
each property bid tab)
Active Thermal
Concepts
Hiawatha, IA
11
11
12
44
78
$72,910.00
Affordable Hazards
Removal, Inc.
Monticello, IA
10
8
13
15
46
$171,075.00
Baker Concrete &
Excavating
Waverly, IA
10
11
15
45
81
$69,921.00
Benton's Sand &
Gravel, Inc.
Cedar Falls, IA
14
15
8
30
67
$103,750.00
Kelly Demolition,
LLC
Mount Vernon, IA
12
12
14
31
69
$98,835.36
McClain & Co
Waterloo, IA
11
9
12
50
82
$63,250.50
Peterson
Contractors Inc.
Reinbeck, IA
15
15
8
25
63
$125,640.00
PROPOSAL EVALUATION TAB FOR RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES (no RACM) — 2011
CONTRACT FOR DEMOLITION AND SITE CLEARANCE SERVICES
[no Regulated Asbestos Containing Materials (no RACM)]
This Contract for Demolition and Site Clearance Services (no RACM) (the "Contract") is
entered into as of November 14, 2011, by and between the City of Waterloo, Iowa ("City") and
McClain & Co., Inc. ("Contractor").
In consideration of the mutual promises exchanged herein, the parties agree as follows:
1. Services. For a period of five (5) months after the date of this Contract, subject to
extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all
supervision, technical personnel, labor, materials, tools, machinery, services, and perform and
substantially complete all work within the time period stated in the specifications after receipt of
Notice to Proceed with respect to a given property or set of properties. Work to be performed
includes all work described in the Contract Documents (defined below).
Contractor shall provide the above services at the cost set forth in Contractor's RFP response.
Contractor will be paid separately for each property for which services are performed and
accepted. Contractor's request for payment for services authorized under this Contract shall be
submitted on a monthly basis and will be paid within sixty (60) days after receipt of an original
invoice and after such services are delivered and accepted. Contractor will be paid for all items
satisfactorily completed. Such payment will be full compensation for all work performed, for all
permits, licenses, inspections, for complying with all laws, rules, regulations and ordinances,
including safety, and for furnishing all materials, equipment and labor to complete the work, in
accordance with the specifications.
2. Contract Documents. The following documents (collectively, the "Contract
Documents") are hereby incorporated by reference as though set forth herein in full:
a. Request for Proposal
b. Addenda
c. Response (Proposal) from the Contractor, including Bid Tabulation
d. Specifications for Demolition and Site Clearance
e. Signature Page
f. Building Demolition Insurance Requirements
In the event of conflict between the provisions of the Contract Documents and this Contract, the
provisions of this Contract shall prevail.
2.1 Contract Limits. Total actual expenses allowed by the project Contract, including
any renewal extensions of the Contract, shall not exceed $63,250.50 as provided in the Bid
Tabulation that is part of Contractor's RFP Response referenced in Section 2.c above, except by
written amendment as provided herein.
3. Approval; Timing of Work. Contractor shall not begin work on any demolition
until after the contract has been approved by the city council and the Contractor has been issued
a Notice to Proceed with respect to any particular property or set of properties. The work shall
commence within seven (7) days after the City has issued a Notice to Proceed with respect to any
particular property or set of properties, and all work shall be completed and delivered within
thirty (30) days after issuance of the Notice to Proceed.
4. Performance Bond. Contractor will be required to furnish bond in an amount
equal to one hundred percent (100%) of the contract price and shall be issued by a responsible
surety acceptable to the City. The bond shall guarantee the faithful performance of the contract
and the terms and conditions therein contained, shall guarantee the prompt payment of all
materials and labor and protect and save harmless the City from claims and damages of any kind
arising out of the performance of this contract.
4.1 Payment Bond. Contractor will be required to furnish a payment bond in an
amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a
responsible surety acceptable to the City. The bond shall guarantee the faithful payment as
required by law of all persons supplying labor and material in the execution of the work provided
for in the Contract.
5. Reporting; Records. Contractor shall exercise best efforts to maintain
communication with City personnel whose involvement in the project is necessary or advisable
for successful and timely completion of the work of the project, including but not limited to the
closing of specific transactions. Communications between the parties shall be verbal or in
writing, as requested by the parties or as dictated by the subject matter to be addressed.
Contractor shall maintain all project records for a minimum period of three (3) years after the
date of final payment for services rendered under this Contract. During the term of this Contract
and for the ensuing record -retention period, Contractor shall make any or all project records
available upon reasonable request, and in any event within two (2) business days of request, to
City, Iowa Homeland Security and Emergency Management Division (HSEMD), the Federal
Emergency Management Agency (FEMA), the Comptroller General of the United States, and
any other agency of state or federal government, or the duly authorized representatives of any of
the foregoing, that has provided funding or oversight for the HMGP property acquisition project,
for the purpose of making audit, examination, excerpts and/or transcriptions. For purposes of
this section, "records" means any and all books, documents, papers and records of any type or
nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination
of this Contract and upon demand by the City, copies of all basic notes and sketches, charts,
computations, and any other data prepared or obtained by the Contractor pursuant to this
Contract, without cost and without restrictions or limitation as to the use relative to specific
projects covered under this Contract. In such event, the Contractor shall not be liable for the
City's use of such documents on other projects.
6. Government -Mandated Provisions. Because the project activity is funded by the
federal government, federal law requires that the City's contracts relating to the project include
certain provisions. Parenthetical comments in the following paragraphs are taken from 44 CFR §
13.36(i).
A. Remedies. See Section 8 below.
2
B. Termination for Cause and for Convenience. See Sections 8 and 9 below.
C. Contractor shall comply with Executive Order 11246 of September 24,
1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of
October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter
60). (applies to all construction contracts awarded in excess of $10,000 by grantees and their
contractors or subgrantees)
D. Contractor shall comply with the Copeland "Anti -Kickback" Act (18
U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (applies to all
contracts and subcontracts for construction or repair)
E. Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to
276A-7) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to
construction contracts in excess of $2,000 awarded by grantees and subgrantees when required
by federal grant program legislation, but does not apply to projects paid for with disaster
funding)
F. Contractor shall comply with Sections 103 and 107 of the Contract Work
Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor
regulations (29 CFR Part 5). (applies to construction contracts awarded by grantees and
subgrantees in excess of $2,000, and in excess of $2,500 for other contracts which involve the
employment of mechanics or laborers)
G. City's Reporting Regulations and Requirements. See Section 5 above.
H. Patent Rights and Copyrights. With respect to any discovery or invention
which arises or is developed in the course of or under this Contract, the Contractor is responsible
for complying with requirements pertaining to patent rights, as defined by the awarding agency.
With respect to any publication, documents, or data that arises or is developed in the course of or
under this Contract, the Contractor is responsible for complying with requirements pertaining to
copyright, as defined by the awarding agency.
I. Access to Documents. See Section 5 above.
J. Retention of Documents. See Section 5 above.
K. Contractor shall comply with all applicable standards, orders, or
requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulations (40 CFR Part 15). (applies to contracts, subcontracts, and subgrants of
amounts in excess of $100,000)
L. Energy Efficiency Standards. Contractor shall comply with mandatory
standards and policies relating to energy efficiency that are contained in the State Energy
Conservation Plan issued pursuant to the Energy Policy and Conservation Act (Pub. L. 94-163,
3
89 Stat. 871). [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19,
1995].
7. Indemnity. Except as to any negligence of City, its officials, officers, employees
or agents, in the performance of any duty under this Contract, and to the extent not covered by
insurance maintained by Contractor, Contractor agrees to defend and indemnify US Government,
FEMA, State of Iowa, and City, the officials, officers, employees, agencies and agents of each,
and to hold same harmless, from and against any and all claims, demands, causes of action,
losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and
expenses, arising from or in connection with the acts or omissions of Contractor in providing the
services contemplated by this Contract. This will include but is not limited to actions or suits
based upon or alleging bodily injury, including death, or property damage rising out of or
resulting from the Contractor's operation under this Contract, whether by itself or by any
subcontractor or anyone directly or indirectly employed by any of them. Contractor is not and
shall not be deemed an agent or employee of the City.
7.1 Property Damage. Contractor shall be responsible for all damage to public or
private property. Contractor shall have one responsible person at the job site at all times when
demolition activities are undertaken. Contractor shall keep a report of all damage. If public or
private property is damaged by Contractor and is not repaired in a timely manner as determined
by City, City has the option of having the damage repaired at the Contractor's expense, to be
reimbursed to the City or withheld from future payments to Contractor hereunder.
8. Default; Termination for Cause. In the event that Contractor defaults in the
performance or observance of any covenant, agreement or obligation set forth in this Contract, and
if such default remains uncured for a period of seven (7) days after notice thereof shall have been
given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is
curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be
done or remedied within such 14 -day period and thereafter Contractor fails to diligently and
continuously prosecute the same to completion within such 14 -day period), then City may declare
that Contractor is in default hereunder and may take any one or more of the following steps, at its
option:
a. by mandamus or other suit, action or proceeding at law or in equity, require
Contractor to perform its obligations and covenants hereunder, or enjoin any
acts or things which may be unlawful or in violation of the rights of the City
hereunder, or obtain damages caused to the City by any such default;
b. have access to and inspect, examine and make copies of all books and records
of Contractor which pertain to the project;
c. declare a default of this Contract, make no further disbursements, and demand
immediate repayment from Contractor of any funds previously disbursed under
this Contract;
d. terminate this Contract by delivery to Contractor of written notice of
termination; and/or
4
e. take whatever other action at law or in equity may be necessary or desirable to
enforce the obligations and covenants of Contractor hereunder, including but
not limited to the recovery of funds.
No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or
waive the right of City to enforce the same or to obtain relief against or recover for the continuation
or repetition of such breach or violation or any similar breach or violation thereof at any later time
or times. In the event that City prevails against Contractor in a suit or other enforcement action
hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City.
9. Termination for Convenience. This Contract may be terminated at any time, in
whole or in part, upon the mutual written agreement of the parties. City may also choose to
terminate this Contract at any time by delivering to Contractor 10 -days' advance written notice
of intent to terminate.
10. Non -Assignable Duties. Contractor may not assign its duties hereunder without
the prior written consent of City.
11. Independent Contractor. Contractor is an independent contractor and is not an
employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority
to enter into contracts or agreements on behalf of City. City shall determine the work to be done
by Contractor, but Contractor shall determine the legal means by which it performs the work
specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes
of any kind from any payments which it owes Contractor. Neither Contractor nor its employees,
if any, shall be entitled to receive any benefits which employees of City are entitled to receive
and shall not be entitled to workers' compensation, unemployment compensation, medical
insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of
their work for City. Contractor shall be solely responsible for compensating its employees, if
any.
12. Anti -Discrimination. During the performance of this Contract, Contractor, for
itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws
of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein
incorporated by reference and made a part of this Contract.
13. Severability. In the event any provision of this Contract, together with the
Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the
remaining provisions of this Contract shall not be affected thereby and shall continue in full
force and effect. If, for any reason, a court finds that any provision of this Contract is invalid,
illegal, or unenforceable as written, but that by limiting such provision it would become valid,
legal, and enforceable, then such provision shall be deemed to be written and shall be construed
and enforced as so limited.
14. General Terms. This Contract, together with the Contract Documents, constitutes
the entire agreement between the parties pertaining to the subject matter hereof. This Contract
may not be modified or amended except pursuant to the mutual written agreement of the parties.
This Contract is binding on the parties and the heirs, personal representatives, successor and
assigns of each. Time is of the essence in the performance of the terms hereof.
5
IN WITNESS WHEREOF, the parties have executed this Contract for Demolition and
Site Clearance Services as of the date first set forth above.
CITY OF WATERLOO, IOWA MCCLAIN & CO. INC.
By:
Ernest G. Clark, Mayor Ken Huntley, Superintendent
Attest:
Suzy Schares, City Clerk
6
Mayor
BUCK
CLARK
COUNCIL
MEMBERS
e...e..o.o.e.00...o
DAVID
JONES
Ward 1
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward 3
QUENTIN
HART
Ward 4
RON
WELPER
Ward 5
BOB
GREENWOOD
At -Large
STEVE
SCHMITT
At -Large
CITY OF WATERLOO, IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262
NOEL C. ANDERSON, Community Planning & Development Director
CITY OF WATERLOO
Committee Communication
Building and Grounds Meeting: No
Prepared: November 9, 2011
Dept. Head Signature
# of Attachments:
SUBJECT: Lease of 1,100 Sq. Ft. of office space to Robert Klingenberg Community Partnership
Apprentice Training Program, for $1.00 dollar per year at 1100 Sycamore Street.
Submitted by: Noel Anderson
Recommended Building and Ground Action: To make recommendation to City Council to
approve proposed lease.
Summary Statement: Staff has received a request to lease approximately 1,100 square feet of
office space from Robert Klingenberg of Community Partnership Apprentice Training Program;
(a non-profit 501c3) program, for the purpose of running an Apprenticeship program for young
adults.
Mr. Klingenberg has offered to rent the space for $1.00 a year, and the program would pay
utilities. The average electric bill for this portion of the building has been $50 per month during
the summer and $150 during the winter.
Expenditure Required N/A
Source of Funds N/A
Policy Issue Lease of City owned property
Alternative: Leave vacant
Background Information: As a part of the East River Front Housing project, the city acquired
the building that once housed Black Hawk Sprinkler located at 1100-1106 Sycamore Street.
Cc Noel Anderson, Community Planning and Development
Aric Schroeder, City Planner
CITY WEBSITE: www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
BUSINESS PROPERTY LEASE
This Business Property Lease (the "Lease") is made and entered into as of December 1, 2011, by and between
City of Waterloo, Iowa (the "Landlord"), whose address for the purpose of this Lease is 715 Mulberry Street,
Waterloo, Iowa, 50703, and Robert Klingenberg (the "Tenant"), whose address for the purpose of this Lease
is 525 Bourland Street, Waterloo, Iowa, 50702.
1. PREMISES AND TERM. The Landlord, in consideration of the rents herein reserved and of the agreements
and conditions herein contained, on the part of the Tenant to be kept and performed, leases unto the Tenant and
Tenant hereby rents and leases from Landlord, according to the terms and provisions herein, the following described
real estate, situated in Black Hawk County, Iowa:
Land and building 1100 Sycamore Street, Waterloo, Iowa
with the improvements thereon and all rights, easements, and appurtenances thereto belonging, for a term of one
(1) year, commencing on the first day of the Lease term, which shall be on the 1st day of December 1, 2011
, and ending at midnight on the last day of the Lease term, which shall be on the 31st day of January 2012
upon the condition that the Tenant pays rent therefor, and otherwise performs as in this Lease provided.
2. RENTAL. (a) RENT. Tenant agrees to pay to Landlord as rental for said term, as follows: $ 1.00 per year,
in advance, the first such rent payment becoming due on December 1, 2011, and the same amount, per year, in
advance, on the 1st day of each month after the first month of the Lease term, during the term of this Lease.
(b) SECURITY DEPOSIT. In addition to the above monthly rentals, Tenant shall also pay a security deposit
in the amount of $ 0 , due and payable upon execution of this Lease.
(c) OTHER. All sums shall be paid at the address of Landlord, as above designated, or at such other place
as the Landlord may, from time to time, previously designate in writing. Delinquent payments shall draw interest at
18% per annum, compounded monthly, from the due date, until paid.
