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HomeMy WebLinkAboutCouncil Packet-12-5-2011Amended Council Agenda Items Council Meeting Monday, December 5, 2011 DELET Delete item no. 10, at the request of Community Planning & Development Director, a week or so to better review the process to which they came to contract 10. Resolution approving Professional Services Agreement with Howard R. Green at an estimated cost of $43,114.00 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition on East 4th Street; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director Co_ j31Le53Li`/a-4\ THE CITY COUNCIL OF THE CITY OF WATERLOO, tt_90 -(i ig 1 `ad IOWA, REGULAR SESSION TO BE HELD AT THE OrkiteO g 3 C u f J CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 5, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on Iocal property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/ presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these `general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member. December 5, 2011 b. Motion to approve the following: 1. 2. Page 3 Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Tina Schellhorn, Electrical Foreman; Brandon Hodgin, Signal Tech II; Roger Wooden, Maintenance Electrician 2011 Davenport User's Group Davenport, Iowa December 13-15, 2011 $765.00 Sergeant Hoelscher; another WPD Bomb Tech Transportation of Bomb Squad Incendiary Devices Marion, Arkansas December 19-20, 2011 $516.00 Class C Liquor License Permit Application 3. Z's Restaurant & Lounge, 3937 W. Airline Highway (Renewal) (Expires 10/31/12) 4. Bonds PUBLIC HEARINGS 2. Demolition and Site Clearance Contract No. 175-D-CDBG-12-12-11 - Former Van Eaton School located at 2170 Burton Avenue Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. IoG, Resolution confirming approval of plans, specifications, form of contract, // etc. <OL17 Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Development Director for review. Submitted by Rudy D. Jones, Community Development Director December 5, 2011 Page 5 6. Resolution approving 2012 Budget of the Waterloo Water Works; and authorize City Clerk to file said documents with the Black Hawk County Auditor. Submitted by Dennis Clark, General Manager of Waterloo Water Works 7. Resolution approving Subcontract Agreement with Helping Services for Northeast Iowa, Inc. for an amount not to exceed $1,800.00 for compliance checks in conjunction with the Enforcement of Underage Drinking; and authorize Director of Safety Services to execute said agreement. Submitted by Daniel J. Trelka, Director of Safety Services 8. ' esolution approving final acceptance and release of final payment of work performed by Prairie Construction Co., Inc. of Waterloo, Iowa at a total cost of $79,290.00 in conjunction with 2011 Public Market Window Replacement and New Vestibules. Submitted by Rick Curran, Leisure Services Facilities Manager Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Story Construction Co. of Ames, Iowa, Iowa at a total cost of $719,737.00 in conjunction with F.Y. 2010 E. Sixth Street Storm Pump Station Improvements, Contract No. 716, and receive and file two-year maintenance bond. Submitted by Eric Thorson, P. E., City Engineer 10. Resol ion approving Professio - al Se Gree at a estimated cos of $43,114. pr: • aration o • ocumen ;, and oversight of • amberlain site • - olition on East 4th Street; an ces Agreement with How • rd R. for environment • testing, rk for Ph • -e III of the orize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 11. Resolution approving Enterprise Zone Program Agreement with Skogman Homes for the construction of new single family homes in the A Hummingbird Circle area; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 12. Resolution approving request of Liberty Bank F.S.B. for an Encroachment Agreement to allow for the construction of an 8' X 18' sign in the right of vworway of Nikki Street; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director December 5, 2011 Page 7 OTHER COUNCIL , USI1VESS 18. IW/iotion approving Changan Order No. 3 for a net increase of $70,922.00 for w rk performed by Prairie Construction Co, Inc. of Waterloo, Iowa in conjunction with F. Y. 2 ' 11 Mark's Park Plow Arra and. P¢v f o rma n.ce Structure, Contract No. 773. 9 Submitted by Jamie Knutson, P.E., Associate Engineer 19. Motion authorizing the submissicln of a Waterloo Hotel/1VIotel Tax grant application in the amount of $41,470.00 t© be used fr Mark's Park amphitheater advertising and entertainment costs. Submitted by Cammie Scully, Director of Cultural & Arts 20. Resolution setting date of hearing as December 19, 2D11 to approve equest of Redonna Parker to vacate, sell and convey an approximate 120 0 foot long portion of public alley loccated behind the hoa'ne at 624 Adams l Street generally located in Block 8 of Rose Hill Additiu'n for $406.00 for the purpose of closing a portion of the alley and inc<.rporating the area into the applicant's rear yard; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 21. Resolution setting date of hearing as december 19, 2011 to approve request of Arlin Zevenbergen to , vacate, sell and convey a portion of Edgernont Avenue located between Cataract Avenue and Park Lane, with a portion to be conveyed to Arlin Zevenbergen for $16,263.33 and a portion 0 to be conveyed to MKW Apartments LLC for $1.00 and enter into a development agreement, subject to the retention of a utility easement over certain portions and subject to certain conditions; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 22. Resolution setting date of hearing as Decevnber 12, 2011 for apprczvol of an Exchange Agreement, Assignment of Offer to Busy!Peal Estate and Acceptance, authorization for the acquisition and sale (exchange) of land with L and H Farms in the amount of $750,000.00 plus up to $1t 000.00 in closing costs; vrnd instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director 23. Purchase of One (1) 2012 Bandit Wood Chipper, Model 1990XP for Leisure Services Department Motion to instruct Public Works Director to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. /19-2 Resolution prelimin.arrily approving specifications, bid document, etc. Resolution setting date of hearing as December 12, 2011 and instruct City 9'� Clerk to publish notice of specifications, bid document, etc. Submitted by Mark Rice, Public Works Director December 5, 2011 Page 9 6. Waterloo Water Works Board of Trustees meeting minutes of November 23, 2011 on file in the City Clerk's office. 7. Communication from Waste Management Services Superintendent transmitting retirement of Sharon Spears, Special Projects Tech, effective November 12, 2011, together with recommendation of payment of $3,299.15 for unused vacation, sick leave and personal benefits. 8. Communication from Chief of Fire Services transmitting retirement of Larry Nading, 10 -Year Lieutenant, effective November 19, 2011, together with recommendation of payment of $9,104.41 for unused vacation, personal, comp time and holiday benefits. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2010 River Renaissance Trail - 6th to 18th Street, Contract No. 761 Pay estimate No. 22 to Peterson Contractors in the total amount due of $5,350.78 2. F.Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 34 to Peterson Contractors in the total amount due of $117,870.73 3. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 7 to AECOM in the total amount due of $7,634.45 4. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 15 to Vieth Construction in the total amount due of $177,477.34 5. F.Y. 2011 Asphalt Overlay Program, Contract No. 796 Pay estimate No. 12 to Aspro in the total amount due of $118,115.14 6. F.Y. 2011 Cattle Congress Storm. Water Pump Station, Contract No. 801 Pay estimate No. 14 to Peterson Contractors Inc. in the total amount due of $38, 767.13 7. Virden Creek Floodwall from Highway 63 to E. 4th Street, Contract No. 813 Pay estimate to AECOM in the total amount due of $22, 929.59 8. Dry Run Creek Arch Storm Water Manhole & Vaive Replacements Payment to AECOM in the total amount due of $12, 992.02 9. Lincoln School Safe Route to School Payment to AECOM in the total amount due of $8,320.00 10. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue Payment to Snyder & Associates in the total amount due of $12, 660.62 Amended Council Agenda Items Council Meeting Monday, December 5, 2011 DELET Delete item no. 10, at the request of Community Planning & Development Director, a week or so to better review the process to which they came to contract 10. Resolution approving Professional Services Agreement with Howard R. Green at an estimated cost of $43,114.00 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition on East 4th Street; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 5, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member. December 5, 2011 b. Motion to approve the following: 1. 2. Page 3 Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Tina Schellhorn, Electrical Foreman; Brandon Hodgin, Signal Tech 1I; Roger Wooden, Maintenance Electrician 2011 Davenport User's Group Davenport, Iowa December 13-15, 2011 $765.00 Sergeant Hoelscher; another WPD Bomb Tech Transportation of Bomb Squad Incendiary Devices Marion, Arkansas December 19-20, 2011 $516.00 Class C Liquor License Permit Application 3. Z's Restaurant & Lounge, 3937 W. Airline Highway (Renewal) (Expires 10/31/12) 4. Bonds PUBLIC HEARINGS 2. Demolition and Site Clearance Contract No. 175-D-CDBG-12-12-11 - Former Van Eaton School located at 2170 Burton Avenue Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Development Director for review. Submitted by Rudy D. Jones, Community Development Director December 5, 2011 Page 5 6. Resolution approving 2012 Budget of the Waterloo Water Works; and authorize City Clerk to file said documents with the Black Hawk County Auditor. Submitted by Dennis Clark, General Manager of Waterloo Water Works 7. Resolution approving Subcontract Agreement with Helping Services for Northeast Iowa, Inc. for an amount not to exceed $1,800.00 for compliance checks in conjunction with the Enforcement of Underage Drinking; and authorize Director of Safety Services to execute said agreement. Submitted by Daniel J. Trelka, Director of Safety Services 8. Resolution approving final acceptance and release of final payment of work performed by Prairie Construction Co., Inc. of Waterloo, Iowa at a total cost of $79,290.00 in conjunction with 2011 Public Market Window Replacement and New Vestibules. Submitted by Rick Curran, Leisure Services Facilities Manager 9. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Story Construction Co. of Ames, Iowa, Iowa at a total cost of $719,737.00 in conjunction with F.Y. 2010 E. Sixth Street Storm Pump Station Improvements, Contract No. 716, and receive and file two-year maintenance bond. Submitted by Eric Thorson, P.E., City Engineer 10. Resolution approving Professional Services Agreement with Howard R. Green at an estimated cost of $43,114.00 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition on East 4th Street; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 11. Resolution approving Enterprise Zone Program Agreement with Skogman Homes for the construction of new single family homes in the Hummingbird Circle area; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 12. Resolution approving request of Liberty Bank F.S.B. for an Encroachment Agreement to allow for the construction of an 8' X 18' sign in the right of way of Nikki Street; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director December 5, 2011 Page 7 OTHER COUNCIL BUSINESS 18. Motion approving Change Order No. 3 for a net increase of $70,922.00 for work performed by Prairie Construction Co, Inc. of Waterloo, Iowa in conjunction with F.Y. 2011 Mark's Park Play Area and Performance Structure, Contract No. 773. Submitted by Jamie Knutson, P.E., Associate Engineer 19. Motion authorizing the submission of a Waterloo Hotel/Motel Tax grant application in the amount of $41,470.00 to be used for Mark's Park amphitheater advertising and entertainment costs. Submitted by Cammie Scully, Director of Cultural & Arts 20. Resolution setting date of hearing as December 19, 2011 to approve request of Redonna Parker to vacate, sell and convey an approximate 120 foot long portion of public alley located behind the home at 624 Adams Street generally located in Block 8 of Rose Hill Addition for $406.00 for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 21. Resolution setting date of hearing as December 19, 2011 to approve request of Arlin Zevenbergen to vacate, sell and convey a portion of Edgemont Avenue located between Cataract Avenue and Park Lane, with a portion to be conveyed to Arlin Zevenbergen for $16,263.83 and a portion to be conveyed to MKW Apartments LLC for $1.00 and enter into a development agreement, subject to the retention of a utility easement over certain portions and subject to certain conditions; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 22. Resolution setting date of hearing as December 12, 2011 for approval of an Exchange Agreement, Assignment of Offer to Buy Real Estate and Acceptance, authorization for the acquisition and sale (exchange) of land with L and H Farms in the amount of $750,000.00 plus up to $10,000.00 in closing costs; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director 23. Purchase of One (1) 2012 Bandit Wood Chipper, Model 19902CP for Leisure Services Department Motion to instruct Public Works Director to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing as December 12, 2011 and instruct City Clerk to publish notice of specifications, bid document, etc. Submitted by Mark Rice, Public Works Director December 5, 2011 Page 9 6. Waterloo Water Works Board of Trustees meeting minutes of November 23, 2011 on file in the City Clerk's office. 7. Communication from Waste Management Services Superintendent transmitting retirement of Sharon Spears, Special Projects Tech, effective November 12, 2011, together with recommendation of payment of $3,299.15 for unused vacation, sick leave and personal benefits. 8. Communication from Chief of Fire Services transmitting retirement of Larry Nading, 10 -Year Lieutenant, effective November 19, 2011, together with recommendation of payment of $9,104.41 for unused vacation, personal, comp time and holiday benefits. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2010 River Renaissance Trail - 6th to 18th Street, Contract No. 761 Pay estimate No. 22 to Peterson Contractors in the total amount due of $5,350.78 2. F.Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 34 to Peterson Contractors in the total amount due of $117,870.73 3. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 7 to AECOM in the total amount due of $7, 634.45 4. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 15 to Vieth Construction in the total amount due of $177,477.34 5. F.Y. 2011 Asphalt Overlaq Program, Contract No. 796 Pay estimate No. 12 to Aspro in the total amount due of $118,115.14 6. F.Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 14 to Peterson Contractors Inc. in the total amount due of $38,767.13 7. Virden Creek Floodwall from Highwaq 63 to E. 4th Street, Contract No. 813 Pay estimate to AECOM in the total amount due of $22, 929.59 8. Dry Run Creek Arch Storm Water Manhole & Valve Replacements Payment to AECOM in the total amount due of $12, 992.02 9. Lincoln School Safe Route to School Payment to AECOM in the total amount due of $8, 320.00 10. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue Payment to Snyder & Associates in the total amount due of $12, 660.62 November 21, 2011 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, November 21, 2011. Mayor Ernest G. Clark in the Chair. Roll Call: Getty, Jones, Schmitt, Welper. Absent: Cole, Greenwood, Hart. Moment of Silence. Pledge of Allegiance: David Jones, Ward 1 Council Member. 137626 - Welper/Schmitt that the Agenda, as amended identifying the two separate grants for item #3 and identifying the grant amount and match for item #5, for the Regular Session on Monday, November 21, 2011, at 5:30 p.m., be accepted and approved. Voice vote - Ayes: Four. Absent: Cole, Greenwood, Hart. Motion carried. 137627 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, November 14, 2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Motion carried. CONSENT AGENDA 137628 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-94, dated November 21, 2011, in the amount of $3,142,795.20, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2011-1079. 2. Cancellation of assessment for Parcel No. 8913-30-382-003; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation - Submitted by Suzy Schares, City Clerk. Resolution adopted and upon approval by Mayor assigned No. 2011-1080. 3. Request of Darlene Sbiral for a concrete driveway to be located at 132 Hanna Boulevard, together with recommendation of approval of City Engineer -Submitted by Eric Thorson, P.E., City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2011-1081. b. Motion to approve the following: Class B Beer License Permit Application 1. Great Taste Buffet, 106 Brookeridge Drive (Renewal) (Expires 9/30/12) (Includes Sunday Sales) Class C Beer License Permit Application 2. Hy -Vee Gas #2, 2221 Logan Avenue (Renewal) (Expires 1/2/13) (Includes Sunday Sales) 3. Riverloop Public Market Cooperative, 327 W. 3rd Street (New) (Expires 11/7/12) Class C Liquor License Permit Application 4. Jameson's Public House, 310 E. 4th Street (Renewal) (Expires 11/2/12) (Includes Sunday Sales) 5. Mexikelly, 209 Jefferson Street (Renewal) (Expires 11/22/12) (Includes Sunday Sales) 6. WESCO, 317 W. 3rd Street (Temporary Transfer to 501 Sycamore Street) (12/2/11 to 12/3/11) Special Class C Beer/Wine License Permit Application 7. Holiday Inn Express, 2127 LaPorte Road (Renewal) (Expires 9/30/12) Class B Native Wine License Permit Application 8. Riverloop Public Market Cooperative, 327 W. 3rd Street (New) (Expires 11/7/12) November 21, 2011 137635 - Schmitt/Welper Page 3 that "Resolution approving the City of Waterloo Annual Financial Report for the Fiscal Year Ended June 30, 2011; and authorize the publication of the report and submission of the report to the State of Iowa -Submitted by Michelle Weidner, Chief Financial Officer", be adopted. Roll call vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Resolution adopted and upon approval by Mayor assigned No. 2011-1087. 137636 - Welper/Schmitt that "Resolution approving Notice of Intent for NPDES Permit to the Iowa Department of Natural Resources for associated with F.Y. 2012 U.S. Highway 63 Improvements - Donald Street, Contract No. 790; and authorize Mayor to Submitted by Jeff Bales, Associate Engineer", be adopted Four. Absent: Cole, Greenwood, Hart. Coverage Under General storm water discharges Conger/Newell Street to execute said document- . Roll call vote -Ayes: Resolution adopted and upon approval by Mayor assigned No. 2011-1088. 137637 - Welper/Schmitt that "Resolution approving Supplemental Agreement No. 2 with AECOM in an amount not to exceed $9,500.00 for additional professional services for F.Y. 2011 Mark's Park Play Area and Performance Structure, Contract No. 773; and authorize Mayor to execute said document -Submitted by Jamie Knutson, P.E., Associate Engineer", be adopted. Roll call vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Resolution adopted and upon approval by Mayor assigned No. 2011-1089. 137638 - Welper/Schmitt that "Resolution approving recommendation of award of bid in the amount of $216,564.00 to Cedar Rapids Truck Center of Cedar Rapids, Iowa in conjunction with the Purchase of One (1) 2012 Automated Side -Load Garbage Truck -Submitted by Mark Rice, Public Works Director", be adopted. Roll call vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Resolution adopted and upon approval by Mayor assigned No. 2011-1090. 137639 - Welper/Schmitt that "Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Northeast Industrial Tax Increment District -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Resolution adopted and upon approval by Mayor assigned No. 2011-1091. 137640 - Welper/Schmitt that "Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Rath Tax Increment District -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Resolution adopted and upon approval by Mayor assigned No. 2011-1092. 137641 - Welper/Schmitt that "Resolution approving request to certify to the County Auditor expenditures that qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with San Marnan Tax Increment District -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Resolution adopted and upon approval by Mayor assigned No. 2011-1093. November 21, 2011 OTHER COUNCIL BUSINESS 137650 - Welper/Schmitt Page 5 that Change Order No. 2 for a net increase of $2,427.00 and Change Order No. 3 for a net decrease of $2,220.00 for work performed by Faller Hurley Construction Corporation of Hudson, Iowa in conjunction with Public Market Interior Development -Submitted by Rick Curran, Leisure Services Facilities Manager, be received, placed on file and approved. Voice vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Motion carried. 137651 - Welper/Schmitt that "Resolution setting date of hearing as December 5, 2011 to approve the Downtown Riverfront Urban Renewal and Redevelopment Plan Tax Increment Fund (TIF) District Expansion; and instruct City Clerk to publish said notice - Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Resolution adopted and upon approval by Mayor assigned No. 2011-1100. ORAL PRESENTATIONS Charles Burrell, 1416 Ridgemont Road, expressed concern with the future of Sulentic Park. He asked Council to encourage the school district to donate the 3 acres attached to the park to maintain the access to the park. Mayor Clark noted that the City would accept the land and that it would need to be offered from the School, since the City is already maintaining the land as part of the park. Ellen Vanderloo, 3608 Inverness Road, thanked Council for the willingness to accept the land if offered. Kelly Frank, 3665 Inverness Road, also thanked the Council for the willingness to accept the land if offered as it is used by the community.. Mr. Getty suggested that the Mayor write a letter to the Superintendent of the Waterloo Schools and to the School Board expressing the City's willingness to accept the land. 137652 - Welper/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Motion carried. ADJOURNMENT 137653 - Welper/Schmitt that the Council adjourn at 5:51 p.m. Voice vote -Ayes: Four. Absent: Cole, Greenwood, Hart. Motion carried. Suzy Schares City Clerk 7'TYLM MTJV!RTR 01 TJ -LE M03\rDiI-L DECEMBER CEDRIC HILL Cedric Hill has been with the City since May 24, 1990. Cedric has distinguished himself by providing service and performance above and beyond what is normally expected in the day-to-day performance of his job duties. This is what Cedric's nominator had to say about him: "First of all, I don't really know Mr. Hill but the way I witnessed him interacting with the children at the "Touch a Truck" fundraiser on Saturday, October 1, I could tell what kind of a person he is. He was the only person that my very shy, 2 1/2 year old nephew would go to and my nephew let Mr. Hill set him up in the driver's seat of the truck on display. He was pleasant, kind, gentle and very patient. My wife and I overheard several people comment on the way Mr. Hill was conducting himself with the kids. His per- formance was a prime example of dedication to serving the public." q of Waterier, DATE 12/05/11 TIME 15:44:17 VENDOR TOTAL INVOICES pant lal FINANCXAL M A N A G E M E N T OPEN INVOICE REPORT INVOICE it INVOICE DESCR IPT ION 46. NV DATE DUE DATE Get DATE PAGE AP0642 CTYOB INV NET ANT December 5, 2011 Friday's AP640 Report Total '+ Adj for data entry errors, canceled/added PVs, Etc : 1,256,426.89 (10,002.48) Monday's AP640 Report Total 1,246,424.41 WORK COMP CLAIMS HOUSING AUTHORITY GROSS PAYROLL 13,361.72 6,186.20 1,421,890.22 Bill Payment Total $ 2,687,862.55 ACH900150 ACH900151: ACH900152 ACH900153. ACH900154 REGIONS BANK -ANALYSIS FEES REGIONS BANK -CREDIT CARD FEES US BANK -BANK SVC CHGS WELLS FARGO BANK -PAYROLL DIR DEP WELLS FARGO BANK -INTEREST 134.07 1,123.61 644.35 35.00 1,510,974.95 TOTAL d o7"j7"( 0, 77� 1 .='F6, 424. 41 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director July 12, 2011 Honorable Mayor Buck Clark City Council Members City Hall Waterloo, Iowa 50703 Dear Mayor and Council: (Irma Ani-v-et-- 43-0«- Attached please find a formal application for tax exemptions on improvements made to the property located at 528 Adrian Street, Street Waterloo, Iowa 50703Mark Cornwall has submitted the application for the following improvement(s): New 2 -Stall Garage. The sum costs of these improvements are expected to reach $10,000. These improvements qualify for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area Plan. The applicant has selected the (10) year partial exemption schedule. The property address is identified below: ADDRESS 528 Adrian Street Waterloo, Iowa 50703 LEGAL DESCRIPTION BLOWERS ADDITION LOT 8 BLK 3 in the City of Waterloo, Black Hawk County, Iowa. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that it does conform to the CURA Plan. We would therefore recommend approval of this application. Sincerely, catc.4416 w� w: Christopher W. Western Planner II Attachment(s) cc: Noel Anderson, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE URBAN REVITALIZATION PLANS ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. It commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with your assessor according to the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2 (as attached.) However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has bee granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: r‘n Q u" it- Cr. r h t, e. / ADDRESS: C Qrl bl t meter LOO TELEPHONE: i 2-i C e) l cF DATE: S— 1 7 l A. What is the Address of your property? 1}-'fi, c r:2 I'r,i vt L . 0 -e e C i n 0 What is the Legal Description of your property? (Available at County Assessor's Office on 2"d floor of the Courthouse)? SIGNATURE: 2.rfr Coif - B. Indicate desired exemption schedule: (1 or 2) 1. One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. X A partial exemption on the actual value added by improvements according to the following schedule: a. b. c. First Year --------80% Second Year --70% Third Year ---------60% d. e. f. C. What was the nature of the improvement(s)? C-0Cc — T2II Fourth Year ----50% Fifth Year -------40% Sixth Year ------40% g. Seventh Year -----30% h. Eighth Year ----30% i. Ninth Year ------20% j. Tenth Year--- 20% D. City of Waterloo Building and Inspections Department Information: Permit Number: fl PPV Date permit was issued: r' E. What was the cost of the improvement? (04 000 F. Estimated or actual date of completion of these improvements? Total permit(s) valuation: G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of you tenants? Yes Y No CITY OF WATERLOO ./ APPROVED DATED: tp-IS k DENIED RESOLUTION NO: t 1— lh� BLACK HAWK COUNTY ASSESSOR APPROVED DATED: Note: Note: Tauri McFarland DENIED Black Hawk County Assessor The improvements to your home or business may not change the assessed value. City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder 8912-30-330-023 ORNWELL,MARK A Tax Mail to Address PDF No. - Map Area ontract Buyer 7 EWTLO-07 CORNWELL,MARK A 528 ADRIAN ST WATERLOO, IA 50703-0000 Property Address 1528 ADRIAN ST WATERLOO, IA 50703-0000 Current Recorded Transfer Date Filed Recorded Document Type 9/14/2007 19/17/2007 2008 006219 D Date Drawn SALES BUILDING PERMIT Date mountNUTC / Type Date Number Amount Reason 9/14/200720,000 Land SALE OF RENTED OR LEASED PROPERTY TO TENANT / Deed 16/30/2011 WA 02888 111,132 Garage Total -, Acres ASSESSED VALUES/CREDITS Year Class 2011 R 100% /alue Land Dwelling Budding M/E Total -, Acres 4,850 23,390 0 0 128,240 0 J Credits Military Exemption HomesteadDisabled Credit IN/eteran Credit Property Tax Relief Credit Agricultural Credit Family Farm Credit Y Taxable Value Land Dwelling Building M/E Total 2,461 11,871 0 0 14,332 'Year Class 2010 R 100% Land - Dwelling IBuiding M/E (Total Acres Value 4,150 5,030 0 0 129,180 0 Credits Military Exemption Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Agricultural > Credit Family Farm Credit Taxable Value and 'Dwelling - Building M/E (Tota 2,014 12,147 0 0 14,161 Year Class 2009 IR 100% Value Land Dwelling Building M/E Total Acres ,150 5,030 0 0 29,180 0 Credits Military s Exemption Homestead Credit Disabled Veteran Credit Property Tax Relief Credit (Agricultural Credit - Family Farm Credit Y I Taxable Value Land -, Dwelling Building M/E _ (Total 1,947 11,741 0 0 13,688 TAX INFORMATION ASSESSMENT YEAR 2010 PAYABLE 2011/2012 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230330023 11/30/2011 Black Hawk County Detailed Parcel Report Page 2 of 2 Corp 29,180 114,161 6 42.69322 $604.58 $474.00 Nocorp 0 10 10 10 $0.00 Acres Front Foot Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Family Farm Credit 5000 15000 Corp - $130.45 $0.00 $0.00 $0.00 $0.00 Nocorp ;; 0 Foundation $0.00 C Blk Carp / Vinyl LEGAL BLOWERS ADDITION LOT 8 BLK 3 LAND Basis Front ;; Rear Side 1 Side 2 Lot Area Acres Front Foot 40 f40 125 125 0 5000 15000 0.115 0.115 Totals: Basement Basement Finished Area No Basement Floor Full 0 DWELLING CHARACTERISTICS ITYPe Style Single -Family / Owner Occupied 1 Story Frame lYear Built Area -- !Heat- AC (Attic 1928 480 (Yes Yes ;None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 3 0 1 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring C Blk Carp / Vinyl Exterior Walls Interior Finish Vinyl Plas Roof Asph / Gable Non -Base Floor/Wall Pipeless Handfired Space Heaters Heating 0 ! Plumbingl1 Full Bath < Desc Quantity Style Area , Extras MTL SHED 112 Porch 1S Frame 18 FR SHED 300 = Enclosed GARAGES Year Built Style Width !Length rea, Basement Qtrs Over rea C 2011 Det Frame 28 128 784 6 None 10 0 BASEMENT STALLS None http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230330023 11/30/2011 City of Waterloo ® Consolidated_Ubran_Revitalization_Area 1111" •=..:rN1111 1WIEN Ituu �AI 1111111111` IIIII111■,Man Ea 1.MINNIMOIM ii 1 1 0.5 0 • -1 1 Miles 'PAN ,M 'N.Lla , .1111111.. 1 lib BM BIM 1, 41 1111131`..511111111FPP mi.:„,� •• INLIMEMMIIIM=11•1=11.. l'iomiiiimisinlg1.tI�� eln::�i �---:- -� - Agli rii _lffl .r Ir, a91 ■;�JIIIIIIII�1�� �. L• �1,..e —Immil re 1' 1 • • Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director November 30, 2011 Honorable Mayor Buck Clark City Council Members City Hall Waterloo, Iowa 50703 Dear Mayor and Council: Crupv:t Arr-eL 1--k(9-01( —650(t JJ ., IVa• fir( —Iidj Attached please find a formal application for tax exemptions on improvements made to the property located at 1930 Osage Road Waterloo, Iowa 50703. Richard Mishler has submitted the application for the following improvement(s): New Building. The sum costs of these improvements are expected to reach $400,000. These improvements qualify for exemptions from taxes on the actual value added to Commercial property under the Consolidated Urban Revitalization Area Plan. The applicant has selected the one hundred percent exemption schedule. The property address is identified below: ADDRESS 1930 Osage Ave., Waterloo, Iowa 50703 LEGAL DESCRIPTION See Attached The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that it does conform to the CURA Plan. We would therefore recommend approval of this application. Sincerely, Christopher W. Western Planner II Attachment(s) cc: Noel Anderson, Community Planning & Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE URBAN REVITALIZATION PLANS ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. It commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with your assessor according to the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2 (as attached.) However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has bee granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the Ci ouncil. NAME: - . � SIGNATURE: ADDRESS: X257, Spent-. it TELEPHONE: 7/V. —„2,17' 7L DATE: 3 y7- G// A. What is the Address of your property? / 936' C ._s -a Q, At, What is the Legal Description of your property? (Available at County Assessor's Office on 2nd floor of the Courthouse)? /t/& 3 T?$G! Rai DEse /3n'ce ! 4,9,. g9,a B. Indicate desired exemption schedule: (1 or 2) 1. C One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. A partial exemption on the actual value added by improvements according to the following schedule: a. b. c. First Year ----------80% Second Year 70% Third Year--- 60% C. WW, was a ature d. Fourth Year 50% e. Fifth Year 40% f. Sixth Year 40% of the imp oveme g. Seventh Year 30% h. Eighth Year 30% i. Ninth Year--- 20%J j. Tenth Year 20° D. City of Waterloo Building and Inspections Department Information: Permit Number: W -Z o ? 0181 Date permit was issued: 1 /10z&Ix'? E. What was the cost of the improvement? 