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Council Packet-11/21/2011
Amended Council Agenda Items Council Meeting Monday, November 21, 2011 MEND Change wording to reflect agreements for two separate grants 3. Resolution approving Grant Agreements with Iowa Homeland Security and Emergency Management Division for LEIN grants from the FFY2O11 Homeland ,6`62-- Security Grant Program in the amounts of $201,790.38 and $68,477.14; and authorize Mayor and Director of Safety Services to execute said document. Submitted by Daniel J. Trelka, Director of Safety Services Change wording to reflect the amount of the agreement 5. Resolution approving agreement with Iowa Department of Transportation for a Revitalize Iowa's Sound Economy (RISE) Grant in the amount of $224,449.00 with a 50 percent city matching contribution for the construction of a 903' Olk segment of Geraldine Road near the Waterloo Regional Airport; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director tiSat (IAA- ae-t awls( ) ME CITY COUNCIL OF THE CITY OF WATERLOO, -12611 -010 AI) IOWA, REGULAR SESSION TO BE HELD AT THE art CITY HALL COUNCIL CHAMBERS, 5:30 P.M. -5x83 CI Jl� MONDAY,, NOVEMBER 21, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. CoIIaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/ presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: David Jones, Ward 1 Council Member. 46i)ember 21, 2011 Page 3 Outdoor Service Area Application 9. Jameson's Public House, 310 E. 4th Street PUBLIC HEARINGS 2. Request for Proposals for Consultant Services for the Implementation of the 2010 US 63 Cita Wide Petroleum and Hazardous Material Assessment Grant Motion to move hearing to December 19, 2011; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and bid opening. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 3. Resolution approving Grant Agreements with Iowa Homeland Security and Emergency Management Division for LEIN grants from the FFY2O11 Homeland Security Grant Program in the amount of $270,267.52; and authorize Mayor and Director of Safety Services to execute said ocument. SSuub it%d by Daniel J. Trelka, Director of Safety Services Resolution approving recommendation of award of bid to OSDI- SpaceSaver of Des Moines, Iowa in the amount of $191,465.84 for the Purchase of Collection Storage Furnishings. Submitted by Kent Shankle, Waterloo Center For The Arts Curator Resolution approving agreement with Iowa Department of Transportation for a Revitalize Iowa's Sound Economy (RISE) Grant for the construction of a 903' segment of Geraldine Road near the Waterloo Regional Airport; Ind authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 6. Resolution approving the Bonds and Certificate of Insurance with McClain and Company, Inc. of Waterloo, Iowa in the amount of $63,250.50 in conjunction with Demolition and Site Clearance Services (No Regulated Asbestos -Containing Materials) Group 2 for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Submitted by Aric Schroeder, City Planner November 21, 2011 Page 5 15. Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Logan Avenue Tax Increment District. Submitted by Noel Anderson, Community Planning & Development Director 16. Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund 5 (TIF) in conjunction with MidPort/Airport Tax Increment District. Submitted by Noel Anderson, Community Planning & Development Director 17. Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund jefi (TIF) in conjunction with Cattle Congress Tax Increment District. Submitted by Noel Anderson, Community Planning & Development Director 18. Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund 4et(TIF) in conjunction with Downtown Waterloo Urban Renewal and Redevelopment Tax Increment District. Submitted by Noel Anderson, Community Planning & Development Director 19. Resolution approving request to certify to the County Auditor 4expenditures that qualify for reimbursement in the Tax Increment Fund 14 (TIF) in conjunction with Martin Road Tax Increment District. Submitted by Noel Anderson, Community Planning & Development Director 20. Resolution approving Real Estate Sale Contract with MasterBrand Cabinets, Inc. for the acquisition of 1001 Linden Avenue in the amount of $65,000.00 with up to $10,000.00 in city environmental and closing , / { / 6 ' costs; and authorize Mayor and City Clerk to execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director ORDINANCES 21. Ordinance Change - No Parking Along the North Side of Lime Street from 7:00 a.m. to 3:00 p.m. during School Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by Enacting a New Section 571B, No Parking 7:00 a.m. to 3:00 p.m. during school. " o const • er an • pass -ordiinitnce: or e s o vd-and-thin iuie . and adopt Submitted by Sandie Greco, Traffic Operations Superintendent November 21, 2011 Page 7 PUBLIC INFORMATION 1. Civil Service Commission meeting minutes of May 5, 2011 and October 17, 2011 on file in the City Clerk's office. 2. Community Development Board meeting minutes of October 18, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2010 Street Reconstruction, Contract No. 772 Pay estimate No. 30 to Aspro in the total amount due of $67,833.42 2. F.Y. 2010 Street Reconstruction, Contract No. 772 Pay estimate No. 30 to Aspro in the total amount due of $70, 559.16 3. F.Y. 2011 Street Reconstruction, Contract No. 798 Pay estimate No. 13 to Aspro in the total amount due of $3,298.66 4. F.Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 5 to AECOM in the total amount due of $11,906.09 5. F.Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 12 to Peterson Contractors Inc. in the total amount due of $60,329.75 6. Virden Creek from Highwau 63 to E. 4th Street/ Gates Park, Contract No. 813 Payment to AECOM in the total amount due of $13,721.07 7. Installation of New Grade Crossing at Dearborn Street Pay Chicago Central & Pacific in the total amount due of $11,396.03. 8. F.Y. 2012 SECOR Railroad Spur, Contract No. 794 Payment to Vieth Construction Inc. in the total amount due of $169,085.04 9. U.S. Hwy 63 West Shaulis Road Extension, Contract No. 784 Final Design Phase NHSX-63-6(69)-3H-07 Payment to AECOM in the total amount due of $3, 788.37 10. Waterloo Stormwater Lift Stations at Blowers Creek and Drq Run Creek Payment to AECOM in the total amount due of $13,410.06 11. Waterloo Stormwater Lift Stations at Westfield Ave, Virden Creek & Vinton Payment to Stanley Consultants Inc. in the total amount due of $11,941.74 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, NOVEMBER 21, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: David Jones, Ward 1 Council Member. November 21, 2011 Page 3 Outdoor Service Area Application 9. Jameson's Public House, 310 E. 4th Street PUBLIC HEARINGS 2. Request for Proposals for Consultant Services for the Implementation of the 2010 US 63 City Wide Petroleum and Hazardous Material Assessment Grant Motion to move hearing to December 19, 2011; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and bid opening. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 3. Resolution approving Grant Agreements with Iowa Homeland Security and Emergency Management Division for LEIN grants from the FFY2O11 Homeland Security Grant Program in the amount of $270,267.52; and authorize Mayor and Director of Safety Services to execute said document. Submitted by Daniell. Trelka, Director of Safety Services 4. Resolution approving recommendation of award of bid to OSDI- SpaceSaver of Des Moines, Iowa in the amount of $191,465.84 for the Purchase of Collection Storage Furnishings. Submitted by Kent Shankle, Waterloo Center For The Arts Curator 5. Resolution approving agreement with Iowa Department of Transportation for a Revitalize Iowa's Sound Economy (RISE) Grant for the construction of a 903' segment of Geraldine Road near the Waterloo Regional Airport; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 6. Resolution approving the Bonds and Certificate of Insurance with McClain and Company, Inc. of Waterloo, Iowa in the amount of $63,250.50 in conjunction with Demolition and Site Clearance Services (No Regulated Asbestos -Containing Materials) Group 2 for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Submitted by Aric Schroeder, City Planner November 21, 2011 Page 5 15. Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Logan Avenue Tax Increment District. Submitted by Noel Anderson, Commun/ty Planning & Development Director 16. Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with MidPort/Airport Tax Increment District. Submitted by Noel Anderson, Community Planning & Development Director 17. Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Cattle Congress Tax Increment District. Submitted by NoelAnderson, Community Planning & Development Director 18. Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Downtown Waterloo Urban Renewal and Redevelopment Tax Increment District. Submitted by Noel Anderson, Community Planning & Development Director 19. Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Martin Road Tax Increment District. Submitted by NoelAnderson, Community Planning & Development Director 20. Resolution approving Real Estate Sale Contract with MasterBrand Cabinets, Inc. for the acquisition of 1001 Linden Avenue in the amount of $65,000.00 with up to $10,000.00 in city environmental and closing costs; and authorize Mayor and City Clerk to execute any necessary documents. Submitted by NoelAnderson, Community Planning & Development Director ORDINANCES 21. Ordinance Change - No Parking Along the North Side of Lime Street from 7:00 a.m. to 3:00 p.m. during School Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by Enacting a New Section 571B, No Parking 7:00 a.m. to 3:00 p.m. during school. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent November2l, 2011 Page 7 PUBLIC INFORMATION 1. Civil Service Commission meeting minutes of May 5, 2011 and October 17, 2011 on file in the City Clerk's office. 2. Community Development Board meeting minutes of October 18, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2010 Street Reconstruction, Contract No. 772 Pay estimate No. 30 to Aspro in the total amount due of $67,833.42 2. F.Y. 2010 Street Reconstruction, Contract No. 772 Pay estimate No. 30 to Aspro in the total amount due of $70,559.16 3. F.Y. 2011 Street Reconstruction, Contract No. 798 Pay estimate No. 13 to Aspro in the total amount due of $3,298.66 4. F. Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 5 to AECOM in the total amount due of $11,906.09 5. F.Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 12 to Peterson Contractors Inc. in the total amount due of $60,329.75 6. Virden Creek from Highway 63 to E. 4th Street/Gates Park, Contract No. 813 Payment to AECOM in the total amount due of $13,721.07 7. Installation of New Grade Crossing at Dearborn Street Pay Chicago Central & Pacific in the total amount due of $11,396.03. 8. F.Y. 2012 SECOR Railroad Spur, Contract No. 794 Payment to Vieth Construction Inc. in the total amount due of $169,085.04 9. U. S. Hwy 63 West Shaulis Road Extension, Contract No. 784 Final Design Phase NHSX-63-6(69)-3H-07 Payment to AECOM in the total amount due of $3,788.37 10. Waterloo Stormwater Lift Stations at Blowers Creek and Drq Run Creek Payment to AECOM in the total amount due of $13,410.06 11. Waterloo Stormwater Lift Stations at Westfield Ave, Virden Creek & Vinton Payment to Stanley Consultants Inc. in the total amount due of $11,941.74 November 14, 2011 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, November 14, 2011. Mayor Ernest G. Clark in the Chair. Roll Call: Getty, Jones, Greenwood, Schmitt, Welper, Hart. Absent: Cole. Moment of Silence. Pledge of Allegiance: Mayor Buck Clark. 137601 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, November 14, 2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. 137602 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, November 7, 2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. CONSENT AGENDA 137603 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-104, dated November 14, 2011, in the amount of $3,502,409.25, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2011-1066. 2. Cancellation of assessment for 1823 City View Street; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation -Submitted by Suzy Schares, City Clerk. Resolution adopted and upon approval by Mayor assigned No. 2011-1067. Request of Mark Minard for a concrete driveway to be located at 706 Cloverdale Avenue, together with recommendation of approval of City Engineer -Submitted by Eric Thorson, P.E., City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2011-1068. b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Michelle Weidner, Chief Financial Officer 16th Annual Governmental GAAP Update Webinar in office November 3, 2011 $180.00 Mike Schipper and 2nd possible instructor Fisher Controls Technician Recertification Marshalltown, Iowa November 9-11, 2011 $303.00 Sergeant Rasmussen Less Lethal Instructor Course Plainfield, Indiana November 27 - December 1, 2011 $2,070.00 Todd Henrich, LS Electrician Mechanical Code Waterloo, Iowa October 4, 2011 $110.00 November 14, 2011 Page 2 5. Motion to receive and file Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment Jane Scott Cable TV Commission December 31, 2013 Re -Appointment Barbara Heinze Cable TV Commission December 31, 2013 New Appointment Class C Beer License Permit Application 6. Aldi, Inc. #33, 1918 Schukei Road (Renewal) (Expires 11/3/12) (Includes Sunday Sales) 7. Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires 11/1/12) (Includes Sunday Sales) Class C Liquor License Permit Application 8. E1 Mecca Shrine Club, 325 E. Park Avenue (New) (Expires 10/28/12) 9. Volk Haus, 324 E. 4th Street (Renewal) (Expires 11/22/12) (Includes Sunday Sales) 10.The Brown Bottle, 209 W. 5th Street (Renewal) (Expires 10/21/12) (Includes Sunday Sales) Class E Liquor License Permit Application 11.Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires 11/1/12) (Includes Sunday Sales) Special Class C Beer/Wine License Permit Application 12.Honey Garden Family Restaurant, 826 La Porte Road (New) (Expires 11/8/12) (Includes Sunday Sales) Class B Wine License Permit Application 13.Aldi, Inc. #33, 1918 Schukei Road (Renewal) (Expires 11/3/12) (Includes Sunday Sales) 14.Independence Ave Food & Liquor, 1761 Independence Avenue (New) (Expires 11/1/12) (Includes Sunday Sales) 15.Bonds Roll call vote -Ayes: Six. Absent: Cole. Motion carried. PUBLIC HEARINGS 137604 - Hart/Greenwood that proof of publication of notice of public hearing on F.Y. 2011 Waterloo Public Works Facility, Contract No. 810, as published in the Waterloo Courier on October 27, 2011, be received and placed on file. Voice vote -Ayes: Six. Absent: Cole. Motion carried. 137605 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Hart/Greenwood that the hearing be closed. Voice vote -Ayes: Six. Absent: Cole. Motion carried. 137606 - Hart/Greenwood that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with F.Y. 2011 Waterloo Public Works Facility, Contract No. 810", be adopted. Roll call. vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2011-1069. 137607 - Hart/Greenwood that "Resolution ordering construction in conjunction with F.Y. 2011 Waterloo Public Works Facility, Contract No. 810", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2011-1070. November 14, 2011 137608 - Hart/Greenwood Page 3 to receive, file and instruct City Clerk to open and read bids and refer to Public Works Director for review: Bidder Bid Security Base Bid Amount Cardinal Construction Waterloo, Iowa 5% $6,623,000.00 Henkel Construction Mason City, Iowa 5% $6,710,000.00 Kraemer Brothers Construction Plain, Wisconsin 5% $6,897,000.00 Larson Construction Independence, Iowa 5% $6,200,000.00 Portzen Construction Dubuque, Iowa 5% $6,760,000.00 Rochen Construction Urbandale, Iowa 5% $6,840,000.00 Samuels Group Wausau, Wisconsin 5% $6,815,000.00 Tricon Construction Dubuque, Iowa 5% $6,818,000.00 Voice vote -Ayes: Six. Absent: Cole. Motion carried. RESOLUTIONS 137609 - Schmitt/Welper that "Resolution approving recommendation of award of contract in the amount of $149,700.00 to Peterson Contractors Inc. of Reinbeck, Iowa in conjunction with Demolition and Site Clearance Services (No Regulated Asbestos -Containing Materials) for the Former Grand Hotel located at 300 W. Mullan Avenue -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2011-1071. 137610 - Schmitt/Welper that "Resolution approving recommendation of award of contract in the amount of $63,250.50 to McClain and Company, Inc. of Waterloo, Iowa in conjunction with Demolition and Site Clearance Services (No Regulated Asbestos -Containing Materials) Group 2 for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2011-1072. 137611 - Schmitt/Welper that "Resolution approving request by Howard L. Allen Investments, Inc. for a Minor Site Plan Amendment to the "S-1" Shopping Center Commercial District and an alteration of the parking requirements for the property generally described as being east of 2825 Crossroads Boulevard, to allow for the development of a retail strip center with a 71 stall parking lot, approximately 13 stalls less than the approximate 84 stall required -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2011-1073. 137612 - Greenwood/Schmitt that "Resolution approving a lease agreement with Robert Klingenberg to lease approximately 1,100 square feet of city owned office space located at 1100 Sycamore Street for $1.00 per year; and authorize Mayor and City Clerk to execute said document -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Mr. Schmitt expressed concern with leasing office space for one dollar per year due to competing with the private sector. Noel Anderson, Community Planning and Development Director, reported that the building is in need of some maintenance and leasing the property will save the City in utilities. The maintenance will not be at the City's expense. November 14, 2011 Page 4 Mr. Welper clarified that the lease states that the City will not pay for any maintenance. Resolution adopted and upon approval by Mayor assigned No. 2011-1074. 137613 - Greenwood/Schmitt 137614 that "Resolution approving transfer of the remaining balance of $5,000.00 of the hotel/motel discretionary grant previously awarded August 2, 2010 to Main Street for marketing the Public Market to Leisure Services -Submitted by Michelle Weidner, Chief Financial Officer", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2011-1075. Greenwood/Schmitt that "Resolution authorizing the submission of a Community Attraction and Tourism Program Marketing grant application in the amount of $15,000.00 to the Iowa Department of Economic Development Vision Iowa/CAT program -Submitted by Cammie Scully, Cultural & Arts Commission Director", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2011-1076. ORDINANCES 137615 - Welper/Hart that "an Ordinance amending the 2008 Traffic Code by enacting a new Section 540A, Activated Hybrid Beacons in conjunction with Traffic Ordinance Change - Adding Activated Hybrid Beacons Section", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Six. Absent: Cole. Motion carried. Sandie Greco, Traffic Superintendent, explained that the hybrid beacon is only activated by an emergency vehicle or by a pedestrian push button. 137616 - Welper/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Absent: Cole. Motion carried. 137617 - Welper/Hart that "an Ordinance amending the 2008 Traffic Code by enacting a new Section 540A, Activated Hybrid Beacons in conjunction with Traffic Ordinance Change - Adding Activated Hybrid Beacons Section", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Six. Absent: Cole. Ordinance adopted and upon approval by Mayor assigned No. 5083. OTHER COUNCIL BUSINESS 137618 - Getty/Schmitt that Change Order No. 1 for a net increase of $67,668.84 for work performed by Americlean of Waterloo, Iowa in conjunction with Five Sullivan Brothers Convention Center Duct and Coil Cleaning -Submitted by Craig Clark, Building Official/Maintenance. Administrator, be received, placed on file and approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. Mr. Schmitt clarified that this is the end of this project. Forest Dillavou, 1725 Huntington Road, expressed concern with the amount of change ,orders. Craig Clark, Building Official, reported that this is a second phase of the project and was not planned in the beginning. 137619 - Schmitt/Hart to instruct Leisure Services Director to prepare plans, specifications, form of contract, etc. in conjunction with 2011 Riverview Recreation Area Passive Unit Enhancement Phase II, be approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. November 14, 2011 137620 - Schmitt/Hart Page 5 that plans, specifications, form of contract, etc. in conjunction with 2011 Riverview Recreation Area Passive Unit Enhancement Phase II, be received and placed on file. Voice vote -Ayes: Six. Absent: Cole. Motion carried. 137621 - Schmitt/Hart that "Resolution contract, etc. in Enhancement Phase Resolution adopted 137622 - Schmitt/Hart preliminarily approving plans, specifications, form of conjunction with 2011 Riverview Recreation Area Passive Unit II", be adopted. Roll call vote -Ayes: Six. Absent: Cole. and upon approval by Mayor assigned No. 2011-1077. that "Resolution setting date of hearing and bid opening as December 5, 2011 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with 2011 Riverview Recreation Area Passive Unit Enhancement Phase II", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2011-1078. ORAL PRESENTATIONS None 137623 - Hart/Schmitt that the council adjourn to Executive Session at 5:55 p.m. Roll call vote -Ayes: Six. Absent: Cole. Motion carried. City Attorney Jim Walsh stated that discussion of Iowa Code 21.5G, to avoid disclosure of specific law enforcement matters, which if disclosed would enable law violators to avoid detection is an approved topic of Executive Session. EXECUTIVE SESSION 137624 - Hart/Schmitt that the council adjourn Executive Session at 6:18 p.m. Voice vote -Ayes: Six. Absent: Cole. Motion carried. ADJOURNMENT 137625 - Hart/Schmitt that the Council Motion carried, adjourn at 6:19 p.m. Voice vote -Ayes: Six. Absent: Cole. Suzy Schares City Clerk Ci'C; ']f We'tQT1G': Fflcsnc1hI 11/21/fl TIN'_ 15:55:30 F I N A N C .: A L MANAGEMENT OPEN INVOICE dEFCR v_sNao9„ 5 0 T`] SYSTEMS UNLIMITED -0034035 -IN L ._Nl] .rCI.r' 90 FLO0S LNG- Lii4'Itic.R 9 In"o..:_ 411 27 4500 2177 FAt>E 94 A9064.2 `,2 _,y01 11 11/21/2011 11/21/2011 705 00 AN:TZUNIT TOTAL ANT ._.9/ ..� 9.., :':1�. 00 :0S.00 1. 0000 ANT: 70E. 00 Icy c : O3, ER P 0. r C011fRA ,n',c_cs _:- TCIT..L I n CONNECTION 1120000223c TOGETHER WE _! PARTNERSHIP 5 �. 'CT D TION .. - t=.� '21!201" 111 21/2011 ET�- r ti '1 ANTITTOTAL AW Yo' .: i,-. FEE 2._'_5 RE.G, TEES: ENTE4cVIC Ji'f 1NTERV iSS/iNTER^or. SCHL. 1_1/2:1/2011 AMT/UNIT TOTAL AMT 1375.00 1_375.00 ECT: 1 0000 0.02c_;223S 1.Ar _t _.:.4. ANNUAL. INAR 9./2n 1 ... �,. -.,.. _' :t2 •/2311 11/ 21/2011 60. 30 =4:N1 �.1;. 1ChIi TOTAL.0 ... _ti-_:cS� __... - ELDO POT: 1. 0000 AMT:. 60. 00 __.C,0 I cel va `50.0c :1300 Ar;T. 07 ._. IN00I35 S 750.00 ORDER TOTAL 110013E ITS :TAA f 'q C 11. FE I Friday's AP64o Report Total '+ Adj for data entry errors, canceled/added PVs, Etc : + BAKER & TAYLOR INVOICE - PLUMB SUPPLY PV + MANATT'S PV E2 SC,UTH 2113 OL.: 1✓_2112011.-_.. _ 23.:65 70 AMT 109K GRE€9 0 _...._.4.12 2170 NOVEMBER 21, 2011 IJ )Monday's AP640 Report Total 1,366,691.20 20.14 (486.00) 240.55 $ 1 WORK COMP CLAIMS GROSS PAYROLL HOUSING AUTHORITY HOUSING AUTHORITY 1,366,465.591 3,953.26 1,430,364.09 739.07 341 ,272.95 Bill Payment Total $ 3,142,795.20 G L (,:% _. Z /67 -x?/ -,a'/ CITY OF WATERLOO Council Communication City Council Meeting: November 21, 2011 Prepared: November 15, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 2 C;-tirtul (» ( ' fu&A ?-61( - (Ug SUBJECT: Resolution to cancel assessment for Parcel No. 8913-30-382-003 Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Resolution approving cancellation of assessment for Parcel No. 8913-30-382-003 in the amount of $117.50; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Summary Statement: Expenditure Required: Background Information: The Black Hawk County Treasurer's office has contacted the city requesting that a weed assessment placed on this particular parcel over 10 years ago be removed to clean up the tax sale lien against this property to clear up the tax sale. BLACK HAWK COUNTY TREASURE. Rita M Schmidt 316E 5th St Waterloo, IA 50703 319-833-3013 November 10, 2011 City of Waterloo ATTN: Suzy Shares or Maria RE: 8912-30-382-003 Dear Maria, There is a weed assessment on parcel 8913-30-382-003 under the name of Chicago Central and Pacific. This assessment is from September, 2001 in the amount of $117.50. This is tax exempt property. Since the assessment is over ten years old and it appears this will never be paid, we would like to clean up the tax sale lien against this property which is for the only the weed assessment. If the City cancels this assessment, it would clear up the tax sale. If you have any question, please let me know. My phone number is 319-833- 3184. Thank you, Sincerely, Lois Matt Property tax supervisor Black Hawk County Detailed Parcel Report Page 1 of 1 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8912-30-382-003 CHICAGO CENTRAL AND PACIFIC RR ILLINOIS CENTRAL RAILROAD 1 ADMINISTRATION RD#1FL ATTN: CN BUSINESS DEV & REAL EST CONCORD, ON 00000-0000 CAN L4K1B9 PDF No. Map Area Contract Buyer 13 E WATERLOO -C 11,520 Property Address Current Recorded Transfer 00000 00000-0000 Date Drawn Date Filed Recorded Document Type 12/21/1985 12/26/1985 LD 548925 D ASSESSED VALUES/CREDITS Year Class 2011 E 100% Value Land Dwelling Building M/E Total Acres 11,520 0 0 0 11,520 0 Taxable Value Land Dwelling Building M/E Total 11,520 0 0 0 11,520 Year Class 2010 E 100% Value Land Dwelling Building M/E Corp Acres 12,560 0 0 0 12,560 0 Taxable Value Land Dwelling Building M/E Total 12,560 0 0 0 12,560 Year Class 2009 E 100% Value Land Dwelling Building TM/E Total ,Acres Corp 12,560 0 0 10 12,560 0 Taxable Value Land Dwelling Building M/E Total 12,560 0 0 0 12,560 TAX INFORMATION ASSESSMENT YEAR 2010 PAYABLE 2011/2012 Tax District 940001 - WATERLOO Rear Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 42.69322 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 41817.6 0.96 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Family Farm Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL COTTONS ADDITION LOT 1 BLK 3 LOT 2 BLK 3 LAND http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230382003 11/16/2011 Front Rear Side 1 Side 2 Lot Area Acres IABasis Cres x Rate 41817.6 0.96 Totals: 41817.6 0.96 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230382003 11/16/2011 CITY OF WA 1 FRLOO Council Communication City Council Meeting: November 21, 2011 Prepared: November 15, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY DARLENE SBIRAL FOR A CONCRE I h DRIVEWAY TO BE LOCALE]] AT 132 HANNA BOULEVARD Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from DARLENE SBIRAL for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 132 HANNA BOULEVARD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: CLYDE MILLER HEIGHTS IN CASTLE HILL LOT 7 BLK 2 WAIVER Date: // / // Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: hereby request a waiver to the driveway and sidewalk specifications for the construction of a CCS/`driveway or sidewalk located at (concrete or asphalt) (Address) This waiver is needed because of: _:7' -:7z../' - special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. X elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, 06t e -h L c(-.) r a L Printed Name of Property Owner Signature of Property Owner CITY OF WATERLOO Council Communication City Council Meeting: November 21 2011 Prepared: November 15, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY DARLENE SBIRAL FOR A CONCRE It DRIVEWAY TO BE LOCATED AT 132 HANNA BOULEVARD Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from DARLENE SBIRAL for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 132 HANNA BOULEVARD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: CLYDE MILLER HEIGHTS IN CASTLE HILL LOT 7 BLK 2 Mayor BUCK CLARK CI"T"Y OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 ® (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WA I'ERLOO Council Communication City Council Meeting: Novembe Prepared: November 7, 2011 Dept. Head Signature: --- COUNCIL # of Attachments: MEMBERS ................. SUBJECT: Request for Proposals for Consultant Services for the Implementation of the 2010 US 63 City Wide Petroleum and Hazardous Material Assessment Grant (10196(( DAVID JONES Ward 1 CAROLYN COLE Ward 2 Submitted by: Noel Anderson -Community, Planning and Development Director Recommended City Council Action: We recommend that the City Council authorize staff to prepare plans and specs necessary for the seeking of Proposals for Consultant Services for the Implementation of the 2010 US 63 City Wide Petroleum and Hazardous Material Assessment Grant. HAROLD GETTY Summary Statement: In September 2011 the City of Waterloo was awarded two (2) EPA Brownfield Ward Assessment Grants. One grant in the amount of $200,000 is for hazardous material contamination, and the second, in the amount of $200,000 is for petroleum contamination. QUENTIN HART The goals of the Assessment Grants are to inventory brownfield sites, conduct environmental assessments Ward 4 on priority sites, create remediation and redevelopment plans for selected sites, and utilize community RON involvement and input throughout the process. WELPER While the scope of the project is community -wide, the project will likely focus on the US 63 Corridor and itiands the neighborhoods located in the east -side of the City of Waterloo. The ESA's will investigate properties BOB potentially impacted by hazardous substances and petroleum products to determine adverse impacts and GREENWOOLPotential risks to human health and/or the environment. If contaminants are present, the city will work At -Large with EPA, and the Iowa Department of Natural Resources to address the issues through programs such as the Iowa Land Recycling program. The City of Waterloo will use its experience in brownfield reclamation S'PEVE to attract developers to the respective projects. This includes creating redevelopment plans for the vacant SCHMITT Large school sites, former Schultz Manufacturing site and buildings, auto service stations, and other vacant and/or underutilized warehouse sites scattered throughout the targeted area. Expenditure Required: N/A Source of Funds: In September 2011 the City of Waterloo was awarded two (2) EPA Brownfield Assessment Grants. One grant in the amount of $200,000 is for hazardous material contamination, and the second, in the amount of $200,000 is for petroleum contamination. Policy Issue: Brownfield Redevelopment Alternative N/A Background Information: CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: November 21, 2011 Prepared: November 15, 2011 Dept. Head Signature: # of Attachments:® SUBJECT: 2011 -SS -00071-S91-18 and 2011 -SS -00071 -Sox -19 Grants Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Approval of 2o11 -SS -00071 -Sol -18 and 2011- SS-00071-Soi-19 LEINgrants and authorization for Mayor Clark and Chief Trelka to sign both agreements. Summary Statement: The Waterloo Police Department, City of Waterloo has been selected as a sub -recipient of federal grant funding under the Homeland Security Grant Program (HSGP) on behalf of LEIN Region 2 Regional Fusion Office. The total funded amount is $270,267.52. Funds will be utilized within the Waterloo Police Department, LEINRegion Il Office. The performance period beginning and ending dates for 2011 HSGP is October 1, 2011 - June 30, 2013. Expenditure Required: Source of Funds Policy Issue Alternative Background Information: 1 //7 Fields of Opportunities STATE OF IOWA TERRY BRANDSTAD GOVERNOR KIM REYNOLDS LT. GOVERNOR November 8, 2011 Brent Cirksena Waterloo Police Department 715 Mulberry Street Waterloo, IA 50703 DEPARTMENT OF PUBLIC DEFENSE IOWA HOMELAND SECURITY AND EMERGENCY MANAGEMENT DIVISION DEREK HILL, ADMINISTRATOR SUBJECT: Grant No. EMW-2011-SS-00071 Sub -Award and Obligation Dear Lt. Cirksena, The Waterloo Police Department has been selected as a sub -recipient of federal grant funding under the Homeland Security Grant Program (HSGP) on behalf of LEIN Region 2 Regional Fusion Office. The total funded amount is detailed below with distributions by program (State Homeland Security Program, Citizen Corps Program or Metropolitan Medical Response System) and investment. The total obligation includes: State Homeland Security Program Intelligence and Information Sharing (EMW-2011-SS-00071-S01: 18) National Infrastructure Protection Program (EMW-2011-SS-00071-S01: 19) $201,790.38 $68,477.14 Totals - $270,267.52 The performance period beginning and ending dates for 2011 HSGP is October 1, 2011— to June 30, 2013. Original Articles of Agreement will be distributed and reviewed as part of the Tuesday, November 8, 2011, Pre -Award Conference at the State Emergency Operations Center, Joint Forces Headquarters — Iowa, 7105 NW 70th Ave., Johnston, IA, 50131, beginning at 9 a.m. Your attendance, or that of an authorized representative, is required. Subject to attendance on Nov. 8, and in accordance with 2 Code of Federal Regulations (CFR) 225.B.31, certain pre -award costs are authorized to allow planning for, and management and administration (M&A) of, the GY 2011 sub -grant. These costs are restricted to: (a) payment of recurring wages and benefits of [non -contract] personnel funded under consecutive grant years, under the same Investment and continuing employment under GY 2011, (b) goods and services (such as office lease or rental, utilities, telephone service, etc.) essential to continuity existing projects and programmed into the original GY 2011 investment, 7105 NW 70th AVENUE / CAMP DODGE / BLDG. W-4 / JOHNSTON, IOWA 50131-1824 / 515-725-3231 W W W JOWAHOMELANDSECURITY.ORG (c) pre -approved travel associated specifically with planning, management and administration of GY 2011, which included the Pre -Award Conference on November 8, 2011, and (d) actual GY 2011 Planning and M&A costs incurred during the same period. This includes upload of competed project work plans and budgets into www.iowagrants.gov, the State's automated grants management system by Nov. 8, 2011. Pre -Award costs are approved from the sub -grant performance period beginning date of Oct. 1, 2011 until signing of the sub -grant agreement(s) by all parties is complete. Any other spending under GY 2011 is authorized ONLY upon your receipt of the signed grant agreement(s). No signed agreement will be issued without an approved budget and work plan. The www.iowagrants.gov funding opportunities will open on, or about, Oct. 14 for budget and work plan creation. Please deliver or mail locally signed sub -grant agreements to by Iowa Homeland Security and Management Division (HSEMD), ATTN: Doug Rossell, by Tuesday, December 13, 2011, with other documents furnished electronically through www.iowagrants.gov. Agreements and other required documents, approved work plans and budgets, unique funding codes or charts of accounts, etc., must be received by HSEMD no later than December 31, 2011, or de -obligation of funds is authorized and de - obligated funds are subject to reallocation. The Nov. 8 Pre -Award Conference and compressed time line are intended to expedite approval and execution of local projects as soon as possible. Your cooperation is greatly appreciated. If you have any questions, please do not hesitate to contact me at 515-725-3259 or Doug Rossell, the Homeland Security Grants Program Officer at 515-725-3217 or at doug.rossell@iowa.gov. Sincerely, Lynda J. Wessel Grant Program Manager Iowa Homeland Security and Emergency Management Division (HSEMD) LJW/dhr CITY OF WATERLOO Council Communication City Council Meeting: November 21,72011 Prepared: November 15, 2011 at, Department Head Signature: \ �f Le # of Attachments: 10 SUBJECT: WATERLOO CENTER FOR THE ARTS COLLECTION STORAGE PROJECT Submitted by: Kent Shankle, Curator, Waterloo Center for the Arts Recommended City Council Action: Award Contract for the WATERLOO CENTER FOR THE ARTS COLLECTION STORAGE PROJECT to OSDI-SpaceSaver of Des Moines, Iowa in the amount of One Hundred Ninety -One Thousand, Four Hundred Sixty - Five Dollars and Eighty -Four Cents ($191,465.84). The Project consists of furnishing two of WCA's collection vault spaces with powered mobile high-density storage rack systems for two-dimensional framed art, three- dimensional art and textiles. These furnishings will allow the center to safely house its current collection of art and allow for future expansion. Expenditure Required: $191,465.84 Source of Funds: Project costs are to be funded with Waterloo Center for the Arts City Bond funds specified for this project and Capital Campaign funds held at Community Foundation of Northeast Iowa. Policy Issue: NA Alternative: Other bidders' proposals could alternately be considered, however, based upon the primary criteria presented in the bidding specifications, OSDI's proposal provides the maximum storage capacity within the funds available. Background Information: NA BID PRICES The bidder proposes to meet or exceed the above specifications for the following lump sum price: 00 $/572j6 (total of all line items within bidders proposal) Enter amount clear and legible; attach a separate itemization sheet as needed for options. $ 7,173- ,1 /J3- (OPTIONAL deduct for RFID) PAYMENT Payment shall be made after acceptance, by the Waterloo Center for the Arts and City of Waterloo, of the work performed, and within thirty (30) days of submittal of invoice to the Waterloo Center for the Arts. NOTE: Before final payment is made, bidder shall supply complete source data, including manufacturer's information and it shall be annotated to show specific model, type, and size of each item and include a component part materials list used in the system. WCA recognizes bidder's system may include customized material, or parts, and therefore will consider other payment options subject to WCA's right to reject same. This bidder, having fully read this document, hereby acknowledges that this bid proposal completely reflects the total bid as contained herein. Any bid response exceptions shall be noted in this space by bidder. (if more room needed, a note of a said attachment shall appear here) OSSP4cL S% Namp'pf Compan By: Signature 17 �dvvs7-4.' Print name & Title /4'6/7, e1/ Date ) pg/Wsga-sn, Ca.J' Contact email S/fd aEiry ll% Address City/State/Zip s'/s-?n-- ?b'7 Telephone - d /55--epr ;7/D FAX BID PRICES The bidder proposes to meet or exceed the above specifications for the following lump sum price: $ 184,000.00 (total of all line items within bidders proposal) Enter amount clear and legible; attach a separate itemization sheet as needed for options. $ NA (OPTIONAL deduct for RFID) PAYMENT Payment shall be made after acceptance, by the Waterloo Center for the Arts and City of Waterloo, of the work performed, and within thirty (30) days of submittal of invoice to the Waterloo Center for the Arts. NOTE: Before final payment is made, bidder shall supply complete source data, including manufacturer's information and it shall be annotated to show specific model, type, and size of each item and include a component part materials list used in the system. WCA recognizes bidder's system may include customized material, or parts, and therefore will consider other payment options subject to WCA's right to reject same. This bidder, having fully read this document, hereby acknowledges that this bid proposal completely reflects the total bid as contained herein. Any bid response exceptions shall be noted in this space by bidder. (if more room needed, a note of a said attachment shall appear here) ARTistic Storage Name of Company Susan Winter By: Signature Address 1479 N. Larrabee St. Unit C Chicago, I160610 Susan Winter President 60610 Print name & Title City/State/Zip 8-22-11 312-560-4425 Date Telephone swinter _,artisticstorage.com 312-212-5887 Contact email FAX BID PRICES The bidder proposes to meet or exceed the above specifications for the following lump sum price: $ 221,420 (total of all line items within bidders proposal) Enter amount clear and legible; attach a separate itemization sheet as needed for options. $ 8,500.00 (OPTIONAL deduct for RFID) A's $15,000.00 (OPTIONAL ADD for Aluminum deck flooring) PAYMENT Payment shall be made after acceptance, by the Waterloo Center for the Arts and City of Waterloo, of the work performed, and within thirty (30) days of submittal of invoice to the Waterloo Center for the Arts. NOTE: Before final payment is made, bidder shall supply complete source data, including manufacturer's information and it shall be annotated to show specific model, type, and size of each item and include a component part materials list used in the system. WCA recognizes bidder's system may include customized material, or parts, and therefore will consider other payment options subject to WCA's right to reject same. This bidder, having fully read this document, hereby acknowledges that this bid proposal completely reflects the total bid as contained herein. Bidder includes Powder Coat texture medium tread plate at a lower cost but with option to add aluminum as specified. Bidder includes optional upgrade city wide RFID system in attachments. TERMS: Bidder requires 50% deposit with order; 30% upon shipment; 10% upon 1St room installed; final 10% 30 DAYS after 2nd room installed. WCA to provide space for 2 52' storage trailers on site during project (bidders rental costs 60 days included with said rental costs billed to WCA required beyond that). dricC /67 Name of Compy wek,� ENC_ 3804 Douglas Avenue By: Signature Address Rick Schumacker Storage Solutions Specialist Des Moines, IA 50310-3651 Print name & Title August 22, 2011 City/State/Zip x'77-600 515-72-3-9591 or 800-723-9801 Date Telephone Rick@OGPiowa.com 888-398-3994 Contact email FAX City of Waterloo Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 Subject: Bid Proposal For WCA Art Collection Storage August 19, 2011 We thank you for the opportunity to submit our proposal. Our proposal is based upon our, on site detailed examination of the application and space allocation for storage. We are providing a mobile mechanical assist base bid with optional upgrade choices for your consideration. All pricing includes complete delivery and installation. BASE BID Our base bid for $139,246.00 meets and exceeds specifications of the bid request and includes the following with optional considerations as noted: Room la & 113 Base Bid Base bid per drawings (top view, elevation view, 3 dimensional view) attached: The base bid includes: All rails, ramp and decking for the entire room made of museum grade non off gassing Medex materials. Carriages, shelving and art supports as noted on drawing marked "BASE BID". The base bid provides for: *520 to 1,040, 2D art pieces 16" x 20" x 2" or less 524, 2D art pieces 24" x 36" x 2" or less 533, 2D art pieces 30" x 40" x 2" or less 326, 2D art pieces 36" x 48" x 2" or less * This capacity is based on the flexibility to use the equipment as either single sided or double sided equipment (for smaller sizes increasing the storage capacity). Each piece of art has its own vertical art supports. Storage system design provides rigid support for each piece of art and permits adjustability of shelves vertically without the use of tools. Horizontal spacing can be easily adjusted for future requirements. In addition all shelving can be easily converted for 3D art storage in the future, without the need for parts. Wall Hunq Framed Art, Room la & lb: Per the requested specifications and attached drawings we are providing Spacesaver wall mounted art rack that totals 83' wide x 8' high to meet the bid specification requirements. The Spacesaver wall mounted art rack is constructed of expanded metal (featuring thickest gage screen for maximum durability and Specialists In Storage and Retrieval 1615 Second Avenue E -Mail: info@OSDI.COM Phone: (515) 244-1911 Des Moines, Iowa 50314-3602 Fax: (515) 244-2107 diamond mesh which is flattened and de burred. Included are 200 art hooks with 185 Ib capacity. Installation: OSDI-Spacesaver only installs equipment with factory certified installers to comply with manufacturer's warranty. Base bid includes 1 preventative maintenance service (inspection, adjustment, lubrication) to the equipment every 12 months for a 5 year period. Room la & Ib BASE BID OPTIONS: The following options are available for addition to the base bid as noted. See drawings marked "Room la & 1b Base Bid Options". Option #1: Addition of one carriage, shelving, art supports as noted on the "Base Bid" drawing as "optional". Cost for this additional option would be $11,093.00 to be added to "Base Bid Price". This provides for an additional 436 to 872 pieces of art 24"x36". Option #2: Deduct cost for Medex decking, and using a standard decking that can be coated by the user to eliminate off gassing. Deduction amount = (- $2,334.00) to be deducted from "Base Bid Price". Option #3: Upgrade base bid and option #1 to Electronic Operation of the mobile system. (See drawings (top view, elevation view, 3 dimensional view noted "Powered") attached, with electronic controls and photo sweep safety system. Cost = $6,611.00 to be added to the "Base Bid Price plus Option #1". Bid includes 1 preventative maintenance service (inspection, adjustment, lubrication) to the equipment every 6 months for a 5 year period. Storage Room 2: Base bid per drawings (top view, elevation view, 3 dimensional view) attached: The base bid includes: All rails and decking for the entire room. Carriage, textile rack, as noted on drawing marked "Base Bid". The base bid provides for: 325 Linear feet of Textile storage per attached drawings. Textile storage, see technical drawing. The proposed textile storage is very heavy duty equipment and can be used as a either a single depth or double depth roll storage. The components are easily moved horizontally or vertically without the use of tools. Future components can be acquired to increase capacity to 650 by using double depth per the drawing attached. Storage Room 2 BASE BID OPTIONS: Option #1: Addition of four (4) mechanical assist carriages, shelving, art supports as noted on the "Option" drawing. Cost for this additional option would be $32,966.00 to be added to 'Base Bid Price". This will provide growth for 2D and 3D art storage. Depending upon the specific size of art to be stored the quantity of art to be stored would vary from 1,452 pieces 16"x20"x2" or less, to a lesser amount of larger art pieces. In addition there will be growth for 3D art and depending upon size we conservatively state you will have 204 sq. ft of shelf space for large 3D art that is 65" high. With the addition of 2 more levels of shelves in the future this could be increased to 612 sq. ft. of shelf space for 3D art that is 20" high. Option #2: Deduct cost for Medex decking, and using a standard decking that can be coated by the user to eliminate off gassing. Deduction amount = (- $2,007.00) to be deducted from "Base Bid Price". Option #3: Upgrade base bid and option #1 to Electronic Operation of the mobile system. (See drawings (top view, elevation view, 3 dimensional view noted "Powered") attached, with electronic controls and photo sweep safety system. Cost = $3,061.00 to be added to the "Base Bid Price plus Option #1". Bid includes 1 preventative maintenance service (inspection, adjustment, lubrication) to the equipment every 6 months for a 5 year period. NPORTANT NOTE: Based on the potential of loading carriages to the maximum, Storage room 1a & 1 b could weigh a total of 203,000 lbs, or 29,000 lbs per carriage. Storage room 2 could weigh a total of 147,200 lbs or an average of 29,440 lbs per carriage. We strongly recommend that consideration be given to making both of the mobile systems powered in order to provide users with ease of carriage movement and to control the movement of all the collections, which will protect the integrity of the collection. 1111 W The Powered systems have aisle safety features by use of a infrared photo safety system. In addition the system can be secured for controlled access. There are optional functions that can be added at any time such as priority aisle, fire park, system auto cycle, system ventilation park and system closed park. The system is equipped with "soft start / soft stop" electronic motor control, to provide smooth movement of the carriages. A rechargeable battery pack is provided in the event of a power outage so that the system can still be utilized during a building power outage. RFID / Bar Code System: Our base bid includes and meets / exceeds specifications of the bid request and includes the following with optional considerations as noted: 1. Asset Management Solutions software (windows version). 