3. POSSESSION. Tenant shall be entitled to possession on the first day of the term of this Lease, and shall
yield possession to the landlord atthe date -of the close of this Lease term,, except as herein otherwise
expressly provided. Should Landlord be unable to give possession on said date, Tenant's only damages shall be a
rebating of the pro rata rental.
4. USE OF PREMISES. Tenant covenants and agrees during the term of this Lease to use and to occupy the
leased premises only for general office and commercial purposes consistent with Tenant's pre -Lease activities on the
premises, or such other lawful use as Landlord may permit. Landlord has not reviewed zoning or other applicable
legal requirements or limitations imposed by any local, state, or federal governmental authority that may affect
Tenant's use of the premises, and Landlord makes no representation or warranty that the premises is suitable for
Tenant's intended use. Tenant shall conduct its own review of applicable law and shall be solely responsible for
meeting all legal requirements, including but not limited to building permits, licensure, or governmental approval.
5. QUIET ENJOYMENT. Landlord covenants that its estate in said premises is fee simple and that the Tenant
on paying the rent herein reserved and performing all the agreements by the Tenant to be performed as provided in
this Lease, shall and may peaceably have, hold and enjoy the demised premises for the term of this Lease free from
molestation, eviction or disturbance by the Landlord or any other persons or legal entity whatsoever. Landlord shall
have the right to mortgage all of its right, title, interest in said premises at any time without notice, subject to this
Lease.
6. CARE AND MAINTENANCE OF PREMISES. (a) Tenant takes said premises in their present condition
except for such repairs and alterations as may be expressly herein provided.
(b) LANDLORD'S DUTY OF CARE AND MAINTENANCE. Landlord will not replace and repair any part of
the building or any part of the leased premises.
(c) TENANTS DUTY OF CARE AND MAINTENANCE. Tenant shall, after taking possession of said
premises and until the termination of this Lease and the actual removal from the premises, at its own expense, care
for, maintain, and repair the exterior and interior parts of said premises, in a reasonably safe and serviceable
condition consistent with its own needs and pursuant to applicable law, ordinance or regulation. Tenant will furnish its
own interior and exterior decorating. Tenant will not permit or allow said premises to be damaged or depreciated in
Landlord a certification from the respective insurance companies to that effect. Such insurance shall be made
payable to the parties hereto as their interests may appear, except that Tenant's share of such insurance proceeds
are hereby assigned and made payable to the Landlord to secure rent or other obligations then due and owing by
Tenant to Landlord. To the extent permitted by their policies, Landlord and Tenant waive all rights of recovery
against each other.
(b) Tenant further covenants and agrees that it will at its own expense procure and maintain combined
single limit liability, bodily injury, and property damage insurance in the amount of not less than $1,000,000. Such
insurance shall cover liability arising from premises operations, independent contractors, personal injury, products,
and completed operations and liability assumed under an insured contract, including but not limited to the activities of
Tenant, its employees and agents. Certificates or copies of said policies, including Landlord as an additional insured,
and providing for thirty (30) days' advance notice to the Landlord before cancellation, shall be delivered to the
Landlord no later than the date that Tenant begins to occupy the leased premises. A renewal certificate shall be
provided to Landlord prior to expiration of any policy.
(c) Tenant will not do or omit the doing of any act which would vitiate any insurance, or increase the
insurance rates in force upon the real estate improvements on the premises or upon any personal property of the
Tenant upon which the Landlord by law or by the terms of this Lease, has or shall have a lien.
(d) Tenant further agrees to comply with recommendations of Iowa Insurance Services Office and to be
liable for and to promptly pay, as if current rental, any increase in insurance rates on said premises and on the
building of which said premises are a part, due to increased risks or hazards resulting from Tenant's use of the
premises otherwise than as herein contemplated and agreed.
(f) INSURANCE PROCEEDS. Landlord shall settle and adjust any claim against any insurance company
under its said policies of insurance for the premises, and said insurance monies shall be paid to and held by the
Landlord to be used in payment for cost of repairs or restoration of damaged building, if the destruction is only partial.
12. INDEMNITY. Except as to any negligence of the Landlord or its agents in the performance of any obligation
of Landlord under this Lease, and to the extent not covered by insurance maintained by Landlord or Tenant, Tenant
will protect, indemnify, and save harmless the Landlord from and against any and all loss, costs, damage, and
expenses of any kind whatsoever, including but not limited to attorneys' fees and expenses, occasioned by, or arising
out of, any accident or other occurrence causing or inflicting injury and/or damage to any person or property,
happening or done in, upon, or about the leased premises, or due directly or indirectly to the tenancy, use, or
occupancy thereof, or any part thereof by the Tenant or any person claiming through or under the Tenant, including
but not limited to suppliers and patrons or Tenant or persons who suffer injury, loss, or damage directly or indirectly
by the acts or omissions of such persons. Prior to the commencement date of this Lease, Tenant has occupied the
premises as a tenant and has had the opportunity to test the premises for toxic or hazardous substances, mold, and
other environmental matters, and Tenant agrees that the indemnities set forth in this paragraph shall include but not
be limited to any claims, demands, losses, or causes of action arising from or relating to such matters. The
provisions of this paragraph shall survive the expiration, abandonment, or termination of this Lease.
13. FIRE AND CASUALTY. (a) PARTIAL DESTRUCTION OF PREMISES. In the event of a partial destruction
or damage of the leased premises which causes a business interference by preventing the conduct of a normal
business operation, and which damage is reasonably repairable within thirty (30) days after its occurrence, this Lease
shall not terminate but the rent for the leased premises shall abate during the time of such business interference.
(b) ZONING. If the zoning ordinance of the municipality in which this property is located makes it impossible
for Tenant, using diligent and timely effort, to obtain necessary permits and to repair and/or rebuild so that Tenant is
able to conduct its business on these premises, then such partial destruction shall be treated as a total destruction as
in the next paragraph provided.
(c) TOTAL DESTRUCTION OF BUSINESS USE. In the event of a destruction or damage of the leased
premises, including the parking area (if a parking area is a part of the subject matter of this Lease), so that Tenant is
not able to conduct its business on the premises, and which damages cannot be repaired within thirty (30) days, this
Lease may be terminated at the option of either the Landlord or Tenant. Such termination in such event shall be
effected by written notice of one party to the other, within twenty (20) days after such destruction. Tenant shall
surrender possession within ten (10) days after such notice issues and, each party shall be released from all future
obligations hereunder, Tenant paying rental and triple net charges pro rata only to the date of such destruction. In
3
(b) Landlord shall have the right to maintain in the windows or on the building or on the premises either or
both a "For Rent" or "For Sale" sign and Tenant will permit, at such time, prospective tenants or buyers to enter and
examine the premises.
18. MECHANIC'S LIENS. Neither the Tenant nor anyone claiming by, through, or under the Tenant, shall have
the right to file or place any mechanic's lien or other lien of any kind or character whatsoever upon said premises or
upon any building or improvement thereon, or upon the leasehold interest of the Tenant therein, and notice is hereby
given that no contractor, subcontractor, or anyone else who may furnish any material, service, or labor for any
building, improvements, alteration, repairs or any part thereof, shall at any time be or become entitled to any lien
thereon, and for the further security of the Landlord, the Tenant covenants and agrees to give actual notice thereof in
advance to any and all contractors and subcontractors who may furnish or agree to furnish any such material,
service, or labor.
19. LANDLORD'S LIEN AND SECURITY INTEREST. Said Landlord shall have, in addition to the lien given by
law, a security interest as provided by the Uniform Commercial Code as codified in the State of Iowa upon all
personal property, and all substitutions, replacements, accessories, and accessions thereto and thereof, kept and
used on the leased premises by Tenant. Landlord may proceed at law or in equity with any remedy provided by law
or by this Lease for the recovery of rent or for termination of this Lease because of Tenant's default in its
performance.
20. SUBSTITUTION OF EQUIPMENT, MERCHANDISE. ETC. The Tenant shall have the right, from time to
time during the term of this Lease or renewal thereof, to sell or otherwise dispose of any personal property of the
Tenant situated on the leased premises, when in the judgment of the Tenant it shall have become obsolete, outworn,
or unnecessary in connection with the operation of Tenant's business on the leased premises; provided, however,
that the Tenant shall, in such instance and at its own expense, substitute for such items of personal property so sold
or otherwise disposed of, a new or other item in substitution thereof, in like or greater value and adopted to the
affixed operation of the business upon the leased premises (unless no substituted article or item is necessary).
21. RIGHTS CUMULATIVE. The various rights, powers, options, elections, and remedies of either party as
provided in this Lease shall be construed as cumulative and no one of them as exclusive of the others or exclusive of
any rights, remedies, or priorities allowed either party by law, and shall in no way affect or impair the right of either
party to pursue any other equitable or legal remedy to which either party may be entitled as long as any default
remains in any way unremedied, unsatisfied, or undischarged.
22. NOTICES AND DEMANDS. Notices as provided for in this Lease shall be given to the respective parties
hereto at the respective addresses designated on page one of this Lease unless either party notifies the other, in
writing, of a different address. Without prejudice to any other method of notifying a party in writing or making a
demand or other communication, such message shall be considered given under the terms of this Lease when sent,
addressed as above designated, postage prepaid, by registered or certified mail, return receipt requested, by the
United States mail and so deposited in a United States mail box.
23. BINDING EFFECT. Each and every covenant and agreement herein contained shall extend to and be
binding upon the respective heirs, personal representatives, successors, and assigns of the parties hereto; except
that if any part of this Lease is held in joint tenancy, the successor in interest shall be the surviving joint tenant.
24. CHANGES TO BE IN WRITING. None of the covenants, provisions, terms, or conditions of this Lease to be
kept or performed by Landlord or Tenant shall be in any manner modified, waived, or abandoned, except by a written
instrument duly signed by the parties and delivered to the Landlord and Tenant. This Lease contains the entire
agreement of the parties and supersedes any and all discussions, negotiations, understandings, or agreements
pertaining to the subject matter hereof.
25. CONSTRUCTION. Words and phrases herein, including acknowledgment hereof, shall be construed as in
the singular or plural number, and as masculine, feminine, or neuter, according to the context.
26. OTHER. (a) Notwithstanding any terms of this Lease to the contrary, Tenant shall be responsible for all cost
and expense of repair, upkeep, maintenance, and restoration of the leased premises. Landlord shall have no
responsibility to incur any cost or expense with respect to the leased premises.
(b) This Lease is subject to approval by the Waterloo City Council.
5
Mayor
BUCK
CLARK
COUNCIL
MEMBERS
DAVID
JONES
Ward 1
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward3
QUENTIN
HART
Ward 4
RON
WELPER
Ward 5
BOB
GREENWOOD
At -Large
STEVE
SCHMITT
At -Large
CITY OF WATERLOO, IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262
NOEL C. ANDERSON, Community Planning & Development Director
Council Communication
City Council Meeting: November 14, 2011
Prepared: November 10, 2011
Dept. Head Signature: Noel Anderson, Community Planning & Development Director
# of Attachments: 1
SUBJECT: Resolution approving a request by Howard L. Allen Investments, Inc. for
a Minor Site Plan Amendment to the "S-1" Shopping Center Commercial District and
an alteration of the parking requirements for the property generally described as
being east of 2825 Crossroads Boulevard, to allow for the development of a retail
strip center with a 71 stall parking lot, approximately 13 stalls less than the
approximate 84 stall required.
Submitted by: Noel Anderson, Community Planning & Development Director
Recommended City Council Action: Adopt a resolution without a hearing to
approve the parking numbers as noted.
Summary Statement: The City Council previously approved the site plan for this
development. Now that further details have come in for the uses of the building, the
action for the parking variation numbers is necessary for approval of the detailed site
plan. Staff has visited and gathered details on further sites, multi -tenant buildings, which
contain similar uses and believe the 71 stalls as shown is sufficient to serve the site.
Other similar sites had fewer spaces and had not encountered parking congestion or
problems.
Expenditure Required: none
Source of Funds: NA
Policy Issue: Economic Development in the City of Waterloo
Alternative: Hold a pubic hearing on the request
Background Information: At the June 7, 2011 meeting of the City of Waterloo
Planning, Programming, and Zoning Commission, the request by Howard L. Allen
Investments, inc. was reviewed and recommended for approval for a site plan
amendment to the "5-1" Shopping center District for the construction of a new 10,600 sq.
ft. retail shopping center strip mall. This new development would be built just east of
2825 Crossroads Boulevards (Pizza Hut) and between that site and the Advanced Auto
strip center.
The "S-1" Shopping center District requires all new major projects to be approved for site
plan approval through a public hearing process. This request is also linked with another
CITY WEBSITE: www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
item on the agenda for an easement vacate of a "no -build" area associated with this
project. Previously the City of Waterloo sold some excess land along San Marnan to
encourage further building in this area. The applicant is requesting to vacate that "no -
build" area to allow for a greater area for development. The vacate of the "no -build"
would allow for the 25' setback from the northern boundary, instead of a 50' setback.
The attached site plan would represent continued development of the Crossroads
Shopping Center area. Since the sale of excess right-of-way in this area, the Goodyear,
Country Kitchen, and former Hardees site have been demolished. The new Advanced
Auto store was built, and now this strip center will be built — essentially combining three
former sites into two larger sites. The site plan shows a new 10,600 sq. ft. building with
the potential of 4 tenants. The submitted site plan, as shown, would appear to meet all
applicable zoning regulations. The building exterior would be similar to other
commercial facades in the area. The site access would remain relatively the same, with
a slight change in the curb -cut to match the median cut on Crossroads Boulevard. The
plan shows a total parking of 63 stalls, which would appear to meet regulations for
parking needed — subject to certain types of tenants (as retail and restaurants have
slightly different tenant requirements). The "S-1" Shopping center District has the goal of
providing a "concentrated grouping of sites and compatible uses with various facilities
designed to be used in common such as ingress and egress roads, extensive parking
accommodations, etc.". Furthermore, the ordinance gives the City Council the ability to
"modify, alter, adjust, or amend the plan as deemed necessary to presence the intent and
purpose of this ordinance?
The "S-1" classification requires a public hearing be held for changes of a significant
magnitude. The new 10,600 sq. ft. building qualifies as a major change.
The "S-1" Shopping Center District, by its very design, allows for "variances" to the
normal standards of the Zoning Ordinance to promote a cohesive, shared
component district. This action will help to continue to bring new development to the
area.
cc: Aric Schroeder, City Planner
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eluk ewk Co.
Black Hawk County, Iowa
316 East 5th Street
aterloo, Iowa 50703-4774
Phone: (319) 833-3002
Fax: (319) 833-3070
E-mail: auditor a co.black-hawk.ia.us.or
14,1 ap.uaalail with i{+ciM3. Cap
Map Disclaimer: This map does no represent a survey. No liability is assumed for the
accuracy of the data delineated herein, either expressed or implied by Black Hawk County,
the Black Hawk County Assessor o their employees. This map is compiled from official
records, Including plats, surveys, recorded deeds, and contracts, and only contains
information required for local government purposes. See the recorded documents for more
detailed lea al information.
http://www2.co.black-hawk.ia.us/servlet/com.esri. esrimap.Esrimap?ServiceName=bhov... 11/10/2011
APPLICATION SITE PLAN AMENDMENT TO A "R -P",
"M -P", "C -P", "B -P", "S-1" OR "C -Z" DISTRICT
CITY OF WATERLOO PLANNING, PROGRAMMING, AND
ZONING COMMISSION, WATERLOO, IOWA
319.291.4366
New or Overall Amendment 1L
Individual Building
Minor change (check one) (Minor Change must be approved by start)
1. APPLICATION INFORMATION: r //^�,
a. Applicant's name (please print): /-40Wa-Vci 1.• It vis-! rvunL Int.