9p-e.Y,+^ F. Estimated or actual date of completion of these improvements? G. MAR 2 1 2011 Total permit(s) valuation: 4on15 /re l aw If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of you tenants? Yes ? No CITY OF WATERLOO V APPROVED DENIED DATED: rj1261.1 RESOLUTION NO: tp--ptt 1102— BLACK HAWK COUNTY ASSESSOR APPROVED DATED: Note: Note: DENIED Tami McFarland Black Hawk County Assessor The improvements to your home or business may not change the assessed value. City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Tax Mail to Address Rlack Hawk County Detailed Parcel Report Page 1 of 3 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder 8912-32-101-007 ROVANG,RANDY R ROVANG,DEBBIE L PDF Map Area No. Contract Buyer 10 INDUSTRIAL ALL PDFS ROVANG,RANDY R ROVANG,DEBBIE L 11720 210TH ST WEST UNION, IA 52175-0000 Property Address Current Recorded Transfer 1930 OSAGE AV WATERLOO, IA 50707-0000 Date Drawn Date Filed Recorded Document 10/7/2011 10/17/2011 2012 006861 Type D SALES BUILDING PERMIT Date ,AmountNUTC / Type Date ' Number lAmount Reason 9/15/2011 0 MULTIPLE PARCEL SALE / Deed 12/31/2008 WA 11476 400 Misc 15/10/1999 15,000 SALE BETWEEN FAMILY 11/20/2008 WA 09870 14,500 Int -Remodel M/E Total MEMBERS / Deed 8/27/2008 A 05624 5,000 Misc 7/24/2008 WA 05095 ,022 Furnace ASSESSED VALUES/CREDITS Year Class 2011 Gross Value ; 100% Value Land Dwelling Building M/E Total Acres 84,250 0 283,370 0 367,620 0 `taxable Value Land Dwelling - Building M/E Total Homestead Credit 84250 0 1283,370 0 367,620 Year Class 2010 Gross Value ; 100% Land Dwelling Building M/E otal acres Value 28,050 10 240,590 0 268,640 0 taxable Land Dwelling Building M/E TotalValue Homestead Credit 28,050 0 240,590 0 268,640 y Farm Corp 0.00 Year Class 2009 l 100% Value Land Dwelling Building M/E Total IrQ' cres 28,050 0 1240,590 0 1268,640 0 Taxable Value Land Dwelling Building M/E Total 1240,590 0 1268,640 28,050 0 TAX INFORMATION ASSESSMENT YEAR 2010 PAYABLE 2011/2012 (fax District 940001 - WATERLOO Gross Value ; Taxable Value c Military Exemption Levy Rate y Gross Tax Net Tax Corp 268,640 268,640 0 42.69322 $11,469.11 $11,470.00 Nocorp <0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Fami Credit y Farm Corp 0.00 $0.00 $0.00 $0.00 $0.00 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891232101007 11/30/2011 Black Hawk County Detailed Parcel Report INocorp ,( $0.00 Page 2 of 3 LEGAL THAT PART OF FOL LYING WITHIN CITY LIMITS OF WATERLOO: PART NW 1/4 SEC 32 T 89 R 21 DESC AS FOL COM AT NE COR OF THE NW 1/4 OF SEC 32 T 89 R 12 TH ALONG THE E LINE OF SAID NW 1/4 S 2 DEG 08 MIN 35 SEC E 1280 FT TO THE PT OF BEG TH ALONG AN EXTENSION OF A LINE THAT BEGINS ATA PT ON THE E LINE OF THE NE COR OF SAID SEC 32 WHICH IS 2076 FT S OF THE NE COR OF SAID SEC 32 N 74 DEG 14 MIN 30 SEC W 1069.16 FT TO A PT ON THE NELY LINE OF THE WATERLOO RR CO'S 66 FRONT ROW SAID PT BEING THE BEG OF A CURVE TH ALONG SAID NELY LINE ON A CURVE OF A 5762.6 FT RADIUS AND CONCAVE SWLY 385.82 FT SAID CURVE HAVING A LONG CHORD OF N 57 DEG 22 MIN 55 SEC W 385.75 FT TH ALONG THE NELY LINE OF WATERLOO RR CO's 66 FT ROW AS ORIG ESTAB N 59 DEG 18 MIN 00 SEC W 1457.87 FT TO THE S LINE OF OSAGE RD TH ALONG S LINE OF OSAGE RD N 89 DEG 55 MIN 20 SEC E 479.53 FT TO A PT 200 FT NORMALLY DIST SWLY OF THE ICGRR CO'S MAIN TRACK CENTERLINE SAID PT BEING ALSO THE BEG OF A CURVE TH PAR WITH SAID MAIN TRACK CENTER- LINE ALONG A CURVE OF 4038 FT RADIUS AND CONCAVE NELY 3.18 FT SAID CURVE HAVING A LONG CHORD OF S 66 DEG 58 MIN 30 SEC E 3.18 FT TH PAR WITH SAID MAIN TRACK CENTERLINE S 66 DEG 59 MIN 45 SEC E 2294.53 FT TO THE E LINE OF SAID NW 1/4 S 02 DEG 08 MIN 35 SEC E 345.57 FT TO THE PT OF BEG EXC HWYS AND EXC THE FOL DESC EASEMENT OF THE RATH PACKING SPUR LEAD: A STRIP OF LAND 30 FT WIDE AND LYING 15 FT ON EACH SIDE OF FOL DESC CENTERLINE IN THE NW 1/4 SEC 32 T 89 R 12 COM AT THE NE COR OF THE NW 1/4 TH ALONG THE E LINE OF SAID NW 1/4 S 2 DEG 8 MIN 35 SEC E 934.43 FT TO A PT 200 FT NORM DIST SWLY OF THE ICGRR CO MAIN TRACK CENTERLINE TH PAR WITH MAIN TRACK CENTERLINE N 66 DEG 59 MIN 45 SEC W 1255.13 FT TO PT OF BEG SAID PT BEING THE BEG OF A CURVE TH ALONG SAID CURVE OF A 763.9 FT RADIUS AND CONCAVE SELY 126.44 FT SAID CURVE HAVING A LONG CHORD OF S 67 DEG 41 MIN 10 SEC W 126.29 FT TH S 62 DEG 56 MIN 30 SEC W 40.41 FT TO THE BEG OF A CURVE TH ALONG SAID CUFVE OF A 763.9 FT RADIUS AND CONCAVE NLY 362 FT TO THE NELY LINE OF THE WATERLOO RR CO 66 FT ROW AS ORIG ESTAB SAID CURVE HAVING A LONG CHORD S 76 DEG 31 MIN 00 SEC W 358.62 FT SAID 30 FT WIDE STRIP IS BOUNDED ON THE NE BY A LINE 200 FT NORM DIST SWLY OF THE ICGRR CO MAIN TRACK CENTERLINE ON THE SW BY THE NELY LINE OF THE W RR CO 66 FT ROW AS ORIG ESTAB INCLUDES SPUR LINE EASEMENT AND EVANS RD ROW AND EXC PART OF THE NW 1/4 COM AT THE NE COR OF THE NW 1/4 SEC 32 T 89 R 12 TH ALONG E LINE OF SAID NW 1/4 S 2 DEG 08 MIN 35 SEC E 1280 FT TH ALONG AN EXTENSION OF A LINE THAT BEGINS AT A PT ON THE E LINE OF NE 1/4 OF SAID SEC 32 WHICH IS 2076 FT S OF THE NE COR OF SAID SEC 32 N 74 DEG 14 MIN 30 SEC W 90.80 FT TO THE W LINE OF EVANS RD THE PT OF BEG TH CONT ALONG SAID EXTENDED LINE N 74 DEG 14 MIN 30 SEC W 978.36 FT TO THE BEG OF A CURVE SAID PT BEING 33 FT NORM DIST NELY OF THE OLD CENTERLINE OF THE WLOO RR CO TRACKS TH NWLY ALONG SAID.. LAND Basis -; Front Rear Side 1 Side Lot Area • cres (Acres x Rate 43560 1 Acres x Rate 43560 1 Acres x Rate 145926 3.35 Totals: , 233046 5.35 COMMERCIAL BUILDINGS AND ADDITIONS Type Metal Light Mfg - Steel Description B1 -1S MTL/STL ear Built ea 2008 12000 Stories 1 ,Additional Information Perimeter Lineal Feet 440 Base Square Feet 12,000 Basement Square Feet 0 GBA Square Feet 12000 Plumbing Item Quantity Rough Plumbing 1 Toilet Room http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891232101007 11/30/2011 Black Hawk County Detailed Parcel Report Page 3 of 3 YARD EXTRAS Description ;Hot Water Tank - 40 -gal 11 Adjustment Item Quantity Sprinkler - exposed dry 12000 Office - internal w/heat only 540 Loading Dock - dock locks (each) 1 Description Item Count Extended Description Door 1 O.H. Door - Manual, 10 Ft Wide, 10 Ft High Door 1 O.H. Door - Manual, 8 Ft Wide, 9 Ft High Extras `' Door 1 O.H. Door - Power, 14 Ft Wide, 16 Ft High Dock Leveler 1 6' x 6' Dock Size, Mechanical, 30,000 Lbs CONC RAMP 1 1Quantity=960, Units=Square Feet, Height=0 MECH ROOM 1 Quantity=420, Units=Square Feet, Height=0 Verticals'i£ Horizontals Description Size Ftr & Fdtn Reinforced Concrete 440: LF Exterior Wall Mtl/ St/ Insul 440: LF Interior Wall Unfinished -40: LF Windows Incl. w / Base 440: LF of Wall Roof Metal/ Stl/ Insul (=>100 12000: SF Ceiling Unfinished 12000: SF/Story Struct. Floor R'Concrete 12000: SF Framing Steel - Average 0: SF Lighting Warehouse 12000: SF Sprinkler Exposed Dry 0: SF HVAC No HVAC 12000: SF YARD EXTRAS Description Year Built = Quantity Plot No. Extended Description Paving 2008 1 1,100 SF, Concrete Parking, Average Pricing http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891232101007 11/30/2011 i.._..i--1.-_.._. _.._ City of Waterloo Consolidated_Ubran_Revitalization_Area at M1n1;.= L. _ Iiiiiiii 1114�111� 11■111s. 14, Ili glop. N 1 0.5 0 1 !1111111 1 1•'�:\\ 1/1111111 1 ■■1■� \ IIii •1111111`. VIEW' 1111111111::"‘ ASSI:-=-moi■■■■ :M --uu— -—..kl u1 MINIMINNINIIIIIM 11111_11111111hmonow.. 11111' 41411111 . "4rR. r�/iu--.rallitkillibillel11,1 r ...,'�`ii.-..--.- Miles "1 `..A----- —11111■■' s.` \% 711givirm = w'' 1101111111�l1E/1.\PA-4111P- II 44 il • rAwry tog 2) PZT "A" Except Any Legal Highways Part of the Northwest Quarter of Section 32, Township 89 North, Range 12 West of the 5th Principal Meridian in Black Hawk County, Iowa, more particularly described as follows: Commencing at the Northeast corner of said Northwest Quarter; thence along the East line of said Northwest Quarter, South 2°08'35" East 1,280.00 feet to the Point of Beginning; thence along an extension of a line that begins at a point on the East line of the moctivast Quarter of said Section 32 which is 2,076.00 feet South of the Northeast Corner of said Section 32, North 74°14'30° West, 1,069.16 feet to a point on the northeasterly line of the Waterloo Railroad Company's 66 foot right-of-way, said point being the beginning of a curve; thence along said northeasterly line on a curve of a 5,762.6 foot radius and concave southwesterly 385.82 feet; said curve having a long chord of North 57°22'55" West 385.75 feet; thence along the northeasterly line of the Waterloo Railroad Company's 66 foot right-of-way as originally established, North 59°18'00" West 1,457.87 feet to the South line of Osage Road; thence along the South tine of Osage Road, North 89°55'20" East 479.53 feet to a point 200.00 feet normally distant southwesterly of the Illinois Central Gulf Railroad Company's main track centerline, said point being also the beginning of a curve; thence parallel with said main track centerline along a curve of 4,038.0 foot radius and concave northeasterly 3.18 feet, said curve having a long chord of South 66°58'30" East 3.18 feet; thence parallel with said main track centerline, South 66°59'45" East 2,294.53 feet to the East line of said Northwest Quarter, South 02°08'35" East 345.57 feet to the Point of Beginning. Except that part thereof described as follows: Commencing at the Northeast corner of said Northwest Quarter; thence along the East line of said Northwest Quarter; South 2°08'35" East 1,280.00 feet; thence along an extension of a line that begins at a point on the East line of the Northeast Quarter of said Section 32 which is 2,076.00 feet South of the Northeast Corner of said Section 32, North 74°14'30' West 90.80 feet to the West line of Evans Road, the point of beginning; thence continuing along said extended line, North 74°14'30" West 978.36 feet to the beginning of a curve, said point being 33.00 feet normally distant Northeasterly of the old center line of the Waterloo Railroad company tracks; thence Northwesterly along said curve of the 5,762.6 foot radius and concave Southwesterly a distance of 385.82 feet, said curve having a long chord of North 57°22'55" West 385.75 feet; thence parallel with said old track center line, North 59°18'00" West 338.68 feet to the beginning of a curve; thence Northeasterly along said curve of a 778.94 foot radius and concave Northwesterly a distance of 344.39 feet, said curve having a long chord of North 75°36'25" East 341.58 feet; thence North 62°56'30" East 40.41 feet to the beginning of a curve; thence Northeasterly along said curve of a 748.94 foot radius and concave Southeasterly a distance of 141.71 feet to a point 200.00 feet normally distant Southwesterly of the Illinois Central Gulf Railroad Company's main track centerline, said curve having a long chord of North 68°21'50" East 141.50 feet; thence parallel with said main track center line, south 65°59'45" East 1,136.89 feet to the West line of Evans Road; thence along the West line of Evans Rd., south 2003125" East 357.95 feet to the Point of Beginning. Book Page , File Number 2012-00006861 CITY OF WA I ERLOO Council Communication City Council Meeting: December 5, 2011 Prepared: November 28, 2011 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 1 location (Consent agenda item) Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 1806 Franklin Street $3,800.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works pays for the repairs to the private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: WATERLOO WATER WORKS DENNIS D. CLARK, P.E. 325 SYCAMORE STREET • P.O. BOX 27 General Manager WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 November 28, 2011 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, November 23, 2011. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,800.00, whict is supported by invoice from Al Gordon Plumbing and Heating, L.C;., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners werE. notified by the Waterloo Water Works to make the repairs to the se rice line at 1806 Franklin Street, on the West Twenty (20) feet of Lo: No. Four (4) and the East Thirty (30) feet of Lot No. Three (3) except the North Three (3) feet thereof, in Block No. Five (5) in "Cowin's Addition to Waterloo, Iowa, Black Hawk County, and owned by Donett a Ellis as Contract Purchaser, and John B. Pollock as Deed Holder. WHEREAS, the contract purThaser notified the Waterloo Water Works that the contract purchaser c esired to have the cost of service line repair assessed to the property taxes. After conversation with the contract purchaser, the contract p archaser voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. Page 2 NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED,, -( / 7 '1/,;(,0 1376 FYv&U / i BUDGETED 75-6)0, 0 0 EXPENDED YTD iso, OU THIS REQUEST 16761.4-)C LEFT AFTER THIS REQUEST UO DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Tina Schellhorn, Electrical Foreman Brandon Hodgin, Signal Tech 11 Roger Wooden, Maintenance Electrician DATE: November 16, 2011 NAME OF CLASS / MEETING: 2011 Davenport User's Group DESTINATION: Davenport, lA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 13, 2011 RETURN DATE: December 15, 2011 DATE(S) OF MEETING: December 13, 14, 15, 2011 PURPOSE OF TRAVEL: To attend fre . training offered by Traffic Control Corporation. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 525.00 LODGING 120.00 MEALS 120.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 765.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266 17 7120 1345 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 255.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD November 16, 2011 DAT K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MA R .-(2-elititkJaw- 2.6 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1345 'U, co 3 ((, 7g /� Uv Copy - Department NAME(S) AND POSITION(S): Sergeant Brian Hoelscher & another WPD Bomb Tech DATE: Nov. 16, 2011 NAME OF CLASS / MEETING: Transportation of Bomb Squad Incendiary Devices DESTINATION: Marion, Arkansas DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 19,2011 Return Date: December 20,2011 DATE(S) OF MEETING: Dec 19-20,2011 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Sergeant Hoelscher and another Waterloo Police Bomb Technician to Omni Explosives in Marion, Arkansas on December 19-20,2011 to transport incendiary devices and equipment back to Waterloo. The cost of both to travel to pick up the equipment was less than half the cost to have it transported by a private company. The items that will be transported are necessary foe the Bomb squad to complete their job function and their training. They will travel to the pick up location, spend the night in a hotel, pick up the equipment and transport it back to Waterloo the next day. The total cost of this travel request is $516.00. A city vehicle will be needed for travel to the facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 150.00 LODGING $166.00 MEALS $0.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 516.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - &-c.e,t4e-tr DATE DATE Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOOS IOWA CITY ATTORNEY'S OFFICE 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4571 JAMES E. WALSH, jR., City Attorney • DAVID R ZELLHOErblt, Assistant City Attorney December 5, 2011 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Dear Mayor Clark and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on December 1, 2011. Of the '2bonds submitted, Zwere approved and O rejected, as shown on the attached list. Very truly yours, D Pid R. Zellhoefer Assistant City Attorney DRZ:lc CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BONDS FOR COUNCIL APPROVAL DECEMBER 5, 2011 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/12) AMOUNT: $5,000.00 W150110669 DIRTWORX, LLC ROSEMOUNT, MN 7900378903 PHILIPPSON MASONRY & CONCRETE, INC MANCHESTER, IA Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: November 7, 2011 Prepared: November 1, 201 Dept. Head Signature: 110 Rudy D. Jon s, Co unity Development Director # of Attachments: 1 —Itemized Price Schedule SUBJECT: 175-D-CDBG-12-12-11 Demolition and Site Clearance Submitted by: Rudy D. Jones, Community Development Director 12-Wde„ Recommended City Council Action: Approve plans and specifications and authorize bid letting. Bids will be due and opened on December 5, 2011 and project awarded on December 12, 2011. Summary Statement: Staff is requesting Mayor and Council approve plans and specifications and authorize bid letting for demolition of the former Van Eaton School. The address is 2170 Burton Avenue. Expenditure Required: Estimate $60,000. A public hearing will be required. Source of Funds: Community Development Block Grant. Policy Issue: Housing. Alternative: None Background Information: Demolition of this structure will allow for potential new single family housing development. J:1ANN-N\DEMO\Demo Contracts \175-D-CDBG-12-12-11\Council Communication 11-01-11.doc EOUAI HOUSING OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO ITEMIZED UNIT PRICE SCHEDULE GROUP NO. 175-D-CDBG-12-12-11 CDBG - DEMOLITION PROGRAM BASE BID S'T'REET ADDRESS MAIN BUILDING OTHER NET STORY HGT. & TYPE BASEMENT BUILDINGS BID PRICE 2170 Burton Avenue Former Van Eaton School None Burton/Midland Building (Approx. 9,300 SF) None $ BASE BID TOTAL $ BF -4 (1) Mayor BUCK CLARK CO .' MUNITY .,EVELOPMENrr WA 620 Mulberry Street, Carnegie Annex e Waterloo, 6A 50703 (319) 291-4429 Fax (319) 291-4431 November 14, 2011 MEMORANDUM cob-mTCIL TO: Eric Thorson, City Engineer FEIERS Dennis Gentz, Assistant City Engineer Craig Clark, Building Official Barry Stratton, Code Enforcement Bob Osgood, Plumbing Inspector DAviD Pat Treloar, Fire Chief JONES Mark Boesen, Manager of Rehabilitation Services Ward J Steve Jordan, Dispatch Information Coordinator John McNamee, Black Hawk County Health Dept. CAROLY'N Street Department COLE Waste Management Department WarJ. 2 Water Works General Manager HAROLD Suzy Schares, City Clerk GETTY Bob Ball, Building Inspection Ward 3 Noel Anderson, CP & D Direc . rr Q'UENTIN M. FROM: Rudy D. Jones, Community De opment Director HART Ward 4 RE: City of Waterloo, Community Development Demolition Contract Group No. 175-D-CDBG-12-12-11 RON WELPER Wards Please find attached a schedule of structures included in City of Waterloo, Community BOB Development Demolition Contract Group No. 175-D-CDBG-12-12-11. GREENWOOD Bids will be opened on Monday, December 5, 2011 at 5:30 .4r -Large p Y� p.m. and awarded to the lowest responsible bidder at the City Council Meeting on December 12, 2011. The actual STEVE work is anticipated to begin Winter 2011 for completion by Spring 2012. SCHMTr At -Large There will be water and sewer cut-offs, as required by City Codes and regulations, as part of the demolition contract. The various City departments concerned with this work will be participating in the supervision of the demolition work. If you have any questions or comments, please contact this office at 291-4429. RDJ:an Attachment 'cQUAI HOUSING OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer INVITATION FOR BIDS The City of Waterloo, Iowa, acting through the Community Development Board will receive bids for demolition of buildings and structures and site clearance for ONE (1) structure (former Van Eaton School) known as Group 175-D-CDBG-12-12-11, until 3:00 P.M. on the Stn day of December, 2011, in the office of the City Clerk of Waterloo, Iowa. The bids will be publicly opened and read aloud at 5:30 p.m. on the same date in City Hall in the City of Waterloo. Contract Documents, including Drawings and Technical Specifications, are on file at the Community Development Board, Carnegie Annex, Suite 202, 620 Mulberry Street, Waterloo, Iowa 50703. Copies of the Contract Documents may be obtained by depositing 515.00 (in cash or by check payable to the Community Development Board) with the Community Development Director of the Community Development Board for each set of documents so obtained, and your submission of a statement of the Bidder's Qualifications and Financial Condition if requested. DEPOSITS ARE REFUNDABLE if documents are returned within 10 days of the bid opening. CITY OF WATERLOO, IOWA Date: November 7, 2011 Suzy Schares, City Clerk CITY OF WATERLOO CDBG - DEMOLITION PROGRAM BASE BID STREET ADDRESS ITEMIZED UNIT PRICE SCHEDULE GROUP NO. 175-D-CDBG-12-12-11 MAIN BUILDING OTHER NET STORY HGT. & TYPE BASEMENT BUILDINGS BID PRICE 2170 Burton Avenue Former Van Eaton School None Burton/Midland Building (Approx. 9,300 SF) None $ BASE BID TOTAL $ BF -4 (1) STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of bids for DEMOLITION AND SITE CLEARANCE PROJECT CONTRACT NO. 175 D-CDBG-12-1211 Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa at her office in the City Hall of said City on the 5th day of December, 2011, until 4:00 p.m., for the Demolition and Site Clearance Project, Contract No. 175 D-CDBG-12-12-11. All proposals received will be opened In the Council Chambers In the City Hall in the City of Waterloo, Iowa on the Sth day '. of December, 2011, at 5:20 p.m. Bid proposals will be acted upon etthat time ar at such Itmeas meg then be fixed. Notice is hereby given thatme Councilof the City of Waterlog Iowa will conduct a public hearing on the proposed plans, speci5oations form of contract and esti- mate of costs for the Demolition and Site '. Clearance Project, Contract No. 175-0 er5, 2-12-11a15:20pm on Decem ber 5, 2011,in the Council Chambers in the City hlall pro In the City of is on rloo, Iowa The of the bid form i9 in the office of;lhe Clty Clerk document public examination. ; A bid document may be obtained from Ole CommunDevelop- mentC office, 620 Mulberry Street,arne- gie Annex, Waterloo Iowa, 50703. Anyone who to interested may orm at said limen objeace and be heard ormay file written abjection with the City Clerk, City Hall, Waterloo Iowa, before the 1. Byte set for said hearing By order ofthe day Nil ofthe City of Wg- terloothis 7th dayof Novembar2011.. Suzy Scharer City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Contract No. 175-D-CDBG-12-12-11 Notice was published in the Courier, a daily publication in Waterloo, Black Hawk County, Iowa, 1 time commencing on the 17th day of November, 2011 in the name of said publication, and that the annexed legal rate of advertised is the regular rate of said publication, and that the following is a correct bill for publishing said notice. Printer's Bill $19.16 Signed Subscribed and sworn to before me this 2 Day of A.D., 20 Received of SUE MANE COMMISSION NO.761976 Mf,ltffQ.N ErlFEs Notary Public the sum of Dollars. In full for publication of the above notice. BID TAB on 175-D-CDBG-12-12-11 (former Van Eaton School) Engineer's Estimate: Base Bid: $65,000.00 Contractor Total BAKER CONCRETE & EXCAVATING $ BENTON'S SAND AND GRAVEL, INC. $ FRICKSON BROTHERS EXCAVATION $ LEHMAN TRUCKING & EXCAVATING $ PETERSON CONTRACTORS, INC. $ STICKFORT CONSTRUCTION CO. $ UNDERWOOD EXCAVATING & DEMOLITION $ $ $ Demolition and Site Clearance Contract No. 175-D-CDBG-12-12-11 — Former Van Eaton School located at 2170 Burton Avenue December 5, 2011 Bid Tab Engineer's Estimate: $65,000.00 Bid Security Required Bidder Bid Security Bid Amount Baker Concrete & Excavating 2203 E. Bremer Avenue POBox277 Iowa 50677 S 2° / / (9a2`1 ` Waverly, Benton's Sand & Gravel, Inc 905 Center Street Cedar Falls, Iowa 50613-1407 o� 5C7 2- S 577e oO / Frickson Bros Excavating 737 Colleen Avenue Evansdale, Iowa 50707 G4ec e 3 q, e -o / 7 3 7 00 f Lehman Trucking & Excavating, Inc. 1422 Ashland Avenue Waterloo, Iowa 50703 3 % Li3 ,p -o, oa Peterson Contractors Inc. Box A Reinbeck, Iowa 50669-0155 —5 7e2 %c 659, °-° Stickfort Construction PO Box 447 Hudson, Iowa 50643 % 3j `p az9` CITY OF WATERLOO Council Communication City Council Meeting: November 14, 2011 Prepared: November 2, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: 2011 RIVERVIEW RECREATION AREA PASSIVE UNIT ENHANCEMENT PHASE II Submitted by: Rick Curran, Facilities Manager, Leisure Services 5/21 Recommended City Council Action: Approve Plans, Specifications and Form of Contract for the 2011 RIVERVIEW RECREATION AREA PASSIVE UNIT ENHANCEMENT PHASE II (Contract No. 815) and set the date of Public Hearing and Bid Opening as December 5, 2011. Summary Statement: This project is to construct two (2) fishing jetties and to extend bike trail at Riverview Recreation Area. Above -referenced project documents will be available for review in the offices of the City Clerk and Wayne Claassen Engineering of Waterloo, Iowa. Expenditure Required: No expenditure at this time. Project Budget is estimated at $185,000.00 Source of Funds: Project cost will be funded by a combination of City Bond and REAP Agreement - 11 -R4 -WR in the amount of $171,902.00. Policy Issue: NA Alternative: NA Background Information: On November 15, 2010, Mayor signed Agreement 11 -R4 -WR for development costs for Riverview Recreation Area Passive Unit Enhancements. On February 14, 2011, Finance Committee approved Wayne Claassen Engineering for engineering and surveying services for this project. Army Corps of Engineers approval July 28, 2011. DNR approval October 18, 2011. City of Waterloo Flood Plan Permit applied for October 28, 2011. 2011 Riverview Recreation Area Passive Unit Enhancement Phase II, Contract No. 815 December 5, 2011 Bid Tab Engineer's Estimate: $187,000.00 Bid Security Required Bidder Bid Security Bid Amount Baker Concrete & Excavating 2203 E. Bremer Avenue PO Box 277 Waverly, Iowa 50677 5`�1/% d y��/ Q K Cunningham Construction Co., Inc. 1025 Center Street Cedar Falls, Iowa 50613 �j 5 `� job o O/3 go % G Peterson Contractors Inc. BoxA Reinbeck, Iowa 50669-0155 � c !Q //26 c4'D,o-o Stickfort Construction PO Box 447 Hudson, Iowa 50643 ; 7° / 1/.02j e So - de Vieth Construction Corporation 6419 Nordic Drive Cedar Falls, Iowa 50613 ? / 20 ) 37 97/ 70 2 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 11/21/11 Prepared: 11/18/11 Dept. Head Signature: # of Attachments: l (� }•./,‘1;511144_ C rtlrta.mce.. A16.5°35 K.esolibovt-. 0. Pact - (lo°! SUBJECT: Expansion of the Downtown Riverfront Urban Renewal and Redevelopment Plan Tax Increment Financing (TIF) District, and set a date of hearing as December 5, 2011. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing as December 5, 2011, and adopt necessary resolutions and ordinances for the expansion. Summary Statement: The City of Waterloo has an existing Downtown Riverfront Urban Renewal and Redevelopment Plan and TIF District that encompasses the core of the downtown area, including the Cedar Valley Tech Works Campus and a portion of the John Deere Downtown facility located east of Black Hawk Creek. Staff is proposing an expansion of the Plan and TIF District to include land west of Black Hawk Creek and north of Highway 218, with includes the John Deere Foundry and undeveloped areas that could be redeveloped for commercial and industrial purposes. The expansion presents a proposal for the improvement and location of commercial and industrial development and provides for public improvements in order to increase the tax base and employment opportunities in the Downtown and Riverfront area. Expenditure Required: none Source of Funds: n/a Policy Issue: Economic Development Alternative: Background Information: The City of Waterloo is working to gain more commercial and industrial development to increase the tax base and employment opportunities in the Downtown and Riverfront area, and the proposed expansion of the existing Downtown Riverfront TIF district in the area west of Black Hawk Creek between Highway 218 and River Road would appear to provide for the opportunity to help encourage such development. At their November 1, 2011 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the proposed TIF District expansion. Legal Description: see attached Plan NA:as cc: Aric Schroeder, City Planner CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo - Downtown Riverfront T.I.F. District Expansion f • L.14 I• r Ansborough Avenue _ 71117 06144 , River Road , -vrt, c a -c 7 Redevelopment Area tiAss fid, s..,. Er imi PR an um PLEASE NOTE: BASE MAP DATA SOURCE IS BLACK HAWK COU NTY. THIS MAP DOES NOT REPRESENT A SURVEY, NO LIABILITY IS ASSUMED FOR T HE ACCURACY OF THE DATA DELNEATED HEREIN, EITHER EXPRESSED OR IMPLIED BY BLACK HAWK COUNTY, THE BLACK HAWK COUNTY ASSESSOR ,OF THEIR EMPLOYEES. THE CITY OF WATERLOO MAKES NO WARRANTY. EXPRESS OR IMPLIED, AUTO THE ACCURACY OF THE INFORMATION SHOWN ON THIS MAP, AND EXPRESSLY DISCLAIMS LIABILITY FOR THE ACCURACY THEREOF. U SERS SHOULD REFER TO OFFICIAL PLATS, SURVEYS. RECO RDED DEEDS, ETC. LOCATEDAT THE BLACK HAWK COUNTY ASSESSOR'S OFFICE FOR COMPLETE AND ACCURATE INFORM AT PN.1111117 0 300 E00 Feet Prepared by Aric Schroeder, City of Waterloo, 715 Mulberry Street, Waterloo, IA, 50703 319-291-4366 Return to preparer after recording. DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PLAN (as amended December 2011) TABLE OF CONTENTS I. DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PLAN, AS AMENDED. A. DESCRIPTION OF PROJECT B. LAND USE PLAN C. PROJECT PROPOSALS D. OTHER PROVISIONS NECESSARY TO MEET STATE AND LOCAL REQUIREMENTS E. PROCEDURES FOR CHANGES IN THE PLAN F. RELOCATION G. PROJECT FUNDING II. PROJECT BUDGET A. NARRATIVE B. CHAPTER 15A LOANS OR GRANTS C. TAX INCREMENT FINANCING D. PROPOSED TIMING SCHEDULE III. LEGAL DATA - ATTACHMENTS A. BOUNDARY MAP B. LEGAL DESCRIPTION C. STUDY OF BONDING CAPACITY D. PRELIMINARY PROJECT BUDGET E. ACQUISITION CHECKLIST F. RELOCATION CHECKLIST G. PLANNING, PROGRAMMING & ZONING RESOLUTION H. NOTIFICATION TO TAXING ENTITIES AND RECORD OF CONSULTATION I. DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PLAN AS AMENDED. A. Description of Project 1. Boundary Map (See Attachment "A") 2. Boundary Description (See Attachment "B") 3. Findings and Objectives a. Findings The City of Waterloo proposes to undertake an Urban Renewal Project under the provisions of Iowa Code Chapter 403, as amended to date. In addition to the original declaration of blight, which remains a part of this amended plan, it is hereby found and declared that there exists in the proposed Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan Area the continuing need for programs to alleviate and prevent conditions of unemployment; and that it is accordingly necessary to assist and retain local industries and commercial enterprises to strengthen and revitalize the economy of this City; that accordingly it is necessary to provide means and methods for the encouragement and assistance of industrial and commercial enterprises in locating, purchasing, constructing, reconstructing, modernizing, improving, maintaining, repairing, furnishing, equipping, and expanding in this City; and that it is also necessary to encourage the location and expansion of commercial enterprises to more conveniently provide needed services and facilities of the commercial enterprises to Waterloo and the residents of the City. b. Objectives of the Plan This Plan is intended to strengthen the economy, promote commercial and industrial development, expansion of existing business and industry and attraction of new industry. In accordance with this public purpose, the Downtown Tax Increment Project is intended to accomplish the following objectives: 4 a. Stimulate land uses which will strengthen and complement existing sound land use relationships within the surrounding community. b. Stabilize and increase employment in the area. c. Encourage investment in the area. d. Conserve and enhance the existing community facilities necessary to serve the surrounding area. 3. This Plan is consistent with the long-range land use plan in that both strive to: a. Maintain the City's role as a regional center of commerce and industry. b. Assure land uses which will strengthen and complement existing appropriate land use relationships within the surrounding community. c. Encourage sound growth and investment in the area. Increase employment in the area by encouraging economic development. e. To provide economic incentives that may increase employment opportunities within the City. C. Project Proposals 1. General Renewal Activities a. The City intends to acquire land or interests in land to facilitate development that is consistent with this Plan and site improvements. b. The City intends to provide public facilities that are needed from time to time such as streets, sanitary sewers, storm sewers, parking, traffic control, streetscape amenities, skywalks, etc. c. The City may make loans or grants to private persons or businesses for economic development and/or redevelopment purposes on such terms as may be determined by the City Council. d. The City may borrow money and provide security therefor. 6 of the property acquired by it for the purpose of redevelopment in accordance with the goals and objects of this Plan. The property so disposed of may include vacated right-of-way and other lands under public ownership which are not needed for public purposes. The City may subdivide, vacate, or otherwise change the recorded arrangement of property under its control to accomplish the goals and objectives of this Plan. 3. Riverfront Projects a. Exposition Center This project, in conjunction with the development of the Cedar River Mall, will increase the utility of the existing public facilities, such as Young Arena, the Center for the Arts, and the Five Sullivan Brothers Convention Center. b. Cedar Valley Mall In addition to being a programmable space for exhibits and shows that will attract regional and national conferences and tourist traffic, the Mall will be a civic place for festivals and markets for local citizens to enjoy. c. Multi -Use Facility i. A major recreation facility completes the economic mix for the Exposition Grounds. d. Downtown Destination Marketing & Wayfinding Program Revitalized downtown areas need to be "found" by newcomers and long-time residents alike. Waterloo created the modem entry corridor of U.S. Highway 218; however, this corridor lacks signage indicating downtown exits and destinations. Waterloo needs to create an effective wayfinding program. e. Downtown Gateway The goal of the downtown gateway project is to capture the economic potential of the U.S. Highway 218 corridor as well as improve the aesthetic quality and image of the 8 technological needs of the growing economy for bio -based products. The Campus is designed to respond to the needs and demands of the rapidly changing economy for bio - based products in terms of both workforce and the necessary products and technologies. The Commercialization Center, located in existing facilities previously owned by Deere & Company, will have the capacity to support manufacturing and expanded office space and related facilities. k. Cedar River Dam i. The Cedar River Dam Project will add 4-5 feet to the existing dam with the construction of a bladder onto the existing dam structure. It is estimated that this reconstruction will result in boatable water several miles upstream. In addition, the dam will be built to allow kayaks and canoes to pass through. 