2. RFID / Bar Code Scanner 3. 4,000 RFID / bar code passive labels Optional: We are providing a bar code solution, that will accomplish the primary objective of managing the collection as follows: Cost deduction of $ 4,485.00 which eliminates use of RFID but provides the following: 1. Asset Management Solutions software (windows version). 2. Scanner (includes cables, gun / handle, cradle, Wifi and 1-D bar code reader. 3. 4,000 polyester bar code labels. 4. Full day of on site training = $1,600.00. To completely deduct the RFID / Bar Code System included with the Base Bid, you may deduct $9,275.00 ROOM 2 - ADDITIONAL TEXTILE STORAGE Future Textile Component Cost to Increase Capacity to 650 Square Feet - TOTAL ADD-ON COST- $9,635.00 SUMMARY: Upon your approval and award to us for this project, we are prepared to accept full responsibility of all project management responsibilities and to coordinate all activities to your complete satisfaction. Our Team thanks you for the opportunity to provide Waterloo Center for the Arts, a high quality and professional installation. OSDI Brent Neubauer -- Dean Sandstoe -- Mike Marsh -- Danielle Rosauer — Project Team Senior Project Mgr. President Technical Services Mgr Technical Design Spacesaver Quinn Markgraf — Contractor Support Cheryl Stacey -- Region Business Mgr. Mike Lawrence — Field Support Mgr. Project Detail Summary Base Bid $ 139,246.00 Addition for Room 1 Option #1 (additional shelving) 11,093.00 Addition for Room 1 Option #3 (upgrade to electronic operation)....6,611.00 Addition for Room 2 Option #1 (additional shelving) 32,966.00 Addition for Room 2 Option 12/3 (upgrade to electronic operation)....3,061.00 Addition for additional textile storage capacity 9,635.00 Addition for 200 additional "S" hooks 304.00 Deduct for standard art rack option - 2,175.16 Deduct for RFID/Bar Code option - 9,275.00 TOTAL $ 191,465.84 Purchase of Collection Storage Furnishings August 22, 2011 Bid Tab Estimate: $200,000.00 Bid Bond Not Required Bidder Bid Amount ARTistic Storage 1479 N. Larrabee St, Unit C $184,000.00 Chicago, Illinois 60610 Office Planning Group Iowa, Inc. $221,420.00 3804 Douglas Avenue -$8,500.00 Des Moines, Iowa 50310 +$25,000.00 OSDI — Spacesaver $139,246.00 1615 Second Avenue -$9,275.00 Des Moines, Iowa 50314 +$63,670.00 11/10/2011 08:17 FAX 515 244 2107 OSDI DSM BID PROPOSAL CITY OF WATERLOO, IOWA SPECIFICATIONS The bidder guarantees to provide exactly the same item as bidder's proposal specifies upon notification that he/she is the successful bidder by an authorized representative of the Waterloo Center for the Arts or the City of Waterloo. Funds for acquisition may not be known until sometime after bids are evaluated. The bidder agrees to provide, deliver, and install ready for use museum quality high- density storage units with mechanical mobile carriage system to maximize storage capacity for framed art, 3D art, and textiles in two rooms of the Waterloo Center for the Arts. Bid evaluation criteria will include price/value, maximization of storage capacity, provisions to house artifacts as safely as possible, ease of use and adjustability of system and components, and system sustainability a maximum of years into the future. Other selection criteria may develop as WCA evaluates bids. See attachments of room drawings of available space for storage systems and additional items related to these specifications. These drawings are provided as a general guide only and should not be used for production of system bid by bidder. A site visit is available and recommended in order for bidders to gain a fuller understanding of delivery, staging, refuse, storage, obstructions, and other design or installation considerations. Any bidder submitted documentation and brochures shall have information not included in their bid price clearly marked/blacked out. Any information not blacked out shall be deemed as included within bidder's total price. All information a bidder wants to be considered shall be clearly marked with bidder's name and submitted only with, or attached to, their sealed bid. Information submitted, before, after, or outside the confines of the sealed bid documents package may not be considered. System shall contain readily available components from bidder or easily obtainable customized from within their related industries. Bidders shall consider and provide a system design with possible use for over 30 years without replacement of parts or materials. Include manufacturer warranty documents with bid. If service or maintenance contracts are required or recommended beyond the full warranty/service period provided, such costs should be estimated and detailed in bid materials. The specifications here are specific to our museum art storage needs and are required to be a compliant response but shall not prevent receipt of competitive bids offering alternate bids for consideration. You are encouraged to provide a competitive bid to meet our needs. a002 11/10/2011 08:17 FAX 515 244 2107 OSDI DSM Sealed bid proposals must be delivered no later than Monday, August 22 at 12:00 pm to: City Clerk City of Waterloo 715 Mulberry Street Waterloo, IA 50703 THIS IS NOT A POSTMARK DATE. Bids may be sent by mail or hand -delivered, but in order to be considered, bids must be received at the City Clerk's Office on or before the deadline noted above. Bids will be opened are read at Waterloo's regular City Council meeting at 5:30 pm on Monday, August 22. Bids will then be forwarded to the appropriate City Department staff for review. MOBILE COMPACTING SYSTEM Bidder shall determine the configuration of proposed storage system to fit the space(s) and provide floor plans & elevations with their bid response. All materials employed should be chemically inert and system should be designed to accommodate use of a Radio Frequency Identification (RFID) inventory tracking system. Access aisles of at least 60" are required to access system area and an aisle within system movable rows shall be at least 60", as well. Decking should not contain a potentially slippery surface and a material such as 1/8" anodized aluminum tread plate material is recommended. Deck material used shall be not exhibit deflection of more than 1/16" between underlying support structure components and unacceptable deflections shall be corrected by supplier at no additional cost to owner prior to final payment for products and services. Carriages shall be welded type and rated for at least 1,000 lbs per linear foot. Minimum of 2 wheels per rail with at least one wheel a drive wheel and all wheels shall be flanged. The rail system shall be leveled, anchored, and grouted without use of shims. Rails are to be level with and not project above, or below, the deck -walking surface_ Installed system shall not exhibit gaps between rails, within rail housing, and decking. All end panels are to be full height and depth of the shelving ends plus carriage height. Mobile and shelving steel shall be a powder coat paint method. SHELVING Because available space within the WCA facility is critically limited, a prime criteria for evaluating proposals will be capacity: providing for safe housing of WCA's current collections and allowing for maximum collection growth potential into the future. Because the exact nature of WCA's potential future collections cannot fully be anticipated, adjustability and flexibility to convert shelving to house a variety of types of Vi 003 11/10/2011 08:17 FAX 515 244 2107 OSDI DSM objects, both two-dimensional and/or 3-dimensional, are critical. WCA has determined that individual framed painting bins/slots provide the optimal storage method for meeting its needs for framed 2D art. These should be augmented with additional hanging art screen to accommodate oversized works. Open shelving is acceptable for 3D art. Additionally, rolled storage is recommended for housing textiles. Bidder should use the following guidelines when planning storage system layout. Bidder's proposal should include a breakdown of the total storage capacity that their proposed plan provides for housing current and future collections. Currently, WCA's collection of 2D art numbers approximately 2,000 pieces, broken down according to the following sizes: 26% (or 520 pieces) measure 16" x 20" x 2" or less 26% (or 520 pieces) measure 24" x 36" x 2" or less 26% (or 520 pieces) measure 30" x 40" x 2" or less 16% (or 320 pieces) measure 36" x 48" x 2" or less 3% (or 60 pieces) measure more than 48" in height or width and/or more than 2" in depth. Based upon initial exploration, WCA is suggesting that Storage Room 1 be specified for house the bulk of its 2D art collection. Storage Room 2 should be outfitted to accommodate textiles as specified below, with the remainder of the space divided approximately equally between 2D slotted/bin storage and 3D open shelving storage. Bidder to provide and install ready for use a storage shelving system as follows: Adjustable steel shelving in vertical increments of 2" or less. Bins for framed paintings adjustable in horizontal increments of 2" on center with at least 1 7/8" clear internal space. All materials including shelving and bin/slot dividers shall be sturdy chemically inert non -emissive materials. System bin/slot dividers shall have supportive contact with its upper and lower bin shelf. Steel shelving to be easily adjustable without use of special tools. Provide capacity of 1,000 lbs per shelf level including up to 48" x 48" shelf section areas. Vertical adjustment of shelving bin height shall not require modification or replacement of bin dividers. Framed art shelving shall be easily modified and useable for 3D art storage when/where bin dividers are removed. Bidders shall provide approximatley 60' of rolled Textile Storage shelving in Storage Room 2; 5 levels high including supports and rods for approximately 280-300 linear (gross) feet of rolled textiles. Bidder to include details of their Textile Storage offer. U004 11/10/2011 08:17 FAX 515 244 2107 OSDI DSM WALT. IIUNG FRAMED ART A wall mounted hanging system, should be specified in one or both available storage spaces. Wall hanging units shall utilize expanded diamond mesh metal and a minimum 125 Ib. capacity "S" hooks designed for museum hanging framed painting use. Aluminum, or a pre -galvanized steel, expanded metal designed to hold large heavy paintings is required. Provide specifications as to design, structure, size(s), and weight capacity. Include 200 "S" hooks. RADIO FREQUENCY IDENTIFICATION (RFID) PRICE as an option to deduct: WCA requests that bidder include an RFID Asset/Inventory tracking system within their proposal. Proposal shall include one Portable RFID Scanner that will read both RFID labels and standard 3 of 9 bar code labels. Supplier shall include 4,000 combination RFID/barcode labels within their proposal. Bidder shall attach specifications and available documentation for their proposed RFID system. The proposed, server installed, software and portable RFID/Barcode reader data collector system shall be capable of providing a minimum of: Inventory, movement history, Missing assets, photo of asset, import/export, plus Geiger Counter type audible locate item feature, and report capabilities. The system, at minimum, must utilize Gen 2 passive RFID technology for identification and tracking. Bidder's RFID system shall be a current version of their offerings and include installation plus a minimum of one -day training and year support for both software and hardware. Itemize current costs for ongoing annual maintenance support offered for owner's budgeting requirement. OTHER The Waterloo Center for the Arts warrants that the installation site will be cleared and prepared to accept the installation to be scheduled in up to 3 (three) phases. The first phase will be one room emptied, followed by bidder installation, and then WCA will populate the system. Approximately 2 to 4 weeks later, the second install phase will be done by bidder in the second room. The Waterloo Center for the Arts is eqnipped with loading dock facilities and with a small freight elevator that require WCA approved schedule to use. The freight elevator does not accommodate all industry size pallets. Bidder shall determine how product will be moved to lower level for installation and is responsible for all costs to do so. The loading dock receiving area is small requiring bidder to receive shipment(s) and immediately move same to the designated available collection storage room(s). Receipt, storage, and staging of bidder shipment prior to, or during, installation shall be within the collection storage room(s) or other space provided at time of delivery depending on space available within WCA facility. SHIPMENTS WILL NOT BE RECEIVED BY WCA 005 11/10/2011 08:17 FAX 515 244 2107 OSDI DSM 006 WITHOUT PRIOR CONFIRMATION THAT SPACE WITHIN WCA IS AVAILABLE FOR RECEIPT OF SHIPMENT(S). A maximum of two product staging containers, or trailers, may be parked near the loading dock upon agreement with WCA as to exact location and project days required. Bidder is responsible for removal of waste -by-products. Any pertinent MSDS data information shall be provided to WCA within 10 days after acceptance of order. All services shall be during normal business hours; shift timing is negotiable and subject to WCA approval. Successful bidder shall present an estimated time and project detail plan, including project team contact information, to WCA within 10 days of award. All work and products shall have a minimum one year labor warranty. The bidder shall ensure all persons working on this project carry themselves in a professional manner while on WCA property. Use of local labor is encouraged, may be considered, but not required. Bidder shall maintain dust control and prevent dust from this project from entering building corridors or HVAC system. Bidders may not be provided storage space for material or equipment except within room space cleared for installation work. Solvent, paint, equipment, or supplies that are contaminated with flammable materials shall not be stored or disposed of on the work site. Bidder shall remove all debris and trash from the building and then be cathed away by bidder. Bidder shall independently verify all measurements and conditions described herein. Prior to performing any work the bidder should make note of any existing conditions that may be construed as incidental damage and report it to WCA in writing. Incidental damages caused by the bidder, or representatives thereof, shall be repaired or replaced at bidder's expense of same or similar property and pre -approved by WCA. Bids must include all product, installation, freight and travel costs. Further, the bid proposal must clearly identify anything material to the performance of the bidder that is not included in their bid price total(s). The Waterloo Center for the Arts/City of Waterloo is a tax-exempt municipal government entity and as such taxes should not be included in bids. WCA CONTACT Project Manager, Kent Shankle, Curator Phone 319-291-4490 ext 3448 or 319-464-8811 Email kent.shankle@waterloo-ia.org Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON W ELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: November 21, 201-r-- Prepared: 0f r -- Prepared: November 16, 2011 Dept. Head Signature: # of Attachments: 2 1 Cjiunc,i u124(20(1 1?)t-5-tiAatk- No .•9011 -lazy SUBJECT: Request to enter into and approve an agreement between the City and the Iowa Department of Transportation for a Revitalize Iowa's Sound Economy (RISE) Grant for the construction of a 903' segment of Geraldine Road near the Waterloo Regional Airport. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to enter into a RISE agreement with the Iowa Department of Transportation to construct a 903' segment of Geraldine Road near the Waterloo Regional Airport. As you may recall, the City received RISE funding in 2009 to construct the first 660' of Geraldine Road south from West Airline Highway to serve the recently constructed La Forge Industries site at 2950 Geraldine Road. Currently, the City has at least 3 prospects looking at this particular area to construct new light industrial developments, and the extension of Geraldine Road would allow for the opportunity to open up additional lots for the future development. On November 8, 2011, the Iowa Department of Transportation Commission gave approval to grant the City a $448,898 grant for the construction of the new roadway, with the City of Waterloo being responsible for 50% of the costs. Therefore, we would ask that the City Council approve the said agreement and authorize the Mayor and City Clerk to execute said document. If you have any questions relating to this matter, please contact our office at the phone number listed above. Expenditure Required: $224,449 Source of Funds: Local Option Policy Issue: Transportation and Economic Development CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Alternative: Background Information: The City has long had a good partnership with the Iowa Department of Transportation in successfully applying for and receiving RISE grants to construct new roadways to accommodate expanding or new businesses, such as developments that have occurred in the Greenbelt Centre area, or the extension of MidPort Boulevard for ConAgra's most recent expansion. Approval of this grant will allow for potential new development with added tax base. NA:ta Cc: Noel Anderson, Community Planning and Development Director Eric Thorson, City Engineer Jeff Bales, Associate Engineer Michelle Weidner, Finance --file— Iowa Department of Transportation Agreement for a Revitalize Iowa's Sound Economy Program (RISE) Project RECIPIENT: Waterloo PROJECT NO: RM -8155(727)--9D-07 IOWA DOT AGREEMENT NO.: 2012-R-011 This is an agreement between Waterloo (hereinafter referred to as Recipient) and the Iowa Department of Transportation (hereinafter referred to as the DOT). The Recipient submitted an application to the DOT for funding through the Revitalize Iowa's Sound Economy (RISE) fund under Iowa Code Chapter 315 (2003), and the application was approved by Transportation Commission Order No. PPM -2012-27 on November 8, 2011. Pursuant to the terms of this agreement, and applicable statutes and administrative rules the DOT agrees to provide funding to the Recipient for the authorized and approved costs for eligible items associated with the development of the construction of an approximately 903 -foot extension of Geraldine Road located on the northwest side of town. In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree as follows: 1. The Recipient shall be the lead organization for carrying out the provisions of this agreement. 2. All notices required under this agreement shall be made in writing to the DOT's and/or the Recipient's contact person. The DOT's contact person shall be Rebecca Law, Office of Systems Planning, 800 Lincoln Way, Ames, Iowa 50010, 515-239-1738, email Rebecca.Law@dot.iowa.gov. The Recipient's contact person shall be Noel Anderson, Community Planning & Development Director, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4366, noel.anderson@waterloo-ia.org. 3. The Recipient shall be responsible for the development and completion of the following described project: the construction of an approximately 903 -foot extension of Geraldine Road located on the northwest side of town. See Exhibit A. 4. Eligible project costs for the project described in Section 3 of this agreement, listed above, which are incurred after the effective date of this agreement shall be paid as follows: City RISE Funds (Grant): $224,449 City Local Contribution: $224,449 Project Total: $448,898 5. The local contribution stated above may include cash or non-cash contributions to the project. The Recipient shall certify to the DOT the value of any non-cash contribution to the project prior to it being incurred. For right of way contributions, the recipient shall submit an appraisal from a qualified independent appraiser. The DOT reserves the right to review the Recipient's certificate of value and has sole authority to determine the value of the Recipient's non-cash contribution for the purposes of this agreement. If, as a result of the DOT's determination, the Recipient's total cash and non-cash contribution is below that stated in the terms of this agreement, the Recipient shall increase its cash contribution in order to complete the Recipient's local contribution, or the grant and/or loan amount associated with this project shall be reduced accordingly. 6. The portion of total project costs paid by grant shall not exceed the amount stated above $224,449 or 50 percent of the total cost of the eligible items, whichever is the smaller amount. Any cost overruns shall be paid solely by the applicant. 7. Project activities or costs eligible for funding include only those items set out in Exhibit B which is attached hereto and by this reference incorporated into this agreement, and which are necessary to complete the project as described in Section 3. 8. Activities or costs ineligible for funding include but are not limited to those items set out in Exhibit C which is attached hereto and by this reference incorporated into this agreement. 9. Notwithstanding any other provisions of this contract, if funds anticipated for the continued fulfillment of this contract are at any time not forthcoming or insufficient, either through the failure of the State of Iowa to appropriate funds or discontinuance or material alteration of the program for which funds were provided, the DOT shall have the right to terminate this contract without penalty by giving not less than ninety (90) days written notice. 10. The DOT reserves the right to delay reimbursement of funds to the Recipient if necessary to maintain a positive cash flow. If such a delay is necessary and lasts more than five working days, the DOT shall so notify the Recipient in writing and shall give the Recipient an estimate of when reimbursement might be expected. The DOT shall establish a system to equitably make reimbursements to all Recipients so affected. 11. The attached project implementation schedule, Exhibit D, shall be used unless the Recipient submits to the DOT, no later than 30 days subsequent to the Recipient's signature date on this agreement, a revised implementation schedule. 12. The Recipient must have let the contract or construction started within two years of the date this project is approved by DOT. If the Recipient does not do this, they will be in default for which the DOT can revoke funding commitments. This agreement may be extended for periods up to six months upon receipt of a written request from the Recipient at least sixty (60) days prior to the deadline. 13. If any part of this agreement is found to be void and unenforceable, the remaining provisions of this agreement shall remain in effect. 14. It is the intent of both parties that no third party beneficiaries be created by this agreement. 15. This agreement shall be executed and delivered in two or more copies, each of which so executed and delivered shall be deemed to be an original and shall constitute but one and the same instrument. 16. This agreement is not assignable without the prior written consent of the DOT. 17. If the project described in Section 3 of this agreement crosses a DOT primary road, then: A. The Recipient shall convey title to the State of Iowa, by quit claim deed, to any right of way necessary for the primary road crossing, all at no cost to the DOT. However, the DOT shall prepare detailed legal descriptions and plats. The general configuration of the right of way to be conveyed shall be agreed to by the Recipient and the DOT prior to the survey. B. The Recipient shall submit six copies of plans for all primary road system crossings to the DOT contact person for review and approval by the District Offices for necessary permits, Offices of Road Design and Maintenance with regard to crossing design and location, signing, fencing, safety, maintenance, compliance with access control policy, etc. Said approval shall be obtained before the Recipient proceeds with the construction of any primary road system crossing. C. The use of primary highway right of way for this projects' purpose shall be subject to any rights enjoyed by any existing utility lines presently within the right of way. If excavation of a utility line over which this project has been placed is necessary for any reason, the utility shall be responsible for proper backfilling of said excavation to ground level. The Recipient shall be responsible for any necessary resurfacing or restoration. D. The use of primary highway right of way for this projects' purposes shall be subject to any future plans for reconstruction, improvement, maintenance, and/or relocation of the highway by the DOT. Any relocation of this project necessary because of said plans shall be at the expense of the Recipient, all at no cost to the DOT. 18. The Recipient shall acquire the project right of way, whether by lease, easement or fee title and shall provide relocation assistance benefits and payments in accordance with the procedures set forth in the DOT's Right of Way manual. The Recipient shall contact the DOT for assistance, as necessary, to ensure compliance with the required procedures, even if no federal funds in the right of way purchase are involved. The Recipient will need to get environmental concurrence before acquiring any needed right of way. With prior approval, hardship and protective buying is possible. If the Recipient requests Federal -aid participation for right of way acquisition, the Recipient will need to get environmental concurrence and Federal Highway Administration (FHWA) authorization before purchasing any needed right of way. 19. The Recipient shall comply with the Policy for Accommodating Utilities on City and County Federal -aid Highways Right of Way and the Policy for Accommodating Utilities on Primary Road system when on the DOT's right of way. Certain utility relocation, alteration, adjustment, or removal costs to the Recipient for the project may be eligible for Federal -aid reimbursement in accordance with the FHWA rules applicable to the type of utility involved and Iowa Code Chapter 306A. 20. The Recipient shall be responsible for obtaining any permits, such as the Right to Occupy and/or Perform Work Within the Right of Way, Permit of Access, Utility Accommodation, Right to Install and Maintain Traffic Control Devices, and/or other construction permits required for the project prior to the start of construction. In addition, the Recipient shall certify to the DOT's contact person that all known required environmental permits have been received and that all environmental regulations have been complied with before funds are reimbursed or credited. Neither the approval of the project application for funding nor the signing of this agreement shall be construed as approval of any required permit from DOT. 21. Traffic control devices, signing, or pavement markings installed within the limits of this project shall conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways" per 761 Iowa Administrative Code Chapter (IAC) 130. The safety of the general public shall be assured through the use of proper protective measures and devices such as fences, barricades, signs, flood lighting, and warning lights as necessary. 22. In the event that right of way is required for the project, said right of way will be acquired in accordance with 761 IAC Chapter 111, Real Property Acquisition and Relocation Assistance, and the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. 23. The project plans, specifications and cost estimate shall be prepared and certified by a professional engineer, architect and or landscape architect (whichever applies), licensed to practice in the State of Iowa. The Recipient shall submit the plans, specifications and other agreement documents to the DOT for review. This submittal may be in divisions and in the order of preference as determined by the Recipient. However, the plans, specifications and other agreement documents for each division must be submitted at least thirty (30) days prior to the project letting of each division. The DOT shall review said submittal(s) recognizing the Recipient's development schedule and shall, after satisfactory review, authorize in writing the Recipient to proceed with implementation of the project. The work on this project shall be in accordance with the survey, plans, and specifications on file. Any modification of these plans and specifications must be approved by the DOT prior to the modification being put into effect. 24. The recipient shall be responsible for the daily inspection of the project. For projects let to contract, the Recipient shall compile a daily log of materials and quantities. For projects constructed with local forces, the Recipient shall compile a daily log of materials, equipment and labor on the project. The DOT reserves the right to inspect project activities and to audit claims for funding reimbursement. The purpose of the inspection or audit is to determine substantial compliance with the tenus of this agreement. 25. The Recipient shall maintain all books, documents, papers, accounting records, reports and other evidence pertaining to costs incurred for the project. The Recipient shall also make such materials available at all reasonable times during the construction period and for three years from the date of final reimbursement, for inspection by the DOT, FHWA, or any authorized representatives of the Federal government. Copies of said materials shall be furnished by the Recipient if requested. 26. The Recipient may submit to the DOT periodic itemized claims for reimbursement for eligible project costs. Reimbursement claims shall include certification that all eligible project costs, for which reimbursement is requested, have been completed in substantial compliance with the terms of this agreement. 27. The DOT shall reimburse the Recipient for properly documented and certified claims for eligible project activity costs less a retainage of not more than ten percent, either by state warrant, or by crediting other accounts from which payment may have been made initially. If, upon audits of contracts, the DOT determines the Recipient is overpaid, the Recipient shall reimburse the overpaid amount to the DOT. 28. Upon completion of the project described in this agreement, a professional engineer, architect and or landscape architect (whichever applies), licensed to practice in the State of Iowa, shall certify in writing to the DOT that the project activities were completed in substantial compliance with the plans and specifications set out in this agreement. In addition, prior to final reimbursement for the project the Recipient shall furnish three sets of "as -built" plans of the project to the DOT. Final reimbursement of funds, including retainage, shall be made only after the DOT accepts the project as complete. 29. If, in the opinion of the Recipient, the specific provisions of this agreement requiring the services of a professional engineer, architect and or landscape architect (whichever applies), licensed to practice in the State of Iowa, prove to be burdensome to the Recipient or otherwise not in the public interest, and if the Recipient decides that the provisions of this agreement can be otherwise complied with without endangering public safety, the Recipient may request that said provisions be waived on all or specific parts of the project identified by the Recipient. Such request shall be made in writing to the DOT's contact person who shall, after consultation with other DOT staff, as necessary, make the final determination concerning said waiver. If said waiver is granted, all provisions of this agreement requiring the services of a professional engineer, architect and or landscape architect (whichever applies), licensed to practice in the State of Iowa, shall be performed by the Recipient's contact person or designee. 30. The Recipient agrees to indemnify, defend and hold the DOT harmless from any action or liability arising out of the design, construction, maintenance, placement of traffic control devices, inspection or use of this project. This agreement to indemnify, defend and hold harmless applies to all aspects of the DOT's application review and approval process, plan and construction reviews and funding participation: 31. This agreement may be declared to be in default by the DOT if the DOT determines that the Recipient's application for funding contained inaccuracies, omissions, errors or misrepresentations; or if the DOT determines that the project is not developed as described in the application. 32. If the Recipient fails to perform any obligation under this agreement, the DOT shall have the right, after first giving thirty (30) days written notice to the Recipient by certified mail return receipt requested, to declare any part or all of this agreement in default. The Recipient shall have thirty (30) days from date of mailing of the notice to cure the default. If the Recipient cures the default, the Recipient shall notify DOT no later than five (5) days after cure or before the end of said thirty (30) day period given to cure the default. Within ten (10) working days of receipt of Recipient's notice of cure, the DOT shall issue either a notice of acceptance of cure or a notice of continued default. 33. In the event a default is not cured the DOT may revoke funding commitments and/or seek repayment of funds loaned or granted by this agreement. By signing this agreement the Recipient agrees to repay said funding if they are found to be in default. Repayment methods must be approved by the DOT Commission and may include cash repayment, installment repayments with negotiable interest rates, charges against the Recipient's share of road use tax funds, or other methods as approved by the Commission. 34. In case of dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration pursuant to IAC 679A (2003). Either party has the right to submit the matter to arbitration after ten (10) days notice to the other party of their intent to seek arbitration. The written notice must include a precise statement of the disputed question. DOT and the Recipient agree to be bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the state or federal courts absent exhaustion of the provisions of this section for arbitration. 35. The Recipient shall maintain, or cause to be maintained for the intended public use, the improvement for twenty (20) years from the completion date in a manner acceptable to the DOT. Failure to comply with this provision may be considered a default of this agreement. 36. The Recipient shall comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by the IAC 216 (2003). No person shall, on the grounds of age, race, creed, sex, color, national origin, religion, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives state funds from the DOT. 37. The Recipient shall use positive efforts to solicit bids from and to utilize Targeted Small Business (TSB) enterprises as contractors and ensure that the contractors make positive efforts to utilize these enterprises as subcontractors, suppliers or participants in the work covered by this agreement. Efforts shall be made and documented in accordance with Exhibit E which is attached hereto and by this reference incorporated into this agreement. 38. The Recipient shall conduct the project development and implementation in compliance with applicable laws, ordinances and administrative rules. For portions of the project let to bid, the Recipient shall advertise for bidders, make a good faith effort to get at least three bidders and hold a public letting for the project work. Prior to awarding the contract, the Recipient shall provide the DOT file copies of project letting documents within five (5) working days after the letting. The Recipient must wait for DOT concurrence before making the final award. 39. The Recipient shall include in their Notice to Bidders that Sales Tax Exemption Certificates will be issued, as provided for by Iowa Code section 423.3, subsection 80. The Recipient shall be responsible for obtaining the sales tax exemption certificates through the Iowa Department of Revenue and Finance. The Recipient shall issue these certificates to the successful bidder and any subcontractors to enable them to purchase qualifying materials for the project free of sales tax. 40. The Recipient shall notify the DOT's contact person within thirty (30) days of the date the RISE project was constructed and open to traffic. The Recipient shall certify to the DOT's contact person within three years of the date the RISE project is constructed and open to traffic any associated economic development which has resulted from the project, including infrastructure improvements, capital investment, and/or job creation. This certification by the Recipient is subject to review by the DOT. The DOT shall monitor the progress of the associated economic development following the construction of the RISE project. Failure to certify the associated economic development shall be considered a default under this agreement. 41. This agreement as set forth in sections 1 through 41 herein, including referenced exhibits, constitutes the entire agreement between the DOT and the Recipient concerning this project. Representations made before the signing of this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement. Any change or alteration to the terms of this agreement must be made in the form of an addendum to this agreement. Said addendum shall become effective only upon written approval of the DOT and Recipient. IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 2012-R-011 as of the date shown opposite its signature below. RECIPIENT: By: Date: ,20 Title: I, , certify that I am , and that , who signed said Agreement for and on behalf of was duly authorized to execute the same by virtue of a formal Resolution duly passed and adopted by , on the day of ,20 . Signed: Date: , 20 Address: IOWA DEPARTMENT OF TRANSPORTATION Planning and Programming Division 800 Lincoln Way, Ames, Iowa 50010 By: Date , 20 Craig Markley Director Office of Systems Planning Exhibit A Waterloo LEGEND sin u."p0lit lit amnomin iron np S nlRU = IP ��� L 1M Exhibit B Project activities or costs eligible for RISE funding include only the following: a. Roadway resurfacing, rehabilitation, modernization, upgrading, reconstruction or initial construction, including grading and drainage, paving, erosion control, pavement overlays and shoulder widening and stabilization. b. Bridge and culvert repair, modernization, replacement or initial construction. c. Roadway intersection and interchange improvements including warranted traffic signalization when it is integral to the improvement. d. Right of way purchase. e. Construction or improvement of motorist rest areas, welcome centers and information centers. f. Design engineering costs and construction inspection costs associated with RISE - financed projects. g. County and City bond principal and interest payments associated with RISE projects. No financing expenses incurred prior to funding commitment shall be eligible. h. Storm drainage and storm sewer costs to the extent needed for draining the roadway. Exhibit C Activities or costs ineligible for RISE funding include but are not limited to the following: a. Any and all costs incurred prior to a funding commitment by the Transportation Commission except advance right of way costs to protect or preserve a project corridor. (1) If there is an extreme urgency involving right of way acquisition, a potential applicant may formally request from the department a written waiver which, if granted, will permit the applicant to acquire the right of way immediately without jeopardizing the eligibility of the acquisition costs for future RISE funding. Granting of the waiver shall not imply or guarantee that a subsequent application which includes the acquisition costs will be funded. The request for the advance eligibility must include justification regarding the urgency of the acquisition, a description of the land to be acquired, and a map showing its location. (2) The advance eligibility waiver must be requested and approved prior to the applicant's acquisition of the land in question, and the RISE application which included the acquisition costs must be received by the DOT within two years following the granting of the waiver, or the waiver is not valid. b. Routine roadway, bridge and culvert maintenance, including pothole filling, crack sealing, seal coating, patching, shoulder maintenance, gravel or earth roadway maintenance, and bridge painting. c. Winter roadway and bridge maintenance, including snow plowing, sanding and salting. d. Overhead and operating costs associated with eligible project activities, including auditing. e. Expenses associated with the preparation and submission of applications for RISE funding. f. Pre -design engineering expenses. g. Traffic signalization, except as an integral part of a roadway project. h. Pavement marking and traffic signs, except as an integral part of a roadway project. i. Electric, water, natural gas, telephone and other utility construction, reconstruction or adjustment except when utilities located on private property are replaced or relocated for project construction. j• Safety appurtenances, except as an integral part of a roadway project. k. Lighting, except as an integral part of a roadway project. 1. Lighting energy and maintenance costs. m. Sidewalks, bicycle paths and railroad-highway crossings, except when replacing those facilities in service and affected by the project, or as an integral part of a roadway project. n. Parking expenditures, including those for structure, lots, meters and marking. o. Non-roadway transportation expenditures, including those for railway, aviation, public transportation and inland waterway facilities and equipment. P. Purchase of furnishings, construction equipment and personal property. q. General government expenses and expenses associated with the provision of any public service which are not eligible for RISE program assistance. r. Sanitary sewers. s. Water mains. t. Donated right of way. Commission Approval date Design Construction Project Closeout date Exhibit D November 8, 2011 January 2012 - March 2012 May 2012 - September 2012 October 2012 Exhibit E CONTRACT PROVISION Targeted Small Business (TSB) Affirmative Action Responsibilities on Non -Federal Aid Projects (Third -Party State -Assisted Projects) April 2010 April 2010 CONTRACT PROVISION Targeted Small Business (TSB) Affirmative Action Responsibilities on Non -Federal -aid Projects (Third -party State -Assisted Projects) 1. TSB DEFINITION A TSB is a small business, as defined by Iowa Code Section 15.102(5), which is 51% or more owned, operated and actively managed by one or more women, minority persons or persons with a disability. Generally this is a for-profit small business enterprise under single management, is located in Iowa and has an annual gross income of less than 3 million dollars computed as an average of the three preceding fiscal years. 2. TSB REQUIREMENTS In all State -assisted projects made available through the Iowa Department of Transportation, local governments have certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business enterprises. These requirements are based on Iowa Code Section 196.7 and 541 Iowa Administrative Code Chapter 4. These requirements supersede all existing TSB regulations, orders, circulars and administrative requirements. 3. TSB DIRECTORY INFORMATION Available from: Iowa Department of Inspections and Appeals Targeted Small Business Lucas Building Des Moines, IA 50319 Phone: 515-281-7102 Website: http://dIa.iowa.gov/page7.html 4. THE CONTRACTOR'S TSB POLICY The contractor is expected to promote participation of disadvantaged business enterprises as suppliers, manufactures and subcontractors through a continuous, positive, result -oriented program. Therefore the contractor's TSB policy shall be: It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical opportunity to participate in contracts funded with State -assisted funds which are administered by this firm (e.g. suppliers, manufactures and subcontractors). The purpose of our policy is to encourage and increase the TSB participation in contracting opportunities made available by State -assisted programs. 5. CONTRACTOR SHALL APPOINT AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) OFFICER The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractors affirmative action responsibilities. This person shall have the necessary statistics, funding, authority and responsibility to carry out and enforce the firm's EEO policy. The EEO officer shall be responsible for developing, managing and implementing the program on a day-to-day basis. The officer shall also: A. For current TSB information, contact the Iowa Department of Inspections and Appeals (515-281-7102) to identify potential material suppliers, manufactures and contractors. B. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into the firm's bid. C. Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time quotations are to be submitted. Maintain complete records of negotiation efforts. Page 1 TSB Affirmative Action Responsibilities D. Provide or arrange for assistance to TSBs in seeking bonding, analyzing plans/specifications or other actions that can be viewed as technical assistance. E. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements. F. Require all subcontractors and material suppliers to comply with all contract equal opportunity and affirmative action provisions. 6. COUNTING TSBs PARTICIPATION ON A PROJECT TSBs are to assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work or other commercially useful function. A. The bidder may count (1) (2) (3) Planned expenditures for materials/supplies to be obtained from TSB suppliers and manufacturers; or Work to be subcontracted to a TSB; or Any other commercially useful function. B. The contractor may count: (1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from raw materials. (2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a commercially useful function in the supply process. (3) Only those expenditures to TSBs that perform a commercially useful function in the work of a contract, including those as a subcontractor. (4) Work the Contracting Authority has determined that it involves a commercially useful function. The TSB must have a necessary and useful role in the transaction of a kind for which there is a market outside the context of the TSB program. For example, leasing equipment or purchasing materials from the prime contractor would not count. 7. REQUIRED DATA, DOCUMENTS AND CONTRACT AWARD PROCEDURES FROM BIDDERS/CONTRACTORS FOR PROJECTS WITH ASSIGNED GOALS A. Bidders Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded the contract. Bidders shall complete the bidding documents plus a separate form called "TSB Pre -Bid Contact Information". This form includes: (1) Name(s) of the TSB(s) contacted regarding subcontractable items. (2) Date of the contract. (3) Whether or not a TSB bid/quotation was received. (4) Whether or not the TSB's bid/quotation was used. (5) The dollar amount proposed to be subcontracted. B. Contractors Using Quotes From TSBs Use those TSBs whose quotes are listed in the "Quotation Used in Bid" column along with a "yes" indicated on the Pre-bid Contact Information form. Page 2 TSB Affirmative Action Responsibilities C. Contractors NOT Using Quotes From TSBs If there are no TSBs listed on the Pre-bid Contract Information form, then the contractor shall document all efforts made to include TSB participation in this project by documenting the following: (1) What pre -solicitation or pre-bid meetings scheduled by the contracting authority were attended? (2) Which general news circulation, trade associations and/or minority -focused media were advertised concerning the subcontracting opportunities? (3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time allowed for the TSBs to participate effectively? (4) Were initial solicitations of interested TSBs followed up? (5) Were TSBs provided with adequate information about the plans, specifications and requirements of the contract? (6) Were interested TSBs negotiated with in good faith? If a TSB was rejected as unqualified, was the decision based on an investigation of their capabilities? (7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by the contractor? (8) Were services used of minority community organization, minority contractors groups; local, State and Federal minority business assistance offices or any other organization providing such assistance. The above documentation shall remain in the contractor's files for a period of three (3) years after the completion of the project and be available for examination by the Iowa Department of Inspections and Appeals. 8. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS ARE ASSIGNED Contractors are also required to make positive efforts in utilizing TSBs on all State -assisted projects which are not assigned goals. Form "TSB Pre-bid Contact Information" is required to be submitted with bids on all projects. If there is no TSB participation, then the contractor shall comply with section 7C. of this document prior to the contract award. Page 3 Form 730007WP 7-97 Contractor Project# County City TARGETED SMALL BUSINESS (TSB) PRE-BID CONTACT INFORMATION (To Be Completed By All Bidders Per The Current Contract Provision) In order for your bid to be considered responsive, you are required to provide information on this form showing your Targeted Small Business contacts made with your bid submission. This information is subject to verification and confirmation. In the event it is determined that the Targeted Small Business goals are not met, then before awarding the contract, the Contracting Authority will make a determination as to whether or not the apparent successful low bidder made good faith efforts to meet the goals. NOTE: Every effort shall be made to solicit quotes or bids on as many subcontractable items as necessary to achieve the established goals. If a TSB's quote is used in the bid, it is assumed that the firm listed will be used as a subcontractor. Page# TABLE OF INFORMATION SHOWING BIDDERS PRE-BID TSB) CONTACTS SUBCONTRACTOR TSB DATES CONTACTED QUOTES RECEIVED QUOTATION USED IN BID YES/ NO DATES CONTACTED YES/ NO DOLLAR AMT. PROPOSED TO BE SUBCONTRACTED Total dollar amount proposed to be subcontracted to TSB on this p oject $ List items by name to be subcontracted: Page 4 April 2010 UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES ON NON-FEDERAL AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) In accordance with Iowa Code Section 198.7 and 541 Iowa Administrative Code (IAC) Chapter 4, it is the policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small Business (TSB) enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed in whole or part with State funds. Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure that the contractors or consultants make positive efforts to utilize TSB firms as subcontractors, subconsultants, suppliers, or participants in the work covered by this agreement. The Recipient's "positive efforts" shall include, but not be limited to: 1. Obtaining the names of qualified TSB firms from the Iowa Department of Inspections and Appeals (515-281-7102) or from its website at: http://dia.iowa.gov/page7.html. 2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for proposal (RFP) process. 3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms the availability of subcontract work. 4. Considering establishment of a percentage goal for TSB participation in each contract that is a part of this project and for which State funds will be used. Contract goals may vary depending on the type of project, the subcontracting opportunities available, the type of service or supplies needed for the project, and the availability of qualified TSB firms in the area. 5. For construction contracts: a) Including in the bid proposals a contract provision titled "TSB Affirmative Action Responsibilities on Non - Federal Aid Projects (Third -Party State -Assisted Projects)" or a similar document developed by the Recipient. This contract provision is available on-line at: http://www.dot. state. ia. us/local_systems/publications/tsb_contract_provision. pdf b) Ensuring that the awarded contractor has and shall follow the contract provisions. 6. For consultant contracts: a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set. b) Ensuring that the selected consultant made a positive effort to meet the established TSB goal, if any. This should include obtaining documentation from the consultant that includes a list of TSB firms contacted; a list of TSB firms that responded with a subcontract proposal; and, if the consultant does not propose to use a TSB firm that submitted a subcontract proposal, an explanation why such a TSB firm will not be used. The Recipient shall provide the Iowa DOT the following documentation: 1. Copies of correspondence and replies, and written notes of personal and/or telephone contacts with any TSB firms. Such documentation can be used to demonstrate the Recipient's positive efforts and it should be placed in the general project file. 2. Bidding proposals or RFPs noting established TSB goals, if any. 3. The attached "Checklist and Certification." This form shall be filled out upon completion of each project and forwarded to: Iowa Department of Transportation, EEO Administrator, Office of Contracts, 800 Lincoln Way, Ames, IA 50010. Page 5 April 2010 CHECKLIST AND CERTIFICATION For the Utilization of Targeted Small Businesses (TSB) On Non -Federal -aid Projects (Third -Party State -Assisted Projects) Recipient: Project Number: County: Agreement Number: 1. Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals? 0 YES 0 NO If no, explain 2. Were qualified TSB firms notified of project? 0 YES 0 NO If yes, by 0 letter, 0 telephone, 0 personal contact, or 0 other (specify) If no, explain 3. Were bids or proposals solicited from qualified TSB firms? ❑ YES 0 NO If no, explain 4. Was a goal or percentage established for TSB participation? ❑ YES 0 NO If yes, what was the goal or percentage? If no, explain why not: 5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? 0 YES ❑ NO If no, what action was taken by Recipient? Is documentation in files? 0 YES 0 NO 6. What was the dollar amount reimbursed to the Recipient from the Iowa Department of Transportation? $ What was the final project cost? $ What was the dollar amount performed by TSB firms? $ Name(s) and address(es) of the TSB firm(s) (Use additional sheets if necessary) Was the goal or percentage achieved? 0 YES 0 NO If no, explain As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB firms as participants in the State -assisted contracts associated with this project. Title Signature Page 6 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 11/21/11 Prepared: 11/16/11 Dept. Head Signature: # of Attachments: 9 SUBJECT:. Resolution approving the bonds and certificate for the contract with McClain & Co., Inc. of Waterloo, Iowa for Demolition and Site Clearance Services (no RACM) Group 2 in connection with Public Assistance (PA) demolition activities of the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approve the bonds and certificate for the contract for demolition services with McClain & Co., Inc. Summary Statement: Expenditure Required: none Source of Funds: N/A Policy Issue: Demolition of properties acquired as part of the HMGP Property Acquisition Project Alternative: N/A Background Information: At the 11/14/11 Council meeting the Council awarded the contract for Demolition and Site Clearance Services (no RACM) Group 2 to McClain & Co., Inc. of Waterloo, Iowa. As part of the bid documents and contract documents, McClain & Co was required to submit a Bid Bond, a Certificate of Insurance, a Performance Bond, and a Payment Bond. All required documents have been submitted and we are requesting that the Council adopt a resolution approving the bonds and certificate. It is anticipated that demolition activates under the contract will commence within the next two to three weeks. cc: Noel Anderson, Community Planning & Development Director Chris Western, Planner II Path: K:\USERS\ARICS\City of Waterloo\council letters\RFPs Bids Contracts and Agreements for Goods or Services \11-16.11 Council Communication for Approving Bonds and Certificate of Insurance for Demo Contract with McClain & Co.doc CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Init. '°= Document A310TM - 2010 Bid Bond CONTRACTOR: (Name, legal status and address) McClain & Co., Inc. 19152 Germanna Highway Culpeper, VA 22701 SURETY: (Name, legal status and principal place of business) RLI Insurance Company 9025 North Lindbergh Drive Culpeper, VA "22701 OWNER: (Name, legal status and address) City of Waterloo City Hall, City Clerk's Office 715 Mulberry Street, Waterloo, IA 50703 BOND AMOUNT: Five Percent (5%) of the Total Amount Bid This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. PROJECT: (Name, location or address, and Project number, if any) Demolition and Site Clearance Services (No RACM) Group 2 The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terns of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified -in -the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Signed and sealed this 7th day of November, 2011 McClain & Co., Inc. (Cont;actor as Principal) / (Seal) r.A/i/ (Wf hess) Brianna L. x,Harveth (TI RLI Insuryy ce Com any (Suret��y / / C� (Seal) Tit e) is otos A. Spara`cliane/Attorney-In-Fact CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that changes will not be obscured. AIA Document A310TM —2010 (rev. 1012010). Copyright © 1963, 1970 and 2010 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the laiv. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org. Acn4a010810 MIA® Document A310TM - 2010 Instructions Bid Bond GENERAL INFORMATION Purpose. AIA Document A310T"_2010 establishes the maximum penal amount that may be due the Owner if the Bidder fails to execute the contract and to provide the required performance and payment bonds, if any. It provides assurance that, if a bidder is offered a contract based on its tendered proposal but fails to enter into the contract, the Owner will be paid the difference in cost to award the contract to the next qualified bidder, so long as the difference does not exceed the maximum penal amount of the bond. Related Documents. A310 is not incorporated by reference into other AIA documents. For further reference on bonding procedures, see AIA Document A701Tm-1997, Instructions to Bidders; and AIA Document G612T"_2001, Owner's Instructions to Architect. Use of Non -ALA Forms. AIA Document A310 may be used with any appropriate AIA or non -AIA document. CAUTION SHOULD BE EXERCISED BEFORE ITS USE TO VERIFY ITS COMPLIANCE WITH CURRENT LAWS AND REGULATIONS BY CONSULTING WITH AN ATTORNEY OR A BOND SPECIALIST. USING A310-2010 Modifications. Particularly with respect to professional or contractor licensing laws, building codes, taxes, monetary and interest charges, arbitration, indemnification, format and font size, AIA Contract Documents may require modification to comply with state or local laws. Users are encouraged to consult an attorney before completing or modifying a document. In a purchased paper AIA Contract Document, necessary modifications may be accomplished by writing or typing the appropriate terms in the blank spaces provided on the document, or by attaching Supplementary Conditions, special conditions or referenced amendments. Modifications directly to purchased paper AIA Contract Documents may also be achieved by striking out language. However, care must be taken in making these kinds of deletions. Under NO circumstances should standard language be struck out to render it illegible. For example, users should not apply blocking tape, correction fluid or Xs that would completely obscure text. Such practices may raise suspicion of fraudulent concealment, or suggest that the completed and signed document has been tampered with. Both parties should initial handwritten changes. Using AIA software, modifications to insect information and revise the standard AIA text may be made as the software permits. By reviewing properly made modifications to a standard AIA Contract Document, parties familiar with that document can quickly understand the essence of the proposed relationship. Commercial exchanges are greatly simplified and expedited, good faith dealing is encouraged, and otherwise latent clauses are exposed for scrutiny. AIA Contract Documents may not be retyped or electronically scanned. Retyping can introduce typographic errors and cloud legal interpretation given to a standard clause. Furthermore, retyping and electronic scanning are not permitted under the user's limited license for use of the document, constitute the creation of a derivative work and violate the AIA's copyright. Identification of the Parties. The Contractor, the Surety, and the Owner should be identified using their respective full names and addresses or legal titles under which the bond is to be executed. The state in which the Surety is incorporated also should be identified in the space provided. Bond Amount. The dollar amount of the bond should be provided in both written and numerical form. Project Description. The proposed project should be described in sufficient detail to identify (1) the official name or title of the facility; (2) the location of the site; (3) the proposed building type, size, scope or usage; and (4) the project number required by the owner, if any. A project number may be required by certain public owners to adequately identify the project to which the bond pertains. Execution of the Bond. The bond must be signed by both the Contractor and the Surety. The parties executing (signing) the bond should print their title and impress their corporate seal, if any. Where appropriate, attach a copy of the resolution or bylaw authorizing the individual to a6t on behalf of the firm or entity. As to the Surety, this usually takes the form of a power of attorney issued by the Surety company to the bond producer (agent) who signs on its behalf. AIA Document A31OTM -2010. Copyright © 1963, 1970 and 2010 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@ala.org. 072510A0043 RLI RLI Surety P.O. Box 3967 1 Peoria, IL 61612-3967 Phone: (800)645-2402 1 Fax: (309)689-2036 www.rlicorp.com Know All Men by These Presents: POWER OF ATTORNEY RLI Insurance Company That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by the approving officer if desired. That RLI Insurance Company, an Illinois corporation, does hereby make, constitute and appoint: Nicholas A. Sparachane, Susan K. Boord, C. Richard Stumn, jointly or severally. in the City of Wheeling , State of West Virginia its true and lawful Agent and Attorney in Fact, with full power and authority hereby conferred, to sign, execute, acknowledge and deliver for and on its behalf as Surety, the following described bond. Any and all bonds provided the bond penalty does not exceed Twenty Five Million Dollars ($25,000,000.00). The acknowledgment and execution of such bond by the said Attorney in Fact shall be as binding upon this Company as if such bond had been executed and acknowledged by the regularly elected officers of this Company. The RLI Insurance Company further certifies that the folio of RLI Insurance Company, and now in force to -wit: "All bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile." g is a true and exact copy of the Resolution adopted by the Board of Directors IN WITNESS WHEREOF, the RLI Insurance Company has caused these presents to be executed by its Vice President with its corporate seal affixed this 28th day of September 2011 . State of Illinois } SS County of Peoria ,JPpNCEeNp.., Sy• '•.ro 'o T;TF y<F OPPOgA.9c -RIX.O SEAL; nn",p,a,. On this 28th day of September 2011 - before me, a Notary Public, personally appeared Roy C. Die who being by me duly sworn, acknowledged that he signed the above Power of Attorney as the aforesaid officer of the RLI Insurance Company and acknowledged said instrument to be the voluntary act and deed of said corporation. By: Jacque �r.ii "OFFICIAL SEAL" STAwo 7 JACQUELINE M. BOCKLER xievus COMMISSION EXPIRES 03/01/14 Notary Public 4714932020212 RLI Insurance Company CERTIFICATE Vice President I, the undersigned officer of RLI Insurance Company, a stock corporation of the State of Illinois, do hereby certify that the attached Power of Attorney is in full force and effect and is irrevocable; and furthermore, that the Resolution of the Company as set forth in the Power of Attorney, is now in force. In testimony whereof, I have hereunto set my hand and the seal of the RLI Insurance Company this 7th day of November 7.011 . RLI Insurance Company By Roy C. Di Vice President A0058707 MA090090000 A� o® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 11/7/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Commercial Lines - (304) 598-5678 Wells Fargo Insurance Services of West Virginia Inc. 1075 Van Voorhis Road, Suite 200 Morgantown, WV 26505-3403 CONTACT Denise A Deem NAME: PHONE 304-598-8091 FAX1-866 972-2565 INC. No, Extl: (AIC, No): ADURIEss: denise.deem@wellsfargo.com INSURERS) AFFORDING COVERAGE NAIC # INSURER A : Zurich American Insurance Co 16535 INSURED McClain & Co Inc/Eagle Access Equipment Inc 19152 Germanna Highway Culpeper VA 22701 INSURER 8: Aspen Specialty Insurance Co 10717 INSURER C: 11/15/11 INSURER D: $ 1,000,000 INSURER E: $ 300,000 INSURER F: $ 10,000 COVERAGES CERTIFICATE NUMBER: 3512468 REVISION NUMBER: See below THIS I5 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AODL INSR SUBR WVD POLICY NUMBER POLICY EFF IMM/DDIYYYY) POLICY EXP (MMIDD/YYYY) LIMITS A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY GL0655647201 11/15/10 11/15/11 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $ 300,000 MED EXP (My one person) $ 10,000 CLAIMS -MADE X OCCUR PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 GEN'L AGGREGATE POLICY X LIMIT APPLIES PER: PRO- FC7 LOC $ A AUTOMOBILE X X X LIABILITY ANY AUTO AU. OWNED AUTOS HIRED AUTOS Comp -1000 D X x SCHEDULED AUTOS NON -OWNED AUTOS Coll -5000 Ded BAP655646901 11/15/1011/15/11 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per acddent) $ PROPERTY DAMAGE (Per acddent) $ Coll -5000 Ded B X UMBRELLA DAB EXCESS LIAB X OCCUR CLAIMS -MADE CX2790210 11/15/10 11/15/11 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 $ DED RETENT ON$ 10,000 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NW If yes, describe under DESCRIPTION OF OPERATIONS below YIN Y N/A WC655647301 11/15/10 11/15/11 X WC STATU- TORY LIMITS OTH- ER E . EACH ACCIDENT $ 1,000,000 E.L. DISEASE- EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space i required) Ve ification of Coverage for bid. Upon award of contract, additional insured will be provided. CERTIFICATE HOLDER CANCELLATION City of Waterloo, Iowa 715 Mulberry Street Waterloo IA 50703 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE The ACORD name and logo are registered marks of ACORD ACORD 25 (2010/05) ©1988.2010 ACORD CORPORATION. All rights reserved. Bond No. SSB0417054 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: 19152 Germanna Highway That we, McClain & Co., Inc. of Culpeper, VA 22701 (the "Principal"), and RLI Insurance Company Of 9025 North Lidergh Dr. Peoria, IL 61615 (the "Surety"), are held and firmly bound unto the City of Waterloo, Iowa (the "Obligee"), in the penal sum of Sixty -Three Thousand, Two Hundred Fifty, and 50/100 Dollars ($ 63, 250.50 ), lawful money of the United States, for the payment of said sum in connection with a contract (the "Contract") dated on or about November 14, 2011 for the purpose of Demolition and Site Clearance Services Group 2 (No RACM) . The Contract is incorporated herein by reference as though fully set forth herein. Whenever the Principal shall be and is declared by the Obligee to be in default under the Contract, with the Obligee having performed its obligations in the Contract, then the Surety, acknowledging that time is of the essence, may promptly remedy the default, or shall promptly undertake to: 1. Complete the Contract in accordance with its terms and conditions; or 2. Obtain one or more bids for completing the Contract in accordance with its terms and conditions, and upon determination by the Surety of the lowest responsible bidder, or negotiated proposal, or, if the Obligee elects, upon determination by the Obligee and the Surety jointly of the lowest responsible bidder, or negotiated proposal, arrange for a contract between such party and the Obligee. The Surety will make available as work progresses sufficient funds to pay the cost of completion less the balance of the Contract price. The cost of completion includes responsibilities of the Principal for correction of defective work and completion of the Contract, the Obligee's legal and design professional costs resulting directly from the Principal's default, and liquidated damages or actual damages if no liquidated damages are specified in the Contract. The term "balance of the Contract price" means the total amount payable by the Obligee to the Principal under the Contract and any amendments thereto, less the amount properly paid by the Obligee to the Principal; or 3. Determine the amount for which it is liable to the Obligee and pay the Obligee that amount as soon as practicable. In the event this bond is enforced, Principal and Surety agree to indemnify Obligee and hold Obligee harmless from and against any and all costs of enforcement, including but not limited to reasonable attorneys' fees and expenses. Every Surety on this bond shall be deemed and held, any contract to the contrary notwithstanding, to consent to each and all of the following matters, without notice: Performance Bond Page 1 of 2 To any extension of time to the Contract in which to perform the Contract. To any change in the plans, specifications, or Contract when such change does not involve an increase of more than twenty percent (20%) of the total Contract price, and shall then be released only as to such excess increase. That no provision of this bond or of any other contract shall be valid which limits to less than one (1) year from the time of the acceptance of the work the right to sue on this bond for defect in workmanship or material not discovered or known to the Obligee at the time such work was accepted. If the Principal performs the Contract, then this bond shall be null and void; otherwise it shall remain in full force and effect. In no event shall the Surety's total obligation exceed the penal amount of this bond. Terms used herein shall include, as appropriate, the singular or plural number, or the masculine, feminine or neuter gender. IN WITNESS WHEREOF, the undersigned Principal and Surety have executed this Performance Bond as of November 14, 2011 PRINCIPAL SURETY McClain & Co., Inc. RLI Insurance Company Name Name By: By: AAJ L Nicholas A. Spa chane Title: Title: Attorney -In -Fact [attach Power of Attorney] Performance Bond Page 2 of 2 PAYMENT I3OND KNOW ALL MEN BY THESE PRESENTS: that McClain & Co., Inc. a (Name of Contractor) 19152 Germanna Highway Culpeper, VA 22701 (Address of Contractor) Corporation , hereinafter called Principal, (Corporation, Partnership or Individual) and RLI Insurance Company (Name of Surety) 9025 North Lindbergh Drive Peoria, IL 61615 (Address of Surety) hereinafter called Surety, are held and firmly bound unto City of Waterloo, Iowa (Name of Owner) City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 (Address of Owner) hereinafter called Owner, in the penal sum of Sixty—ll ree 'flmsard, 'Ito Harked Fifty, di d 50/1W Dollars ($63,250.50 ), in lawhrl money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. This bond is given with respect to a certain contract entered into by Principal with the Owner, dated November 14, 2011 , a copy of which is hereto attached and made a part hereof, for the purpose of: Demolition and Site Clearance Services Group 2 (No RACM) NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, subcontractors, and corporations furnishing materials for or performing labor in the prosecution of the work provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, fuel, repairs on machinery, equipment and tools, consumed or used in connection with the performance of such work, and all insurance premiums on said work, and for all labor, performed in such work whether by subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, FURTHER, that the Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any wise affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. PROVIDED, FURTHER, that no final settlement between the Owner and the Principal shall abridge the right of any beneficiary hereunder, whose claim may he unsatisfied. 1N WITNESS HEREOF, this instrument is executed in One (1) counterparts, each one of (number) which shall be deemed an original, this 14th day of November , 20 11 ATTEST: (Principal) Secretory (SEAL) Witness as to Principal (Address) ATTEST: rte ) (mit, Witness as to Surety Br i `nna L. Harveth 112 22nd Street, 2nd Floor (Address) Wheeling, WV 26003 McClain & Co., Inc. Principal By 19152 Germanna Highway (Address) Culpeper, VA 22701 RLI Insurance Company Surety C Attorney -in -Fac NadaD]as A. Sparachane 9025 North Lindbergh Drive (Address) Peoria, IL 61615 NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND. RLI RLI Surety P.O. Box 3967 I Poorla, IL 61612-3967 Phone: (800)645-2402 I Fax: (309)689-2036 www.rlicogr.com POWER OF ATTORNEY RLI Insurance Company Know All Men hp These Presents: That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by the approving officer if desired. That RLI Insurance Company, an Illinois corporation, does hereby make, constitute and appoint: Nicholas A. Sparachane, Susan K. Boord, C. Richard Stunn>, jointly or severally. in the City of Wheeling , State of West Virginia power and authority hereby conferred, to sign, execute, acknowledge and delivet bond. its true and lawful Agent and Attorney in Fact, with full for and on its behalf as Surety, the following described Any and all bonds provided the bond penalty does not exceed Twenty Five Million Dollars ($25,000,000.00). The acknowledgment and execution of such bond by the said Attorney in Fact shall be as binding upon this Company as if such bond had been executed and acknowledged by the regularly elected officers of this Company. The RLI Insurance Company further certifies that the tbllowing is a true and exact copy of the Resolution adopted by the Board of Directors of RLI Insurance Company, and now in force to -wit: "All bonds, policies, undertakings; Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile." IN WITNESS WHEREOF, the RLI Insurance Company has caused these presents to be executed by its Vice President with corporate seal affixed this 28th day of September , 2011 State of Illinois County of Peoria } SS RLI Insurance Company EAI, On this 28th day of September 2011 before me, a Notary Public, personally appeared Roy C. Die who being by the duly sworn, acknowledged that he signed the above Power of Attorney as the aforesaid officer of the RLI Insurance Company and acknowledged said instrument to be the voluntary act and deed of said corporation. By: Jacque 77, Notary Public a slasssfl1111AAAAAVS4S 411 .A.-% "OFFICIAL SEAL" `Roltuar smac JACQUELINE M. BOCKLER 1,1400 COMMISSION EXPIRES 03/01/14 "ITYWITYVVVVITYYTTYVVVYIYITIVIPIrt 17/4932n20212 v Roy C. Di ' Vice President CERTIFICATE s 1, the undersigned officer of RLL Insurance Company, a stock corporation of the State of Illinois, do hereby certify that the attached Power of Attorney is in full force and effect and is irrevocable; and furthermore, that the Resolution of the Company as set forth in the Power of Attorney, is now in force. In testimony whereof, 1 have hereunto set my hand and the seal of the RLI Insurance Company this 1.4thlay of November 7011 RLI Insurance Company By Vice President A00587C i'. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: November 21. 2011 Prepared: November 16. 2011'_ e?� Dept. Head Signature: # of Attachments: S SUBJECT: Approval of asbestos survey contract with Advanced Environmental for the asbestos survey of 910 West Shaulis Road in the amount of $480.00. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: To approve the asbestos survey contract with Advanced Environmental for the asbestos survey of 910 West Shaulis Road in the amount of $480.00. Summary Statement: The City of Waterloo will be demolishing this structure in preparation of the extension of Shaulis Road and improvements to Ansborough Ave. State laws require that all asbestos containing material be removed prior to demolition. The Community Planning & Development Department received two bids for asbestos survey services for the above-mentioned property from ATC Associates, Inc., Waterloo, IA, and Advanced Environmental, Waterloo, Iowa. Expenditure Required: $480.00 Source of Funds: The asbestos survey and demolition activities of this site will be undertaken by the City of Waterloo using 80% Transportation Funds and 20% Local Option Sales Tax. Policy Issue: Shaulis Road Extension Alternative: N/A Background Information: The City of Waterloo purchased the building in November of 2010 with the intention of demolishing the structure to make room for Shaulis Road Extension. cc: NOEL C. ANDERSON, Community Planning & Development Director AS: c..1 CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Proposal Proposal Submitted To: City of Waterloo Attn: Chris Western 715 Mulberry Street Waterloo, IA 50703 Project & Address: Asbestos Ins•ection Parcel # 8813-09-351-002 910 West Shaulis Rd Waterloo, IA Phone: 319-291-4366 Date: 1 1/ 1 1 /201 1 Fax: 319-291-4262 ENVIRONMENTAL TESTING AND ABATEMENT 803 Ricker St. Waterloo, IA 50703 Phone: 319-287-4447 Fax: 319-287-4449 (FAX) We hereby propose to furnish all the materials, equipment and perform all labor for the completion of: ASBESTOS INSPECTION Inspect, collect samples, analyze, and document asbestos containing materials. WE PROPOSE to furnish material and labor, complete in accordance with the above specifications for the sum of: Four Hundred Eighty Dollars ($ 480.00*) Terms: Net 30 Days! All accounts subject to 1.5% monthly charge after 30 days. All work Is guaranteed 10 be os specified. All work to be completed in a workmanlike manner according to specified practices. Any alteration or deviation from the above specifications Involving extra costs will be executed only upon written orders and will become on extra charge above the estimate, All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Wo carry general nobility insurance and our workers are fully covered by workers compensation Insurance, NOTE: This proposal may be withdra • . us if not accepted within 30 days. ACCEPTANC • F PROPO . The pri es, sp: cificatior s and conditid( You are aut orized to dent(s) will be ma Signature: d"-- Date: Name & Title (PRINT): ilk/C- 4,Jf e <s6 J I EauM\Nuv Respectfully Submitted, ADVANCED ENVIRONMENTAL TESTING AND ATEMENT, INC. s wellyn satisf•c.t.ry and are hereby accepted. s outlined above. l 1.l',1J NS C-WP►� T t)vw.,6 ASSOCIATES INC. November 10, 2011 City of Waterloo Christopher Western 715 Mulberry Street Waterloo, IA 50703-5783 Re: Asbestos Survey Services 910 West Shaulis; Waterloo, IA ATC Proposal No. 007-2011-0406 Dear Mr. Western: 223 East 4th Street Waterloo, IA 50703 www.atcassociates.com 319.233.0441 Fax 319.233.3269 ATC Associates Inc. (ATC) is pleased to present this proposal to provide a pre -demolition asbestos survey of one property located south of Waterloo, IA. The pre -demolition inspection will inspect for potential asbestos containing materials, which will be removed during the planed demolition. This inspection is required by the FEMA in conjunction with the State of Iowa prior to demolition of this property. ATC's proposal includes a field survey, by an Iowa -licensed inspector, sampling, laboratory analysis, preparing a survey report with recommendations, and bid specifications. SCOPE OF SERVICES ATC will perform the sampling in accordance to standard Iowa regulations at the site(s). The sampling will generally include collection and analysis of all identified suspect material. The survey will be performed by an Iowa -licensed Asbestos Inspector and will include the following specific activities: A visual inspection of all accessible interior areas to provide a general understanding of the various types and conditions of accessible ACM that may be present in the areas surveyed. ATC's report will include tables identifying the locations and estimated quantity of accessible ACM in the areas surveyed. The scope of work for a "Pre Demolition Survey" as described in the standard includes some minor exploratory demolition activities in random areas to access potential hidden ACM. In accordance to the referenced ASTM standard, samples will be collected of each suspect material. All samples will be analyzed initially by PLM and then submitted for point counts and transmission electron microscopy if requested. A report of ATC's findings including, types of suspect ACM sampled, list of actual types of ACM based on laboratory analysis and tables identifying the Proposed Building Demolition: Waterloo, Iowa Asbestos Survey Proposal# 007-2011-0406 location, estimated quantity and general condition of each type of accessible ACM found, representative common areas, and exterior areas surveyed. The report will also include general recommendations regarding removal and additional testing that should be performed. Upon completion of the asbestos survey report, ATC will write bidding documents for the asbestos abatement project at the facility. The scope of work will be determined by the client. The documents will include drawings (not to scale) and/or photos identifying locations of the asbestos containing materials within the building. The bidding documents will include the regulations and standards from with the abatement procedures will be based upon including but not limited to contractor requirements, air monitoring requirements, and record keeping requirements. COST PROPOSAL ATC has established a cost for the scope of work for this project. The cost breakdowns are included on the attached forms. The total cost for the scope of work for this project will be $545.00. CONCLUSION AND SCHEDULE ATC will follow the time schedule included in the RFP. ATC will start field work within 5 days of receiving a notice to proceed and will submit final reports within 30 days of receiving the notice to proceed. ATC has multiple Iowa licensed asbestos inspectors that could be utilized for this project. We thank you for taking the time to and effort to consider our proposal. If you have any questions regarding this proposal or require further information or clarification, please do not hesitate to contact me at (319) 233-0441. Thank you again for your consideration. Sincerely, ATC ASSOCIATES INC. Scott Hanson, PE Iowa Licensed Asbestos Inspector Gaylen Hiesterman, CGP Project Manager Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: 8813-09-351-002 Deed Holder: GRADY FARMS DAIRY INC Parcel Address: 910 W SHAULIS RD, WATERLOO, IA 50701 +,.:. I a 4.. 2 x- • I-A+ a „roar=,.t. �±# Logond Selectedroadname_ Aerial Photos hospital Bleck Hawk Co. firedept parks_ parks Wpmg ` Railroads J . •• • . • , _ W. SHAULIS RD. _ . r Townships t _-" - - -- �- ■ I �,• Sections jG�I i PPP s Water _ L •♦-1 �,..4 . i .. riParcels i 1' N Rlphts-of-Way ++. i 0 Township _- N City Lines •I raliroad_dim l. ..1 mnama roeddim -- - - - _ . - _ - watarname' . .. n - Mop coated with ArtIMS • Copyright (C) 1992.2001 ESRI Inc. Q 1 14,5 4f t Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditorOco.black-hawk.ia.us.orq Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes. See the recorded documents for more detailed legal information. http://www2.co.black-hawk. ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName=bhov... 11/16/2011 Black Hawk County Property Photos There is 1 photo of parcel 881309351002. Page 1 of 1 http://www2.co.black-hawk. ia.us/website/bhmap/bhParImages.asp?apn=8813 093 51002&... 11/16/2011 Black Hawk County Detailed Parcel Report Page 1 of 3 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID 8813-09-351-002 PDF No. ` Map Area Deed Holder Tax Mail to Address GRADY FARMS DAIRY INC Contract Buyer SWTLO-14 GRADY FARMS DAIRY INC 887 W SHAULIS RD WATERLOO, IA 50701-0000 Property Address 910 W SHAULIS RD WATERLOO, IA 50701-0000 Current Recorded Transfer Date, Drawn Date FiledRecorded Document Type 5/9/1991 12/31/1991 LD 560774 D SALES Date mount NUTC / Type 5/9/1991 68,000 SALE BETWEEN FAMILY MEMBERS / Deed BUILDING PERMIT Date !Number 7/14/1997 11162 5,184 Garage mount [Reason ASSESSED VALUES/CREDITS Year Class 2011 1100% Value Land Dwelling Building 73,310 2,050 3,380 M/E [Total 0 [168,740 Acres 6.96 [Taxable !Value 42,183 Land Dwelling 46,717 Building 11,945 M/E -'Total 0 90,845 Year Class 2010 A 100% Land Value 60,110 Dwelling Building 85,910 Credits Military Exemption 1,830 M/E Total 0 147,850 Acres 36.96 Homestead Credit D Iisabled Property Tax [Agricultural Veteran Credit Relief Credit [[Credit fr Family Farm Credit �axable Land ague 41,485 41,692 Dwelling Building ,263 M/E 0 Total 84,440 Year 941168 - SAN MARNAN ECON AGLAND TIFAMDI Class IA Gross Value axable Value Military Exemption Levy Rate 42.69322 Gross"Tax $1,779.97 $1,161.18 2009 1100% slue Land 0 0 27.16347 Dwelling Building IM/E Total 1147,850 I cres 36.96 60,110 185,910 1,830 0 Credits Military Exemption Homestead Credit !Disabled [Veteran Credit Property Tax Relief Credit J gricultural Credit Family Farm Credit I fr !Taxable `Value Land Dwelling Building M/E [Total 39,836 40,300 1,213 10 01,349 TAX INFORMATION ASSESSMENT YEAR 2010 PAYABLE 2011/2012 ax District 941168 - SAN MARNAN ECON AGLAND TIFAMDI Gross Value axable Value Military Exemption Levy Rate 42.69322 Gross"Tax $1,779.97 $1,161.18 Net Tax $2,890.00 Corp 85,910 1,692 0 0 27.16347 Nocorp - 61,940 142,748 Homestead [Disabled Veteran [Property Tax Relief Ag [Family Farm http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=8813093 51002 11/16/2011 Black Hawk County Detailed Parcel Report Page 2 of 3 LEGAL S 1/2 S 1/2 SW SEC 9 T 88 R 13 LAND Basis Credit Credit Credit Credit Credit Corp $0.00 $0.00 $0.00 $51.49 $0.00 Nocorp Totals: 377C $0.00 75 308 LEGAL S 1/2 S 1/2 SW SEC 9 T 88 R 13 LAND Basis Front '' Rear Side 1 Side 2 jLot • rea 1609977.6 Acres 36.96 136.96 Lump Sum 7.2 90 648 0 Totals: 377C .1 75 308 0 1609977.6 CSR Class Acres Unit/Acres {Units Adjustment otal 3778 25.66 90 12309 1-18 291 382 7.2 90 648 0 .48 377C .1 75 308 0 308 Totals: 6.96 88 3265 1-18 3247 DWELLING CHARACTERISTICS Type Style Single -Family / Owner Occupied 1 Story Frame Year Built Area Heat AC Attic 1950 680 Yes fres Floor & Stairs Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 5 -- 0 —_-- ---- 2 10 Basement Basement Finished Area No Basement Floor Full 400 0 Foundation Flooring C Bik Carp / Tile Exterior Walls Interior Finish sb Plas Roof - _ ---- --- sph / Gable Non -Base FloorIWall Pipeless Handfired 1Space Heaters Heating -0 1 f Year Built Style Igrea Basement (SF) No Basement (SF) Heat Attic ddtions 1960 1 Story Frame 1320 320 0 fres AC Yes 0 1980 1 Story Frame 168 0 0 fres fres 0 Plumbing 1 Full Bath Deck Style Area gl1 Lavatory Bsmt Entry -Low 49 GARAGES Year Built Style Width Length Area Basement Qtrs Over Area AC [1997 (Det Frame 24 24 576 0 None r 10 BASEMENT STALLS None AGRICULTURAL BUILDINGS Type r (Count Description Year Built ° 1Length "[Width 1 Unit 1131°t No. http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=881309351002 11/16/2011 Black Hawk County Detailed Parcel Report Page 3 of 3 Poultry House Steel Utility Building FR MTUPOLE 1940 66 118 11188 SF 1970 [78 32 2496 SF 1 2 http://www2. co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=8813 09351002 11/16/2011 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Council Communication City Council Meeting: November 21, 2011 Prepared: November 16, 2011 Dept. Head Signature: Number of Attachments: SUBJECT: 1 Ciima krwelL_ 6>t No .2m( - logri Resolution approving the City of Waterloo Annual Financial Report for the Fiscal Year Ended June 30, 2011 Submitted by: Michelle Weidner, Chief Financial Officer's Recommended City Council Action: I request that the City Council approve the City of Waterloo Annual Financial Report for the Fiscal Year Ended June 30, 2011 and authorize publication of the report and submission of the report to the State of Iowa. Summary Statement: The City Annual Financial Report format is similar to the annual budget filing required by the state. Information in this report will be shared with the office of the Iowa Auditor of State, the U.S. Bureau of the Census, various public interest groups and other state and federal agencies. This report was prepared using a modified cash basis of accounting. I'II provide additional information regarding the performance of city funds when the comprehensive annual financial report is completed. At this time, we expect that to be completed in late December. Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: None N/A None None None CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Forth F-66 (IA -2) (4-20-2011) CITY OF DUE: December STATE OF IOWA 2011 FINANCIAL REPORT FISCAL YEAR ENDED JUNE 30, 2011 WATERLOO , IOWA 16200701000000 CHIEF FINANCIAL OFFICER 715 MULBERRY STREET WATERLOO, IA 50703 (Please correct any error in name, address, and ZIP Code) 1, 2011 WHEN COMPLETED, PLEASE RETURN TO David A. Vaudt, CPA Auditor of State State Capitol Building Des Moines, IA 50319-0004 NOTE - The information supplied in this report will be shared by the Iowa State Auditor's Office, the U.S. Census Bureau, various public interest groups, and State and federal agencies. ALL FUNDS Item description Governmental (a) Proprietary (b) Total actual (c) Budget (d) Revenues and Other Financing Sources Taxes levied on property 37,186,888 ::: ::.............. ..... 37,186,888 37,312,210 Less: Uncollected property taxes -levy year 0 0 0 Net current property taxes 37,186,888 :: 37,186,888 37,312,210 Delinquent property taxes 34,746 :.................... 34,746 0 TIF revenues 5,185,374 :.......... ........ 5,185,374 5,067,418 Other city taxes 14,409,497 0 14,409,497 13,979,869 Licenses and permits 1,241,322 250 1,241,572 1,092,560 Use of money and property 1,628,906 55,846 1,684,752 1,297,959 Intergovernmental 32,030,954 318,451 32,349,405 38,750,307 Charges for fees and service 6,374,886 16,853,889 23,228,775 22,412,159 Special assessments 125,954 0 125,954 112,100 Miscellaneous 7,841,680 331 7,842,011 8,276,260 Other financing sources 30,113,075 4,767,500 34,880,575 41,558,767 Total revenues and other sources 136,173,282 21,996,267 158,169,549 169,859,609 Expenditures and Other Financing Uses Public safety 27,524,724 0 27,524,724 28,483,632 Public works 21,575,522 0 21,575,522 25,408,053 Health and social services 323,925 0 323,925 364,013 Culture and recreation 8,562,227 0 8,562,227 9,144,216 Community and economic development 12,866,739 0 12,866,739 16,436,340 General government 5,536,757 0 5,536,757 6,044,408 Debt service 20,233,270 0 20,233,270 21,032,246 Capital projects 18,217,043 0 18,217,043 27,637,576 Total governmental activities expenditures 114,840,207 0 114,840,207 134,550,484 Business type activities 0 13,687,283 13,687,283 26,742,097 Total ALL expenditures 114,840,207 13,687,283 128,527,490 161,292,581 Other financing uses, including transfers out 13,903,837 2,940,324 16,844,161 17,952,026 Total ALL expenditures/And other financing uses 128,744,044 16,627,607 145,371,651 179,244,607 Excess revenues and other sources over (Under) Expenditures/And other financing uses 7,429,238 5,368,660 12,797,898 -9,384,998 Beginning fund balance July 1, 2010 49,735,720 18,057,782 67,793,502 67,793,502 Ending fund balance June 30, 2011 57,164,958 23,426,442 80,591,400 58,408,504 Note - These balances do not include $ held in non -budgeted internal service funds; $ held in Private Purpose Trust funds and $ city operations. held in Pension Trust Funds; $ held in agency funds which were not budgeted and are not available for Indebtedness at June 30, 2011 Amount - Omit cents Indebtedness at June 30, 2011 Amount - Omit cents General obligation debt $ 86,401,771 Other long-term debt $ 0 Revenue debt $ 9,780,000 Short-term debt $ 0 TIF Revenue debt $ 380,285 Generalo obligation b gation debt limit $ 178,318,422 .............................................................. :: ........... CERTIFICATION THE FOREGOING REPORT IS CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF Signature of city clerk Date Published/Posted Mark (x) one © Date Published ❑ trate Posted Printed name of city clerk Suzy Schares, City Clerk Telephone Area Code 319 Number 291-4323 Extension —► Signature of Mayor of other City official (Name and Title) Date signed PLEASE PUBLISH THIS PAGE ONLY Part I REVENUE AND OTHER FINANCING SOURCES FOR YEAR ENDED JUNE 30, 2011 CITY OF WATERLOO 0GAAP EINON-GAAP = CASH BASIS Indicate by placing an X in the appropriate box on this sheet ONLY Line No. Item description General (a) Special revenue 1 2 3 4 5 6 7 Section A - TAXES Taxes levied on grope Less: Uncollected property taxes - Levy year Net current property taxes Delinquent property taxes Total property tax TIF revenues rtY 8 9 Other city taxes Utility tax replacement excise taxes Utility franchise tax (Chapter 364.2, Code of Iowa) 18,776,237 18,776,237 17,224 18, 793,461 .............. (b) TIF special revenue (c) Debt service (d) Capital projects (e) Permanent (f) Total governmental (Sum of cols. (a) through (f)) (9) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 11,261,002 11,261,002 10,417 11,271,419 829,835 500,446 892,739 0 0 7,149,649 7,149,649 7,105 7,156, 754 297,687 0 0 0 0 37,186,888 0 37,186,888 34,746 37, 221, 634 37,186, 888 0 T01 37,186,888 T01 892,739 T15 34,746 37,221,634 5,185, 374 1,627,968 892,739 1 2 3 4 5 6 7 8 9 10 Parimutuel wager tax 0 C30 0 10 11 Gaming wager tax 1,196, 664 1,196,664 C30 1,196,664 11 12 Mobile home tax 36,876 22,273 13,221 72,370 T19 72,370 12 13 Hotel/motel tax 1,186, 086 1,186, 086 T19 1,186,086 13 14 Other local option taxes 9,433,670 9,433,670 T09 9,433,670 14 15 TOTAL OTHER CITY TAXES 4,142,200 9,956,389 0 310,908 0 0 14,409,497 0 14,409,497 15 16 Section B - LICENSES AND PERMITS 1,227,914 13,408 1,241,322 250 T29 1,241, 572 16 17 Section C - USE OF MONEY AND PROPERTY 17 18 Interest 39,515 32,917 7,203 164,805 243,848 488,288 55,846 U20 544,134 18 19 Rents and royalties 771,233 191,865 122,569 1,085,667 U40 1,085,667 19 20 Other miscellaneous use of money and property 54,951 54,951 U20 54,951 20 21 0 0 21 22 23 TOTAL USE OF MONEY AND PROPERTY 865,699 224,782 7,203 287,374 243,848 0 1,628,906 55,846 1,684,752 22 24 Section D - INTERGOVERNMENTAL 25 26 27 Federal grants and reimbursements Federal grants 1,073,542 3,009,623 444,747 4,527,912 B89 4,527,912 23 24 25 26 27 28 Community development block grants 5,972,401 5,972,401 B50 5,972,401 28 29 Housing and urban development 48,661 5,006, 210 86,364 5,141,235 B50 5,141,235 29 30 Public assistance grants 39,427 733,527 772,954 43,463 B79 816,417 30 31 Payment in lieu of taxes 0 B30 0 31 32 0 0 32 33 34 35 36 37 38 39 40 Total Federal grants and reimbursements 1,161,630 14, 721, 761 0 86,364 444,747 0 16, 414, 502 43,463 16, 457, 965 33 34 35 36 37 38 39 40 Continued on next page Continued on next page Page 2 FORM F-66(IA-2) (4-20-2011) Part I REVENUE AND OTHER FINANCING SOURCES FOR YEAR ENDED JUNE 30, 2011 -- Continued CITY OF WATERLOO GAAP lX NON -GAAP = CASH BASIS Line No. Item description General (a) Special revenue (b) TIF special revenue (c) Debt service (d) Capital projects (e) Permanent (f) Total governmental (Sum of cols. (a) through (f)) (g) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 41 42 43 44 45 46 47 48 49 Section D - INTERGOVERNMENTAL - Continued State shared revenues Road use taxes Other state grants and reimbursements State grants 95,645 727,295 6,134,200 6,957,140 C89 6,957,140 41 42 43 44 45 46 47 48 49 50 Iowa Department of Transportation 1,024,773 1,024,773 C89 1,024,773 50 51 Iowa Department of Natural Resources 2,163 2,163 C89 2,163 51 52 Iowa Department of Economic Development 245,638 245,638 C89 245,638 52 53 CEBA grants 0 C89 0 53 54 Substance Abuse Grants 392,600 392,600 C89 392,600 54 55 State share - Public Assistance Grants 28,269 28,269 28,269 55 56 Sate share - Beer/Liquor 101,097 101,097 101,097 56 57 0 0 57 58 0 0 58 59 0 0 59 60 Total state 591,505 8,273,357 0 0 6,134,200 0 14, 999, 062 0 14, 999, 062 60 61 62 Local grants and reimbursements 61 62 63 County contributions 0 0 63 64 Library service 68,554 68,554 D89 68,554 64 65 Township contributions 32,877 32,877 D89 32,877 65 66 Fire/EMT service 0 D89 0 66 67 Local government reimbursements 168,000 301,349 46,610 515,959 274,988 D89 790,947 67 68 0 0 68 69 0 0 69 70 Total local grants and reimbursements 269,431 301,349 0 0 46,610 0 617,390 274,988 892,378 70 71 TOTAL INTERGOVERNMENTAL (Sum of lines 33, 60, and 70) 2,022,566 23,296,467 0 86,364 6,625,557 0 32,030,954 318,451 32,349,405 71 72 Section E - CHARGES FOR FEES AND SERVICE ....................................................... 72 73 Water 0 A91 0 73 74 Sewer 0 13,471,424 A80 13,471,424 74 75 Electric 0 A92 0 75 76 Gas 0 A93 0 76 77 Parking 459,774 459,774 A60 459,774 77 78 Airport 199,050 82,874 281,924 A01 281,924 78 79 Landfill/garbage 0 3,382,465 A81 3,382,465 79 80 Hospital 0 A36 0 80 Continued on next page Page 3 FORM F-66(IA-2) (4-20-2011) Part 1 REVENUE AND OTHER FINANCING SOURCES FOR YEAR ENDED JUNE 30, 2011 -- Continued CITY OF WATERLOO GAAP = CASH BASIS X NON-GAAP Line No. Item description General (a) Special revenue (b) TIF special revenue (c) Debt service (d) Capital projects (e) Permanent (f) Total governmental (Sum of cols. (a) through (f)) (g) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 81 ES F Section E - CHARGES OR FEES AND SERVICE - Continued ................ .................. ................ ................... ..•.............. 82 Transit 0 A94 0 82 83 Cable TV 0 T15 0 83 84 Internet 0 A03 0 84 85 Telephone 0 A03 0 85 86 Housing authority 0 A50 0 86 87 Storm water 0 A80 0 87 88 Other: 88 89 Nursing home 0 A89 0 89 90 Police service fees 420,894 420,894 A89 420,894 90 91 Prisoner care 0 A89 0 91 92 Fire service charges 361,995 361,995 A89 361,995 92 93 Ambulance charges 1,568,734 1,568,734 A89 1,568,734 93 94 Sidewalk street repair charges 77,075 77,075 A44 77,075 94 95 Housing and urban renewal charges 141,421 141,421 A50 141,421 95 96 River port and terminal fees - 0 A87 0 96 97 Public scales 0 A89 0 97 98 Cemetery charges 0 A03 0 98 99 Library charges 121,072 121,072 A89 121,072 99 100 Park, recreation, and cultural charges 2,162,819 2,162,819 A61 2,162,819 100 101 Animal control charges 2,520 2,520 A89 2,520 101 102 Other charges - Specify 0 0 102 103 Service Charges - Planning, Engineering, Traffic 695,057 81,601 776,658 776,658 103 104 TOTAL CHARGES FOR SERVICE 6,068,990 305,896 0 0 0 0 6.374,886 16,853,889 23,228,775 104 105 105 106 Section F - SPECIAL ASSESSMENTS 125,954 125,954 U01 125,954 106 107 Section G - MISCELLANEOUS S ANE OUS ................ .................. ................ ........................... 107 108 Contributions 413,131 863,206 1,276,337 U99 1,276,337 108 109 Deposits and sales/fuel tax refunds 884,849 174,151 206,775 1,265,775 331 U99 1,266,106 109 110 Sale of property and merchandise 0 U11 0 110 111 Fines 219,947 219,947 U30 219,947 111 112 Internal service charges 3,380,707 50,000 3,430,707 NR 3,430,707 112 113 Other miscellaneous - Specify 0 0 113 114 Black Hawk County Waste Commission Equity Distributions 1,073,828 1,073,828 1,073,828 114 115 Other 569,518 5,568 575,086 575,086 115 116 0 0 116 117 0 0 117 118 0 0 118 119 0 0 119 120 TOTAL MISCELLANEOUS 6,541,980 229,719 0 206,775 863,206 0 7,841,680 331 7,842,011 120 Continued on next page Page 4 FORM F-66(IA-2) (4-20-2011) Part I REVENUE AND OTHER FINANCING SOURCES FOR YEAR ENDED JUNE 30, 2011 -- Continued CITY OF WATERLOO GAAP ❑X NON -GAAP = CASH BASIS Line No. 121 122 • Item description TOTAL ALL REVENUES (Sum of lines 6, 7, 15,16,22 77, 704, 706, and 720) General (a) Special revenue (b) TIF special revenue (c) Debt service (d) Capital projects (e) Permanent (0 Total governmental (Sum of cols. (a) through (f)) (9) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 39, 788, 764 45,298,080 5,192, 577 8,048,175 7,732,611 0 106, 060, 207 17,228,767 123, 288, 974 121 123 Section H - OTHER FINANCING SOURCES 122 123 124 Proceeds of capital asset sales 221,808 221,808 NR 221,808 124 125 Proceeds of long-term debt (Excluding TIF internal borrowing) 5,547,106 7,500,000 13,047,106 4,767, 500 NR 17,814,606 125 126 Proceeds of anticipatory warrants or other short-term debt 0 A89 0 126 127 Regular transfers in and interfund loans 9,104, 488 4,288,163 13, 392,651 13,392,651 127 128 Internal TIF loans and transfers in 59,000 59,000 2,278,767 1,054,743 3,451,510 3,451,510 128 129 0 0 129 130 0 0 130 131 TOTAL OTHER FINANCING SOURCES 9,385,296 0 59,000 12,114,036 8,554,743 0 30,113,075 4,767,500 34, 880, 575 131 132 TOTAL REVENUES except for beginning balances (Sum of lines 121 and 131) 49,174, 060 45,298,080 5,251,577 20,162,211 16, 287, 354 0 136,173,282 21,996, 267 158,169, 549 132 133 133 134 135 Beginning fund balance July 1, 2010 18,951,962 15,108,177 1,834,477 494,4761 13,346,628 49, 735, 720 18,057,782 67, 793, 502 134 ... ..................... 135 136 TOTAL REVENUES AND OTHER FINANCING SOURCES (Sum of lines 132 and 134) 68,126, 022 60,406,257 7,086,054 20,656,687 29,633,982 0 185,909,002 40,054,049 225,963,051 136 137 138 139 137 138 139 140 • 140 141 141 142 142 143 .................... 143 144 144 145 145 146 146 147 147 148 148 149 149 150 150 151 152 153 151 152 153 154 • 154 155 155 156 156 157 157 158 158 159 159 Continued on next page Page 5 FORM F-66(IA-2) (4-20-2011) Part II EXPENDITURES AND OTHER FINANCING USES FOR FISCAL YEAR ENDED JUNE 30, 2011 CITY OF WATERLOO GAAP NON -GAAP = CASH BASIS X Line No. Item description General (a) Special revenue (b) TIF special revenue (c) Debt service (d) Capital projects (e) Permanent (f) Total governmental (Sum of cols. (a) through (f)) (g) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 1 SectionA—PUBLIC SAFETY 2 Police department/Crime prevention — Current operation 13,060,029 1,364,510 14,424,539 E62 14,424,539 2 3 Purchase of land and equipment 0 G62 0 3 4 Construction 0 F62 0 4 5 Jail — Current operation 0 E04 0 5 6 Purchase of land and equipment 0 G04 0 6 7 Construction 0 F04 0 7 8 Emergency management — Current operation 75,067 75,067 E89 75.067 8 9 Purchase of land and equipment 0 G89 0 9 10 Flood control — Current operation 0 E59 0 10 11 Purchase of land and equipment 0 G59 0 11 12 Construction 0 F59 0 12 13 Fire department— Current operation 9,175,991 1,254,957 10,430,948 E24 10,430,948 13 14 Purchase of land and equipment 0 G24 0 14 15 Construction 0 F24 0 15 16 Ambulance — Current operation 1,522,008 1,522,008 E32 1,522,008 16 17 Purchase of land and equipment 0 G32 0 17 18 Building inspections — Current operation 852,834 852,834 E66 852,834 18 19 Purchase of land and equipment 0 G66 0 19 20 Construction 0 F66 0 20 21 Miscellaneous protective services — Current operation 0 E66 0 21 22 Purchase of land and equipment 0 G66 0 22 23 Construction 0 F66 0 23 24 Animal control — Current operation 219,328 219,328 E32 219.328 24 25 Purchase of land and equipment 0 G32 0 25 26 Construction 0 F32 0 26 27 Other public safety — Current operation 0 E89 0 27 28 Purchase of land and equipment 0 G89 0 28 29 0 0 29 30 0 0 30 31 0 0 31 32 0 0 32 33 0 0 33 34 0 0 34 35 0 0 35 36 0 0 36 37 0 0 37 38 0 0 38 39 0 0 39 40 TOTAL PUBLIC SAFETY 24,905,257 2,619,467 0 0 0 0 27,524,724 0 27,524,724 40 Continued on next page Page 6 FORM F-66(IA-2) (4-20-2011) Part 11 EXPENDITURES AND OTHER FINANCING USES FOR FISCAL YEAR ENDED JUNE 30, 2011 -Continued CITY OF WATERLOO GAAP = CASH BASIS X NON -GAAP Line No. Item description General (a) Special revenue (b) TIF special revenue (c) Debt service (d) Capital projects (e) Permanent (f) Total governmental (Sum of cols. (a) through (f)) (9) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 41 Section B — PUBLICWORKS .... ................ . 41 42 Roads, bridges, sidewalks — Current operation 4,697,641 4,697,641 E44 4,697,641 42 43 Purchase of land and equipment 0 G44 0 43 44 Construction 97,527 7,097,076 7,194,603 F44 7,194,603 44 45 Parking meter and off-street— Current operation 367,615 367,615 E60 367.615 45 46 Purchase of land and equipment 0 G60 0 46 47 Construction 0 F60 0 47 48 Street lighting — Current operation 405,599 405,599 E44 405,599 48 49 Traffic control safety — Current operation 1,220,805 1,220,805 E44 1,220,805 49 50 Purchase of land and equipment 0 G44 0 50 51 Construction 0 F44 0 51 52 Snow removal — Current operation 1,724,178 1.724,178 E44 1,724,178 52 53 Purchase of land and equipment 0 G44 0 53 54 Highway engineering — Current operation 0 E44 0 54 55 Purchase of land and equipment 0 G44 0 55 56 Construction 0 F44 0 56 57 Street cleaning — Current operation 0 E81 0 57 58 Purchase of land and equipment 0 G81 0 58 59 Airport (if not an enterprise) — Current operation 839,466 267,774 1,107,240 E01 1,107,240 59 60 Purchase of land and equipment 660,075 660,075 G01 660,075 60 61 Construction 441,078 441,078 F01 441,078 61 62 Garbage (if not an enterprise) — Current operation 0 E81 0 62 63 Purchase of land and equipment 0 G81 0 63 64 Construction 0 F81 0 64 65 Other public works — Current operation 3,756,688 3,756,688 E89 3,756.688 65 66 Purchase of land and equipment 0 G89 0 66 67 Construction 0 F89 0 67 68 68 69 69 70 70 71 71 72 72 73 73 74 74 75 75 76 76 77 77 78 78 79 79 80 TOTAL PUBLIC WORKS 5,061,296 16,514,226 0 0 0 0 21,575,522 0 21,575,522 80 Continued on next page Page 7 FORM F-66(IA-2) (4-20-2011) Part II EXPENDITURES AND OTHER FINANCING USES FOR FISCAL YEAR ENDED JUNE 30, 2011 — Continued CITY OF WATERLOO Line No. 81 Item description Section C — HEALTH AND SOCIAL SERVICES General (a) Special revenue (b) TIF special revenue (c) Debt service (d) Capital projects (e) 0GAAP EINON-GAAP = CASH BASIS Permanent (f) Total governmental (Sum of cols. (a) through (f)) (9) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 81 82 Welfare assistance — Current operation 0 E79 0 82 83 Purchase of land and equipment 0 G79 0 83 84 City hospital — Current operation 0 E36 0 84 85 Purchase of land and equipment 0 G36 0 85 86 Construction 0 F36 0 86 87 Payments to private hospitals — Current operation 0 E36 0 87 88 Health regulation and inspections — Current operation 75,000 75.000 E32 75,000 88 89 Purchase of land and equipment 0 G32 0 89 90 Construction 0 F32 0 90 91 Water, air, and mosquito control — Current operation 0 E32 0 91 92 Purchase of land and equipment 0 G32 0 92 93 Construction 0 F32 0 93 94 Community mental health — Current operation 0 E32 0 94 95 Purchase of land and equipment 0 G32 0 95 96 Construction 0 F32 0 96 97 98 Other health and social services — Current operation 248,925 248,925 E79 248.925 97 Purchase of land and equipment 0 G79 0 98 99 Construction 0 F79 0 99 100 0 0 100 101 0 0 101 102 0 0 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 TOTAL HEALTH AND SOCIAL SERVICES 323,925 0 0 0 0 0 323,925 0 323,925 Continued on next page Page 8 FORM F-66(IA-2) (4-20-2011) 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 Part 11 EXPENDITURES AND OTHER FINANCING USES FOR FISCAL YEAR ENDED JUNE 30, 2011 - Continued CITY OF WATERLOO GAAP = CASH BASIS X NON-GAAP Line No. Item description General (a) Special revenue (b) TIF special revenue (c) Debt service (d) Capital projects (e) Permanent (f) Total governmental (Sum of cols. (a) through (f)) (g) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 121 Section D —CULTURE U TORE AND RECREATION N O .....................:................ ..:.................... 121 122 Library services — Current operation 2,451,846 2,451,846 E52 2,451,846 122 123 Purchase of land and equipment 1,874 1,874 G52 1,874 123 124 Construction 0 F52 0 124 125 Museum, band, theater—Current operation 1,101,807 1,101,807 E61 1,101,807 125 126 Purchase of land and equipment 0 G61 0 126 127 Parks — Current operation 2,484,674 2,484,674 E61 2,484,674 127 128 Purchase of land and equipment 0 G61 0 128 129 Construction 30,000 30,000 F61 30,000 129 130 Recreation — Current operation 1,685,007 1,685,007 E61 1,685,007 130 131 Purchase of land and equipment 0 G61 0 131 132 Construction 0 F61 0 132 133 Cemetery — Current operation 50,000 50,000 E03 50,000 133 134 Purchase of land and equipment 0 G03 0 134 135 Community center, auditorium, zoo and marina 754,019 754,019 E61 754,019 135 136 Other culture and recreation 3,000 3,000 E61 3,000 136 137 Purchase of land and equipment 0 G61 0 137 138 Construction 0 F61 0 138 139 TOTAL CULTURE AND RECREATION 8,562,227 0 0 0 0 0 8,562,227 0 8,562,227 139 140 Section E — COMMUNITY AND ECONOMIC C OMI DEVELOPMENT•• ................................................................................................... ...... ................. 140 141 Community beautification — Current operation 200,366 200,366 E89 200,366 141 142 Purchase of land and equipment 0 G89 0 142 143 Economic development — Current operation 941,956 941,956 E89 941,956 143 144 Purchase of land and equipment 0 G89 0 144 145 Housing and urban renewal — Current operation 8,709,270 8,709,270 E50 8,709,270 145 146 Purchase of land and equipment 418,788 418,788 G50 418,788 146 147 Construction 0 F50 0 147 148 Planning and zoning — Current operation 372,562 372,562 E29 372,562 148 149 Purchase of land and equipment 0 G29 0 149 150 Other community and economic development — Current operation 259,305 1,964,492 2,223,797 E89 2,223,797 150 151 Purchase of land and equipment 0 G89 0 151 152 Construction 0 F89 0 152 153 TOTAL COMMUNITY AND ECONOMIC DEVELOPMENT 1,774,189 9,128,058 1,964,492 0 0 0 12,866,739 0 12,866,739 153 154 ba to are expended out of the �:�:�:�:�::�:�:::�:�::�:::�::=:::�:�::::::::::::::::•...::::: ::.: TIF Rebates r .... ............. - TIF S ecial Revenue Fund within ........................................ ...... the Community and Economic Development ment ro ram's activity "Other" ..................................................... ................................................. ............................................................. ............. .................... 154 155Special 155 156 156 157 157 158 158 Continued on next page Page 9 FORM F-66(IA-2) (4-20-2011) Part II EXPENDITURES AND OTHER FINANCING USES FOR FISCAL YEAR ENDED JUNE 30, 2011 - Continued CITY OF WATERLOO GAAP = CASH BASIS X NON -GAAP Line No. Item description General (a� Special revenue (b) TIF special revenue (c Debt service (d) Capital projects (e) Permanent (f) Total governmental (Sum of cols. (a) through (f)) (9) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 159 Section F —E GENERAL GOVERNMENT . ...... .. ........................................ .. .............................. ...................... ::::::::::::::::::::::::::::::::::::: 159 160 Ma or, council and cit mana•er— Current operation 526,420 526,420::::::::::::::::::::: E29 526,420 160 161 Purchase of land and equipment 0 G29 0 161 162 Clerk, Treasurer, financial administration — Current operation 1,135,588 1,135,588 :::::::::::::::::::::::::::::: :::::::::::::::::::::::::::;::::::::: ::::::::::::::::::::::::::::::: :::::::::::::::::: ::::::::::::::::::::::::::::::::::::: :::::::::::::::::::: ;:;:;:;:;:;:;:::;:;:::;: ::::::::::::: E23 1,135,588 162 163 Purchase of land and e•ui•ment 0 G23 0 163 164 Elections — Current operation 0 E89 0 164 165 Purchase of land and e•uipment 0 G89 0 165 166 Le. al services and cit attorne — Current operation 349,962 349,962 E25 349,962 166 167 Purchase of land and e•ui•ment 0 G25 0 167 168 City hall and general buildings — Current operation 447,090 447,090 E31 447,090 168 169 Purchase of land and e.ui•ment 0 :::::::::::=:::::::: ::::::::::< :: >:::< : :::::::::::::::::: G31 0 169 170 Construction 0 F31 0 170 171 Tort liability — Current operation 1,172,718 1,172,718:::::::::::: E89 1,172,718 171 172 Other general • overnment — Current o.eration 1,860,213 44,766 1,904,979 ::::::::::::::::::: ::::::::::::::::::::::::::::::: ::::::::::::::::::: :::::::::::::::::: :::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::: :::::::::::::::::::: :::::::::::::::::::: ::::::::::::::::::: ::::::::::::::::::: ::::::::::::::::::::::::::::::::::::: E89 1,904,979 172 173 Purchase of land and e•ui•ment 0 G89 0 173 174 0 0 174 175 0 0 175 176 TOTAL GENERAL GOVERNMENT 5,491,991 44,766 0 0 0 0 5,536,757 5,536,757 176 177 Section G — DEBT SERVICE 94 10,600 20,222,576 20,233,270 20,233,270 177 178 0 0 178 179 0 0 179 180 0 0 180 181 0 0 181 182 TOTAL DEBT SERVICE 0 94 10,600 20,222,576 0 0 20,233,270 20,233,270 182 183 Section H — REGULAR CAPITAL PROJECTS — Specify ... .. ................... •:: ::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::: :::::::::.::::::::::: ::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::: ................... .................. ::::::::::::::::::::::::::: 0 183 184 Infrastructure 3,212,703 4,997,106 8,209 809 8,209,809 184 185 Buildin•s & Improvements 2,843,525 3,025,613 5,869,138 5,869,138 185 186 Vehicles & Equipment 1,865,027 1,865,027 1,865,027 186 lam• . . I:Z di "T"'"Ill 1 �'JJL7: MI, 1:IM= . inummi::.:.:............... 15,943,974 187 188 —TIF CAPITAL PROJECTS — Specify• ®EM ::: : . .::::>:.'::::::::>:::>::. >::• •»:>:: :.::�::���::�:�:�:�:�:�:�:��:�����< 0 188 189 TIF Districts - Economic Development 8,842 2,264,227 2,273,069 2,273,069 189 190 0 0 190 191 0 0 191 ma u • tota apt - • rojects 1 :: • ► I IIIIIIIIIIIIIIfi►z:ilt►3•.i1 I .42112iI:1`l 2,273,069 192 193 TOTAL CAPITAL PROJECTS 0 6,065,070 0 0 12,151,973 0 18,217,043 18,217,043 193 194 TOTAL GOVERNMENTAL ACTIVITIES EXPENDITURES 46,118,885 34,371,681 1,975,092 20,222,576 12,151,973 0 114,840,207 114,840,207 194 MIEMIIMIM - :•: 195 196 Continued on next page Page 10 FORM F-66(IA-2) (4-20-2011) Part 11 EXPENDITURES AND OTHER FINANCING USES FOR FISCAL YEAR ENDED JUNE 30, 2011 - Continued CITY OF WATERLOO 0GAAP EX NON -GAAP = CASH BASIS Line No. 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 Item description Section I — BUSINESS TYPE ACTIVITIES Water — Current operation Purchase of land and equipment Construction Sewer and sewage disposal — Current operation Purchase of land and equipment Construction Electric — Current operation Purchase of land and equipment Construction Gas Utility — Current operation Purchase of land and equipment Construction Parking — Current operation Purchase of land and equipment Construction Airport — Current operation Purchase of land and equipment Construction Landfill/Garbage — Current operation Purchase of land and equipment Construction Hospital — Current operation Purchase of land and equipment Construction Transit — Current operation Purchase of land and equipment Construction Cable TV, telephone, Internet — Current operation Purchase of land and equipment Housing authority — Current operation Purchase of land and equipment Construction Storm water — Current operation Purchase of land and equipment Construction General (a) Special revenue (b) TIF Special revenue (c) Debt service (d) Capital projects Permanent Fund (f) Total current governmental (Sum of cols. (a) through (f)) (g) ............... Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 197 6,515,691 108,363 640,540 3,135,696 238,061 E91 G91 F91 E80 G80 F80 E92 G92 F92 E93 G93 F93 E60 G60 F60 E01 001 F01 E81 G81 F81 E36 G36 F36 E94 G94 F94 E03 G03 E50 G50 F50 E80 G80 F80 0 0 0 6,515,691 108,363 640,540 0 0 0 0 0 0 0 0 0 0 0 0 3.135.696 238,061 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 Continued on next page Page 11 FORM F-66(IA-2) (4-20-2011) Part II EXPENDITURES AND OTHER FINANCING USES FOR FISCAL YEAR ENDED JUNE 30, 2011 — Continued CITY OF WATERLOO EIGAAP EINON-GAAP = CASH BASIS Line No. 237 Item description Section I — BUSINESS TYPE ACTIVITIES — Cont. 238 Other business type — Current operation 239 Purchase of land and equipment 240 Construction 241 242 Enterprise Debt Service 243 244 245 246 Enterprise Capital Projects Enterprise TIF Capital Projects General (a) :::.'••••••••••••••:.:"••••••••• : :•:•:•:•:•:•:-:•:•:-".• Internal service funds — Specify 247 248 249 250 251 252 TOTAL BUSINESS TYPE ACTIVITIES Special revenue (b) TIF special revenue (c) Debt service (d) Capital projects (e) . • ' • • • . . . . . .......... .......... : : • • Permanent (f) Total governmental (Sum of cols. (a) through (f)) (9) Proprietary (h) Code GRAND TOTAL (Sum of cols. (g) and (h)) (i) Line No. 241 2,112,175 936,757 2,112,175 242 936,757 243 . . . . . . 0 244 0 0 0 0 0 13,687,283 13,687,283 245 246 247 248 249 250 251 252 253 TOTAL EXPENDITURES (Sum of lines 194 and 251) 46,118,8851 34,371,681 254 Section J — OTHER FINANCING USES INCLUDING TRANSFERS OUT 1,975,092 20,222,576 12,151,9731 0 114,840,207 13,687,283 128,527,490, ....... * * * NE 255 Regular transfers out 1,347,839 9,104,488 253 10,452,327 2,940,324 13,392,651 254 255 256 Internal TIF loans/repayments and transfers out 59,000 3,392,510 3,451,510 3,451,510 256 257 0 0 257 258 259 260 TOTAL OTHER FINANCING USES TOTAL EXPENDITURES AND OTHER FINANCING USES (Sum of lines 253 and 258) • • • • - • • • •"•"• • • .• "••• • "- • .• • ................. 1,406,839 9,104,488 3,392,510 0 0 0 13,903,837 2,940,324 16,844,161 258 47,525,724 43,476,169 5,367,602 20,222,576 12,151,973 0 128,744,044 16,627,607 145,371,651 259 :•::: :::::::.: 260 261 Ending fund balance June 30, 2011: :•:•:•:•:-:-:•: :-:•:-:•:-:•:• :•:-:•:•:•:•:• :•:.: :•.•.• •:-:-:•:• :-:•:• :-:•:•:•:• •:• :•:•:•:• :•:•:•:•:•:•:•:•:•:•:• •:•:•:•:•:•: ........ -"-"- • • - . . . . . . . •:-:-:-:•:-: . :-:•:•:-:-:. •:-:•:•:-:•:. 261 262 Governmental: .'.'.'.'.'.'.".".'."............. .............'..... .........•......... . . . . . "•"• 262 263 Nonspendable 0 0 263 264 Restricted 0 0 264 265 Committed 0 0 265 266 Assigned 0 0 266 267 Unassigned 0 0 267 268 Total Governmental 0 0 0 0 0 0 07 269 Proprietary . . . . . 0 268 23,426,442 23,426,442 269 270 Total ending fund balance June 30, 2011 20,600,298 16,930,088 1,718,452 434,111 17,482,009 0 57,164,958 23,426,442 80,591,400 270 271 272 TOTAL REQUIREMENTS (Sum of lines 259 and 270) 68,126,022 60,406,257 7,086,054 20,656,687 29,633,982 0 185,909,002 40,054,049 225,963,051 271 • .•. . . . . . . :•:-:-:•:• :-:•:• :•:•:•:-:•:-:•:•:•:•. 272 Continued on next page Page 12 FORM F-66(IA-2) (4-20-2011) E89 0 238 G89 0 239 F89 0 240 241 2,112,175 936,757 2,112,175 242 936,757 243 . . . . . . 0 244 0 0 0 0 0 13,687,283 13,687,283 245 246 247 248 249 250 251 252 253 TOTAL EXPENDITURES (Sum of lines 194 and 251) 46,118,8851 34,371,681 254 Section J — OTHER FINANCING USES INCLUDING TRANSFERS OUT 1,975,092 20,222,576 12,151,9731 0 114,840,207 13,687,283 128,527,490, ....... * * * NE 255 Regular transfers out 1,347,839 9,104,488 253 10,452,327 2,940,324 13,392,651 254 255 256 Internal TIF loans/repayments and transfers out 59,000 3,392,510 3,451,510 3,451,510 256 257 0 0 257 258 259 260 TOTAL OTHER FINANCING USES TOTAL EXPENDITURES AND OTHER FINANCING USES (Sum of lines 253 and 258) • • • • - • • • •"•"• • • .• "••• • "- • .• • ................. 1,406,839 9,104,488 3,392,510 0 0 0 13,903,837 2,940,324 16,844,161 258 47,525,724 43,476,169 5,367,602 20,222,576 12,151,973 0 128,744,044 16,627,607 145,371,651 259 :•::: :::::::.: 260 261 Ending fund balance June 30, 2011: :•:•:•:•:-:-:•: :-:•:-:•:-:•:• :•:-:•:•:•:•:• :•:.: :•.•.• •:-:-:•:• :-:•:• :-:•:•:•:• •:• :•:•:•:• :•:•:•:•:•:•:•:•:•:•:• •:•:•:•:•:•: ........ -"-"- • • - . . . . . . . •:-:-:-:•:-: . :-:•:•:-:-:. •:-:•:•:-:•:. 261 262 Governmental: .'.'.'.'.'.'.".".'."............. .............'..... .........•......... . . . . . "•"• 262 263 Nonspendable 0 0 263 264 Restricted 0 0 264 265 Committed 0 0 265 266 Assigned 0 0 266 267 Unassigned 0 0 267 268 Total Governmental 0 0 0 0 0 0 07 269 Proprietary . . . . . 0 268 23,426,442 23,426,442 269 270 Total ending fund balance June 30, 2011 20,600,298 16,930,088 1,718,452 434,111 17,482,009 0 57,164,958 23,426,442 80,591,400 270 271 272 TOTAL REQUIREMENTS (Sum of lines 259 and 270) 68,126,022 60,406,257 7,086,054 20,656,687 29,633,982 0 185,909,002 40,054,049 225,963,051 271 • .•. . . . . . . :•:-:-:•:• :-:•:• :•:•:•:-:•:-:•:•:•:•. 272 Continued on next page Page 12 FORM F-66(IA-2) (4-20-2011) Part III INTERGOVERNMENTAL Please report below Include these expenditures Purpose Correction Health. Highways Transit subsidies Libraries... ...... ... Police protection Sewerage Sanitation All other EXPENDITURES expenditures made to in part II. Enter the State or to other local governments on a reimbursement or cost sharing basis. amount, omit cents. Purpose Highways........ All other.......... Amount paid to other local governments Amount paid to State MO5 $ L44 $ M32 108,979 L89 $ M44 M94 1,316,181 M52 43 889 M62 225,310 M80 M81 M89 $ $ 1,525.982 Part IV SALARIES AND WAGES Report here the total salaries and wages paid to all employees of your government before deductions of social retirement, etc. Include also salaries and wages paid to employees of any utility owned and operated by your government, as well as salaries and wages of municipal employees charged to construction projects. Total salaries and wages paid security, Amount - Omit cents Z00 $ 30.401,058 Part V DEBT OUTSTANDING, ISSUED, AND RETIRED A. Long-term debt Purpose Debt outstanding JULY 1, 2010 (a) Debt during the fiscal year Debt Outstanding JUNE 30, 2011 Interest paid this year (h) Issued (b) Retired (c) General obligation (d) TIF revenue (e) Revenue (f) Other (9) 1. Water utility 19U $ 2,435,000 29U $ 39U $ 310,000 49U $ 49U $ 49U $ 2,125,000 49U $ 191 $ 94,438 2. Sewer utility 19U 9,285,000 29U 39U 1,630,000 49U 491.1 49U 7,655.000 49U 189 429.322 3. Electric utility 19U 29U 391.1 49U 49U 49U 192 4. Gas utility 19U 29U 39U 49U 49U 49U 193 5. Transit-bus 19U 29U 39U 49U 49U 49U 194 6. Industrial Revenue 19T 24T 34T 44T 44T 189 7. Mortgage revenue 19T 24T 34T 44T 44T 189 8. TIF revenue 19U 569,296 29U 39U 189.011 49U 49U 380,285 49U 49U 189 20,552 Other-Specify 9. Corp Purpose 19U 83.600,000 29U 17,640.000 39U 15,970.000 49U 85,270,000 49U 49U 49U 189 3,113,072 Capital Loan 10. Notes 19U 355 000 29L1 39U 35,000 49U 320.000 49U 49U 49U 189 20,202 Land Purchase 11. 191.) 20,000 291) 39U 10,000 49U 10,000 49U 49U 49U 189 600 HUD 12. 19U 1,316,746 29U 39U 958,859 49U 357,887 49U 49U 491.1 0 189 29,049 IDED, 13. Employees 19U 231,243 29U 250,759 39U 38,118 49U 443,884 491J 49U 49U 189 1,762 14. 19U 29U 39U 49U 49U 49U 49U 189 Total long-term debt 97.812,285 17,890.759 19,140.988 86.401.771 380,285 9,780,000 0 3,708,997 B. Short-term debt Outstanding as of JULY 1, 2010 Outstanding as of JUNE 30, 2011 Amount - Omit cents 61V $ 0 64V $ 0 Part VI DEBT LIMITATION FOR GENERAL OBLIGATION BONDS Click to visit DOM Valuation WEBSITE.100% VAL BY INDIVIDUAL LEVY AUTHORITY Actual valuation — January 1, 2009 Amount - Omit cents $ 3,566,368,445 x .05 = $ MIZEUMIll Type of CASH AND INVESTMENT ASSETS AS OF JUNE 30, 2011 asset Amount - Omit cents Bond and interest funds (a) Bond construction funds (b) Pension/retirement funds (0) all other funds funds (d) Total (e) Cash and investments - Include cash on hand, CD's, time, checking and savings deposits, Federal securities, Federal agency securities, State and local government securities, and all other securities. Exclude value of real property. W01 W31 W61 $ 2,880,470 $ 25,605,344 2824179 48,921,973 80,231.966 REMARKS V98 This report is prepared using a modified cash basis (budgetary basis) and therefore, total cash and investments shown above of $80,231,966 does not equal total fund balance for all funds as reported on page one. FORM F-66(IA-2) (4-20-2011) Page 13 CITY OF WATERLOO Council Communication City Council Meeting: November 21, 2011 Prepared: November 15, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: PROFESSIONAL SERVICE AGREEMENT CITY CON TRACT NO. 773 SUPPLEMENTAL AGREEMENT #2 Submitted by: Jamie Knutson, P.E., Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Professional Services Agreement with AECOM, Inc., for additional design and inspection services for Contract No. 773. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required To provide additional design for theatre lighting, sound system, security cameras and a plaque for the performance structure. The City is working to maximize the grants and the additions listed above have been identified to be purchased and installed to in order to maximize the grants. The cost for the services is nine thousand five hundred ($9,500.00), and shall not be exceeded without authorization of the City. Source of Funds Black Hawk Gaming Assoc., RECAT, Private Donations, Black Hawk Co., City Policy Issue N/A Alternative N/A Background Inforrnation Letter of Transmittal TO: City of Waterloo 715 Mulberry Street Waterloo, Iowa50703 WE ARE SENDING YOU: I] Attached ❑ Shop Drawings ❑ Copy of Letter ❑ Prints ❑ Change Order A=COM DATE: November 18, 2011 JOB ID NO. ATTENTION: Mr. Jamie Knutson, P.E. RE: Supplemental Agreement No. 15 Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects • ❑ Under Separate Cover Via ❑ Plans ❑ Samples the Following Items: ❑ Specifications Copies Date No. Description 2 Supplemental Agreement No. 15 Design Services for additional features near Mark's Park and the Performance Structure THESE ARE TRANSMITTED AS CHECKED BELOW: ❑ For Approval I] For Your Use ❑ As Requested ❑ For Review and Comment ❑ For Bids Due 20 ❑ Approved as Submitted ❑ Approved as Noted ❑ Returned for Corrections ❑ Resubmit Copies for Approval ❑ Submit Copies for Distribution ❑ Return Corrected Prints ❑ Prints Returned After Loan to Us REMARKS: Upon execution, please return one (1) copy for our files. We look forward to continuing to work for the City of Waterloo on this project. If you have any questions, please advise. COPY TO: 501 Sycamore Street, Suite 222 SIGNED: g'L If enclosures are not as noted, kindly notify us at once. P.O. Box 1497 • Waterloo, Iowa 50704-1497 • Joe A. Becker (319) 232-6531 • Fax: (319) 232-0271 AECOM AECOM 319 232 6531 tel 501 Sycamore Street 319 232 0271 fax Strife -222 Waterloo, Iowa 50703 www.aecom.com CEDAR VALLEY RIVERFRONT RENAISSANCE WATERLOO VISION IOWA PROJECTS DESIGN SERVICES FOR ADDITIONAL FEATURES FOR MARK'S PARK AND PERFORMANCE STRUCTURE SUPPLEMENTAL AGREEMENT NO. 15 WHEREAS, a Professional Services Agreement was entered into between the City of Waterloo, Iowa (Client), and AECOM Technical Services, Inc., formerly Earth Tech, Inc. (Consultant), of Waterloo, Iowa, dated September 22, 2003, for the preliminary design, final design and construction -related services for the Cedar Valley Riverfront Renaissance, Waterloo Vision Iowa Projects, including the three major projects known as the Riverwalk Loop, Cedar River Dam Improvements and the Cedar River Plaza and Amphitheatre in Waterloo, Iowa; and WHEREAS, Supplemental Agreement No. 1 was entered into between the Client and the Consultant dated January 24, 2005, for Phase II - Final Design Services of selected alternatives; and WHEREAS, Supplemental Agreement No. 2 was entered into between the Client and the Consultant dated October 10, 2005, for Phase III - Construction -Review Services for that portion of the project including floodwall modifications at the Lower Plaza and Waterloo Center for the Arts Youth Pavilion; and WHEREAS, Supplemental Agreement No. 3 was entered into between the Client and the Consultant dated September 18, 2006, for Phase 111— Construction -Review Services for that portion of the project including the Riverwalk Loop Trail from East 6th Street to 18th Street; and WHEREAS, Supplemental Agreement No. 4 was entered into between the Client and the Consultant dated May 21, 2007, for Phase III — Construction Review Services for that portion of the project including the Waterloo Dam Rehabilitation and River Wall Reconstruction; and WHEREAS, Supplemental Agreement No. 5 was entered into between the Client and Consultant dated June 15, 2007, for Phase III - Construction Review Services for that portion of the project including the Riverwalk Loop Trail from Cedar Bend Park to Mullan Avenue; and WHEREAS, Supplemental Agreement No. 6 was entered into between the Client and the Consultant dated September 2, 2008, for Phase III - Construction Review Services for that portion of the project including the Riverwalk Loop Trail Enhancements (Overlooks) along the north side of the Cedar River, from 6th Street to the Cedar River Darn; and WHEREAS, Supplemental Agreement No. 7 was entered into between the Client and the Consultant dated October 20, 2008, for Phase III - Construction Review Services for repairs of damage to portions of the project along the Cedar River caused by the flood of 2008; and WHEREAS, Supplemental Agreement No. 8 was entered into between the Client and the Consultant, dated August 17, 2009, for final design services for Mark's Park and additional design services for a Performance Structure for the amphitheatre area of the Lower Plaza; and WHEREAS, Supplemental Agreement No. 9 was entered into between the Client and the Consultant, dated March 26, 2010, for Phase III - Construction Review Services for that portion of the project including the Riverwalk Loop Trail from West 6th Street to 18th Street on the south side of the Cedar River; and AECOM Page 2 WHEREAS, Supplemental Agreement No. 10 was entered into between the Client and the Consultant, dated April 26, 2010, for Phase III - Constructed Review Services for that portion of the project including the Lower Plaza, additional construction review services for the Waterloo Dam Rehabilitation and River Wall Construction, and for additional design services for the Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects; and WHEREAS, Supplemental Agreement No. 11 was entered into between the Client and the Consultant, dated December 13, 2010, for that portion of the project including electrical service modifications for the Cattle Congress Sanitary Pump Station; and WHEREAS, Supplemental Agreement No. 12 was entered into between Client and the Consultant dated March 14, 2011, for Phase III - Construction -Review Services for that portion of the project including both the Riverwalk Loop Trail on the north side of the river from Mullan Avenue to Park Avenue and the Mark's Park and the Performance Structure; and WHEREAS, Supplemental Agreement No. 13 was entered into between the Client and the Consultant dated March 14, 2011, for Phase III, Construction -Review Services for that portion of the project including the Cattle Congress Storm Water Pump Station; and WHEREAS, Supplemental Agreement No. 14 was entered into between the Client and the Consultant dated May 16, 2011, for Phase 111, Construction -Review Services for that portion of the project including the FY 2011 River Renaissance Upper Plaza; and WHEREAS, the Client and the Consultant now desire to enter into Supplemental Agreement No. 15 for design services for additional features near Mark's Park and the Performance Structure. NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows: Project Description The project consists of providing performance lighting and a sound system for the Performance Structure in the Lower Plaza. The project will also include the addition of security cameras in the Mark's Park and Lower Plaza areas and provide a recognition plaque for contributors to the Mark's Park project. The project will enhance the operation of the performance area within the Lower Plaza in addition to providing additional security. 11. Scope of Services The Scope of Services provided by the Consultant team (including InVision Architecture) will include all work, services, materials, equipment, personnel and supplies necessary to provide final design and construction review for the additional features for Mark's Park and the Performance Structure. The Scope of Services is further defined as follows: Additional Features for Mark's Park and the Performance Structure Tasks 1 - 6. These tasks include developing final design plans and specifications for additional features for Mark's Park and the Performance Structure, including performance lighting, sound system and security cameras. The tasks will include work necessary to complete the final design, project plans and specifications, and printing of the documents to obtain pricing from the contractor. The following tasks lead to the completion of the design and construction administration for the project. AECOM Page 3 Task 1 - Develop Recognition Plaque Design for Mark's Park and Performance Structure Contributors Task 2 - Develop Documents for Performance Lighting and Controls for Performance Structure Task 3 - Develop Documents for Sound System for Performance Structure Task 4 - Develop Documents for Security Camera System to Monitor Upper Plaza, Mark's Park and Amphitheatre Task 5 - Development of Change Order Documents to Include Additional Work in Project Task 6 - Field Review During Installation III. Compensation Compensation for the above services will be on an hourly basis in accordance with Part III of the original agreement. Estimated fee for the services is Nine Thousand Five Hundred Dollars ($9,500.00) and shall be added to the fee in Supplemental Agreement No. 8. IV. In all other respects, the obligations of the Client and the Consultant shall remain as specified in the Professional Services Agreement dated September 22, 2003; and subsequent amendments. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 15 as of the dates shown below: CITY OF WATERLOO, IOWA By: ATTEST: Ernest G. Clark Mayor By: AECOM TECHNICAL SERVICES, INC. By Joe A. Becker Vice President Date Date November 17, 2011 L:\work\ADMIN AGREE\SUPPLE\SA15CV RIverRen Mark'sParkAdditionalSer.doc CITY OF WATERLOO Council Communication City Council Meeting: November 21, 2011 Prepared: October 16 2011 Dept. Head Signature: ` # of Attachments: SUBJECT: Recommendation - Award of Bid to Cedar Rapids Truck Center for the purchase of one (1) 2012 Automated Side -Load Garbage Truck in the amount of $216,564 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Recommendation - Award of Bid to Cedar Rapids Truck Center Expenditure Required: $216,564.00 Source of Funds: 525-15-5400-2117 Policy Issue: N/A Alternative: N/A Background Information: It is my recommendation that the bid from Cedar Rapids Truck Center (Peterbilt) in the amount of $216,564 be accepted. Bids received were: Cedar Rapids Truck Center Cedar Rapids, IA $216,564 Twin Bridges Truck City Davenport, IA $226,130 Truck Country Cedar Rapids, IA $239,252.50 Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning &Development Director CITY OF WATERLOO Council Communication COUNCIL City Council Meeting: November 21, 2011 p ,,a,e i( ev-66(d-Havk No. 2n(1— MEMBERS Prepared: November 18, 2011 ee**eeee--"Dept. Head Signature: Noel Anderson, Community Planning & Development Director DAVID # of Attachments: JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 SUBJECT: Northeast Industrial Area Tax Increment District FY2011 Certification Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approve a resolution to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Northeast Industrial Area Tax Increment District and place the certification on file. Summary Statement: In accordance with the amended provision of the State Code of Iowa, it is required that the City of Waterloo annually certify to the County Auditor its expenditures that qualify for reimbursement from the tax increment fund. BOB GREENWOODExpenditure Required NA At -Large Source of Funds NA STEVE SCHMITT At -Large Policy Issue: Economic Development Alternative: Background Information: The city has established several TIF Districts for community development. The certification of expenditures incurred in each TIF District is required to be filed with Black Hawk County in order to collect the TIF revenue. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Northeast Industrial Area Tax Increment Redevelopment Area Schedule 1 Indebtedness Oualrfvinz for Tax Increment Reimbursement Under Section 403.19(2 No. Source Description of Indebtedness Cumulative Amount AMOUNT INCURRED Land Acquisition 8/95 Principal $245,447.90 Land Contract $245,447.90 Land Acquisition Principal $362,178.20 Land Contract $607,626.10 Sanitary Sewer FY 97-98 Principal $215,725.99 Advance $823,352.09 Dirt Credit 1997 Principal $347,400.00 Agreement $1,170,752.09 2000 - $126,796.00 2001- $63,203.00 2002 - $110,908.00 2003-$46,492.50 Engineering FY 97-00 Principal $105,796.41 G.O.Bonds $1,276,548.50 Recording fees FY 97-00 Principal $3,048.75 G.O.Bonds $1,279,597.25 Northeast Drive FY 1997 Principal $97,276.80 G.O. Bonds $1,376,874.05 T.G. Drive FY 1998 Principal $125,410.59 G.O. Bonds $1,502,284.64 R & N Investments II Rebate Principal TIF Tax Rebate 50% 2003 *0 $1,502,284.64 50% 2004 $1,502,284,64 (cancelled) 50% 2005 $1,502,284.64 50% 2006 $1,502,284.64 50% 2007 $1,502,284.64 Interstate Brands Rebate Principal TIF Tax Rebate 75% 2003 $21,999.00 $1,524,283.64 60% 2004 $18,402.00 $1,542,685.64 45% 2005 $16,027.56 $1,558,713.20 30%2006 $10,989.48 $1,569,702.68 15% 2007 $4,642.41 $1,574,345.09 Financing FY 1997-2000 Interest $417,660.53 G.O. Bonds $1,992,005.62 Plat Engineering Fund 411 Principal $5,000.00 $1,997,005.62 Interest $3,450.00 2001 G.O. Bonds $2,000,455.62 GT Drive II Fund 411 -Construction Principal $182,868.00 2001 G.O. Bonds $2,183,323.62 Interest $71,963.68 $2,255,287.30 Fund412- Construction Principal $48,630.00 $2,303,917.30 2002 G.O. Bonds Interest $21,873.14 .,. $2,325,790.44 Fund 412 -RISE Application Principal $4,500.00 2002 G.O. Bonds $2,330,290.44 Interest $3,139.00 $2,333,429.44 WIDA FY 2003 Interest $8,482.82 Contract $2,341,912.26 WIDA FY2004 Interest $10,820.89 Contract $2,352,733.15 WIDA FY2005 Interest $4,276.29 Contract $2,357,009.44 Cedar Valley FY2004 Principal $13,200.00 Contract $2,370,209.44 Cedar Valley FY2005 Principal $17,500.00 Contract $2,387,709.44 Cedar Valley FY2006 Principal $17,500.00 Contract $2,405,209.44 Cedar Valley FY2007 Principal $17,500.00 Contract $2,422,709.44 Cedar Valley FY2008 Principal $32,000.00 Contract $2,454,709.44 Cedar Valley FY2009 Principal $33,168.00 Contract $2,487,877.44 Cedar Valley FY2010 Principal $32,000.00 Contract $2,519,877.44 Cedar Valley FY2011 Principal $9,500.00 Contract $2,529,377.44 Gray Transportation Rebates Principal TIF Tax Rebate 50% 2005 $31,493.93 $2,560,871.37 50% 2006 $32,391.28 $2,593,262.65 50% 2007 $26,788.28 $2,620,050.93 50% 2008 $27,139.08 $2,647,190.01 50% 2009 $28,976.01 $2,676,166.02 Ferguson Enterprises Fund 414 Principal $3,500,000.00 2004 G.O. Bonds $6,176,166.02 Interest $1,708,885.00 $7,885,051.02 Ferguson Enterprises Rebates Principal TIF Tax Rebate EXHIBIT"A" Cumulative as of June 30, 2011 Project Designation: Northeast Industrial Area Tax Inc ement Redevelopment Area Schedulel Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012* FY2013* FY2014* FY2015* FY2016* $392,733.25 $435,187.68 $467,334.00 $461,864.00 $462,500.00 $458,210.00 $458,210.00 -$458,210.00 $458,210.00 $458,210.00 $8,277,784.27 $8,712,971.95 $9,180,305.95 $9,642,169.95 $10 104,669.95 $10.562879 95 $11,021,089.95 $11.479.299.95 $11,937,509.95 $12,395,719.95 Etringer Land Contract Principal $350,000.00 Land Contract $12,745,719.95 FY2007 Interest $3,161.67 $12,748,881.62 FY2008 Interest $2,499.56 $12,751,381.18 OFI Properties Principal TIF Tax Rebate $12,751,381.18 FY2009 $52,758.13 $12,804,139.31 FY2010 $54,310.00 $12,858,449.31 FY2011 $54,384.00 512,912,833.31 FY2012* $53,380.00 512,966,213.31 FY2013* $53,380.00 $13,019,593.31 1999 GO Bonds Refinanced -Deduct Old Debt Service Principal (5208,847.00) 1999 G.O. Bonds $12 810 746.31 Interest (575,344.00) $12,735,402.31 2007 GO Bonds -1999 GO Bonds Refinanced- Add New Debt Svc Principal 5210,281.00 2007 G.O. Bonds $12,945,683.31 Interest $58,851.00 $13,004,534.31 Fund 414 Taxable Reallocate Bonds for NE Site Projects -2008 Principal ($69,651.07) 2004 G.O. Bonds $12,934,883.24 Interest (534,007.24) $12,900,876.00 2001 GO Bonds Refinanced - Deduct Interest ($15,180.06 2001 G.O. Bonds $12 885,695.94 2009 GO Bonds - 2001 GO Bonds Interest 59,564.06 2009 G.O. Bonds $12,895,260.00 Veterans Ent Grant Principal $207,093.00 Advance $13,102,353.00 2002 GO Bonds Refinanced -Deduct Old Debt Service Principal (535,000.00) 1999 G.O. Bonds $13,067,353.00 Interest (56,250.001 $13,061,103.00 2010 GO Bonds - 2002 GO Bonds Refinanced - Add New Debt Svc Principal $35,266.02 2007 G.O. Bonds $13,096,369.02 Interest 53,241.25 $13,099,610.27 2004 GO Bonds Refinanced (Fund 414) - Deduct Old Debt Service Principal (52,175,000.00) 1999 G.O. Bonds $10,924,610.27 Interest (5600,422.50) $10,324,187.77 $12,499,187.77 2011 GO Bonds - 2004 GO Bonds Refinanced Principal $2,175,000.00 2011 G.O. Bonds Interest 5278,885.44 $12,778,073.21 EXHIBIT "B" Project Designation: Cumlative as of June 30, 2011 Northeast Industrial Area Tax Increment Redevelopment Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Received Amount Received from Payments under Sec. 402,12(2) Other Revenue Received Cumulative Amount 1 FY 1996 $0.00 $0.0C 2 FY 1997 $0.00 $0.0C 3 FY 1998 $0.00 $0.0C 4 FY 1999 $201,360.86 $201,360.86 5 FY 2000 $110,300.50 $311,661.36 6 FY 2001 $194,966.55 $506,627.91 7 FY 2002 $321,469.26 $828,097.17 8 FY 2003 $381,390.68 $1,209,487.85 9 FY 2004 $458,310.16 $1,667,798.01 10 FY2005 $651,752.82 $2,319,550.83 11 FY2006 $464,313.36 $2,783,864.19 12 FY2007 $1,446,002.26 $109,650.08 $4,339,516.53 13 FY2008 $1,063,218.88 $26,036.60 $5,428,772.01 14 FY2009 $891,841.05 $4,972.61 $6,325,585.67 15 FY2010 $862,108.93 $1,153.42 $7,188,848.02 16 FY2011 $665,367.52 $1,239.16 $7,855,454.70 17 FY2012* $665,367.52 $8,520,822.22 *ESTIMATE EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Northeast Industrial Area Tax Inc ement Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2 No. Source Description of Indebtedness Cumulative Amount AMOUNT INCURRED Land Acquisition 8/95 Principal $245,447.90 Land Contract $245,447.90 Land Acquisition Principal $362,178.20 Land Contract $607,626.10 Sanitary Sewer FY 97-98 Principal $215,725.99 Advance $823,352.09 Dirt Credit 1997 Principal $347,400.00 Agreement $1,170,752.09 2000 - $126,796.00 2001- $63,203.00 2002 - $110,908.00 2003- $46,492.50 Engineering FY 97-00 Principal $105,796.41 G.O.Bonds $1,276,548.50 Recording fees FY 97-00 Principal $3,048.75 G.O.Bonds $1,279,597.25 Northeast Drive FY 1997 Principal $97,276.80 G.O. Bonds $1,376,874.05 T.G. Drive FY 1998 Principal $125,410.59 G.O. Bonds $1,502,284.64 R & N Investments R Rebate Principal TIF Tax Rebate 50% 2003 $0 $1 502,284.64 50% 2004 $1,502,284.64 (cancelled) 50% 2005 $1,502,284.64 50% 2006 $1,502,284.64 50% 2007 $1,502,284.64 Interstate Brands Rebate Principal 11F Tax Rebate 75% 2003 $21,999.00 $1,524,283.64 60% 2004 $18,402.00 $1 542 685.64 45% 2005 $16,027.56 $1,558,713.20 30%2006 $10,989.48 $1,569,702.68 15% 2007 $4,642.41 $1,574,345.09 Financing FY 1997-2000 Interest $417,660.53 G.O. Bonds $1,992,005.62 Plat Engineering Fund 411 Principal $5,000.00 $1,997,005.62 Interest $3,450.00 2001 G.O. Bonds $2,000,455.62 GT Drive II Fund 411- Construction Principal $182,868.00 2001 G.O. Bonds $2,183,323.62 Interest $71,963.68 $2,255,287.30 Fund412-Construction Principal $48,630.00 $2,303,917.30 2002 G.O. Bonds Interest $21,873.14 $2,325,790.44 Fund 412 -RISE Application Principal $4,500.00 2002 G.O. Bonds $2,330,290.44 Interest $3,139.00 $2,333,429.44 WIDA FY 2003 Interest $8,482.82 Contract $2,341,912.26 WIDA FY2004 Interest $10,820.89 Contract $2,352,733.15 WIDA FY2005 Interest $4,276.29 Contract $2,357,009.44 Cedar Valley FY2004 Principal $13,200.00 Contract $2,370,209.44 Cedar Valley FY2005 Principal $17,500.00 Contract $2,387,709.44 Cedar Valley FY2006 Principal $17,500.00 Contract $2,405,209.44 Cedar Valley FY2007 Principal $17,500.00 Contract $2,422,709.44 Cedar Valley FY2008 Principal $32,000.00 Contract $2,454,709.44 Cedar Valley FY2009 Principal $33,168.00 Contract $2,487,877.44 Cedar Valley FY2010 Principal $32,000.00 Contract $2,519,877.44 Cedar Valley FY2011 Principal $9,500.00 Contract $2,529,377.44 Gray Transportation Rebates Principal TIF Tax Rebate 50% 2005 $31,493.93 $2,560,871.37 50% 2006 $32,391.28 $2,593,262.65 50% 2007 $26,788.28 $2,620,050.93 50% 2008 $27,139.08 $2,647,190.01 50% 2009 $28,976.01 $2,676,166.02 Ferguson Enterprises Fund 414 Principal $3,500,000.00 2004 G.O. Bonds $6,176,166.02 Interest $1,708,885.00 $7,885,051.02 Ferguson Enterprises Rebates Principal TIF Tax Rebate EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Northeast Industrial Area Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012* FY2013* FY2014* FY2015* FY2016* $392,733.25 $435,187.68 $467,334.00 $461,864.00 $462,500.00 $458,210.00 '$458,210.00 $458,210.00 ..$158,210.00 $458,210.00 $8,277,784.27 $8,712,971.95 $9,180,305.95 $9,642,169.95 $10,104,669.95 $10562.879.95 $11,021,089.95 $11.479.299.95 $11,937,509.95 $12,395,719.95 Etringer Land Contract Principal $350,000.00 Land Contract $12,745,719.95 FY2007 Interest $3,161.67 $12,748,881.62 FY2008 Interest $2,499.56 $12,751,381.18 OFI Properties Principal TIF Tax Rebate $12,751,381.18 50% FY2009 $52,758.13 $12,804,139.31 50% FY2010 $54,310.00 $12,858,449.31 50% FY2011 $54,384.00 $12,912,833.31 50% FY2012* $53,380.00 $12,966,213.31 50% FY2013* - $53,380.00 $13,019,593.31 Veteran Enterprises, Ltd. Principal ! TIF Tax. Rebate '; $13,019,593.31 50% FY2013 ';$27,926.00 $13,047,519.31 50% FY2014* $27,926.00 $13,075,445.31 50% FY2015* S $27,926.00 ': r" $13,103,371.31 50% FY2016* $27,926.00 i. $13,131,297.31 50% FY2017* $27,926.00 ':: $13,159,223.31 1999 GO Bonds Refinanced - Deduct Old Debt Service Principal ($208,847.00) 1999 G.O. Bonds $12,950,376.31 Interest ($75,344.00) $12,875,032.31 2007 GO Bonds - 1999 GO Bonds Refinanced - Add New Debt Svc Principal $210,281.00 2007 G.O. Bonds $13,085,313.31 Interest $58,851.00 $13,144,164.31 Fund 414 Taxable Reallocate Bonds for NE Site Projects - 2008 Principal ($69,651.07) 2004 G.O. Bonds $13,074,513.24 Interest ($34,007.24) $13,040,506.00 2001 GO Bonds Refinanced - Deduct Interest ($15,180.06) 2001 G.O. Bonds $13,025,325.94 2009 GO Bonds - 2001 GO Bonds Interest $9,564.06 2009 G.O. Bonds $13,034,890.00 Veterans Ent Grant Principal $207,093.00 Advance 513,241,983.00 2002 GO Bonds Refinanced - Deduct Old Debt Service Principal (535,000.00) 1999 G.O. Bonds $13,206,983.00 Interest ($6250.00) $13,200,733.00 2010 GO Bonds -2002 GO Bonds Refinanced- Add New Debt Svc Principal $35,266.02. 