Address:? �p (per _
Phone: '(��j (,Q %- , QFax
Cityt CPr (1W 5 State: /A Zip: O(01
b. Status of applicant: (a) Owner 1( (b) Other (CHECK ONE): If other explain:
c. Property owner's name if different than above (please print): ,i%' -
Address: Phone:
City: State:
2. PROPERTY INFORMATION:
a. General location of site plan to be amended: Zt7 ✓ 07C 2.52s G/2ej Q /24.4ps /az up
Fax:
Zip:
b. Legal description of property or portion to be amended: S$,e F}794Ci,4
c. Dimensions of proposed site plan amendment: ZG / >C 25—o
d. Area of proposed site plan amendment: L 2c) {4ertr-
e. Current zoning: S— 1
f Reason(s) for site plan amendment and proposed use(s) of property:
/1,)& /ZpT /C (&)7• /Z
g. Conditions (if any) agreed to (does not affect existing conditions unless specified):
h. Other pertinent information (use reverse side if necessary):
Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent
to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process
(separate from site plan amendment request).
The filing fee of $200 (for new or overall amendment), $100 (for individual Building), or $0 (for minor change) (payable
to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof
be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will
require that the request go back through the process, with a new filing fee. If the request is denied no new petition
covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and
Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The
undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along
with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning
Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning
Officials to enter the property in question in regards to the request.
Signature Applica t
Date
Signature of Owner Date
54"
10'•0"
NEW FACILITY
FOR
CROSSROADS RETAIL CENTER
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WATERLOO, IA
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SITE CONCEPT #'1
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63 STALLS PROVIDED
East of 2825 Crossroads Blvd — Plat Map
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CROSSROADS PLAT N0. 7
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E of 2825 Crossroads Blvd - Request for Site Plan
Amendment in the S-1 Shopping Center District
Site Plan Amendment for Proposed
4 -Tenant Retail Shopping Center
A PARCEL OF LAND LOC IN THE E 1/2 SEC 2 T 88 R 13 DESC AS FOL COM AT THE INTERS OF
SELY R-O-W LINE SAN MARNAN DR AND THE SWLY ROW LINE OF SEARS ST TH S 41 DEG 24
MIN E ALONG SWLY ROW LINE OF SEARS ST 194.51 FT TH SLY ALONG A CURVE CONCAVE WLY
HAVING A RADIUS OF 20 FT A DIST OF 31.42 FT TO NWLY ROW LINE OF CROSSROADS BD TH S
48 DEG 36 MIN W ALONG NWLY ROW UNE OF CROSSROADS BD 220 FT TO THE PT OF BEG TH N
41 DEG 24 MIN W 250 FT TH S 48 DEG 36 MIN W 209.82 FT TH S 41 DEG 24 MIN E 250 FT TH N 48
DEG 36 MIN E ALONG NWLY ROW LINE CROSSROADS BD 209.82 FT TO PT OF BEG
• ' EXHIBJT
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;
.. A patter 'of .1 and located in the East Hall' of Section ho. •2. Township
No
.
14-orth; Range -NO. 13 West of. the Fifth, Principal Meridian,. in -the. •
City. of Waterloo, Black HoWk County-,: Iowa., described as follows; • :•;.•
Commencing . at the intersection of the Southeasterly right. :.of
: • of :East San tlarnafl Drive .a,ncf the Southweiterlyright of way . Of
Sears Street, thence South 41 •. degrees. 24 minutes 00 seconds East along
the Southwesterly right.of way line of :Sears'. Street a . distance "of 194 5j
feet; • thence Southerly along : a curve concave .Westerl'y having ..a • radius: Of
. :
20 00
feet a .distance ..tif 81.42 feet to. the • Northwesterly right. Of. way.
t" line of Ctossrdedi.. Boulevard, .•thence South 48 • degrees. 36 minutes 00 .
secon.ds: West .along the Northwesterly : right • of way line. of "CrosStdadS.:. • •
•-• Bobleyard a distance . of 220;00 . feet to the • point of, beginning; • then -Co:- '•
• NOrth 41 .•-ciedr-oea: .24 minutes 00 seCOndS. West a. distance of • 256.00 •;
South 48 degrees t:36 ininutes 00 •-seconds • es.t a • distance :of 209 82£feeti:
'thenbetSouth- 41 degrees 24 24 :minuteS 00 seconds: -East a distance of
250,09 Tett; ...thence North 48 degrees' 36 'minutes 00 seconds East "al eing.•the. t••
.NOrthwesterly :right or way line of Crossroads Boulevard a, distance of . •
.209..82 feet to the •:0.6 -int of beginning?, •
NOTE: ' The Southwesterly right of way -Pine of Sears Street is assumed to • -
bear South 41 degrees .24 Minutes 00 seconds East.. , • • •
. :
. • .
Mayor
BUCK
CLARK
COUNCIL
MEMBERS
DAVID
JONES
Ward 1
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward 3
QUENTIN M.
HART
Ward 4
RON
WELPER
Ward 5
BOB
GREENWOOD
At -Large
STEVE
SCHMITT
At -Large
CITY OF WATERLOO, IOWA
CITY CLERK AND FINANCE DEPARTMENT
715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571
SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer
Council Communication
City Council Meeting:
Prepared:
Dept. Head Signature:
Number of Attachments:
November 14, 2011
November 9, 2011
Hotel/Motel Discretionary Funding Committee
None
SUBJECT: Hotel/Motel Discretionary Grant Transfer
Submitted by: Michelle Weidner, CFO
Recommended Action: Approve the transfer of the remaining balance of
$5,000 of the hotel/motel discretionary grant previously awarded August 2, 2010
to Main Street for marketing the Public Market to Leisure Services.
It was determined this week that updated banners are needed for the interior of
the Public Market. Since the banners will remain City property, the purchase will
be made by Leisure Services.
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information: N/A
No additional
Hotel/Motel Discretionary Fund
N/A
N/A
CITY WEB SITE: www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
CITY OF WATERLOO
Council Communication
City Council Meeting: November 14, 2011
Prepared: November 7,
Dept. Head Signature: (.../Ol 4 � e ,,Cfr
# of Attachments: 1
SUBJECT: CAT/Vision Iowa Grant Proposal submission
Submitted by: Cammie Scully
Recommended City Council Action: Authorization to submit attached grant proposal to the
Vision Iowa/CAT program.
Summary Statement
Requesting permission of the Mayor and the City Council
to authorize the submission of a Community Attraction and
Tourism Program Marketing Grant through the Vision Iowa
program.
Expenditure Required $30,119
Source of Funds
Background Information:
$15,000 - CAT/Vision Iowa Grant request
$6,619 - Community Foundation of NE Iowa Expendable Fund
$5,000 - Hotel -Motel Tax Grant (26-HMT-YPV4)
$3,500 - Phelps Youth Pavilion marketing/advertising
The Community Attraction and Tourism program (CAT) is
designed to assist communities in the development and
creation of multiple purpose attraction or tourism facilities.
This program can help position a community to take
advantage of economic development opportunities in
tourism, and strengthen a community's competitiveness as a
place to work and live. We are eligible to apply for this
grant because the Phelps Youth Pavilion has received
previous financial assistance from the Vision Iowa/CAT
program.
Return Completed Application to:
Vision Iowa Program Manager
Iowa Department of Economic Development
200 East Grand Avenue, Des Moines, Iowa 50309-1819
515.725.3197 (phone)
515.725.3010 (fax)
a laina.santizo(u,iowa.gov
PART I
Applicant & Project Information
Organization (must be a Vision Iowa Recipient): Waterloo Center for the Art
Contact Person: Shannon Farlow Title: Development/Marketing Director
Address: 225 Commerical Street
City: Waterloo State: IA Zip Code: 50613
Telephone: 319-291-4490 FAX: 319-291-4270
E-mail shannon.farlowtwaterloo-ia.org
Project website (required): www.phelpsyouthpavilion.org
Total Advertising Placement Cost: $30,1 19
Amount Requested (cannot exceed 50% of total or $15,000): $15,000
Local Match Amount: $15,119
Source of Local Match (cannot be state funding): City of Waterloo Hotel -Motel, Phelps Youth Pavilion budget
Description of Advertising Project: The Waterloo Center for the Arts' mission is to work in partnership
with the community to build a stronger appreciation for the arts and providing cultural experiences for
people of all ages, and the Phelps Youth Pavilion is at the core of accomplishing this purpose. The
Pavilion is a hands-on children's museum that has brought thousands of visitors to the revitalized
downtown Waterloo to learn, play and explore, and has been a local, regional and statewide attraction
since opening in April 2008. This project will engage those who have never experienced the Pavilion and
to remind those who have, but maybe forgot how much fun they had. This campaign will inspire visitors
from across Eastern Iowa, helping the Pavilion surpass its 100,000th visitors milestone!
When was financial assistance received from Vision Iowa/CAT? $500,000
How much was received from Vision Iowa/CAT? $500,000
Vision Iowa/CAT/RECAT Contract #:
3
PART II
Advertising Project Description
Eligible advertising:
Print media (newspaper and magazines) — Please include the name and location of the print medium,
specific insertion dates of the ad (do not clump insertion dates such as Feb -April), and size of ad.
Radio — List the name and location of the radio station, the air dates (do not clump insertion dates in to
months such as Feb -April), and the length as well as the frequency. (If exact dates/times of radio buys are
not confirmed, please include a tentative schedule.)
Television — Include the name of the station, location, dates ad will run (do not clump insertion dates into
months such as Feb -April), and length of ad. (If exact dates/times of television buys are not confirmed,
please include a tentative schedule.)
Online/new media advertising — List the vendor's Web site and/or the new media that will be used and the
dates the ad will appear.
1. Describe what advertising you will place, from the above list, and what Vision Iowa/CAT
project your advertising will promote. Please be specific when you describe the proposed
advertisements, the media outlets that will be used, and time frame. If you anticpate
needing some flexibility in these plans, please explain. PLEASE NOTE: awards will be
made contingent on the ads crediting the Vision Iowa Program for the cooperative effort. (5
points)
a. Attach a copy or mock up of the ad (for print and online ads) or ad copy/script (for
broadcast).
This project will promote the Phelps Youth Pavilion, an interactive children's museum that opened
in early 2008 thanks in part to the support of the Vision Iowa Program. The Pavilion was a
39,000 square -foot addition to the Waterloo Center for the Arts and has had over 98,587 visitors
since opening its doors (we look forward to welcoming our 100th visitor in November or December
20111). Among the 40 interactive exhibits are a tractor where visitors can virtually drive through a
Grant Wood painting, a life-size cow that can be milked, a Tap -Tap taxi that gives visitors the
experience of riding the bumpy streets of Haiti, a time machine that takes visitors to prehistoric
times, a special area for infants and toddlers, and many additional unique hands-on exhibits. The
Pavilion is a self-directed environment that truly encourages the exploration of art, culture and
creative learning. Visitors from across the nation have experienced the Pavilion, representing
40+ states and 15 countries. The Pavilion offers daily admission, memberships, birthday parties,
school tours, group tours, private rentals, and monthly discounted Dollar Days and special
programming. It works in tandem and creates wonderful synergy with the many other programs
and events at the Waterloo Center for the Arts. The Pavilion has earned statewide attention with
3 prestigious awards in 2009: Attraction of the Year from the Waterloo and Cedar Falls Tourism
Bureaus, Tourism and Arts Award from the Iowa Department of Tourism, and also the Best Art
Class designation from Nickelodeon. The Waterloo Center for the Arts is an economic engine for
tourism, education, and quality of life in the Cedar Valley community, and the Phelps Youth
Pavilion has been a big part of that.
The Phelps Youth Pavilion will use online, print, television, and radio advertising to reach its
family audience. Below outlines the strategy for each vendor, location, and ad run dates; and
attached are sample print ads and scripts (attachments #1-2).
4
rnelps rourn ravuion 1Z1.11Z vision Iowa uranr
Medla!Vendor „°
,Amount
Attachment
Schedule � ,
Description s;
Online/DigitahMedia
Facebook.com
$ 2,000
3
Feb. - Dec. 2012
Facebook is part of millions of people's every day life, so this is a great way to connect with real people with real
interests in what we have to offer. Ads on facebook can change often and will be personally appealing and
relevant to our target audience: typically females, age 22 and older who live in Iowa. The estimated reach with
these specific demographics is 652,140. We will purchase this advertising based on a per -click -through rate,
meaning that we will pay for our ad each time that a potential visitor clicks on our ad (the ad will be linked to
www.phelpsyouthpavilion.org or a specific page within our site, depending on the specific ad). This is also a great
way to track the ad's effectiveness and provides a platform to make rapid changes to continually capture potential
visitors' interest.
Greater Cedar Valley
Chamber of Commerce
Cedar Valley
$ 350
4
May 10 & 17, 2012
The Chamber's EXTRA newsletter is highly visible e -newsletter sent to more than 1,800 Chamber member
employees on a weekly basis. It tells of upcoming events and news of particular interest to the business
community. We can submit a 50 -word paragraph promoting the Pavilion or one of our events, and this
advertisement will run 2 times. Company web site will be included on the ad and click through tracking will be
provided.
easterniowatourism.org
$ 750
5
Jan. 1 - Dec. 31, 2012
The Eastern Iowa Tourism Association (EITA) works to create a thriving economic environment in Eastern Iowa
by promoting our region as a principal destination for potential visitors and by serving as a catalyst to enhance our
members' tourism marketing efforts. Their website is the traveler's tool for destination information in Eastern
Iowa. Prospective travelers can search member attractions, events, destinations, lodging and restaurants by
community. Our EITA Rotating banner ad will be displayed in an equal rotation. The ads are 212 pixels wide X
120 pixels tall and include a link to our website. In 2011 (through October 31) we have received 54 referring site
visits through this ad, with 98.15% of these visits from first-time website visitors.
Lamar Advertising
$ 2,200
6
July 1-7, November 1-30
Lamar now offers digital posters, reaching over 10,000 consumers every day; our ad would penetrate the market
with 69 spots per hour, 1665 spots per day, 49,950 spots per month. We would do a 1 -week campaign in July,
around the 4th of July holiday, and a 1 -month campaign in December to reach the many shopping -minded
consumers.
Print media
The Iowan
$ 801
7
Iowa Heritage Tourism
Guide - May/June 2011
Destination Trails -
March/April 2011
The Iowan reaches over 70,000 people (20,500 Iowan subscribers and newsstand buyers, plus pass -along
readers AND a targeted mailing of the guide alone to members and friends of historical societies) — all potential
customers for our attraction. These publications are also featured on The Iowan website, reaching even more of
our potential visitors.
- The Iowa Heritage Tourism Guide will reach a targeted audience enthusiastic about heritage tourism with
its full-color special section featuring a graphic locator map highlighting all participating attractions. Ad size: 1/6
page
- Destination Trails is a special section in the The Iowan promoting travel and tourism in Iowa. Thousands of
separate overruns of this publication are printed and distributed at the Iowa State Fair, 1,000 tour directors
around the Midwest, to advertisers, and at other special Iowa events. Ad size: 1/6 page
Customized Newspaper
Advertising
$ 1,870
8&9
March— 1st week
June — 2nd week
July — 2nd week
August — 2nd week
November — 1st week
When advertising with the Customized Newspaper Advertising, they coordinate and distribute the ads, allowing
the Pavilion to penetrate the Northeast Iowa region with great economies of scale. Coupon ads (ie - $1 off
admission) will be placed in 45 newspapers and 8 Shoppers throughout Northeast Iowa (ad size: 3.792"x2"). A list
of these publications is attached to the quote from this vendor. The day of publication varies by newspaper, but in
general each ad will be inserted during the week listed on our schedule to the left.
rnerps rourn ravmon I Lure vrsrorr Iowa (arum
MedialVendo
Amount ,Attachment
Schedule
Description
myvacationland.com
Magazine
$ 750
10
Publication May & Sept.