1. Grout Museum District The Sullivan Brothers Veterans Museum and Research Center will add 30,000 square feet to the Grout Museum in addition to landscaping, site work and exhibits. The Grout Museum is located in the blocks between West 4th Street, South Street, rt Street, and Washington Street. 4. Public Improvements a. Infrastructure such as streets, sewers, parking, streetscape, skywalks, sidewalks, etc. will be constructed in association with enhancing the new development projects using the local option sales tax for street reconstruction and G.O. bonds which will be paid off with the increased tax increment revenues resulting from private investment in the downtown area. D. Other Provisions Necessary to Meet State and Local Requirements 1. In accordance with this Urban Renewal and Redevelopment Plan, the City of Waterloo will take whatever action it deems necessary to close, vacate, Plan or replan streets, roads, sidewalks, walkways or other places within the Project Area. 10 II. Project Budget A. Narrative The Downtown Riverfront Plan includes the blocks as described in Attachment "B". As each project is developed, the City Council may enter into a specific project agreement, which after public hearing will identify the specific financial incentives that may be used on each project. Therefore, a total value on the financial incentives cannot be identified at this time. The following projects will be developed, but specific project budgets cannot be identified as specific locations are not available. However, preliminary budgets for known projects are listed in Attachment "D". 1. Acquisition of property for new office buildings in the downtown area. (See Attachment "D") 2. Tax rebate program. The property tax assessment base on the real estate where a new development and/or rehabilitation/renovation is completed is frozen. While the frozen amount will be guaranteed to each new taxing jurisdiction, the increased tax revenue resulting from the new development may be rebated annually to the developer for up to ten (10) years, or twenty (20) years for monumental projects. The developer may use these funds in two ways: (1) to pay off private debt incurred in financing the new construction and/or the rehabilitation/renovation of an existing commercial building, or (2) to pay off public improvements (street and/or parking improvements, extension of skywalks, etc.) associated with enhancing the new development and/or the total rehabilitation/renovation project. A specific project agreement will be required for each project. The taxable value must be increased by a minimum of 10% and increase the annual tax by a minimum of $500.00. This program is not applicable to the Self Supported Municipal Improvement District levy, other special tax assessments, the debt service levy or any other levy exempted from treatment as tax increment financing under applicable law. 3. Project loans and/or grants. 4. Infrastructure such as streets, sewers, parking, streetscape, skywalks, sidewalks, etc. 12 A. Opinion of City Attorney certifying conformance with state and local laws. (See Attachment "P") B. Approval of the Plan by the City of Waterloo Planning, Programming and Zoning Commission. (See Attachment "G") C. Notification to affected taxing entities and record of consultation. (See Attachment «H„) D. Notices of public hearing. (See Attachments "L -N") E. City Council Resolution approving the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan as amended December 2011. (See Attachment «J),) F. City Council Ordinance approving the division of taxes in the amended Downtown Waterloo Riverfront Urban Renewal Project Area, as amended December 2011. (See Attachment "K") 14 \\\\ &I w IJ iI; kll ! \\. Downtown Waterloo Riverfront TIF District Revised Downtown Waterloo Riverfront TIF District Attachment B REVISED DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PLAN DISTRICT Revised December 2011 Beginning at the point where the centerline of W. 12th Street, if extended, would intersect the centerline of the Southbound Washington Street as now located (also known as U.S. Highway 218), thence Northeasterly along the extension of the centerline of W. 12th Street, and the centerline of W. 12th Street to the Southerly line of the Cedar River, thence Northwesterly along the Southerly bank of the Cedar River to the centerline of W. 11th Street, thence Northeasterly along the centerline of the 11th Street Bridge and E. 11th Street to the centerline of Sycamore Street, thence Northwesterly along the centerline of Sycamore Street to its intersection with the centerline of E. 7th Street, thence Northeasterly along the centerline of E. 7th Street to the centerline of Franklin Street, thence Northwesterly along the centerline of Franklin Street to the centerline of E. 3rd Street, thence Southwesterly along the centerline of E. 3rd Street to the centerline of Sycamore Street, thence Northwesterly along the centerline of Sycamore Street, and an extension thereof, to the Northerly line of the Cedar River, thence following the Northerly bank of the Cedar River to a point where it would intersect the centerline of Fairview Avenue, if extended Southerly, thence North along the extension of the centerline of Fairview Avenue, and the centerline of Fairview Avenue to the centerline of Conger Street, thence Westerly and Southwesterly along the centerline of Conger Street and W. Conger Street to the centerline of relocated Ansborough Avenue (said point also being the intersection with the centerlines of River Road and Westfield Avenue), thence Westerly along the centerline of relocated Ansborough Avenue to its intersection with the West line of Courier Street, thence South along the West line of Courier Street, and an extension thereof, to the centerline of the Canadian National/Illinois Central Railroad spur line, thence Southwesterly along the centerline of said Railroad to the centerline of West Washington Street (also known as U.S. Highway 218), thence Southeasterly along the centerline of West Washington Street to the centerline of Vaughn Street, thence Northeasterly along the centerline of Vaughn Street to the centerline of Westfield Avenue, thence Southeasterly along the centerline of Westfield Avenue to its intersection with the East bank of Black Hawk Creek, thence Southwesterly along the Easterly bank of Black Hawk Creek to the centerline of southbound Washington Street, thence Easterly and Southeasterly along the centerline of Southbound Washington Street to the centerline of W. 2nd Street, thence Southwesterly along the centerline of W. 2nd Street to the centerline of South Street, thence Southeasterly along the centerline of 16 Attachment C City of Waterloo, Iowa Black Hawk County, Iowa Study of Bonding Capacity as of July 1, 2010 2011 Levy Year, Fiscal Year 2010-2011 2010 Actual Gross Assessed Valuation $3,594,614,473 Legal Bonding Rate 5% Legal Bonding Limit $179,730,724 44.47% of Bonding Capacity Less Outstanding G.O. Debt $99,800,883 Unused Gross Bonding Capacity $79,929,841 18 Downtown Pedestrian Riverwalk Loop Project EXPENSES Levee Construction $650,000 Riveredge/Wall Construction $4,900,000 Bridge Connections $17,000 TOTAL $5,567,000 FUNDING City (CIP — G.O. Bonds) $713,400 State $2,853,600 State (VIP) $2,000,000 TOTAL $5,567,000 Wellness and Sports Complex Project EXPENSES Acquisition $2,000,000 City Property $250,000 Site Improvements $3,000,000 Construction $15,500,000 Landscaping and Public Art $150,000 Architectural Fees $2,600,000 Engineering Fees $1,500,000 Construction Administration $1,200,000 TOTAL $26,200,000 FUNDING State (VIP) $5,000,000 In Kind (City Property) $1,000,000 Private Development $18,000,000 Community Fundraising $2,200,000 TOTAL $26,200,000 Agritech Incubator and Commercialization Center (Cedar Valley Tech Works Campus) EXPENSES Acquisition $2,100,000 Deere & Company Building Donation $7,000,000 Deere & Company Land Donation $1,780,000 Site Improvements $7,000,000 Construction $25,000,000 20 FUNDING City (Local Option Sales Tax) $782,500 State (RISE) $880,000 City (In Kind) $72,798 City (G.O. Bonds) $3,820,000 TOTAL $5,555,298 Cedar River Condos & Depot District EXPENSES Construction Phase I $3,500,000 $850,000 Phase II $3,500,000 State (Brownfield) Phase III $3,500,000 $450,000 Phase IV $3,500,000 Phase V $3,500,000 Phase VI $3,500,000 Phase VII $3,500,000 Phase VIII $3,500,000 Phase IX $3,500,000 Site Assembly $4,000,000 Site Improvements $2,000,000 UNICUE Downtown Center $1,300,000 Parking $300,000 Plaza $300,000 Retail $1,200,000 TOTAL $40,600,000 FUNDING Private Development $35,300,000 City (Leasehold for UNICUE) $850,000 City (TIF) $3,000,000 State (Brownfield) $1,000,000 State (Enhancement Grant) $450,000 TOTAL $40,600,000 Downtown Gateway District EXPENSES Acquisition $3,000,000 Infill Redevelopment $6,000,000 TOTAL $9,000,000 FUNDING City (TIF) $3,000,000 22 Downtown Gateway District $9,000,000 Cedar River Dam $4,000,000 Grout Museum $8,996,581 TOTAL $207,422,917 TOTAL FUNDING Private Development $100,333,091 City (TIF) $13,000,000 CITY (CIP — G.O. Bonds) $6,035,020 City (Other) $2,000,000 State (VIP) $41,160,000 State (Other) $5,683,600 Community Fundraising $5,300,000 Federal $4,478,014 City (In Kind — City Owned Property) $4,223,192 Deere & Company $25,210,000 TOTAL $207,422,917 24 Attachment F CITY OF WATERLOO, IOWA RELOCATION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo Relocation Agent will contact family/occupant to determine the amount of eligible relocation benefits such as: a. Actual reasonable expenses as a result of moving (based upon two (2) quotations from movers approved by City of Waterloo). 3. To be eligible for assistance, occupant must not move until negotiations have started on the acquisition of the property without jeopardizing eligibility for moving cost payments. If dissatisfied with the determination of the amount of payment offered under the Relocation Assistance Program, displaces may have the application reviewed by: a. Sending a written statement requesting the review and outlining the items in dispute to the City Planner, Community Planning and Development Department, City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703 b. Stating the amount or amounts being claimed, if any, and including documentation and reasons why dissatisfied with the amount offered. 5. Upon receipt of your claim application, the City Planner will appoint a review board and notify you when and where a hearing will be held. The review board will recommend a decision on your claim to the City of Waterloo. The Relocation Agent will notify you in writing of the City of Waterloo's decision within one (1) week. 26 RESOLUTION NO. 2011 - RESOLUTION DETERMINING AN AREA OF THE CITY TO BE AN AREA OF SLUM AND BLIGHT AND AN ECONOMIC DEVELOPMENT AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST OF PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS APPROPRIATE FOR AN URBAN RENEWAL PROJECT; AND ADOPTING AMENDMENT NO. 4 TO THE DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PLAN THEREFOR. WHEREAS, by Ordinance No. 2723, adopted on December 23, 1974, amended by Resolution No. 1996-804, adopted December 16, 1996, amended by Resolution No. 2001-394, adopted August 6, 2001, and amended by Resolution No. 2003-225, adopted April 7, 2003, this Council found and determined that certain areas located within the City are eligible and should be designated as an urban renewal area under Iowa law, and approved and adopted the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan of the City of Waterloo, Iowa (the "Plan") for the Urban Renewal Area described as follows: Beginning at a point at the intersection of Franklin and East Seventh Streets, thence Southwesterly along Seventh Street to the alley between Jefferson and Bluff Streets, thence Northwesterly along said alley to West Third Street, thence Northeasterly along West Third Street to Franklin Street, thence Southeasterly on Franklin Street to the point of beginning, all in the City of Waterloo, Black Hawk County, Iowa. WHEREAS, a proposed Amendment No. 4 to the Plan has been prepared, which proposed Amendment is on file in the office of the City Clerk and which is incorporated herein by reference, the purpose of which is to set forth and include within the Plan an additional parcel of land, described as follows: Beginning at the point where the centerline of West Conger Street intersects the centerline of relocated Ansborough Avenue (said point also being the intersection with the centerlines of River Road and Westfield Avenue), thence Westerly along the centerline of relocated Ansborough Avenue to its intersection with the West line of Courier Street, thence South along the West line of Courier Street, and an extension thereof, to the centerline of the Canadian National/Illinois Central Railroad spur line, thence Southwesterly along the centerline of said Railroad to the centerline of West Washington Street (also known as U.S. Highway 218), thence Southeasterly along the centerline of West Washington Street to the centerline of Vaughn Street, thence Northeasterly along the centerline of Vaughn Street to the centerline of Westfield Avenue, thence Southeasterly along the centerline of Westfield Avenue to its intersection with the East bank of Black Hawk Creek, thence Northerly along the Resolution No. 2011 - Page 2 Easterly bank of Black Hawk Creek to the centerline of River Road, thence Northwesterly and Westerly along the centerline of River Road to the point of beginning; and WHEREAS, it is desirable that these areas be redeveloped as part of the overall development area covered by said Plan; WHEREAS, the Iowa statutes require the City Council to submit the proposed Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan to the Planning and Zoning Commission for review and recommendation as to its conformity with the general plan for development of the City as a whole, prior to City Council approval thereof; and WHEREAS, adoption of Amendment No. 4 has been approved by the Planning and Zoning Commission of the City as being in conformity with the general plan for development of the City as a whole, as evidenced by its written report and recommendation filed herewith, which report and recommendation is hereby accepted, approved in all respects and incorporated herein by this reference; and WHEREAS, on November 28, 2011, a consultation was held with the designated representatives of all affected taxing entities to discuss the proposed Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan and the division of revenue described therein, and that notice of said consultation and a copy of the proposed Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan was sent to all affected taxing entities, all required responses to the recommendations made by the affected taxing entities, if any, have been timely made as set forth in the report of the Community Planning & Development Director filed herewith and incorporated herein by this reference, which report is in all respects approved; and WHEREAS, by a resolution passed November 21, 2011, this Council also set a public hearing on the adoption of Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan for this meeting of the Council, and due and proper notice of said public hearing was given, as provided by law, by timely publication in the "Waterloo Courier", which notice set forth the time and place for this hearing and the nature and purpose thereof; WHEREAS, in accordance with said notice, all persons or organizations desiring to be heard on said proposed Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan, both for and against, have been given an opportunity to be heard with respect thereto, and due consideration has been given to all comments and view expressed to the Council in connection therewith, and said public hearing has been closed. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the findings and conclusions set forth or contained in the Plan and Amendment No. 4 thereto concerning the area of the City of Waterloo, Iowa described in the preamble hereof, be and the same are hereby ratified and confirmed in all respects as the findings of this Council for this area. Resolution No. 2011 - Page 3 Section 2. This Council further fords: a. A feasible method exists for the location of families who will be displaced from the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan Area into decent, safe and sanitary dwelling accommodations within their means and without undue hardship to such families; and b. The Plan and Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan of the City of Waterloo, Iowa, conform to the general plan for the development of the City as a whole. Section 3. That the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan Area is a blighted area and an economic development area within the meaning of Iowa Code Chapter 403; that such area is eligible for designation as an urban renewal area and otherwise meets all requisites under the provisions of Chapter 403 of the Code of Iowa, and that the rehabilitation, conservation, redevelopment, development, or a combination thereof, of such area is necessary in the interest of the public health, safety, or welfare of the residents of this City. Section 4. That Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan of the City of Waterloo, Iowa be and the same is hereby approved and adopted as "Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan for the City of Waterloo, Iowa"; that Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan of the City of Waterloo, Iowa, is hereby in all respects approved; and that the City Clerk is hereby directed to file a certified copy of said Amendment No. 4 with the proceedings of this meeting. Section 5. That the Plan, as so amended, for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan Area shall be in full force and effect from the date of this Resolution until the later of the date of termination set forth in the Plan as so amended, or the date on which payment of all obligations issued or advances made to carry out the purposes thereof shall be fully provided for. Said proposed Amendment No. 4 to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan shall be forthwith certified by the City Clerk, along with a copy of this Resolution, to the Recorder for Black Hawk County, Iowa, to be filed and recorded in the manner provided by law. Section 6. That all other provisions of the Plan not affected or otherwise revised by the terms of Amendment No. 4 thereto be and the same are hereby ratified, confirmed, and approved in all respects. PASSED AND APPROVED this day of , 2011. ATTEST: Ernest G. Clark, Mayor Resolution No. 2011 - Page 4 Suzy Schares, City Clerk Resolution No. 2011 - Page 5 CERTIFICATE STATE OF IOWA ) ss. COUNTY OF BLACK HAWK I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that the meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and Lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 2011. SEAL Suzy Schares, City Clerk ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 4494, PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON ALL PROPERTY LOCATED WITHIN THE AMENDED DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AREA OF THE CITY OF WATERLOO, COUNTY OF BLACK HAWK, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF WATERLOO, COUNTY OF BLACK HAWK, WATERLOO COMMUNITY SCHOOL DISTRICT, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES ADVANCED TO AN INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY SAID CITY IN CONNECTION WITH THE AMENDED DOWNTOWN WATERLOO RIVERFRONT URBAN RENEWAL AND REDEVELOPMENT PROJECT. WHEREAS, the City Council of the City of Waterloo, Iowa has heretofore, in Ordinance No. 4494, provided for the division of taxes within the Downtown Waterloo Riverfront Urban Renewal Project Area, pursuant to Section 403.19 of the Code of Iowa; and WHEREAS, additional territory now has been added to the Downtown Waterloo Riverfront Urban Renewal Project Area; and WHEREAS, indebtedness has been incurred by the City, and additional indebtedness is anticipated to be incurred in the future, to finance urban renewal project activities within the amended Downtown Waterloo Riverfront Urban Renewal Project Area, and the continuing needs of redevelopment within the amended Downtown Waterloo Riverfront Urban Renewal Project Area are such as to require the continued application of the incremental tax resources of the amended Downtown Waterloo Riverfront Urban Renewal Project Area; and WHEREAS, the following enactment is necessary to accomplish the objectives described in the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan, as amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA THAT: Ordinance Number 4494 is hereby amended to read as follows: Section 1: For purposes of this Ordinance, the following terms shall have the following meanings: (a) Ori'inal Project Area and Amendment No. 1 Area shall mean that portion of the City of Waterloo, Iowa described in the Urban Renewal and Redevelopment Plan for the Downtown Waterloo Riverfront Urban Renewal Area approved by Ordinance No. 2723, adopted on December 23, 1974, and amended by Resolution No. 27385 adopted in 1980 and Resolution No. 1996-804, adopted December 16, 1996 (no new area added), which Original Project Area includes the lots and parcels located within the area legally described as follows: Beginning at a point at the intersection of Franklin and East Seventh Streets, thence Southwesterly along Seventh Street to the alley between Jefferson and Bluff Streets, thence Northwesterly along said alley to West Third Street, thence Northeasterly along West Third Street to Franklin Street, thence Southeasterly on Franklin Street to the point of beginning, all in the City of Waterloo, Black Hawk County, Iowa. (b) Amendment No. 2 Area shall mean that portion of the City of Waterloo, Iowa described in Amendment No. 2 to the Urban Renewal and Redevelopment Plan for the Downtown Waterloo Riverfront Urban Renewal Area approved by Resolution No. 2001-394, adopted on August 6, 2001, which Amendment No. 2 Area includes the lots and parcels located within the area legally described as follows: Bounded by Southbound Washington Street, West 12th Street, Cedar River, 11t Street, Sycamore Street, East 7th Street, Franklin Street, East 3rd Street, Sycamore Street, Fairview Avenue, Conger Street, River Road, Black Hawk Creek to Southbound Washington Street. (c) Amendment No. 3 Area shall mean that portion of the City of Waterloo, Iowa described in Amendment No. 3 to the Urban Renewal and Redevelopment Plan for the Downtown Waterloo Riverfront Urban Renewal Area approved by Resolution No. 2003-225 on April 7, 2003, which Amendment No. 3 Area includes the lots and parcels located within the area legally described as follows: Bounded by Southbound Washington Street, West 4th Street, South Street, West 2"d Street to Southbound Washington Street. (d) Amendment No. 4 Area shall mean that portion of the City of Waterloo, Iowa described in Amendment No. 4 to the Urban Renewal and Redevelopment Plan for the Downtown Waterloo Riverfront Urban Renewal Area approved by Resolution No. 2011- on December , 2011, which Amendment No. 4 Area includes the lots and parcels located within the area legally described as follows: Beginning at the point where the centerline of West Conger Street intersects the centerline of relocated Ansborough Avenue (said point also being the intersection with the centerlines of River Road and Westfield Avenue), thence Westerly along the centerline of relocated Ansborough Avenue to its intersection with the West line of Courier Street, thence South along the West line of Courier Street, and an extension thereof, to the centerline of the Canadian Nationallllinois Central Railroad spur line, thence Southwesterly along the centerline of said Railroad to the centerline of West Washington Street (also known as U.S. Highway 218), thence Southeasterly along the centerline of West Washington Street to the centerline of Vaughn Street, thence Northeasterly along the centerline of Vaughn Street to the centerline of Westfield Avenue, thence Southeasterly along the centerline of Westfield Avenue to its intersection with the East bank of Black Hawk Creek, thence Northerly along the Easterly bank of Black Hawk Creek to the centerline of River Road, thence Northwesterly and Westerly along the centerline of River Road to the point of beginning. (e) Amended Project Area shall mean that portion of the City of Waterloo, Iowa included within the Original Project Area and Amendment No. 1 Area, Amendment No. 2 Area, Amendment No. 3 Area, and Amendment No. 4 Area, which Amended Project Area includes the lots and parcels located within the area legally described as follows: Beginning at the point where the centerline of W. 12th Street, if extended, would intersect the centerline of the Southbound Washington Street as now located (also known as U.S. Highway 218), thence Northeasterly along the extension of the centerline of W. 12th Street, and the centerline of W. 12th Street to the Southerly line of the Cedar River, thence Northwesterly along the Southerly bank of the Cedar River to the centerline of W. 1 1th Street, thence Northeasterly along the centerline of the 11th Street Bridge and E. 11t Street to the centerline of Sycamore Street, thence Northwesterly along the centerline of Sycamore Street to its intersection with the centerline of E. 7th Street, thence Northeasterly along the centerline of E. 7th Street to the centerline of Franklin Street, thence Northwesterly along the centerline of Franklin Street to the centerline of E. 3rd Street, thence Southwesterly along the centerline of E. 3rd Street to the centerline of Sycamore Street, thence Northwesterly along the centerline of Sycamore Street, and an extension thereof, to the Northerly line of the Cedar River, thence following the Northerly bank of the Cedar River to a point where it would intersect the centerline of Fairview Avenue, if extended Southerly, thence North along the extension of the centerline of Fairview Avenue, and the centerline of Fairview Avenue to the centerline of Conger Street, thence Westerly and Southwesterly along the centerline of Conger Street and W. Conger Street to the centerline of relocated Ansborough Avenue (said point also being the intersection with the centerlines of River Road and Westfield Avenue), thence Westerly along the centerline of relocated Ansborough Avenue to its intersection with the West line of Courier Street, thence South along the West line of Courier Street, and an extension thereof, to the centerline of the Canadian National/Illinois Central Railroad spur line, thence Southwesterly along the centerline of said Railroad to the centerline of West Washington Street (also known as U.S. Highway 218), thence Southeasterly along the centerline of West Washington Street to the centerline of Vaughn Street, thence Northeasterly along the centerline of Vaughn Street to the centerline of Westfield Avenue, thence Southeasterly along the centerline of Westfield Avenue to its intersection with the East bank of Black Hawk Creek, thence Southwesterly along the Easterly bank of Black Hawk Creek to the centerline of southbound Washington Street, thence Easterly and Southeasterly along the centerline of Southbound Washington Street to the centerline of W. 2"d Street, thence Southwesterly along the centerline of W. 2nd Street to the centerline of South Street, thence Southeasterly along the centerline of South Street to the centerline of W. 4th Street, thence Northeasterly along the centerline of W. 4th Street to the centerline of Southbound Washington Street, thence Southeasterly along the centerline of Southbound Washington Street to the point of beginning. Section 2: The taxes levied on the taxable property in the Amended Project Area, legally described in Section 1 hereof, by and for the benefit of the State of Iowa, City of Waterloo, County of Black Hawk, Waterloo Community School District, and all other taxing districts from and after the effective date of this Ordinance shall be divided as hereinafter in this Ordinance provided. Section 3: As to the Original Project Area and Amendment No. 1 Area, that portion of the taxes which would be produced by the rate at which the tax is levied each year by or for each of the taxing districts taxing property in the Original Project Area and Amendment No. 1 Area upon the total sum of the assessed value of the taxable property in the Original Project Area and Amendment No. 1 Area as shown on the assessment roll as ofJanuary 1, 1974, being the first day of the calendar year preceding the effective date of Ordinance No. 2723, shall be allocated to and when collected be paid into the fund for the respective taxing district as taxes by or for said taxing district into which all other property taxes are paid. The taxes so determined shall be referred herein as the "base period taxes" for such area. As to Amendment No. 2 Area, base period taxes shall be computed in the same manner using the total assessed value shown on the assessment roll as of January 1, 2000, being the assessment roll applicable to property in such area as ofJanuary 1 of the calendar year preceding the effective date of Ordinance No. 4494. As to Amendment No. 3 Area, base period taxes shall be computed in the same manner using the total assessed value shown on the assessment roll as of January 1, 2002, being the assessment roll applicable to property in such area as ofJanuary 1 of the calendar year preceding the effective date of Ordinance No. 4605. As to Amendment No. 4 Area, base period taxes shall be computed in the same manner using the total assessed value shown on the assessment roll as of January I, 2010, being the assessment roll applicable to property in such area as of January 1 of the calendar year preceding the effective date of this Ordinance. Section 4: That portion of the taxes each year in excess of the base period taxes for the Amended Project Area, determined for each sub -area thereof as provided in Section 3 of this Ordinance, shall be allocated to and when collected be paid into the special tax increment fund previously established by the City of Waterloo to pay the principal of and interest on loans, monies advanced to, or indebtedness, whether funded, refunded, assumed or otherwise, including bonds issued under authority of Section 403.9 or Section 403.22 of the Code of Iowa, incurred by the City of Waterloo, Iowa to finance or refinance, in whole or in part, urban renewal projects undertaken within the Amended Project Area pursuant to the Urban Renewal Plan, as amended, except that taxes for the regular and voter -approved physical plant and equipment levy of a school district imposed pursuant to Section 298.2 of the Code of Iowa and taxes for the payment of bonds and interest of each taxing district shall be collected against all taxable property within the Amended Project Area without any limitation as hereinabove provided. Section 5: Unless or until the total assessed valuation of the taxable property in the areas of the Amended Project Area exceeds the total assessed value of the taxable property in said area shown by the last equalized assessment rolls referred to in Section 3 of this Ordinance, all of the taxes levied and collected upon the taxable property in the Amended Project Area shall be paid into the funds for the respective taxing districts as taxes by or for the taxing districts in the same manner as all other property taxes. Section 6: At such time as the loans, monies advanced, bonds and interest thereon and indebtedness of the City of Waterloo referred to in Section 4 hereof have been paid, all monies thereafter received from taxes upon the taxable property in the Amended Project Area shall be paid into the funds for the respective taxing districts in the same manner as taxes on all other property. Section 7: All ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. The provisions of this Ordinance are intended and shall be construed so as to continue the division of taxes from property within the Original Project Area and Amendment No. 1 Area under the provisions of Section 403.19 of the Code of Iowa, as authorized in Ordinance No. 2723, as amended by Ordinance No. 4494 for the addition of Amendment No. 2 Area, as amended by Ordinance No. 4605 for the addition of Amendment No. 3 Area, and to fully implement the provisions of Section 403.19 of the Code of Iowa with respect to the division of taxes from property within the Amendment No. 4 Area, as described above. In the event that any provision of this Ordinance shall be determined to be contrary to law, it shall not affect other provisions or application of this Ordinance, which shall at all times be construed to fully invoke the provisions of Section 403.19 of the Code of Iowa with reference to the Amended Project Area and the territory contained therein. Section 8: This Ordinance shall be in effect after its final passage, approval and publication as provided by law. INTRODUCED: PASSED FIRST CONSIDERATION: PASSED SECOND CONSIDERATION: PASSED THIRD CONSIDERATION: 2011 2011 2011 2011 PASSED AND ADOPTED by the City Council of the City of Waterloo, Iowa on the day of , 2011, and approved by the Mayor on the day of , 2011. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. , as passed and adopted by the Council of the City of Waterloo, Iowa, on the day of , 2011. Witness my hand and seal of office this day of , 2011. SEAL Suzy Schares, City Clerk STATE OF IOWA, } SUMMARY OF ORDINANCE NO, 6085 ADOPTED': ON DECEMBER 5. 2011 BY THE WATERLOO C TY COUNCIL AS AN ORDINANCE AMENDING 'ORDINANCE:: NO. 499 PROVID NG THAT GENERAL PROPERTY TAXES LEVIED AND COL- LECTED EACH YEAR ON ALL PROP- ERTY LOCATED WITHIN THE AMENDED DOWNTOWN WATERLOO IIVERFRONT: URBAN R NEWALAREAOFTHECITY OF WATERLOO, COUNTY OF BLACK HAWK,( STATE OF IOWA, BY AND FOR THE BEN- EFIT OF THE STATE OF IOWA, CITY OF WATERLOO, COUNTY OF BLACK HAWK, I WATERLOO COMMUNITY SCHOOL DIS- TRICT. AND OTHER TAX NO DISTRICTS,: BE PAID TO A SPECIAL FUND FOR PAY: MENT OF PRINCIPAL AND INTEREST ON LOANS, MONI S ADVANCED TO AN IN- DEBTEDNESS, INCLUDING BONDS IS- SUED OR TO BE ISSUED INCURRED BY: SAID GITY IN CONNECTION WITH THE AMENDEDDOWNTOWN WATERLOO'. RIVERFRONT URBAN RENEWAL AND'. REDEVELOPM NT PROJECT. This s a summary of the amendment to Ordl ance Na 4494 wh ch p oyides for the Pme.d d q ION" QTt 919vA E 6 4sU dO 11 OBSSVd — leepluawas1od.': paluesald 6uloq ache sigt pip Neegy aldWid 1d1f108 '. AddVCi (moor/wok SJBMsuv) .uoopeo snoge ey16q palse66ns. se OMSUe esudins 641 wloi 01' SAN el pep/ o ag1 960elle MON V GI 2100NY9. NI''AV A01-IVA u, 1101500 4110110:. llalnu)i 1 01'P a IAOH'l PIAeq Aq Jf 4N VEI OHOM 0378 WVHOS 1VFP k County, SS I do solemnly swear that the annexed copy of legal City of Waterloo Summary of Ordinance No. 5085 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 23rd day of December, 2011 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $86.43 Subscribed Day of Signed d sworn to before me this 917 it 14'J11 A AL ' ®. A.D., 20 j I Ct)Nf41S IO 1?!S1 761 M` pais O F f'NR Notar iPtiblic Received of ' the sum of Dollars. In full for publication of the above notice. CITY OF WATERLOO Council Communication City Council Meeting: December 5, 2011 Prepared: November 17, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 1 SUBJECT: American Red Cross Agreement Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Approval of agreement with American Red Cross to use Veterans Memorial Hall in case of emergency or disaster, together with recommendation of Memorial Hall Commission. Summary Statement: This is normally done each year to permit the American Red Cross to use the building in case of an emergency or disaster. Expenditure Required Source of Funds Policy Issue Alternative Background Information: This is normally done each year to permit the American Red Cross to use the building in case of an emergency or disaster. /to or BUCK CLARK COUNCIL MEMBERS DAVID JONES Nand l CAROLYN COLE fF ird 2 HAROLD GETIY Ward 3 Q1IENTIN M. HARP Idiard J RON WELPER Irani 5 BOB GREENWOOD t -Large STEVE SCI IN1111. Ai -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SIIZY"SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer December 6, 2011 Mr. Grant Veeder Black Hawk County Auditor Black Hawk County Courthouse Waterloo, IA 50703 Dear Mr. Veeder: Enclosed please find the Adopted Budget Certificate, Adopted Budget Summary, Resources and Requirements Detail and a Proof of Publication for the Waterloo Water Works Calendar Year 2012 Budget, as adopted by the Water Works Board of Trustees on November 23, 2011. The notice of public hearing was published on November 7, 2011. The Waterloo City Council received and filed the Water Works 2012 Budget at its regular meeting of Monday, December 5, 2011. If you have questions or need additional information, please feel free to contact me. Sincerely, Suzy Schare City Clerk cc: Dennis Clark, General Manager of Waterloo Water Works mfalss WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WAI'ERLOO Council Communication City Council Meeting: December 5, 2011 Prepared: November 28, 2011 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: 2012 Budget of the Waterloo Water Works Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution to approve the 2012 Budget of the Waterloo Water Works and to have the City Clerk forward the appropriate documents to the Black Hawk County Auditor. Summary Statement: The Board of Trustees of the Waterloo Water Works approved the 2012 Budget at their regular Board meeting on November 23, 2011. Expenditure Required: No City funds are required for this action. Source of Funds: Waterloo Water Works revenue is primarily derived from the sale of potable drinking water. Those revenues pay for operations and capital improvements of the Waterloo Water Works. Policy Issue: Alternative: Background Information: Original copies of the support documents are provided to the City Clerk. DENNIS D. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 WATERLOO, IOWA 50704 Ms. Suzy Schares Waterloo City Clerk City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 November 28, 2011 TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER Dear Suzy: Transmitted herein are three copies of the Adopted Budget Certificate, three copies of the Adopted Budget Summary, three copies of the Resources and Requirements Detail, and a copy of the Proof of Publication for the Waterloo Water Works 2012 Budget as adopted by the Board of Trustees at their regular meeting of November 23, 2011. The Notice of Public Hearing was published on November 7, 2011. Please have the budget approved by the City Council and send the necessary information to the Black Hawk County Auditor. Please contact me if you have any comments or questions. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosures Department of Management ADOPTED BUDGET CERTIFICATE CERTIFICATION To: Waterloo City Council At a meeting of the Board of Trustees , held after public hearing as required by law, (Governing Board) on November 23, 2011, the proposed budget for calendar year 2012 was adopted as summarized and attached hereto. Telephone Area Code (319) 232-6280 Dennis D. Clark Board Secretary Address 325 Sycamore Street Waterloo, Iowa Zip 50703 Record of Public Hearing and Adoption of Budget: On November 23, 2011, Waterloo Water Works Board of Trustees met for the purpose of conducting a public hearing on the proposed CY 2012 budget as published. Notice of time and place of hearing had been published on November 7, 2011 in the Waterloo Courier and the affidavit of publication was available to file with the City Council. The budget estimate was considered and taxpayers and residents heard for and against said estimate were as follows: No oral or written comments were received. After giving opportunity for all desiring to be heard, the Board adopted the following budget resolution: A RESOLUTION ADOPTING THE BUDGET FOR THE CALENDAR YEAR ENDING DECEMBER 31, 2012. BE IT RESOLVED by the Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2012, as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and approved on November 23, 2011, by the following vote: (list names) Ayes: Kuntz Burris Potter Attest Nays: None Absent: None /1 Terry K ntz Chairperson Dennis D. Clark Secretary CITY OF WATERLOO Council Communication City Council Meeting: December 5, 2011 Prepared: November 28, 2011 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: 2012 Budget of the Waterloo Water Works Submitted by: Dennis Clark General Mana!er of Waterloo Water Works Recommended City Council Action: Adopt a resolution to approve the 2012 Budget of the Waterloo Water Works and to have the City Clerk forward the appropriate documents to the Black Hawk County Auditor. Summary Statement: The Board of Trustees of the Waterloo Water Works approved the 2012 Budget at their regular Board meeting on November 23, 2011. Expenditure Required: No City funds are required for this action. Source of Funds: Waterloo Water Works revenue is primarily derived from the sale of potable drinking water. Those revenues pay for operations and capital improvements of the Waterloo Water Works. Policy Issue: Alternative: Background Information: Original copies of the support documents are provided to the City Clerk. DENNIS D. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 November 28, 2011 Ms. Suzy Schares Waterloo City Clerk City Hall 715 Mulberry Street Waterloo, IA. 50703 TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER Dear Suzy: Transmitted herein are three copies of the Adopted Budget Certificate, three copies of the Adopted Budget Summary, three copies of the Resources and Requirements Detail, and a copy of the Proof of Publication for the Waterloo Water Works 2012 Budget as adopted by the Board of Trustees at their regular meeting of November 23, 2011. The Notice of Public Hearing was published on November 7, 2011. Please have the budget approved by the City Council and send the necessary information to the Black Hawk County Auditor. Please contact me if you have any comments or questions. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosures Department of Management ADOPTED BUDGET CERTIFICATE CERTIFICATION To: Waterloo City Council At a meeting of the Board of Trustees , held after public hearing as required by law, (Governing Board) on November 23, 2011, the proposed budget for calendar year 2012 was adopted as summarized and attached hereto. Telephone Area Code (319) 232-6280 Dennis D. Clark Board Secretary Address 325 Sycamore Street Waterloo, Iowa Zip 50703 Record of Public Hearing and Adoption of Budget: On November 23, 2011, Waterloo Water Works Board of Trustees met for the purpose of conducting a public hearing on the proposed CY 2012 budget as published. Notice of time and place of hearing had been published on November 7, 2011 in the Waterloo Courier and the affidavit of publication was available to file with the City Council. The budget estimate was considered and taxpayers and residents heard for and against said estimate were as follows: No oral or written comments were received. After giving opportunity for all desiring to be heard, the Board adopted the following budget resolution: A RESOLUTION ADOPTING THE BUDGET FOR THE CALENDAR YEAR ENDING DECEMBER 31, 2012. BE IT RESOLVED by the Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2012, as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and approved on November 23, 2011, by the following vote: (list names) Ayes: Kuntz Burris Potter Nays: None Chairperson Attest — � Secretary Dennis D. Clark WATERLOO WATER WORKS NAME OF ENTERPRISE REVENUES & OTHER FINANCING SOURCES EX Exc ADOPTED BUDGET SUMMARY Budget CY 2012 Re -Estimated CY 2011 Department of Management CALENDAR YEAR 2012 Actual CY 2010 Use of Money and Property (line 398) 241 271 301 Charges for Services (line 414) 243 $ 7,073,940 273 $6,576,120 303 $6,273,641 Miscellaneous (line416) 245 $ 614,750 275 $ 599,150 305 $ 701,412 Operating Transfers In (line 417) 247 277 307 Proceeds of Long Term Debt/FEMA (line 418) 248 278 $ 351,835 308 $ 59,702 Proceeds of Fixed Asset Sales (line 419) 249 279 309 Total Revenues & Other Financing Sources 250 $ 7,688,690 280 $7,527,105 310 $7,034,755 'ENDITURES & TRANSFERS OUT Expenditures (line386) 255 $10,811,291 285 $6,766,508 315 $6,545,486 Transfers Out (line 387) 259 289 319 Total Expenditures & Transfers Out 260 $10,811,291 290 $6,766,508 320 $6,545,486 ess of Revenues & Other Sources Over (under) Expenditures & Transfers Out 261 $(3,122,601) 291 $ 760,597 321 $ 489,269 Beginning Fund Balance as originally reported (line 390) 262 $ 4,300,182 292 $3,539,585 322 $3,050,316 Adjustment to actual Beginning Fund Balance as restated January 1 Ending Fund Balance December31 (line388) 263 $ 1,177,581 293 $4,300,182 323 $3,539,585 (line XXX) is line reference from the detail page WATERLOO WATER WORKS NAME OF ENTERPRISE RESOURCES DETAIL Beginning Fund Balance, January 1 Use of Money & Property Charges for Services: Hospital Water Sewer Electric Gas Total Charges for Services Miscellaneous Other Financing Sources: Operating Transfers In Proceeds of Long Term Debt/FEMA Proceeds of Fixed Asset Sales Total Resources Budget CY 2012 Department of Management CALENDAR YEAR 2012 Re -Estimated CY 2011 Actual CY 2010 390 $ 4,300,182 $3,539,585 $3,050,316 398 $6,766,508 $6,545,486 411 404 $ 7,073,940 $6,576,120 $6,273,641 405 406 $6,766,508 $6,545,486 407 414 $4,300,182 $3,539,585 416 $ 614,750 $ 599,150 $ 701,412 417 418 $ 351,835 $ 59,702 419 421 $11,988,872 $11,066,690 $10,085,071 Expenditures: Total Expenditures: REQUIREMENTS DETAIL Hospital Water Sewer Electric Gas Transfers Out Ending Fund Balance December 31 Total Requirements Budget CY 2012 Re -Estimated CY 2011 Actual CY 2010 338 360 $10,811,291 $6,766,508 $6,545,486 357 361 362 386 $10,811,291 $6,766,508 $6,545,486 387 388 $ 1,177,581 $4,300,182 $3,539,585 389 $11,988,872 $11,066,690 $10,085,071 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1367208 2012 BUDGET notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 11/07/2011, in the issues of 11/07/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $33.86 Subscribed and sworn to before me this day of /2rnii,y/ ij Received of cell SUE ALAW COMMISSION NO. 761976 MY 0 UN EXPIRES the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING posed revenues and expenditures Is Budget Estimate shown below. Waterloo Water Works, Waterloo, Iowa_ :Copies of the detailed proposed 2012 Name of Enterpnse budget may be obtained or viewed et The Waterloo Water Works Board of the office of tke Waterloo Water Works, Trustees will conduct a public hearing 325 Sycamore Street, Waterloo, Iowa, on (Governing Board) the proposed cal- At the public beefing, any resident may ender year 2012 budget at the Waterloo present objections to, or arguments In Water Works Office, favor of, 325 Sycamore Street on November 23, any part of the proposed budget 2011, beginning at 8 00 o'clock AM. October 31, 2011 /s/ Dennis D. Clark The Budget :Estimate Summary of pro Secretary BUDGET ESTIMATE SUMMARY R verioe& Ctnn Fiiande] Vee a(inoiieyendptop es fa Se vlleneoils 9Mw Fim. nen Total Romt0104 d 9esee4 inandng Source. Expendlutes & Traesslwe Out kmenttWv6 4000cle Out 14141 E4p41040,30 8 Tia. 5 W8690; 3752 Actual 2010 .35,273.64 S 701,41 3' 5973 3].034 )5 810.7242911 1 EMCPr,5 of RrveOnes & Other 901 (4) 0E43304tur4s B Trarvck)s g 10723X441; 888 B88 3 8(3.034,801) 1 2t7s 5 483,20 Be0o4in0 rho,' 58040 n, 044023 1 $ 4.224,902 df l 34224 WATERLOO WATER WORKS NAME OF ENTERPRISE REVENUES & OTHER FINANCING SOURCES EX Exc ADOPTED BUDGET SUMMARY Budget CY 2012 Re -Estimated CY 2011 Department of Management CALENDAR YEAR 2012 Actual CY 2010 Use of Money and Property (line 398) 241 271 301 Charges for Services (line 414) 243 $ 7,073,940 273 $6,576,120 303 $6,273,641 Miscellaneous (line416) 245 $ 614,750 275 $ 599,150 305 $ 701,412 Operating Transfers In (line 417) 247 277 307 Proceeds of Long Term Debt/FEMA (line 418) 248 278 $ 351,835 308 $ 59,702 Proceeds of Fixed Asset Sales (line 419) 249 279 309 Total Revenues & Other Financing Sources 250 $ 7,688,690 280 $7,527,105 310 $7,034,755 'ENDITURES & TRANSFERS OUT Expenditures (line386) 255 $10,811,291 285 $6,766,508 315 $6,545,486 Transfers Out (line 387) 259 289 319 Total Expenditures & Transfers Out 260 $10,811,291 290 $6,766,508 320 $6,545,486 ess of Revenues & Other Sources Over (under) Expenditures & Transfers Out 261 $(3,122,601) 291 $ 760,597 321 $ 489,269 Beginning Fund Balance as originally reported (line 390) 262 $ 4,300,182 292 $3,539,585 322 $3,050,316 Adjustment to actual Beginning Fund Balance as restated January 1 Ending Fund Balance December 31 (line 388) 263 $ 1,177,581 293 $4,300,182 323 $3,539,585 (line XXX) is line reference from the detail page WATERLOO WATER WORKS NAME OF ENTERPRISE RESOURCES DETAIL Beginning Fund Balance, January 1 Use of Money & Property Charges for Services: Hospital Water Sewer Electric Gas Total Charges for Services Miscellaneous Other Financing Sources: Operating Transfers In Proceeds of Long Term Debt/FEMA Proceeds of Fixed Asset Sales Total Resources Budget CY 2012 Department of Management CALENDAR YEAR 2012 Re -Estimated CY 2011 Actual CY 2010 390 $ 4,300,182 $3,539,585 $3,050,316 398 $6,766,508 $6,545,486 411 404 $ 7,073,940 $6,576,120 $6,273,641 405 406 $6,766,508 $6,545,486 407 414 $4,300,182 $3,539,585 416 $ 614,750 $ 599,150 $ 701,412 417 418 $ 351,835 $ 59,702 419 421 $11,988,872 $11,066,690 $10,085,071 Expenditures: Total Expenditures: REQUIREMENTS DETAIL Hospital Water Sewer Electric Gas Transfers Out Ending Fund Balance December 31 Total Requirements Budget CY 2012 Re -Estimated CY 2011 Actual CY 2010 338 360 $10,811,291 $6,766,508 $6,545,486 357 361 362 386 $10,811,291 $6,766,508 $6,545,486 387 388 $ 1,177,581 $4,300,182 $3,539,585 389 $11,988,872 $11,066,690 $10,085,071 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1367208 2012 BUDGET notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 11/07/2011, in the issues of 11/07/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $33.86 771 Signed Subscribed and sworn to before me this day of /1�9U�✓ &Ott SUE ALANIZ COMMISSION NO. 761976 MY(O�13 MIS i EXPIRES hi. L.Nota" Public Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING posed revenues and expenditures Is Budget Estimate shown below. Waterloo Water Works, Watedoo, Iowa_ Copies of the detailed proposed 2012 Name of Enterprise budget may be obtained or viewed et The Waterloo Water Works Board of the office of tits Waterloo Water Works, Trustees will conduct a public hearing 325 Sycamore Street, Watedoo, Iowa. on (Governing Board) the proposed cal- At the public hearing, any resident may ender year 2012 budget et the Waterloo present objections to, or arguments In Wafer Works Office, favorer, 325 Sycamore Street on November 23, any part of the proposed budget. 2011, beginning et 8:00 o'clock A.M. October 31, 2011 1st Dennis 0. Clerk The Budget Estimate Summary of pro- Secretary BUDGET ESTIMATE SUMMARY 8404681 Re- 8486018d ()the( N ,. 2012 012 20181, 001 e.F0ESour04e4 ...>...._ 2011 )GID C14 of 0686 04 0 ,t &n0ampellP rnwl9 Other FI SOKOIR TcleR4,406 ue 0 Fnsoc4 p $s.¢ee Eapendluies 61 00014, OW __ Ge J,0 ' SIC 723 281 1 S43 841 888 00.043.400 -, ,nMi Out o.a66644010080 A1,4044 0,4 $10 723,201 96 841 Ogg__ 48505 480 Exce64 of13Z,(01184 111 04 01Fap011dISIIP0 Tfall<03 Cul L, 19 01.801) 6 0852171 S 480209 11400 8080 Rod 041644 86 olelw.ly $ 4 224 002 03539,90 IvpMao Lri,601,1 4,1,10.44014. U C+m94, 31 b M1 190,201 i .54 224 002 33 CITY OF WATERLOO Council Communication City Council Meeting: December 5, 2011 Prepared: November 22, 2011 Dept. Head Signature:, # of Attachments: 5 SUBJECT: Enforcement of Underage Drinking (EUDL) contract Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Council approval allowing Chief Trelka to sign EUDL contract as "Subcontractor" Summary Statement: The Waterloo Police Department has been awarded monies for alcohol compliance checks of up to 36 alcohol license holders in the City of Waterloo (maximum reimbursement will not exceed $1800.00). This subcontract agreement is between Helping Services for Northeast Iowa, Inc and the Waterloo Police Department. The term of this Agreement shall be October 1, 2011 through September 30, 2012. Expenditure Required: Source of Funds Policy Issue Alternative Background Information: Helping Services for Northeast Iowa HELPING SERVICES FOR NORTHEAST IOWA, INC SUBCONTRACT AGREEMENT Having entered into a contract with the Juvenile Court Service for the First Judicial District to.provide training and compliance checks under the Enforcement of Underage Drinking Laws, Helping Services for Northeast Iowa, Inc., offers the following agreement as a subcontract for services. This agreement is made this lst day of November, 2011, by and between Helping Services for Northeast Iowa, Inc., and the Waterloo Police Department herein after referred to as the Subcontractor. The address of the Subcontractor is: Waterloo Police Department 715 Mulberry Street Waterloo, IA 50703 The parties hereto agree to the following: PERFORMANCE PERIOD - The performance period of this Agreement shall be for the period of October 1, 2011 to September 30, 2012. SCOPE OF WORK Subcontractor will perform services as defined in the Proposal submitted by Helping Services for Northeast Iowa, Inc, to the Juvenile Court Service for the First Judicial District. Services to be performed include: Alcohol compliance checks of up to 36 alcohol license holders. . The Subcontractor will complete all Alcohol Compliance Checks by August 01, • 2012. If allotted hours are not used by this time, the Subcontractor must notify Helping Services for Northeast Iowa in writing of their plans to use the remaining funds. Email communication is acceptable. This written plan must be received by August 31, 2011 or funds will be reallocated without further notice. The Subcontractor will provide Helping Services for Northeast Iowa, Inc., with all necessary records, data, information, and documentation required for Helping Services.for Northeast Iowa, Inc., to carry out its quarterly reporting obligations to the Juvenile Court Service for the First Judicial District, and will assist Helping Services for Northeast Iowa, Inc, staff in complying with contract obligations for reporting and program evaluation. 1 Helping Services for Northeast Iowa CONTRACT EXECUTION The Subcontractor shall provide evidence of general liability insurance and professional liability insurance (see below) naming Helping Services for Northeast Iowa as additionally insured, and workers compensation insurance coverage for the Subcontractor's employees. Documentation of this insurance coverage must be provided at the time this subcontract is executed by the Subcontractor and returned to Helping Services for Northeast Iowa. PAYMENT FOR SERVICES Payment for services under this contract shall be as follows: Reimbursement requests are to be invoiced to Helping Services within 30 days of the service date. All reimbursement requests must be received by September 30,2012. The invoice must list the date, time, location, and results of each compliance check, including the name(s) of non-compliant establishments and clerks. The subcontractor will be reimbursed at a rate of $50.00 per compliance check for a maximum of 36 checks. Maximum reimbursement for compliance checks will not exceed $1800.00 In the event that budgeted EUDL grant funds are available, additional compliance checks can be reimbursed at the rate of $50/check at the discretion of Helping Services. All claims must be accompanied by appropriate documentation supporting the claim. Subcontractor shall provide uncontested access to contract related records by any appropriate federal or state agents, including the Juvenile Court Service for the First Judicial District and its representative, and to Helping Services for Northeast Iowa, Inc., and retain said records for not less than five (5) years. This includes any financial, procurement, and local match records required for Helping Services for Northeast Iowa, Inc., closeout and audit. All requests for reimbursement shall be sent, within 30 days of the date of service, to: Fiscal Manager/Terry Casterton Helping Services for Northeast Iowa, Inc. P.O. Box 372 Decorah, IA 52101 Helping Services for Northeast Iowa, Inc., shall be obligated to provide said funds for reimbursement of Subcontractor expenses only on the condition that said 2 Helping Services for Northeast Iowa funds shall be available from the State of Iowa, Inc. Failure of Helping Services for Northeast Iowa, Inc., to receive grant funds from the Juvenile Court Service for the First Judicial District shall cause this agreement to be terminated. SUBCONTRACTOR STATUS 1. Nothing in the execution and performance of this Agreement shall be construed to establish and employer-employee relationship between Helping Services for Northeast Iowa, Inc, and Subcontractor. 2. The Subcontractor represents that it is an independent contractor for purposes of tax withholding on the payment of fees, and acknowledges that it is responsible for any and all income and Social Security tax, which may be required on such payments. 3. The Subcontractor agrees and acknowledges that under this agreement it is not provided any health, retirement, workers compensation, or any other benefits by Helping Services for Northeast Iowa, Inc. 4. The Subcontractor represents that it maintains adequate insurance coverage for the commercial and professional activities performed under this Agreement and will provide documentation as requested in section of this contract titled "Contract Execution": General Liability $1 million; Automobile Liability covering hired auto and non owned autos $1 million; Excess Liability 2 million; Workers Compensation as required by Iowa Law; Helping Services for Northeast Iowa named as an additional insured on the Subcontractor's general liability policy and professional liability policy. 5. The Subcontract budget and program plan, as outlined in the Proposal submitted by Helping Services for Northeast Iowa, Inc, to the Juvenile Court Service for the First Judicial District is attached, by reference, to this Subcontract. This Subcontract is governed by the terms and conditions, including special conditions, attached by the Juvenile Court Service for the First Judicial District to the contract governing this project, which is between the Juvenile Court Service for the First Judicial District and Helping Services for Northeast Iowa, Inc. CONFIDENTIALITY of CLIENT RECORDS Subcontractor's policies and procedures shall provide that records regarding the identity, diagnosis, prognosis, and services provided to any client in connection with the performance of the contract are maintained and disclosed only for the purposes and under the circumstances expressly authorized under state or federal confidentiality laws rules or regulations. This Article 5 shall survive expiration and termination of this Agreement. AMENDMENT OF THIS AGREEMENT 3 Helping Services for Northeast Iowa The terms and conditions of this Agreement may only be amended or supplemented by written agreement of both parties and, when necessary, with Juvenile Court Service for the First Judicial District concurrence. Such amendments include any change in the Subcontract budget and program plan as outlined in the Proposal submitted by Helping Services for Northeast Iowa, Inc, to the Juvenile Court Service for the First Judicial District and attached, by reference, to this Subcontract. DEFAULT In the event Subcontractor does not complete the Services in a satisfactory manner Subcontractor shall be liable to Helping Services for any additional expenses incurred by Helping Services for satisfactory completion of the Services. 2. The Subcontractor shall be obligated to pay Helping Services for any expenses reimbursed to the Subcontractor that were in support of work not completed. 3. This Article does not limit the remedies, at law or in equity, otherwise available to either party. INDEMNIFICATION Subcontractor agrees to defend, indemnify, and hold the State of Iowa, Juvenile Court Service for the First Judicial District and Helping Services for Northeast Iowa, Inc., harmless for any damages, liabilities, or expenses related to or arising from the following: 1. Any violation of this agreement by the Subcontractor; 2. Any negligent acts or omissions of the Subcontractor; 3. Any failure by the Subcontractor to comply with federal, state, or local laws; 4. Any infringement of any copyright, trademark, patent, or other intellectual property rights. Helping Services for Northeast Iowa, Inc., shall be responsible for all damages to persons or property that occurs as a result of Helping Services for Northeast Iowa, Inc., fault negligence, gross negligence, bad faith, fraud, or other wrongful acts in the performance of this agreement. GOVERNING LAW 4 Helping Services for Northeast Iowa This Agreement shall be governed and construed according to the laws of the State of Iowa. ASSURANCES During the performance of services Subcontractor shall be in compliance with all applicable state and federal laws and rules, ordinances, and regulations. By signing this Agreement, Subcontractor certifies that the Subcontractor is in compliance with the following: All federal statutes relating to non-discrimination, including but not limited to Title VI of the Civil Rights Act of 1964 and Executive Order 11246, "Equal Employment Opportunity" as amended by E.O. 11375; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination act of 1975: and any amendments thereto. In accordance with Helping Services for Northeast Iowa, Inc., policies, Subcontractor does not have a conflict of interest in the performance of this Agreement. hi witness whereof, the parties hereto have caused this Agreement to be executed in duplicate as of the date(s) set forth below. Helping Service for Northeast Iowa, Inc. Subcontractor By: By: Name: David Runyon Name: Title: Executive Director Title: Date: Date: CITY OF WATERLOO Council Communication City Council Meeting: December 5, 2011 Prepared: November 29, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: FINAL ACCEPTANCE & RELEASE OF FINAL PAYMENT FOR 2011 PUBLIC MARKET WINDOW REPLACEMENT AND NEW VESTIBULES Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: To request the City Council accept and authorize final payment in the amount of Four Thousand, Three Hundred Thirty Five dollars and 00/100 ($4,335.00) for work to be done by Prairie Construction Co., Inc. of Waterloo Iowa for the 2011 PUBLIC MARKET WINDOW REPLACEMENT AND NEW VESTIBULES, 327 W. 3`d St., Waterloo Iowa. Summary Statement: Base Contract $78,900.00 Change Order No. 1 390.00 Total $79,290.00 Expenditure Required: Source of Funds: Funding is available through City Bonds and WDC Allotment from Black Hawk County Gaming Association. Policy Issue Alternative Background Information: Original Contract approved by Council and signed July 18, 2011. CITY OF WA I'LRLOO Council Communication City Council Meeting: December 5 2011 Prepared: November 30 2011 Dept, Head Signature: Eric Thorson PE., City Engineer # of Attachments: SUBJECT: F.Y. 2010 E. SIXTH STREET STORM PUMP STATION IMPROVEMENTS STORY CONSTRUCTION CO. Contract No. 716 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that Story Construction Co., of Ames, Iowa, has completed the F.Y. 2010 E. SIXTH STREET STORM PUMP STATION IMPROVEMENTS, CONTRACT NO. 716 in accordance with the plans and specifications. The total cost of the contract was $719,737.00. Transmitted also is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years. Expenditure Required Source of Funds Policy Issue N/A Alternative None Background Information: Original Contract Amount Change Orders #1-16 Total Contract Amount $708,800.00 10,937.00 $719,737.00 Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD A t -Large STEVE SCHMITT At -Large (t-ceatharow I' 91)r( CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: December 5, 2011 Prepared: December 2, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the Professional Services Agreement with HR Green at an estimated cost of $43,114 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition on East 4t" Street; and authorize Mayor and City Clerk to execute said document. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Staff requests the approval of the attached agreement and authorize the Mayor to sign and fully execute any necessary documents. Summary Statement: The former Chamberlain Manufacturing site has been an ongoing project for cleanup for the City of Waterloo for a number of years. The City has received various Economic Development Initiative (EDI) grants from the federal government, as well as EPA and DNR grants and help on the site. This has allowed the City of Waterloo to acquire the site, remove environmental contaminants such as asbestos from the buildings, and demolish the buildings to the ground level. This next phase, for which HR Green will write the specifications, oversee the work, and help with the project closeout, will remove the remaining slab foundations on the site. This next phase will allow for continued planning for potential redevelopment of the site. Currently, the site exists in an unsafe condition with the slabs in place as they are not all level, broken up in places, there is a former railroad trench on the site, etc. Expenditure Required: $43,114. Source of Funds: EDI grant funds. Policy Issue: Neighborhood revitalization and Economic Development Alternative: NA CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo continues to work diligently to remove nuisance properties within the City of Waterloo through the 657A process, as well as taking the initiative for larger, empty buildings as well. The City of Waterloo believes many of these sites can be redeveloped for a positive influence on the surrounding neighborhoods and overall image of the community. The former Chamberlain Manufacturing site continued to sit vacant for many years, with no relief in site. The acquisition and demolition of the former site has been expensive, and a long process. The use of the grants funds has been crucial in this process. The current funds will expire in June 2012. PROFESSIONAL SERVICES AGREEMENT For FORMER CHAMBERLAIN MANUFACTURING PLANT PHASE 3 DEMOLITION & CRUSHING Noel Anderson Community Planning and Development Director City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Robin Husman Project Director HR Green, Inc. 8710 Earhart Lane SW Cedar Rapids, IA 52404 Project Number: 10110021 October 20, 2011 Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20,2011 Page 2 of 15 THIS AGREEMENT is between CITY of WATERLOO (hereafter "CLIENT") and HR GREEN (hereafter "COMPANY"). 