2007 G.O. Bonds 513,235,999.02 Interest $3,241.25 $13,239,240.27 2004 GO Bonds Refinanced (Fund 414)- Deduct Old Debt Service Principal ($2,175,000.00) 1999 G.O. Bonds $11,064 240.27 Interest ($600,42250) $10,463,817.77 $12,638,817.77 2011 GO Bonds - 2004 GO Bonds Refinanced Principal $2,175,000.00 2011 G.O. Bonds Interest $278,885.44 $12,917,703.21 EXHIBIT "B" Project Designation: Cumlative as of June 30, 2011 Northeast Industrial Area Tax Increment Redevelopment Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Received Amount Received from Payments under Sec. 402.12(2) Other Revenue Received Cumulative Amount 1 FY 1996 $0.00 $0.01 2 FY 1997 $0.00 $0.01 3 FY 1998 $0.00 $0.01 4 FY 1999 $201,360.86 $201,360.8. 5 FY 2000 $110,300.50 $311,661.3. 6 FY 2001 $194,966.55 $506,627.91 7 FY 2002 $321,469.26 $828,097.1 8 FY 2003 $381,390.68 $1,209,487.8 9 FY 2004 $458,310.16 $1,667,798.01 10 FY2005 $651,752.82 $2,319,550.8 11 FY2006 $464,313.36 $2,783,864.1 12 FY2007 $1,446,002.26 $109,650.08 $4,339,516.5 13 FY2008 $1,063,218.88 $26,036.60 $5,428,772.01 14 FY2009 $891,841.05 $4,972.61 $6,325,585.6 15 FY2010 $862,108.93 $1,153.42 $7,188,848.04 16 FY2011 $665,367.52 $1,239.16 $7,855,454.71 17 FY2012* $665,367.52 $8,520,822.2 4 *ESTIMATE Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO 5AtivL 126tiAI Me.t ( ) J4o. arr(- loo a Council Communication COUNCIL City Council Meeting; November 21, 2011 MEMBERS Prepared: November 18, 2011 eem0000e••oo•e•••••Dept. Head Signature: Noel Anderson, Community Planning & Development Director DAVID # of Attachments: JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 SUBJECT: Rath Area Tax Increment District FY2011 Certification Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approve a resolution to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Rath Area Tax Increment District and place the certification on file. Summary Statement: In accordance with the amended provision of the State Code of Iowa, it is required that the City of Waterloo annually certify to the County Auditor its expenditures that qualify for reimbursement from the tax increment fund. BOB GREENWOODEpx enditure Required NA At -Large Source of Funds NA STEVE SCHMITT At -Large Policy Issue: Economic Development Alternative: Background Information: The city has established several TIF Districts for community development. The certification of expenditures incurred in each TIF District is required to be filed with Black Hawk County in order to collect the TIF revenue. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Exhibit"A" Cumulative as of June 30, 2011 Project Designation: Rath Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19 2 NO DATE OF ISSUANCE OR EXPENDITURE SOURCE DESCRIPTION OF INDEBTEDNESS CUMULATIVE AMOUNT AMOUNT INCURRED Rath Demolition 7/12/90 Principal $475,000.00 G.O. Bonds $475,000.Od Interest $214,879.93 G.O. Bonds $689,879.93 Powers Manufacturing Expansion 6/12/91 Principal $150 000.00 G.O. Bonds $839 879.93 Interest $63,222.49 G.O. Bonds $903,102.42 Powers Manufacturing Expansion 5/15/92 Principal $150,000.00 G.O. Bonds $1,053,102.42 Interest $60,979.05 G.O. Bonds $1,114,081.47 Powers Manufacturing 6/94 Principal $300,000.00 G.O. Bonds $1,414,081.47 Interest $208,445.40 G.O. Bonds $1 622,526.87 Powers Manufacturing Improvements 6/95 Principal $50,000.00 G.O. Bonds $1,672,526.87 Interest $22,936.28 G.O. Bonds $1,695,463.15 Administration Fees FY 97 Principal $1,068.51 2000 GO Bonds $1,696,531.66 Recording fees FY98 Principal $1,200.00 2000 GO Bonds $1,697,731.66 Demo Grant - Crystal Interest on Advance 99-00 Principal $100,000.00 99, 00 GO Bonds $1,797,731.66 Principal $11,178.22 2000 GO Bonds $1,808,909.88 Land Improvements 3-00 Principal $12,400.00 1998 GO Bonds $1,821,309.88 Interest on $125,846.73 Interest $74,646.27 98, 99, 00 GO Bonds $1,895,956.15 Crystal Ice Rebate 75% 2002* Principal $96,488.74 Tax Rebate $1,992,444.89 60% 2003* 45% 2004* $77,119.20 $2,069,564.09 $60,475.50 $2,130,039.5' 30% 2005* $46,819.80 $2,176,859.3' 15% 2006* $24,076.87 $2,200,936.26 Crystal II Fund 406 Principal $450,000.00 2006 GO Bonds $2,650,936.26 Interest $252,561.30 2006 GO Bonds $2,903,497.56 Crystal II Rebate 50% 2010* Principal $58,500.00 Tax Rebate $2,961,997.56 50% 2011* $58,500.00 $3,020,497.56 50% 2012* 50% 2013* $58,500.00 $3,078,997.56 $58,500.00 $3,137,497.56 50% 2014* $58,500.00 $3,195,997.56 50% 2015* $58,500.00 $3,254,497.56 50% 2016* $58,500.00 $3,312,997.56 50% 2017* $58,500.00 $3,371,497.56 50% 2018* $58,500.00 $3,429,997.56 50% 2019* $58,500.00 $3,488,497.56 Powers 100% Principal $38,646.42 Tax Rebate $3,527,143.98 80% 2011* $30,917.14 $3,558,061.12 60% 2012* $23,187.85 $3,581,248.97 50% 2013* $19,323.21 $3,600,572.18 50% 2014* $19,323.21 $3,619,895.39 VRD 80% 2010* Principal $22,260.33 Tax Rebate $3,642,155.72 60% 2011* $19 477.79 $3,661,633.51 50% 2012* $16,695.25 $3,678,328.76 40% 2013* 40% 2014* $13,912.71 $3,692,241.47 $11,130.17 $3,703,371.64 30% 2015* $11,130.17 $3,714,501.81 30% 2016* $8,347.62 $3,722,849.43 20% 2017* 20% 2018* $8,347.62 $3,731,197.05 $5,565.08 $3,736,762.13 20% 2019* $5,565.08 $3,742,327.21 Rath Area Redevelopment Fund 411 6/01 Principal $115,000.00 2001 GO Bonds $3,857,327.21 Interest $54,605.87 2001 GO Bonds $3,911,933.0: Rath Area Redevelopment Fund 412 Principal $29,183.76 2002 GO Bonds $3,941,116.8. Interest $10,890.01 2002 GO Bonds $3,952,006.8 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Rath Tax Increment Redevelopment Area Schedulel Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) NO DATE OF ISSUANCE OR EXPENDITURE SOURCE DESCRIPTION OF INDEBTEDNESS CUMULATIVE AMOUNT AMOUNT INCURRED Rath Area Redevelopment Fund 413 Principal $121,885.41 2003 GO Bonds $4,073,892.26 Interest $29,182.00 2003 GO Bonds $4,103,074.26 Rath Area Redevelopment Fund 413 Principal $102,488.00 2003 GO Bonds $4,205,562.26 Interest $46,034.00 2003 GO Bonds $4,251,596.26 Rath Area Redevelopment Fund 414 Principal $75,000.00 2004 GO Bonds $4,326,596.26 Interest $32,317.50 2004 GO Bonds $4,358,913.76 Rath Area Redevelopment Fund 414 Taxable From NE Ind. Park Principal $61,994.76 2004 GO Bonds $4,420,908.52 Interest $30,268.97 2004 GO Bonds $4,451,177.49 Rath Area Development Fund 414 From NE Ind. Park Principal $6,656.31 2004 GO Bonds $4,457,833.80 Interest $3,250.34 2004 GO Bonds $4,461,084.14 State of Iowa BCRLF Loan Principal $280,000.00 State Loan $4,741,084.14 1999 GO Bonds Refinanced - Deduct Old Debt Service Principal ($44,472.00) 1999 GO Bonds $4,696,612.14 Interest ($16,043.00) 1999 GO Bonds $4,680,569.14 1999 GO Bonds Refinanced - Add New Debt Service - Fund 407 Principal $44,784.00 2007 GO Bonds $4,725,353.14 Interest $12,532.00 2007 GO Bonds $4,737,885.14 Rath Area Redevelopment Fund 407 (taxable) Principal $150,000.00 2007 GO Bonds $4,887,885.14 Interest $52,301.50 2007 GO Bonds $4,940,186.64 Rath Area Redevelopment Fund 408 (taxable) Principal $100,000.00 2008 GO Bonds $5,040,186.64 Interest $27,500.00 2008 GO Bonds $5,067,686.64 Rath Area Redevelopment Fund 409 (taxable) Principal $50,000.00 2008 GO Bonds $5,117,686.64 Interest $11,665.81 2008 GO Bonds $5,129,352.45 Asbestos Removal - Rath Admin Bldg Principal $125,008.37 Advance $5,254,360.82 2001 GO Bond Original Interest - Ref Interest ($11,023.87) 2001 GO Bonds $5,243,336.95 2009 GO Bonds - 2001 GO Bonds Ref Interest $7,472.88 2009 GO Bonds $5,250,809.83 Asbestos Removal - Rath Admin Bldg Principal $122,943.56 Advance $5,373,753.39 Secor Economic Dev Grant Principal $104,400.00 Advance $5,478,153.39 Loan Document PreparationPrincipal $9,764.34 Advance $5,487,917.73 CMC Site Purchase Principal $155,019.00 Advance $5,642,936.73 Rath Area Redevelopment Fund 410 (taxable) Principal $350,000.00 2010 GO Bonds $5,992,936.73 Interest $67,122.08 2010 GO Bonds $6,060,058.81 Rath Public Works Building - Fund 410 (exempt) Principal $700,000.00 2010 GO Bonds $6,760,058.81 Interest $93,209.08 2010 GO Bonds $6,853,267.89 2002 GO Bonds Refinanced - Deduct Old Debt Service Principal ($15,183.76) 2002 GO Bonds $6,838,084.13 Interest ($2,797.01) 2002 GO Bonds $6,835,287.12 2002 GO Bonds Refinanced - Add New Debt Service - Fund 410 Principal $15,390.68 2010 GO Bonds $6,850,677.80 Interest $1,450.53 2010 GO Bonds $6,852,128.33 625 Glenwood Acquisition Principal $355.00 Advance $6,852,483.33 BCLRF Transfer Principal $280,000.00 Advance $7,132,483.33 Secor RR Spur Principal $99,111.32 Advance $7,231,594.65 123 Stanley Acquisition Principal $359,459.00 Advance $7,591,053.65 2004 GO Bonds Refinanced (Fund 414) - Deduct Old Debt Service Principal ($40,000.00) 2002 GO Bonds $7,551,053.65 Interest ($10,355.00) 2002 GO Bonds $7,540,698.65 2004 GO Bonds Refinanced (Fund 414) - Add New Debt Service - Fund 411 Principal $40,000.00 2010 GO Bonds $7,580,698.65 Interest $5,560.56 2010 GO Bonds $7,586,259.21 EXHIBIT "B" Cumulative as of June 30, 2011 Project Designation: Rath Tax Increment Redevelopment Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Received Amount Received from Payments under Sec. 402.12(2) Other Revenue Received Cumulative Amount 1 FY 1992 $0.00 $0.00 2 FY 1993 $0.00 $0.00 3 FY 1994 $0.00 $0.00 4 FY 1995 $0.00 $0.00 5 FY 1996 $22,881.52 $22,881.52 6 FY 1997 $24,374.46 $47,255.98 7 FY 1998 $24,812.00 $72,067.98 8 FY 1999 $44,009.63 $116,077.61 9 FY 2000 $43,454.87 $159,532.48 10 FY 2001 $90,959.54 $250,492.02 11 FY 2002 $171,794.01 $422,286.03 12 FY 2003 $199,314.21 $621,600.24 13 FY2004 $195,574.51 $817,174.75 14 FY2005 $273,005.03 $1,090,179.78 15 FY2006 $243,503.71 $1,333,683.49 16 FY2007 $389,654.09 $38,456.17 $1,761,793.75 17 FY2008 $395,139.29 $14,337.72 $2,171,270.76 18 FY2009 $569,358.38 $5,156.91 $2,745,786.05 19 FY2010 $574,520.69 $1,620.21 $3,321,926.95 20 FY2011 $558,081.89 $1,597.28 $3,881,606.12 21 FY2012* $558,081.89 $4,439,688.01 * estimated Values Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication COUNCIL City Council Meeting: November 21, 2011 MEMBERS Prepared: November 18, 2011 cow -4 Atetfrv( "194190« Resotlyfiavt,A0 °°°'°°°°'°—""°'Dept. Head Signature: Noel Anderson, Community Planning & Development Director DAVID JONES Ward 1 # of Attachments: CAROLYN SUBJECT: San Marnan Tax Increment District FY2011 Certification COLE Ward2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 Recommended City Council Action: Approve a resolution to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the San Marnan Tax Increment District and place the certification on file. Summary Statement: In accordance with the amended provision of the State Code of Iowa, it is required that the City of Waterloo annually certify to the County Auditor its expenditures that qualify for reimbursement from the tax increment fund. BOB GREENwooDExpenditure Required NA At -Large STEVE SCHMITT At -Large Source of Funds NA Policy Issue: Economic Development Alternative: Background Information: The city has established several TIF Districts for community development. The certification of expenditures incurred in each TIF District is required to be filed with Black Hawk County in order to collect the TIF revenue. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EXHIBIT "A" June 30, 2011 Project Designation: San Marnan Tax Increment Development Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Date Of Issuance or Expenditure Source Description of Indebtedness Cumulative Amount AMOUNT INCURRED Land Acquisition FY 1999 $548,856.00 Contract debt $548,856.00 Interest FY 02 $106,427.98 $655,283.98 Interest FY 03 $42,502.01 $697,785.99 Interest FY 04 $16,795.35 $714,581.34 Interest FY 05 $11,094.86 $176,820.20 Interest FY 06 $12,570.24 $82,962.46 Interest FY 07 $12,303.70 $52,764.15 Interest FY 08 $7,665.09 $758,215.23 Road FY 1999 Recording Fees FY 99 Principal $2,373.60 G. O. Bonds $760,588.83 Design & Construction Eng. Principal $15,419.70 G. 0. Bonds $776,008.53 Construction of Rd & Sewer Principal $78,364.41 G. O. Bonds $854,372.94 Financing FY 98-00 - Interest $64,919.28 G. O. Bonds $919,292.22 GMAC Tax Rebates Principal TIF Rebate 75% 2003 $126,460.50 $1,045,752.72 60/o2004 $121,497.60 $1,167,250.32 45% 2005 $105 821.10 $1,273,071.42 30% 2006 $72,557.49 $1,345,628.91 15% 2007 $31,691.70 $1,377,320.61 VGM Tax Rebates Principal TIF Rebate 50%2009 150,788.00 $1,428,108.61 50%2010 $152,742.00 $1,580,850.61 50%2011 $102,094.00 $1,682,944.61 50% 2012' $101,146.00 $1,784,090.61 50%2013' $101,146.00 $1,885,236.61 CV Medical I -IQ Principal TIF Rebate 50%2009 $117,232.07 $2,002,468.68 50% 2010 $86,068.00 $2,088,536.68 50%201 '186,186.00 $2,174 722.68 50%2012• 155,455.01 $2 230 177 69 50%2013• "10.00 $2,230,177.69 ww Grainger, Inc. $2,230,177.69 100542012• $186,234.00 $2416411.69 100%2013• $186,234.00 $186,234.00 $186,234.00 $186,234.00 $186,234.00 $91,254.00 $2 602 645.69 $2,788,879.69 $2,975,113.69 $3 161 347.69 $3,347 581.69 $3,438,835.69 100%2014• 100%2015• 100%2016• 100%201• 49%2018 Financial Resource Advisors Principal TIF Rebate $3,438,835.69 100542012' $74,596.00 $3,513,431.69 100°%2013' $74,596.00 $3,588,027.69 100%2014' $74,596.00 $3,662,623.69 100%2015' $74,596.00 $3,737,219.69 100%2016• $74,596.00 $3,811,815.69 100% 2017' $74,596.00 $3,886,411.69 52%2018• $38,790.00 $3.925,201.69 CBE Land Purchase Principal $740 000.00 2005 GO Bonds $4,665,201.69 Interest $245,900.00 2005 GO Bonds $4,911,101.69 VGM Access Road Principal $600,000.00 2005 GO Bonds $5,511,101.69 Interest $197,330.00 2005 GO Bonds $5,708,431.69 VGM Fund 406 - FY2006 Principal $400,000.00 2006 GO Bonds $6,108,431.69 Interest $223,315.02 2006 GO Bonds $6,331,746.71 San Marnan Development Fund 407 FY2007 Principal $100,000.00 2007 GO Bonds $6,431,746.71 Interest $35,153.50 2007 GO Bonds $6,466,900.21 San Marnan Development Fund 408 FY2008 Principal $200 000.00 2008 GO Bonds $6 666 900.21 Interest $59,000.00 2008 GO Bonds $6,725,900.21 L&H Farms Advance $439,179.20 Advance $7,165,079.41 EXHIBIT"A" June 30, 2011 Project Designation: San Marnan Tax Increment Development Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Dry Run Sewer Study (FY10) Advance $19.69 Advance $7,165,099.10 Dry Run Sewer Study (FY11) Advance $9,539.75 Advance $7,174438.85 • Estimated I EXHIBIT "B" June 30. 2011 Project Designation: San Marnan Tax Increment Development Area Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Received Amount Received from Payments under Other Revenue Received Cumulative Amount 1 FY 1997 $0.00 $0.00 2 FY 1998 $0.00 $0.00 3 FY 1999 $0.00 $0.00 4 FY 2000 $0.00 $0.00 5 FY 2001 $0.00 $0.00 6 FY2002 $115,934.72 $115,934.72 7 FY 2003 $146,872.14 $180,000.00 $442,806.86 8 FY 2004 $177,843.34 $620,650.20 9 FY 2005 $205,851.80 $826,502.00 10 FY2006 $214,330.06 $1,040,832.06 11 FY2007 $199,764.79 $6,118.47 $1,246,715.32 12 FY2008 $395,258.07 $10,724.47 $1,652,697.86 13 FY2009 $690,161.90 $1,252.06 $2,344,111.82 14 FY2010 $715,267.61 $943.98 $3,060,323.41 15 FY2011 $898,340.12 $353.67 $3,959,017.20 15 FY2012* $898,340.12 $4,857,357.32 *Estimated I Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: November 21, 2011 Prepared: November 18, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: cpnc:c1 vL I�II�tI sb��-fi ole, Ao . 2t fl _ fr LJ SUBJECT: Logan Avenue Tax Increment District FY2011 Certification Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approve a resolution to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Logan Avenue Tax Increment District and place the certification on file. Summary Statement: In accordance with the amended provision of the State Code of Iowa, it is required that the City of Waterloo annually certify to the County Auditor its expenditures that qualify for reimbursement from the tax increment fund. Expenditure Required NA Source of Funds NA Policy Issue: Economic Development Alternative: Background Information: The city has established several TIF Districts for community development. The certification of expenditures incurred in each TIF District is required to be filed with Black Hawk County in order to collect the TIF revenue. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Exhibit"A June 30, 2011 Project Designation: Logan Avenue Tax Increment Redevelopment Area Schedule 1 Indebtedness Qual'fying for Tax Increment Reimbursement Under Section 403.19(21 NO. DATE OF ISSUANCE OR EXPENDITURE SOURCE DESCRIPTION OF INDEBTNESS Cumulative Amount AMOUNT INCURRED Land Acquisition 6/1/2004 Principal $522,545.25 Contract $522,545.25 Interest $122,659.86 $645,205.11 Misc. Improvements FY2002 Bonds Principal $19,598.08 2002 GO Bonds $664,803.19 Interest $6,945.64 $671,748.83 Hy Vee Lease FY2005 Principal $90,000.00 2005 GO Bonds $761,748.83 Interest $31,320.00 $793,068.83 Hy Vee Lease & Misc Improvements Fund 406 taxable Principal $50,000.00 2006 GO Bonds $843,068.83 Interest $25,656.82 $868,725.65 Logan TIF Improvements Fund 414 taxable Principal $40,000.00 2004 GO Bonds $908,725.65 Interest $17,236.02 $925,961.67 Logan TIF Improvements Fund 407 taxable Principal $50,000.00 2007 GO Bonds $975,961.67 Interest $17,728.00 $993,689.67 Logan TIF Improvements Fund 408 taxable Principal $75,000.00 2008 GO Bonds $1,068,689.67 Interest $23,750.00 $1092,439.67 Logan TIF Improvements Fund 410 taxable Principal $100,000.00 2010 GO Bonds $1,192,439.67 Merest $18,155.28 $1,210,594.95 2002 GO Bonds Refinanced - Deduct Old Debt Service Principal ($13,762.14) 2002 GO Bonds $1,196,832.81 Interest ($3,173.13) $1,193,659.68 2002 GO Bonds Refinanced - Add New Debt Service - Fund 410 Principal $14,028.16 2010 GO Bonds $1,207,687.84 Interest $1,645.58 $1,209,333.42 2004 GO Bonds Refinanced (Fund 414) - Deduct Old Debt Service Principal ($21,333.31) 2004 GO Bonds $1,188,000.11 Interest ($5,522.67) $1,182,477.44 2004 GO Bonds Refinanced (Fund 414) - Add New Debt Service - Fund 411 Principal $21,333.31 2011 GO Bonds $1,203,810.75 Interest $2,253.28 $1,206,064.03 Logan Plaza Retail Building 100% 2012* 100% 2013* 100% 2014* 100% 2015* 100% 2016* 100% 2017* Principal $37,584.00 Rebate $1,243,648.03 $37,584.00 $1,281,232.03 $37,584.00 $1,318,816.03 $37,584.00 $1,356,400.03 $37,584.00 $1,393,984.03 $37,584.00 $1,431,568.03 Walgreen's 100% 2012* 100% 2013* 100% 2014* 100% 2015* 100% 2016* Principal $53,430.00 Rebate $1,484,998.03 $53,430.00 $1,538,428.03 $53,430.00 $1,591,858.03 " $53,430.00 $1,645,288.03 $53,430.00 $1,698,718.03 Avita 100% 2012* 100% 2013* 74% 2014* 50% 2015* 50% 2016* 50% 2017* 100% 2018* $89,982.00 $89,982.00 $66,586.00 $44,990.00 $44,990.00 $44,990.00 $44,990.00 Rebate $1,788,700.03 $1,878,682.03 $1,945,268.03 $1,990,258.03 $2,035,248.03 $2,080,238.03 $2,125,228.03 Exhibit' B June 30, 2011 Project Designation: Logan Avenue Tax Increment Redevelopment Area Schedule2 Indebtedness Qual'fying for Tax Increment Reimbursement Under Section 403.19(21 No. Year Received Received Other Revenue Cumulative Amount 1 FY2005 $0.00 $0.00 $0.00 2 FY2006 $0.00 $0.00 $0.00 3 FY2007 $45,666.48 $0.00 $45,666.48 4 FY2008 $146,296.25 $1,481.70 $193,444.43 5 FY2009 $163,601.69 $527.23 $357,573.35 6 FY2010 $163,569.43 $128 91 $521,271.69 7 FY2011 $239,397.71 $295.63 $760,965.03 8 FY2012* $240,000.00 $0.00 $1,000,965.03 * - Estimated Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning &DevelopmentDirector CITY OF WATERLOO eo-Uilai YOWL "I 60 X1111 �t5a (�f-;a•� No. 260- 1015 COUNCIL City Council Meeting: November 21, 2011 rThMEMBERSPrepared: November 18, 2011 090 OO'O`O 8"0 "OOOO Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: q DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 Council Communication SUBJECT: MidPort / Airport Tax Increment District FY2011 Certification Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approve a resolution to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the MidPort/Airport Tax Increment District and place the certification on file. Summary Statement: In accordance with the amended provision of the State Code of Iowa, it is required that the City of Waterloo annually certify to the County Auditor its expenditures that qualify for reimbursement from the tax increment fund. BOB GREENWOOD Expenditure Required NA At -Large STEVE Source of Funds NA SCHMITT At -Large Policy Issue: Economic Development Alternative: Background Information: The city has established several TIF Districts for community development. The certification of expenditures incurred in each TIF District is required to be filed with Black Hawk County in order to collect the TIF revenue. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Airport Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(21 No. Date Of Issuance or Expenditure Source Amount Description of Indebtedness incurred Cumulative Amount Site Development FY 1996 Principal $220,648.35 1996 GO Bonds $220,648.35 MidPort Blvd. FY 1996 Principal $170,748.90 1996 GO Bonds $391,397.25 Rail Improvements FY 1996 Principal $8,682,75 1996 GO Bonds $100,080.00 Interest $205,357.39 1996 GO Bonds $605,437.39 Loan- Cedar Falls BDC Principal $10,000.00 ADVANCE $615,437,39 Interest 97-00 $1,058.63 $616,496.02 Interest FY 01 $300.00 $616,796.02 Interest FY 02 $275.00 $617,071.02 Basic Materials (AADA) FY 1997 Principal $100,000.00 ADVANCE $717,071.02 Interest 97-00 $10,561.65 $727,632.67 Interest FY 01 $3,000.00 $730,632.67 Interest FY 02 $3,000.00 $733,632.67 Interest FY 03 $3,180.82 $736,813.49 Interest FY04 $2,537.26 $739,350.75 Interest FY05 $2,400.00 $741,750.75 Interest FY06 $2,100.00 $743,850.75 htterest FY07 $1,800.00 $745,650.75 Interest FY08 $1,500.00 $747,150.75 Interest FY09 $1,200.00 $748,350.75 Interest FY10 $900.00 $749,250.75 Interest FY11 $600.00 $749,850.75 Interest FY12 $300.00 $750,150.75 NBDPORT BLVD. RISE PHASE 1 6/97 Principal $129,945.07 1997 GO Bonds $880,095.82 Rail Spur Improvements FY 97 Principal $116,629.00 1998 GO Bonds $996,724.82 Interest $119,366.30 1998 GO Bonds $1,116,091.12 Site Development FY 98 Principal $141,120.56 1998 GO Bonds $1,257,211.68 MidPort Blvd, FY 98 Principal $47,137.12 1998 GO Bonds $1,304,348.80 Rail Spur Improvements FY 98 Principal $77,449.07 1998 GO Bonds $1,381,797.87 Interest $123,689.79 1998 GO Bonds $1,505,487.66 Site Development FY 99 Principal $28,285.68 1999 G 0 Bonds $1,533,773.34 MidPort Blvd. FY 99 Principal $266,086.66 1999 G 0 Bonds $1,799,860.00 Sanitary Sewer FY 99 Principal $793,792.01 1999 G 0 Bonds $2,593,652.01 Interest $707,864.43 1999 G 0 Bonds $3,301,516.44 Site Development FY 00 Principal $106,524.92 2000 GO Bonds $3,408,041.36 Interest $55,651.00 $3 463,692.36 Sanitary Sewer FY 98-99 Principal $214,142.37 Advance $3,677,834.73 CB Richard Ellis Principal $210,000.00 Contract $3,887,834.73 Water Tap - WTT Principal $4,535.93 Advance $3,892,370.66 Water Tap - Adv. Heat Treat Principal $6,531,29 Advance $3,898,901,95 WTT Properties Tax Rebate TIF Rebate Agreement 100% 2001 $29,912.18 $3,928,814.13 100% 2002 $31,504,14 $3,960,318.27 100% 2003 $32,634.15 $3,992,952.42 Clear Windows Rebate TIF Rebate Agreement Page 1 of 3 EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Airport Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(21 75% 2004 $13,243.08 $4,006,195.50 60% 2005 $0.00 $4,006,195.50 45% 2006 $14,526.00 $4,020,721.50 30% 200 $8,715.58 $4,029 437.08 15% 2008 $2,346.00 $4,031,783.08 Advanced Heat Treat Rebate TIF Rebate Agreement 100% 2002 $43,149.60 $4,074,932.68 100% 2003 $44,697.34 $4,119,630.02 100% 2004 $46099.04 $4,165,729.06 Fed Ex Tax Rebate TIF Rebate Agreement 50% 2008 $24,433.25 $4,190,162,31 50% 2009 $26,224.00 $4,216,386.31 50% 2010 $25,916.00 $4,242,302.31 50% 2011 $25,952.00 $4,268,254.31 50% 2012* $25,712.00 $4,293,966.31 Criterion Tax Rebate TIF Rebate Agreement 50% 2008 $3,119.76 $4,297,086.07 50% 2009 $3,080.18 $4,300,166.25 50% 2010 $3,036.00 $4,303,202.25 50% 2011 $3,040.00 $4,306,242.25 50% 2012* $3,012.00 $4,309,254.25 Advanced Heat Treat Rebate II TIF Rebate Agreement 50% 2010 $37,584.00 $4,346,838.25 50% 2011 $37,636.00 $4,384,474.25 50% 2012* $37,462.00 $4,421,936.25 50% 2013* $37 462.00 $4,459,398.25 50% 2014* $37,462.00 $4 496 860.25 50% 2015* $37,462.00 $4,534,322.25 50% 2016* $22,477.00 $4,556,799.25 Magee Properties Rebate TIF Rebate Agreement 50% 2009 $6,126.00 $4,562,925.25 50% 2010 $6,054.00 $4,568,979.25 50% 2011 $6,062.00 $4,575,041.25 50% 2012* '. $6,006.00 $4,581,047.25 50% 2013* $6006.00 $4,587,053.25 Accurate Gear Rebate TIF Rebate Agreement 50% 2012* `. $6,334.00 $4,593,387.25 50% 2013* $6,334.00 $4,599,721.25 50% 2014* $6,334.00 $4 606 055.25 50% 2015* $6,334.00 $4,612,389.25 50% 2016* $6,334.00 $4,618,723.25 ConAgra Rebate TIF Rebate Agreement 90% 2010 $440,056.00 $5,058,779.25 90% 2011 $442,012.00 $5,500,791.25 90% 2012* $437,912.00 $5,938,703.25 90% 2013* $437,912.00 $6,376,615.25 90% 2014* $437 912.00 $6,814,527,25 90% 2015* $437,912.00 $7,252,439.25 90% 2016* $437,912.00 - $7 690,351.25 90% 2017* $437 912.00 $8,128,263.25 80% 2018* $389,256.00 $8,517,519.25 80% 2019* $389 256.00 $8,906,775.25 70% 2020* $340,598.00 $9,247,373.25 70% 2021* $340,598.00 $9,587,971.25 70% 2022* $340,598.00 $9,928,569.25 60% 2023* $291,942.00 $10,220,511.25 60% 2024* $291 942,00 $10,512,453.25 60% 2025* $291,942.00 $10,804,395.25 50% 2026* $243,284.00 $11,047,679.25 50% 2027* $243,284.00 $11,290,963.25 50% 2028* $243,284.00 $11,534,247.25 50% 2029* $243,284.00 $11,777,531.25 Em. ire Enter.rises TIF Rebate Agreement 50% 2011 $7,390.00 $11,784,921.25 50% 2012* $7,322.00 $11,792,243.25 50% 2013* $7,322.00 - $11,799,565.25 50% 2014* $7,322.00 $11,806 887.25 50% 2015* $7,322.00 $11,814,209.25 Page 2 of 3 EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Airport Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Cedar Valley Economic Development (Marketing) Principal $4,500.00 Contract $11,818,709.25 Midport Sign Fund 412 Principal $51,825.00 412 GO Bonds $11,870,534.25 Interest $23,665.40 412 GO Bonds $11,894,199.65 Midport Sign Fund 411 Principal $11,069.00 411 GO Bonds $11,905,268.65 Interest $7,637.70 411 GO Bonds $11,912,906.35 Cedar Valley FY2004 Principal $17,500.00 Contract $11,930,406.35 Fund 413 Taxable Principal $200,000.00 413 GO Bonds $12,130,406.35 Interest $76,609.00 $12,207,015.35 Fund 413 Taxable - Reallocate out of Midport Principal ($102,488.00) 413 GO Bonds $12,104,527.35 Interest ($38,889.00) $12,065,638.35 Fund 413 Tax Exempt Principal $100,000.00 413 GO Bonds $12,165,638.35 Interest $26,177.00 $12,191,815.35 Fund 413 Tax Exempt - Reallocate out of Midport Principal ($55,358.87) 413 GO Bonds $12,136,456.48 Interest ($14,490.00) $12,121,966.48 Fund 413 Tax Exempt- Reallocate to Chamberlain Principal ($41,466.93) 413 GO Bonds $12,080,499.55 hrterest ($10,856.00) $12,069,643.55 Fund 414 Taxable - Reallocate out of NE Ind Park Principal $1,000.00 414 GO Bonds $12,070,643.55 Interest $488.00 $12,071,131.55 Greater Cedar Valley Alliance FYE2005 Principal $17,500.00 Contract $12,088,631.55 Greater Cedar Valley Alliance FYE2006 Principal $17,500.00 Contract $12,106,131.55 Greater Cedar Valley Alliance FYE2007 Principal $17,500.00 Contract $12,123,631.55 Greater Cedar Valley Alliance FYE2008 Principal $32,000.00 Contract $12,155,631.55 Greater Cedar Valley Alliance FYE2009 Principal $32,000.00 Contract $12,187,631.55 Greater Cedar Valley Alliance FYE2010 Principal $32,000.00 Contract $12,219,631.55 Greater Cedar Valley Alliance FYE2011 Principal $9,500.00 Contract $12,229,131.55 1998 GO Bonds Refinanced - Deduct Old Debt Service Principal ($153,991.00) 1998 GO Bonds $12,075,140.55 Interest ($25,186.00) $12,049,954.55 1999 GO Bonds Refinanced - Deduct Old Debt Service Principal ($482,216.00) 1999 GO Bonds $11,567,738.55 Interest ($173,967.00) $11,393,771.55 1998 GO Bonds Refinanced - Add New Debt Service Principal $155,051.00 2007 GO Bonds $11,548,822.55 Interest $22,397.00 $11,571,219.55 1999 GO Bonds Refinanced - Add New Debt Service Principal $485,540.00 2007 GO Bonds $12,056,759.55 Interest $135,891.00 $12,192,650.55 Fund 409 Taxable Principal $155,000.00 2009 GO Bonds $12,347,650.55 Interest $37,543.26 $12,385,193.81 Welter Purchase Principal $349,018,34 Advance $12,734,212.15 WIDA Purchase Principal $14,367.18 Advance $12,748,579.33 LaForge Grant Principal $214,463.00 Advance $12,963,042.33 FAA Land Release Principal $111,618.00 Advance $13,074,660.33 2002 GO Bonds Refinanced - Deduct Old Debt Service Principal ($36,825.00) 1999 GO Bonds $13,037,835.33 Interest (8146,172.66) $12,891,662.67 2002 GO Bonds Refinanced - Add New Debt Service - Fund 410 Principal $37,091.02 2010 GO Bonds $12,928,753.69 Interest $75,805.14 $13,004,558.83 Standard Trucking Grant Principal $99,985.00 Advance $13,104,543,83 *Estimated Page 3 of 3 EXHIBIT "B" Cumulative as of June 30, 2011 Project Designation: Airport Tax Increment Redevelopment Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Received Amount Received from Payments under Sec. 402.12(2) Other Revenue Received Cumulative Amount 1 FY 1996 $0.00 $0.00 2 FY 1997 $0.00 $0.00 3 FY 1998 $0.00 $0.00 4 FY 1999 $0.00 $0.00 5 FY 2000 $199,485.92 $199,485.92 6 FY 2001 $173,980.54 $373,466.46 7 FY 2002 $215,717.04 $589,183.50 8 FY 2003 $226,422.30 $815,605.80 9 FY 2004 $238,607.04 $1,054,212.84 10 FY2005 $329,246.96 $1,383,459.80 11 FY2006 $272,132.01 $1,655,591.81 12 FY2007 $352,005.51 $53,241.43 $2,060,838.75 13 FY2008 $490,903.37 $22,100.85 $2,573,842.97 14 FY2009 $905,538.28 $24,935.40 $3,504,316.65 15 FY2010 $1,153,257.70 $31,855.29 $4,689,429.64 16 FY2011 $1,217,346.57 $22,119.44 $5,928,895.65 17 FY2012* $1,217,346.57 $7,146,242.22 *ESTIMATED EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Airport Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(21 No. Date Of Issuance or Expenditure Source Amount Description of Indebtedness incurred Cumulative Amount Site Development FY 1996 Principal $220,648.35 1996 GO Bonds $220,648.35 MidPort Blvd. FY 1996 Principal $170,748.90 1996 GO Bonds $391,397.25 Rail Improvements FY 1996 Principal $8,682.75 1996 GO Bonds $400,080.00 Interest $205,357.39 1996 GO Bonds $605,437.39 Loan - Cedar Falls BDC Principal $10,000.00 ADVANCE $615,437.39 Interest 97-00 $1,058.63 $616,496.02 Interest FY 01 $300.00 $616,796.02 Interest FY 02 $275.00 $617,071.02 Basic Materials (AADA) FY 1997 Principal $100,000.00 ADVANCE $717,071.02 Interest 97-00 $10,561.65 $727,632.67 Interest FY 01 $3,000.00 $730,632.67 Interest FY 02 $3,000.00 $733,632.67 Interest FY 03 $3,180.82 $736,813.49 Interest FY04 $2,537.26 $739,350.75 Interest FY05 $2,400.00 $741,750.75 Interest FY06 $2,100.00 $743,850.75 Interest FY07 $1,800.00 $745,650.75 Interest FY08 $1,500.00 $747,150,75 Interest FY09 $1,200.00 $748,350.75 Interest FY10 $900.00 $749,250.75 Interest FY11 $600.00 $749,850.75 Interest FY12 $300.00 $750,150.75 MIDPORT BLVD. RISE PHASE 1 6/97 Principal $129,945.07 1997 GO Bonds $880,095.82 Rail Spur Improvements FY 97 Principal $116,629.00 1998 GO Bonds $996,724.82 Interest $119,366.30 1998 GO Bonds $1,116,091.12 Site Development FY 98 Principal $141,120.56 1998 GO Bonds $1,257,211.68 MidPort Blvd. FY 98 Principal $47,137.12 1998 GO Bonds $1,304,348.80 Rail Spur Improvements FY 98 Principal $77,449.07 1998 GO Bonds $1,381,797.87 Interest $123,689.79 1998 GO Bonds $1,505,487.66 Site Development FY 99 Principal $28,285.68 1999 G O Bonds $1,533,773.34 MidPort Blvd. FY 99 Principal $266,086.66 1999 G O Bonds $1,799,860.00 Sanitary Sewer FY 99 Principal $793,792.01 1999 G O Bonds $2,593,652.01 Interest $707,864.43 1999 G O Bonds $3,301,516.44 Site Development FY 00 Principal $106,524.92 2000 GO Bonds $3,408,041.36 Interest $55,651.00 $ 463,692.36 Sanitary Sewer FY 98-99 Principal $214,142.37 Advance $3,677,834.73 CB Richard Ellis Principal $210,000.00 Contract $3,887,834.73 Water Tap - WIT Principal $4,535.93 Advance $3,892,370.66 Water Tap - Adv. Heat Treat Principal $6,531.29 Advance $3,898,901.95 WIT Properties Tax Rebate TIF Rebate Agreement 100% 2001 $29,912.18 $3,928,814.13 100% 2002 $31,504.14 $3,960,318.27 100% 2003 $32,634.15 $3,992,952.42 Clear Windows Rebate TIF Rebate Agreement Page 1 of 4 EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Airport Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(21 75% 2004 $13,243.08 '•' 00 95.50 60% 2005 $0.00 t • 006 195.50 45% 2006 $14,526.00 ', ' 020 721.50 30% 2007 $8,715.58 '• 029 437.08 15% 2008 $2,346.00 $4,031,783.08 Advanced Heat Treat Rebate TIF Rebate Agreement 100% 2002 $43,149.60 $4,074,932.68 100% 2003 $44,697.34 $4,119,630.02 100% 2004 $46,099.04 $4,165,729.06 Fed Ex Tax Rebate TIF Rebate Agreement 50% 2008 $24,433.25 t 190 162.31 50% 2009 $26,224.00 ' 216 386.31 50% 2010 $25,916.00 ' • 242 302.31 50% 2011 $25,952.00 ', 268 254.31 50% 2012* $25,712.00 $4,293,966.31 Criterion Tax Rebate TIF Rebate Agreement 50% 2008 $3,119.76 '• 297 086.07 50%2009 $3,080.18 '•1 300 166.25 50% 2010 $3,036.00 '. 303 202.25 50% 2011 $3,040.00 ' 306 242.25 50% 2012* -$3,012.00 $4,309,254.25 Advanced Heat Treat Rebate II TIF Rebate Agreement 50% 2010 $37,584.00 ' � 346 838.25 50% 2011 $37,636.00 ' 384 474.25 50% 2012* $37,462.00 421 936.25 50% 2013* $37,462.00 t' 459 398.25 50% 2014* $37,462.00 496 860.25 50% 2015* $37,462.00 ' ' 534 322.25 50%2016* $22,477.00 $4,556,799.25 Magee Properties Rebate TIF Rebate Agreement 50% 2009 $6,126.00 '. 562 925,25 50% 2010 $6,054.00 '. 568 979.25 50% 2011 $6,062.00 '. 575 041.25 50% 2012* $6,006.00 '. 581 047.25 50% 2013* ' -$6,006.00 $4,587,053.25 Accurate Gear Rebate TIF Rebate Agreement 50% 2012* $6,334.00 ' 593 387.25 50% 2013* $6,334.00 t 599 721 25 50% 2014* $6,334.00 ' ' 606 055.25 50% 2015* $6,334.00 t £ 612 389.25 50% 2016* $6,334.00 $4,618,723.25 ConAgra Rebate TIF Rebate Agreement 90% 2010 $440,056.00 '. 058 779.25 90% 2011 $442,012.00 ' 500 791.25 90% 2012* $437,912.00 ' 938 703.25 90% 2013* $437,912.00 ' . 376 615.25 90% 2014* $437,912.00 '6814527.25 90% 2015* '$437,912.00.. '.7252439.25 90% 2016* $437912.00 '7690351.25 90% 2017* $437,912.00 '8128263.25 80% 2018* $389,256.00 '.8517519.25 80% 2019* ' $389,256.00 '.8 906 775.25 70% 2020* ' $340,598.00 '.9247373.25 70% 2021* $340,598.00 '.9587971.25 70% 2022* $340,598.00 '.9 928 569.25 60% 2023* $291,942.00 '10 220 511.25 60% 2024" 1$291,942.00 '.10 512 453.25 60% 2025* $291,942.00 '•10804395.25 50% 2026* $243,284.00 '.11 047 679.25 50% 2027* $243,284.00 '.11 290 963.25 50% 2028* $243,284.00 '.11534 247.25 50% 2029* $243,284.00 $11,777,531.25 Empire Enterprises TIF Rebate Agreement 50% 2011 $7,390.00 '11784 921.25 50% 2012* $7,322.00 '.11792243.25 50% 2013* $7,322.00 '.11799 565.25 50% 2014* $7,322.00 '11 806 887.25 50% 2015* $7,322.00 $11,814,209.25 Page 2 of 4 EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Airport Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) LaForge, LLC'' TIF: Rebate Agreement 50%2013 $33,526.00 $11,847,735.25 50% 2014* :.$33,526.00 $11,881,261.25 50% 2015* $33 526.00 $11,914,787.25 50% 2016* =$33,526.00 - $11,948,313.25 50% 2017* $33,526.00 :' $11,981,839.25 50%=2018*$33,526.00 <: $12,015,365.25 50% 2019* $33526.00 ' $12,048891.25 50% 2020* 1$33,526.00 $12,082,417.25 Schwickerath = - TIF Rebate Agreement 50% 2013 $2,914.00 $12,085,331.25 50% 2014* =$2914.00 $12,088,245.25 50%2015* '$2,914.00 $12,091,159.25 50% 2016* $2,914.00 ' $12,094,073.25 50% 2017* $2,914.00 $12,096,987.25 Tournier Manufacturing TIP Rebate Agreement 50% 2013 $18,644.00 $12,115,631.25 50% 2014* $18,644.00 ': $12,134,275.25 50%`2015* - :'$18,644.00 - $12,152,919.25 50% 2016* $18,644.00 $12,171,563.25 50% 2017* ' $18,644.00 $12,190,207,25 Bob & Kaye Huff TIF Rebate 50% 2011 '$5,186.00 $12,195,393.25 50% 2012* '$5,112.00 $12,200,505.25 50%2013* $5,118.00 $12,205,623.25 50%2014* $5,070.00 $12,210,693.25 50% 2015* '$5,070.00 = $12,215,763.25 Anthony & Christopher Huff TIF Rebate 50%2010 $1,468.00 $12,217,231.25 507 2011* $3,630.00 '- $12,220,861.25 50% 2012* :$3,630.00 - $12,224,491.25 50% 2013* '$3,596.00 $12,228,087.25 50% 2014* $3,596.00 $12,231,683.25 Cedar Valley Economic Development (Marketing) Principal $4,500.00 Contract $12,236,183.25 Midport Sign Fund 412 Principal $51,825.00 412 GO Bonds $12,288,008.25 Interest $23,665.40 412 GO Bonds $12,311,673.65 Midport Sign Fund 411 Principal $11,069.00 411 GO Bonds $12,322,742.65 Interest $7,637.70 411 GO Bonds $12,330,380.35 Cedar Valley FY2004 Principal $17,500.00 Contract $12,347,880.35 Fund 413 Taxable Principal $200,000.00 413 GO Bonds $12,547,880.35 Interest $76,609.00 $12,624,489.35 Fund 413 Taxable - Reallocate out of Midport Principal ($102,488.00) 413 GO Bonds $12,522,001.35 Interest ($38,889.00) $12,483,112.35 Fund 413 Tax Exempt Principal $100,000.00 413 GO Bonds $12,583,112.35 Interest $26,177.00 $12,609,289.35 Fund 413 Tax Exempt - Reallocate out of Midport Principal ($55,358.87) 413 GO Bonds $12,553,930.48 Interest ($14,490.00) $12,539,440.48 Fund 413 Tax Exempt - Reallocate to Chamberlain Principal ($41,46693) 413 GO Bonds $12,497,973.55 Interest ($10,856.00) $12,487,117,55 Fund 414 Taxable - Reallocate out of NE Ind Park Principal $1,000.00 414 GO Bonds $12,488,117.55 Interest $488.00 $12,488,605.55 Greater Cedar Valley Alliance FYE2005 Principal $17,500.00 Contract $12,506,105.55 Greater Cedar Valley Alliance FYE2006 Principal $17,500.00 Contract $12,523,605.55 treater Cedar Valley Alliance FYE2007 Principal $17,500.00 Contract $12,541,105.55 treater Cedar Valley Alliance FYE2008 Principal $32,000.00 Contract $12,573,105.55 treater Cedar Valley Alhance FYE2009 Principal $32,000.00 Contract $12,605,105.55 treater Cedar Valley Alliance FYE2010 Principal $32,000.00 Contract $12,637,105.55 Page 3 of 4 EXHIBIT "A" Cumulative as of June 30, 2011 Project Designation: Airport Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) -Greater Cedar Valley Alliance FYE2011 Principal $9,500.00 Contract $12,646,60555 1998 GO Bonds Refinanced - Deduct Old Debt Service Principal ($153,991.00) 1998 GO Bonds $12,492,614.55 Interest ($25,186.00) $12,467,428.55 1999 GO Bonds Refinanced - Deduct Old Debt Service Principal ($482,216.00) 1999 GO Bonds $11,985,212.55 Interest ($173,967.00) $11,811,245.55 1998 GO Bonds Refinanced - Add New Debt Service Principal $155,051.00 2007 GO Bonds $11,966,296.55 Interest $22,397.00 $11,988,693.55 1999 GO Bonds Refinanced - Add New Debt Service Principal $485,540.00 2007 GO Bonds $12,474,233.55 Interest $135,891.00 $12,610,124.55 Fund 409 Taxable Principal $155,000.00 2009 GO Bonds $12,765,124.55 Interest $37,543.26 $12,802,667.81 Welter Purchase Principal $349,018.34 Advance $13,151,686.15 WIDA Purchase Principal $14,367.18 Advance $13,166,053.33 LaForge Grant Principal $214,463.00 Advance $13,380,516.33 FAA Land Release Principal , $111,618.00 Advance $13,492,134.33 2002 GO Bonds Refinanced - Deduct Old Debt Service Principal ($36,825.00) 1999 GO Bonds $13,455,309.33 Interest ($146,172.66) $13,309,136.67 2002 GO Bonds Refinanced - Add New Debt Service - Fund 410 Principal $37,091.02 2010 GO Bonds $13,346,227.69 Interest $75,805.14 $13,422,032.83 Standard Trucking Grant Pnnctpal $99,985.00 Advance $13 522,017.83 *Estimated Page 4 of 4 EXHIBIT "B" Cumulative as of June 30, 2011 Project Designation: Airport Tax Increment Redevelopment Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Received Amount Received from Payments under Sec. 402.12(2) Other Revenue Received Cumulative Amount 1 FY 1996 $0.00 $0.00 2 FY 1997 $0.00 $0.00 3 FY 1998 $0.00 $0.00 4 FY 1999 $0.00 $0.00 5 FY 2000 $199,485.92 $199,485.92 6 FY 2001 $173,980.54 $373,466.46 7 FY 2002 $215,717.04 $589,183.50 8 FY 2003 $226,422.30 $815,605.80 9 FY 2004 $238,607.04 $1,054,212.84 10 FY2005 $329,246.96 $1,383,459.80 11 FY2006 $272,132.01 $1,655,591.81 12 FY2007 $352,005.51 $53,241.43 $2,060,838.75 13 FY2008 $490,903.37 $22,100.85 $2,573,842.97 14 FY2009 $905,538.28 $24,935.40 $3,504,316.65 15 FY2010 $1,153,257.70 $31,855.29 $4,689,429.64 16 FY2011 $1,217,346.57 $22,119.44 $5,928,895.65 17 FY2012* $1,217,346.57 $7,146,242.22 *ESTIMATED Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO COUNCIL Council Communication MEMBERS ..................City Council Meeting: November 21, 2011 DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 C/rvvIal 1 t r ot KL56i6-I1-waN6 . Sat I -lociL Prepared: November 18, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: (' SUBJECT: Cattle Congress Tax Increment District FY2011 Certification Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approve a resolution to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Cattle Congress Tax Increment District and place the certification on file. Summary Statement: In accordance with the amended provision of the State Code of Iowa, it is required that the City of Waterloo annually certify to the County Auditor its expenditures that qualify for reimbursement from the tax increment fund. BOB GREENWOODExpenditure Required NA At -Large STEVE Source of Funds NA SCHMITT At -Large Policy Issue: Economic Development Alternative: Background Information: The city has established several TIF Districts for community development. The certification of expenditures incurred in each TIF District is required to be filed with Black Hawk County in order to collect the TIF revenue. CITY WEBSITE: www ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Exhibit "A June 30, 2011 Project Designation: Cattle Congress Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(21 NO. DATE OF ISSUANCE OR EXPENDITURE SOURCE DESCRIPTION OF INDEBTNESS Cumulative Amount FY2004 $0.00 $0.00 AMOUNT FY2005 INCURRED $0.00 FY2004 FY2006 $0.00 $0.00 4 FY2007 $0.00 FY2005 5 FY2008 $0.00 $0.00 6 $0.00 FY2006 $0.00 7 FY2010 $0.00 $0.00 $0.00 FY2007 $0.00 $0.00 $0.00 FY2008 $0.00 FY2009 $0.00 FY2010 $0.00 EXHIBIT "B" June 30, 2011 Project Designation: Cattle Congress Tax Increment Redevelopmen Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Received Received from Amount 1 FY2004 $0.00 $0.00 2 FY2005 $0.00 $0.00 3 FY2006 $0.00 $0.00 4 FY2007 $0.00 $0.00 5 FY2008 $0.00 $0.00 6 FY2009 $0.00 $0.00 7 FY2010 $0.00 $0.00 8 FY2011* $0.00 $0.00 * - Estimated Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO COUNCIL Council Communication MEMBERS City Council Meeting: November 21, 2011 E0349060•0E l..YC 000 Prepared: November 17, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director DAVID # of Attachments: JONES Ward 1 A-pirovlk "Wand RIO+e7Yt' Nc.ou- o'7 CAROLYN SUBJECT: Downtown Waterloo Urban Renewal and Redevelopment Tax Increment COLE Ward 2 District FY2011 Certification HAROLD Submitted by: Noel Anderson, Community Planning & Development Director GETTY Ward 3 Recommended City Council Action: Approve a resolution to certify to the Black Hawk QUENTIN County Auditor expenditures that qualify for reimbursement in the Downtown Waterloo HART Ward 4 Urban Renewal and Redevelopment Tax Increment District and place the certification on file. RON WEEPER Summary Statement: In accordance with the amended provision of the State Code of Ward 5 Iowa, it is required that the City of Waterloo annually certify to the County Auditor its BOB expenditures that qualify for reimbursement from the tax increment fund. GREENWOOD At -Large STEVE Expenditure Required NA SCHMITT Ar targe Source of Funds NA Policy Issue: Economic Development Alternative: Background Information: The city has established several TIF Districts for community development. The certification of expenditures incurred in each TIF District is required to be filed with Black Hawk County in order to collect the TIF revenue. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) NO DATE OF ISSUANCE OR EXPENDITURE SOURCE DESCRIPTION OF INDEBTEDNESS CUMULATIVE AMOUNT AMOUNT INCURRED 147 W. Park Ave. Paving Contract $273,409.61 Advance $273,409.61 91 Bridge Canopy Contract $573,433.57 Advance $846,843.18 152 Fourth Street Paving Contract $323,983.56 Advance $1,170,826.74 28 Bridge Lighting Contract $14,396.40 Advance $1,185,223.14 Phase I Study Contract $15,000.00 Advance $1,200,223.14 Phase II Study Contract $152,553.00 Advance $1,352,776.14 613 Water Acquisition Contract $72,500.00 Advance $1,425,276.14 UDAG #17/17/80 Principal $1,001,627.00 G.O. Bonds $2,426,903.14 Interest $428,749.00 G.O. Bonds $2,855,652.14 Phase III Study 12/20/80 Contract $111,000.00 Advance $2,966,652.14 UDAG #2 7/6/81 Principal $774,990.00 G.O. Bonds $3,741,642.14 Interest $422,256.23 G.O. Bonds $4,163,898.37 West Side Parking Ramp 7/15/82 Principal $4,725,000.00 G.O. Bonds $8,888,898.37 Interest $4,779,262.50 G.O. Bonds $13,668,160.87 East Side Parking Ramp 8/1/83 Principal $1,500,000.00 G.O. Bonds $15,168,160.87 Interest $1,073,981.25 G.O. Bonds $16,242,142.12 East Side Parking Facility 8/1/84 Principal $350,000.00 G.O. Bonds $16,592,142.12 Interest $325,777.00 G.O. Bonds $16,917,919.12 Conway Plaza Skywalk 8/1/84 Principal $100,000.00 G.O. Bonds $17,017,919.12 Interest $93,079.00 G.O. Bonds $17,110,998.12 East Fifth St. Parking Ramp 5/85 Principal $50,000.00 G.O. Bonds $17,160,998.12 Interest $46,539.50 G.O. Bonds $17,207,537.62 Tax Redeemed Properties 5/85 Contract $5,004.49 Advance $17,212,542.11 Skywalk Feasibility Study 8/85 Contract $25,000.00 Advance $17,237,542.11 317 E. 4th Longfellow Property 12/85 Contract $12,000.00 Advance $17,249,542.11 East Fifth Parking Ramp 5/86 Principal $50,000.00 G.O. Bonds $17,299,542.11 Interest $37,051.09. G.O. Bonds $17,336,593.20 Ellis Hotel Demolition 8/86 Contract $15,000.00 Advance $17,351,593.20 Ellis Hotel Demolition 8/86 Contract $27,500.00 WIDA Advance $17,379,093.20 Paving 6/87 400 Blk E. 4th St. 500 Blk Lafayette Principal $360,000.00 G.O. Bonds $17,739,093.20 Interest $233,134.09 G.O. Bonds $17,972,227.29 East Fifth Parking Ramp 6/87 Principal $100,000.00 G.O. Bonds $18,072,227.29 Interest $64,759.47 G.O. Bonds $18,136,986.76 Conway Plaza Phase I Skywalk Refinancing 6/87 Principal $100,000.00 G.O. Bonds $18,236,986.76 Interest $64,759.47 G.O. Bonds $18,301,746.23 4th St. Bridge Covered Walkway 6/88 Contract $127,000.00 Advance $18,428,746.23 Conway Plaza Skywalk 7/88 & 7/89 Loan $132,625.00 Advance $18,561,371.23 Park Avenue Parking Ramp Expansion Principal $2,000,000.00 G.O. Bonds $20,561,371.23 Interest $1,092,565.97 G.O. Bonds $21,653,937.20 Property acquisition for Waterloo Industries 5/98 Principal $37,055.17 1996 GO Bonds $21,690,992.37 Interest $19,020.08 1996 GO Bonds $21,710,012.45 Page 1 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 ____.._.....--- Tax Increment Reimbursement Indebtedness Qualifying for Under Section 403.19(2) Acquisition 5/98 Principal $37,944.83 1997 GO Bonds $21,747,957.28/ Interest $18,369.06 1997 GO Bonds $21,766,326.34 Interest on Advance FY 98-00 TIF $68,160.00 Interest $21,834,486.34 Acquisition & Demo FY 98-00 TIF $116,002.25 Contracts $21,950,488.59 Acquisitions & Demo FY 98-00 Financing Principal $647,654.75 1999 GO Bonds $22,598,143.34 Interest $421,307.99 1999 GO Bonds $23,019,451.33 Acquisitions & Demo FY 00 Financing Principal $80,602.57 2000 GO Bonds $23,100,053.90 Interest $42,108.59 2000 GO Bonds $23,142,162.49 Parking Ramp Reconstruction FY 99-00 Financing Principal $150,000.00 1998 GO Bonds $23,292,162.49 Interest $69,826.77 1998 GO Bonds $23,361,989.26 Johnson Rebate # 1 & 2 5yrs @100%, 8yrs @100% Principal TIF Rebate 2000 $20,934.30 $23,382,923.56 2001 $21,381.91 $23,404,305.4 2002 $34,795.88 $23,439,101.3 2003 $35,043.46 $23,474,144.81 2004 $37,174.38 $23,511,319.19 2005 $21,086.46 $23,532,405.65 2006 $22,056.54 $23,554,462.19 2007 $13,472.74 $13,871.48 $23,567,934.93 2008 $23,581,806.41 2009 $17,815.56 $23,599,621.97 GSW Rebate 5 yrs. @ 100% Principal TIF Rebate 2001 $9,747.24 $23,609,369.21 2002 $10,982.28 $23,620,351.49 2003 $10,780.79 $23,631,132.28 2004 $11,732.94 $23,642,865.22 2005 $7,037.40 $23,649,902.62 Holten Rebate 5 yrs. @ 100% Principal TIF Rebate 2001 $2,388.33 $2,954.68 $23,652,290.95 2002 $23,655,245.63 2003 $2,960.08 $23,658,205.71 2004 $3,156.64 $23,661,362.35 2005 $3,881.06 $23,665,243.41 Ritter Rebate 10 yrs @ 100% or until $20,910 is pd Principal $2,660.86 TIF Rebate 2001 $23,667,904.27 2002 $2,837.28 $23,670,741.55 2003 $2,873.50 $23,673,615.05 2004 $3,031.20 $23,676,646.25 2005 $3,539.38 $23,680,185.63 2006 $3,647.56 $23,683,833.19 2007 $2,089.29 $230.93 $23,685,922.48 2008 $23,686,153.41 Lown Rebate #1 5 yrs @ 100% Principal TIF Rebate 2001 $1,417.98 $23,687,571.39 2002 $1,694.74 $23,689,266.13 2003 $722.85 $23,689,988.98 2004 $1,005.92 $2,982.84 $23 690 994.90 2005 $23,693,977.74 Page 2 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Lown Rebate #2 5 yrs @ 100% Principal TIF Rebate 2001 $495.42 $23,694,473.16 2002 $56550 $23 695,038.66 2003 $540.89 $23,695,579.55 2004 $604.16 $23,696,183.71 2005 $946.84 $23,697,130.5 Roberts Rebate 5 yrs @ 100% Principal TIF Rebate 2002? $0 $23,697,130.55 2003? $23,697,130.55 2004? _ $23,697,130.55 2005? $23,697,130.55 2006? $23,697,130.55 Marsh Place Rebate 10 yrs Principal TIF Rebate 85%2003 $11,693.83 $23,708,824.38 85% 2004 $12,668.38 $23,721,492.76 85% 2005 $8,193.78 $23,729,686.54 85% 2006 $6,771.88 $23,736,458.42 85% 2007 $6,777.58 $23,743,236.00 85% 2008 $6,855.68 $23,750,091.68 85% 2009 $6,743.00 $23,756,834.68 75% 2010 $5,886.26 $23,762,720.94 60% 2011 $4,716.00 $23,767,436.94 *45% 2012 $3,504.00 $23,770,940.94 Garthoff Rebate 5 yrs Q 100% Principal TIF Rebate 2003 $0 $23,770,940.94 2004 $23,770,940.94 2005 $23 770 940.94 2006 $23,770,940.94 2007 $23,770,940.94 Ament Rebate 5 yrs @ 100% Principal TIF Rebate 2002 $1,601.89 $23,772,542.83 2003 $1,585.43 $23 774 128.26 2004 $1,711.38 $23,775,839.64 2005 $2,332.32 $23,778,171.96 2006 $2,424.79 $23,780,596.75 MIK Rebate 5 yrs Q 100% Principal TIF Rebate 2002 $6,516.00 $23,787,112.75 2003 $6,278.34 $23,793,391.09 2004 $6,684.60 $23,800,075.69 2005 $8,239.50 $23,808,315.19 2006 $8,540.82 $23,816,856.01 Micou Rebate 100% 2006 Principal TIF Rebate $23,816,856.01 $595.15 $23 817 451.16 100% 2007 $2,135.84 $23,819 587.00 100% 2008 $2,174.48 $23,821 761.48 100% 2009 $2,550.41 $23,824,311.89 100% 2010 $2,528.00 $23,826,839.89 Cedar Skyline Rebate TIF Rebate $23,826,839.89 Gilmor & Doyle 100%• 2003-2006 Principal $49,742.55 $23,876,582.44 Gilmor & Doyle 100%• 2007 Principal $15,292.97 $23,891,875.41 Page 3 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Gilmor&Doyle 2008 Principal $16,127.59 $23,908,003.00 Landau Rebate 10 yrs @ 100% Principal TIF Rebate 2003 $13,646.60 $23,921,649.60 2004 $14,427.14 $23,936,076.74 2005 $17,025.24 $23,953,101.98 2006 $17,615.74 $23,970,717.72 2007 $20,435.62 $23,991,153.34 2008 $20,610.38 $24,011,763.72 2009 $22,243.62 $24,034,007.34 2010 $21,986.00 $24,055,993.34 2011 $22,016.00 $21,812.00 $24,078,009.34 *2012 $24,099,821.34 Orr Haffa Rebate 7 yrs @ 100% Principal TIF Rebate (JSA) $7,824.63 $8,612.00 $24,107,645.97 2009 $24,116,257.97 2010 $8,516.00 $24,124,773.97 2011 $8,528.00 $8,450.00 $8,450.00 $8,450.00 $24,133,301.97 *2012 $24,141,751.97 *2013 $24,150,201.97 *2014 $24,158,651.97 Slife Rebate 8 yrs @ 100% Principal TIF Rebate 2008 $6,808.06 $24,165,460.03 2009 $6,291.58 $24,171,751.61 2010 $6,200.00 $24,177,951.61. 