Online ad - June - Nov.
Email Blast - May
Through the Dubuque Telegraph -Herald's summer and fall myvacationland.com Magazine publications, the
Pavilion will be marketed to a regional audience who is interested in finding vacation destinations. In May, the
Pavilion will place a %. page ad in this publication, and in September, the Pavilion will place a 1/8 -page ad. 34,000
copies of each issue are distributed. We will also utilize a 6 -month banner ad online at myvacationland.com June
through November, and an email blast to 5,000 potential visitors in May.
The Courier
Radio.
$ 4,065
11
Holiday Hysteria - Nov 4,
Dec. 9
Design an Ad - February
Partners in Education - April
Chamber Directory - April
Total Dominance - Nov. 23
.;
The Courier newspaper produces and distributes a variety of special publications that give the Pavilion an
opportunity to directly align itself with and target potential visitors. The following publications will effectively put
the Phelps Youth Pavilion's brand in front of its target audience in the Cedar Valley (Waterloo/Cedar Falls) area.
- The Holiday Hysteria promotion gives us two 1/2 page ads in a Sunday edition of the newspaper, the
most read daily paper in the Cedar Valley area. We will utilize this dedicated audience to promote our
happenings, upcoming events, membership to its local and regional audience. Ad size: Y� page
- The Design an Ad tabloid is intended to teach students about newspaper advertising and to help them
become more critical consumers. Students are encouraged to get their creative juices flowing, combining color,
catchy phrases and original artwork for a business that they are matched with. This program directly aligns with
the Pavilion's goal of promoting arts and creativity. Ad size: %n -page, designed by a local student
- The Partners in Education tabloid showcases the partnerships between local businesses and schools.
The Waterloo Center for the Arts and Phelps Youth Pavilion are dedicated at -large partners to this program,
and promoting itself to schools is a perfect fit with the Pavilion's school field trip program. Ad size: 1/8 -page
- The Greater Cedar Valley Chamber of Commerce Directory is a great business resource for the
community with a yearlong shelf life. Because the Pavilion is a great destination for tours, employee
teambuilding and special outings for businesses and civic groups, this publication is offers great placement. Ad
size: 3.677'5(4.83"
- The Total Dominance package takes over the wcfcourier.com homepage for an entire day - gives us a
wallpaper ad, pencil ad, and big ad on the homepage for an entire day, plus a full color strip ad in the printed
version of The Courier.
- „,�.
Mix 93.5 FM
$ 3,600
12
Feb. 14-27 I March 7-20
May 16-29 I June 6-19
July 1-14 I August 1-14
Oct. 10-23 1 Nov. 14-27
December 18-31
Local radio advertising on Mix 93.5 FM will establish the Pavilion as a top of mind destination. The Pavilion will
also have the opportunity to do three Morning Show interviews to draw even more attention and promote what's
new at the Pavilion. Mix 93.5 FM Radio will run 50 sixty-second commercials per week during the proposed
schedule. Ad details: :60 -second commercials will run 50 times per week in Waterloo, Cedar Falls and
surrounding area. Schedule and placement is tentative.
Television
.tit.. ..
Cedar Falls Utilities
$ 2,400
13
February — August and
December
:30 -second ads will run on CFU Cable on the following networks 20 times/per month, plus auto fill: TLC,
Nickelodeon, Cartoon, Bravo, Lifetime, Lifetime Movies, Discovery, Food, Travel, History, HG -TV, Fox, A&E,
ESPN and TBS. Ads would run Monday through Sunday 6am —12am in the Cedar Falls market. Schedule and
placement is tentative.
ruaipa 7 wui rev:null 1 CU is VNIVO veva v7aui
Amount
.Attachment
:30 -second ads will run on Mediacom Cable on the following networks: ABC Family, Nickelodeon, Cartoon
Network, and TLC in Waterloo, Cedar Falls, Cedar Rapids and Dubuque. Schedule and placement is tentative.
Mediacom
$ 5,200
14
Feb. 14-27 I March 7-20
April 4-17 I May 16-29
June 6-19 I July 1-14
August 1-14 1 Dec. 18-31
KWWL-TV
$ 6,133
$130,1;19<<;
15 Feb. 14-27 I March 7-20
June 6-19 I July 1-14
December 18-31
:30 -second ads will run Monday through Friday during the KWWL-TV 6:OOam News, NBC Today Show, Dr. Phil,
KWWL 6:OOpm News, and additional general.ROS, KWWL/NBC programming in the Waterloo and surrounding
areas Schedule and placement is tentative.
2. Describe how this advertising relates to your overall marketing efforts and why you believe
it will be successful. (5 points)
Too often people take for granted the great venues and experiences they have in their own
community, and the best way to attract people to the Waterloo Center for the Arts' Phelps Youth
Pavilion is simply to have a presence wherever people are looking for information. This 2012
advertising campaign will focus on both the local Cedar Valley area (Waterloo, Cedar Falls and
rural surrounding areas), plus an additional 120 mile radius, utilizing a variety of mediums to
reach the most households throughout Eastern Iowa.
This campaign will be successful because the Pavilion is an interactive, well -thought-out "product"
where visitors will experience something new each time they visit. The newest exhibit in the
Pavilion is a nine -hole mini golf course where each hole is based on a different 20`h century artist
— each golf hole incorporates hazards based on the stylistic elements that the artist used in
his/her work. (Plus where else can you play golf in the winter in Iowa?! This exhibit will be on
display through August 2012.) These unique and creative exhibits keep visitors engaged and
interested in coming back — and it is support from Vision Iowa that gives us an outlet to tell people
about these exciting happenings! Each of the advertising mediums selected are meant to
reinforce and remind people live so close to such an amazing facility for their kids and families to
explore, and will also introduce those in the outlying communities to the Pavilion as a regional
resource for a fun one -day or weekend trip.
The Pavilion is an notable Iowa attraction because of its hands-on learning opportunities for
infants through adults; it bridges the gap between generations as all ages can play and learn
together; it is an affordable experience for families; and it offers 'something to do' close to home.
Once people experience the Pavilion, they will want to return again and again, and it is the
Pavilion's hope that this advertising campaign will inspire people to visit and the excitement they
experience will encourage them to spread the word to others by word of mouth.
a. Identify your target market for advertising and specifically identify the target
market for the advertising that this grant would support. Indicate if this is a new
target market or market expansion of a current target market for your
organization. (10 points)
The target market for this advertising plan is kids, families and specifically women, who
tend to be a family's main decision -maker when it comes to travel and entertainment
plans. All of the advertising plans focus on Eastern Iowa, including the Waterloo, Cedar
Falls, Dubuque, Des Moines and rural Eastern Iowa markets. The Pavilion's approach is
not a new target market, but we have expanded our reach into the online segment, giving
us greater flexibility and a slightly different approach. The Pavilion hopes that focusing on
potential visitors in Eastern Iowa (ie — within easy driving distance) will bring the highest
return on the Pavilion's and Vision Iowa's investment.
b. Include how the advertising will reach your target market and audience and how
your marketing efforts will compliment your organization's regional and/or
statewide advertising efforts. (10 points)
The planned advertising campaign will reach the Pavilion's target market because of its
diversity. In addition to the Pavilion, the Center promotes its classes, programs,
workshops, events, performances, galleries, impressive collection of artwork, Gift Store,
and Cafe with ongoing marketing efforts, so the Pavilion's campaign will enhance and
compliment the overall message that the Center is promoting. Promotion of the Pavilion
will also be inclusive with the internal traffic the Waterloo Center for the Arts has with its
ongoing programs, events, classes, and room rentals. The Center's newsletters, class
schedule mailers, press releases, feature stories, website updates, and advertising
efforts all reflect and highlight the Phelps Youth Pavilion as an integral amenity at the
Center. With over 400 local and regional media contacts that regularly receive Pavilion
media information and over 5,500 individuals and businesses on the Center's mailing list,
it is well-positioned to communicate its happenings with people throughout the Cedar
Valley and Eastern Iowa, and this campaign will strengthen that position.
The Pavilion also works closely with the local Waterloo and Cedar Falls Tourism
Bureaus, and has done cooperative marketing with other local attractions such as Lost
8
Island Waterpark, Grout Museum, isle Casino and Hotel, and the local trails system. The
Waterloo Center for the Arts also utilizes its partnerships with Silos and Smokestacks, the
Eastern Iowa Tourism Association, the State of Iowa Tourism office, the Cedar Valley
Cultural Alliance, the Iowa Museum Association (IMA), and the Iowa Welcome Centers to
further its awareness and create excitement for its facility. By publicizing the Center's
events, programs and classes with both local and regional media outlets through this
campaign, the Center will draw visitors from outside the Cedar Valley to downtown
Waterloo. The Phelps Youth Pavilion gives people a reason to experience the Waterloo
Center for the Arts who might not otherwise, so ensuring potential visitors have eye-
catching, enticing information at their fingertips is at the core of the Pavilion's advertising
efforts.
If a visitor comes to the Center to experience one of its permanent art galleries, it is the
our hope that they might stop to each lunch at the ArtHouse Cafe, browse through the
Gift Store, notice the Phelps Youth Pavilion and decide they want to bring their kids or
grandkids back to play; and before leaving, they'll pick up a schedule of our upcoming
classes and programs. There is great synergy and excitement at the Waterloo Center for
the Arts because of the Phelps Youth Pavilion, and keeping it top of mind is key to
sustaining that level of interest!
i. Describe why and how you selected the medium to use.
The mediums selected for this campaign will increase our branding efforts with
the ever-growing online population, while still staying so true to traditional
mediums where we can reach a wide range of households, build top -of -mind
awareness through repetition, and reach potential visitors in a variety of different
ways. Combining multiple mediums has been very effective over the past
several years, branding us with a footprint of greater impact throughout Eastern
Iowa. Studies show that a person forgets 75% of what he or she has learned in
the previous week. After three weeks, we forget 90%. After four weeks, we forget
95%. Taking into consideration these facts, repetition and timing of the
advertising were both taken into consideration when developing this plan. More
concentrated advertising efforts will take place during Spring Break, the summer
months when families are looking for things to do, and during the holiday season.
Targeting people who will are already looking for things to do during those typical
leisure times gives the Pavilion more "bang for its buck" because people are
more apt to be on the lookout for advertised opportunities.
The Pavilion is using a very targeted approach in its media selection process.
The Courier is the leading print source of news and entertainment in the
Waterloo/Cedar Falls and surrounding area. Their special publications present
the opportunity to directly target a natural audience base that those publications
have already established, both in the printed version that is distributed through
the newspaper and in the online version that is posted to their website
(www.wcfcouriercom). Lamar Advertising now offers digital posters, reaching
over 10,000 consumers every day; our ad will penetrate the market with 69 spots
per hour, 1665 spots per day, 49,950 spots per month. This medium is active; it
catches the consumer's attention while they're waiting in traffic.
The Customized Newspaper Advertising has been a successful way for the
Pavilion to reach over 770,000 Eastern Iowa residents through one simple
placement. Many of their publications are distributed in smaller communities with
a loyal reader base, which provides a great audience. To give people across the
state a peek at the Pavilion and to encourage tourism to the Waterloo area, The
Iowan magazine will reach over 70,000 people throughout the state. Having an
online marketing presence is becoming crucial to reaching our busy target
market. The use of sites like facebook.com, the Greater Cedar Valley
Chamber of Commerce email EXTRA, and easterniowatourism.org will keep
the Pavilion's brand in front of our tech-savy market, while providing extrememly
valuable tracking information for our organziation. The myvacationland.com
publication is the best -read special section that the Dubuque Telegraph -Herald
produces, and has a targeted distribution to a potential customer base that is just
91 miles away from Waterloo. Mix 93.5 FM's listening demographic is the
9
perfect fit for the Pavilion. They are a local station that plays the best variety of
the 70's, 80's, 90's and today's music, and is a top radio choice in the workplace.
Seeing is believing and television can show what the Phelps Youth Pavilion is —
which is the best way to show off our attraction! KWWL-TV offers a very tailored
approach to reach a guaranteed audience during particular shows, and CFU and
Mediacom Cable allows the Pavilion to reach an additional audience, with again
a tailored approach in choosing specific cable stations to promote the Pavilion
brand.
ii. Explain the estimated number of people the advertising will reach.
This advertising campaign has the potential to reach more than 2,569,026 people
in Eastern Iowa. The Customized Newspaper Advertising reaches 777,388
readers in Northeast Iowa. The Courier's special publications that the Pavilion
will be advertising in have a combine readership of over 325,000. Lamar's digital
posters reach an average of 10,880 consumers daily, so with 25 total days of
advertising with them, our ad would touch 380,800 consumers. The Dubuque -
Telegraph Herald's myvacationland.com Magazine reaches 34,000 people in the
regional market of Dubuque and its surrounding areas. KWWL-TV reaches
173,101 households in Eastern Iowa, including Waterloo, Cedar Falls, Cedar
Rapids, Dubuque, Iowa City and surrounding communities. Cedar Falls Utilities
Cable television reaches 11,200 (80%) in Cedar Falls. Mediacom Cable reaches
43,300 homes in Waterloo metro and outer markets, 48,300 in Cedar Rapids,
and 26,700 homes in Dubuque. Facebook will target 523,160 people within our
specified demographic, the Chamber EXTRA email will reach 1,800 email in -
boxes each time, and the easterniowatoursim.org website receives 16,797 web
visitors per year. (Tangible numbers were not available for Mix 93.5FM's reach.)
3. Describe how you will track and measure the effectiveness of your advertising; this
information is required for your 60 day post -advertising report. (20 points)
a. Examples of tracking might include the number of inquires received, web site user
sessions, guest book signatures, attendance logs, etc.
The Phelps Youth Pavilion will track and measure the effectiveness of its advertising
through number of inquiries received, website traffic, visitor registry, daily admission
numbers, and coupons redeemed. The Pavilion is also implementing a zip code tracker
system that will give very concrete information of where visitors are coming from. The
Pavilion's visitor's registry book gives visitors the opportunity to 'rank' their visit, give
feedback, and tell how they heard about the Pavilion and Waterloo Center for the Arts.
The Pavilion's admission and gallery staff also conduct informal surveys with visitors,
again asking how they heard about the Pavilion and getting feedback on their experience.
The effectiveness of the advertising will also be measured and referenced with any
increases in participation levels of the Center's other classes, workshops, birthday
parties, tours, and room rentals. Some of the printed advertising will also include
discounted admission coupons. This tactic will give the patron a value-added benefit to
remembering to mention where they heard about the Pavilion, and will certainly help the
Pavilion track the success of its advertising placements.
Additionally, website statistics and online 'click -through ads' are a great source to
determine how effective the ad placements were, and will show the Pavilion's return on
investment. The Pavilion's website statistics can report on the number of hits, length of
the user's visit, user's geographical location, all on an hourly, daily, weekly, and monthly
basis. Comparing website traffic with the Pavilion's advertising schedule will immediately
speak to how the advertising is affecting awareness, interest, and eventual participation
at the Phelps Youth Pavilion.