1.0 Project Understanding 1.1 The CLIENT intends to have the remainder of the former Chamberlain Manufacturing Plant located at 550 Esther Street in Waterloo, Iowa (hereafter "SITE") abated of footings, floor slabs, above ground storage tanks, and other debris as necessary. It is our understanding that the CLIENT would like to remove the existing structures, including underground utilities, to make this site ready for redevelopment. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: 1. Site Reconnaissance / Assessment 2. Develop Opinion of Probable Cost / Investigate Recycling Opportunities 3. Project Design — Preparation of Plans, Specifications and Contract Documents 4. Bidding and Contract Award 5. Construction Observation / Project Closeout TASK 1 — Site Reconnaissance / Assessment The CLIENT intends to proceed with the award of contract(s) for the demolition and crushing of selected footings, floor slabs, other related structures and removal of above ground storage tanks, and debris located on the former Chamberlain Manufacturing Property (SITE) located at 550 Esther Street in Waterloo, Iowa. Historically, the buildings were used for manufacturing of metal wringer washers, projectile metal parts, aluminum awnings and refrigerator shelves. With the help of State of Iowa and US Environmental Protection Agency Brownfield grants, the CLIENT has completed Phase 1 and Phase II Environmental Site Assessments (ESAs) and Phase 1 and Phase 2 Demolition on the Chamberlain SITE to address environmental contamination and remove derelict buildings. The CLIENT would like to make the SITE ready for redevelopment with the ultimate goal being sale of the site to a party who will put it back into productive use for the community and return it to the tax rolls or for park and open space. The initial effort toward this goal is for the CLIENT to award contract(s) for the demolition/removal of remnant structures including foundations, footings, floors, basements, concrete berms and pits, utilities ASTs and associate structures, and possible water wells. The initial demolition projects (contract #741 and #762) succeeded with cleanup and demolition of the above surface portion of all the manufacturing building structures. The remaining surface and subsurface portions of manufacturing buildings along with some ancillary structures were let for future demolition/removal phases: The number of structures to be removed under the phase (Phase 3) will be dependent on CLIENT funding for the project relative to the engineering estimate for the demolition. Also, as a part of this effort the CLIENT wishes to either demolish or remove for reuse the two above -ground, vertical welded steel oil storage tanks located at the northeast corner of the site. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 4 of 15 TASK 3 — Project Design — Prepare Plans, Specifications & Contract Documents COMPANY will prepare bid documents, including plans, specifications and contract documents for the demolition/removal of remnant structures including foundations, footings, floors, basements, concrete berms and pits, utilities ASTs and associate structures, and possible water wells. Bidders must be qualified by experience, have adequate bonding capability, and have required insurance in order to be considered for the work. This phase of the Scope of Services includes the design and specification effort necessary to include the required demolition and crushing specifications for the demolition effort, and incorporation into the demolition plans, specifications and contract documents. The physical limits of the demolition will include the selected footings, floor slabs and related structures and utilities. Where the selected footings and related structures currently sit on a foundation that includes a basement, vault or pit, contractor will excavate and dispose of all items to a depth determined by the CLIENT. Included in the Bid Documents (Project Manual) will be: a. Engineer's Certification. b. Project Manual Information. c. Notice of Hearing and Letting. d. Advertisement for Bids. e. Instructions to Bidders. f. Bid Form, including Schedule of Prices, with Alternates. g. Bid Bond. h. Non -collusion Affidavit of Prime Bidder. i. Non -collusion Affidavit of Sub -contractor. j. Equal Opportunity Clause. k. Affirmative Action Program. I. Statement of Bidder(s)Qualifications. m. Notice of Contract Award. n. Form of Contract. o. Performance Bond. p. Payment Bond. q. Notice to Proceed. r. CLIENT General Specifications for Construction. s. Supplementary General Specifications for Construction. t. CLIENT Contract Compliance Program. u. MBE/WBE Compliance Program requirements. v. Davis — Bacon Compliance requirements. Professional Services Agreement Former Chamberlain Manufacturing Plant Project. October 20, 2011 Page 6 of 15 8. Assisting the CLIENT in reviewing contractors'/sub-contractors' certification, qualification, evaluating the bids, and making a recommendation to the CLIENT regarding the award of contract(s).. 9. Preparing final contract documents for execution by the CLIENT and the successful bidder(s). 10. Preparing for and conducting a pre -construction meeting including, if necessary, a site tour. TASK 5 — Construction Observation & Project Closeout It is estimated that the primary demolition and crushing work will occur over a 10 to 16 week period. COMPANY will perform up to ten days of observation on the project to observe and document progress and to verify that requirements of the contract are being met. Observation days will be discussed with the CLIENT prior to scheduling. The following tasks will be completed during observation: 1. Review contractor's schedule, disposal location documentation, safety plans and site monitoring plans. 2. Address Contractor questions that arise during demolition activities. 3. Prepare a weekly summary of site activities for distribution to CLIENT staff via email. 4. Initiate any necessary correspondence with contractor regarding coordination of field orders and change orders. 5. Respond to requests for information. 6. Review, interpretation, and clarification of specifications. 7. Assist the CLIENT in a final field observation of the project to assess substantial compliance with the plans, specifications and contract documents. 8. Assist the CLIENT to prepare project closeout summary which will include tabulating final project cost for payment to the contractor. COMPANY will meet with CLIENT representatives following completion of the project to assist in the close-out of the project, including preparing and submitting required documentation reports to the regulatory agencies, and tabulating final project cost for payment to the Contractor. 3.0 Deliverables and Schedules Included in this Contract COMPANY will begin upon receipt of signed contract. It is anticipated that Tasks 1 through 4 will take approximately 12 weeks to complete from notice to proceed. Thiswill include preparing bidding documents and allowing CLIENT one week to review them. It also includes a two or three week bidding period with one pre-bid meeting. Project completion date will be determined by the contract documents, but it is anticipated abatement and demolition activities will take approximately 10-16 weeks depending on scope of work. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 8of15 7. Confirm Method of Payment to the Contractor(s), including requirements for retainage from partial payment requests, Minority-owned Business Enterprises and Woman - owned Business .Enterprises (MBE/WBE) participation requirements, Liquidated Damage requirements and Contractor(s)' Insurance requirements. 8. Promptly review draft plans, specifications and contract documents and provide comments for consideration by COMPANY. 9. Assist, when applicable, by answering questions of prospective bidders during the bidding process. 10. Conduct a Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost. 11. Advertise for bids, award contract and review and confirm the adequacy of contractor(s)' Certificate(s) of Insurance. Assist, when applicable, by answering questions of contractor(s)/sub-contractors during the demolition process. 13. Process Contractor(s)' periodic and final payment requests. 14. Conduct a final field observation of the project to assure substantial compliance with the plans, specifications and contract documents. 15. Complete a review of the contractor's documentation of field testing and monitoring results, and of the final disposal of demolished and waste materials. 16. Prepare and submit required documentation to applicable funding and regulatory agencies. 6.0 Professional Services Fee 6.1 Fees The fee for services will be based on COMPANY standard hourly rates for the year in which the services are conducted. These standard hourly rates are subject to change upon 30 days' written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the work is done. 6.2 Invoices Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 10 of 15 7.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 7.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 7.2 Entire Agreement This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY relating to professional engineering services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties to this Agreement. If the CLIENT, its officers, agents, or employees request COMPANY to perform extra work or services pursuant to this Agreement, CLIENT will pay for the additional services even though an additional written Agreement is not issued or signed. 7.3 Time Limit and Commencement of Work This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The work will be commenced immediately upon receipt of this signed Agreement. 7.4 Suspension of Services If the Project or the COMPANY'S services are suspended by -the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as a result of the suspension and resumption of its services, and the COMPANY'S schedule and fees for the remainder of the Project shall be equitably adjusted. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the CLIENT. If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services upon five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this Agreement by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees as a result of the suspension. 7.5 Book of Account COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 7.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent performance by COMPANY's employees of the functions and services required under this Agreement. 7.7 Termination or Abandonment Either party has the option to terminate this Agreement. In the event of failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, then the obligation to provide further services under this Agreement may be terminated upon seven days written notice. If any portion of the work is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the work not terminated or abandoned. If said termination occurs prior to completion of any phase of the project, the fee for services performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such phase completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination costs. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 12 of 15 7.16 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT's use or reuse of the electronic files. 7.17 Failure to Abide by Design Documents or To Obtain Guidance The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should COMPANY'S plans, specifications or design intents not be followed, or for problems resulting from others' failure to obtain and/or follow COMPANY'S guidance with respect to any errors, omissions, inconsistencies, ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing COMPANY'S plans, specifications or other instruments of service. Accordingly, the CLIENT waives any claim against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury or losses that results from failure to follow COMPANY'S plans, specifications or design intent, or for failure to obtain and/or follow COMPANY'S guidance with respect to any alleged errors, omissions, inconsistencies, ambiguities or conflicts contained within or arising as a result of implementing COMPANY'S plans, specifications or other instruments of services. The CLIENT also agrees to compensate COMPANY for any time spent and expenses incurred remedying CLIENT'S failures according to COMPANY'S prevailing fee schedule and expense reimbursement policy. 7.18 Opinion of Probable Construction Cost COMPANY shall submit to the CLIENT an opinion of probable cost required to construct work recommended, designed, or specified by COMPANY. COMPANY is not a construction cost estimator or construction contractor, nor should COMPANY'S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. This requires COMPANY to make a number of assumptions as to actual conditions that will be encountered on site;. the specific decisions of other design professionals engaged; the means and methods of construction the contractor will employ; the cost and extent of labor, equipment and materials the contractor will employ; contractor's techniques in determining prices and market conditions at the time, and other factors over which COMPANY has no control. Given the assumptions which must be made, COMPANY cannot guarantee the accuracy of his or her opinions of cost, and in recognition of that fact, the CLIENT waives any claim against COMPANY relative to the accuracy of COMPANY'S opinion of probable construction cost. 7.19 Design Information in Electronic Form Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from of its ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorney's fees arising out of the modification or reuse of these materials. The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30 day inspection period, during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT, COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by COMPANY relative to the submitted electronic materials shall be subject to separate AGREEMENT. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard -copy construction documents. In the event of a conflict between the signed construction documents prepared by the COMPANY and electronic files, the signed or sealed hard -copy construction documents shall govern. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 14 of 15 The CLIENT warrants that it has or shall retain appropriate specialist consultant(s) or contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that the job site is or shall be in full compliance with applicable laws and regulations. Nothing contained within this Agreement shall be construed or interpreted as requiring COMPANY to assume the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State statute governing the generation, treatment, storage, and disposal of waste. 7.24 Certificate of Merit The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. This certification shall: a) contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a Design Professional performing professional services under similar circumstances; and c) state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any judicial proceeding. 7.25 Limitation of Liability The CLIENT agrees, to the fullest extent permitted by law, to limit the liability of COMPANY and COMPANY's officers, directors, partners, employees, shareholders, owners and subconsultants to the CLIENT for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors, partners, employees, shareholders, owners and subconsultants to all those named shall not exceed COMPANY'S total fee received for services rendered on this project or $50,000.00, whichever is less. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 7.26 Environmental Audits/Site Assessments Environmental Audit/Site Assessment report(s) are prepared for CLIENT's sole use. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless against all damages, claims, expenses, and losses arising out of or resulting from any reuse of the Environmental Audit/Site Assessment report(s) without the written authorization of COMPANY. 7.27 Construction Observation Without Design It is agreed that the professional services of COMPANY are limited to a review and observation of the work of the contractor to ascertain that such work is proceeding in general accordance with the contract documents and that such contract documents have not been prepared by the COMPANY. Unless otherwise stated, the CLIENT warrants that any documents provided to COMPANY by the CLIENT or by the prior consultant may be relied upon as to their accuracy and completeness without independent investigation by the successor consultant and that the CLIENT has the right to provide such documents to COMPANY free of any claims of copyright or patent infringement or violation of any other party's rights in intellectual property. It is further agreed that the CLIENT will defend, indemnify and hold harmless COMPANY from any claim or suit whatsoever, including all payments, expenses or costs, arising from or alleged to have arisen from an error or omission in the plans, specifications or contract documents. COMPANY agrees to be responsible for its employees own negligent acts, errors or omissions in the performance of their professional services. 7.28 Design Without Construction Observation It is agreed that the professional services of COMPANY do not extend to or include the review or site observation of the contractor's work or performance and the CLIENT assumes all responsibility for interpretation of the contract documents and for construction observation. It is further agreed that the CLIENT will defend, indemnify and hold harmless COMPANY from any claim or suit whatsoever, including but not limited to all payments, expenses or costs involved, arising from the contractor's performance or the failure of the contractor's work to conform to the design intent and the contract documents. COMPANY agrees to be responsible for its employees negligent acts, errors or omissions. 7.29 Construction Observation COMPANY shall visit the project at appropriate intervals (as described in the scope of services) during construction to become generally familiar with the progress and quality of the contractors' work and to determine if Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 16 of 15 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a signed agreement. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN COMPANY Robin Husman Approved by: Printed/Typed Name: J:mes Halverson Title: Vice President Date: 10/20/11 City of Waterloo Accepted by: Printed/Typed Name: Ernest G. Clark Title: Mayor Date: Mayor BUCK CLARK COUNCIL MEMBERS CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: December 5, 2011 Prepared: November 30, 011 Dept. Head Signature: a # of Attachments: SUBJECT: Authorization by the City Council for the Mayor and City Clerk to sign and fully execute the enclosed Enterprise Zone agreement with Skogman Construction Company of Iowa. DAVID Submitted by: Noel Anderson, Community Planning and Development Director JONES Ward I Recommended City Council Action: Authorization by the City Council for the Mayor and City CAROLYN Clerk to sign and fully execute the enclosed Enterprise Zone agreement. COLE Ward2 Summary Statement: Transmitted herewith is a Housing Enterprise Zone Program Agreement for Skogman Construction Company of Iowa, for the construction of 5 homes, all on Hummingbird HAROLD Circle, located within the Enterprise Zone. GEIIY Ward 3 Expenditure Required: None QUENTIN HART Source of Funds: N/A Ward 4 RON Policy Issue: Economic Development WELDER Wards Background Information: As required by the State Code of Iowa, the local Enterprise Zone Commission reviewed the attached applications and project, and recommended approval to the BOB State of Iowa. The State of Iowa has now approved the projects in its review, and has forwarded GREENWOOD he agreements to commence with the project. At -Large STEVE SCHMITT At -Large The attached agreements are formal documentation of the projects, their locations within a locally designated and state certified Enterprise Zone, and the incentives they are eligible for under the program. Therefore, we ask that the City Council authorize the Mayor and City Clerk to sign and fully execute the agreement for the property. If you have any questions or need additional information please contact our office. NA:cw cc: Noel Anderson, Community Planning 6i Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action'Employer L' oink DEVELOP:4E1Fra. November 8, 2011 it ' 4 2011 Noel Anderson City of Waterloo 715 Mulberry St. Waterloo, IA 50703 RE: Housing Enterprise Zone Program Agreement # 12-HEZ-010 Dear Mr. Anderson: Enclosed is the Housing Enterprise Zone Program Agreement for Skogman Construction Company of Iowa. This agreement must be signed by representatives from the business, City of Waterloo, and the Iowa Department of Economic Development in order for Skogman Construction Company of Iowa to receive Enterprise Zone benefits. Please have an official of the City of Waterloo and an official of Skogman Construction Company of Iowa, review it, sign it, and send the agreement to me. When all the necessary signatures have been obtained, I will send you a copy of the executed agreement for your files. If you have any questions about the agreement, please do not hesitate to contact me. For questions on your actual project please contact me at 515.725.3082. Sincerely, Julie M. Lunn Project Manager enc. cc (w/o enclosure) Kyle Skogman, Skogman Construction Company of Iowa file Terry E. Branstad, Govemor IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT Kim Reynolds, Lieutenant Governor Debi V. Durham, Director a 200 East Grand Avenue, Des Moines, Iowa 50309 USA • Phone: 515.725.3000 • Fax: 515.725.3010 • www.iowalifechanging.com IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT HOUSING ENTERPRISE ZONE PROGRAM AGREEMENT EZ AGREEMENT NUMBER: APPLICATION APPROVAL DATE: AGREEMENT EFFECTIVE DATE: ENTERPRISE ZONE NAME: --ZONE EXPIRATION -DATE. 12-HEZ-010 October 8, 2011 October 8, 2011 Waterloo EZ -8 located in Black Hawk County une .. • THIS ENTERPRISE ZONE AGREEMENT is made by and among the Iowa Department of Economic Development, 200 East Grand Avenue, Des Moines, Iowa 50309 ("Department" or "IDED"), City of Waterloo, 715 • Mulberry St., Waterloo, IA 50703, ("Community") and Skogman Construction Company of Iowa, 411 1st Ave. , SE, Cedar Rapids, IA 52401, ("Housing Business"). WHEREAS, the purpose of the Enterprise Zone Program is to promote new economic development in economically distressed areas; and WHEREAS, the Community has designated and the Department has certified the Enterprise Zone identified above; and WHEREAS, eligible housing businesses with projects located in a certified Enterprise Zone are authorized under this program to receive certain tax incentives and assistance; and WHEREAS, the Enterprise Zone Commission responsible for the above -identified Zone has recommended approval and the Department has found the Housing Business' application to be consistent with the Act's eligibility requirements; and NOW THEREFORE, in consideration of the mutual promises contained in this Agreement and other good and valuable consideration, it is agreed as follows: ARTICLE I DEFINITIONS As used in this Agreement, the following terms shall apply: 1.1 "Act' means 2005 Iowa Code sections 15E.191 through 15E.196 as amended by 2005 Iowa Acts, House File 857 and House File 882. 1.2 "Administrative Rules" means 261 Iowa Administrative Code, chapter 59. 1.3 "Agreement Effective Date" means the date this Agreement becomes effective and the Housing Business is authorized to receive program benefits. 1.4 "Agreement Expiration Date" means the date this Agreement ceases to be in force and effect. This Agreement shall remain in effect until IDED receives written verification that all 5 units have been certified for occupancy. 1.5 'Application Approval Date" means the date, as identified above, on which the Director or Director's designee of the IDED approved the Housing Business' Enterprise Zone application. 1.6 "Board" means the IDED Board. 1.7 "Commission" or "Enterprise Zone Commission" means the Enterprise Zone commission established by the Community responsible for the certified Enterprise Zone. HEZ Format revised 3/2008 EZ Agreement # 12-HEZ-010 Page 2 1.8 "IDR" means the Iowa Department of Revenue. 1.9 "Enterprise Zone" means the site within the Community certified by the Board for the purpose of attracting private investment. 1.10 "Project" means the activity, or set of activities, described in this Agreement and the Enterprise Zone application approved by IDED. 1 11 "Project r'omp/e#ion' means_tbe-dat# of completion -of -construction -or -if this -Project -involves rehabilitation, the date all improvements included in the Project are completed. ARTICLE II ENTERPRISE ZONE BENEFITS 2.1 Benefits. The following Enterprise Zone benefits authorized by the Act and IDED administrative rules are available to the Housing Business under this Agreement: (a) Investment Tax Credit. The Housing Business may claim an investment tax credit up to a maximum of 10 percent of the new investment which is directly related to the building or rehabilitating of the units stated in Article IV, Section 4.1 of this Agreement. New investment which is directly related to the building or rehabilitating units includes the following costs: land, surveying, architectural services, building permits, inspections, interest on the construction loan, building materials, roofing, plumbing materials, electrical materials, amounts paid to subcontractors for labor and materials provided, concrete, labor, landscaping, appliances normally provided with a new home, heating and cooling equipment, millwork, drywall and drywall materials, nails, bolts, screws, and floor coverings. New investment does not include the machinery, equipment, hand or power tools necessary to build or rehabilitate homes. The new investment that may be used to compute the tax credit shall not exceed the new investment used for the first one hundred forty thousand dollars of value for each unit. In determining the tax credit, new investment financed through federal, state, and local government tax credits, grants, and forgivable loans shall not be included. The tax credit may be used to reduce tax liabilities imposed under Iowa Code chapter 422, Division II, Division III or Division V or under Iowa Code chapter 432. Any credit in excess of the tax liability for the tax year may be credited to the tax liability for the following seven years or until depleted, whichever occurs earlier. If the business is a partnership, subchapter S corporation, limited liability company, or estate or trust electing to have the income taxed directly to the individual, an individual may claim the tax credit allowed. The amount claimed by the individual shall be based upon the pro -rata share of the individual's earnings of the partnership, subchapter S corporation, limited liability company, or estate or trust. Transferable replacement tax credit certificates may be issued by the Department to projects as described in Iowa Administrative Code 59.8(2)a.(8) and Iowa Administrative Code 59.8(2)a.(9): (i) Approved housing development projects using low-income housing tax credits authorized under Section 42 of the Internal Revenue Code and as described in Iowa Administrative Code 59.8(2)a.(8). (ii) Approved housing development projects located in a brownfield site as defined in section 15.291 or housing development projects located in a blighted area as defined in section 403.17 and as described in Iowa Administrative Code 59.8(2)a.(9). The Department shall not issue more than three million dollars worth of transferable tax credits for housing developments that are located in a brownfield site as defined in section 15.291 or housing developments located in a blighted area as defined in section 403.17 in a calendar year. The Department shall not issue more than one million five hundred thousand dollars in tax credit certificates for transfer to any one eligible housing Format revised 10/2005 EZ Agreement # 12 -FEZ -010 Page 3 business assisted in a brownfield site as defined in section 291 or in a blighted area as defined in section 403.17. (b) Refund Of Sales, Service And Use Taxes Paid To Contractors Or Subcontractors. The Housing Business is eligible for a refund of sales, service and use taxes paid by an eligible business, including an eligible business acting as a contractor or subcontractor as authorized in Iowa Code section 15.331A. (1) The Housing Business may apply for a refund of the sales and use taxes paid under Iowa Code chapters 422 and 423 for gas electricity water or sewer utility services goods wares or merchandise, or on services rendered, furnished, or performed to or for a contractor or subcontractor and used in the fulfillment of a written contract relating to the construction or rehabilitation of the units within the Enterprise Zone. (ii) Taxes attributable to intangible property and furniture and furnishings shall not be refunded. To receive a refund of the sales, service and use taxes paid to contractors or subcontractors, the Housing Business must, within one year after Project Completion, make an application to the IDR. 2.2 Duration Of Benefits. The Enterprise Zone designation shall remain in effect for ten years following the date of certification. Any state incentives or assistance that may be conferred must be conferred before the designation expires. However, the benefits of the incentive or assistance may continue beyond the expiration of the Enterprise Zone designation. ARTICLE III REPRESENTATIONS AND WARRANTIES OF BUSINESS To induce the Department and the Community to authorize Enterprise Zone benefits referred to in this Agreement, the Housing Business represents, covenants and warrants that: 3.1 Authority. The Housing Business is a corporation duly organized and validly existing under the laws of its state of incorporation and is in good standing, and has complied with all applicable laws of the State of Iowa. The Housing Business is duly authorized and empowered to execute and deliver this Agreement. All action on the Housing Business' part (e.g. where required, appropriate resolution of its Board of Directors) for the execution and delivery of this Agreement, has been effectively taken. 3.2 Business Information. All written financial statements and related materials concerning the Housing Business and the Project provided to the Department and the Community are true and correct in all material respects and completely and accurately represent the subject matter thereof as of the effective date of the statements and related materials; and no material adverse change has occurred since that date. 3.3 Application. The contents of the application the Housing Business submitted to the Department for Enterprise Zone program benefits (Attachment A) is a complete and accurate representation of the Housing Business and the Project as of the date of submission and there has been no material adverse change in the organization, operation, business prospects, fixed properties or key personnel of the Housing Business since the date the Housing Business submitted its application to the Department. The application and any requested changes must be approved in writing by the local enterprise zone commission prior to acceptance by the Department. 3.4 Claims And Proceedings. There are no actions, lawsuits or proceedings pending or, to the knowledge of the Housing Business, threatened against the Housing Business affecting in any manner whatsoever its rights to execute this Agreement or to otherwise comply with the obligations of the Housing Business contained under this Agreement. There are no actions, lawsuits or proceedings at law or in equity, or before any governmental or administrative authority pending or, to the knowledge of the Housing Business, threatened against the Housing Business or affecting the Housing Business' ability to proceed with the Project. 