2011 $6,210.00 $24,184,161.61 *2012 $6,152.00 $24,190,313.61. *2013 $6,152.00 $24,196,465.61 *2014 $6,152.00 $24,202,617.61 *2015 $6,152.00 $24,208,769.61 Courier Rebate 10 yrs Q 100% Principal TIF Rebate 2008 $6,740.10 $24,215,509.71 2009 $9,584.16 $9,446.00 $24 225 093.87 2010 $24,234,539.87 2011 $9,460.00 $24,243,999.87 2012* $9,372.00 $24,253,371.87 2013* $9,372.00 $24,262,743.87 2014* $9,372.00 $24,272,115.87 2015* $9,372.00 $24,281,487.87 2016* $9,372.00 $24,290,859.87 2017* $9,372.00 $24,300,231.87 NCN Ltd.Rebate 7 yrs @ 100% Principal TIF Rebate 2008 $0.00 $24,300,231.87 2009 $26,230.70 $24,326,462.57 2010 $23,408.00 $28,218.00 $24 349 870.57 2011 $24,378,088.57 2012* $31,734.00 $24,409,822.57 2013* $31,734.00 $24,441,556.57 2014* $31,734.00 $23,006.00 $24 473 290.57 2015* $24,496,296.57 Hollen 11 Rebate 5 yrs. © 100% Principal TIF Rebate 2007 $1,793.46 $24 498 090.03 2008 $1,855.44 $24,499,945.47 2009 $2,470.00 $24,502,415.47 Page 4 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) 2010 $2,456.00 $2,456.00 $24,504,871.47 2011 $24,507,327.47 CN Bank -3rd Floor 10 yrs. @ 100% Principal TIF Rebate 2009 $16,126.00 $24,523,453.47 2010 __- $16,062.00 $16,084.00 $15,934.00 $15,934.00 $15,934.00 $15,934.00 $15,934.00 $15,934.00 $15,934.00 $24,539,515.47 2011 $24,555,599.47 2012* $24,571,533.47 2013* $24,587,467.47 2014* $24,603,401.47 2015* $24,619,335.47 2016* $24,635,269.47 2017* $24,651,203.47 2018* $24,667,137.47 JSA Development 5 yrs, @ 100% Principal TIF Rebate $24,667,137.47 2009 2010 $6,146.00 $24,673,283.47 $3,044,00 $9,140.00 $6,040.00 $24,676,327.47 2011 $24,685,467.47 2012* $24,691,507.47 2013* $6,040.00 $24,697,547.47 Jackie Rosic 5 yrs. © 100% Principal TIF Rebate $24,697,547.47 2009 2010 _. _ _ __$4,149.00 $4,166.00 $24,701,696.47 $24,705,862.47 2011 $4,172.00 $24,710,034.47 2012* $4,132.00 $24,714,166.47 2013* $4,132.00 $24,718,298.47 Downtown Redevelopment 6/01 Principal $307,500.00 2001 GO Bonds $25,025,798.47 Interest $145,177.00 2001 GO Bonds $25,170,975.47 SSMID Taxes Principal $66,512.46 Contract $25,237,487.93 Downtown St. RISE Match Fund 413 Principal $150,000.00 2003 GO Bonds $25,387,487.93 Interest $32,912.00 2003 GO Bonds $25,420,399.93 US 63 Study Fund 411 Principal $50,000.00 2001 GO Bonds $25,470,399.93 Interest $23,446.50 2001 GO Bonds $25,493,846.43 Windows on Waterloo V Fund 412 Principal $11,002.00 2002 GO Bonds $25,504,848.43 Interest $7,674.00 2002 GO Bonds $25,512,522.43 Downtown Redevelopment Fund 413 Principal $200,000.00 2003 GO Bonds $25,712,522.43 Interest $47,888.00 2003 GO Bonds $25,760,41043 Downtown Redevelopment Fund 413 Principal $55,358.07 2003 GO Bonds $25,815,768.5C Interest $14,490.00 2003 GO Bonds $25,830,258.5C Downtown Redevelopment Fund 413 Principal $78,114.59 2003 GO Bonds $25,908,373.05 Interest $18,707.00 2003 GO Bonds $25,927,080.05 Downtown Street Lighting Fund 414 Principal $40,000.00 2004 GO Bonds $25,967,080.05 Interest $13,450.00 2004 GO Bonds $25,980,530.09 Main Street 2004 Principal $30,000.00 Contract $26,010,530.09 SSMID 2003 Principal $56,641.16 Contract $26,067,171.25 SSMID 2004 Principal $896.59 Contract $26,068,067.84 Main Street 2005 Principal $30,000.00 Contract $26,098,067.84 Downtown Acquisition Fund 414 (taxable) Principal $140,000.00 2004 GO Bonds $26,238,067.84 Interest $71,380.00 2004 GO Bonds $26,309,447.84 Vandewalle Contract Fund 414 Principal $60,000.00 2004 GO Bonds $26,369,447.84 Interest $23,225.36 2004 GO Bonds $26,392,673.2C Downtown Redevelopment Principal $215,000.00 2004 GO Bonds $26,607,673.2[_ Page 5 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Fund 414 Interest $80,212.62 2004 GO Bonds $26,687,885.82 Downtown Street Lighting Fund 414 Principal $10,000.00 2004 GO Bonds $26,697,885.82 Interest $3,965.36 2004 GO Bonds $26,701,851.18 Main Street 2006 Principal $30,000.00 Contract $26,731,851.18 Downtown Acquisition Fund 414 Principal $150,000.00 2004 GO Bonds $26,881,851.18 Interest $53,362.50 2004 GO Bonds $26,935,213.68 Downtown Acquisition Fund 415 Principal $850,000.00 2005 GO Bonds $27,785,213.68 Interest $282,397.50 2005 GO Bonds $28,067,611.18 Downtown Dev Fund 406 tax exemnt Principal $100,000.00 2006 GO Bonds $28,167,611.18 Interest $40,915.00 2006 GO Bonds $28,208,526.18 WDC Properties I Acquisition Contract Principal $240,000.00 Advance $28,448,526.18 Interest $24,330.00 Advance $28,472,856.18 Downtown Dev. Fund 406 tax exempt Principal $500,000.00 2006 GO Bonds $28,972,856.18 Interest $194,662.60 2006 GO Bonds $29,167,518.78 Downtown Property Acq. Principal $546,079.28 Advance $29,713,598.06 Main Street 2007 Principal $30,000.00 Contract $29,743,598.06 Main Street 2008 Principal $30,000.00 Contract $29,773,598.06 Main Street 2009 Principal $30,000.00 Contract $29,803,598.06 Main Street 2010 Principal $40,000.00 Contract $29,843,598.06 Main Street 2011 Principal $40,000.00 Contract $29,883,598.06 1998 GO Bonds Refinanced - Deduct Old Debt Service Principal ($87,000.00) 1998 GO Bonds $29,796,598.06 Interest ($14,231.00) 1998 GO Bonds $29,782,367.06 1998 GO Bonds Refinanced - Add New Debt Service Principal $87,600.00 2007 GO Bonds $29,869,967.06 Interest $12,654.00 $29,882,621.06 1999 GO Bonds Refinanced - Deduct Old Debt Service Principal ($287,327.00) 1999 GO Bonds $29,595,294.06 Interest ($103,658.00) 1999 GO Bonds $29,491,636.06 1999 GO Bonds Refinanced - Add New Debt Service Principal $289,301.00 2007 GO Bonds $29,780,937.06 Interest $80,969.00 $29,861,906.06 Fund 407 Pump Station Principal $1,050,000.00 2007 GO Bonds $30,911,906.06 Interest $379,495.00 $31,291,401.06 Fund 407 Parking Ramp Principal $700,000.00 2007 GO Bonds $31,991,401.06 Interest $257,645.00 $32,249,046.06 Fund 407 Property Acq. Tax exempt Principal $200,000.00 2007 GO Bonds $32,449,046.06 Interest $74,550.00 $32,523,596.06 Fund 407 Property Acq. Taxable Principal $200,000.00 2007 GO Bonds $32,723,596.06 Interest $71,112.50 $32,794,708.56 Fund 407 Development Plan Principal $100,000.00 2007 GO Bonds $32,894,708.56 Interest $39,250.00 $32,933,958.56 Fund 408 Development Plan Tax Exempt Principal $100,000.00 2008 GO Bonds $33,033,958.56 Interest $34,332.50 $33,068,291.06 Fund 408 Property Acq. Tax Exempt Principal $150,000.00 2008 GO Bonds $33,218,291.06 Interest $45,655.00 $33,263,946.06 Fund 408 Public Market Taxable Principal $585,000.00 2008 GO Bonds $33,848,946.06 Interest $172,750.00 $34,021,696.06 Fund 408 Parking Ramp Taxable Principal $1,400,000.00 2008 GO Bonds $35,421,696.06 Interest $407,250.00 $35,828,946.06 E. 4th Street Streetscape Project Principal $9,200.00 Advance $35,838,146.06 Page 6 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) E 4th Street Improvements Principal $420,029.47 Advance $36,258,175.53 E 4th Street Principal $21,961.18 Advance $36,280,136.71 2009 Downtown Parking Garages - Exempt Principal $700,000.00 2009 GO Bonds $36,980,136.71 Interest $209,558.86 $37,189,695.57 2009 Downtown Development Plan - Exempt Principal $100,000.00 2009 GO Bonds $37,289,695.57 Interest $31,156.89 $37,320,852.46 2009 Downtown Acquisitions - Exempt Principal $250,000.00 2009 GO Bonds $37,570,852.46 Interest $71,649.06 $37,642,501.52 2009 Downtown Acquisitions - Taxable Principal $300,000.00 2009 GO Bonds $37,942,501.52 Interest $81,214.30 $38,023,715.8 Fund 410 Downtown Development Plan - Taxable Principal $60,000.00 2010 GO Bonds $38,083,715.82 Interest $10,893.17 $38,094,608.99 Fund 410 Downtown Acquisitions - Taxable Principal $506,000.00 2010 GO Bonds $38,600,608.99 Interest $97,450.89 $38,698,059.88 2002 GO Bonds Refinanced - Deduct Old Debt Service Principal ($11,002.00) 1999 GO Bonds $38,687,057.88 Interest ($7,674.00) 1999 GO Bonds $38,679,383.88 2002 GO Bonds Refinanced - Add New Debt Service - Fund 410 Principal $11,031.56 2007 GO Bonds $38,690,415.44 Interest $3,979.74 $38,694,395.18 2004 GO Bonds Refinanced - Deduct Old Debt Service Principal ($85,000.00) 2004 GO Bonds $38,609,395.18 Interest ($17,925.00) 2004 GO Bonds $38,591,470.18 2004 GO Bonds Refinanced - Add New Debt Service - Fund 411 Principal $85,000.00 2011 GO Bonds $38,676,470.18 Interest $12,705.56 $38,689,175.74 Page 7 of 7 EXHIBIT "B" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Received Amount Received from Payments under Sec. 402.12(2) - TIF Other Revenue Received Cumulative Amount 1 FY 1977 $22,566.19 $22,566.19 2 FY 1978 $50,863.50 $73,429.69 3 FY 1979 $163,010.80 $236,440.49 4 FY 1980 $216,795.08 $453,235.57 5 FY 1981 $319,027.40 $772,262.97 6 FY 1982 $385,731.14 $1,157,994.11 7 FY 1983 $476,100.00 $1,634,094.11 8 FY 1984 $534,281.00 $2,168,375.11 9 FY 1985 $582,411.43 $2,750,786.54 10 FY 1986 $773,667.04 $72,793.00 $3,597,246.58 11 FY 1987 $829,625.00 $121,738.00 $4,548,609.58 12 FY 1988 $778,965.94 $73,975.00 $5,401,550.52 13 FY 1989 $607,992.00 $76,019.00 $6,085,561.52 14 FY 1990 $1,104,273.00 $199,453.84 $7,389,288.36 15 FY 1991 $911,105.00 $292,043.20 $8,592,436.56 16 FY 1992 $887,043.00 $136,932.05 $9,616,411.61 17 FY 1993 $881,666.00 $131,685.90 $10,629,763.51 18 FY 1994 $897,520.00 $146,935.03 $11,674,218.54 19 FY 1995 $752,642.00 $131,841.98 $12,558,702.52 20 FY 1996 $657,480.00 $203,285.29 $13,419,467.81 21 FY 1997 $602,482.27 $207,785.90 $14,229,735.98 22 FY 1998 $552,575.59 $198,774.53 $14,981,086.10 23 FY 1999 $599,707.53 $72,765.79 $15,653,559.42 24 FY 2000 $549,044.97 $72,000.00 $16,274,604.39 25 FY 2001 $781,750.82 $72,000.00 $17,128,355.21 26 FY 2002 $874,603.46 $72,000.00 $18,074,958.67 27 FY 2003 $797,581.70 $72,000.00 $18,944,540.37 28 FY 2004 $746,995.28 $19,691,535.65 29 FY 2005 $849,326.72 $20,540,862.37 30 FY2006 $972,617.30 $21,513,479.67 31 FY2007 $935,872.08 $143,555.75 $22,592,907.50 32 FY2008 $990,766.64 $16,979.08 $23,600,653.22 33 FY2009 $1,229,705.33 $3,671.82 $24,834,030.37 34 FY2010 $1,302,412.88 $334.14 $26,136,777.39 35 FY2011 $1,191,328.01 $1,609.19 $27,329,714.59 36 FY2012* $1,191,328.01 $28,521,042.60 * Estimated Values # Includes Special Assessments and Parking Revenue Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) NO DATE OF ISSUANCE OR EXPENDITURE SOURCE DESCRIPTION OF INDEBTEDNESS CUMULATIVE AMOUNT AMOUNT INCURRED 147 W. Park Ave. Paving Contract $273,409.61 Advance $273,409.61 91 Bridge Canopy Contract $573,433.57 Advance $846,843.18 152 Fourth Street Paving Contract $323,983.56 Advance $1,170,826.74 28 Bridge Lighting Contract $14,396.40 Advance $1,185,223.14 Phase I Study Contract $15,000.00 Advance $1,200,223.14 Phase II Study Contract $152,553.00 Advance $1,352,776.14 613 Water Acquisition Contract $72,500.00 Advance $1,425,276.14 UDAG #1 7/17/80 Principal $1,001,627.00 G.O. Bonds $2,426,903.14 Interest $428,749.00 G.O. Bonds $2,855,652.14 Phase III Study 12/20/80 Contract $111,000.00 Advance $2,966,652.14 UDAG #2 7/6/81 Principal $774,990.00 G.O. Bonds $3,741,642.14 Interest $422,256.23 G.O. Bonds $4,163,898.37 West Side Parking Ramp 7/15/82 Principal $4,725,000.00 G.O. Bonds $8,888,898.37 Interest $4,779,262.50 G.O. Bonds $13,668,160.87 East Side Parking Ramp 8/1/83 Principal $1,500,000.00 G.O. Bonds $15,168,160.87 Interest $1,073,981.25 G.O. Bonds $16,242,142.12 East Side Parking Facility 8/1/84 Principal $350,000.00 G.O. Bonds $16,592,142.12 Interest $325,777.00 G.O. Bonds $16,917,919.12 Conway Plaza Skywalk 8/1/84 Principal $100,000.00 G.O. Bonds $17,017,919.12 Interest $93,079.00 G.O. Bonds $17,110,998.12 East Fifth St. Parking Ramp 5/85 Principal $50,000.00 G.O. Bonds $17,160,998.12 Interest $46,539.50 G.O. Bonds $17,207,537.62 Tax Redeemed Properties 5/85 Contract $5,004.49 Advance $17,212,542.11 Skywalk Feasibility Study 8/85 Contract $25,000.00 Advance $17,237,542.11 317 E. 4th Longfellow Property 12/85 Contract $12,000.00 Advance $17,249,542.11 East Fifth Parking Ramp 5/86 Principal $50,000.00 G.O. Bonds $17,299,542.11 Interest $37,051.09 G.O. Bonds $17,336,593.20 Ellis Hotel Demolition 8/86 Contract $15,000.00 Advance $17,351,593.20 Ellis Hotel Demolition 8/86 Contract $27,500.00 WIDA Advance $17,379,093.20 Paving 6/87 400 Blk E. 4th St. 500 Blk Lafayette Principal $360,000.00 G.O. Bonds $17,739,093.20 Interest $233,134.09 G.O. Bonds $17,972,227.29 East Fifth Parking Ramp 6/87 Principal $100,000.00 G.O. Bonds $18,072,227.29 Interest $64,759.47 G.O. Bonds $18,136,986.76 Conway Plaza Phase I Skywalk Refinancing 6/87 Principal $100,000.00 G.O. Bonds $18,236,986.76 Interest $64,759.47 G.O. Bonds $18,301,746.23 4th St. Bridge Covered Walkway 6/88 Contract $127,000.00 Advance $18,428,746.23 Conway Plaza Skywalk 7/88 & 7/89 Loan $132,625.00 Advance $18,561,371.23 Park Avenue Parking Ramp Expansion Principal $2,000,000.00 G.O. Bonds $20,561,371.23 Interest $1,092,565.97 G.O. Bonds $21,653,937.20 Property acquisition for Waterloo Industries 5/98 Principal $37,055.17 1996 GO Bonds $21,690,992.37 Interest $19,020.08 1996 GO Bonds $21,710,012.45 Page 1 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Acquisition 5/98 Principal $37,944.83 1997 GO Bonds $21,747,957.28 Interest $18,369.06 1997 GO Bonds $21,766,326.34 Interest on Advance FY 98-00 TIF $68,160.00 Interest $21,834,486.34 Acquisition & Demo FY 98-00 TIF $116,002.25 Contracts $21,950,488.59 Acquisitions & Demo FY 98-00 Financing Principal $647,654.75 1999 GO Bonds $22,598,143.34 Interest $421,307.99 1999 GO Bonds $23,019,451.33 Acquisitions & Demo FY 00 Financing Principal $80,602.57 2000 GO Bonds $23,100,053.90 Interest $42,108.59 2000 GO Bonds $23,142,162.41 Parking Ramp Reconstruction FY 99-00 Financing Principal $150,000.00 1998 GO Bonds $23,292,162.49 Interest $69,826.77 1998 GO Bonds $23,361,989.26 Johnson Rebate # 1 & 2 5 Vrs @ 100%, 8 yrs @ 100% Principal TIF Rebate 2000 $23,382,923.56 2001 2002 _$20,934.30 $21,381.91 $23,404,305.47 _$341795.88 $35,043.46 $37,174.38 $23 439 101.35 2003 $23 474,144.81 2004 $23,511,319.19 2005 $21,086.46 $23,532,405.65 2006 $22,056.54 $23,554,462.19 2007 $13,472.74 $23,567,934.93 2008 $13,871.48 $17,815.56 $23 581 806.41 2009 $23,599,621.97 GSW Rebate 5 yrs. ®100% Principal $9,747.24 TIF Rebate 2001 $23,609,369.21 2002 $10,982.28 $23,620,351.49 2003 $10,780.79 $23,631,132.28 2004 $11,732.94 $23,642,865.22 2005 $7,037.40 $23,649,902.62 Holten Rebate 5 yrs. @ 100% Principal TIF Rebate 2001 $2,388.33 $23,652,290.95 2002 $2,954.68 $23,655,245.63 2003 $2,960.08 $23,658,205.71 2004 $3,156.64 $3,881.06 $23 661 362.35 2005 $23,665,243.41 Ritter Rebate 10 yrs @ 100% or until $20,910 is pd Principal TIF Rebate 2001 $2,660.86 $23,667,904.27 2002 $2,837.28 $23,670,741.55 2003 $2,873.50 $3,031.20 $23 673 615.05 2004 $23,676,646.25 2005 $3,539.38 $23,680,185.63 2006 $3,647.56 $23 683 833.19 2007 $2,089.29 $23,685,922.48 2008 $230.93 $23,686,153.41 Lown Rebate #1 5 yrs @ 100% Principal TIF Rebate 2001 $1,417.98 $23,687,571.39 2002 $1,694.74 $23 689 266.13 2003 $722.85 $23,689,988.98 2004 $1,005.92 $23,690,994.90 2005 $2,982.84 $23 693 977.74 Page 2 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Lown Rebate #2 5 yrs @ 100% Principal TIF Rebate 2001 $495.42 $23,694,473.161 2002 $565.50 $23,695,038.6 2003 $540.89 $23,695,579.5 2004 $604.16 $23 696,183.71 2005 $946.84 $23,697,130.5 Roberts Rebate 5 yrs @ 100% Principal TIF Rebate 2002? $0 $23,697,130.55 2003? $23,697,130.55 2004? $23,697,130.55 2005? $23,697,130.55 2006? $23,697,130.55 Marsh Place Rebate 10 yrs Principal TIF Rebate 85% 2003 $11,693.83 $23,708,824.38 85% 2004 $12,668.38 $23,721,492.76 85% 2005 $8,193.78 $6,771.88 $23,729,686.54 85% 2006 $23,736,458.42 85% 2007 $6,777.58 $23,743,236.00 85% 2008 85% 2009 $6,855.68 $23,750,091.68 $6,743.00 $23,756,834.68 75% 2010 $5,886.26 $23,762,720.94 60% 2011 $4,716.00 $23,767,436.94 *45% 2012 $3,504.00 $23,770,940.94 Garthoff Rebate 5 yrs @ 100% Principal TIF Rebate 2003 $0 $23,770,940.94 2004 $23,770,940.94 2005 $23,770,940.94 2006 $23,770,940.94 2007 $23,770,940.94 Ament Rebate 5 yrs @ 100% Principal TIF Rebate 2002 $1,601.89 $23,772,542.83 2003 $1,585.43 $23,774,128.26 2004 $1,711.38 $2,332.32 $23,775,839.64 2005 $23,778,171.96 2006 $2,424.79 $23,780,596.75 MIK Rebate 5 yrs @ 100% Principal TIF Rebate 2002 $6,516.00 $23,787,112.75 2003 $6,278.34 $23,793,391.09 2004 $6,684.60 $23,800,075.69 2005 $8,239.50 $8,540.82 $23 808 315.19 2006 $23,816,856.01 Micou Rebate Principal $595.15 TIF Rebate $23 816 856.01 100% 2006 $23,817 451.16 100% 2007 $2,135.84 $23,819,587.00 100% 2008 $2,174.48 $23,821,761.48 100% 2009 $2,550.41 $23,824,311.89 100% 2010 $2,528.00 $23,826,839.89 Cedar Skyline Rebate TIF Rebate $23,826,839.89 Gilmor & Doyle 100%* 2003-2006 Principal $49,742.55 $23,876,582.44 Gilmor & Doyle 100%* 2007 Principal $15,292.97 $23,891,875.41 Page 3 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Gilmor & Doyle 2008 Principal $16,127.59 $23,908,003.00 Landau Rebate 10 yrs @ 100% Principal TIF Rebate 2003 $13,646.60 $23,921,649.60 2004 $14,427.14 $23,936,076.74 2005 $17,025.24 $23,953,101.9 2006 $17,615.74 $23,970,717.72 2007 $20,435.62 $23,991,153.34 2008 $20,610.38 $24,011,763.72 2009 $22,243.62 $24 034,007.34 2010 $21,986.00 $24 055,993.34 2011 $22,016.00 $21,812.00 $24,078,009.34 *2012 $24,099,821.34 Orr Haffa Rebate 7 yrs @ 100% Principal $7,824.63 TIF Rebate (JSA) $24,107,645.97 2009 $8,612.00 $24,116,257.97 2010 $8,516.00 $24,124,773.97 2011 $8,528.00 $8,450.00 $8,450.00 $8,450.00 $24,133,301.97 *2012 $24,141,751.97 *2013 $24,150,201.97 *2014 $24,158,651.97 Slife Rebate 8 yrs @ 100% Principal TIF Rebate 2008 $6,808.06 $24,165,460.03 2009 $6,291.58 $6,200.00 $6,210.00 $6,152.00 $6,152.00 $24,171,751.61 2010 $24,177,951.61 2011 $24,184,161.61 *2012 $24,190,313.61 *2013 $24,196,465.61 *2014 $6,152.00 $24,202,617.61 *2015 $6,152.00 $24,208,769.61 Courier Rebate 10 yrs @ 100% Principal TIF Rebate 2008 $6,740.10 $24,215,509.71 2009 $9,584.16 $24,225,093.87 2010 $9,446.00 $24,234,539.87 2011 2012* $9,460.00 $9,372.00 $24,243,999.87 $24,253,371.87 2013* $9,372.00 $24 262 743.87 2014* $9,372.00 $24 272 115.87 2015* $9,372.00 $9,372.00 $24,281,487.87 2016* $24,290,859.87 2017* $9,372.00 $24 300 231.87 NCN Ltd.Rebate 7 yrs @ 100% Principal TIF Rebate 2008 $0.00 _ $24,300,231.87 2009 $26,230.70 $24,326,462.57 2010 $23,408.00 $28,218.00 $24,349,870.57 2011 $24,378,088.57 2012* $31,734.00 $24,409,822.57 2013* $31,734.00 $24,441,556.57 2014* $31,734.00 $23,006.00 $24,473,290.57 2015* $24,496,296.57 Hollen I1 Rebate 5 yrs. © 100% Principal $1,793.46 TIF Rebate 2007 $24,498,090.03 2008 $1,855.44 $24,499,945.47 2009 $2,470.00 $24 502 415.47 Page 4 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) 2010 $2,456.00 $2,456.00 $24,504,871.4 2011 $24,507,327.4 CN Bank -3rd Floor 10 yrs. ©100% Principal TIF Rebate 2009 $16,126.00 $24,523,453.4 2010 $16,062.00 $24,539,515.4 2011 $16,084.00 $15,934.00 $24,555,599.4 2012* $24,571,533.4 2013* $15,934.00 $15,934.00 $15,934.00 $15,934.00 $15,934.00 $24,587,467.4 2014* $24,603,401.4 2015* $24,619,335.4 2016* $24,635,269.4 2017* $24,651,203.4 2018* $15,934.00 $24,667,137.4 1SA Development 5 yrs. ©100% Principal TIF Rebate $24,667,137.4 2009 $6,146.00 $24,673,283.4 2010 $3,044.00 $24,676,327.4 2011 $9,140.00 $6,040.00 $6,040.00 $24,685,467.4 2012* $24,691,507.4 2013* $24,697,547.4 Jackie Rosic 5 yrs. © 100% Principal TIF Rebate $24,697,547.4 2009 $4,149.00 $24,701,696.4 2010 $4,166.00 $24,705,862.4 2011 $4,172.00 $24,710,034.4 2012* $4,132.00 $24,714,166.4 2013* $4,132.00 $24,718,298.4 Downtown Redevelopment 6/01 Principal $307,500.00 2001 GO Bonds $25,025,798.4 Interest $145,177.00 2001 GO Bonds $25,170,975.4 SSMID Taxes Principal $66,512.46 Contract $25,237,487.9 Downtown St. RISE Match Fund 413 Principal $150,000.00 2003 GO Bonds $25,387,487.9 Interest $32,912.00 2003 GO Bonds $25,420,399.9 US 63 Study Fund 411 Principal $50,000.00 2001 GO Bonds $25,470,399.9 Interest $23,446.50 2001 GO Bonds $25,493,846.4 Windows on Waterloo V Fund 412 Principal $11,002.00 2002 GO Bonds $25,504,848.4 Interest $7,674.00 2002 GO Bonds $25,512,522.4 Downtown Redevelopment Fund 413 Principal $200,000.00 2003 GO Bonds $25,712,522.4 Interest $47,888.00 2003 GO Bonds $25,760,410.4 Downtown Redevelopment Fund 413 Principal $55,358.07 2003 GO Bonds $25,815,768.51 Interest $14,490.00 2003 GO Bonds $25,830,258.51 Downtown Redevelopment Fund 413 Principal $78,114.59 2003 GO Bonds $25,908,373.0• Interest $18,707.00 2003 GO Bonds $25,927,080.0• Downtown Street Lighting Fund 414 Principal $40,000.00 2004 GO Bonds $25,967,080.0• Interest $13,450.00 2004 GO Bonds $25,980,530.0• Main Street 2004 Principal $30,000.00 Contract $26,010,530.0• SSMID 2003 Principal $56,641.16 Contract $26,067,171.2^ SSMID 2004 Principal $896.59 Contract $26,068,067.8. Main Street 2005 Principal $30,000.00 Contract $26,098,067.8'. Downtown Acquisition Fund 414 (taxable) Principal $140,000.00 2004 GO Bonds $26,238,067.8. Interest $71,380.00 2004 GO Bonds $26,309,447.8. Vandewalle Contract Fund 414 Principal $60,000.00 2004 GO Bonds $26,369,447.8'. Interest $23,225.36 2004 GO Bonds $26,392,673.21 Downtown Redevelopment Principal $215,000.00 2004 GO Bonds $26,607,673.21 Page 5 of 7 Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Fund 414 Interest $80,212.62 2004 GO Bonds $26,687,885.82 Downtown Street Lighting Fund 414 Principal $10,000.00 2004 GO Bonds $26,697,885.82 Interest $3,965.36 2004 GO Bonds $26,701,851.18 Main Street 2006 Principal $30,000.00 Contract $26,731,851.18 Downtown Acquisition Fund 414 Principal $150,000.00 2004 GO Bonds $26,881,851.18 Interest $53,362.50 2004 GO Bonds $26,935,213.68 Downtown Acquisition Fund 415 Principal $850,000.00 2005 GO Bonds $27,785,213.68 Interest $282,397.50 2005 GO Bonds $28,067,611.18 Downtown Dev Fund 406 tax exempt Principal $100,000.00 2006 GO Bonds $28,167,611.18 Interest $40,915.00 2006 GO Bonds $28,208,526.18 WDC Properties I Acquisition 1_ontract Principal $240,000.00 Advance $28,448,526.18 Interest $24,330.00 Advance $28,472,856.18 Downtown Dev. Fund 406 tax exempt Principal $500,000.00 2006 GO Bonds $28,972,856.18 Interest $194,662.60 $546,079.28 2006 GO Bonds Advance $29,167,518.78 $29,713,598.06 Downtown Property Acq. Principal Main Street 2007 Principal $30,000.00 Contract $29,743,598.06 Main Street 2008 Principal $30,000.00 Contract $29,773,598.06 Main Street 2009 Principal $30,000.00 Contract $29,803,598.06 Main Street 2010 Principal $40,000.00 Contract $29,843,598.06 Main Street 2011 Principal $40,000.00 Contract $29,883,598.06 1998 GO Bonds Refinanced - Deduct Old Debt Service Principal ($87,000.00) 1998 GO Bonds $29,796,598.06 Interest ($14,231.00) 1998 GO Bonds $29,782,367.06 1998 GO Bonds Refinanced - Add New Debt Service Principal $87,600.00 2007 GO Bonds $29,869,967.06 Interest $12,654.00 $29,882,621.06 1999 GO Bonds Refinanced - Deduct Old Debt Service Principal ($287,327.00) 1999 GO Bonds $29,595,294.06 Interest ($103,658.00) 1999 GO Bonds $29,491,636.06 1999 GO Bonds Refinanced - Add New Debt Service Principal $289,301.00 2007 GO Bonds $29,780,937.06 Interest $80,969.00 $29,861,906.06 Fund 407 Pump Station Principal $1,050,000.00 2007 GO Bonds $30,911,906.06 Interest $379,495.00 $31,291,401.06 Fund 407 Parking Ramp Principal $700,000.00 2007 GO Bonds $31,991,401.06 Interest $257,645.00 $32,249,046.06 Fund 407 Property Acq. Tax exempt Principal $200,000.00 2007 GO Bonds $32,449,046.06 Interest $74,550.00 $32,523,596.06 Fund 407 Property Acq. Taxable Principal $200,000.00 2007 GO Bonds $32,723,596.06 Interest $71,112.50 $32,794,708.56 Fund 407 Development Plan Principal $100,000.00 2007 GO Bonds $32,894,708.56 Interest $39,250.00 $32,933,958.56 Fund 408 Development Plan Tax Exempt Principal $100,000.00 2008 GO Bonds $33,033,958.56 Interest $34,332.50 $33,068,291.06 Fund 408 Property Acq. Tax Exempt Principal $150,000.00 2008 GO Bonds $33,218,291.06 Interest $45,655.00 $33,263,946.06 Fund 408 Public Market Taxable Principal $585,000.00 2008 GO Bonds $33,848,946.06 Interest $172,750.00 $34,021,696.06 Fund 408 Parking Ramp Taxable Principal $1,400,000.00 2008 GO Bonds $35,421,696.06 Interest $407,250.00 $35,828,946.06 E. 4th Street Streetscape Project Principal $9,200.00 Advance $35,838,146.06 Page 6 of 7 I'; Exhibit "A" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) E 4th Street Improvements Principal $420,029.47 Advance $36,258,175.53 E 4th Street Principal $21,961.18 Advance $36,280,136.71 2009 Downtown Parking Garages - Exempt Principal $700,000.00 2009 GO Bonds $36,980,136.71 Interest $209,558.86 $37,189,695.57 2009 Downtown Development Plan - Exempt Principal $100,000.00 2009 GO Bonds $37,289,695.57 Interest $31,156.89 $37,320,852.46 2009 Downtown Acquisitions - Exempt Principal $250,000.00 2009 GO Bonds $37,570,852.46 Interest $71,649.06 $37,642,501.52 2009 Downtown Acquisitions - Taxable Principal $300,000.00 2009 GO Bonds $37,942,501.52 Interest $81,214.30 $38,023,715.82 Fund 410 Downtown Development Plan - Taxable Principal $60,000.00 2010 GO Bonds $38,083,715.82 Interest $10,893.17 $38,094,608.99 Fund 410 Downtown Acquisitions - Taxable Principal $506,000.00 2010 GO Bonds $38,600,608.99 Interest $97,450.89 $38,698,059.88 2002 GO Bonds Refinanced - Deduct Old Debt Service Principal ($11,002.00) 1999 GO Bonds $38,687,057.88 Interest ($7,674.00) 1999 GO Bonds $38,679,383.88 2002 GO Bonds Refinanced - Add New Debt Service - Fund 410 Principal $11,031.56 2007 GO Bonds $38,690,415.49 Interest $3,979.74 $38,694,395.1 2004 GO Bonds Refinanced - Deduct Old Debt Service Principal ($85,000.00) 2004 GO Bonds $38,609,395.18 Interest ($17,925.00) 2004 GO Bonds $38,591,470.18 2004 GO Bonds Refinanced - Add New Debt Service - Fund 411 Principal $85,000.00 2011 GO Bonds $38,676,470.18 Interest $12,705.56 $38,689,175.74 Fund 411 Downtown Development Plan - Taxable Principal $100,000.00 2011 GO Bonds $38,789,175.74 Interest $37,066.11 $38,826,241.85 Fund 411 Downtown Acquisitions - Taxable Principal $800,000.00 2011 GO Bonds $39,626,241.85 Interest $269,240.97 $39,895,482.82 Fund 411 Downtown Demolitions - Taxable Principal $800,000.00 2011 GO Bonds $40,695,482.82 Interest $269,240.97 $40,964,723.79 Teamsters Acquisition Principal $92,781.02 Advance $41,057,504.81 E 4th Street Principal $31,886.19 Advance $41,089,391.00 * Estimated Page 7 of 7 EXHIBIT "B" Cumulative as of June 30, 2011 Project Designation: Downtown Waterloo Urban Renewal and Redevelopment Program Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Received Amount Received from Payments under Sec. 402.12(2) - TIF Other Revenue Received Cumulative Amount 1 FY 1977 $22,566.19 $22,566.19 2 FY 1978 $50,863.50 $73,429.69 3 FY 1979 $163,010.80 $236,440.49 4 FY 1980 $216,795.08 $453,235.57 5 FY 1981 $319,027.40 $772,262.97 6 FY 1982 $385,731.14 $1,157,994.11 7 FY 1983 $476,100.00 $1,634,094.11 8 FY 1984 $534,281.00 $2,168,375.11 9 FY 1985 $582,411.43 $2,750,786.54 10 FY 1986 $773,667.04 $72,793.00 $3,597,246.58 11 FY 1987 $829,625.00 $121,738.00 $4,548,609.58 12 FY 1988 $778,965.94 $73,975.00 $5,401,550.52 13 FY 1989 $607,992.00 $76,019.00 $6,085,561.52 14 FY 1990 $1,104,273.00 $199,453.84 $7,389,288.36 15 FY 1991 $911,105.00 $292,043.20 $8,592,436.56 16 FY 1992 $887,043.00 $136,932.05 $9,616,411.61 17 FY 1993 $881,666.00 $131,685.90 $10,629,763.51 18 FY 1994 $897,520.00 $146,935.03 $11,674,218.54 19 FY 1995 $752,642.00 $131,841.98 $12,558,702.52 20 FY 1996 $657,480.00 $203,285.29 $13,419,467.81 21 FY 1997 $602,482.27 $207,785.90 $14,229,735.98 22 FY 1998 $552,575.59 $198,774.53 $14,981,086.10 23 FY 1999 $599,707.53 $72,765.79 $15,653,559.42 24 FY 2000 $549,044.97 $72,000.00 $16,274,604.39 25 FY 2001 $781,750.82 $72,000.00 $17,128,355.21 26 FY 2002 $874,603.46 $72,000.00 $18,074,958.67 27 FY 2003 $797,581.70 $72,000.00 $18,944,540.37 28 FY 2004 $746,995.28 $19,691,535.65 29 FY 2005 $849,326.72 $20,540,862.37 30 FY2006 $972,617.30 $21,513,479.67 31 FY2007 $935,872.08 $143,555.75 $22,592,907.50 32 FY2008 $990,766.64 $16,979.08 $23,600,653.22 33 FY2009 $1,229,705.33 $3,671.82 $24,834,030.37 34 FY2010 $1,302,412.88 $334.14 $26,136,777.39 35 FY2011 $1,191,328.01 $1,609.19 $27,329,714.59 36 FY2012* $1,191,328.01 $28,521,042.60 * Estimated Values # Includes Special Assessments and Parking Revenue Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO C L tll�al' -Ion/ No. ltI - 1 Council Communication COUNCIL City Council Meeting: November 21, 2011 `\ MEMBERS Prepared: November 18, 2011 �� ✓� oo•eoosoa000w000•.Dept, Head Signature: Noel Anderson, Community Planning & Development Director DAVID # of Attachments: ,`°3 JONES Ward 1 CAROLYN SUBJECT: Martin Road Tax Increment District FY2011 Certification COLE Ward2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 Recommended City Council Action: Approve a resolution to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Martin Road Tax Increment District and place the certification on file. Summary Statement: In accordance with the amended provision of the State Code of Iowa, it is required that the City of Waterloo annually certify to the County Auditor its expenditures that qualify for reimbursement from the tax increment fund. BOB GREENWOOI xpenditure Required NA At -Large STEVE SCHMITT At -Large Source of Funds NA Policy Issue: Economic Development Alternative: Background Information: The city has established several TIF Districts for community development. The certification of expenditures incurred in each TIF District is required to be filed with Black Hawk County in order to collect the TIF revenue. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Exhibit "A Cumulative as of June 30, 2011 Project Designation: Martin Road Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) NO. DATE OF ISSUANCE OR EXPENDITURE SOURCE DESCRIPTION OF INDEBTNESS Cumulative Amount AMOUNT INCURRED Recording Fees FY 1998 -1999 Principal $464.50 1999 GO Bonds $464.50 Design & Construction Engineering FY 1997 - 2001 Principal $20,328.07 1999 GO Bonds $20,792,57 FY 1999 - 2001 Principal $165,433.36 1999 GO Bonds $186,225.93 Construction of Road & SewerFinancing FY 1998 - 2000 Interest $148,169.07 1999 GO Bonds $334,395.00 Brock Inc. Property 5/18/2004 Principal $385,000.00 Contract $719,395.00 Contract Interest $55,598.78 $774,993.78 Denso Project Expenses Principal $51,218.16 2002 GO Bonds $826,211.94 - Fund 412 FY 2004 Interest $20,299.47 2002 GO Bonds $846,511.41 Martin Road FY2006 Principal $100,000.00 2006 GO Bonds $946,511.41 Development - Fund 406 Interest $57,473.78 $1,003,985.19 Denso Tax Rebates Principal TIF Rebate $1,003,985.19 30% 2007 $14,055.53 $1,018,040.72 30% 2008 $17,072.82 $1,035,113.54 30% 2009 $18,329.83 $1,053,443.37 30% 2010 $18,115.17 $1,071,558.54 30% 2011 $18,140.07 $1,089,698.61 Wilbert Vault Rebates Principal TIF Rebate 90% 2008 $25,367.50 $1,115,066.11 90% 2009 $25,045.82 $1,140,111.93 90% 2010 $24,686.00 $1,164,797.93 90% 2011 $24,720.00 $1,189,517.93 90% 2012* $24,490.00 $1,214,007.93 90% 2013* ` $24,490.00 $1,238,497.93 90% 2014* $24,490.00 $1,262,987.93 90% 2015* $24,490.00 $1,287,477.93 90% 2016* $3,347.09 $1,290,825.02 Rain Soft Rebates TIF Rebate $1,290,825.02 100% 2009 $12,844.23 $1,303,669.25 100% 2010 $12,698.00 $1,316,367.25 100% 2011 Principal $12,716.00 $1,329,083.25 100% 2012* $12,598.00 $1,341,681.25 100% 2013* $12,598.00 $1,354,279.25 Young Development TIF Rebate (Country Estates) $1,354,279.25 100% 2010 $16,100.00 $1,370,379.25 100% 2011 $16,122.00 $1,386,501.25 100% 2012* $15,972.00 $1,402,473.25 100% 2013* Principal $15,972.00 $1,418,445.25 100% 2014* $15,972.00 $1,434,417.25 100% 2015* $15,972.00 $1,450,389.25 100% 2016* $15,972.00 $1,466,361.25 100% 2017* $9,979.50 $1,476,340.75 Exhibit"A Cumulative as of June 30, 2011 Project Designation: Martin Road Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Stephen Riley 100% 2010 100% 2011 100% 2012* 100% 2013* 100% 2014* 100% 2015* Principal TIF Rebate $1,476,340.75 $19,498.00 $1,495,838.75 $19,548.00 $1,515,386.75 $19,368.00 $1,534,754.75 $19,368.00 $1,554,122.75 $19,368.00 $1,573,490.75 $19,368.00 $1,592,858.75 Maurer TIF Rebate $1,592,858.75 100% 2011 $56,178.00 $1,649,036.75 100% 2012* Principal $55,656.00 $1,704,692.75 $55,656.00 $1,760,348.75 100% 2013* 100% 2014* $55,656.00 $1,816,004.75 100% 2015* $55,656.00 $1,871,660.75 JARF (Fahr Beverage) $1,871,660.75 100% 2011 $22,268.00 $1,893,928.75 100% 2012* $22,062.00 $1,915,990.75 100% 2013* Principal '.: $22,062.00 $1,938,052.75 100% 2014* $22,062.00 $1,960,114.75 100% 2015* $22,062.00 $1,982,176.75 100% 2016* $26,915.00 $2,009,091.75 Watessa $2,009,091.75 100% 2013* .$41,396.00 $2,050,487.75 100% 2014* $41,396.00 $2,091,883.75 100% 2015* $41,396.00 $2,133,279.75 100% 2016* $41,396.00 $2,174,675.75 100% 2017* $28,150.00 $2 202 825 75 100% 2018* $20,698.00 $2,223,523.75 100% 2019* - ` $20,698.00 $2,244,221.75 100% 2020* `'$20,698.00 $2,264,919.75 100% 2021* ` $20,698.00 $2,285,617.75 100% 2022* $20,698.00 $2,306,315.75 Deer Creek $2,306,315.75 100% 2011 $300,000.00 $2,606,315.75 100% 2012 Principal $200,000.00 $2,806,315.75 $200,000.00 $3,006,315.75 100% 2013 100% 2014 $200,000.00 $3,206,315.75 100% 2015 $200,000.00 $3,406,315.75 1999 GO Bonds Refinanced - Deduct Old Debt Principal -$82,507.00 1999 GO Bonds $3,323,808.75 Service Interest -$29,395.00 $3,294,413.75 1999 GO Bonds Refinanced - Add New Debt Principal $82,971.00 GO $3,377,384.75 Service - Fund 407 Interest $23,277,00 2007 Bonds $3,400,606.75 Martin Road Dev. FY2007 Principal $50,000.00 2007 GO Bonds $3,450,606.75 (taxable) Interest $17,728.00 $3,468,334.75 Martin Road Dev. FY Principal $80,000.00 2008 GO Bonds $3,548,334.75 (taxable) 2008 Interest $25,000.00 $3,573,334.75 Corstang Purchase FY2009 Principal $196,020.00 Advance $3,769,354.75 San Sewer Design FY2010 Principal $558.00 Advance $3,769,912.75 San Sewer Design FY2011 Principal $425.50 Advance $3,770,338.25 2002 GO Bonds Refinanced - Deduct Old Debt Principal ($29,403.28) $3,740,934.97 Service 2002 GO Bonds Interest ($5,907.08) $3,735,027.89 2002 GO Bonds Refinanced - Add New Debt Principal $29,639.76 $3,764,667.65 Service - Fund 410 2010 GO Bonds Interest $3,063.42 $3,767,731.07 Martin Road Dev. FY 2011 Principal $100,000.00 2011 GO Bonds $3,867,731.07 (taxable) Interest $37,730.31 $3,905,461.38 Development Serv. FY2011 Principal $1,200.00 Advance $3,906,661.38 Failor-Hurley Grant FY2011 Principal $80,000.00 Advance $3,986,661.38 Exhibit "A Cumulative as of June 30, 2011 Project Designation: Martin Road Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(21 •estimated EXHIBIT "B" Cumulative as of June 30, 2011 Project Designation: Martin Road Tax Increment Redevelopment Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(21 No. Year Recc Amount Received from Payments under Sec. 402.12(2) Other Revenue Received Cumulative Amount 1 FY 1997 $0.00 $0.00 2 FY 1998 $0.00 $0.00 3 FY 1999 $3,573.58 $3,573.58 4 FY 2000 $7,314.98 $10,888.56 5 FY 2001 $76,616.52 $87,505.08 6 FY 2002 $60,214.96 $147,720.04 7 FY 2003 $67,780.85 $215,500.89 8 FY 2004 $74,966.48 $290,467.37 9 FY2005 $123,495.49 $413,962.86 10 FY2006 $150,499.75 $564,462.61 11 FY2007 $171,278.42 $101,903.67 $837,644.70 12 FY2008 $204,129.43 $18,939.01 $1,060,713.14 13 FY2009 $255,746.77 $5,108.00 $1,321,567.91 14 FY2010 $249,984.54 $460.98 $1,572,013.43 15 FY2011 $394,612.49 $888.50 $1,967,514.42 16 FY2012* $394,612.49 $2,362,126.91 * - Estimated Exhibit"A Cumulative as of June 30, 2011 Project Designation: Martin Road Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(21 NO. DATE OF ISSUANCE OR EXPENDITURE SOURCE DESCRIPTION OF INDEBTNESS Cumulative Amount AMOUNT INCURRED Recording Fees FY 1998 -1999 Principal $464.50 1999 GO Bonds $464.50 Design & Construction Engineering FY 1997 - 2001 Principal $20,328.07 1999 GO Bonds $20,792.57 FY 1999 - 2001 Principal $165,433.36 1999 GO Bonds $186,225.93 Construction of Road & SewerFinancing FY 1998 - 2000 Interest $148,169.07 1999 GO Bonds $334,395.00 Brock Inc. Property 5/18/2004 Principal $385,000.00 Contract $719,395.00 Contract Interest $55,598.78 $774,993.78 Denso Project Expenses Principal $51,218.16 2002 GO Bonds $826,211.94 - Fund 412 FY 2004 Interest $20,299.47 2002 GO Bonds $846,511.41 Martin Road FY2006 Principal $100,000.00 2006 GO Bonds $946,511.41 Development - Fund 406 Interest $57,473.78 $1,003,985.19 Denso Tax Rebates Principal TIF Rebate $1,003,985.19 30% 2007 $14,055.53 $1,018,040.72 30% 2008 $17,072.82 $1,035,113.54 30% 2009 $18,329.83 $1,053,443.37 30% 2010 $18,115.17 $1,071,558.54 30% 2011 $18,140.07 $1,089,698.61 Wilbert Vault Rebates Principal TIF Rebate 90% 2008 $25,367.50 $1,115,066.11 90% 2009 $25,045.82 $1,140,111.93 90% 2010 $24,686.00 $1,164,797.93 90% 2011 $24,720.00 $1,189,517.93 90% 2012* $24,490.00 $1,214,007.93 90% 2013* $24,490.00 $1,238,497.93 90% 2014* $24,490.00 $1,262,987.93 90% 2015* $24,490.00 $1,287,477.93 90% 2016* $3,347.09 $1,290,825.02 Rain Soft Rebates TIF Rebate $1,290,825.02 100% 2009 $12,844.23 $1,303,669.25 100% 2010 Principal $12,698.00 $1,316,367.25 100% 2011 $12,716.00 $1,329,083.25 100% 2012* $12,598.00 $1,341,681.25 100% 2013* $12,598.00 $1,354,279.25 Young Development TIF Rebate (Country Estates) $1,354,279.25 100% 2010 $16,100.00 $1,370,379.25 100% 2011 $16,122.00 $1,386,501.25 100% 2012* $15,972.00 $1,402,473.25 100% 2013* Principal $15,972.00 $1,418,445.25 100% 2014* $15,972.00 $1,434,417.25 100% 2015* $15,972.00 $1,450,389.25 100% 2016* $15,972.00 $1,466,361.25 100% 2017* $9,979.50 $1,476,340.75 Exhibit"A Cumulative as of June 30, 2011 Project Designation: Martin Road Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) Stephen Riley 100% 2010 100% 2011 100% 2012* 100% 2013* 100% 2014* 100% 2015* Principal TIF Rebate $1,476,340.75 $19,498.00 $1,495,838.75 $19,548,00 $1,515,386.75 $19,368.00 $1,534,754.75 $19,368.00 $1,554,122.75 $19,368.00 $1,573,490.75 $19,368.00 $1,592,858.75 Maurer TIF Rebate $1,592,858.75 100% 2011 $56,178.00 $1,649,036.75 100% 2012* Principal $55,656.00 $1,704,692.75 100% 2013* $55,656.00 $1,760,348.75 100% 2014* $55,656.00 $1,816,004.75 100% 2015* $55,656.00 $1,871,660.75 JARF (Fahr Beverage) TIF Rebate $1,871,660.75 100% 2011 $22,268.00 $1,893,928.75 100% 2012* $22,062.00 $1,915,990.75 100% 2013* Principal $22,062.00 $1,938,052.75 100% 2014* $22,062.00 $1,960,114.75 100% 2015* $22,062.00 $1,982,176.75 100% 2016* $26,915.00 $2,009,091.75 Watessa TIF Rebate $2,009,091.75 100% 2013* $41,396.00 $2,050,487.75 100% 2014* $41,396.00 $2,091,883.75 100% 2015* $41,396.00 $2,133,279.75 100% 2016* $41,396.00 $2,174,675.75 68% 2017* $28,150.00 $2,202,825.75 50% 2018* $20,698.00 $2,223,523.75 50% 2019* $20,698.00 $2,244,221.75 50% 2020* $20,698.00 $2 264 919 75 50% 2021* $20,698.00 $2,285,617.75 50% 2022* $20,698.00 $2,306,315.75 Deer Creek $2,306,315.75 2011 $300,000.00 $2,606,315.75 2012 Principal $200,000.00 $2,806,315.75 $200,000.00 $3,006,315.75 2013 2014 $200,000.00 $3,206,315.75 2015 $200,000.00 $3,406,315.75 PTL Properties, LLC TIF Rebate $3,406,315.75 100% 2013* $27,600.00 $3,433,915.75 100% 2014* $27,600.00 $3,461,515.75 100% 2015* $27,600.00 $3,489,115.75 100% 2016* $27,600.00 $3,516,715.75 22% 2017* $6,072.00 $3,522,787.75 50% 2018* -. $13,800.00 $3,536,587.75 50% 2019* $13,800.00 $3,550,387.75 50% 2020* $13,800.00 $3,564,187.75 50% 2021* $13,800.00 $3,577,987.75 50% 2022* $13,800.00 $3,591,787.75 SVW Properties, LLC TIF Rebate $3,591,787.75 100% 2013* $27,830.00 $3,619,617.75 100% 2014* $27,830.00 $3,647,447.75 100% 2015* $27,830.00 $3,675,277.75 100% 2016* $27,830.00 $3,703,107.75 22% 2017* $6,122.00 $3,709,229.75 50% 2018* $13,916.00 $3,723,145.75 50% 2019* $13,916.00 $3,737,061.75 Exhibit"A Cumulative as of June 30, 2011 Project Designation: Martin Road Tax Increment Redevelopment Area Schedule 1 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) 50% 2020* 50% 2021* 50% 2022* $13,916.00 $3,750,977.75 $13,916.00 $3,764,893.75 $13,916.00 $3,778,809.75 1999 GO Bonds Refinanced - Deduct Old Debt Service Principal -$82,507.00 1999 GO Bonds $3,696,302.75 Interest -$29,395.00 $3,666,907.75 1999 GO Bonds Refinanced - Add New Debt Service - Fund 407 Principal $82,971.00 2007 GO Bonds $3,749,878.75 Interest $23,222.00 $3,773,100.75 Martin Road Dev. (taxable) FY2007 Principal $50,000.00 2007 GO Bonds $3,823,100.75 Interest $17,728.00 $3,840,828.75 Martin Road Dev. (taxable) FY 2008 Principal $80,000.00 2008 GO Bonds $3,920,828.75 Interest $25,000.00 $3,945,828.75 Corstang Purchase FY2009 Principal $196,020.00 Advance $4,141,848.75 San Sewer Design FY2010 Principal $558.00 Advance $4,142,406.75 San Sewer Design FY2011 Principal $425.50 Advance $4,142,832.25 2002 GO Bonds Refinanced - Deduct Old Debt Service Principal ($29,403.28) 2002 GO Bonds $4,113,428.97 Interest ($5,907.03) $4,107,521.89 2002 GO Bonds Refinanced - Add New Debt Service - Fund 410 Principal $29,639.76 2010 GO Bonds $4,137,161.65 Interest $3,063.42 $4,140,225.07 Martin Road Dev. (taxable) FY 2011 Principal $100,000.00 2011 GO Bonds $4,240,225.07 Interest $37,730.31 $4,277,955.38 Development Serv. FY2011 Principal $1,200.00 Advance $4,279,15538 Failor-Hurley Grant FY2011 Principal $80,000.00 Advance $4,359,155.38 *estimated EXHIBIT "B" Cumulative as of June 30, 2011 Project Designation: Martin Road Tax Increment Redevelopment Schedule 2 Indebtedness Qualifying for Tax Increment Reimbursement Under Section 403.19(2) No. Year Rece Amount Keceived from Payments under Sec. 402.12(2) Other Revenue Received Cumulative Amount 1 FY 1997 $0.00 $0.00 2 FY 1998 $0.00 $0.00 3 FY 1999 $3,573.58 $3,573.58 4 FY 2000 $7,314.98 $10,888.56 5 FY 2001 $76,616.52 $87,505.08 6 FY 2002 $60,214.96 $147,720.04 7 FY 2003 $67,780.85 $215,500.89 8 FY 2004 $74,966.48 $290,467.37 9 FY2005 $123,495.49 $413,962.86 10 FY2006 $150,499.75 $564,462.61 11 FY2007 $171,278.42 $101,903.67 $837,644.70 12 FY2008 $204,129.43 $18,939.01 $1,060,713.14 13 FY2009 $255,746.77 $5,108.00 $1,321,567.91 14 FY2010 $249,984.54 $460.98 $1,572,013.43 15 FY2011 $394,612.49 $888.50 $1,967,514.42 16 FY2012* $394,612.49 $2,362,126.91 * - Estimated CITY OF WA I'ERLOO Council Communication City Council Meeting: November 21, 2011 Prepared: November 16, 2011 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: 1 SUBJECT: F.Y. 2012 U.S. Highway 63 Improvements - From Conger/Newell Street to Donald Street City Contract No. 790 Notice of Intent For NPDES Coverage Under General Permit to the Iowa Department of Natural Resources Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: It is recommended that the Mayor be authorized to sign thei Notice of Intent for NPDES Coverage Under General Permit to the Department of Natural Resources. Summary Statement: Attached is the "NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT" for storm water discharges associated with the above -referenced project. This document has been reviewed by this office and is recommended for approval by the City Council. Expenditure Required $350 Source of Funds Local Option Sales Tax Policy Issue N/A Alternative None Background Information: The Highway 63 Improvements is a joint project between the City and the Iowa Department of Transportation. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director vuIL iprL "(21117-011 RQc(Oti,t&)s% .Ali-- Iocri Council Communication City Council Meeting: November 21, 2011 Prepared: November 17, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the Real Estate Sale Contract between the City of Waterloo and MasterBrand Cabinets, Inc. for the acquisition of 1001 Linden Avenue in the amount of $65,000, with up to $10,000 in city environmental and closing costs, and authorizing the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Authorization of the acquisition of land as described in the amount of $65,000 plus up to $10,000 in environmental and closing costs. Summary Statement: As you may recall, staff has worked to acquire and cleanup the former Construction Machinery Company (CMC) site over the last several years. As we have been recently working towards a new Public Works Building on the site with the help of city bonds funds and $5 million in I -Jobs funding, MasterBrand Cabinets approached the City for the potential purchase of the site at 1001 Linden Avenue. This site had previously been used for the "damaged goods" sale of Omega Cabinets, the local operation in this area of MasterBrand Cabinets, Inc. Omega now sub contracts out that type of second hand sale, and no longer use this building. Omega was supportive of the City's efforts to re -utilize this Brownfield site, and to see the construction of the Public Works Building move forward. As such, they have agreed to sell the building for the assessed value of $65,000 to the City of Waterloo. The City staff believe this site acquisition will help to "open up" the front door entrance and visibility to the site, as well as offer future expansion potential for the facility. This will continue the City of Waterloo's efforts towards the redevelopment of Brownfield sites. The City will also utilize available Brownfield grants for the environmental testing of the site as a part of our due diligence in its acquisition. Expenditure Required: $65,000 plus up to $10,000 in environmental and closing costs Source of Funds: Bond funds, with available grant funds (BCRLF or assessment) for environmental portion Policy Issue: Economic Development and Redevelopment of Brownfield sites within the City of Waterloo. Alternative: Not acquire CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City continues to work to redevelop Brownfield and under utilized sites within the community. This particular site would be for the planned I-Jobs Public Works Building. Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: 8913-24-476-002 Deed Holder: OMEGA CABINETS LTD Parcel Address: 10 01 LINDEN AV, WATERLOO, IA 50703 ka9pnd S.Ienbd pa[tldlm T.alunn .o[dn[mo hospital Aortal Phos airport Sleek Hawk Co. fimaapt parks_ parka twpmg .' Railroads Townships 0 ?arcel[ v. RIgItolW.y Town[IJp Elrytlno[ aellco[tl dim maddlln Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor@co.black-hawk.ia.us.orq Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or Implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes. See the recorded documents for more detailed legal information. http://www2. co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServieeName=bhov... 11/17/2011 CITY OF WA I'ERLOO Council Communication City Council Meeting: November 14, 2011 Prepared: November 16, 2011 Dept. Head Signature: S.G. # of Attachments: SUBJECT: Ordinance Change North Side of the 600 & 700 Blocks of Lime Street No Parking 7:00 AM to 3:00 PM During School Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Summary Statement Staff from East High School made a request for parking to be allowed on one side of Lime Street after school hours because of the new track facility which will be opening very soon. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: After reviewing the request, this street is basically used by East High sports activities, such as baseball, tennis, etc. School buses and students will have cleared the area by 3:00 PM, so this should not cause a problem. Emergency vehicles will still be able to enter the area with parking allowed on one side of the street. The south side has parking prohibited except on Sunday. CITY OF WA I'ERLOO Council Communication City Council Meeting: November 21, 2011 Prepared: November 16, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments. 