The Pavilion also conducts periodic e -surveys of its visitors, provides a feedback link on
its website, and has a guest book near its entrance that asks visitors to indicate where
they are from and how they heard about the Pavilion.
10
b. Explain how you will fulfill requests for information generated by the advertising.
The Waterloo Center for the Arts has a "Welcome to the Waterloo Center for the
Arts/Phelps Youth Pavilion" package that is mailed or emailed (depending on the visitor's
preference) to interested visitors. This package is a great overview and introduction to
the Center for the Arts, and highlights the Phelps Youth Pavilion as one of the Center's
main features. Once this information is distributed, the Center's Visitor Services Manager
follows up with the inquiries to ensure they received the information and offers to provide
assistance in planning their visit. The interested parties are also asked if they'd like to
join our mailing lists (email and/or hard copy) to continue to build our relationship with
them.
4. Provide attendance numbers for the last three years:
Calendar year 2009: 24,552
Calendar year 2010: 24,484
Calendar year 2011 (through 9/30): 19,796
PART III
Project Budget
List placement cost(s) and the estimated amount for each vendor. Attach and number quoted estimates or
bids for each item. Documented quotes should match the amount shown below. If they do not, please
provide a clear explanation for the discrepency. Figures that cannot be matched to documentation can be
considered grounds for disqualification of the entire application. In addition, if an award is made, these
figures will be used to generate a contract with the State of Iowa. Add additional lines to the chart below
as are not eligible
MediaNendor
Amount ,
Attachment #
Facebook.com
$ 2,000
3
Greater Cedar Valley Chamber of Commerce Cedar Valley
$ 350
4
easterniowatourism.org
$ 750
5
Lamar Advertising
$ 2,200
6
The lowan
$ 801
7
Customized Newspaper Advertising
$ 1,870
8&9
myvacationland.com Magazine
$ 750
10
The Courier
$ 4,065
11
Mix 93.5 FM
$ 3,600
12
Cedar Falls Utilities
$ 2,400
13
Mediacom
$ 5,200
14
KWWL-TV
TOTAL
$ 6,133
$ 30;119
15
List the source(s) of local match funds. Attach documentation of each funding source. Documentation
should include a signed letter of committement or resolution. Matching funds must be cash. In-kind is
not eligible match.
Source
Amount
Attachment #
Phelps Youth Pavilion budget
$3,500
16
Community Foundation or
Northeast Iowa Expendable Fund
$6,619
16
Hotel -Motel Tax Grant
$5,000
17
11
PART IV
Attachments
1. Attach a copy or mock up of the ad, for print publications, or ad copy/script for broadcast
(requested in PART II). —Attachment #1 & 2
2. Quoted estimate for placement costs (requested in PART III). —Attachment #3 -15
3. Documentation of Local Match (requested in PART III). —Attachment #16 & 17
4. If your organization has a marketing plan, please attach it.
I acknowledge that I have read and understand the application materials and administrative rules. Further,
I give permission to the Vision Iowa board or the Iowa Department of Economic Development (IDED) to
perform due diligence for reasonable evaluation of this proposal. I understand that all information
submitted relating to this application is a public record. I certify that all representations, warranties, or
statements made or furnished in connection with this application are true and correct in all material
respects. I understand that it is a criminal violation under Iowa law to engage in deception and knowingly
make, or cause to be made, directly or indirectly, a false statement in writing for the purpose of procuring
economic development assistance from a state agency or subdivision.
Printed Name: _ Shanna> Fr'IOLiJ
Signature: , 1
Dai e: 7 %(A///
12
Phelps Youth Pavilion
[Sample Radio and TV Commercials] �I
[RADIO script] :60 second ad
:60 second commercial 1 Spring Break Dollar Days
Staying close to home for Spring Break? No problem — it's Dollar Days all week at the Phelps Youth
Pavilion, March 10th through the 18'h. Admission is just $1 per person!
The Pavilion is interactive fun for kids of all ages — even infants and toddlers!
Become a Hollywood star on the FUNstage.
Hop on a tractor and drive into a Grant Wood painting.
Design & Build your dream house in the Construction Zone.
And explore our newest exhibit: Mini Masters: A Nine Hole Course in Art., where you can learn
about great artists like Monet and Pollock while having fun playing mini golf!
$1 admission during Spring Break week at the Phelps Youth Pavilion, where ART launches a world of
wonder, discovery and learning!
We're open extended hours all week: Monday through Saturday: 9am to 5pm and Sunday 1 to 5pm.
Visit phelpsyouthpavilion.orq for details! All children must be accompanied by an adult. Supported by
the Vision Iowa Program and the RJ McElroy Trust.
:30 second commercial 1 Summertime Fun
Looking for something fun to do this summer? Then check out what's happening at the Waterloo
Center for the Arts....there's live music, gourmet luncheons, one -day workshops, summer camps, films,
and of course hands-on fun in the Phelps Youth Pavilion. Where else can you check out the hottest art
exhibits, buy artwork from a local artist and milk a life-size cow all in one day! Call 291-4490 or visit
waterloocenterforthearts.org and check out their summer schedule today! This ad supported by Vision
Iowa and a City of Waterloo Hotel -Motel grant.
:30 second commercial 1 Membership promo
It's an exciting time to become a member of the Waterloo Center for the Arts!
Are you single? Have a family? Love spoiling your grandkids? If you answered yes to any of these
questions, then you need a Waterloo Center for the Arts membership! Members get discounts on
classes, birthday parties, and Gift Store purchases — and unlimited, free admission to the Phelps Youth
Pavilion and hundreds of other museums across the nation.
Join today for amazing experiences at the Waterloo Center for the Arts! Call 291-4490 or visit
waterloocenterforthearts.org today! This ad supported by Vision Iowa.
:30 second commercial 1 Trick or Treating event
Come in costume to trick or treat at the Phelps Youth Pavilion on Sunday, October 30 from 6-8pm.
Kids of all ages will enjoy this fun, non -scary Halloween event! Characters from the Pavilion's exhibits
will come to life as you trick or treat through the galleries for festive treats, prizes, crafts and more!
Cost is just $3 per trick or treater and adults are free. Pre -registration is optional, but is limited to 500
trick or treaters! Call 291-4490 to ensure your 'spot' or visit phelpsyouthpavilion.org. This ad
supported by Vision Iowa and a City of Waterloo Hotel -Motel grant
[TELEVISION script] :30 second commercial
Launch your kids into a world of wonder, discovery and learning at the Phelps Youth Pavilion in
downtown Waterloo. Your child will become a Hollywood star on the FunStage, explore digital finger-
painting, drive a tractor into a Grant Wood painting and so much more! Make reservations for your
child's next birthday party Discounted admission for school field trips and group tours. Come to the
Phelps Youth Pavilion — where ART launches a world of wonder, discovery and learning! THE
PAVILION IS SUPPORTED IN PART BY THE VISION IOWA PROGRAM.
Phelps
2,� youth pavilion
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waterloo center for the arts
Present this coupon for One Free Admission
to our hands-on children's museum! Expires9/x0/2010
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Present this coupon for
2 PRICE ADMISSION
Family fun
at our hands-on
children's museum!
EXPIRES P/31 X10
www.phelpsyouthpavil!on.org 1319.291.4490
225 Commercial Street 1 Downtown Waterloo, IA
Phelps Youth Pavilio
[Sample print advertisements]
Spring Break Camp {Grades k.-41
March 15.19 1 9:00am-a0Opm
Creative Writing tAgeo 9121
March 1519:00am- 2:00pm
Spring Break DoIlarDays..,-.
March 15.21 I PhelpsYouth Pavillon.:
SPO<amrrd PE 1w MWEYoy 1NPI M EG101
OI fit Idei0o(e math biniflxit.
waterloo center for thearts.org
Galleries
Special Events
Classes/Workshops
ArtHouse Cafe
Gift Store and the
Phelps Youth Pavillon
a hands-on ohildren`s museum for all ages!
www.waterloo center forthearts.org
II '. IO 15.U:Y:m l Sm 1'.i,.
SPONSORED IN PAPE DY VISION IOWA
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Facebook.com
[Sample of potential ad and associated costs]
acebook
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Shannon Hoyt Farlow Home ir
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l4 Review Ad
Please review your ad fur accuracy.
M Preview:
Ad Name:
Audience:
NV Waterloo Center for the Arts
RSVP for aur FREE,
members -only party this
Thursday night)
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Mt.::-,;; Phelps Youth Pavilion
phelpsyouthpavilion.org
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Page Post Ad
This ad targets users:
• who live in the United States
• who live in Iowa
• age 22 and older
• who are Female
Campaign: My Ads (New Campaign)
Bid Type: CPC
Bid: $0.64 USD per dick
Daily Budget: $5000 USD per day
Duration: This ad campaign will un indefinitely
Place Order
Edit Ad
Help Center
Ey clicking the "Place Order" button, 1 agree to the Facebool: Statement of Rights and Responsibilities including my obligation to cornply
with the Facebook Advertising Guidelines. I understand that failure to comply with the Terrns and Conditions and the Advertising
Guidelines may result In a variety of consequences, Including the cancellation of any advertisements I have placed, and termination of my
Greater Cedar Valley Chamber of Commerce
[EXTRA advertising]
Cedar Valley Extra - EXTRA Advertising - Mozilla Firefox
File Edit View History Bookmarks Tools Help
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Cedar Valley Extra: EXTRA Advertising
cost: $350
benefits
Companies have the opportunity to advertise in the Cedar Valley
EXTRA by submitting a 50 -word paragraph promoting their
products, services or special event, Advertisements will run during
the weeks chosen by the company; the two advertisements must
run within a 6 -week time frame. Company web site link will be
included; click through tracking will be provided.
sold to
• Lincoln Savings Bank
• Waterloo Center for the Arts
« back 1 view/print contract
hantPe, »'
Eastern Iowa Tourism Association's website markets
to travelers across the world. You can make sure your
web banner ad is showcased for the world to see!
The Eastern Iowa Tourism website is the traveler's tool
for destination information in Eastern Iowa.
Prospective travelers can search member attractions,
events, destinations, lodging and restaurants by
community. Our members are promoted on the site by
links with their contact information.
Increase your presence on the EITA website by
advertising with a banner ad which will include a direct
link to your site. This is a great opportunity for an
affordable advertising investment that can reach
travelers around the world.
\I Sign me up!
EITA Website Banner Ad Rates
Your EITA Rotating Banner Ad will be displayed in an equal rotation. The ads are 212 pixels wide X
120 pixels tall and include a link to your website. Ads are sold on a first come, first serve basis, the
maximum number of ads sold per session will be nine.
5% discount on a banner ad with a 2012 EITA Visitor Guide Ad Placement
NEW! ❑
Contact
You pick two consecutive months!
(Month 1 Month 2
$200
❑ Six Month Session (July 1 -December 31, 2011)
❑ Six Month Session (January 1 -June 30, 2012)
Twelve Month Session (-1+141-17-20-14-June 30, 2012)
.Jan t 12011-
x
$400
$400
$750 .--
Organization
Address
Email
&doo an kr -kr Mt Mi
City
Web
State
Please return this form to EITA, PO Box 189, Dyersville, IA 52040
Ph- 800-891-3482. Fax- 563-875-2358. eita@easterniowatourism.org
WATERLOO & CEDAR FALLS
We now offer digital poster locations — one in Waterloo and one in Cedar Falls. Advertisers have the
option to be at one or both locations. An additional option is to rotate between the two locations
on a weekly basis starting on Mondays. These units are strategically placed to reach an average of
10,880 consumers daily! Each unit will display messages in eight second intervals, 24 hours a day!
Why go digital?
Timely design changes! No production charges! Target the highly mobile consumer
and capture them while they're out spending money! Your crystal clear message plays
24 hours a day, 7 days a week.
Facing East
Panel # 10263
What you receive
69 spots per hour
1665 spots per day
49,950 spots per month
4 - week flight
3 Flights = $1,500 net/4 weeks
6 Flights = $1,200 net/4 weeks
13 Flights = $1,000 net/4 weeks
Weekly option
One week = $500 net
Two weeks = $900 net
Three weeks = $1,300 net
Four weeks = $1,700 net
(Above rate includes 1 slot)
THE IOWAN.
magazine
A Pioneer Communications Publication
ADVERTISING PROPOSAL
Date: November 3, 2011
To: Shannon Farlow
Waterloo Center for the Arts
Waterloo, IA
Thank you for giving us the opportunity to present this advertising proposal for 2012. Please note that we
adjusted the dates for the special issues. Of course, the ads can run whichever month you wish and the
rate will remain the same,
Display ads
Ad size 1/6 page
Frequency 2x
Rate per insertion $445/net less 10% non-profit discount
Issue March/April 2012 - Travel marketing, outdoor recreation (aka Destination Trails)
May/June 2012 Heritage tourism
Total 2 ads @ $400.50/net per issue= $801/net
Please let me know if you have any questions regarding this information. Thank you again for this
opportunity to partner with you.