3.5 Permits. All necessary permits have been issued or will be applied for in a timely manner with reasonable expectation that they will be issued. Format revised 10/2005 EZ Agreement# 12-HEZ-010 Page 4 ARTICLE IV CONDITIONS TO RECEIPT OF ENTERPRISE ZONE BENEFITS The Enterprise Zone Benefits authorized under Article II of this Agreement are available to the Housing Business provided the Housing Business, (and where applicable, the Community) satisfies each of the following conditions: 4.1 Build or Rehabilitate. The Hus' usiness_ausflzujjld_5sinale family unitsinJhe Waterloo E7 -R Enterprise Zone. 4.2 Modest Homes. The single-family homes and dwelling units which are rehabilitated or constructed by the Housing Business shall be modest homes or units, but shall include the necessary amenities. When completed and made available for occupancy, the single-family homes and dwelling units shall meet the United Sates Department of Housing and Urban Development's housing quality standards and local safety standards. 4.3 Completed within Two Years. The Housing Business shall complete its building or rehabilitation within two years from the time the Housing Business begins construction or rehabilitation of the units described in Section 4.1. 4.4 Records And Accounts. The Housing Business shall maintain information, books, records, documents and other evidence concerning the Project, in sufficient detail to permit the Department and the Community to assess compliance with the terms of this Agreement. The Housing Business shall retain the aforementioned records for a period of three (3) years from the Agreement Expiration Date. 4.6 Access To Records/Inspections. The Housing Business shall, upon prior reasonable notice and at any time (during normal business hours), permit the Community and its representatives and the Department, its representatives or the State Auditor to examine, audit and/or copy: (i) any plans and work details pertaining to the Project, (H) all of the Housing Business' books, records and accounts relating to the Project, and (iii) all other documentation or materials related to this Agreement. The Housing Business shall provide proper facilities for making such examination and/or inspection. Records of the Housing Business furnished to the Department in connection with this Project are subject to the provisions of Iowa Code chapter 22 and administrative rules adopted by the Department concerning public records and requests for confidential treatment of records. 4.6 Notice Of Proceedings. The Housing Business shall promptly notify the Community and IDED of the initiation of any claims, lawsuits, bankruptcy proceedings or other proceedings brought against the Housing Business which would adversely impact the Project. 4.7 Reports; Community Monitorinq/Reportinq. (a) The Housing Business shall prepare, sign and submit the following reports: Report Due Date Annual Certification January 30 The Housing Business shall, for the length of its designation as an Enterprise Zone business, certify annually to the Community and the Department its compliance with the requirements of the Act. The Housing Business shall use the form provided by the Department for its annual certification. Documentation of compliance with the conditions detailed in Article IV shall be included with the annual certification. Format revised 10/2005 EZ Agreement # 12-1-1EZ-010 Page 5 4.8 Notice Of Business Changes. The Housing Business shall provide prompt advance notice to the Community and the Department of any proposed change in the Housing Business ownership, structure or control which would materially and directly affect the Project. ARTICLE V DEFAULT AND REPAYMENT 5.1 Events Of Default. Enter rise Zone benefits described in Article II are onl available to the Housin Business to the extent the Housing Business satisfies the conditions described in Article IV. Any of the following shall constitute an Event of Default under this Agreement: (a) Material Misrepresentation. If at any time any representation, warranty or statement made or furnished to the Department or the Community by, or on behalf of, the Housing Business in connection with this Agreement shall be determined by the Department to be incorrect, false, misleading or erroneous in any material respect when made or furnished. (b) Breach Of Agreement. If there is a failure of the Housing Business to comply with any of the covenants, terms or conditions contained in this Agreement. (c) Relocation Or Abandonment. If there is an abandonment of the Project and the Housing Business fails to renew the Project within the Enterprise Zone within 30 days. If the relocation or abandonment is due to a natural disaster (e.g. flood, tornado), the Housing Business shall have 120 days to renew the Project within the Enterprise Zone. (d) Insolvency Or Bankruptcy. If the Housing Business becomes insolvent or bankrupt, or admits in writing its inability to pay its debts as they mature, or makes an assignment for the benefit of creditors, or the Housing Business applies for or consents to the appointment of a trustee or receiver for the Housing Business or for the major part of its property; or if a trustee or receiver is appointed for the Housing Business or for all or a substantial part of the assets of the Housing Business and the order of such appointment is not discharged, vacated or stayed within sixty (60) days after such appointment; or if bankruptcy, reorganization, arrangement, insolvency, or liquidation proceedings or other proceedings for relief under any bankruptcy or similar law or laws for the relief of debtors, are instituted by or against the Housing Business and, if instituted against the Housing Business, is consented to, or, if contested by the Housing Business is not dismissed by the adverse parties or by an order, decree or judgment within sixty (60) days after such institution. 5.2 Notice Of Default. (a) From Department. If, through the annual certification report or other means, the Department has reason to believe the Housing Business is in default of the terms of this Agreement, the Department will issue a written notice of default to the Housing Business, setting forth the nature of the default in reasonable specificity, and providing therein a reasonable period of time, which shall not be less than 30 days from the date of the notice of default, in which the Housing Business shall have an opportunity to cure, provided that cure is possible and feasible. A copy of any Notice of Default will also be provided to the Community and IDR. (b) From Community. If, through monitoring, auditing or other means, the Community has reason to believe the Housing Business is in default of the terms of this Agreement, the Community will issue a written notice of default to the Housing Business, setting forth the nature of the default in reasonable specificity, and providing therein a reasonable period of time, which shall not be less than 30 days from the date of the notice of default, in which the Housing Business shall have an opportunity to cure, provided that cure is possible and feasible. A copy of any Notice of Default will also be provided to the Department and IDR. 5.3 Repayment; Loss of Benefits. Format revised 10/2005 EZ Agreement # 12-HEZ-010 Page 6 (a) Failure to meet/maintain requirements. If the Housing Business fails in any year to meet or maintain any one of the requirements of the Act, the Housing Business shall repay the value of the incentives received for each year during which it was not in compliance. (b) IDR recovery. Once it has been established, through the Housing Business' annual certification, monitoring, audit or otherwise, that the Housing Business is required to repay all or a portion of the incentives received, the IDR shall collect the amount owed. IDR has the authority, pursuant to the Act, to recover the value of state taxes or incentives provided under the Act. The value of state incentives provided under the Act includes applicable interest and penalties. ARTICLE VI • GENERAL TERMS AND PROVISIONS 6.1 Compliance With Laws And Regulations. The Housing Business shall comply with all applicable State and federal laws, rules (including the administrative rules adopted by the Department for the Enterprise Zone Program - 261 Iowa Administrative Code, chapter 59), ordinances, regulations and orders. 6.2 Termination. This Agreement may be terminated by the Department or the Community: (a) in the event of an unremedied material Event of Default by the Housing Business under Article V of this Agreement; or (b) by mutual agreement of all parties. 6.3 Survival Of Agreement. If any portion of this Agreement is held to be invalid or unenforceable, the remainder shall be valid and enforceable. 6.4 Governing Law. This Agreement shall be interpreted in accordance with the law of the State of Iowa, and any action relating to this Agreement shall only be commenced in the Iowa District Court for Polk County or the United States District Court for the Southern District of Iowa. 6.5 Modification. This Agreement may only be modified by a written document signed by all Parties. 6.6 Notices. Whenever this Agreement requires or permits any notice or written request by one party to another, it shall be in writing, enclosed in an envelope, addressed to the party to be notified at the address heretofore stated (or at such other address as may have been designated by written notice), properly stamped, sealed and deposited in the United States Mail. Any such notice given hereunder shall be deemed delivered upon the earlier of actual receipt or three (3) business days after posting. The Department may rely on the addresses of the Housing Business and Community set forth heretofore, as modified from time to time, as being the addresses of the Community and Housing Business. 6.7 Waivers. No waiver by a party of any Event of Default hereunder shall operate as a waiver of any other Event of Default or of the same Event of Default on any future occasion. No delay on the part of a party in exercising any right or remedy hereunder shall operate as a waiver thereof. No single or partial exercise of any right or remedy by a party shall preclude future exercise thereof or the exercise of any other right or remedy. 6.8 Headings. The headings in this Agreement are intended solely for convenience of reference and shall be given no effect in the construction and interpretation of this Agreement. 6.9 Integration. This Agreement contains the entire understanding between the Community, Housing Business and the Department and any representations that may have been made before or after the signing of this Agreement, which are not contained herein, are nonbinding, void and of no effect. None of the parties have relied on any such prior representation in entering into this Agreement. 6.10 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument. Format revised 10/2005 EZ Agreement # 12-HEZ-010 Page 7 6.11 reference: Document Incorporated By Reference. The following document is hereby incorporated by (a) Attachment A, "Housing Business' Enterprise Zone Application." Due to its size, Attachment A will not be attached to this Agreement, but will be kept on file at the Iowa Department of Economic Development. It shall, nevertheless, be considered an incorporated element of this Agreement. 6.12 Order Of Priority. In the event of a conflict between documents of this Agreement, the following order of priority shall govern: (a) Articles 1 through 6 herein. (b) Attachment A, "Housing Business' Enterprise Zone Application." IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the Effective Date first stated: FOR THE COMMUNITY: FOR IDED: City of Waterloo Signature Deborah V. Durham, Director Type or Print Name, Title FOR THE HOUSING BUSINESS: Skogman Construction Company of Iowa Signature Type or Print Name, Title Format revised 10/2005 ATTACHMENT A Housing Business' Enterprise Zone Application Due to its size, Attachment A will not be attached to this Agtaemg e th, toof Economic Development. It shall, nevertheless, be considered an incorporatedement of thisAgreement. HEZ Format revised 3/2008 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: December 5 20 Prepared: November 30, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Authorization by the City Council for the Mayor and City Clerk to sign and fully execute the enclosed Enterprise Zone agreement with TEJ & TJJ, LLC. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Authorization by the City Council for the Mayor and City Clerk to sign and fully execute the enclosed Enterprise Zone agreement. Summary Statement: Transmitted herewith is a Housing Enterprise Zone Program Agreement for TEJ & TJJ, LLC, for the rehabilitation of 5 units, all in the Church Row Neighborhood, located within the Enterprise Zone. Expenditure Required: None Source of Funds: N/A Policy Issue: Economic Development Background Information: As required by the State Code of Iowa, the local Enterprise Zone Commission reviewed the attached applications and project, and recommended approval to the State of Iowa. The State of Iowa has now approved the projects in its review, and has forwarded the agreements to commence with the project. The attached agreements are formal documentation of the projects, their locations within a locally designated and state certified Enterprise Zone, and the incentives they are eligible for under the program. Therefore, we ask that the City Council authorize the Mayor and City Clerk to sign and fully execute the agreement for the property. If you have any questions or need additional information please contact our office. NA:cw cc: Noel Anderson, Community Planning & Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer July 29, 2011 Noel Anderson City of Waterloo 715 Mulberry St. Waterloo, IA 50703 OG & Zo ' AWS Am. 4V AVG 4 200 RE: Housing Enterprise Zone Program Agreement # 11-HEZ-048 Dear Mr. Anderson: Enclosed is the Housing Enterprise Zone Program Agreement for TEJ & TJJ, LLC. This agreement must be signed by representatives from the business, City of Waterloo, and the Iowa Department of Economic Development in order for TEJ & TJJ, LLC to receive Enterprise Zone benefits. Please have an official of the City of Waterloo and an official of TEJ & TJJ, LLC, review it, sign it, and send the agreement to me. When all the necessary signatures have been obtained, I will send you a copy of the executed agreement for your files. If you have any questions about the agreement, please do not hesitate to contact me. For questions on your actual project please contact me at 515.725.3082. Sincerely, Julie M. Lunn Project Manager enc. cc (w/o enclosure) Tyler Junker, TEJ & TJJ, LLC file Terry E. Branstad, Governor IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT Kim Reynolds, Lieutenant Governor Debi V. Durham, Director ® 200 East Grand Avenue, Des Moines, Iowa 50309 USA ® Phone: 515.725.3000 ® Fax: 515.725.3010 ® www.iowalifechanging.com Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: December 5, 2011 Prepared: November 30, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Authorization by the City Council for the Mayor and City Clerk to sign and fully execute the enclosed Enterprise Zone agreement with Green Development. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Authorization by the City Council for the Mayor and City Clerk to sign and fully execute the enclosed Enterprise Zone agreement. Summary Statement: Transmitted herewith is a Housing Enterprise Zone Program Agreement for Green Development for the rehabilitation of 4 homes moved from Hwy 63 to the 300 and 600 Blocks of Cottage Street, 800 Block of Beech Street, and the 300 block of Iowa Street, located within the Enterprise Zone. Expenditure Required: None Source of Funds: N/A Policy Issue: Economic Development Background Information: As required by the State Code of Iowa, the local Enterprise Zone Commission reviewed the attached applications and project, and recommended approval to the State of Iowa. The State of Iowa has now approved the projects in its review, and has forwarded the agreements to commence with the project. The attached agreements are formal documentation of the projects, their locations within a locally designated and state certified Enterprise Zone, and the incentives they are eligible for under the program. Therefore, we ask that the City Council authorize the Mayor and City Clerk to sign and fully execute the agreement for the property. If you have any questions or need additional information please contact our office. NA:cw cc: Noel Anderson, Community Planning & Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer July 21, 2011 Adam Poll City of Waterloo 715 Mulberry St. Waterloo, IA 50703 ? lORING 'Z 6 Za11 b. Qv d4' qtr. -in L©° 0 RE: Housing Enterprise Zone Program Agreement # 11-HEZ-014 Dear Mr. Poll: Enclosed is the Housing Enterprise Zone Program Agreement for Green Development Waterloo, LLC. This agreement must be signed by representatives from the business, City of Waterloo, and the Iowa Department of Economic Development in order for Green Development Waterloo, LLC to receive Enterprise Zone benefits. Please have an official of the City of Waterloo and an official of Green Development Waterloo, LLC, review it, sign it, and send the agreement to me. When all the necessary signatures have been obtained, I will send you a copy of the executed agreement for your files. If you have any questions about the agreement, please do not hesitate. to contact me. For questions on your actual project please contact me at 515.725.3082. Sincerely, Julie M. Lunn Project Manager enc. cc (w/o enclosure) Charles Jones, Green Development Waterloo, LLC file Terry E. Branstad, Governor IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT Kim Reynolds, Lieutenant Governor Debi V. Durham, Director • 200 East Grand Avenue, Des Moines, Iowa 50309 USA • Phone: 515.725.3000 • Fax: 515.725.3010 ® www.iowalifechanging.com CITY OF WATERLOO Council Communication City Council Meeting: November 14, 2011 Prepared: November 16, 2011 Dept. Head Signature: S.G. # of Attachments: SUBJECT: etv‘)Rtit re)YeL -Potvk \41 -14 -cal WON 315S-evt- P"---1? I q0(.9"6 4A1)2. -A564& -u1( N,, 6664' Ordinance Change North Side of the 600 & 700 Blocks of Lime Street No Parking 7:00 AM to 3:00 PM During School Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Summary Statement Staff from East High School made a request for parking to be allowed on one side of Lime Street after school hours because of the new track facility which will be opening very soon. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: After reviewing the request, this street is basically used by East High sports activities, such as baseball, tennis, etc. School buses and students will have cleared the area by 3:00 PM, so this should not cause a problem. Emergency vehicles will still be able to enter the area with parking allowed on one side of the street. The south side has parking prohibited except on Sunday. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ENACTING A NEW SECTION 571B, NO PARKING 7:00 A.M. TO 3:00 P.M. DURING SCHOOL. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That a new Sec. 571B, No Parking 7:00 A.M. To 3:00 P.M. During School, of the 2008 Traffic Code, is hereby enacted in as follows: SEC. 5718. NO PARKING 7:00 A.M. TO 3:00 P.M. DURING SCHOOL. When signs are erected in each block, or portion thereof, giving notice, no person shall park a vehicle between the hours of 7:00 a.m. to 3:00 p.m. Monday through Friday during school within the district and upon any of the streets or portions thereof as named herein: STREET (1) Lime Street PORTION WHERE PARKING PROHIBITED North side in the 600 and 700 blocks PASSED AND ADOPTED by the City Council this day of , 2011, and approved by the Mayor this day of , 2011. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk CITY OF WATERLOO Council Communication City Council Meeting: November 21, 2011 Prepared: November 16, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 C6-vvva Apra ?x5se,Lr- "66t1 ia-� l40a7ll SUBJECT: Ordinance Establishing Grades in the City of Waterloo F.Y. 2012 Sidewalk Repair Assessment Program - Zone 1, Contract No. 811 Submitted by: Wayne Castle, EL LSI, Associate Engineer Recommended City Council Action: It is recommended these grades be adopted to comply with the State Code of Iowa so that the sidewalk assessment program can continue in a timely manner. Summary Statement The attached copy of street grades is being submitted for Council approval as advised by the bonding attorneys. As per Section 384.39 of the State Code of Iowa, official grades shall be adopted for assessment purposes. Expenditure Required Source of Funds Policy Issue Alternative Background Information: ORDINANCE NO. AN ORDINANCE ESTABLISHING GRADES FOR THE F.Y. 2012 SIDEWALK REPAIR ASSESSMENT PROGRAM—ZONE 1, CONTRACT NO. 811, IN THE CITY OF WATERLOO, IOWA BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: SECTION 1. BASE OF LEVELS: Bench Marks. That the base of levels or bench marks establishing the grades of all paved streets within the corporate limits of the City of Waterloo, Iowa, shall be indicated by permanent points from U.S.G.S. monuments at the following locations: 0SGS 1" Brass Plug USGS Disk *36 1934 USGS Disk *2 1933 USGS Disk USGS 635 Br. Cap USGS #117 JSc 965 USGS Mon TT2 USGS Mon USGS Conc. Mon USGS Mon 1610 USGS #L-11 1933 0565 Brass Plug Kimball (Center Headwall Culvert) Hackett (500' NW along RR tracks) 4th W. (Set in post 5W cor of bldg) 18th (SW cor 5W bridge) 18th (NE cor bridge over Cedar) Ansborough (West ROW) Wagner Rd. (80' N of Stoddard Mfg) Wagner Rd (NW cor bridge Sta. 75+50) Wagner Rd (NW cor bridge Sta. 60+75) Tammi Terrace (235' NW pl NW Lot) Shaulis (36' North) Nevada (End of flood wall) San Marnan (@ 200' East) Hackett (Post 46' SW or 5W Rail) South 18th (5W cor SW bridge) 18th (NE cor bridge over Cedar) Shaulis (301' S. of C1) Wagner Rd (BO' N of Stoddard Mfg) Wagner Rd (NW cor bridge Sta. 75+50) Wagner Rd (NW cor bridge Sta. 60+75) San Marnan (NW pl NW Lot) Section 9-89-13 (46' E. E1/4 Dor) Nevada (W. of National By -Prod) All Bench Marks elevations are by mean sea level elevation. 906.05 849.85 866.55 847.08 847.54 964.39 861.10 868.08 869.55 933.81 861.35 849.74 Section 2. STREET GRADES. All grades established by this ordinance or that may be established hereafter, shall be calculated from the bench marks established by Section One of this Ordinance and shall be calculated on the Centerline of the streets on which they are established. Section 3. GUTTERLINE GRADE. The gutterline grade of all streets with curbs and gutters shall be calculated at two percent (2%) slope below the Centerline grade, except in cases where, by reason of the natural slope and elevation of the ground, approved methods. of construction, and benefits to abutting property, it is impractical to maintain under the existing conditions, such as elevation below the Centerline grade. Section 4. SIDEWALK GRADE. The grade of all permanent sidewalks shall, unless some special grade be established by ordinance, conform to the established grade of that part of the street upon which they are located and shall be elevated above such established gutterline grade one foot (1') , except in cases where, by reasons of the natural slope and elevation of the ground, approved methods of construction, and benefits to abutting property, it is impractical to maintain under the existing conditions, such an elevation above the established gutterline grade. Section 5. GRADES FOR STREETS. The grades for streets and sidewalks have been calculated and shall be in one of three divisions as follows: DIVISION I -- IMPROVED STREETS (Street grades with existing ordinance number.) STREET Ackermant Street Avon Avenue Bratnober Street Broadway Street Bryant Avenue Burton Avenue Burton Avenue FROM Parker Riehl Fairview Cedar Bend Lindale Conger Parker TO 809' North of Arlington Conger Broadway Oak Oakland Parker Broadway ORD # DATE VOL PAGE 3295 08/22/83 252 544 4533 05/01/02 346 533 4533 05/01/02 346 533 4388 10/10/99 336 363 4533 05/01/02 346 533 4533 05/01/02 346 533 2363 07/12/66 4 213 STREET Columbia Street Columbia Street Columbia Street Conger Street Conger Street Cutler Street Cutler Street Dawson Street Dawson Street Dawson Street Dawson Street Fairview Avenue Grandview Avenue Kern Street Kern Street Kern Street Kern Street Leonard Street Leonard Street Lincoln Street Lincoln Street Lindale Avenue Logan Avenue Logan Avenue Logan Avenue Longfellow Avenue Maplewood Avenue Newton Street Newton Street Newton Street Normandy Street Norwood Avenue Oakland Avenue Park Road Parker Street Parker Street Parker Street Parker Street Poplar Avenue Reed Street Reed Street Riehl Street Riverside Drive Whittier Avenue FROM TO Dawson Conger Dawson Parker Parker 646.5' North Of Arlington Broadway Mullan Broadway Cedar River Conger Arlington Arlington 596.95' North 0£ Arlington Lincoln 296.5' East Of Reed Fairview Broadway Burton Fairview Leonard 676,15' East Of Leonard Park Rd Parker Parker Broadway Lincoln Logan Fairview Broadway Fairview Burton Burton Longfellow 149' North 303.32' North Of Dawson of Dawson Newton Kern Dawson 426.17' North Of Kern Parker 570' North Of Arlington Cul-de-sac Oakland Kern Conger Parker Esther Esther Louise Lindale Kern Reihl Norwood Burton Broadway Burton Leonard Leonard Longfellow 644' South Of Virginia Donald Riverside Oakland Conger Longfellow Broadway Fairview Logan Columbia Ackermant Broadway Fairview Burton Avon Longfellow Maplewood Oakland Riehl 486.36' North of Kern Parker 559' North Of Arlington ICRR Tracks Riverside Riehl Maplewood Lindale Oakland ORD 6 DATE VOL PAGE 4533 05/01/02 346 533 2602 07/24/74 4 731 3295 05/01/02 346 533 4388 10/10/99 336 367 4533 05/01/02 346 533 4533 05/01/02 346 533 2755 07/07/59 3 797 2155 07/07/59 3 797 2492 05/12/69 4 529 2407 05/08/67 4 311 3014 02/26/79 4533 05/01/02 346 533 2508 07/21/69 4 555 4533 05/01/02 346 555 2492 05/12/69 4 529 2407 05/08/67 4 311 4533 05/01/02 346 533 3014 02/26/79 4533 05/01/02 346 533 2155 07/07/59 3 797 3238 09/07/82 247 493 4533 05/01/02. 346 533 4533 05/01/02 346 533 4314 07/27/98 332 804 3769 02/18/91 294 847 4533 05/01/02 346 556 4533 05/01/02 346 556 2492 05/12/69 4 529 1764 07/12/48 3 11 4533 05/01/02 346 560 2360 06/14/66 4 206 4533 05/01/02 346 556 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 3822 10/09/91 298 312 2505 07/21/69 4 553 4533 05/01/02 346 557 4533 05/01/02 346 557 2155 07/07/59 3 797 1917 01/27/53 3 320 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 DIVISION II -- IMPROVED STREETS (Street grades established subject to Council approval.) ANGELES DRIVE - (3000 Block) Airline Highway to Sabrina Circle 6 ELEVATION North Edge of Airline Highway Centerline Sabrina 901.90 905.89 CLOVERDALE AVENUE - Midland Street to North Dead End (700 - 600 Blocks) Centerline Centerline North Dead Midland Lucas End ELEVATION 868.54 864.29 873.07 LEONARD AVENUE - Oakland Avenue to Kern Street (100 Block) 6 ELEVATION Centerline Oakland 853.68 Centerline Kern 849.86 - 2 - LOGAN AVENUE - Kern Street to Parker Street (1100 Block) ELEVATION Centerline Kern 851.28 Centerline Parker 851.99 RIVERSIDE DRIVE - Maplewood Street to East Dead End (900 Block) Ss ELEVATION Centerline Maplewood 856.14 Centerline East Dead End 855.46 SABRINA CIRCLE - Angeles Drive to Cul - de- sac (100 Block) ELEVATION Centerline Angeles 905.89 Cul - de -sac 928.66 DIVISION III—UNIMPROVED STREETS (Unimproved streets with sidewalk grades established subject to Council approval.) KOTHE AVENUE (200 Block) STATION Centerline Edison 16' North of CL of Edison 116' North of CL of Edison 216' North of CL of Edison Centerline Nevada - 3 - SIDEWALK ELEVATION WEST EAST SIDE SIDE 860.04 859.67 858.60 861.49 860.61 862.59 861.61 855.82 CITY OF WATERLOO ,, , ., LKIAL Council Communication n + City Council Meeting: December 5, 2011 Prepared: November 30. 2011 rot-0.-vt.c.e. Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: Ordinance Establishing Grades in the City of Waterloo F.Y. 2012 Sidewalk Block Grant Repair Assessment Program - Zone 1 Contract No. 812 Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: It is recommended these grades be adopted to comply with the State Code of Iowa so that the sidewalk assessment program can continue in a timely manner. Summary Statement The attached copy of street grades is being submitted for Council approval as advised by the bonding attorneys. As per Section 384.39 of the State Code of Iowa, official grades shall be adopted for assessment purposes. Expenditure Required Source of Funds Policy Issue Alternative Background Information: ORDINANCE NO. AN ORDINANCE ESTABLISHING GRADES FOR THE F.Y. 2012 SIDEWALK BLOCK GRANT REPAIR ASSESSMENT PROGRAM—ZONE 1, CONTRACT NO. 812 IN THE CITY OF WATERLOO, IOWA BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: SECTION 1. BASE OF LEVELS: Bench Marks. That the base of levels or bench marks establishing the grades of all paved streets within the corporate limits of the City of Waterloo, Iowa, shall be indicated by permanent points from U.S.G.S. monuments at the following locations: USGS 1" Brass Plug USGS Disk 838 1934 USGS Disk 42 1933 USGS Disk USGS 635 Br. Cap USGS *117 JSC 965 USGS Mon TT2 USGS Mon USGS Conc. Mon USGS Mon 1610 USGS et -11 1933 USGS Brass Plug Kimball (Center Headwall Culvert) Hackett (500' NW along RR tracks) 4th W. (Set in post SW cor of bldg) 18th (SW cor SW bridge) 18th (NE cor bridge over Cedar) Ansborough (West ROW) Wagner Rd. (80' N of Stoddard Mfg) Wagner Rd (NW cor bridge Sta. 75+50) Wagner Rd (NW cor bridge Sta. 60+75) Tammi Terrace (235' NW pl NW Lot) Shaulis (36' North) Nevada (End of flood wall) San Mannan (0 200' East) Hackett (Post 46' 5W or 5W Rail) South 15th (5W cor SW bridge) 18th (NE cor bridge over Cedar) Shaulis (301' S. of C1) Wagner Rd (80' N of Stoddard Mfg) Wagner Rd (NW cor bridge Sta. 75+50) Wagner Rd (NW cor bridge Sta. 60+75) San Marnan (NW pl NW Lot) Section 9-89-13 (46' E. E1/4 Cor) Nevada (W. of National By -Prod) All Bench Marks elevations are by mean sea level elevation. 