1 SUBJECT: Ordinance Establishing Grades in the City of Waterloo F.Y. 2012 Sidewalk Re. air Assessment Pro am - Zone 1 Contract No. 811 Submitted by: Wayne Castle, EI, LSI, Associate Engineer Recommended City Council Action: It is recommended these grades be adopted to comply with the State Code of Iowa so that the sidewalk assessment program can continue in a timely manner. Summary Statement The attached copy of street grades is being submitted for Council approval as advised by the bonding attorneys. As per Section 384.39 of the State Code of Iowa, official grades shall be adopted for assessment purposes. Expenditure Required Source of Funds Policy Issue Alternative Background Information: STREET FROM Columbia Street Dawson Columbia Street Dawson Columbia Street Parker Conger Street Broadway Conger Street Broadway Cutler Street Conger Cutler Street Arlington Dawson Street Lincoln Dawson Street Fairview Dawson Street Burton Dawson Street Leonard Fairview Avenue Park Rd Grandview Avenue Parker Kern Street Lincoln Kern Street Fairview Kern Street Fairview Kern Street Burton Leonard Street 149' North Of Dawson Leonard Street Newton Lincoln Street Dawson Lincoln Street Parker Lindale Avenue Logan Avenue Logan Avenue Logan Avenue Longfellow Avenue Maplewood Avenue Newton Street Newton Street Newton Street Normandy Street Norwood Avenue Oakland Avenue Park Road Parker Street Parker Street Parker Street Parker Street Poplar Avenue Reed Street Reed Street Riehl Street Riverside Drive Whittier Avenue TO Conger Parker 646.5' North Of Arlington Mullen Cedar River Arlington 596.95' North Of Arlington 296.5' East Of Reed Broadway Fairview 676.15' East Of Leonard Parker Broadway Logan Broadway Burton Longfellow 303.32' North of Dawson Kern 426.17' North Of Kern 570' North Of Arlington Cul-de-sac Oakland Kern Conger Parker Esther Esther Louise Lindale Kern Reihl Norwood Burton Broadway Burton Leonard Leonard Longfellow 644' South Of Virginia Donald Riverside Oakland Conger Longfellow Broadway Fairview Logan Columbia Ackermant Broadway Fairview Burton Avon Longfellow Maplewood Oakland Riehl 486.36' North of Kern Parker 559' North Of Arlington ICRR Tracks Riverside Riehl Maplewood Lindale Oakland ORD # DATE VOL 4533 05/01/02 346 2602 07/24/74 4 PAGE 533 731 3295 05/01/02 346 533 4388 10/10/99 336 367 4533 05/01/02 346 533 4533 05/01/02 346 533 2755 07/07/59 3 797 2155 07/07/59 3 797 2492 05/12/69 4 529 2407 05/08/67 4 311 3014 02/26/79 4533 05/01/02 346 533 2508 07/21/69 4 555 4533 05/01/02 346 555 2492 05/12/69 4 529 2407 05/08/67 4 311 4533 05/01/02 346 533 3014 02/26/79 4533 05/01/02 346 533 2155 07/07/59 3 797 3238 09/07/82 247 493 4533 05/01/02 346 533 4533 05/01/02 346 533 4314 07/27/98 332 804 3769 02/18/91 294 847 4533 05/01/02 346 556 4533 05/01/02 346 556 2492 05/12/69 4 529 1764 07/12/48 3 11 4533 05/01/02 346 560 2360 06/14/66 4 206 4533 05/01/02 346 556 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 3822 10/09/91 296 312 2505 07/21/69 4 553 4533 05/01/02 346 557 4533 05/01/02 346 557 2155 07/07/59 3 797 1917 01/27/53 3 320 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 DIVISION II -- IMPROVED STREETS (Street grades established subject to Council approval.) ANGELES DRIVE - Airline Highway to Sabrina Circle (3000 Block) North Edge of Airline Highway Centerline Sabrina E ELEVATION 901.90 905.89 CLOVERDALE AVENUE - Midland Street to North Dead End (700 - 800 Blocks) Centerline Centerline North Dead Midland Lucas End 6 ELEVATION 868.54 864.29 873.07 LEONARD AVENUE - Oakland Avenue to Kern Street (100 Block) E ELEVATION Centerline Oakland Centerline Kern - 2 853.68 849.86 CITY OF WA 1 ERLOO Council Communication City Council Meeting: November 21, 2011 Prepared: November 10, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: CHANGE ORDERS NO. 2 and NO. 3 Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: To request the City Council authorize Change Orders No. 2 and No. 3 in the amount of Two Hundred Seven dollars and 00/100 ($207.00) for work being done by Failor Hurley Construction Corporation of Hudson for the PUBLIC MARKET INIPRIOR DEVELOPMENT, 327 w. 3RD St., Waterloo, Iowa. Summary Statement Change Order No. 2 is related to additional painting required and for spiral duct extension. Change Order No. 3 is a deduction related to one diffuser and unacceptable workmanship concerning the kitchen and meat department fluid applied flooring. Base Bid Change Order No. 1 Change Order No. 2 (add) Change Order No. 3 (deduct) $212,000.00 $ 6,039.00 $2,427.00 42,220.00 $ 207.00 Total $218,246.00 Expenditure Required: Source of Funds: Funding for Change Orders No. 2 and No. 3 is available through City Bonds and WDC allotment from Black Hawk County Gaming Association. Policy Issue: NA Alternative: NA Background Information: Original Contract approved by Council and signed July 18, 2011. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Loge CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 7!$Mutberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 11 21 11 Prepared: 11/18/11 Dept. Head Signature: # of Attachments: 1 (t; SUBJECT: Expansion of the Downtown Riverfront Urban Renewal and Redevelopment Plan Tax Increment Financing (TIF) District, and set a date of hearing as December 5, 2011. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing as December 5, 2011, and adopt necessary resolutions and ordinances for the expansion. Summary Statement: The City of Waterloo has an existing Downtown Riverfront Urban Renewal and Redevelopment Plan and TIF District that encompasses the core of the downtown area, including the Cedar Valley Tech Works Campus and a portion of the John Deere Downtown facility located east of Black Hawk Creek. Staff is proposing an expansion of the Plan and TIF District to include land west of Black Hawk Creek and north of Highway 218, with includes the John Deere Foundry and undeveloped areas that could be redeveloped for commercial and industrial purposes. The expansion presents a proposal for the improvement and location of commercial and industrial development and provides for public improvements in order to increase the tax base and employment opportunities in the Downtown and Riverfront area. Expenditure Required: none Source of Funds: n/a Policy Issue: Economic Development Alternative: Background Information: The City of Waterloo is working to gain more commercial and industrial development to increase the tax base and employment opportunities in the Downtown and Riverfront area, and the proposed expansion of the existing Downtown Riverfront TIF district in the area west of Black Hawk Creek between Highway 218 and River Road would appear to provide for the opportunity to help encourage such development. At their November 1, 2011 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the proposed TIF District expansion. Legal Description: see attached Plan NA:as cc: Aric Schroeder, City Planner CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 0 0 0 0 (D 0 z Ful n rn x z 0 Prepared by Aric Schroeder, City of Waterloo, 715 Mulberry Street, Waterloo, IA, 50703 319-291-4366 Return to preparer after recording. DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PLAN (as amended December 2011) TABLE OF CONTENTS I. DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PLAN, AS AMENDED. A. DESCRIPTION OF PROJECT B. LAND USE PLAN C. PROJECT PROPOSALS D. OTHER PROVISIONS NECESSARY TO MEET STATE AND LOCAL REQUIREMENTS E. PROCEDURES FOR CHANGES IN THE PLAN F. RELOCATION G. PROJECT FUNDING II. PROJECT BUDGET A. NARRATIVE B. CHAPTER 15A LOANS OR GRANTS C. TAX INCREMENT FINANCING D. PROPOSED TIMING SCHEDULE III. LEGAL DATA - ATTACHMENTS A. BOUNDARY MAP B. LEGAL DESCRIPTION C. STUDY OF BONDING CAPACITY D. PRELIMINARY PROJECT BUDGET E. ACQUISITION CHECKLIST F. RELOCATION CHECKLIST G. PLANNING, PROGRAMMING & ZONING RESOLUTION H. NOTIFICATION TO TAXING ENTITIES AND RECORD OF CONSULTATION I. DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PLAN AS AMENDED. A. Description of Project 1. Boundary Map (See Attachment "A") 2. Boundary Description (See Attachment "B") 3. Findings and Objectives a. Findings The City of Waterloo proposes to undertake an Urban Renewal Project under the provisions of Iowa Code Chapter 403, as amended to date. In addition to the original declaration of blight, which remains a part of this amended plan, it is hereby found and declared that there exists in the proposed Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan Area the continuing need for programs to alleviate and prevent conditions of unemployment; and that it is accordingly necessary to assist and retain local industries and commercial enterprises to strengthen and revitalize the economy of this City; that accordingly it is necessary to provide means and methods for the encouragement and assistance of industrial and commercial enterprises in locating, purchasing, constructing, reconstructing, modernizing, improving, maintaining, repairing, furnishing, equipping, and expanding in this City; and that it is also necessary to encourage the location and expansion of commercial enterprises to more conveniently provide needed services and facilities of the commercial enterprises to Waterloo and the residents of the City. b. Objectives of the Plan This Plan is intended to strengthen the economy, promote commercial and industrial development, expansion of existing business and industry and attraction of new industry. In accordance with this public purpose, the Downtown Tax Increment Project is intended to accomplish the following objectives: a. Stimulate land uses which will strengthen and complement existing sound land use relationships within the surrounding community. b. Stabilize and increase employment in the area. c. Encourage investment in the area. d. Conserve and enhance the existing community facilities necessary to serve the surrounding area. 3. This Plan is consistent with the long-range land use plan in that both strive to: a. Maintain the City's role as a regional center of commerce and industry. b. Assure land uses which will strengthen and complement existing appropriate land use relationships within the surrounding community. c. Encourage sound growth and investment in the area. d. Increase employment in the area by encouraging economic development. e. To provide economic incentives that may increase employment opportunities within the City. C. Project Proposals 1. General Renewal Activities a. The City intends to acquire land or interests in land to facilitate development that is consistent with this Plan and site improvements. b. The City intends to provide public facilities that are needed from time to time such as streets, sanitary sewers, storm sewers, parking, traffic control, streetscape amenities, skywalks, etc. c. The City may make loans or grants to private persons or businesses for economic development and/or redevelopment purposes on such terms as may be determined by the City Council. d. The City may borrow money and provide security therefor. 6 of the property acquired by it for the purpose of redevelopment in accordance with the goals and objects of this Plan. The property so disposed of may include vacated right-of-way and other lands under public ownership which are not needed for public purposes. The City may subdivide, vacate, or otherwise change the recorded arrangement of property under its control to accomplish the goals and objectives of this Plan. 3. Riverfront Projects a. Exposition Center This project, in conjunction with the development of the Cedar River Mall, will increase the utility of the existing public facilities, such as Young Arena, the Center for the Arts, and the Five Sullivan Brothers Convention Center. b. Cedar Valley Mall In addition to being a programmable space for exhibits and shows that will attract regional and national conferences and tourist traffic, the Mall will be a civic place for festivals and markets for local citizens to enjoy. c. Multi -Use Facility i. A major recreation facility completes the economic mix for the Exposition Grounds. d. Downtown Destination Marketing & Wayfinding Program Revitalized downtown areas need to be "found" by newcomers and long-time residents alike. Waterloo created the modern entry corridor of U.S. Highway 218; however, this corridor lacks signage indicating downtown exits and destinations. Waterloo needs to create an effective wayfinding program. e. Downtown Gateway i. The goal of the downtown gateway project is to capture the economic potential of the U.S. Highway 218 corridor as well as improve the aesthetic quality and image of the 8 technological needs of the growing economy for bio -based products. The Campus is designed to respond to the needs and demands of the rapidly changing economy for bio - based products in terms of both workforce and the necessary products and technologies. The Commercialization Center, located in existing facilities previously owned by Deere & Company, will have the capacity to support manufacturing and expanded office space and related facilities. k. Cedar River Dam The Cedar River Dam Project will add 4-5 feet to the existing dam with the construction of a bladder onto the existing dam structure. It is estimated that this reconstruction will result in boatable water several miles upstream. In addition, the dam will be built to allow kayaks and canoes to pass through. 1. Grout Museum District i. The Sullivan Brothers Veterans Museum and Research Center will add 30,000 square feet to the Grout Museum in addition to landscaping, site work and exhibits. The Grout Museum is located in the blocks between West 4th Street, South Street, 1st Street, and Washington Street. 4. Public Improvements a. Infrastructure such as streets, sewers, parking, streetscape, skywalks, sidewalks, etc. will be constructed in association with enhancing the new development projects using the local option sales tax for street reconstruction and G.O. bonds which will be paid off with the increased tax increment revenues resulting from private investment in the downtown area. D. Other Provisions Necessary to Meet State and Local Requirements In accordance with this Urban Renewal and Redevelopment Plan, the City of Waterloo will take whatever action it deems necessary to close, vacate, Plan or replan streets, roads, sidewalks, wallcways or other places within the Project Area. 10 II. Project Budget A. Narrative The Downtown Riverfront Plan includes the blocks as described in Attachment "B". As each project is developed, the City Council may enter into a specific project agreement, which after public hearing will identify the specific financial incentives that may be used on each project. Therefore, a total value on the financial incentives cannot be identified at this time. The following projects will be developed, but specific project budgets cannot be identified as specific locations are not available. However, preliminary budgets for known projects are listed in Attachment "D". 1. Acquisition of property for new office buildings in the downtown area. (See Attachment "D") 2. Tax rebate program. The property tax assessment base on the real estate where a new development and/or rehabilitation/renovation is completed is frozen. While the frozen amount will be guaranteed to each new taxing jurisdiction, the increased tax revenue resulting from the new development may be rebated annually to the developer for up to ten (10) years, or twenty (20) years for monumental projects. The developer may use these funds in two ways: (1) to pay off private debt incurred in financing the new construction and/or the rehabilitation/renovation of an existing commercial building, or (2) to pay off public improvements (street and/or parking improvements, extension of skywalks, etc.) associated with enhancing the new development and/or the total rehabilitation/renovation project. A specific project agreement will be required for each project. The taxable value must be increased by a minimum of 10% and increase the annual tax by a minimum of $500.00. This program is not applicable to the Self Supported Municipal Improvement District levy, other special tax assessments, the debt service levy or any other levy exempted from treatment as tax increment financing under applicable law. 3. Project loans and/or grants. 4. Infrastructure such as streets, sewers, parking, streetscape, skywalks, sidewalks, etc. 12 A. Opinion of City Attorney certifying conformance with state and local laws. (See Attachment "P") B. Approval of the Plan by the City of Waterloo Planning, Programming and Zoning Commission. (See Attachment "G") C. Notification to affected taxing entities and record of consultation. (See Attachment "H>) D. Notices of public hearing. (See Attachments "L -N") E. City Council Resolution approving the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan as amended December 2011. (See Attachment LTD F. City Council Ordinance approving the division of taxes in the amended Downtown Waterloo Riverfront Urban Renewal Project Area, as amended December 2011. (See Attachment "K") 14 NA 01.7 \O U O O • NO I ii O E7 T 0 Attachment B REVISED DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PLAN DISTRICT Revised December 2011 Beginning at the point where the centerline of W. 12th Street, if extended, would intersect the centerline of the Southbound Washington Street as now located (also known as U.S. Highway 218), thence Northeasterly along the extension of the centerline of W. 12th Street, and the centerline of W. 12th Street to the Southerly line of the Cedar River, thence Northwesterly along the Southerly bank of the Cedar River to the centerline of W. 11th Street, thence Northeasterly along the centerline of the 11th Street Bridge and E. 11th Street to the centerline of Sycamore Street, thence Northwesterly along the centerline of Sycamore Street to its intersection with the centerline of E. 7th Street, thence Northeasterly along the centerline of E. 7th Street to the centerline of Franklin Street, thence Northwesterly along the centerline of Franklin Street to the centerline of E. 3rd Street, thence Southwesterly along the centerline of E. 3rd Street to the centerline of Sycamore Street, thence Northwesterly along the centerline of Sycamore Street, and an extension thereof, to the Northerly line of the Cedar River, thence following the Northerly bank of the Cedar River to a point where it would intersect the centerline of Fairview Avenue, if extended Southerly, thence North along the extension of the centerline of Fairview Avenue, and the centerline of Fairview Avenue to the centerline of Conger Street, thence Westerly and Southwesterly along the centerline of Conger Street and W. Conger Street to the centerline of relocated Ansborough Avenue (said point also being the intersection with the centerlines of River Road and Westfield Avenue), thence Westerly along the centerline of relocated Ansborough Avenue to its intersection with the West line of Courier Street, thence South along the West line of Courier Street, and an extension thereof, to the centerline of the Canadian National/Illinois Central Railroad spur line, thence Southwesterly along the centerline of said Railroad to the centerline of West Washington Street (also known as U.S. Highway 218), thence Southeasterly along the centerline of West Washington Street to the centerline of Vaughn Street, thence Northeasterly along the centerline of Vaughn Street to the centerline of Westfield Avenue, thence Southeasterly along the centerline of Westfield Avenue to its intersection with the East bank of Black Hawk Creek, thence Southwesterly along the Easterly bank of Black Hawk Creek to the centerline of southbound Washington Street, thence Easterly and Southeasterly along the centerline of Southbound Washington Street to the centerline of W. 2nd Street, thence Southwesterly along the centerline of W. 2"d Street to the centerline of South Street, thence Southeasterly along the centerline of 16 Attachment C City of Waterloo, Iowa Black Hawk County, Iowa Study of Bonding Capacity as of July 1, 2010 2011 Levy Year, Fiscal Year 2010-2011 2010 Actual Gross Assessed Valuation Legal Bonding Rate Legal Bonding Limit 44.47% of Bonding Capacity Less Outstanding G.O. Debt Unused Gross Bonding Capacity 18 $3,594,614,473 5% $179,730,724 $99,800,883 $79,929,841 Downtown Pedestrian Riverwalk Loop Project EXPENSES Levee Construction $650,000 Riveredge/Wall Construction $4,900,000 Bridge Connections $17,000 TOTAL $5,567,000 FUNDING City (CIP — G.O. Bonds) $713,400 State $2,853,600 State (VIP) $2,000,000 TOTAL $5,567,000 Wellness and Sports Complex Project EXPENSES Acquisition $2,000,000 City Property $250,000 Site Improvements $3,000,000 Construction $15,500,000 Landscaping and Public Art $150,000 Architectural Fees $2,600,000 Engineering Fees $1,500,000 Construction Administration $1,200,000 TOTAL $26,200,000 FUNDING State (VIP) $5,000,000 In Kind (City Property) $1,000,000 Private Development $18,000,000 Community Fundraising $2,200,000 TOTAL $26,200,000 Agritech Incubator and Commercialization Center (Cedar Valley Tech Works Campus) EXPENSES Acquisition $2,100,000 Deere & Company Building Donation $7,000,000 Deere & Company Land Donation $1,780,000 Site Improvements $7,000,000 Construction $25,000,000 20 FUNDING City (Local Option Sales Tax) $782,500 State (RISE) $880,000 nKin City (In Kind) $72 798 City (G.O. Bonds) $3,820,000 TOTAL $5,555,298 Cedar River Condos & Depot District EXPENSES Construction Phase I $3,500,000 $850,000 Phase II $3,500,000 State (Brownfield) Phase III $3,500,000 $450,000 Phase IV $3,500,000 Phase V $3,500,000 Phase VI $3,500,000 Phase VII $3,500,000 Phase VIII $3,500,000 Phase IX $3,500,000 Site Assembly $4,000,000 Site Improvements $2,000,000 UNICUE Downtown Center $1,300,000 Parking $300,000 Plaza $300,000 Retail $1,200,000 TOTAL $40,600,000 FUNDING Private Development $35,300,000 City (Leasehold for UNICUE) $850,000 City (TIF) $3,000,000 State (Brownfield) $1,000,000 State (Enhancement Grant) $450,000 TOTAL $40,600,000 Downtown Gateway District EXPENSES Acquisition $3,000,000 Infill Redevelopment TOTAL $6,000,000 $9,000,000 FUNDING City (TIF) $3,000,000 22 Downtown Gateway District $9,000,000 Cedar River Dam $4,000,000 Grout Museum $8,996,581 TOTAL $207,422,917 TOTAL FUNDING Private Development $100,333,091 City (TIF) $13,000,000 CITY (CIP — G.O. Bonds) $6,035,020 City (Other) $2,000,000 State (VIP) $41,160,000 State (Other) $5,683,600 Community Fundraising $5,300,000 Federal $4,478,014 City (In Kind — City Owned Property) $4,223,192 Deere & Company $25,210,000 TOTAL $207,422,917 24 Attachment F CITY OF WATERLOO, IOWA RELOCATION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo Relocation Agent will contact family/occupant to determine the amount of eligible relocation benefits such as: a. Actual reasonable expenses as a result of moving (based upon two (2) quotations from movers approved by City of Waterloo). 3. To be eligible for assistance, occupant must not move until negotiations have started on the acquisition of the property without jeopardizing eligibility for moving cost payments. 4. If dissatisfied with the determination of the amount of payment offered under the Relocation Assistance Program, displaces may have the application reviewed by: a. Sending a written statement requesting the review and outlining the items in dispute to the City Planner, Community Planning and Development Department, City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703 b. Stating the amount or amounts being claimed, if any, and including documentation and reasons why dissatisfied with the amount offered. 5. Upon receipt of your claim application, the City Planner will appoint a review board and notify you when and where a hearing will be held. The review board will recommend a decision on your claim to the City of Waterloo. The Relocation Agent will notify you in writing of the City of Waterloo's decision within one (1) week. 26 Registered Speakers 11/21/2011 Kelly Frank 3665 Inverness Road Waterloo, Iowa 50701 319-236-3830 RE: Property located at 3610 Ansborough Avenue (previously known as West Ridge School) Ellen Vanderloo 3608 Inverness Road Waterloo, Iowa 50701 319-232-7650 RE: Property located at 3610 Ansborough Avenue (previously known as West Ridge School) Charles Burrell 1416 Ridgemont Road Waterloo, Iowa 50701 319-232-9125 RE: Property located at 3610 Ansborough Avenue (previously known as West Ridge School) 17Novl l Waterloo Community Schools Mike Young, Dr. Gary Norris, Sharon Miller & Michael Coughlin 1516 Washington Ave. Waterloo, IA 50702 319-433-1830 Subject: Offer to the Disposal of Real Property / Westridge School Sirs, With respect to the Westridge School, in particular (site #1) the parcel west of the building, adjoining the Sulentic Park, a number of the area residents are opposed to the proposed sale and development, as a hindrance to the beautiful park and area as noted with the visual attached. We suggest and propose that the parcel in question be donated to the Waterloo Park Dept. as part of the Sulentic Park as it was originally developed and bound with land donated to the city by the Sulentic family as a walk in children's park. Please acknowledge this proposal / offer for site #1 Westridge, to continue and enhance the beautiful Sulentic Park. Kindest Regards, Residents of The Westridge Area c/o Dale & Kelly Patnode 319-236-3830 3665 Inverness Waterloo, IA 50701 Waterloo City Council (mon. 21 Nov11) Westridge 11,188 SQ FT -3- Site 1 - 2.95 ACRES Site 2 - 2.95 ACRES Total Acres - 5.9 ACRES ArcIMS Viewer Page 1 of 1 Black Hawk County Real Estate and Tax Administration Locate Parcels by: Layers: [11 Schools 1. Parcel ID 2. Address 3. Sales 4. 5. Transfer Subdivision Document Summary of Data Parcel ID 8813-05-429-009 WATERLOO Deed Holder COMMUNITY SCHOOL DIST 3610 Parcel ANSBOROUGH Address AV, WATERLOO, IA 50701 UNPLATTED Legal WLOO WEST N 391.3 FT Assessment 2011 Year Class E 100% Land 555,750 Value 100% Building 100,000 Value 2010 Payable $0.00 2011/2012 Detailed Report Property Photos Building Sketches Polling Location 2011-12 Tax Statement Exit Help Subdivisions Refresh M Map Tools Ct 0 z 42+ ktapereated with ArcIMS • Copyrght;CI 1992.2001 CSRI Inc. s; • • li http://www2.co.black-hawk.ia.us/website/bhmap/viewer.htm 11/15/2011 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8813-05-429-009 WATERLOO COMMUNITY SCHOOL DIST WATERLOO COMMUNITY SCHOOL DIST 1516 WASHINGTON ST WATERLOO, IA 50702-0000 PDF No. Map Area Contract Buyer 13 W WATERLOO -C Roof Property Address Current Recorded Transfer 3610 ANSBOROUGH AV WATERLOO, IA 50701-1698 Date Drawn Date Filed Recorded Document Type 8/3/1966 8/30/1966 DEED 462040 D SALES None BUILDING PERMIT Date Number ,Amount Reason 10/17/2007 WA 02559 8,000 A/C 8/16/2000 WA 1955 63,700 Roof 8/19/1998 1830 2,160 Misc ASSESSED VALUES/CREDITS Year Class 2011 E 100% Value Land Dwelling Building M/E Total Acres 555,750 0 100,000 0 655,750 0 Taxable Value Land Dwelling Building M/E Total 555,750 0 100,000 0 655,750 Year Class 2010 E 100% Value Land swelling Building M/E Total Acres 605,770 10 114,450 0 720,220 0 Taxable Value Land Dwelling Building M/E Total 605,770 0 114,450 0 J720,220 Year Class 2009 E 100% Value Land Dwelling Building M/E Total Acres 605,770 0 114,450 0 720,220 0 Taxable Value Land Dwelling Building M/E Total 605,770 0 114,450 0 720,220 TAX INFORMATION ASSESSMENT YEAR 2010 PAYABLE 2011/2012 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 42.69322 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag C edit Family Farm Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL UNPLATTED WLOO WEST N 391.3 FT S 791.3 FT W 650.8 FT E 700.8 FT NE SE SEC 5 T 88 R 13 LAND http://www2. co.black-hawk. ia.us/website/blunap/bhRepDet.asp?apn=881305429009 11/15/2011 Black Hawk County Detailed Parcel Report Page 2 of 2 Basis Front Rear Side 1 Side 2 Lot Area Acres Acres x Rate Quantity= 1, Units=Each, Height= 0 254826 5.85 Totals: 254826 5.85 YARD EXTRAS (Description Year Built Quantity Plot No. Extended Description ESTRIDGE SCHOOL 1993 1 Quantity= 1, Units=Each, Height= 0 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet. asp?apn=8813 05429009 11/15/2011 Minutes of the Board of Education Waterloo Community School District County of Black Hawk, State of Iowa October 10, 2011 The Board of Education of the Waterloo Community School District, County of Black Hawk, State of Iowa, was called to meet in regular session at 6:00 p.m. on Monday, October 10, 2011, in the Board Room of the Education Service Center, 1516 Washington Street, Waterloo, Iowa. Present: Board members: Shanlee McNally, Sue Flynn, Bernice Richard, Mike Young, Andrea Sparks Superintendent, Dr. Gary Norris Chief Financial Officer/Board Treasurer, Michael Coughlin Executive Director of School & Community Relations/Board Secretary, Sharon Miller Associate Superintendent for Educational Services, Dr. Jane Lindaman Absent: Board members: Lyle Schmitt and David Meeks Assistant Superintendent for Administrative/Student Services, Dr. Peg Dokken-Opat Associate Superintendent for Human Resources & Equity, Dr. Bev Smith I. Call to Order II. Moment of Silence III. Pledge of Allegiance IV. Mission Statement The Waterloo Schools Mission Statement was read by Ms. Richard. V. Public Hearing for Sale or Disposal of Real Property Mr. Young declared the Public Hearing for the Sale or Disposal of Real Property open. Dr. Gary Norris, Superintendent, provided information. Ellen Vanderloo, 3608 Inverness Road, Waterloo, spoke concerning the West Ridge property. It was moved by Ms. Richard and seconded by Ms. McNally to close the Public Hearing for the Sale or Disposal of Real Property. Motion carried 5-0. VI. Board Celebration — TeamMates Mentoring Receives "Visionary Leadership Award" This item was presented as Information Only. Ellen Vanderloo, TeamMates Mentoring Coordinator, provided information on the award as well as the TeamMates Mentoring program within the Waterloo Schools. VH. New Partnership Signing — Church Row Historical Neighborhood Association This item was presented as Information Only. Crystal Buzza, Director of Strategic Partnerships, and Steve Thune, Irving Elementary Principal, provided information on Irving's new partnership with the Church Row Historical Neighborhood Association. Mary Potter spoke on behalf of the Church Row Historical Neighborhood Association. VIII. Information from Individuals and Delegations No public comments were brought forth. IX. Consent Agenda It was moved by Ms. Richard and seconded by Ms. McNally that the Board of Education approve the consent agenda, as revised. Motion carried 5-0. Motions approved were: • Minutes of the September 26, 2011, and September 29, 2011, Regular Board Meeting; and Special Session • Personnel Appointments and Adjustments • Bills Due and Payable and Bills Paid Between Board Meetings • Cooperative Sponsorship Agreement Exhibit II: Delegate Assembly Representative, USD Legislative Action Network Member, and UEN Representative It was moved by Ms. McNally and seconded by Ms. Flynn that the Board of Education appoint kyle Schmitt as the IASB LAN representative, Bernice Richard as the delegate to the IASB delegate assembly, and Mike Young as the UEN representative. Motion carried 5-0. X. Appointment of the 2011-2012 School Improvement Advisory Committee It was moved by Ms. Richard and seconded by Ms. Sparks that the Board of Education approve the appointment of the 2011-2012 School Improvement Advisory Committee. Sharon Miller, Executive Director of School and Community Relations, Jane Lindaman, Associate Superintendent for Educational Services, and Pam Arndorfer, Assistant to the Superintendent, provided information. A friendly amendment was accepted by Ms. Richard and Ms. Sparks to approve the appointment of the 2011-2012 School Improvement Advisory Committee with the addition of Expo's representative. Motion carried 5-0. XL Technology Purchase for Becker Elementary It was moved by Ms. Richard and seconded by Ms. McNally that the Board of Education approve the purchase of a Mitel VO]P phone system including phones, accessories, and installation at a cost of $25,677, the purchase of Dell laptops, desktops, and printers at a cost of $203,964.86, and Promethean ActivBoards, accessories, and installation at a cost of $53,622.48 from SAVE funds. Matt O'Brien, Director of Technology, provided information. Motion carried 5-0. XII. Innovative Tablet Technology Pilot It was moved by Ms. Flynn and seconded by Ms. McNally that the Board of Education approve the purchase of 160 Apple iPads and 165 Asus Eee Pad tablets at a total cost of $142,145. Matt O'Brien, Director of Technology, Dr. Gary Norris, Superintendent, and Dr. Jane Lindaman, Associate Superintendent for Educational Services, provided information. Motion carried 5-0. XIII. Disposal of Real Property It was moved by Ms. Richard and seconded by Ms. Flynn that the Board of Education accept proposals on the listed properties until Wednesday, November 23, 2011, the Board Facility Committee will review and present recommendations to the full Board of Education at the December 12, 2011 Regular Meeting. Dr. Gary Norris, Superintendent, provided information. Motion canied 5-0. Surplus property being considered for sale or disposal in the Waterloo School District is as follows: • West Ridge School, 3610 Ansborough Avenue (Two Parcels) o Westridge School Site o Parcel west of building • Devonshire School, 515 Devonshire Drive • Edison School, 740 Magnolia Parkway (Two Parcels) o Main School Site o Parcel bordering Falls Avenue • Greenbrier Building, 1554 Oakwood Drive (Two Parcels) o Main School Site o Parcel bordering Cedar Bend Street • Central Middle School o Parcel on comer of Huntington Road and Katoski Avenue • Castle Hill School, 1720 Maynard Avenue • Old Irving School, 728 Hawthorne Avenue • Vacant lot near Jewett School o Corner of Payne Street and Brookside Ave. XIV. October 24, Board Meeting Changed to 4:00 p.m. in Order to Attend the Leader Valley Rally It was moved by Ms. McNally and seconded by Ms. Flynn that the regular meeting of the Board of Education be held on Monday, October 24, at 4:00 p.m. in order to attend the Leader Valley Rally. Motion carried 5-0. XV. Superintendent's Report In his report to the Board, Dr. Norris spoke about the Governor's blueprint for education. He suggested that board members look the blueprint over with the intention of meeting at a later date to discuss it in depth. XVL Information from Board Members Each board member was given the opportunity to report. XVII. Adjourn It was moved by Ms. Flynn and seconded by Ms. McNally that the Board of Education adjourn the meeting. Motion carried 5-0. The meeting adjourned at 7:40 p.m. Respectfully submitted, Sharon R. Miller, Board Secretary Date Approved by the Board of Education THE SUPERINTENDENT'S RECOMMENDATION IS: "the Board of Education approve the minutes of the October 10, 2011, regular Board meeting." HUMAN RESOURCES COM, MIT TEE 4:50 p.m. Monday, November 21, 2011 City Council Chambers 715 Mulberry Street Waterloo, Iowa 50703 Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda Request from City Attorney for authorization to begin the recruitment process for Legal Assistant/Administrative Secretary and make an appointment. Adjournment Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Human Resources Committee Meeting: November 21, 2011 Prepared: November 16, 2011 Dept. Head Signature: James E. Walsh, Jr., City Attorney # of Attachments; SUBJECT: Request to Initiate Hiring Process for Legal Assistant/Adm. Secretary Submitted by: James E. Walsh, Ir., City Attorney Recommended City Council Action: Approval to begin hiring process for Legal Assistant/Adm. Secretary for Legal Department and to make an appointment. Summary Statement Linda Craun is retiring at the end of December. Her last working day will be December 28, 2011. We would like to hire someone to fill the position to start in December so that Linda will be able to train the new hire. Expenditure Required This is a budgeted position. Source of Funds Policy Issue Alternative Background Information: Voucher prepared by: Pauline C November 14, 2011 CITY OF WATERLOO PAYMENT VOUCHER Vendor No. Vendor Aspro Department: Engineering Department Address City & State Invoice Date ************************************* Batch No. Keyed By: Grant/ProjectCode # 07 STR 9002 A112111 Invoice No. Qty/Unit Amount Description G/L Distribution 11/14/11 30 $67,833.42 Contract 772 Est. 30 205-07-7500-2165 F.Y. 2010 Street Reconstruction 520-14-5200-2163 11/1 - 11/7/11 Special Instructions: ud fAl Xn:c n- J miffed By Total $ 67,833.42 11/14/11 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Voucher prepared by: Pauline C November 14, 2011 Vendor Address City & State Invoice Date Aspro CITY OF WATERLOO 9002 PAYMENT VOUCHER A112111 Vendor No. Batch No. Keyed By: Department: Engineering Department Grant/Project Code # 07 STR Invoice No. Qty/Unit Amount Description G/L Distribution 11/14/11 30 $70,559.16 Contract 772 Est. 30 205-07-7500-2165 F.Y. 2010 Street Reconstruction 520-14-5200-2163 11/1 - 11/7/11 Special Instructions: i, ubmitfed By Total $ 70,559.16 11/14/11 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Voucher prepared by: Pauline C November 14, 2011 Vendor Address City & State Invoice Date Aspro CITY OF WATERLOO 9002 PAYMENT VOUCHER Vendor No. Department: Engineering Department Grant/Project Code # Invoice No. Qty/Unit Amount Description 11/14/11 14 Special Instructions: Contract 798 Est. 13 F.Y. 2011 Street Reconstruction 3,298.66 Div. 1 Sections I & II Division I Section III 11/1 - 11/7/11 Total $ 3,298.66 A112011 Batch No. Keyed By: G/L Distribution 205-07-7500-2165 520-14-5200-2163 11/14/11 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Payment voucher prepared by: Pauline Clossom osson November 14, 2011 Vendor Name Address City & State AECOM ************************* CITY OF WATE PAYMENT VOU Invoice Date Invoice No. Qty/Unit Amount LOO HER Vendor No. Depa Gran Desc menta Engineering Project Code # 07VIPPUMP 9002 A112111 tion G.L. Distribution 10/10/11 37180020 $11,906.09 City eonract#801 Est#5 424-07-7505-2103 10/8 11 /4/11 Special Instructions Submitted By TOTAL $11,906.09 11/14/11 Date An Equal Opportunity/Affirmative Acti Approved By Employer Payment voucher prepared by: Pauline Glosso C November 7, 2011 Vendor Name Address City & State Invoice Date CITY OF WATERLOO 9002 PAYMENT VOUCHER A1121/11 Vendor No. Department: Engineering Peterson Contractors Inc. Grant/Project Code # 07 VIP PUMP ****«******************************* Invoice No. Qty/Unit 11/9/11 13 Special Instructions Submitted By Amount Description City Contract 801 Est # 12 Cattle Congress $60,329.75 Storm Water Improvements Div. 1 $0.00 Division II Sanitary Pump Station Period ending 11/4/11 TOTAL $60,329.75 11/9/11 Date Approved By An Equal Opportunity/Affirmative Action Employer G.L. Distribution 424-07-7505-2171 520-14-5200-2163 Vouchers Prepared t Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A112111 November 9, 2011 Vend r No. Batch No. Keyed By: Vendor AECOM Depa tmentEngineering Department Address City & State City & State ************** ,<.******************** Invoice Date Inv. # Qty/Unit Amount Description Grant/Project Code # G/L Distribution 10/28/11 1 37173299 13,721.07 Virden Creek Floodgate U.S. 63 to 4th Street 411-07-5600-2103 Project Start to 10/14/11 Contract # 813 small project Bond money Special Instructions: Total $ 13,721.07 //'f Lc 10/09/11 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A112011 November 14, 2011 Vendor Name Chicago Central & Pacific Address 33701 Treasury Centre City & State Chicago, IL 60694-3700 Invoice Date ************************************* Invoice No. Qty/Unit Vendor No Department: Engineering Grant/Project Code # Amount Description G/L Distribution 9/14/11 9051745 $11,396.03 Install new grade crossing @ Dearborn St. Waterloo DOT # 307 113H-M.P. 274.2 Project # RRP-SF-00 (75)-8A-07 Spe Instructions FINAL Submitted By TOTAL 11,396.03 11/14/11 Date Approved By An Equal Opportunity/Affirmative Action Employer 205-07-7500-2165 Date Voucher Prepared by Pauline C CITY OF WATERLOO November 14. 2011 Vendor Name Address City & State Invoice Date Vieth Construction Inc. ************************************* Invoice No. Qty/Unit 10/18/11 Est # 1 11/8/2011 Est # 2 Special Instructions 9003 PAYMENT VOUCHER A11211 Department Engineering Grant/Project Code # Amount Description $29,105.82 $29,105.82 $55,436.70 $55,436.70 TOTAL 169,085.04 r14.4-‘4/ 11/14/11 RR spur Line for Secor Investments LLC Period ending 10/19/11 CRS RR spur Line for Secor Investments LLC Period ending 10/19/11 CRS G.L. Distribution 290-08-6210-1358 426-08-6210-1358 290-08-6210-1358 426-08-6210-1358 Submitted By Date Approved By Date An Equal Opportunity/Affirmative Action Employer Voucher Prepared by Pauline C November 8, 2011 CITY OF WATERLOO PAYMENT VOUCHER Department Vendor Name AECOM Grant/Project Code # 07F -163C820 Address City & State ************************************* Invoice Date Invoice No. Qty/Unit Amount Description U.S. Hwy 63 Final Design Phase Assistance 10/8/11 1(9937169737) $393.08 Franklin Street to Newell Street $3,395.29 Fed No. NHSX-63-6(69)-3H-07 Project start thru 9/30/11 Special Instructions Submitted By TOTAL 3,788.37 t`12lla0il 9002 A1124/11 G.L. Distribution 408-07-7520-2103 411-07-7520-2103 Date Approved By Date An Equal Opportunity/Affirmative Action Employer Voucher Prepared by Pauline C November 9, 2011 Vendor Name AECOM Address City & State CITY OF WATERLOO 9002 PAYMENT VOUCHER A112111 ************************ ******<„<.. Department Engineering Grant/Project Code # 07LTF 5007 Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution 10/4/11 37179266 $7,103.63 Waterloo Stormwater Lift Stations 290-07-5300-2103 $2,367.88 10/1 - 10/28/11 Blowers Creek 409-07-5300-2103 $2,953.91 Design Services 290-07-5300-2103 $984.64 10/1 - 10/28/11 Dry Run Services 409-07-5300-2103 Special Instructions TOTAL 13,410.06 riltu) "k?.kb_ou 75%25 Submitted By Date Approved By Date An Equal Opportunity/Affirmative Action Employer Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A112111 November 9, 2011 Vendor Name Stanley Consultants Inc. Address 100 Court Avenue Suite 300 City & State Des Moines, IA 50309-2200 Invoice Date Invoice No. Qty/Unit Department Engineering Grant/Project Code # Amount Description G.L. Distribution Waterloo Stormwater Lift Stations 10/25/11 145165 $11,941.74 Study & Design Phase Westfield Ave, Virden Creek & Vinton Special Instructions &L Submitted By TOTAL 11,941.74 100% Reimburseable 290-07-5300-2103 Date , Approved By Date An Equal Opportunity/Affirmative Action Employer PUBLIC WORKS COMMITTEE November 21, 2011 4:55 p.m. CSuncil Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. 2. Expenditure Authorization Request of Larry Smith, Superintendent of Waste Management Services Amount + Est S/FI Expenditure $7,639.00 + $200.00 Purchase Moyno parts for pump located in the filter building $7,877.80 Purchase parts for Moyno pump located in the TAS building ADJOURNMENT Suzy Schares City Clerk City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 7,639.00 plus ext. shipping cost of $ 200.00 to pay for or purchase Moyno pump parts This purchase or expenditure is being made because: To rebuild the moyno pump in the filter bldg. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mc2 Inc. is the only moyno rep that supplies moyno version 5 pump parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, AI/%/r-:// (Si . uretbep Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 201,422.00 $ 1-247246,45- AIA-de 2-4;2-1F:45- 10/30,'2011 22:25 4023339661: me Inc® l Teter 111 / 111 2320 S. 156th Circle a Omaha, Nebraska 6£3130-2511 • Phone (402) 333 9660 • FAX (402) 333-966.3 DAM: to A777J.' R2C1 1 Lirio �LS c `i coi1TANS'. v r cc c ,1A FAX I: 1•9 _ 291- SAGE: 91, MO .FROM: Roger D. Gell'haus 7'olalNunrber of Pages: 1 :LGE: i2F!P/-.12% AS 12c.(a1.3 Sri F L.L6VJa p TME fll rzi P121CnNCr , 2£ �ar�� r� t�Sti rmc •- `ti S2 t 9cc),_ $ 22. (2, % to-)4CE 7 1 C«1 Dr t.v P1m Om Srne_g_ ) 01)..- n_uscrwa P©-- 4251&,1 uib1 Da&u 341,taa r. 4 2 i%48c4)l C 72$ 0°5,56, 6;45,,551 W M i 57) Ln hu__ FiletA141- 71) 44) 94Ctc-4 ),9-152C witlawr- �F. two t t,a lid, / &]t ate -ef fl /7• aerial -c, LET YOai lane) IF LiOD i4o,V6 it Address: info®rne2h2o_com City Clerk Use Only _ Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 7,877.80 pump parts plus ext. shipping cost of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Moyno pump for the TAS bldg are wornout parts need to be replaced. This is for TAS pump #2 X Bids or written quotes were taken on this purchase, as follows Mc2 Inc. quote for parts needed $10,122.00; Liberty Process Equip. quote for parts $7,877.80 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: Sewer: Sanitation: X Bonds: Federal/other grants: fOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submied, /%/v-'/ ( 'gnatu Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date $ 201,422.00 $ 124,216.45 Nov 1411 11:09a Sold To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Confirm To: RICHARD OLSON Liberty Process Equipment Liberty Process Equipment, Inc. 2525 S. Clearbrook Drive Arlington Heights, IL 60005-4623 Phone: (847) 640-7867 Fax: (847) 640-7855 Quote 18476407855 p.1 Pagel of Quote Number: 0037721 Quote Date: 1 I/14/2011 Quote valid through 1 2114 /2 01 1 Customer Number: CITWAT Salesperson: ZACH RtTTER Ship To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Customer Reference Ship VIA 4F036 SPARES F.O.B. Terms ARLINGTON HTS NET 30 DAYS Approximate Delivery 4 WEEKS Ilem Description Serial Number Unit Qty Price Amount 40 C74FG1L COQ ROTOR 30 C340GQL CDQ STATOR 39 13G085QL STATOR GASKET PACKAGING FEE $8.00 PER PKG PRICES ARE DELIVERED. THANK YOU ZACH RITTER EACH EACH EACH 'a r&5 — :re 5r 4/(4) /2 ra;:5 1 1 3 5,298.00 2,543.00 9.60 5,298.00 2,543,00 28.80 8.00 Total: Quoted prices in US dollars. Do not include shipping or packaging charges which will be added to our invoice at the time of shipment. Visit our website at htip://www.libertyprocess.com Engineered Products For the Manufacturing & Processing industries 7,877.80 /10/ 2611 93: 91 492333966; 2320 5 156th Circle • Omaha, Nebraska 6B130-251 1 ®Phone (462) 333-9660 • FAX (402) 333-9663 rot Richard Olson –Waterloo, IA. r'war : Roger D. Gellhaus rp,x: 319-291-4523 Paries: 1 PCena+l: 319-291-4553 Date: November 10, 2011 Re2 Moyno Pump Parts. cc: Message: Rich Per your phone conversation attached are the prices you requested: One (1) Rotor -- Part number C74FG1------$6,486.00 each One (1) Stator Part number C340G0 $3,5$8.00 each Three (3) Stator gasketsPart number 60085Q — $16.00 each x 3' $48.00 total. Freight on all of the above nems- Estimated at $200.00 total We had a price increase since I quoted these items in January 2011, but I can hold the price on the Rotor and Stator until December 31'1, at $6,231.00 for the Stator and $3,360.00 for the Rotor. Let me know if you have any questions, or need any information. Thank you iii 1. 2. FINANCE COMMITTEE November 21, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of November 14, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Tina Schellhorn, Electrical Foreman; Brandon Hodgin, Signal Tech H; Roger Wooden, Maintenance Electrician 2011 Davenport User's Group Davenport, Iowa December 13-15, 2011 $765.00 Sergeant Hoelscher; another WPD Bomb Tech Transportation of Bomb Squad Incendiary Devices Marion, Arkansas December 19-20, 2011 $516.00 3. Approval of sewer refund in the amount of $127.12 for Bobbie Sinders on behalf of Virden Creek Congregation of Jehovah's Witnesses located at 55 Newell Street— Submitted treetSubmitted by Suzy Schares, City Clerk. 4. Approval of garbage refund in the amount of $136.50 for Charles & Lynne Gander for property located at 438 Belmont Avenue Submitted by Suzy Schares, City Cleric 5. Approval of garbage refund in the amount of $63.00 for Berneice Meyers for property located at 1665 Independence Avenue—Submitted by Suzy Schares, City Clerk. 6. Pre Authorizations to Expend over $1,000.00 Dept Amo Est Expenditure Clerk/Finance $2,430.00 Purchase 2 -part parking tickets with carbon sheet and envelope Clerk/Finance $2,750.00 + $100.00 Purchase Waterloo and Cedar Falls City Directories' for City Departments Leisure Services $1,489.12 Purchase 2 new radios for #410 and #201 Leisure Services $5,000.00 Pay for the rental of various heavy equipment Police- $1,100.00 + $50.00 Pay for collector coins from Warrior Chips to be distributed in an effort to promote safe driving and a positive law enforcement image Police $1,921.50 Pay for repair damage to a 2011 Ford Crown Vic police vehicle that was involved in a motor vehicle accident with a deer Traffic Operations $1,650.00 Pay for new repair system for terra camera and accessories from Katoski & Downing intersection Traffic Operations $2,134.00 Purchase 4 LED street lights Waste Management Services $7,639.00 + $200.00 Purchase Moyno parts for pump located in the filter building Waste Management Services $7,877.80 Purchase parts for Moyno pump located in the TAS building BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE November 14, 2011 5:00 p.m. Council Chambers Members present: Schmitt, Hart. Absent: Cole. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of November 7, 2011, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that garbage refund in the amount of $105.00 for CommonBond Communities for property located at —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that authorization to reject all bids and re -bid for Asbestos Removal Contract No. 140 -AR -11 -14 -11 -GO and approve plans and specifications for nine (9) structures: 1114 Jefferson Street, 1116-1118 Jefferson Street, 129 Ricker Street, 213 N. Barclay Street, 135-137 University Avenue, 332 Irving Street (EDI), 318 E. 9th Street (EDI), 116 W. Parker Street and 312 Charles Street—Submitted by Rudy D. Jones, Community Development Director, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. 