Prepared by:
Gaeta J. Wilson
Account Executive
300 Walnut Street, Suite 6, Des Moines IA 50309
Phone 515.246.0402 1 Fax 515.246.03981 www.iowan.com
November 3, 2011
(1)-01)
Ng yL
� b
0 r Nert er Porig"
e
9aVERT1$ '
Quote for Waterloo Center for the Arts
For the 2012 Season
Prepared by Mary Lou Killebrew
Quote is for 1 ad per month
Ad Size is 2 columns X 2" high
March 2012 ad .@ $440
June 2012 ad @ $330
July 2012 ad @ $330
August 2012 ad @ $440
November 2012 ad @ $330
Total $1870
319 E. 5th St. Des Moines, IA 50309 (515) 244-2145 (800) 227-7636 Fax (515) 244-4855 www.CNAads.com
NORTHWEST REGION
Akron Hometowner
Algona Upper Des Moines
Armstrong Journal
Aurelia Star
Bancroft Register
Belmond Independent
Britt News -Tribune
Cherokee Chronicle Times*
Clear Lake Mirror Reporter
Danbury Review
Dayton Review
Dows Advocate
Eagle Grove Eagle
Forest City Summit
Winnebago Hancock Shopper
Cowrie News
Graettinger Times
Hawarden Independent/Ireton Examiner
Holstein News
Hull Sioux Co. Index -Reporter
Humboldt Independent
Ida Grove Ida County Courier+
Inwood West Lyon Herald
Jewell S. Hamilton Record -News
Kanawha Reporter
Lake City Graphic
Lake Mills Graphic
Lake View Resort
Le Mars Daily Sentinel*
Odebolt Chronicle
Ringsted Dispatch
Rock Rapids Lyon Co. Reporter
Rock Valley Bee
Rockwell City Calhoun Co. Advocate
Ruthven Zipcode
Sac City Sun
Sergeant Bluff Advocate
Sheldon Mail -Sun
Sibley Osceola Co. Gazette -Tribune
Sioux City Journal*
Spencer Daily Reporter*
Spirit Lake Dickinson Co. News
Storm Lake Pilot -Tribune
Strafford Courier
Swea City Herald -Press
Thompson Courier and Rake Register
45 Newspapers/1 Shopper
Readership: 236,764
NORTHEAST REGION
Allison Buller Co. Tribune Journal
Anamosa Journal -Eureka
Belle Plaine Union
- 4 County Market
Bellevue Herald Leader
Blairstown S. Benton Star -Press
Cascade Pioneer
Cedar Rapids Gazette*
Pennysaver
Clinton Herald*
Conrad Record
Decorah Journal
Decorah Public Opinion
Denver Forum
Dubuque Telegraph Herald*
Dyersville Commercial
Eldora Hardin Co. Index
Eldora Herald -Ledger
Elgin Echo
Elkader Clayton Co. Register
Fayette Leader
Grinnell Herald -Register
Guttenberg Press
Hampton Chronicle
Hubbard South Hardin Signal -Review
Iowa Falls Times -Citizen
The Advertiser
Jesup Citizen Herald
Lime Springs Herald
Manly Junction Signal
Marengo Pioneer -Republican
Marion Times
Mason City Globe Gazette"
Monona Outlook
Monticello Express
Mount Vernon -Lisbon Sun
The Sunlight
New Hampton Tribune
Nora Springs Rockford Register
Oelwein Register*
Osage Mitchell Co. Press -News
Osage Shoppers Guide
Ossian Bee+
Riceville Recorder
Saint Ansgar Enterprise Journal
SLacyville Monitor -Review
Waterloo/Cedar Falls Courier'
Waukon Standard+
43 Newspapers/5 Shoppers
Readership: 730,116
CENTRAL REGION
Adel Dallas Co. News
Altoona Herald -Mitchellville Index
Aures Tribune*
The Story Today
Boone News -Republican*
Earlham Advocate
Indianola Record -Herald & Tribune
Madrid Register -News
Nevada Journal+
Newton Daily News*
Ogden Reporter
Slater Tri -County Times
Winterset Madisonian+
Woodward NE Dallas Co. Record
13 Newspapers/1 Shopper
Readership: 132,036
SOUTHWEST REGION
Adair News
Anita Tribune
Atlantic News -Telegraph*
Audubon County Advocate Journal+
Breda News
Carroll Daily Times Herald*
Times Herald Advertiser
Corning Adorns Co. Free Press
Council Bluffs Daily Nonpareil*
Creston News Advertiser*
Denison Bulletin
Denison Review
Dunlap Reporter
Elk Horn Danish Villages Voice
Glenwood Opinion -Tribune
Town & Country
Greenfield Adair Co. Free Press
Griswold American
Jefferson Herald
Lenox Time Table
Mapleton Press
Green Saver
Missouri Valley Times -News*
Mount Ayr Record -News
Onawa Sentinel
Red Oak Express
Shenandoah Valley News Today--
Stuart
oday*Smart Herald
Villisca Review Stanton Viking
Walnut Bureau
Westside Observer
28 Newspapers/3 Shoppers
Readership: 217,004
SOUTHEAST REGION
Albia Monroe Co. News
Albia Union -Republican
Bettendorf News
Bloomfield Democrat
Brooklyn Chronicle
Grinnell Pennysaver
Burlington Hawk Eye*
The Hawk Eye Shopper
Centerville Daily Iowegian*+
Davenport Quad -City Times*
Fairfield Daily Ledger-+
Farm & Home \Veekly+
Farmington -Van Buren Co.
Leader -Record
Fort Madison Daily Democrat*
Fremont Village Vine
Kalona News+
Keokuk Daily Gate Gity"
Keosauqua Van Buren Co. Register
Montezuma Republican
Morning Sun News -Herald
Mt. Pleasant News`s+
Muscatine Journal*
New London Journal
New Sharon Sun
North English Record
Oskaloosa Herald
Ottumwa Courier+
Packwood Clarion -Plainsman
Riverside Current
Sigourney News Review+
Wapello Republican
Washington Evening Journal*
Wellman Advance
\Vest Burlington DM Co. News
West Liberty Index
What Cheer Paper
Williamsburg Journal -Tribune
Iowa County Advertiser
34 newspapers/4 shoppers
Readership: 440,926
*Daily newspaper
+Statewide Online Network
Total Daily Newspapers: 28 Total Weekly Newspapers: 135 Total Shoppers: 14
Total Publications: 177 Total Readership: 1,756,846
advertising@cnaads.com
1-800 227-7636
www.classifiednation.com
IOWA, ILLINOIS, WISCONSIN INr'7
m vacation an
Reach over 78,000 Telegraph Herald readers.*
Distribution
Myvacationland.com is distributed in parts
of Iowa, Illinois, and Wisconsin through the
Chamber of Commerce, Welcome Centers, and
in high traffic locations. There are 29,000 copies
inserted in the Dubuque Telegraph Herald
newspaper. Total copies printed for May are
35,000 and 31,000 for September.
2011 Publication
Saturday, May 7 Spring/Summer
Saturday, September 3 FaII/Winter
Spring/Summer Reservations Deadlines
Friday, Mardi 18, 2011
Fall/Winter Ad Materials
Friday, July 15, 2011
RESERVE YOUR
AD .SPACE TODAY!
Call Jesse Graves 563.588.3817
or e-mail: igraves@wcinet.com
801 Bluff Street I P.O. Box 688
Dubuque, IA 52004-0688
TF. 800.562.6005 x768 • FX. 563.588.3834
'Base: 156,300 tri-state market adults. Source MOFI Research, 2010
On average, tri-state adults are taking
eight weekend/day trips a year; 44,100 adults
get away 9 or more times each year
the desire to travel is there!
Promote your attraction in the 2011 myvacationland.com
travel magazine and Web Site. Sell the fun!
Please Check Your Selection
Ad Size
❑ Full Page...7.5"w x10"h
❑ Half Page...7.5"w x 4.875"h or
3.625"w x 10"h
❑ 1/4 Page...3.625"w x 4.875"h
❑ 1/8 Page...3.625"w x 2.375"h
❑ Business Card Size...3.625"w x 1"h
❑ Inside Front Cover...7.5"w x 10"h
❑ Inside Back Cover...7.5"w x 10"h
❑ Outside Back Cover...7.5"w x 10"h
Color
$1,878
$1,023
$599
$378
$326
$2,040
$1,938
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B&W
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I •
THE (;OURIE
P.O. Box 540
501 Commercial St.
Waterloo, IA 50704
Phone: 319-291-1400
Fax 319-291-4014
1904 Main Street
Cedar Falls, IA 50613
Phone: 319-277-3300
Fax: 319-277-3308
Date: November 3, 2011
To: Shannon Farlow, Waterloo Center for the Arts
From: Eric Anson, Waterloo Courier
Re: Future Advertising Pricing in Waterloo Courier
Shannon,
Here is the pricing information that you requested regarding advertising prices in the Courier.
Please note that all of the prices listed are tentative.
• February — Design an Ad
o 5"x5"--$200
• April — Partners in Education
o Eighth Page Ad -- $240
• April — Chamber of Commerce Directory
o 3.667" x 4.83" -- $525
• Nov — holiday hysteria
2 'A page ads-- $550 each
• Oct. -Dec. Total dominance Holiday Sale
- Dominate homepage and strip ad on cover of paper-- $1,500
• Total dominance regular price
- Dominate homepage and strip ad on cover of paper-- $2,000
Again, these prices are tentative and are subject to change.
Sincerely,
Eric Anson
Courier Communications
Ph 319-291-1529
501 Commercial St . PO BOX 540. Waterloo, Iowa 50704
eric.anson@wcfcourier.com
www.WCFCourier.com
2012 Monthly Marketing Plan:
• 21 :60 second commercials to run Monday thru Friday, 6am-7pm on Mix 96.1.
• NON -Profit match of 21 :60 second commercials to run Monday thru Friday,
6am-midnight on Mix 96.1.
• BONUS — 8 :60 second commercials a month to run on Saturdays, 6am-7pm
onMix96.1.
• BONUS — 3 Morning Show interviews during the 9 month period to promote
upcoming events, classes, etc.
• BONUS — PSA's will be listed on our web site www.935tzemix.com in the
community calendar section.
• Monthly Investment: $400
Projected months to run: February, March, May, June, July, August, October, November, December.
Please sign if you accept the marketing plan:
Phelps Youth Pavilion
Date:
Cedar Falls Utilities Estimate
Order Detail
Contract: Acct. Exec.: Order Dates: 1/01/12 to 012/31/12 Billing Period:
Order: 1 of 1 Send Bill To: Client Order Type: Advertising Agency Billing Type: Calendar
Client: 257 - Waterloo Center for the Arts Contract Status: Future Comm. Type: Standard Package Fee Average: $300/month
Agency: Contract Dates: 1/01/12 to 012/31/12 Revenue Type: - Estimate Id:
Rep. Finn: Order Entry: Product Type: Fair Rep Order#:
Agency Product Code:
Pri Pre Make Date Date Spots Per Day Start Stop Total Spot Total Spot Prog
Line Le Le Good Network Zone Start Stop Mon Tue Wed Thu Fri Sat Sun Time Time Spots Cost Cost Length Type
1 4 4 Yes Fox News CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
2 4 4 Yes ESPN CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
3 4 4 Yes Bravo CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
4 4 4 Yes TBS CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
5 4 4 Yes Life CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
6 4 4 Yes A & E CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
7 4 4 Yes Disc CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
8 4 4 Yes TLC CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
9 4 4 Yes Nick CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
10 4 4 Yes Cartoon CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
11 4 4 Yes History CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
12 4 4 Yes LifeMovies CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 ,00 00:00:30 Al
13 4 4 Yes Food CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
14 4 4 Yes Travel CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
15 4 4 Yes HGTV CFU 01/01/12 12/31/12 0 0 0 2 2 2 0 06:00:00 24:00:00 .00 .00 00:00:30 Al
Id(s)
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
Media
Weights
Order Summary
Total Spots Total Cost Average Spot Cost (Gross) Average Spot Cost (Net) Spot Status Summary
Spots Paid Gross Net Total Paid Total Paid Req. Schd. Aired Fail Billed Fill
$.00 $.00 $.00 0.00 $.00 0.00 66 0 0 0 0 0
Package Fee Summary
Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec Monthly Contract Total
$.00 $300.00 $300.00 5.00 $300.00 5300.00 5300.00 $300.00 $.00 $.00 $300.00 $300.00 $300.00 52,400.00
Added Fee Summary
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Monthly Contract Total
5.00 5.00 5.00 $.00 $.00 5.00 $.00 $.00 $.00 5.00 $.00 $.00 5.00 $.00
Spot Month Totals
Year Jan Feb Mar Apr May
2012 0 0 0 0 0
.00 .00 .00 .00 .00
Page 1 Order Detail
Jun
Jul Aug Sep Oct Nov Dec
0 0 0 0 0 0 0
00 .00 .00 .00 .00 .00 .00
J
OnMedia2
Waterloo,
Discovery
History
ABC Family
Nickelodeon
Cartoon
TLC
Waterloo Center of the Arts
Waterloo Outer, Dubuque, Cedar Rapids
6am-mid $10.00/ea.
6am-mid $5.00/ea.
6am-mid $2.50/ea.
6am-mid $2.50/ea.
6am- 5pm $2.50/ea.
6am-mid $7.50/ea.
Total Investment Per Month:
$650.00 (2 weeks of airtime per month)
* Tentative Schedule: February, March, April, May, June, July, August, December.
* Total number of commercials running on each station will be determined when finalizing
the schedule.
IOWA'S NEWS CHANNEL )
0
0
0
0
0
Campaign
Campaign Schedule
8x M -Friday KWWL 6a News 1 6-7am
8x M -Friday NBC Today Show 1 7-9am
8x M -Friday Dr. Phil 1 3-4pm
3x M -Friday KWWL 6p News 1 6-630pm
50x M-FridayKWWL/NBC Programming I5am-1 1 pm
TOTAL: 77 :3o commercials per 2 week run!
Reach: 204,196 Households in Eastern Iowa!
Frequency: Each Household will hear your
message - a minimum of 9 times!
*Tentative schedule is to run February, March, June, July, December.
* Prices are quotes and are subject to change.
Total Westmont $6r133
2012,
waterloo center for the arts
225 Commercial Street Waterloo, IA 50701-1313
Phone 319,291.4490 Fax 319.291.4270
www.waterloocernerforthearts.org
DATE: November 1, 2011
TO: Vision Iowa Program Manager
Iowa Department of Economic Development
FROM: Cammie Scully, Director
Waterloo Center for the Arts
RE: Commitment for Matching Funds for 2012 Grant Application
The Waterloo Center for the Arts will provide matching funds for its 2012 Vision Iowa
Marketing grant from the following areas:
$3,500 Phelps Youth Pavilion budget
$7,582.50 Community Foundation or Northeast Iowa Expendable Fund
Additional matching funds will be provided by a grant received from the Hotel -Motel
Tax fund. This award letter is attached to this application. Please note that the full
award is $10,000, however we are only using $5,000 as match for this project.
Thank you for your consideration of this request.
WATERLOO
CONVENTION & VISITORS BUREAU
February 8, 2011
Dear Shannon,
At last night's meeting, the Waterloo City Council approved recommendations for the FY12 Hotel -Motel
Tax Grant program.
The Waterloo Center for the Arts application for the Pavilion/Holiday Arts Festival Marketing was
reviewed and funding in the amount of $10,000 was approved. The approved funds are to be used
specifically for the items outlined in your grant application. Please also note the following:
❑ Funds must be used for the project specified in your grant application. If details of your project
change, please contact me at 319-233-8350 prior to funds being spent to ensure that funds will
be approved for the changed use.
❑ Funding is for projects and expenditures that occur in Fiscal Year 2012 (July 1, 2011—June 30,
2012).
❑ Funding is distributed as reimbursement approximately 30 days after receipt of the post -event
evaluation form, which is included with this letter.
❑ A logo highlighting the funding received through the Waterloo Hotel -Motel Tax Fund is to be
included on all print and video materials, and acknowledgement of the funding should be
included in all audio materials. The logo is available by contacting me.
❑ Funding may be used only for "Fundable Items" as highlighted on the grant application.
If you have any questions, please feel free to contact me at 319-233-8350.
Thanks very much for all you do for Waterloo tourism!
Sincerely
Aaron :iaa
Executive Director
CITY OF WATERLOO
Council Communication
City Council Meeting: November 14, 2011
Prepared: November 9, 2011
Dept. Head Signature: S.G.
# of Attachments:
SUBJECT:
'1)1'1(-(7 >41-19YNd-
(104/2-60
OtrAuuKr,t ,V 5633
Ordinance Change — Activated Hybrid Beacons
1800 LaPorte Rd.
1500 E. Orange Road
Submitted by: Sandie Greco, Traffic Operations Superintendent
Recommended City Council Action: Adopt Ordinance
Summary Statement
Beacons were installed for protection of fire apparatus exiting the new fire station.
Beacons will be operating in the near future for a pedestrian crossing in front of
Hawkeye Community College.
Expenditure Required:
Source of Funds:
Policy Issue
Alternative
Background Information:
A Hybrid Beacon is a special type of beacon that is intentionally placed in a dark mode (no
indications displayed) between periods of operation and. When operated, displays both flashing
and steady traffic signal control indications. Hybrid Beacon can be for pedestrians or emergency
vehicles. Hybrid beacons warn and control traffic at unsignalized locations to assist pedestrian
crossings, or to assist emergency vehicle crossings.
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ENACTING A NEW
SECTION 540A, ACTIVATED HYBRID BEACONS.
BE IT ORDAINED by the City Council of the City of Waterloo, Iowa:
That a new Sec. 540A, Activated Hybrid Beacons, of the 2008 Traffic Code, is hereby enacted in
as follows:
SEC. 540A. ACTIVATED HYBRID BEACONS.