906.05 849.85 866.55 847.08 847.54 964.39 861.10 868.08 869.55 933.81 861.35 849.74 Section 2. STREET GRADES. All grades established by this ordinance or that may be established hereafter, shall be calculated from the bench marks established by Section One of this Ordinance and shall be calculated on the Centerline of the streets on which they are established. Section 3. GUTTERLINE GRADE. The gutterline grade of all streets with curbs and gutters shall be calculated at two percent (2%) slope below the Centerline grade, except in cases where, by reason of the natural slope and elevation of the ground, approved methods of construction, and benefits to abutting property, it is impractical to maintain under the existing conditions, such as elevation below the Centerline grade. Section 4. SIDEWALK GRADE. The grade of all permanent sidewalks shall, unless some special grade be established by ordinance, conform to the established grade of that part of the street upon which they are located and shall be elevated above such established gutterline grade one foot (1'), except in cases where, by reasons of the natural slope and elevation of the ground, approved methods of construction, and benefits to abutting property, it is impractical to maintain under the existing conditions, such an elevation above the established gutterline grade. Section 5. GRADES FOR STREETS. The grades for streets and sidewalks have been calculated and shall be in one of three divisions as follows: DIVISION I -- IMPROVED STREETS (Street grades with existing ordinance number.) STREET Ackermant Street Avon Avenue Bratnober Street Broadway Street Bryant Avenue Burton Avenue Burton Avenue FROM Parker Riehl Fairview Cedar Bend Lindale Conger Parker TO ORD * DATE VOL PAGE 809' North of Arlington Conger Broadway Oak Oakland Parker Broadway 3295 08/22/83 252 544 4533 05/01/02 346 533 4533 05/01/02 346 533 4388 10/10/99 336 363 4533 05/01/02 346 533 4533 05/01/02 346 533 2363 07/12/66 4 213 STREET Columbia Street Columbia Street Columbia Street Conger Street Conger Street Cutler Street Cutler Street Dawson Street Dawson Dawson Dawson Street Street Street Fairview Avenue Grandview Avenue Kern Street Kern Street Kern Street Kern Street Leonard Street Leonard Street Lincoln Street Lincoln Street Lindale Avenue Cul-de-sac Logan Avenue Kern Logan Avenue Parker Logan Avenue Esther Longfellow Avenue Lindale Maplewood Avenue Reihl Newton Street Burton Newton Street Burton Newton Street Leonard Normandy Street 644' South FROM TO Dawson Conger Dawson Parker Parker 646.5' North Of Arlington Broadway Mullan Broadway Cedar River Conger Arlington Arlington 596.95' North Of Arlington Lincoln 296.5' East Of Reed Fairview Broadway Burton Fairview Leonard 676.15' East Of Leonard Park Rd Parker Parker Broadway Lincoln Logan Fairview Broadway Fairview Burton Burton Longfellow 149' North 303.32' North Of Dawson of Dawson Newton Kern Dawson 426.17' North Of Kern Parker 570' North Of Arlington Oakland Conger Esther Louise Kern Norwood Broadway Leonard Longfellow Norwood Avenue Oakland Avenue Park Road Parker Street Parker Street Parker Street Parker Street Poplar Avenue Reed Street Reed Street Riehl Street Riverside Drive Whittier Avenue Of Virginia Donald Riverside Oakland Conger Longfellow Broadway Fairview Logan Columbia Ackermant Broadway Fairview Burton Avon Longfellow Maplewood Oakland Riehl 486.36' North of Kern Parker 559' North Of Arlington ICRR Tracks Riverside Riehl Maplewood Lindale Oakland ORD # DATE VOL PAGE 4533 05/01/02 346 533 2602 07/24/74 4 731 3295 05/01/02 346 533 4388 10/10/99 336 367 4533 05/01/02 346 533 4533 05/01/02 346 533 2755 07/07/59 3 797 2155 07/07/59 3 797 2492 05/12/69 4 529 2407 05/08/67 4 311 3014 02/26/79 4533 05/01/02 346 533 2508 07/21/69 4 555 4533 05/01/02 346 555 2492 05/12/69 4 529 2407 05/08/67 4 311 4533 05/01/02 346 533 3014 02/26/79 4533 05/01/02 346 533 2155 07/07/59 3 797 3238 09/07/62 247 493 4533 05/01/02 346 533 4533 05/01/02 346 533 4314 07/27/98 332 804 3769 02/18/91 294 847 4533 05/01/02 346 556 4533 05/01/02 346 556 2492 05/12/69 4 529 1764 07/12/48 3 11 4533 05/01/02 346 560 2360 06/14/66 4 206 4533 05/01/02 346 556 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 3822 10/09/91 298 312 2505 07/21/69 4 553 4533 05/01/02 346 557 4533 05/01/02 346 557 2155 07/07/59 3 797 1917 01/27/53 3 320 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 DIVISION II -- IMPROVED STREETS (Street grades established subject to Council approval.) ANGELES DRIVE - Airline Highway to Sabrina Circle (3000 Block) North Edge of Airline Highway Centerline Sabrina CLOVERDALE AVENUE - Midland (700 - 800 Blocks) Centerline Centerline North Dead Midland Lucas End • ELEVATION 901.90 905.89 Street to North Dead End d� ELEVATION LEONARD AVENUE - Oakland Avenue to (100 Block) Centerline Centerline Oakland Kern - 2 868.54 864.29 873.07 Kern Street • ELEVATION 853.68 849.86 LOGAN AVENUE - Kern Street to Parker Street (1100 Block) ELEVATION Centerline Kern Centerline Parker 851.28 851.99 RIVERSIDE DRIVE - Maplewood Street to East Dead End (900 Block) ELEVATION Centerline Maplewood 856.14 Centerline East Dead End 855.46 SABRINA CIRCLE - Angeles Drive to Cul - de- sac (100 Block) ELEVATION Centerline Angeles 905.89 Cul - de -sac 928.66 DIVISION III—UNIMPROVED STREETS (Unimproved streets with sidewalk grades established subject to Council approval.) KOTHE AVENUE (200 Block) STATION Centerline Edison 16' North of CL of Edison 116' North of CL of Edison 216' North of CL of Edison Centerline Nevada - 3 SIDEWALK ELEVATION WEST EAST SIDE SIDE 860.04 859.67 858.60 861.49 860.61 862.59 861.61 855.82 ORDINANCE NO. AN ORDINANCE ESTABLISHING GRADES FOR THE F.Y. 2012 SIDEWALK REPAIR ASSESSMENT PROGRAM—ZONE 1, CONTRACT NO. 811, IN THE CITY OF WATERLOO, IOWA BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: SECTION 1. BASE OF LEVELS: Bench Marks. That the base of levels or bench marks establishing the grades of all paved streets within the corporate limits of the City of Waterloo, Iowa, shall be indicated by permanent points from U.S.G.S. monuments at the following locations: USGS 1" Brass Plug USGS Disk #38 1934 USGS Disk #2 1933 USGS Disk USGS 635 Br. Cap USGS #117 JSC 965 USGS Mon TT2 USGS Mon USGS Conc. Mon USGS Mon 1610 USGS #L-11 1933 USGS Brass Plug Kimball (Center Headwall Culvert) Hackett (500' NW along RR tracks) 4th W. (Set in post SW cor of bldg) 18th (SW cor SW bridge) 18th (NE cor bridge over Cedar) Ansborough (West ROW) Wagner Rd. (80' N of Stoddard Mfg) Wagner Rd (NW cor bridge Sta. 75+50) Wagner Rd (NW cox bridge Sta. 60+75) Tenni Terrace (235' NW pl NW Lot) Shaulis (36' North) Nevada (End of flood wall) & San Marnan (@ 200' East) & Hackett (Post 46' SW or SW Rail) & South & 18th (SW cor SW bridge) & 18th (NE cor bridge over Cedar) & Shaulis (301' S. of 01) & Wagner Rd (80' N of Stoddard Mfg) & Wagner Rd (NW cox bridge Sta. 75+50) & Wagner Rd (NW cox bridge Sta. 60+75) & San Marnan (NW p1 NW Lot) & Section 9-89-13 (46' E. E1/4 Cor) & Nevada (W. of National By -Prod) 906.05 849.85 866.55 847.08 847.54 964.39 861.10 868.08 869.55 933.81 861.35 849.74 All Bench Marks elevations are by mean sea level elevation. Section 2. STREET GRADES. All grades established by this ordinance or that may be established hereafter, shall be calculated from the bench marks established by Section One of this Ordinance and shall be calculated on the Centerline of the streets on which they are established. Section 3. GUTTERLINE GRADE. The gutterline grade of all streets with curbs and gutters shall be calculated at two percent (2%) slope below the Centerline grade, except in cases where, by reason of the natural slope and elevation of the ground, approved methods of construction, and benefits to abutting property, it is impractical to maintain under the existing conditions, such as elevation below the Centerline grade. Section 4. SIDEWALK GRADE. The grade of all permanent sidewalks shall, unless some special grade be established by ordinance, conform to the established grade of that part of the street upon which they are located and shall be elevated above such established gutterline grade one foot (1'), except in cases where, by reasons of the natural slope and elevation of the ground, approved methods of construction, and benefits to abutting property, it is impractical to maintain under the existing conditions, such an elevation above the established gutterline grade. Section 5. GRADES FOR STREETS. The grades for streets and sidewalks have been calculated and shall be in one of three divisions as follows: DIVISION I -- IMPROVED STREETS (Street grades with existing ordinance number.) STREET Ackermant Street Avon Avenue Bratnober Street Broadway Street Bryant Avenue Burton Avenue Burton Avenue FROM Parker Riehl Fairview Cedar Bend Lindale Conger Parker TO 809' North of Arlington Conger Broadway Oak Oakland Parker Broadway - 1 - ORD # DATE VOL PAGE 3295 08/22/83 252 544 4533 05/01/02 346 533 4533 05/01/02 346 533 4388 10/10/99 336 363 4533 05/01/02 346 533 4533 05/01/02 346 533 2363 07/12/66 4 213 STREET Columbia Columbia Columbia Conger Conger Cutler Cutler Street Street Street Street Street Street Street Dawson Street Dawson Dawson Dawson Street Street Street Fairview Avenue Grandview Avenue Kern Street Kern Street Kern Street Kern Street Leonard Street Leonard Street Lincoln Street Lincoln Street Lindale Avenue Logan Avenue Logan Avenue Logan Avenue Longfellow Avenue Maplewood Avenue Newton Street Newton Street Newton Street Normandy Street Norwood Avenue Oakland Avenue Park Road Parker Street Parker Street Parker Street Parker Street Poplar Avenue Reed Street Reed Street Riehl Street Riverside Drive Whittier Avenue FROM TO Dawson Conger Dawson Parker Parker 646.5' North Of Arlington Broadway Mullan Broadway Cedar River Conger Arlington Arlington 596.95' North Of Arlington Lincoln 296.5' East Of Reed Fairview Broadway Burton Fairview Leonard 676.15' East Of Leonard Park Rd Parker Parker Broadway Lincoln Logan Fairview Broadway Fairview Burton Burton Longfellow 149' North 303.32' North Of Dawson of Dawson Newton Kern Dawson 426.17' North Of Kern Parker 570' North Cul-de-sac Kern Parker Esther Lindale Reihl Burton Burton Leonard 644' South Of Arlington Oakland Conger Esther Louise Kern Norwood Broadway Leonard Longfellow Of Virginia Donald Riverside Oakland Conger Longfellow Broadway Fairview Logan Columbia Ackermant Broadway Fairview Burton Avon Longfellow Maplewood Oakland Riehl 486.36' North of Kern Parker 559' North Of Arlington ICRR Tracks Riverside Riehl Maplewood Lindale Oakland ORD # DATE VOL 4533 05/01/02 346 2602 07/24/74 4 PAGE 533 731 3295 05/01/02 346 533 4388 10/10/99 336 367 4533 05/01/02 346 533 4533 05/01/02 346 533 2755 07/07/59 3 797 2155 07/07/59 3 797 2492 05/12/69 4 529 2407 05/08/67 4 311 3014 02/26/79 4533 05/01/02 346 533 2508 07/21/69 4 555 4533 05/01/02 346 555 2492 05/12/69 4 529 2407 05/08/67 4 311 4533 05/01/02 346 533 3014 02/26/79 4533 05/01/02 346 533 2155 07/07/59 3 797 3238 09/07/82 247 493 4533 05/01/02 346 533 4533 05/01/02 346 533 4314 07/27/98 332 804 3769 02/18/91 294 847 4533 05/01/02 346 556 4533 05/01/02 346 556 2492 05/12/69 4 529 1764 07/12/48 3 11 4533 05/01/02 346 560 2360 06/14/66 4 206 4533 05/01/02 346 556 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 3822 10/09/91 298 312 2505 07/21/69 4 553 4533 05/01/02 346 557 4533 05/01/02 346 557 2155 07/07/59 3 797 1917 01/27/53 3 320 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 DIVISION II -- IMPROVED STREETS (Street grades established subject to Council approval.) ANGELES DRIVE - Airline Highway to Sabrina Circle (3000 Block) North Edge of Airline Highway Centerline Sabrina ds ELEVATION 901.90 905.89 CLOVERDALE AVENUE - Midland Street to North Dead End (700 - 800 Blocks) Centerline Midland Centerline Lucas North Dead End ds ELEVATION 868.54 864.29 873.07 LEONARD AVENUE - Oakland Avenue to Kern Street (100 Block) 6 ELEVATION Centerline Oakland Centerline Kern 853.68 849.86 LOGAN AVENUE - Kern Street to Parker Street (1100 Block) ds ELEVATION Centerline Kern Centerline Parker 851.28 851.99 RIVERSIDE DRIVE - Maplewood Street to East Dead End (900 Block) Is ELEVATION Centerline Maplewood 856.14 Centerline East Dead End 855.46 SABRINA CIRCLE - Angeles Drive to Cul - de- sac (100 Block) ds ELEVATION Centerline Angeles 905.89 Cul - de -sac 928.66 DIVISION III—UNIMPROVED STREETS (Unimproved streets with sidewalk grades established subject to Council approval.) KOTHE AVENUE (200 Block) STATION Centerline Edison 16' North of CL of Edison 116' North of CL of Edison 216' North of CL of Edison Centerline Nevada SIDEWALK ELEVATION WEST EAST SIDE SIDE 860.04 859.67 858.60 861.49 860.61 862.59 861.61 855.82 ORDINANCE NO. AN ORDINANCE ESTABLISHING GRADES FOR THE F.Y. 2012 SIDEWALK BLOCK GRANT REPAIR ASSESSMENT PROGRAM—ZONE 1, CONTRACT NO. 812, IN THE CITY OF WATERLOO, IOWA BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: SECTION 1. BASE OF LEVELS: Bench Marks. That the base of levels or bench marks establishing the grades of all paved streets within the corporate limits of the City of Waterloo, Iowa, shall be indicated by permanent points from U.S.G.S. monuments at the following locations: USGS 1" Brass Plug USGS Disk #38 1934 USGS Disk #2 1933 USGS Disk USGS 635 Br. Cap USGS #117 JSC 965 USGS Mon TT2 USGS Mon USGS Conc. Mon USGS Mon 1610 USGS #L-11 1933 USGS Brass Plug Kimball (Center Headwall Culvert) Hackett (500' NW along RR tracks) 4th W. (Set in post SW cor of bldg) 18th (SW cor SW bridge) 18th (NE cor bridge over Cedar) Ansborough (West ROW) Wagner Rd. (80' N of Stoddard Mfg) Wagner Rd (NW cor bridge Sta. 75+50) Wagner Rd (NW cos bridge Sta. 60+75) Tammi Terrace (235' NW pl NGS Lot) Shaulis (36' North) Nevada (End of flood wall) & San Marnan (@ 200' East) & Hackett (Post 46' SW or SW Rail) & South & 18th (SW cor SW bridge) & 18th (NE cor bridge over Cedar) & Shaulis (301' S. of 01) & Wagner Rd (80' N of Stoddard Mfg) & Wagner Rd (NW cos bridge Sta. 75+50) & Wagner Rd (NW cor bridge Sta. 60+75) & San Marnan (NW p1 NW Lot) & Section 9-89-13 (46' E. E1/4 Cor) & Nevada (W. of National By -Prod) All Bench Marks elevations are by mean sea level elevation. 906.05 849.85 866.55 847.08 847.54 964.39 861.10 868.08 869.55 933.81 861.35 849.74 Section 2. STREET GRADES. All grades established by this ordinance or that may be established hereafter, shall be calculated from the bench marks established by Section One of this Ordinance and shall be calculated on the Centerline of the streets on which they are established. Section 3. GUTTERLINE GRADE. The gutterline grade of all streets with curbs and gutters shall be calculated at two percent (2%) slope below the Centerline grade, except in cases where, by reason of the natural slope and elevation of the ground, approved methods of construction, and benefits to abutting property, it is impractical to maintain under the existing conditions, such as elevation below the Centerline grade. Section 4. SIDEWALK GRADE. The grade of all permanent sidewalks shall, unless some special grade be established by ordinance, conform to the established grade of that part of the street upon which they are located and shall be elevated above such established gutterline grade one foot (1') , except in cases where, by reasons of the natural slope and elevation of the ground, approved methods of construction, and benefits to abutting property, it is impractical to maintain under the existing conditions, such an elevation above the established gutterline grade. Section 5. GRADES FOR STREETS. The grades for streets and sidewalks have been calculated and shall be in one of three divisions as follows: DIVISION I -- IMPROVED STREETS (Street grades with existing ordinance number.) STREET Ackermant Street Avon Avenue Bratnober Street Broadway Street Bryant Avenue Burton Avenue Burton Avenue FROM Parker Riehl Fairview Cedar Bend Lindale Conger Parker TO 809' North of Arlington Conger Broadway Oak Oakland Parker Broadway - 1 - ORD # DATE VOL PAGE 3295 08/22/83 252 544 4533 05/01/02 346 533 4533 05/01/02 346 533 4388 10/10/99 336 363 4533 05/01/02 346 533 4533 05/01/02 346 533 2363 07/12/66 4 213 STREET Columbia Columbia Columbia Conger Conger Cutler Cutler Street Street Street Street Street Street Street Dawson Street Dawson Dawson Dawson Street Street Street Fairview Avenue Grandview Avenue Kern Street Kern Street Kern Street Kern Street Leonard Street Leonard Street Lincoln Street Lincoln Street Lindale Avenue Logan Avenue Logan Avenue Logan Avenue Longfellow Avenue Maplewood Avenue Newton Street Newton Street Newton Street Normandy Street Norwood Avenue Oakland Avenue Park Road Parker Street Parker Street Parker Street Parker Street Poplar Avenue Reed Street Reed Street Riehl Street Riverside Drive Whittier Avenue FROM Dawson Dawson Parker Broadway Broadway Conger Arlington Lincoln Fairview Burton Leonard Park Rd Parker Lincoln Fairview Fairview Burton 149' North Of Dawson Newton Dawson Parker Cul-de-sac Kern Parker Esther Lindale Reihl Burton Burton Leonard 644' South Of Virginia Riverside Conger Broadway Logan Ackermant Fairview Avon Maplewood Riehl Parker ICRR Tracks Riehl Lindale TO Conger Parker 646.5' North Of Arlington Mullan Cedar River Arlington 596.95' North Of Arlington 296.5' East Of Reed Broadway Fairview 676.15' East Of Leonard Parker Broadway Logan Broadway Burton Longfellow 303.32' North of Dawson Kern 426.17' North Of Kern 570' North Of Arlington Oakland Conger Esther Louise Kern Norwood Broadway Leonard Longfellow Donald Oakland Longfellow Fairview Columbia Broadway Burton Longfellow Oakland 486.36' North of Kern 559' North Of Arlington Riverside Maplewood Oakland ORD # DATE VOL PAGE 4533 05/01/02 346 533 2602 07/24/74 4 731 3295 05/01/02 346 533 4388 10/10/99 336 367 4533 05/01/02 346 533 4533 05/01/02 346 533 2755 07/07/59 3 797 2155 07/07/59 3 797 2492 05/12/69 4 529 2407 05/08/67 4 311 3014 02/26/79 4533 05/01/02 346 533 2508 07/21/69 4 555 4533 05/01/02 346 555 2492 05/12/69 4 529 2407 05/08/67 4 311 4533 05/01/02 346 533 3014 02/26/79 4533 05/01/02 346 533 2155 07/07/59 3 797 3238 09/07/82 247 493 4533 05/01/02 346 533 4533 05/01/02 346 533 4314 07/27/98 332 804 3769 02/18/91 294 847 4533 05/01/02 346 556 4533 05/01/02 346 556 2492 05/12/69 4 529 1764 07/12/48 3 11 4533 05/01/02 346 560 2360 06/14/66 4 206 4533 05/01/02 346 556 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 3822 10/09/91 298 312 2505 07/21/69 4 553 4533 05/01/02 346 557 4533 05/01/02 346 557 2155 07/07/59 3 797 1917 01/27/53 3 320 4533 05/01/02 346 557 4533 05/01/02 346 557 4533 05/01/02 346 557 DIVISION II -- IMPROVED STREETS (Street grades established subject to Council approval.) ANGELES DRIVE - Airline Highway to Sabrina Circle (3000 Block) North Edge of Airline Highway Centerline Sabrina ds ELEVATION 901.90 905.89 CLOVERDALE AVENUE - Midland Street to North Dead End (700 - 800 Blocks) Centerline Centerline North Dead Midland Lucas End LEONARD AVENUE - Oakland Avenue to Kern Street (100 Block) Centerline Centerline Oakland Kern ds ELEVATION 868.54 864.29 873.07 ELEVATION 853.68 849.86 LOGAN AVENUE - Kern Street to Parker Street (1100 Block) a ELEVATION Centerline Kern Centerline Parker 851.28 851.99 RIVERSIDE DRIVE - Maplewood Street to East Dead End (900 Block) ds ELEVATION Centerline Maplewood 856.14 Centerline East Dead End 855.46 SABRINA CIRCLE - Angeles Drive to Cul - de- sac (100 Block) ELEVATION Centerline Angeles 905.89 Cul - de -sac 928.66 DIVISION III—UNIMPROVED STREETS (Unimproved streets with sidewalk grades established subject to Council approval.) KOTHE AVENUE (200 Block) STATION Centerline Edison 16' North of CL of Edison 116' North of CL of Edison 216' North of CL of Edison Centerline Nevada - 3 - SIDEWALK ELEVATION WEST EAST SIDE SIDE 860.04 859.67 858.60 861.49 860.61 862.59 861.61 855.82 CITY OF WATERLOO Council Communication City Council Meeting: December 5, 2011 Prepared: November 30, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 3 - $70,922.00 INCREASE F.Y. 2011 MARK'S PARK PLAY AREA AND PERFORMANCE S IRUCTURE CON TRACT 773 Submitted by: Jamie Knutson P.E., Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Summary Statement Transmitted herewith is Change Order No. 3 in the amount of $70,922.00. This change order is for work performed by Prairie Construction Co., Inc. for the following: 1. Added lighting 2. Sound system 3. Extra for forming concrete piers at benches 4. Repair footprints in the playground protective surface Expenditure Required N/A Source of Funds Black Hawk Gaming Association funds Policy Issue N/A Alternative None Background Information: This expenditure will allow the City to maximize the grant from RECAT. Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department CITY OF WATERLOO Council Communication City Council Meeting: December 5, 2011 Prepared: November 28, 2011 Dept. Head Signature: # of Attachments: 1 SUBJECT: Waterloo CVB Hotel -Motel Tax Grant Application, FY13 Submitted by: Cainmie Scully Recommended City Council Action: Authorization to submit attached grant proposal to the Waterloo CVB Hotel -Motel Tax Grant process for FY13 Summary Statement Requesting permission of the Mayor and the City Council to authorize the submission of a Waterloo CVB Hotel -Motel Tax Grant Application for FY13. Expenditure Required $105,218 Source of Funds Background Information: 0-1 $41,470 - CAT/Vision Iowa Grant request $15,000 - CAT/Vision Iowa Grant request $3,748 - Phelps Youth Pavilion marketing/advertising $45,000 - WCA staff salary/benefits The Waterloo CVB distributes Hotel -Motel Tax grants annually to organizations that bring visitors to Waterloo throughout the year. Grants awarded are not intended to provide operational support, but rather are intended to support specific marketing, capital and event projects that help advance the goals of this program. Waterloo Hotel -Motel Tax Grant application, FY 2013 Waterloo Hotel -Motel Tax Grant Application, FY2O13 CVB Partner Grant Application Entire application MUST be typed Total Request: $ 41,470 Total Project Cost $ 105,218 Contact Information Name of organization EIN Waterloo Center for the Arts 42-6005327 Check payable to (if different than above) Name & Date of project/event Attracting visitors through art, culture and a new downtown attraction Contact person Address City Shannon Farlow 225 Commercial Street Quincy State IA Zip 50613 Phone number 319-291-4490 Email shannon.farlow@waterloo-ia.org Organization web address www.waterloocenterforthearts.org 1. Organizational/Background information a. What is the mission of your organization? The Waterloo Center for the Arts' mission is to initiate and further awareness, appreciation and support of the arts by a diverse audience through collection, preservation, exhibition, education, support of area artists and outreach programming. The Center's newest addition, the Phelps Youth Pavilion, launches a world of interactive wonder, discovery and learning for children and their families. The Waterloo Center for the Arts offers a full range of programs including exhibits, educational/interpretive programs for all ages, care and display of a significant permanent art collection, special events, room rentals, Gift Store, ArtHouse Cafe', and an active volunteer program. The Waterloo Center for the Arts strives to support local, state and Midwest artists, and to partner with area schools and cultural and community organizations create a more inclusive Cedar Valley community. b. How does your organization benefit the community? The Waterloo Center for the Arts serves the community by providing quality cultural and educational opportunities, such as exhibits, educational/interpretive programs, displays of a significant collections of artwork, special events, group and school tours, and classes/workshops; all of which attract not only local visitors but people from outside the Cedar Valley area. The Center has also welcomed nearly 100,000 visitors to its interactive Phelps Youth Pavilion since opening. Opening in Summer 2013, the Center will add the adjacent amphitheatre and Mark's Park to its umbrella, which will expand programming opportunities that will also increase its ability to attract more out of town visitors. In addition to offering a variety of events and programs for preschool through seniors, the Center is home to the Waterloo Community Playhouse, Black Hawk Children's Theatre, Metropolitan Chorale, Municipal Band, NAMI Club, Senior Citizens Club, Senior Singers, and several additional community organizations and hobby groups who 5 Waterloo Hotel -Motel Tax Grant application, FY 2013 hold regular meetings at the Center. The Center also hosts hundreds of one-time events such as wedding receptions, meetings, reunions, dances, parties, craft expositions, political gatherings, and workshops each year. In fiscal year 2011, 113,411 visitors from across the world were served in the Waterloo Center for the Arts building through thousands of programs, events, and meetings. The Center not only serves as a cultural venue, but as a convention, conference, and meeting place to gather, attracting visitors from across the globe. The Center has also garnered statewide attention with 3 prestigious awards in 2009: Attraction of the Year from the Waterloo and Cedar Falls Tourism Bureaus, Tourism and Arts Award from the Iowa Department of Tourism, and also the Best Art Class designation from Nickelodeon. The Waterloo Center for the Arts is an economic engine for tourism, education, and quality of life in the Cedar Valley community. c. How long has your organization been in existence? 1947 d. How many staff members and/or volunteers are involved with the organization? The Waterloo Center for the Arts employs 13 full time staff and approximately 45 part-time staff. e. Is a member of the Waterloo City Council on your Board of Directors? If yes, please list. Carolyn Cole represents the City Council on the Cultural & Arts Commission Board, which is the governing body of the Waterloo Center for the Arts. f. How does your organization market outside of Black Hawk County? We utilize a variety of media outlets to reach potential visitors from outside of the county. Our online presence — through our own websites, community and media calendars, facebook pages and ads, and association/tourism websites - has been an increasingly great way to expand our reach faster and more efficiently, and oftentimes with no costs associated. We have also utilized television ads (KW WL, Mediacom), billboards, print advertising in the Waterloo/Cedar Falls Visitors Guide and Eastern Iowa Tourism Visitors Guide, through the Customized Newspaper Advertising network, desmoinesregister.com, Dubuque Telegraph Herald, and The Iowan, among others to reach outside the county. g. How many guests per year visit your attraction? In fiscal year 2011, 113,411 visitors from across the world visited the Waterloo Center for the Arts. h. How many of those visitors are from outside of Black Hawk County? 50% i. What is your measurement tool for attendance, etc. There is an admission charge to enter the Phelps Youth Pavilion, so the Center's Point of Sale system tracks the number of visitors to the Pavilion. We also have a pre -registration system in place for most of our events/classes which allows us to track attendance in that way. In regards to the demographics of our attendees, we have implemented zip code tracking where we collect the zip codes of our visitors (to the Phelps Youth Pavilion or one of our classes or events). We also ask each of our wedding rentals where their guests are from, and how many hotels they utilized in Waterloo. This has been a remarkable way to tangibly see how our building is truly a resource for the community, giving people a great place to bring their events (and subsequently, out of town visitors). We also gather additional demographic information from our guest book entries. 2. In what manner have you actively supported or participated with the Waterloo CVB in the last 12 months? Examples include tradeshows, co-op marketing, event bids, etc. We have enjoyed a great partnership with the CVB for many years. We work with the CVB by distributing the Visitors Guide in our brochure racks and including it with any information requests that we receive. We also 6 Waterloo Hotel -Motel Tax Grant application, FY 2013 participate in a variety of opportunities presented to us by the CVB, such as the Iowa Tourism Conference 2013 bid, Vacation in the Valley promotional packages, co-op marketing, coupons for convention groups, photos/feature information for website/promotional materials, and distribution of Visitor Guides/maps. The CVB office is also a great retail outlet for select merchandise from our Gift Store. 3. Project/Event Information: a. Please describe the goals for the project. The goals of this project are twofold (1) to introduce and promote the new amphitheatre and Mark's Park areas as great attractions and the perfect host sites for a variety of events, performances, parties and gatherings, and (2) to inspire visitors to take advantage of the Waterloo Center for the Arts' programs and offerings. The Amphitheatre and Mark's Park Waterloo has a great group of partners who are all working hard to implement the Master Plan for downtown. The new amphitheatre and Mark's Park are two of the final pieces in the River Renaissance plan, and are slated to be open on June 30/July 1, 2012. These projects expand the attraction of downtown Waterloo as destination, as they sit adjacent to the WCA and within blocks of many local attractions. The WCA will be coordinating the rentals and promotion of amphitheatre. Adding this type of unique attraction on the river will continue to bring more people to downtown Waterloo to enjoy local hotels, bars, restaurants, and businesses before and after concerts/shows at the amphitheatre. This project is seeking support for the grand opening weekend and for year-round marketing efforts of this new attraction. On the grand opening weekend, we are seeking funding for the entertainment that will take place on July 1(2 bands and 2 children/family-focus entertainment acts). The entire grand opening weekend will feature a variety of 'acts' on the amphitheatre stage and upper/lower plaza areas, with the goal of highlighting the various ways the space can be used. It will be a community festival, yet will attract visitors from outside of the area because of the uniqueness that the amphitheatre and Mark's Park (playground/splash park) bring to the downtown area. We will also be developing and distributing a brochure/rack card showcasing the amphitheatre, its offerings and how it can be utilized. This will also serve as great tool for the CVB as they continue their plan of work in attracting groups and visitors to our community. We will promote the amphitheatre in two ways —first, targeting people who would potentially use the space as a 'renter' and secondly, targeting those potential event attendees. The programming on the amphitheatre can be as diverse as our population —from big name concerts, local bands, puppet shows, weddings/receptions, festivals, product unveilings, festivals, river - related events, fireworks, races, company celebrations — the possibilities are endless! We will utilize a variety of outlets (see question 8 for marketing details) to achieve this marketing mix to the right demographics. The Waterloo Center for the Arts The WCA offers art exhibitions of national caliber (ie - in Fall 2011, it garnered support and attention from the country of the Bahamas by bringing 10 master artists from the Bahamas to Waterloo for an exhibition and symposium related to their work), programs and classes for adults, kids and families, events that attract people from both inside and outside of Black Hawk County (Holiday Arts Festival, Riverside Luncheons, Jazz on the Cedar, Rooftop Jazz & Blues, Come As You Art, Vertigo Performance Art Series), and its Phelps Youth Pavilion (a hands-on children's museum that has been recognized with local, regional and statewide awards, and has welcomed nearly 100,000 visitors since opening in 2008). To encourage more visitors from outside the area, the Center would like to focus some of its 2012-13 advertising efforts outside of Waterloo with more online advertising, mixed with the traditional media outlets. The media outlets included in this portion of the project are: Facebook.com, Greater Cedar Valley Chamber of Commerce Cedar Valley, easterniowatourism.org, Lamar Advertising, The Iowan, Customized Newspaper Advertising, 7 Waterloo Hotel -Motel Tax Grant application, FY 2013 myvacationland.com Magazine, The Courier, Mix 93.5 FM, Cedar Falls Utilities, Mediacom, and KWWL-TV (see question 10d for what exactly this grant would fund from this list). Being a CVB partner is a privilege and one that the WCA is proud to have. We are thrilled to be a resource for the community and to provide diverse programming that attracts residents and especially visitors from out of town. Continuing this partnership is a focal point of the WCA's long-term goals, and we look forward to moving ahead with great excitement. b. Please describe the mechanism for measuring the success of the project goals. Increased annual attendance at Waterloo Center for the Arts' events and programs and overall interest in and attendance at amphitheatre events will help determine the success of this project. Keeping the Waterloo Center for the Arts in front of the public eye is crucial in helping others see the how we contribute to the landscape of Waterloo and its many attractions and resources. We have been part of this community since 1947 and can only continue to enhance our programs and offerings for residents and visitors alike with the support of organizations such as the Waterloo CVB. Our success will also be measured through the success of our partnership with the CVB - if we can continue to assist the CVB in securing bids (such as the 2013 Iowa Tourism Conference), work in partnership through co-op ads or travel packages, this too will help measure the impact of our organization. The WCA also conducts periodic e -surveys of its visitors, provides a feedback link on its website, and has a guest book near its entrance that welcomes visitors to indicate where they are visiting from, how they heard about the Waterloo Center for the Arts and asks for their feedback on future programming. 4. Is this a new project or idea? If yes, please explain how this proposal explores a new idea, new direction, is innovative or is a new project? The CVB has generously supported the Waterloo Center for the Arts' marketing efforts for many years, yet this particular project does explore some different methods of marketing (ie — more online marketing efforts with different vendors). The amphitheatre portion of this project is a completely new attraction for the City of Waterloo, and one that is part of the master plan that enhances the quality of life for residents of the Cedar Valley and creates new visitor attractions in the region. This project is part of a nearly $20 million investment in the downtown Waterloo area for new quality of life measures, creating a vibrant downtown that will ignite excitement for residents and visitors alike, attract a new age of workforce to the area, and leverage the excitement to inspire additional developments and projects in the area. It will change the landscape (and river-scape) of the downtown area for years to come. The impact of this project is far-reaching and long lasting. The WCA works in partnership with the community to build a stronger appreciation for the arts and provide cultural experiences for people of all ages, and this project will extend our reach. The WCA offers a variety of programs — from room rentals, which attract events that bring visitors from across the nation, to the Phelps Youth Pavilion. The new amphitheatre and Mark's Park are also part of a larger, community -wide initiative designed to create a vibrant downtown. Waterloo is building itself anew with this bold approach and this project will be a magnet for people, activity and development. 5. How does this event bring people to Waterloo from outside Black Hawk County? The Waterloo Center for the Arts is a community resource that provides programming, events, exhibitions, children's museum, and now a new amphitheatre and Mark's Park (playground and splash park). It also attracts great group usage through its room rentals for a variety of events, conferences, meetings, weddings, and receptions. The Schoitz Rooms in the WCA are rented out for weddings every weekend of the year through mid - 2013, with a few 2014 dates already booked as well. There is a demand to host your event at the WCA—couple that with our own internal programming and events and it creates diverse attraction that serves all populations 8 Waterloo Hotel -Motel Tax Grant application, FY 2013 and attracts a wide variety of visitors. We have a wonderful group of supporters within the community, and oftentimes they are our best source of referrals — they are hosting events at the WCA that attract out of town visitors, showcasing our facility and programs to prospective employees and their families, bringing their visiting families/friends to our events and Phelps Youth Pavilion. Putting marketing resources into the programs that we offer will take the positive message that our supporters are saying to outlets outside of the area. If we can create excitement outside the area, it will certainly feed of the excitement within our community, resulting in greater overall visitation to Waterloo. 