5/11 Expenditure Central Garage $6,000.00 Pay for removal and disposal of materials at former CMC site Leisure Services $7,900.00 Purchase sod for the youth diamonds at Riverfront Sports Park Leisure Services $1,500.00 + $250.00 Pay for rental of excavator Leisure Services $24,900.00 Pay for labor and material for concrete sidewalk at Riverfront Sports Park in Cedar River Exchange Park Leisure Services $1,395.00 Purchase 9 banners for the Public Market Police $13,252.50 Purchase 45 body armor vests Street $5,116.00 + $295.00 Purchase replacement materials for guardrail on Broadway Street Traffic Operations $3,519.00 Purchase ITE Edgeconnect, video monitor and communication equipment Mr. Schmitt clarified that the cost of the removal and disposal of materials at the former CMC site included the scrap material. Ayes: Two. Motion carred. Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated November 14, 2011, pp. 1-104, in the amount of $3,502,409.25, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM- USEDZI2 / 7 1/,,0 13/ FY,2o i / BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE /5 o.00 530, oc) 7(GSJC /55101) %u/ Original - Clerk/Finance %Copy - De•artment NAME(S) AND POSITION(S): Tina Schellhorn, Electrical Foreman Brandon Hodgin, Signal Tech 11 Roger Wooden, Maintenance Electrician DATE: November 16, 2011 NAME OF CLASS / MEETING: 2011 Davenport User's Group DESTINATION: Davenport, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 13, 2011 RETURN DATE: December 15, 2011 DATE(S) OF MEETING: December 13, 14, 15, 2011 PURPOSE OF TRAVEL: To attend freatraining offered by Traffic Control Corporation. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 525.00 120.00 120.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 76500 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 266 17 7120 1345 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 255.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO gae-Cer' `DEPARTMENT H November 16, 2011 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K: Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sergeant Brian Hoelscher & another WPD Bomb Tech DATE: FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1345 FY _2012 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE /27 )o✓ // Original - Clerk/Finance Copy- Department /6 CO,06 Nov. 16,2011 NAME OF CLASS / MEETING: Transportation of Bomb Squad Incendiary Devices DESTINATION: Marion, Arkansas DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 19,2011 Return Date: December 20,2011 DATE(S) OF MEETING: Dec 19-20,2011 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Sergeant Hoelscher and another Waterloo Police Bomb Technician to Omni Explosives in Marion, Arkansas on December 19-20,2011 to transport incendiary devices and equipment back to Waterloo. The cost of both to travel to pick up the equipment was less than half the cost to have it transported by a private company. The items that will be transported are necessary foe the Bomb squad to complete their job function and their training. They will travel to the pick up location, spend the night in a hotel, pick up the equipment and transport it back to Waterloo the next day. The total cost of this travel request is $516.00. A city vehicle will be needed for travel to the facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 150.00 LODGING $166.00 MEALS $0.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 516.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 21, 2011 Prepared: November 16, 2011 Dept Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds. Bobbie Sinders on behalf of Virden Creek Congregation of Jehovah's Witnesses of 55 Newell Street is requesting a sewer reimbursement in the amount of $127.12 because the property used an irrigation system therefore no water entered the sewer system. Charles & Lynne Gander for property located at 438 Belmont Avenue is requesting a garbage reimbursement in the amount of $136.50 because the property has been vacant since September 2010 and therefore did not utilize city garbage pick up services. Berneice Meyers for property located at 1665 Independence Avenue is requesting a garbage reimbursement in the amount of $63.00 because the property has a private hauler and therefore did not utilize city garbage pick up services. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. VIRDEN CREEK CONGREGATION OF JEHOVAH'S WITNESSES 55 Newell St. Waterloo, IA 50703 November 14, 2011 City Of Waterloo 715 Mulberry St. Waterloo, IA 50703 Re: Refund request from Water Works Dear Refund Committee: On my visit to City Hall on November 10, 2011 I inquired about getting a refund on a couple of water bills that we received, from 4/12/11 to 10/14/11, because this is a period of time that we use an irrigation system on our yard. The representative that I spoke with had called the Waterloo Water Works and for the recent bill, 7/15/11 to 10/14/11 account # 5-10-0600-005453, and they gave us credit of $101.56 on that bill. The bill dated 4/12/11 to 7/15/11 the Waterloo Water Works said that we would have to request credit for that bill which could be $127.12 if approved. We appreciate your kind assistance in this matter. Sincerely,?/'44(A:2 Bobbie L. S' ders Secretary WG6DFR DISPLAY Di Account No 05 10 0600 5453 Customer JEHOVAH WITNESS Address 55 NEWELL 5=Payments ? Billing Consu Date _ 11/03/11 92 8/03/11 98 5/04/11 10 2/01/11 38 11/02/10 89 8/02/10 51 Water Payment F3=Exit F14=Mthly Bill F20=Meter F21=Cust His splay Account Hi Billing Date Ph ST Sewer Payment s 11/17/11 14:11:55 tory 291-6838 Activity WATERLOO STORM Total St Cnd Payment Payment Garbage Payment 130.84- 228.68-8 33.71- 19.13- 42.24- 33.71- 55.08- /101.56- 33.71- 113.60- 109.61- 33.71- 67.63- 129.11- 33.71- 61.79- 61.79- 61.79- 61.79- 61.79- 0 455.02- P 156.87- P 252.14- P 318.71- P 292.24- P F16 Acct Info F17=Bill F18=Bill/Pmt F19=Cust F22=Bill His �oi.S1-9C wr tjh ti c•-•-- 4-1, :s Ay- #i,e 1.---s• r y e' —fr-- • joi-ux - Lig !,--I • ; 1AJ 00 I d L ,- ix--c -fro b e ire_eli L 0 it- 5- a 1 / 3 6 , C o ; 1 . 11I,,....) K. -; • ; ; Jh,v/e-r Cie, 73e rifivcd-)C net Id 64nd-e--4-1 -Li's- c 7 o 1 i 7 . Gharlet\81 Lynne,Gander G 5735 Blge Sage Ack---------/ \\ INaterlwi, IA 50701 I —4( COLAAl# aLk SeA> V fl-___)/±_-c-e- (--toutkAl-- 044v\PA- volekAu_ 1, yu-- co,s4wt_ 0-kivIN. urcycito lihsb-o ( UUG6DFR DISPLAY Displ Account No 12 10 0340 19950 Bi Customer GANDER CHARLES & LYNNE Address 438 BELMONT S=Payments ? Billing Consu Water Date Payment 9/16/11 0 17.87- 6/16/11 0 17.87- _ 3/15/11 0 17.87- 12/15/10 0 16.85- 9/15/10 0 12.95 - 11/17/11 15:30:33 ay Account History lling Date Ph 290-3482 Activity AVE WATERLOO Sewer Garbage STORM Payment Payment Payment 37.50- 31.50-. 8.25- 37.50- 37.50- 37.50- 12.50- 31.50- 31.50- 31.50- 10.50- • 8.25- 8.25- 8.25- 2.75 - Total Payment 95.12- P St Cnd 95.12- P 95.12- P 94.10- P 38.70- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS ta 0_44a -r5 i2 -U.00 -1-I0.5'el �; ° `tom #`�_� Berneice Meyers 1665 Independence Ave. Waterloo, IA 50707 Waterloo City Hall Attn: Finance Department 715 Mulberry Street Waterloo, IA 50703 Subject: Incorrect Charges for Garbage Collection Earlier this year I sent a signed waiver to Blackhawk Waste Disposal & Recycling along with a stamped envelope with your address so that they could forward the form to you. I own a business, Meyers Nursery, which is located on the same lot as my residence. I use the Blackhawk Waste dumpster for the business and to dispose of my personal garbage so do not need to employ the services of the city for my garbage collection. The reason I was not aware that I was being charged for garbage collection is because the person who handles Accounts Payable was cutting one check to cover both the nursery's and my personal bill to the Water Works. She has been on vacation and I saw my bill for the first time this year and immediately realized there was a discrepancy. I am sending Black Hawk Waste Disposal another signed waiver along with a stamped envelope in the mail today and hopefully they will forward the paperwork to you this time. Please credit me for the charges as listed below: Readings 12/28/2010 thru 03/25/2011 Readings 03/25/2011 thru 06/24/2011 Total Credit Due $31.50 $31.50 $63.00 For the bill I just received for Readings 06/24/2011 thru 09/27/2011 I will deduct the $31.50 myself and will assume you will adjust the records on your end. Also, you are showing my address as 1663 Independence Avenue but it is actually 1665 Independence Avenue. Could you please correct that while you are adjusting my records. If you have any questions with regard to this matter, feel free to contact me at my place of business at 232-3954. Thanks for your assistance in straightening this out. Berneice Meyers 4H 59 tdJ UUG6DFR DISPLAY 11/04/11 11:59:02 Display Account..History Account No 01 70 0415 879 Billing Date Customer MEYERS LEROY Ph 233-4673 Activity Address 1665 INDEPENDENCE AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment _ 10/11/11 15 25.55- 37.50- 8.25- 71.30- 0 RT 7/11/11 6 17.87- 37.50- 31.50- ' 8.25- 95.12- P 4/11/11 5 17.87- 37.50- 31.50- ' 8.25- 95.12- P 1/10/11 9 17.87- 37.50- 8.25- 63.62- P 10/08/10 11 19.29- 37.50- 8.25- 65.04- P 7/08/10 8 16.85- 37.50- 8.25- 62.60- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS X56 City of Waterloo Expenditure Pre -Authorization Request Form.-. City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 2,430.00 plus est. shipping costs of $ 0.00 to pay for or purchase 2 -part parking tickets w/carbon sheet and envelope This purchase or expenditure is being made because: The parking ticket supply is very low. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Pi( Bids or quotes were not taken on this purchase because: This is the same vendor the City has used in the past to print the parking tickets, and they have the template on file. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax [1 Sewer Sanitation Bonds Federal/other grants n Other (specify) X This expenditure is to be coded to the following budget line -item: 010-03-7940-1561 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature [Dept. Head or Designee) (Project Code) $ 1,500.00 7L/00-7) J $ 1,498.93 I- /J G O` ;(.74' 77lzeI � CE 4i/L /l -/(c 7r7b Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) 0,14 err 4 Arms ana Mfg., Inc. "We're your type" 847/395-4111 847/395-1203 FAX 847/395-4232 Manufacturers of Parking Tickets Since 1954 Full Service Commercial Printing 966 Victoria Street Antioch, Illinois 60002 Invoice DATE INVOICE # 11/8/2011 BP -5733 BILL TO SHIP TO City of Waterloo Deputy City Clerk 715 Mulberry Street Waterloo IA 50703 City of Waterlo 715 Mulberry Waterloo IA Street 50703 P.O, NO. DUE DATE 11/8/2011 DATE QTY DESCRIPTION FORM RATE AMOUNT 20 20000 Green 3.5x5 Parking Tickets #626001-646000 S -I2 & W -39A 121.50 2,430.00 1.5% per month service charge will be added to accounts after 30 days Total $2,430.00 City of Waterloo Expenditure Pre -Authorization Request Form - City Clerk Use Only Finance Committee Approval Date' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 2650-:e0 2'750 92plus est. shipping costs of $ 100.00 to pay for or purchase Waterloo and Cedar Falls City Directories for City Departments This purchase or expenditure is being made because: The City Departments have a need for the Directories Vendor selected for this purchase: 1 �XI Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: InfoGroup is the only company that provides City Directories Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds 1 Road Use Tax 1 Sewer Sanitation Federal/othergrants I Other (specify) This expendituren-is to be coded to the following budget line -item: t/Ytr/iul lore ilwtar `�csn'4(lc47w (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, ,-i , c_k--1 i 1-17- 1 71,4 r,/ - /12A -c141-62 //17-62‘)// (Signature pent. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms1112111.Polk City Directory.Expenditure Pre -Authorization Form.xls (Mar 2010) (4(5 Total Order Waterloo $275.00 Cedar Falls $275.00 8 2 VIAL ECIOCer AVM LA -01-6 t7.(,0 s%o -°re 273:J1) 344'13 o 2- �ol�C CttJr Directories Waterloo $275.00 Cedar Falls $275.00 Street Department Fund: Contact: Donna Balk Housing Association Fund: Contact: Janet Wessels 1 Building Department Fund: Contact: Police Department Fund: Contact: Joe Leibold Waste Management Fund: 520-14-5200-1584 / Contact: Rita Bollans 1 Engineering Fund: 266-07-7830-1561 Contact: Eric Thorson 1 Community Development Fund: Contact: Ann Northey Water Works Fund: 010-03-8400-1351 Contact: Mary Ratkovich 1 Leisure Services Fund: 010-37-4100-1561 Contact: Madonna Welsh Library Fund: 010-33-3100-1584 Contact: Kim Chapman 2 1 Attorney Fund: 010-06-8600-1584 Contact: Linda Craun 1 ClerklFinance Fund: 010-03-8400-1351 Contact: Maria Armstrong 1 1 Total Order Waterloo $275.00 Cedar Falls $275.00 8 2 VIAL ECIOCer AVM LA -01-6 t7.(,0 s%o -°re 273:J1) 344'13 o 2- #1384522 POLK CITY DIRECTORIES -MMnnice.i ge,e.a,a rco (866) 478-8 Please fax your signed contract to: (866) 1384522 Io)Y Market Number 5204-21 Waterloo, IA Market Name Customer Number 14102809 Company Name Bill to Address CITY OF WATERLOO 715 Mulberry St Waterloo IA 507035783 104 Remit to infogroup 1020 East 1st Street Papillion, NE 68046-7611 735-4758 Page 1 of 1 INVOICE/ SALES CONT- e.CT Order Number 1384522 (Please include Hs number on your check) 59H1 -f79 Sales Rep Number 10012988 Sales Rep Name WINTER, JOHN Customer Phone# (319) 291-4323 Customer Fax # Ship to Address Source Code Tax Exempt # 715 Mulberry St Waterloo IA 507035783 TF11211 Please Attach if Applicable PRODUCT CODE CLASS CODE DESCRIPTION USTUNrr PRICE CWANRTY ACTUAL PRICE 100 City Directory 265.00 8 2120.00 8 Bundle Shipping 10.00 8 80.00 Credit Card # P.O. Number Subtotal Tax Total Order Amount 2200.00 Due Upon Sale NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYRIGHT02003 CITY DIRECTORIES, INC. inforYME ISA REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. infoTYME AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHTAND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF InroTYME OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF InfSTYME ONLY FOR BACKUP PURPOSES,(SEE "2. LICENSE RESTRICTIONS' ON THE REVERSE) I HAVE READ AND AGREE TO THE TERMS AND CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SI9317({T, Signature Salesperson Signature CITY OF WATERLOO Signer's110e Date - / / Money Omer/Check Amount $ .00 Money Omer/Check Amount $ .00 infoTYME Received R, JOHN (customer Initials) Money Omer/Check Amount $ .00 Money Order/Check Amount $ .00 http://as400d.intra.infousa.com:11111/PolkCitySales/SalesContract?USER=JOIINWIN&... 11/17/2011 #1384521 POLK CITY DIRECTORIES (866) 478-8104 Remit to infogroup 1020 East 1st Street PaplIlion, NE 68046-7611 Please fax your signed contract to: (866) 735-4758 Market Number Market Name Customer Number Company Name Bill to Address 1384521 4192-22 Cedar Falls, IA 14102809 CITY OF WATERLOO 715 Mulberry St Waterloo IA 507035783 Mo. 591 J75& Sales Rep Number Sales Rep Name Customer Phone # Customer Fax # Ship to Address Source Code Tax Exempt # Page 1 of 1 INVOICE/ SALES CONTRACT Order Number 1384521 (Please Include this number on your check) 10012988 WINTER, JOHN (319) 291-4323 715 Mulberry St Waterloo IA 507035783 TFIRJ Please Attach if Applicable PRODUCT CODE CLASS CODE DESCRIPTION LIST UNITPRICE MANTIC( ACTUAL PNCE 100 qty Directory 265.00 2 530.00 8 Bundle Shipping 10.00 2 20.00 Credit Card # P.O. Number Subtotal Tax Total Order Amount 550.00 Due Upon Sale NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYRIGHT® 2003 CITY DIRECTORIES, INC. InfoTYME IS A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. infoTYME AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT ANO TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF InfoTYME OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF infoTYME ONLY FOR BACKUP PURPOSES.(SEE "2. LICENSE RESTRICTIONS" ON THE REVERSE) I HAVE READ AND AGREE TO THE TERMS AND CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SID OF T IS CDf�r'T. Signature Salesperson Signature CITY OF WATERLOO Signer's Title Money Order/Check Amount $ Money Order/Check Amount $ Date , / / .00 .00 infoTYME Received Money Order/Check Amount $ Money Order/Check Amount $ NTER, JOHN (customer initials) ,00 .00 http://as400d.intra.infousa.com:11111/PolkCitySales/SalesContract?USER=JOHNWIN&... 11/17/2011 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,489.12 plus est. shipping costs of $ to pay for or purchase Two new radios for #410 and #201 This purchase or expenditure is being made because: Radios are needed for these City vehicles. Vendor selected for this purchase: Electronic Engineering n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: The radios need to match the other radios used by the City. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1569 $744.56 410-37-4100-2113 $744.56 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 46,0001-v61, /0)(2ODD $ 33�t393V 34,209 4/p/ Fra V 7fi,v 6/tam/A_ ///i6. -)01( ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Radio preauth.xls (Mar 2010) 11!16/2011 10:00 3192914297 WATERLOO LEISURE SER PAGE 02/02 city Clerk Use Only Finance Committee Apptoval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,000.00 plus est. shipping costs of $ to pay for or purchase Rental of various heavy equipment. This purchase or expenditure is being made because: Heavy equipment that the City does not own is needed for the project to construct a pond at South Hills Golf Course. Vendor selected for this purchase: Mid Country Machinery, Inc. Waterloo X Bids or written quotes were taken on this purchase, as follows: RSC, United, Star, Allstate, Black Hawk Rental Companies do not inventory this type of equipment. Shipping from out of the area is too expensive. CBids or quotes were not taken on this purchase because; Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax Sewer Sanitation Bonds 11 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: -Me -37-41202174 new -sod + d (Fund - Department - Activity - Account Number) (Project Code) cl /00100 $ 40t0, eoo r/ $ 4o400040 /,,, q f3 in which the budgeted amount is and the current available balance is ly subm t --1r; /ktl it l e- 4WA__ Date Si ' ature Finance Dept. Review) ead or Designee) (Signature Is:\shared goodies\forms\ xponditure Pre -Authorization (Mat 2010) Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,100.00 plus est. shipping costs of $ 50.00 to pay for or puchase Collector Coins from Warrior Chips to be distributed in an effort to promote safe driving and a positive law enforcment image. This purchase or expenditure is being made because: In conjunction with the Governors Traffic Safety Bureau's impaired driving message we are given grant funds to provide promotional items that are to educate the public on the dangers of impaired driving. n Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Warrior Chips is the only manufacture of cerarmc coins. Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund nBonds Road Use Tax n Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1561 11 GRTTK7010-11-11001325 Com/Senn (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is Respectfully submitted (Project Code) /0 -1)-1 ( 7 ), (l AUL 114 loft (St'grtat' re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date users\shared goodies \forms\Expenditure Authorization Fix a Squad(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,921.50 plus est. shipping costs of $ 0.00 to pay for or purchase repair damage to a 2011 Ford Crown Vic police vehicle that was involved in a motor vehicle accident with a deer. This purchase or expenditure is being made because: repair is needed to the patrol vehicle to return it to service. Vendor selected for this purchase: Cedar Valley Motors and Collision Center x Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors and Collision Center $1921.50 Iowa Auto Rebuilders $2,573.55 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund nBonds n Road Use Tax n Sewer Federal/other grants nSanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature"Dept. Head or Designee) (Project Code) � $ /SSU()' $ l5 //- g -ll `r I7 il4 Lc /»J A,(4 /-/& )0/r Date (Sighaaure Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,650.00 plus est. shipping costs of $ to pay for or purchase New repair system for terra camera and accessories from Katoski & Downing intersection. This purchase or expenditure is being made because: Camera and accessories were damaged by lightening. Repairing the camera is more cost effective than replacing at a cost of $5,400.00 Vendor selected for this purchase: Traffic Control Corporation EX Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $1,650.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax D Sewer ri Sanitation Fel Bonds I 1 FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 409-17-7120-2125 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 26,000.00 `/ $ 7,687.73 r/ (Signature Dept.>iead or Designee)/ Date (Signature Finance Dept. Review) Date K:\shared goodiestforms\2011-November-Expenditure Pre -Authorization -repair camera at Katoski & Downingxls.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 47000:00 ,/3tf Plus est. shipping costs of $ to pay for or purchase 4 - LED street lights This purchase or expenditure is being made because: Pilot $1,000.00 rebate program with MidAmerican Energy - 4 LED street lights for the intersection of Penneys Dr. and San Marnan Dr. Vendor selected for this purchase: 3E (Mayfield Lighting Series approved 818/11) n Bids or written quotes were taken on this purchase, as follows: 3E (Mayfield Lighting Series) Windsor Heights, IA $2,134 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 8/8/11 - approved $1,134.00 Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund fl Road Use Tax n Sewer n Sanitation 15-1( Bonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: a.17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 18,600.00 $ 6,945.58 !(Signature Dept. H ador Designee) / Date (Signature Finance Dept. Review)//t/ '/11e/i City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committeee Approval Date vjp e� pw The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,134.00 plus est. shipping costs of $ to pay for or purchase 4 - Betaled LED street lights This purchase or expenditure is being made because: Penneys & San Marnan intersection LED luminaire street light replacement project. MidAmerican Energy grant pays for $1,000.00 of the $2,134.00 project. Vendor selected for this purchase: Mayfield Lighting Series n Bids or written quotes were taken on this purchase, as follows: Mayfield Lighting Series West Des Moines, IA n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund E Road Use Tax n Sewer Sanitation QX Bonds ri Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Date (Signature Finance Dept. Review) Date (Project Code) $ 18,600.001J $ 6,945.58 t/ eigriature Dept. Head or Designee) r K:\shared goodieslforms12011-July-Expenditure Pre-Authorization-Betaled 4 LED st. Igts. Penneys & SanMaman.xls (Mar 2010) City Cleric Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 7,639.00 plus ext. shipping cost of $ 200.00 Moyno pump parts Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To rebuild the moyno pump in the filter bldg. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mc2 Inc. is the only moyno rep that supplies moyno version 5 pump parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: X Sewer: nSanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitte ri ///S�-1/ F�iilrr,/u0ec / J/2-Lr22 /l-/6'Jvi; (Si ature ept. Head Or Designee) Date (Signature Finance Dept. Review) Date $ 201,422.00 $-124,210.45 0311 L34-/ 10/30/2011 22:28 4023339663 M02 INC PAGE 01/01 Mtn, Ince 2320 S. 156th Circle 0 Omaha, Nebraska 68130-2511 ® Phone (402) 333-9660 0 FAX (402) 333-9663 MO .DAB:: rB- 3 1 -. ti ATTN: R3alAn c tLSm.1%._3 COMPANY.- Li rz t.nc FAX it: S19 - 291 , 4i; SUBJECT h1D9 P. Parz'r-s. / gs��t iSRou -m,fl t?ffj34tz c 4'4-aT S$Ary�Q.E: At, LISS T . T146 PQ1TZ.7 PriJC1L1Ca a ., :- At t..iSlnl�® FROM. Roger D. Gellhaus Total Number of Pages: 1 4 EA .. ‘trA•ri7312 &. un—s. - eibAThelticia0 e 22.E e teSace (2a a Lu6cwa) 1 Druve Pim -4zzor/zone #12.q?Baa_ 7Zds Chu %mom ) 1 Ee Ca1Jt-CC1'ao6 72)b d12&/&, alb! 4,5S1 A ;4 ; ,55)tre I e Da/ Vlc SslAFT. - 9 6110 4 1 r. `)/141A�a, 1.94gr ( ei -tor.Ancs) pG39.� sun r,sh.ob rEbdS SZ Wry /ALL. S3iP t�l2. 1 to Le_ � 7) ? LETE �. firerat ^c CR9.c1 11 �-ME tl-��l0i,u 1F You \1G A, -j &t..3tS.STLI JJ 7C 35..1-o ail Address: info®me2h2o_com City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 7.877.80 plus ext. shipping cost of $ 0.00 to pay for or purchase pump parts This purchase or expenditure is being made because: Moyno pump for the TAS bldg are womout parts need to be replaced. This is for TAS pump #2 X Bids or written quotes were taken on this purchase, as follows Mc2 Inc. quote for parts needed $10,122.00; Liberty Process Equip. quote for parts $7,877.80 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: nSewer: Sanitation: Bonds: nFederal/other grants: [Other(specify): This expenditure is to be coded to the following budget line -item: 57.0/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 201,422.00 v - t3 v and the current available balance is $ 42472-1445- /016-?, ?, Respectfully submitt sl �. /e(7y/—// /!/�C % GAJ � /l'l <' (Si ature ept. Head Or Designee) Date (Signature Finance Dept. Review) Date Nov 1411 11:09a fold To: ;HTY OF WATERLOO 3505 EASTON AVENUE NATERLOO, IA 50701 Doririrm To: RICHARD OLSON Liberty Process Equipment Liberty Process Equipment, Inc. 2525S. Clearbrook Drive Arlington Heights, IL 60005-4623 Phone: (847) 640-7867 Fax: (847) 640-7855 Quote 18476407855 p.1 Page 1 of 1 Quote Number. 0037721 Quote Date: 11/14/2011 Quote valid through 12'14/2011 Customer Number: CITWAT Salesperson: ZACH RITTER Ship To: CITY OF WATERLOO 35D5 EASTON AVENUE WATERLOO, IA 50701 Dustomer Reference Ship VIA 4F036 SPARES F.O.B. Terms ARLINGTON HTS NET 30 DAYS Approximate Delivery 4 WEEKS Nem Description Serial Number Unit Qty Price Amount 40 C74FG1L COQ ROTOR 30 C340GQL CDQ STATOR 39 BG0S5QL STATOR GASKET PACKAGING FEE $8.00 PER PKG PRICES ARE DELIVERED. THANK YOU ZACH RITTER EACH EACH EACH ?ea Tp5 —2164'/4_0 ea.2Tjv- 1 1 5,298.00 2,543.00 9.60 5,298.00 2,543.00 28.80 8.00 Total: Quoted prices in US dollars. Do not include shipping or packaging charges which will be added to our invoice at the time of shipment. Visit our website al http:i/www.libertyprocess.com Engineered Products For the Manufacturing & Processing industries 7,877.80 11/10/2011 03:01 '4023339663 MC2 INC RAGE 01/01 2320 5. 156th Circle ® Omaha, Nebraska 68130-2511 ® Phone (402) 333-9660 a FAX (402) 333-9663 Richard Olson e Waterloo, IA. From Roger D. Gellhaus vara: 319-291-4523 Pages: 1 Fhau 319-291-4553 Date: November 10, 2011 Rae Moyno Pump Parts. cc: Message: Rich Per your phone conversation attached are the prices you requested: One (1) Rotor Part number C74FG1--$6,486.00 each One (1) Stator Part number C340GQ — $3,588.00 each Three (3) Stator gaskets- Part number B00850 --- $16.00 each x $48.00 total. Freight on all of the above items- Estimated at $200.00 total We had a price increase since I quoted these items in January 2011, but I can hold the price on the Rotor and Stator until December 31s1, at $6,231.00 for the Stator and $3,360.00 for the Rotor. Let me know if you have any questions, or need any information. Thank you tsf$,oei �fr.da P. GC. ce"— erf44/— �/0/ 3 at; -o0 CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. May 5, 2011 Carnegie Conference Room Members Present: Tim Luce, Bonetta Culp Member Excused: John Blitsch Member Absent: Abraham Funchess (ex officio) Others Present: Mark Rice, Eric Thorson, Cheryl Huddleston Moved by Luce, seconded by Culp to approve the May 5, 2011 Agenda as mailed. Motion carried. Moved by Culp, seconded by Luce to approve the April 7, 2011 Minutes as mailed Motion carried. IHNFINISHE1) BUSINESS IJpdates Sewer Maintenance Worker — Waste Management Services — Open Exam Approved by Civil Service 11/19/10 and by Human Resources 12/13/10. Advertised in the Courier, posted on the City website and Cable, notices sent to the agencies, organizations and individuals on the Affirmative Acton list and posted in all City departments. Vacancy due to a resignation but will have 2-3 additional vacancies to satisfy EPA/DNR regulations. Received 24 resumes, but only 6 met qualifications and were invited to interview by a panel of Keith Kearns and Gary Luck from Waste Management Services and Mary Peterson from Human Resources. One candidate did not show for his interview and 1 did not pass. We readvertised and have received 15 resumes to date Police Sergeant — Public Safety/Police — Promotional Exam Approved by Human Resources 4/4/11 and by Civil Service 4/7/11. There is 1 current vacancy and the list will also be used for out -of -rank assignments. The job notice was posted in the Waterloo Police Department and we received 11 resumes. A written test is scheduled for 6/23/11. A panel of current Waterloo Police Department management staff and officers will interview the candidates. Storm Water Specialist — Engineering — Open Exam Approved by Human Resources 4/4/11 and Civil Service 4/7/11. This is a newly created position needed due to EPA storm water regulations. Advertised in the Courier, posted on the City website and Cable, notices sent to the agencies, organizations and individuals on the Affirmative Acton list and posted in all City departments. We received 13 resumes and are still reviewing them. NEW BUSINESS The job description and testing criteria for Waste Water Operator — Waste Management Services was presented for approval. The Human Resources Committee approved the position on 4/25/11. There are 2 vacancies due to a transfer and a termination. We thought we would be able to hire off a current list, but the remaining candidates did not work out. We went ahead and advertised since there were not any changes in the job description and testing criteria so we are requesting approval of the job notice and description as a procedural process. Ten resumes have been received to date. Moved by Luce, seconded by Culp to approve the job description and testing criteria for Waste Water Operator — Waste Management Services. Motion carried. The job description and testing criteria for Street Foreman — Public Works/Street Department was presented for approval. The Human Resources Committee approved the position on 4/4/11. There is a vacancy due to a promotion and the position will be posted as a promotion in all City departments. The job description has been rewritten to give the foremen more supervisory responsibility. Moved by Luce, seconded by Culp to approve the job description and testing criteria for Street Foreman — Public Works/Street Department. Motion carried. OTHER BUSINESS None With no further business, moved by Culp, seconded by Luce to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. October 17, 2011 Carnegie Conference Room Members Present: Tim Luce, Bonetta Culp, John Blitsch, Abraham Funchess (ex officio) Others Present: Pat Treloar, Todd Derifield, Sandie Greco, Craig Clark, Cheryl Huddleston Moved by Blitsch, seconded by Luce to approve the October 17, 2011 Agenda as mailed. Motion carried. Blitsch made a correction to the August 26, 2011 Minutes. Culp was the Commissioner who seconded approval of the May 5, 2011 minutes, not him. Moved by Blitsch, seconded by Luce to approve the August 26, 2011 Minutes as corrected. Motion carried. 1JNFINISITED RUSINES,S The Civil Service List for Park Maintenance II/Foresthy-Leisure Services was presented for approval. The Human Resources Committee on 7/18/11 approved beginning the Civil Service process. The Civil Service Commission on 8/26/11 approved the job description and testing criteria. There is a vacancy due to a transfer. The position was advertised in the Courier, notices were sent to the agencies, organizations and individuals on the Affirmative Action List, posted on the City Website, on the cable access channel and in all City departments. We received 12 resumes and 5 candidates were invited to interview. Panel members were Todd Derifield-City Forester, JB Bolger -Golf Manager and Bob Stringer -Human Resources Director. One candidate cancelled their interview and 2 candidates did not pass the interview. There is a list with 2 white males. We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Park Maintenance JI -Forestry for the City of Waterloo, Iowa Leisure Services Department. Appointment(s) shall be made from this list for the next year (October 17, 2011 — October 16, 2012). CERTIFIED LIST Kyle Bauch Phillip Thompson Motion carried. The Civil Service List for Permit Writer -Building Inspections was presented for approval. The Human Resources Committee on 7/18/11 approved beginning the Civil Service process. The Civil Service Commission on 8/26/11 approved the job description and testing criteria. There is a vacancy due to a promotion. The position was advertised in the Courier, notices were sent to the agencies, organizations and individuals on the Affirmative Action List, posted on the City Website, on the cable access channel and in all City departments. We received 16 resumes and 13 candidates were invited to interview. Panel members were Bob Ball -Chief Building Inspector, Adam Poll -Associate Planner and Cheryl Huddleston -Human Resources Manager. One candidate cancelled their interview and 4 candidates did not pass the interview. There is a list with 1 black male and 7 white males. Culp now at meeting. We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Permit Writer for the City of Waterloo, Iowa Building Inspections Department. Appointment(s) shall be made from this list for the next year (October 17, 2011 — October 16, 2012). CERTIFIED LIST Roger Iveson Steven Sturtz Robert Letzkow Terry Maxfield Alan Trebon Joshua Hauser Nicholas Hellman Paul Klapperich Motion carried. The Civil Service List for Electrical Foreman -Traffic Operations was presented for approval. The Human Resources Committee on 8/8/11 approved beginning the Civil Service process. The Civil Service Commission on 8/26/11 approved the job description and testing criteria. There is a vacancy due to a retirement. The position was posted as a promotional in all City departments. We received 2 resumes and Joe Sobcyzk from the City of Cedar Falls, Ethel Washington -Waterloo Housing Authority Director and Cheryl Huddleston -Human Resources Manager interviewed both candidates. There is a list with 1 white female and 1 white male. We, the members of the Civil Service Commission, cert the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Electrical Foreman for the City of Waterloo, Iowa Traffic Operations Department. Appointment(s) shall be made from this list for the next two years (October 17, 2011 — October 16, 2013). CERTIFIED LIST Roger Wooden Tina Schellhorn Motion carried. Update Draftsperson — approved by Human Resources on 7/25/11 and by Civil Service on 8/26/11. There is a vacancy due to a retirement. Advertised in the Courier, posted on the City website and cable access channel, notices were sent to the agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. We received 9 resumes and 6 candidates have been invited to interview on 10/7/11. NEW RIJSINESS The job description and testing criteria for Battalion Chief -Fire Rescue was presented for approval. The Human Resources Committee approved the position on 9/26/11. There will be a vacancy due to a retirement. A few minor changes have been made in the job description and testing to allow Fire Lieutenants with the appropriate experience to apply. There was some confusion regarding the wording in the job notice under "acceptable experience and training." The wording will be cleaned up before posting. Moved by Blitsch, seconded by Culp to approve the job description and testing criteria for Battalion Chief -Fire Rescue. Motion carried. OTHER Ri1SINESS None With no further business, moved by Blitsch, seconded by Culp to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission oefy MINUTES COMMUNITY DEVELOPMENT BOARD MEETING OCTOBER 18, 2011 The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry Street, Waterloo, Iowa, and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, October 18, 2011. Members present: Amber Boyd, Gary Rankin, Bob Reisinger, Jeri Thornsberry and Chairman Eric Johnson. Members absent: Kenneth Adderley and Mickye Johnson. Also present: Rudy Jones, Community Development Director; Nancy Gulick, Community Development Coordinator; Noel Anderson, Community Planning & Development Director; Steve Schmitt, Council Liaison; Ann Northey, Administrative Secretary; and John Rooff, Developer. A. APPROVAL OF THE AGENDA. Chairman Johnson indicated Board packets were mailed out and asked for additions or corrections to the agenda. Rudy Jones noted the addition of the Rath Brownfield Project Update to be placed under Discussion Items. It was moved by Jeri Thornsberry and seconded by Bob Reisinger to approve the Agenda as amended. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON SEPTEMBER 20, 2011. It was moved by Bob Reisinger and seconded by Gary Rankin to approve the minutes for the regular meeting on September 20, 2011. Motion carried. C. OLD BUSINESS. 1. Single Family Unit Production — Round 1 Update. Rudy Jones stated there still remains an open contract with John Rooff under Round 1 of the Single Family new construction program. Rudy noted two units of the five committed to this project still remain to be built and there has been some progress since our last meeting. Chairman Johnson inquired about the time lines for this round of funding. Rudy Jones indicated Round 1 deadline is December 31, 2011, which was an extension from May 2011 to build and sell five units. John Rooff stated of the five homes on East 8th Street, all five are sold, three are up, one is closed, one closes on the 21St and one closes next week. Mr. Rooff stated he would hope by the end of October two more houses will be closed and with these closings in November he stated they should be done around the first part of January. Mr. Rooff noted on Round 2 they received clearance from the Enterprise Zone on their first four units and Minutes October 18, 2011 Page 2 will have foundations in shortly for five units. Chairman Johnson stated the Board has concerns about Round 1 at this point. Jeri Thornsberry stated five units are sold and three will be closing, or are closed, how does this affect our December 31s` deadline for the rest of the homes? Rudy Jones indicated he has been in contact with the State concerning another extension for this project. Discussion continued on the time lines and basement difficulties encountered by the developer. Rudy Jones began discussion on the Monroe Street property and the requirements for infrastructure. John Rooff explained the difficulties in several areas with infrastructure issues and the enterprise zone, however he felt he was on track. Rudy Jones indicated the time frame for Round 2 was also December 31, 2011 for ten units. Chairman Johnson asked Mr. Rooff about his time frame for the five structures to get them on foundations. John Rooff indicated he would have the five houses on foundations in November. Chairman Johnson indicated that on Round 1 we should just file for a 30-60 day extension at this time and for Round 2, do you think we will have trouble obtaining an extension if nothing has been started. Rudy Jones indicated he would be in contact with Julie Lunn with IDED, and some activity on Round 2 would be a bit more convincing. Chairman Johnson indicated an extension would be easier to approve if we wait a month to submit the request for extension. John Rooff indicated he did not get title to the property until August, and then the enterprise zone issue delayed starting the project. Jeri Thornsberry asked if there was any jeopardy in waiting to ask for an extension and asked what counsel Rudy could give for a strategy. Rudy Jones suggested we break ground on Round 2 as soon as possible to show what progress is taking place. Bob Reisinger asked what happens if we do not get an extension, then we have five houses sitting there and who will own them. John Rooff stated if it is not possible to get an extension, then he needs to know now so he can stop production on these units. He noted the houses are in production right now and will be done in two weeks. Rudy Jones stated that in his recent conversations with the State, he has alerted them of the possibility of an extension, because we haven't completed Round 1 as yet. The state is aware that our efforts are month to month until more performance is accomplished and we get Round 1 behind us. There was no indication Minutes October 18, 2011 Page 3 that we would be penalized for not getting the extension in a timely manner Jeri Thornberry stated the delays John Rooff has mentioned makes a legitimate claim why Round 1 has not been completed and this should be relayed to the State. Gary Rankin stated a difference of opinion, as clearly we are not meeting the time line of the original agreement. Rudy Jones stated we have not been given any indication that we will be penalized for non-performance or not meeting our deadlines. He noted, he is just not certain that we can continue from month to month with the same approval. Chairman Johnson directed Rudy to communicate all the updated facts that are known today to the State and go over the issues concerning an extension. The Chairman asked Rudy to let John Rooff and the Board know as soon as you get answers, and if necessary the Board will reconvene to discuss it. Gary Rankin inquired about Round 2 and the Enterprise Zone, what was actually approved? John Rooff noted approval was received from the State for the first four units only, and he is hopeful the next four will be approved in a week. Gary Rankin stated we talked about this back in July, hoping to hear results in August. He noted on Round 2, that he doesn't see any logical reason to look for a 60-90 day extension, we are looking at more like six months to a year to complete these homes. John Rooff disagreed, and stated he could build the homes, the problems stem from clearance dealing with three government agencies, the State, the School Board and Community Development. Rudy indicated he would discuss with the State and report back prior to the next meeting. 2. Neighborhood Stabilization Program — Round 3 Update. Rudy Jones reported we are waiting for the revised State Historic Preservation Information to come back. We have had to revise our plan from rehabilitation of some units to demolition of the units, due to vandals destroying some of the properties. Because our activity changed we had to refile with the State. We will put up four new construction units on these sites and will replat the block to allow for this construction. 3. Discuss and Approve Housing Needs Assessment. Rudy Jones indicated we have a constant need to have current information on housing needs in the community. Danielle Rohret, Project Specialist, stated the primary reason the Housing Needs Assessment was prepared was to help determine a new target area for the city. This document also provides helpful information that is useful in grant writing and will help in the development of a Housing Trust Fund. Danielle noted the Iowa State Extension Office has been counseling us on the development of the Housing Trust Fund and recommended a new study be completed. Nancy Gulick stated we try to update the Housing Needs Assessment every five to ten years. Rudy Jones stated some applicants, such as the tax credit projects, might require the housing needs Minutes October 18, 2011 Page 4 assessment as part of their application. Danielle Rohret noted the information needed to be updated, as we were currently using statistics from the 2000 census. This has been a six-month project, that has been completed among other duties. Jeri Thornsberry indicated the document was well done, and asked Danielle which census tract the East 8th Street project was located. Jeri Thornsberry advised Rudy Jones that this document could provide some data that might support the request for an extension, as it shows the great need in this area. Chairman Johnson noted this is certainly a good reference tool that will be helpful to the staff for future projects. D. NEW BUSINESS. 1. Endorse Rehabilitation Contracts for September 2911. (Report attached.) Jeri Thornberry questioned the dollar amount expended on many of the rehabilitation projects. Nancy Gulick noted we no longer have the lead grant to divide the costs between the lead grant and CDBG. She noted the new Lead Grant would start up again as soon as we get Release of Funds from HUD, some time in December or January. It was moved by Jeri Thornsberry and seconded by Bob Reisinger to endorse the rehabilitation contracts for the month of September 2011. Motion Carried. 2. Rehabilitation Increase at 1410 West 2"d Street. Chairman Johnson indicated a memorandum submitted by Matt Chesmore, Rehabilitation Specialist, explained the additional Lead Based Paint Hazard Reduction Activities required for the dwelling at 1410 West 2nd Street. The additional activities will increase the contract by $1,250.00 and exceed the limit normally approved, due to the fact a pica diagnosed child lives within the home. Nancy Gulick indicated there may be yet another change order issued on this project because they discovered the closets may have lead in them, so they may need to replace sheetrock and trim. Rudy Jones stated most lead cases do not have the children impacted to this degree, so this is an exception and requires more repair work than usual. Gary Rankin inquired what the average cost is to make a house lead -safe. Nancy Gulick stated we generally can do abatement, which is replacing doors and windows, or interim control, which is addressing chipping, peeling paint on woodwork, so our average costs for lead issues is about $12,000 per house. Because this house has a child that chews on wood, we had to remove all the wood and sheetrock the walls so we could contain it, and that is why the costs on this one is so high. No one recommends total abatement on any house because it is so expensive, but this one is an exception because ofthe lead -poisoned -child. Rudy Jones indicated this particular house came to us as a referral from Black Hawk County because of the medical condition of the child. Chairman Johnson stated demolition and construction of a new house would be considerably more than Minutes October 18, 2011 Page 5 $50,000. Nancy stated they are doing abatement now and when the closets were tested it showed lead paint. The contractor is not doing any cosmetic things, they are just removing anything that is testing positive for lead paint. Chairman Johnson indicated it appears we do not have any other options. It was moved by Bob Reisinger and seconded by Jeri Thornsberry to approve the increased costs of 51,250.00 for lead improvements on the rehabilitation at 1410 West 2"d Street and also authorize approval of the proposed change order in the amount of approximately $3,750.00. On roll call: Jeri Thornsberry, Bob Reisinger, Gary Rankin, Amber Boyd and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. E. DISCUSSION ITEMS. 1. Proposed Schedule for FY2013 Application Process. Chairman Johnson reviewed the schedule for the FY2013 Application Process and advised Board members to get these dates on their calendars. Chairman Johnson inquired about the funding sources for this year. Nancy Gulick indicated she was planning a 10% cut in CDBG and HOME allocations until she gets confirmation. 2. Waiting List Review. Chairman Johnson stated staff is asking for a subcommittee to review the rehabilitation waiting list and inquired if a subcommittee was necessary? Rudy Jones indicated he would appreciate having a subcommittee to review the details and discuss issues we cannot cover during a Board meeting concerning the waiting list. Chairman Johnson indicated he would sit on that committee, Jeri Thornsberry and Gary Rankin also agreed to assist. 3. Rath Brownfields Project Update. Rudy Jones explained this is an updated snapshot of all the activities taking place in the Rath Brownfields area. He noted once we are finished in this area we should make a substantial impact. Chairman Johnson stated some very significant changes have been made in this area and we need to continue growing. Rudy Jones reminded Board members of the next meeting changed to November 8`11' Jeri Thornsberry inquired about the Rehabilitation Loan List. Nancy Gulick explained that Regions Bank serviced these loans for us and those that aren't being collected are written off their books. When the house gets sold the lien is still in place and they pay us off. Minutes October 18, 2011 Page 6 F. ADJOURN MEETING. With no further business to come before the Board, the Chairman adjourned the meeting. Respectfully submitted, Rudy D. 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