The driver of any vehicle shall obey the instructions of any activated hybrid beacon as
named herein unless otherwise directed by a police office, subject to the exceptions granted the
driver of an authorized emergency vehicle:
(1) LaPorte Road in the 1800 block at the fire station
(2) Orange Road in the 1500 block at Hawkeye Community College
PASSED AND ADOPTED by the City Council this day of , 2011, and
approved by the Mayor this day of
ATTEST:
Suzy Schares, City Clerk
, 2011.
Ernest G. Clark, Mayor
CITY OF WATERLOO
Council Communication
City Council Meeting: 11-14-2011
Prepared: 10-31-2011 /)
Dept. Head Signature:/ / t"
# of Attachments: 3
SUBJECT: Five Sullivan Brothers Convention Center Duct And Coil Cleaning Change
Order #1
Submitted by: Craig Clark Building Official/Maintenance Administrator
Recommended City Council Action:
Approve recommendation of award of change order #1 in the amount of $67,668.84 to
Americlean of Waterloo, Iowa in conjunction with Five Sullivan Brothers Convention
Center Duct And Coil Cleaning, be received, placed on file and adopted.
Summary Statement Addition work to be done by Americlean will help protect the
Five Sullivan Brothers Convention Center heating and cooling system from future
problem. This type of work was not part of the original contat but is very important for
future use of the Five Sullivan Brothers Convention Center.
Expenditure Required $67,668.84
Source of Funds 010-22-6868-1382
Background Information:
Request # RFC CW5501-002-B
Project # City of Waterloo
To: Craig Clark
REQUEST FOR CHANGE
Request date: 10/04/11
Project Name: 5 Sullivan Brothers Convention Center HVAC
Project Location: 4th and Sycamore
Reason for Request:
❑ Insufficient Information
❑ Engineering Conflict
X Alternate Proposal
Probable Effect:
X Increase Cost
❑ Decrease Cost
❑ No Cost Change
X Increase Time
❑ Decrease Time
❑ No Time Impact
Action Requested:
❑ Clarification
O Direction
X Approval
Reference: Mold -HVAC Sanitizing agents and Antimicrobial/Fungicidal Coatings Drawing No -Sheets M11, 12 and 20
Detail No -NA
Spec Section -NA
This RFC is the 2nd in a series to be submitted as information and recommendations are best determined. As before,
this segmented approach is deemed best to allow for the project to continue, utilizing industry recommended protocols
for addressing mold contaminates, and to assist in restoring the contaminated lining materials within the HVAC
systems.
These recommendations address the application of EPA registered sanitizing/disinfecting agents and
antimicrobial/fungicidal HVAC coatings, each registered specifically for use in HVAC Systems.
HVAC Systems #3, 4 and 5.
Recommendation
Per Project IEP recommendations, included the HVAC and Environmental Assessment (performed by Joel Koffron,
Environmental Engineer -IEP). Contractor to provide the following services:
1) Supply OSHA required PPE to be donned by workers during application of sanitizing/disinfecting agents and
antimicrobial/fungicidal coating materials to the interior of the contaminated ductwork.
2) Apply Oxine- EPA registered HVAC sanitizing agent to all supply (HP and LP) and return ductwork on HVAC
systems #3, 4, and 5.
3) Apply Surface Shield- EPA registered antimicrobial HVAC encapsulate to all Low Pressure supply ductwork
and all return ductwork on HVAC systems #3, 4, and 5. Clear coating- ULV application.
4) Apply IAQ 8500 or Fosters 40-30- EPA registered antimicrobial/fungicidal HVAC coating to all HP supply
ductwork on HVAC systems #3, 4, and 5, from the AHU to the VAV's. Black coating- airless sprayer/ lance
application.
5) Provide protective services- drops, containments, visqueen as required for applications.
6) Furnish and install additional access doors as required for application of products as above
7) Supply lift equipment for application of sanitizing and coating agents.
'Removal and replacement of degraded or unsalvageable interior lining materials in the AHU's and any HP supply
ductwork is not included, and will be addressed on another RFC as information and recommendations are available.
1
RFC CW5501-002-8 5 Sullivan Brothers
Alternate Bid- RFC # CW5501-002-B (HVAC Sanitizing agents and
Antimicrobial/Fungicidal Coatings—HVAC Systems #3, 4 and 5)
Provide all necessary labor, equipment, and materials as noted in the recommendations section
of this RFC.
PPE- Supply respirators, respirator cartridges, disposable respirators, Tyvek suits as required
$385.92
Protective services- Supply all labor and materials for required drops, visqueen, site protection
during the application of products
$199.60
Apply Oxine- EPA Registered HVAC sanitizing agent to all HP and LP Supply and Return
ductwork on HVAC systems #3, 4, and 5
HVAC System #3
$1489.00
HVAC System #4
$2182.00
HVAC System #5
$4241.00
Apply Surface Shield- EPA Registered HVAC antimicrobial encapsulating coating -Clear- ULV
application- to all LP Supply and Return ductwork on HVAC systems #3, 4, and 5
HVAC System #3
$1732.21
HVAC System #4
$8140.93
HVAC System #5
$15952.14
Apply IAQ 8500 or Foster 40-30- EPA Registered HVAC fungicidal/antimicrobial coating- Black -
Airless sprayer/spray lance application- to all HP Supply ductwork on HVAC systems #3, 4, and 5
HVAC System #3
$8205.94
HVAC System #4
$3154.43
HVAC System #5
$5926.51
2
RFC CW5501-002-8 5 Sullivan Brothers
Furnish and install additional Ductmate 8-10" insulated access doors- DCI 8GA or DCI 10GA- as
required to allow for adequate access to ductwork for application of specified products
48 each
$1391.04
Supply lift equipment for additional duration for application of noted materials, including delivery
and pick up
$1850.52
Total RFC #CW5501-002-B
NOT TO EXCEED $54851.24
*Contractor will review and initiate any alternate decreased cost options for reduced
scope of work which may include substitution coating materials if deemed appriate
during this work, and adjust the final invoice accordingly as a benefit to the
owner/agent.
Response:
x Proceed with recommendation ❑ Proceed with the following instructions:
Billing to be: ❑ Unit Price 9 Cost Plus X Lump Sum
Owner signature: date
3
❑ T&M
RFC CW5501-002-B 5 Sullivan Brothers
Cedar Rapids Iowa City Waterloo Dubuque
(319)362-0604 (319)354-4577 (319)233-8144 (563)582-2646
Davenport Toll Free FAX
(563)383-0604 (800)716-0604 (319)896-4509
Email
americln@aol.com
americlean( southslope.net
www.americleaniowa.com
RFC CW5501-002-S 5 Sullivan Brothers
CITY OF WATERLOO
Council Communication
City Council Meeting: November 14, 2011
Prepared: November 2, 2011
Dept. Head Signature: PH
# of Attachments:
SUBJECT: 2011 RIVERVIEW RECREATION AREA
PASSIVE UNIT ENHANCEMENT PHASE II
Submitted by: Rick Curran, Facilities Manager, Leisure Services
Recommended City Council Action: Approve Plans, Specifications and Form of Contract for the
2011 RIVERVIEW RECREATION AREA PASSIVE UNIT ENHANCEMENT PHASE II
(Contract No. 815) and set the date of Public Hearing and Bid Opening as December 5, 2011.
Summary Statement: This project is to construct two (2) fishing jetties and to extend bike trail at
Riverview Recreation Area. Above -referenced project documents will be available for review in the
offices of the City Clerk and Wayne Claassen Engineering of Waterloo, Iowa.
Expenditure Required: No expenditure at this time. Project Budget is estimated at $185,000.00
Source of Funds: Project cost will be funded by a combination of City Bond and REAP
Agreement - 11 -R4 -WR in the amount of $171,902.00.
Policy Issue: NA
Alternative: NA
Background Information: On November 15, 2010, Mayor signed Agreement 11 -R4 -WR for
development costs for Riverview Recreation Area Passive Unit Enhancements.
On February 14, 2011, Finance Committee approved Wayne Claassen Engineering for
engineering and surveying services for this project.
Army Corps of Engineers approval July 28, 2011. DNR approval October 18, 2011. City of
Waterloo Flood Plan Permit applied for October 28, 2011.
MINUTES
WATERLOO LEISURE SERVICES COMMISSION
TUESDAY, SEPTEMBER 13, 2011
LEISURE SERVICES OFFICE
1101 CAMPBELL AVENUE
Chairman Kevin Evans called the meeting to order at 7:30 AM.
Present: Michael Allen, Sheryl Annette, Kevin Evans, Robert Frost, Julie Koch-Hoth, Aundra
Meeks and Sharon Samec. Staff present: Paul Huting, Bill Bachman, James Bolger, Todd
Derifield, Chris Dolan and Mark Gallagher.
Evans called for approval of the agenda. Motion by Samec, seconded by Koch-Hoth to approve
the agenda. Ayes: All. Nays: None.
Evans called for approval of the 8/9/11 meeting minutes. Motion by Annette, seconded by Frost to
approve the minutes. Ayes: All. Nays: None.
Evans called for approval of the bills. Motion by Meeks, seconded by Samec to approve the bills.
Ayes: All. Nays: None.
Staff updates were presented.
The next regular Leisure Services Commission Meeting is scheduled for October 11, 2011. Motion
by Samec, seconded by Frost to adjourn. Meeting adjourned at 8:14 AM.
Signed this 8th day of November 2011.
Sharon Sam4'Secretary
MINUTES
WATERLOO LEISURE SERVICES COMMISSION
TUESDAY, OCTOBER 11, 2011
LEISURE SERVICES OFFICE
1101 CAMPBELL AVENUE
Chairman Kevin Evans called the meeting to order at 7:30 AM.
Present: Sheryl Annette, Kevin Evans, Robert Frost, Julie Koch-Hoth and Aundra Meeks. Staff
present: Paul Huting, Bill Bachman, James Bolger, Chris Dolan and Mark Gallagher. Harold Getty -
City Council Liaison, Tim Jamison -Courier Reporter and Randy Herod.
Evans called for approval of the agenda. Motion by Koch -Roth, seconded by Meeks to approve
the agenda. Ayes: AH. Nays: None.
Evans called for approval of the 9/13/11 meeting minutes. Motion by Frost, seconded by Koch-
Hoth to approve the minutes. Ayes: AII. Nays: None.
Evans called for approval of the bills. Motion by Meeks, seconded by Annette to approve the bills.
Ayes: All. Nays: None.
Updates from the Sports Committee Meeting were presented.
REQUEST TO MODIFY DOG PARK RULES — Mr. Herod is asking for clarification on the
Dog Park rule pertaining to prohibiting "prong or spike collars". Leisure Services will research for
explanation.
BOAT HOUSE REGULATIONS — Motion by Robert Frost, seconded by Koch-Hoth to approve
recommended changes to the Boat House Regulations. They are:
Rental Fees: The rate for weekends (Friday, Saturday, Sunday) or holidays is $250 for up to 4
hours OR $300 for up to 8 hours. The rate for weekdays (Monday through Thursday) is $150 'Dec
day for up to 4 hours OR $200 for up to 8 hours Bpsxness MeeungrRate U UP 9 a 2 hour„meeting
between 8 0 arra 4 30 pm�, fl4oQtiaytth�o„ugly, Friday exclyfling holidays„ no attendap $50 00y
Rental fee is due at the Waterloo Leisure Services office with the signed rental agreement within
seven days from making your reservation. Your reservation will not be held past the seven day
time period. The Boat House is available: 8:00 AM through ;1;,1;x30 PM.
Alcohol: Beer, wine, nllqu`or are al/owed, but only in cans or bottles. Kegs`are not allowed.
Compliance with Section 123.47 of the Code of fowa regarding the possession of alcohol by
minors and all other rules, regulations, and state laws is mandatory.
Ayes: All. Nays: None.
RIVERFRONT SPORTS COMPLEX NAME — With approved funding for a major renovation of the
youth sports complex at Cedar River -Exchange Park, Bob Hellman of Build our Ballpark is
requesting Leisure Services officially name this complex the RIVERFRONT SPORTS PARK.
Motion by Annette, seconded by Meeks to adopt the new Sports Committee approved name, in
combination with Cedar River Exchange Park. Ayes: All. Nays: None.
The next regular Leisure Services Commission Meeting is scheduled for November 8, 2011.
Motion by Koch-Hoth, seconded by Meeks to adjourn. Meeting adjourned at 8:19 AM.
Signed this 8th day of November 2011.
Sharon Same ! Secrdtary
WATERLOO COMMISSION ON HUMAN RIGHTS
MONTHLY MEETING
Thursday, August 11, 2011, 4:00 p.m.
HUMAN RIGHTS CONFERENCE ROOM
4:00 P.M. — 5:00 P.M.
Call to Order
Commissioner Rhonda McRina called the meeting to order at 4:14 p.m. on Thursday, July 14,
2011.
Roll Call
Rhonda McRina, Dustin Cox, Steve Buckles, Sulejman Dizdarevic, Beth Huffman, Sharina
Sallis, Ricardo Uranga, Jr., Jenifer Lara
Excused Absence: Ron Wood
Unexcused Absence: None
Staff Present
Abraham Funchess, Shelly Kruger
Others Present
Tony Miller from Tri-Star & JLC Management.
Approval of Agenda
Motioned by Commissioner Cox and 2nd by Commissioner Buckles to accept the agenda.
Approval of Minutes
Motioned by Commissioner Cox to accept the July minutes.
Tracking Data by Lieutenant Lisa Campbell, Waterloo Police Department
From July 15th — August 10th there have been 12 use of force incidents and 12 tazer incidents. Of
those 12 tazer incidents, 5 were deployments and 2 were displays.
Approval of Revenue & Expense Reports
Motioned by Commission Cox and 2" by Commissioner Huffman to accept the July report.
Commission Management
Administrative/Policy Documents
Regional HUD Training
Waterloo Commission on Human Rights staff is attending HUD training in Kansas City next
week. This is a very important training because of our visit from HUD and we're a little behind
in some of the things that we are doing. We feel very optimistic about what we are doing.
FHAP and WCHR
We can get $2600 per case and our goal is to close 10 cases per year. That is what we're
shooting for. We're still visiting some other ideas, such as expanding our jurisdiction to go
county wide. We believe that not only do we provide additional coverage for people who are
outside the boundaries of Waterloo with these protections but it should also help us increase our
complaint flow therefore allowing us to grow out of our current dilemma.
EEOC and WCHR
In the history of the Waterloo Commission on Human Rights no one has ever applied for a direct
relationship with the EEOC. We are doing that now. We are getting some very interesting
discussion as a result of shooting for this direct relationship. It is good tension, it is a creative
tension and quite frankly we are optimistic that some things will materialize sooner that we
think. Our director did receive encouraging word from the Regional Director that they submitted
our application to Washington. We thought that the response we received from ICRC was going
to hold us up. This can mean the difference between $3000 a year and $30,000 a year.
Added Ordinance Language/Changes
We've changed some laws already. We've changed the number of commissioners for this
commission from 10 to 9. The other law we changed is extending the time a complainant has to
file from the day of the occurrence. We changed it from 180 days to 300 days to be consistent
with state law. Finally, we'd also like to change a certain aspect of our ordinance that allows us
to broaden our subpoena power. The language was a little limited before in terms of actually
bringing a person forward and subpoenaing them and their testimony. Previously we could only
subpoena paperwork or documents, etc. Sometimes you need an actual person there for a
testimony.
WCHR Commissioners and Investigations
One of the things we'd like to explore, which is a little unorthodox, is giving our commissioners
the opportunity to help with some of the investigations. Lionel Foster, out of Mason City, is
willing to do some training and we would like to go ahead with that this year.
Staff Reports
Reports were made available
Commissioners Reports
Planning & Zoning
None
Other
None
Adjournment
Motioned by Commissioner Wood and 2nd by Commissioner Cox to adjourn. The meeting was
concluded at 5:25 p.m.
Next meeting: Thursday, September 8, 2011 @ 4:00 p.m.
CIVIL SERVICE COMMISSION MINUTES
7:30 a.m. May 5, 2011
Carnegie Conference Room
Members Present: Tim Luce, Bonetta Culp
Member Excused: John Blitsch
Member Absent: Abraham Funchess (ex officio)
Others Present: Mark Rice, Eric Thorson, Cheryl Huddleston
Moved by Luce, seconded by Culp to approve the May 5, 2011 Agenda as mailed. Motion
carried.
Moved by Culp, seconded by Luce to approve the April 7, 2011 Minutes as mailed. Motion
carried.
UNFINISHED BUSINESS
Updates
Sewer Maintenance Worker — Waste Management Services — Open Exam
Approved by Civil Service 11/19/10 and by Human Resources 12/13/10. Advertised in the
Courier, posted on the City website and Cable, notices sent to the agencies, organizations and
individuals on the Affirmative Acton list and posted in all City departments. Vacancy due to a
resignation but will have 2-3 additional vacancies to satisfy EPA/DNR regulations. Received 24
resumes, but only 6 met qualifications and were invited to interview by a panel of Keith Kearns
and Gary Luck from Waste Management Services and Mary Peterson from Human Resources.
One candidate did not show for his interview and 1 did not pass. We readvertised and have
received 15 resumes to date.
Police Sergeant — Public Safety/Police — Promotional Exam
Approved by Human Resources 4/4/11 and by Civil Service 4/7/11. There is 1 current vacancy
and the list will also be used for out -of -rank assignments. The job notice was posted in the
Waterloo Police Department and we received 11 resumes. A written test is scheduled for
6/23/11. A panel of current Waterloo Police Department management staff and officers will
interview the candidates.
Storm Water Specialist — Engineering — Open Exam
Approved by Human Resources 4/4/11 and Civil Service 4/7/11. This is a newly created position
needed due to EPA stornr water regulations. Advertised in the Courier, posted on the City
website and Cable, notices sent to the agencies, organizations and individuals on the Affirmative
Acton list and posted in all City departments. We received 13 resumes and are still reviewing
them.
NEW RITS1NESS
The job description and testing criteria for Waste Water Operator — Waste Management Services
was presented for approval. The Human Resources Committee approved the position on
4/25/11. There are 2 vacancies due to a transfer and a termination. We thought we would be
able to hire off a current list, but the remaining candidates did not work out. We went ahead and
advertised since there were not any changes in the job description and testing criteria so we are
requesting approval of the job notice and description as a procedural process. Ten resumes have
been received to date. Moved by Luce, seconded by Culp to approve the job description and
testing criteria for Waste Water Operator — Waste Management Services. Motion carried.
The job description and testing criteria for Street Foreman — Public Works/Street Department
was presented for approval. The Human Resources Committee approved the position on 4/4/11.
There is a vacancy due to a promotion and the position will be posted as a promotion in all City
departments. The job description has been rewritten to give the foremen more supervisory
responsibility. Moved by Luce, seconded by Culp to approve the job description and testing
criteria for Street Foreman — Public Works/Street Department. Motion carried.
OTHER AHSINFSS
None
With no further business, moved by Culp, seconded by Luce to adjourn. Motion carried.
Cheryl Huddleston, Human Resources Manager
Clerk for the Civil Service Commission
Payment Voucher prepared by: Pauline Closson PURCHASE ORDER 9002
October 21, 2011
Vendor Name Peterson Contractors
Address
City & State
*************************************
Invoice Date Invoice No.
7/22/11 21
Special Instructions:
Submitted B a
RC
Qty/Unit
TOTAL
TOTAL
CITY OF WATERLOO
Departmerr Engineering
Grant/Project Code # 07VITLOPL
Amount Description
825.26 City Contract No. 761 Est. No. 21
F.Y. 2010 Riverfront Renaissance Trail Tree Clearing
W 6th Street to W 18th Street Conduit
Special Expansion joint
Flowable Motor
Retaining wall
Rip Rap Provide & Place
Rock Shoulder
Eroision Control Mobilization
$ 8,550.00 Surfacing Repair & Footing removal
Thru 10/14/11
9,375.26
10/31/11
Date
ci
An Equal Opportunity/Affirmative Action Employer
A111411
GL Distribution
290-07-7500-2165
407-07-7355-2156
424-07-7355-2165
424-07-7355-2165
424-07-7355-2165
424-07-7355-2165
424-07-7355-2165
424-07-7355-2165
424-07-7355-2165
424-07-7355-2165
Approved By:
Prepared By Pauline C
October 31, 2011
CITY OF WATERLOO 9002
PURCHASE ORDER A111411
Vendor No. 1132
Department: Engineering
Vendor Name Peterson Contractors Grant/Project Code # 07VITLOPL
Address Marks Park 37JMPMark
City & State Wtr Works WWW Wtr Main
Invoice Date Invoice No. Qty/Unit Amount Description GL Distribution
10/25/11 32 $191,148.88 City Contract No. 763 Est. No. 32 07VITLOPL 424-07-7610-2175
River Renaissance Lower Plaza
- Water Work: Div. 2A
Marks Park 37IMPMark 426-37-4105-2168
Wtr Wks Main WWW Wtr Main Div 2B 424-07-7610-2199
Period Ending 9/9/11
Special Instructions:
Submitted B
Total $ 191,148.88
10/31/11
Date Approved By:
An Equal Opportunity/Affirmative Action Employer
Prepared By Pauline C CITY OF WATERLOO 9002
PURCHASE ORDER A111411
November 7, 2011
Vendor No. 1132
Department: Engineering
Vendor Name Peterson Contractors Grant/Project Code # 07VITLOPL
Address Marks Park 37IMPMark
City & State Wtr Works WWW Wtr Main
*************************************
Invoice Date Invoice No. Qty/Unit
Amount Description
GL Distribution
11/3/11 33 $226,408.52 City Contract No. 763 Est. No. 33 07VITLOPL 424-07-7610-2175
River Renaissance Lower Plaza
Water Work: Div. 2A
Marks Park 37IMPMark
Wtr Wks Main WWW Wtr Main Div 2B 424-07-7610-2199
Period Ending 10/28/11
Special Instructions:
Submitted
Total $226,408.52
426-37-4105-2168
'l W 44-1--, 11/7/11
Date Approved By:
An Equal Opportunity/Affirmative Action Employer
}Voucher prepared by: Pauline C CITY OF WATERLOO 9002
November 7,2011
PAYMENT VOUCHER A111411
Vendor No. Batch No.
Vendor Aspro Department: Engineering Department
Address
City & State
Invoice Date Invoice No. Qty/Unit Amount Description
Keyed By:
Grant/Project Code # 07 STR
G/L Distribution
11/3/11 29 $205,569.37 Contract 772 Est. 29 205-07-7500-2165
- F.Y. 2010 Street Reconstruction 520-14-5200-2163
10/11 10/31/11
Special Instructions:
CV
/�u`G'mitted By
Total $ 205,569.37
11/7/11
Date Approved By: Date
An Equal Opportunity/Affirmative Action Employer
Voucher Prepared by Pauline C CITY OF WATERLOO 9002
PAYMENT VOUCHER A110411
October 31, 2011
Vendor Name
Address
City & State
Invoice Date
Department Engineering
Veith Construction Grant/Project Code # 07BIPRWCE
*************************************
Invoice No. Qty/Unit Amount Description G.L. Distribution
Contract 786 Est. # 12
10/14/11 13 $7,856.18 River Loop North Downtown Trail 290-07-7355-2156
$1,745.82 Construction 290-07-7355-2156
$12,220.73 Period Ending 9/30/11 424-07-7355-2156
Spe ial Instructions
Submitted By
TOTAL 21,822.73
10/31/11
Date Approved By Date
An Equal Opportunity/Affirmative Action Employer
Voucher Prepared by Pauline C CITY OF WATERLOO 9002
PAYMENT VOUCHER A111411
November 3, 2011
Vendor Name
Address
City & State
Invoice Date
Veith Construction
************************************
Department Engineering
Grant/Project Code # 07BIPRWCE
Invoice No. Qty/Unit Amount Description G.L. Distribution
Contract 786 Est. # 14
10/14/11 14 $28,277.67 River Loop North Downtown Trail 290-07-7355-2156
$6,283.93 Construction 290-07-7355-2156
$43,987.48 Period Ending 10/28/11 424-07-7355-2156
TOTAL 78,549.08
Special Instructions
, c ^ �
%i�(�t/(l d/n �� 11/3/11
Submitted By Date Approved By Date
An Equal Opportunity/Affirmative Action Employer
Voucher prepared by: Pauline C CITY OF WATERLOO 9002
PAYMENT VOUCHER A111411
November 3, 2011
Vendor No. 82 Batch No.
Vendor Aspro Department: Engineering Department
Address
City & State
Invoice Date Invoice No. Qty/Unit
Amount Description
Grant/Project Code #
Keyed By:
q/L Distribution
11/2/11 12 $437,033.10 Contract796 Est. No. 12 205-07-7500-2165
F.Y 2011 Asphalt Overlay Program
Special Instructions:
Total $437,033.10
mi ted By Date Approved By: Date
Voucher prepared by: Pauline C CITY OF WATERLOO 9002
PAYMENT VOUCHER A111711
November 7, 2011
Vendor
Address
City & State
Aspro
Vendor No. Batch No.
Department: Engineering Department
Grant/Project Code #
Invoice Date Invoice No. Qty/Unit Amount Description
11/4/11 13 Contract 798 Est. 13
F.Y. 2011 Street Reconstruction
470,354.73 Div. 1 Sections I & II
Division 1 Section III
10/11 - 10/31/11
Special Instructions:
Su ed By
Total $ 470,354.73
11/7/11
Keyed By:
G/L Distribution
205-07-7500-2165
520-14-5200-2163
Date Approved By: Date
An Equal Opportunity/Affirmative Action Employer
Payment voucher prepared by: Pauline Closso C CITY OF WATERLOO 9002
PAYMENT VOUCHER A111411
November 7, 2011
Vendor Name
Address
City & State
Invoice Date
Vendor No.
Department: Engineering
Peterson Contractors Inc. Grant/Project Code # 07 VIP PUMP
*************************************
Invoice No. Qty/Unit
11/2/11 12
Special Instructions
Amount Description G.L. Distribution
City Contract 801 Est* 12 Cattle Congress
$77,121.47 Storm Water Improvements Div. 1
$8,830.25 Division II Sanitary Pump Station
Period ending 10/21/11
TOTAL $85,951.72
/aX 11/7/11
Submitted By
Date Approved By
An Equal Opportunity/Affirmative Action Employer
424-07-7505-2171
520-14-5200-2163
CITY OF WATERLOO 9002
PAYMENT VOUCHER A111411
Finance Dept Only
November 7, 2011 Vendor No. Batch No.
Keyed By
Vendor Name
Address
City & State
Invoice Date
B&B Builders & Supply Department: Engineering
Grant/Project Code #
Invoice No. Qty/Unit Amount Description G/L Distribution
10/28/11 4 7,408.81 Contract 811 Est No. 4
F.Y. 2012 Sidewalk Repair
Assessment Program -Zone 1
10/11 - 10/26/11
Special Instructions:
S
/
)/i7/
ed By
Total 7,408.81
11/7/11
010-08-7650-2164
Date Approved By: Date
An Equal Opportunity/Affirmative Action Employer
Vouchers Prepared by Pauline C
November 7, 2011
Vendor
Address
City & State
Invoice Date
10/25/11
Special Instructions:
Control Services, Inc Department: Engineering
Grant/Project Code#
Invoice # Qty/Unit
u.mitted By
1
Amount Description
Batch No.
Keyed By:
G/L Distribution
5,488,39 F.Y. 2012 Flood Control Systems Tree Removal 408-07-5600-2171
409-07-5600-2171
12,428.61 Estimate No 1
Total $ 17,917.00
11/07/11
Date Approved By: Date'
An Equal Opportunity/Affirmative Action Employer
Payment voucher prepared by: Pauline Clot osson CITY OF WATERLOO 9002
PAYMENT VOUCHER A111411
October 31, 2011
Vendor No.
Department: Engineering
Vendor Name AECOM Grant/Project Code # 07VIPPUMP
Address
City & State
Invoice Date
Invoice No. Qty/Unit
10/25/11 37175638
Special Instructions a
Submitted By
Amount Description G.L. Distribution
$17,067.75
TOTAL $17,067.75
10/31/11
Dry Run Creek Arch Storm Water Manhole &
Valve Replacements
10/24 - 10/21/11
NP
Date Approved By
An Equal Opportunity/Affirmative Action Employer
411-07-5600-2162
Voucher Prepared by Pauline C CITY OF WATERLOO 9002
PAYMENT VOUCHER A111411
October 31, 2011
Vendor Name
Address
City & State
Department Engineering
Snyder & Associates Grant/Project Code # 07LTF 5007
*************************************
Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution
10/17/11 110.0951.01B-3
10/17/11 110.0951.01A-3
10/17/11 110.0951.01C
Special Instructions
ubmitted By
$11,261.20 Waterloo Stormwater Lift Stations CDBG 409-07-5300-2103
Service thru 9/30/11 Cedar Bend
$11,717.03 Design services Hollywood CDBG 409-07-5300-2103
Service thru 9/30/11
$10,345.65 Design Services Fletcher Ave CDBG
Service thru 9/30/11 409-07-5300-2103
Est No. 3
TOTAL 33,323.88
10/31/11
Date Approved By
An Equal Opportunity/Affirmative Action Employer
Date
WATERLOO CABLE TV COMMISSION
March 3, 2011
5:07 p.m.
First Floor Conference Room
Members present: Edward Hutchens, Jane Scott, Larry Herzog, and Michael Neff.
Members absent: None
Also present: Suzy Schares, City Clerk.
Moved by Scott, seconded by Neff that the agenda, be approved. Ayes: Four. Motion carried.
Moved by Neff, seconded by Scott that the minutes of July 1, 2010, as proposed, be approved.
Ayes: Four. Motion carried.
Citizen Oral Comments
None
Financial Report
The City Clerk will mail copies of the report to commissioners.
Chairperson Report
None
Mediacom Report
None
CT Production Coordinator Report
Ed Stoffer, Cable Television Production Coordinator, is working on adding a non-profit program
to the channel. The commissioners were very supportive of this idea.
Committee Report
None
New Business
Recruitment of New Members — Scott suggested that each commissioner make a commitment to
look for new members. Herzog requested to have a press release sent out and a notice put on the
public access channel.
Moved by Neff, seconded by Scott to recommend appointment to City Council of John Sherbon
to the Cable Commission Ayes: Four. Motion carried.
Unfinished Business
Availability of Public Access and Government Access channels — Neff contacted Lee Grassley,
Mediacom, and was told that the public access channels are not available to non-Mediacom
subscribers.
The City Clerk will ask Mr. Grassley to attend the next Cable Commission meeting.
Moved by Scott, seconded by Hutchens to adjourn at 5:25 p.m. Ayes: Four. Motion carried.
Suzy Schares
City Clerk