6. What are expectations for attendance? Inside the Waterloo Center for the Arts, we are working to surpass the FY10 attendance of 113,411 by 5%. It is difficult to anticipate the attendance at the amphitheatre and Mark's Park area, especially during this first year of operation, but we expect it will attract many thousands of visitors to utilize its space. a. How many people do you expect from outside of Black Hawk County? The amphitheatre has the potential to push this number considerably higher based on the programming that is done in that space, but overall we anticipate 50% of our visitors come from outside of Black Hawk County. We recently began collecting more tangible information from our visitors when possible, and the feedback has been remarkable: • During the World's Greatest Spring Break (March 2011), the Phelps Youth Pavilion alone welcomed visitors from 61 zip codes, representing 11 states. • The Phelps Youth Pavilion daily admission (April - August 2011) attracted visitors from 131 zip codes, representing 30 states. • The Waterloo Center for the Arts' wedding room rentals (May - October 2011) attracted visitors from 31 states, and resulted in at least 456 hotel rooms. b. Please describe the specific mechanism for tracking attendance. Our Point of Sale system tracks the number of Phelps Youth Pavilion visitors and class/event attendees — attendance and demographic information is both collected when visitors sign up for an event or pay daily admission to the Pavilion. This includes collecting visitors' zip codes and asking how they heard about our programs and us. As noted in question (1i), we also gather guests' demographic and hotel usage information through our personal inquiries and guest book entries. 7. What are your expectations for hotel room use in Waterloo? We anticipate that visitors to our programs, events and facility will utilize over 1,000 hotel rooms throughout the year. It is difficult to know what the amphitheatre will drive for hotel usage because performances and events are not yet planned for that space, but the potential is exponential. Determining this exact overall number is also difficult to estimate because many of our visitors come and go and don't let us know why they're in town or where they're staying; we also see (wonderful) overflow traffic when other facilities or businesses are hosting meetings and conventions. So, although the WCA may not have been the reason they came to Waterloo, we serve as resource and attraction while they are here, making their overall visit even more memorable. 8. Please describe your marketing efforts. To draw attention to the grand opening of the amphitheatre, we will be seeking out top-notch performers that can attract a variety of patrons. We anticipate 2 bands and 2 kid/family performers for Sunday, July 1. Additionally, ongoing marketing of amphitheatre and Mark's Park — to potential events and to potential visitors — will help create a positive image for downtown and draw new visitors of all ages to the community. The majority of amphitheatre programming will take place April through October due to the weather. Without knowing the exact events and performances that will take place on the amphitheatre stage, we will finalize the marketing/advertising Waterloo Hotel -Motel Tax Grant application, FY 2013 plans for those events as we book them. This will allow us to tailor our marketing message to the appropriate demographic. The marketing funds would support promoting the amphitheatre and Mark's Park to the general public to use/explore on a daily basis, as well as focus on specific WCA events/programs planned in that space. Part of the marketing plan will also include promoting the actual space to performers and potential event planners that would be interested in renting this attraction. From local events that attract out of town visitors to big name performers, the amphitheatre will build on the synergy in the downtown area and offer a new outdoor venue for a variety of events. This project will also promote the Waterloo Center for the Art's Phelps Youth Pavilion, room rentals, Holiday Arts Festival, exhibitions, and special events/programs. Our exhibitions and the Phelps Youth Pavilion have become destinations for travels across the nation, and our room rentals attract groups of visitors who might not otherwise patron the WCA if it weren't for the event taking place in our building. These are all great opportunities to 'wow' our visitors and encourage them to visit us again and experience many of the different programs and events offered. Overall, our marketing efforts will be diverse, yet tailored to the demographics we are seeking to attract for each of our programs/events. The Amphitheatre will be marketed in the desmoinesregister.com, kcrg.com, kgan.com, Facebook.com, 2013 Iowa Travel Guide, and through direct mail distribution to potential renters of the space. The Waterloo Center for the Arts will use the same media outlets as the amphitheatre (except the Iowa Travel Guide), in addition to easterniowatourism.org, The Iowan, Customized Newspaper Advertising, myvacationland.com Magazine, Mediacom, Greater Cedar Valley Chamber of Commerce, Lamar Advertising, The Courier, Mix 93.5 FM, Cedar Falls Utilities and KW WL -TV. See below information about how the budget will be divided among the media outlets. CVB Grant Budget- WCA marketing desmoinesregister.com (WCA) $ 5,000 kcrg.com (INCA) $ 2,250 kgan.com (WCA) $ 2,250 Facebook.com(WCA) $ 2,000 easterniowatourism.org (WC4) $ 750 The Iowan (WCA) $ 800 Customized Newspaper Advertising (WCA) $ 1,870 myvacationland.com Magazine (WC4) $ 750 Mediacom (WCA) $ 5,200 Greater Cedar Valley Chamber of Commerce (WCA) $ 350 Lamar Advertising (WCA) $ 2,200 The Courier (WCA) $ 4,065 MIK 93.5 FM (WCA) $ 3,600 Cedar Falls Utilities (WCA) $ 2,400 KWWL-TV(WCA) $ 6,133 CVB Grant Budget - Amphitheatre desmoinesregister.com (Amphitheatre) $ 5,600 kcrg.com (Amphitheatre) $ 3,000 kgan.com (Amphitheatre) $ 3,000 Facebook.com (Amphitheatre) $ 3,000 2013 Iowa Travel Guide (Amphitheatre) $ 1,000 Grand Opening entertainment (Amphitheatre) $ 3,000 New brochure/rack card (Amphitheatre) $ 1,000 Direct mall campaing of new brochure (Amphitheatre) $ 1,000 $ $ 39,618 ( a. What specific marketing will you be doing outside of Black Hawk County? The following outlets will help us reach potential visitors from outside of Black Hawk County: 2013 Iowa Travel Guide, Customized Newspaper Advertising, desmoinesregister.com, easterniowatourism.org, Facebook.com, Greater Cedar Valley Chamber of Commerce, kcrg.com, kgan.com, KWWL-TV, Mediacom, myvacationland.com Magazine and The Iowan. 20,600 9. How does this project have a positive and lasting impact on Waterloo? The Waterloo Center for the Arts has been and will continue to be a resource for the community — to engage residents and attract visitors alike. The exciting addition of the amphitheatre and Mark's Park to our facility gives us the opportunity to expand our offerings and programming reach, to attract different groups and events to Waterloo because of the unique attractions we have. There is so much synergy in the heart of downtown, with multitude of great museums, organizations, and businesses and museums working together to create a positive 10 Waterloo Hotel -Motel Tax Grant application, FY 2013 experience and an exciting destination for visitors. Together we make up the landscape of the downtown area, and projects like this ensure that we can continue to have a lasting impact by bringing as many visitors as possible to our community. 10. Please fill out the attached budget information (attached Excel file), and provide the following budget snapshot and information. a. Total Income: $105,218 b. Total Expenses: $105,218 c. Net Profit (Loss) for the event: $0 d. How will the grant funds specifically be used? (10 pts. possible) The grant funds will be specifically used to fund entertainment for the July 1 grand opening date of the amphitheatre, printing and distribution of the amphitheatre's promotional brochure/rack card, and advertising placement in the following outlets: 2013 Iowa Travel Guide, Customized Newspaper Advertising, desmoinesregister.com, easterniowatourism.org, Facebook.com, kcrg.com, kgan.com, Mediacom, myvacationland.com Magazine, and The Iowan. e. How will profit (if applicable) be used by the project/organization? N/A Additional Information Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? N/A Acknowledgment and Signature I have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the Grant Application. 1, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. Signature of Applicant Date 11 Waterloo Center for the Arts 1 CVB Partner Application 1 FY13 Income: List all income expected for the project. Round dollar figures to the nearest dollars. Please note if income from grants/sponsors has been secured or if funds are still pending. Income Source Income/In-Kind (please note if cash or in-kind) Source Pending/Secured CVB Grant: WCA marketing portion of project $20,870 Cash Pending CVB Grant: amphitheatre portion of project $20,600 Cash Pending Vision Iowa Marketing Grant $15,000 Cash- Vision Iowa Pending Youth Pavilion advertising budget $3,748 Cash - WCA Pending Marketing staff salary/benefits (40 hrs/wk) $45,000 Cash - WCA Secured Total Income $105,218 $ 5,000 Expenses: Provide an itemized list of all expenses, including both fundable and non -fundable items Note which fundable expenses will be met by the Hotel -Motel Tax Grant. Cash and in-kind ma ch funds must be 50% of the total project cost or greater. Expenses should include items like the following: Travel expense , bid/guarantee fees, registration costs, facility rental, equipment rental, design costs, capital expenses (please specify each), safety and security costs, medical services, salaries, professional services (legal, accounting, etc.), prizes (cash and other), marketing and advertising, insurance, honoariums, speaker's fees, hotel rooms, food & beverage, postage, phone, utilities, printing, other (please specify). Please note that this list includes examples that are both fundable and non fundable. Refer to the list on pages 2 & 3 for the complete list of fundable and non fundable. Expense Description Expense Total H -M Grant Request Cash Match In -Kind Match 2013 Iowa Travel Guide (Amphitheatre) $ 1,000 Cedar Falls Utilities (WCA) $ 2,400 Customized Newspaper Advertising (WCA) $ 1,870 desmoinesregister.com (Amphitheatre) $ 5,600 desmoinesregister.com (WCA) $ 5,000 Direct mail campaing of new brochure (Amphitheatre) $ 1,000 easterniowatourism.org (WCA) $ 750 * Facebook.com (Amphitheatre) $ 3,000 Facebook.com (WCA) $ 2,000 Grand Opening entertainment (Amphitheatre) $ 3,000 Greater Cedar Valley Chamber of Commerce (WCA) $ 350 kcrg.com (Amphitheatre) $ 3,000 kcrg.com (WCA) $ 2,250 * kgan.com (Amphitheatre) $ 3,000 kgan.com (WCA) $ 2,250 * KWWL-TV (WCA) $ 6,133 Lamar Advertising (WCA) $ 2,200 Mediacom (WCA) $ 5,200 Mix 93.5 FM (WCA) $ 3,600 myvacationland.com Magazine (WCA) $ 750 * New brochure/rack card (Amphitheatre) $ 1,000 * The Courier (WCA) $ 4,065 The Iowan (WCA) $ 800 * Marketing staff salary/benefits (40 total hours/week) $ 45,000 * Totals $ 105,218 $ 41,470 $ 63,748 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward s BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: December 5, 2011 Prepared: November 30, 2011 Dept. Head Signature: Aric Schroeder if # of Attachments: _ 1 _ SUBJECT: Request to vacate, sell and convey an approximately 120' long portion of public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition to Redonna Parker for $406.00 for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Set a date of hearing for a request to vacate an approximately 120' long portion of public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard. Staff recommends denial of the request to vacate the alley. Summary Statement: Transmitted herewith is a request to vacate, sell and convey the public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard. The applicant noted that she owned a portion of the alley as she purchased the vacated Wilkins Street in 1976 and could have closed down the alley any time in the last 40 years. Staff noted that the vacate in question had used a poor legal description that may have inadvertently conveyed the section that is now used as alley. By allowing the neighborhood to use the alley for the last 40 years a claim of adverse possession could be made by the neighbors to keep the alley open. The applicant noted that she had been paying taxes on that section of alley for the last 40 years. Staff is concerned with the request because of the irregularity that a portion of the alley may have inadvertently been vacated but the area has remained to be used by the public as a public alley, and the vacate request will only vacate a portion of the alley and create a dead end alley, which is against City policy. At their May 3'd meeting, the Planning and Zoning Commission recommended 7-0 with one member abstaining to deny the request. Several abutting land owners to the alley spoke in opposition to the request and members of the commission noted that the alley had been in use for 40 years and allowing the alley to be closed would create difficulty in using the remaining alley. Members also noted that vacating a section of alley would be against City CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BUILDING & GROUNDS COMMITTEE September 19, 2011 4:45 p.m. Council Chambers Members present: Getty, Welper. Absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Welper, seconded by Getty that request of Redonna Parker to vacate, sell and convey approximately 120 foot long portion of public alley located behind the home of 624 Adams Street located in Block 8 of Rose Hill Addition for $406.00 for the purpose of closing the alley and incorporating the area into the applicant's rear yard be denied; and forward said request to the City Council agenda to set a date for public hearing—Submitted by Aric Schroeder, City Planner, be approved. Ayes: Two. Motion carried. Noel Anderson, Community Planning and Development Director, stated the applicant vacated the street and did not omit this portion. This request does not meet the City policy to sell it. Aric Schroeder, City Planner, reported the property is being used as an alley for access and the landowners were notified. Two property owners have spoke in opposition of the request. Redonna Parker, reported that the alley is not necessary for access, be approved. Ayes: Two. Motion carried. Moved by Getty, seconded by Welper that request of Sean Duggan to purchase and move a 24' x 24' (576 square foot) detached garage from 910 West Shaulis Road in the amount of $500.00 in conjunction with property purchased as part of the West Shaulis Road Extension/Ansborough Avenue Reconstruction Project; and forward said request to the City Council agenda to set a date for public hearing—Submitted by Tim Andera, Associate Planner, be approved. Ayes: Two. Motion carried. With no further business before the Council, it was moved by Welper, seconded by Getty that the meeting be adjourned at 5:01 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: Alley Vacate — 624 Adams May 3, 2011 The request is to vacate approximately 120' of alley behind the applicant's home at 624 Adams Street. The applicant owns the property on both sides of the requested vacate. In addition, the applicant owns a 60' long section of alley that was obtained through the vacation of Wilkins Street in 1976 that lies directly west of the proposed vacate area. Because the applicant owns o section of the alley, it is unclear if the applicant could block off that section of alley or would be required to keep it open and functional. The applicant has noted that she feels the alley is not needed and would like to prevent people from speeding down the alley. Staff has concerns with the request as it could negatively affect vehicular traffic conditions, as it would effectively block the alley. This would create a situation where the ends of the alley are open, but the middle is closed and no turnaround would be available. For this reason it is against City Policy to vacate a portion of an alley without vacating the entire alley. No platting is required as part of the request. Therefore, staff recommends the request to vacate a portion of the public alley directly behind her home at 624 Adams Street in Block 8 of Rose Hill Addition be denied for the following reasons: 1. The request would appear to have a negative impact vehicular traffic conditions in the area. 2. It is against City Policy to vacate only a portion of an alley. P$ffe2612 Plat Map — 624 Adams Street Vacate 24" Storm Sewer 12" Sanitary Sewer Page 64 4 ;s. -':°''C' 41.: Pt -• ,v Ai 8" Sanitary Sewer Site in Question Tfu. ).� 'u* 15" Storm Sewer '' wh x c ter" 24" Storm Sewer 12" Sanitary Sewer Page 64 ROSE. /I i 41.: Pt ti T I � Site in Question c:;. o 'u* 24" Storm Sewer 12" Sanitary Sewer Page 64 INTENT TO VACATE City of Waterloo Planning and Zoning 715 Mulberry Street Waterloo, IA 50703 We the undersigned, as adjacent property owners of right-of-way requested to be vacated and generally described as (address or general location): have no objection to the right-of-way being vacated and have been offered the opportunity to buy a portion of the right of way. We wish to make the following known (check which applies): We/I wish to purchase from the City the one-half of the right-of-way that adjoins our/my property (sign and date below and complete items 1-3). Wer(]livish to purchase from the City the entire portion of the right-of-way that adjoins our property `Y=" We/I do not wish to purchase from ' e City any portion oithc right-of-wa and dale below and leave items 1-3 blank).K ' ami( Cr iGlr1�0'GUr2ei" i re ofadjace ( property owner Dateet' i0; # nig —01?- 02/ro 4 ftr fl x.7o© 6` Address Phone Sll^ -- di5 (p --V5-Va de / 1. Offer Price [Note: If the offer price meets the Sale of Property Polley (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CUBA): • Costs (surveying & mise., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Portion of Alley You Intend to Purchase: 2. Transfer of Ownership: In what name(s), company or corporation shall the property be assigned to? (Give speccii attention to spelling as these names will be verified emand transposed as submitted onto the deg/`GdGr/Z, (7 /!theft e. be , /7g% % (� - 3. Deed: At the time of the buyer's final payment, the sellers shall convey the premises to the buyers by quitclaim deed. Please indicate the legal form you wish to be transferred in (Le., as tenants-in- common, joint tenancy with full rights of survivorship, or as individual ownership.) �r i,� 7 i7 >7 , ih — to An Anon, Page 66 Legal Description Alley Vacate, Sale and Conveyance The Twenty (20) foot public alley as platted in Block Eight (8), Rose Hill Addition in the City of Waterloo, Iowa lying Easterly of a line drawn between the Northwesterly corner of Lot Nine (9) in said Block Eight (8) to the Southwesterly corner of Lot Ten (10) in said Block Eight (8) and lying Westerly of a Northerly extension of a line drawn parallel and Thirty-four (34) feet East of the East line of Lot Eight (8) in said Block Eight (8). Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & DevelopmentDirector Council Communication City Council Meeting: December 5, 2011 Prepared: November 30, 2011 Dept. Head Signature: Aric Schroeder et # of Attachments: _ lj _ (21l°[ bG11 SUBJECT: Request to vacate, sell and convey an approximately 120' long portion of public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition to Redonna Parker for $406.00 for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Set a date of hearing for a request to vacate an approximately 120' long portion of public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard. Staff recommends denial of the request to vacate the alley. Summary Statement: Transmitted herewith is a request to vacate, sell and convey the public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard. The applicant noted that she owned a portion of the alley as she purchased the vacated Wilkins Street in 1976 and could have closed down the alley any time in the last 40 years. Staff noted that the vacate in question had used a poor legal description that may have inadvertently conveyed the section that is now used as alley. By allowing the neighborhood to use the alley for the last 40 years a claim of adverse possession could be made by the neighbors to keep the alley open. The applicant noted that she had been paying taxes on that section of alley for the last 40 years. Staff is concerned with the request because of the irregularity that a portion of the alley may have inadvertently been vacated but the area has remained to be used by the public as a public alley, and the vacate request will only vacate a portion of the alley and create a dead end alley, which is against City policy. At their May 3rd meeting, the Planning and Zoning Commission recommended 7-0 with one member abstaining to deny the request. Several abutting land owners to the alley spoke in opposition to the request and members of the commission noted that the alley had been in use for 40 years and allowing the alley to be closed would create difficulty in using the remaining alley. Members also noted that vacating a section of alley would be against City CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: December 5, 2011 Prepared: November 30, 2011 �/ Dept. Head Signature: Aric Schroeder `� # of Attachments: lj t2-11°Sll SUBJECT: Request to vacate, sell and convey an approximately 120' long portion of public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition to Redonna Parker for $406.00 for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Set a date of hearing for a request to vacate an approximately 120' long portion of public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard. Staff recommends denial of the request to vacate the alley. Summary Statement: Transmitted herewith is a request to vacate, sell and convey the public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition for the purpose of closing a portion of the alley and incorporating the area into the applicant's rear yard. The applicant noted that she owned a portion of the alley as she purchased the vacated Wilkins Street in 1976 and could have closed down the alley any time in the last 40 years. Staff noted that the vacate in question had used a poor legal description that may have inadvertently conveyed the section that is now used as alley. By allowing the neighborhood to use the alley for the last 40 years a claim of adverse possession could be made by the neighbors to keep the alley open. The applicant noted that she had been paying taxes on that section of alley for the last 40 years. Staff is concerned with the request because of the irregularity that a portion of the alley may have inadvertently been vacated but the area has remained to be used by the public as a public alley, and the vacate request will only vacate a portion of the alley and create a dead end alley, which is against City policy. At their May 3rd meeting, the Planning and Zoning Commission recommended 7-0 with one member abstaining to deny the request. Several abutting land owners to the alley spoke in opposition to the request and members of the commission noted that the alley had been in use for 40 years and allowing the alley to be closed would create difficulty in using the remaining alley. Members also noted that vacating a section of alley would be against City CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer policy that does require the City to vacate the entire alley. At their September 19th meeting, the Building and Grounds committee unanimously recommended to deny the request noting that the request was against City policy which requires an alley vacates to vacate the entire alley and based on the Planning and Zoning Commission Recommendation. Expenditure Required: None Source of Funds: N/A Policy Issue: Vacate portion of public alley. Alternative: Don't vacate and leave the public alley open. Legal Description: See attached Background Information: Staff would note that the applicant owns the property on both sides of the requested vacate. In addition, the applicant apparently owns a 60' long section of the alley that was obtained through the vacation of Wilkins Street in 1976 that lies directly west of the proposed vacate area. Because the applicant appears to own a section of the alley, it is unclear if the applicant could block off that section of alley or would be required to keep it open and functional. It would not appear that it was the intent to include this section of alley when the street was vacated, but the legal description does not exclude the alley portion. However, after that vacate, the alley remained opened for public use. The applicant has noted that she feels the alley is not needed and would like to prevent people from speeding down the alley. The applicant has added that a tree knocked down in a storm has been blocking the alley since early July and has not been removed. The applicant has noted that this shows the alley could be closed without any negative impact on the area. The applicant has also provided documentation showing that she owns the vacated portion of Wilkins Street and has been paying taxes on the entire portion. Staff has concerns with the request as it could negatively affect vehicular traffic conditions, as it would effectively block the alley. This would create a situation where the ends of the alley are open, but the middle is closed and no turnaround would be available. For this reason it is against City Policy to vacate a portion of an alley without vacating the entire alley. cc: Noel Anderson, Community Planning Er Development Director Path: \\Alomain\waterloo\USERS\Planning\Adam \Council Letters\letter vacate of public alley behind 624 Adams StCouncil I2.5.l1.doc BUILDING & GROUNDS COMMITTEE September 19, 2011 4:45 p.m. Council Chambers Members present: Getty, Welper. Absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Welper, seconded by Getty that request of Redonna Parker to vacate, sell and convey approximately 120 foot long portion of public alley located behind the home of 624 Adams Street located in Block 8 of Rose Hill Addition for $406.00 for the purpose of closing the alley and incorporating the area into the applicant's rear yard be denied; and forward said request to the City Council agenda to set a date for public hearing—Submitted by Aric Schroeder, City Planner, be approved. Ayes: Two. Motion carried. Noel Anderson, Community Planning and Development Director, stated the applicant vacated the street and did not omit this portion. This request does not meet the City policy to sell it. Aric Schroeder, City Planner, reported the property is being used as an alley for access and the landowners were notified. Two property owners have spoke in opposition of the request. Redonna Parker, reported that the alley is not necessary for access, be approved. Ayes: Two. Motion carried. Moved by Getty, seconded by Welper that request of Sean Duggan to purchase and move a 24' x 24' (576 square foot) detached garage from 910 West Shaulis Road in the amount of $500.00 in conjunction with property purchased as part of the West Shaulis Road Extension/Ansborough Avenue Reconstruction Project; and forward said request to the City Council agenda to set a date for public hearing—Submitted by Tim Andera, Associate Planner, be approved. Ayes: Two. Motion carried. With no further business before the Council, it was moved by Welper, seconded by Getty that the meeting be adjourned at 5:01 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC SPACES: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: Alley Vacate — 624 Adams May 3, 2011 Request to vacate a portion of the public alley directly behind 624 Adams Street in Block 8 of Rose Hill Addition. Redonna Parker The applicant is requesting to vacate an approximately 120' long section of public alley located between her home and a vacant lot she owns located across the alley for the intention of closing the alley. The request could have a negative effect on the area as it could potentially prevent one of the residents on the block from utilizing a detached garage on their property. The request could potentially have a negative impact on vehicular movements as this would effectively eliminate thru- traffic for the alley and not provide any turnarounds for the remaining portions of alley. The Martin Luther King Jr. trail runs along Martin Luther King Jr. Drive about a half mile to the south. This property is zoned "R-2" One and Two Family Residence District and has been since the adoption of the Zoning Ordinance in 1969. The request would not require any buffering by ordinance standards. The proposed vacated alley would not appear to have an adverse impact on drainage in the area. The area consists of residential home built from 1900's to 1970's. The area in question is within Zone C indicating minimal risk of flooding as established by the Federal Emergency Management Association (FEMA) Flood Insurance Rate Map dated July 3, 1985. Sullivan park lies about a half mile to the west. Storm and sanitary sewer lines are located in both Adams Street and Cottage Street. The Future Land Use Map designates the area as Low Density Residential, and this request would be in compliance with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. Pao 18rt STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: Alley Vacate — 624 Adams May 3, 2011 The request is to vacate approximately 120' of alley behind the applicant's home at 624 Adams Street. The applicant owns the property on both sides of the requested vacate. In addition, the applicant owns a 60' long section of alley that was obtained through the vacation of Wilkins Street in 1976 that lies directly west of the proposed vacate area. Because the applicant owns o section of the alley, it is unclear if the applicant could block off that section of alley or would be required to keep it open and functional. The applicant has noted that she feels the alley is not needed and would like to prevent people from speeding down the alley. Staff has concerns with the request as it could negatively affect vehicular traffic conditions, as it would effectively block the alley. This would create a situation where the ends of the alley are open, but the middle is closed and no turnaround would be available. For this reason it is against City Policy to vacate a portion of an alley without vacating the entire alley. No platting is required as part of the request. Therefore, staff recommends the request to vacate a portion of the public alley directly behind her home at 624 Adams Street in Block 8 of Rose Hill Addition be denied for the following reasons: 1. The request would appear to have a negative impact vehicular traffic conditions in the area. 2. It is against City Policy to vacate only a portion of an alley. Pfi 26! Request to vacate alley behind 624 Adams Street Alley behind 624 Adams Street Proposed Vacate Area Plat Map — 624 Adams Street Vacate ruM re 4 e.. tom" a - +... �h C C C it/ X iIIs v. i;> Di 8" Sanitary Sewer ! r U aw 15" Storm Sewer � 1` � Site in Question Rose Hi'G "LAT l ! , :.• Site in Question Rose Hi'G "LAT :' o''� _w �� ba i �� �e�k' °�'�av S n{t 24" Storm Sewer 12" Sanitary Sewer Page 64 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 Offer to Vacate and Purchase City Right -of -Way Cl Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement 0 Sale of City -Owned Property �+�p NS Q��( q / '` Q/' ddress: (a ribiag%S �^ Phone No�-7GCj�" pi/ / `o/t760 !V Desc pt' n of Prope Va i e: /ley between A 5t. & B St., South of C St.):Acle aeon ace /91 S/r crea - Vr 6 eu /-n tet- G ,o+ r"->Lfrr Legal description of area to be conveyed, c6%d'or encro 1. A non-reifandable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation - One Hundred Dollar ($100.00) Filing Fee • Easement or sidewalk vacation, or Encroachment - Fifty Dollar ($50.00) Filing Fee • Sale of city -owned property not required to be vacated -No Fee • Any request not meeting the Sale of Property Policy - One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): '17 C 8 0 • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & miss., demolition, remove of curbs, etc): Asking price - Deductions = Value of Property: 146‘ Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City CounciL Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. 7 070 / cant Date 'Not required for easement vacates sidewalk vacates or Encroachment Agreements' Page 65 INTENT TO VACATE City of Waterloo Planning and Zoning 715 Mulberry Street Waterloo, IA 50703 We the undersigned, as adjacent property owners of right-of-way requested to be vacated and generally described as (address or general location): , have no objection to the right-of-way being vacated and have been offered the opportunity to buy a portion of the right of way. We wish to make the following known (check which applies): Well wish to purchase from the City the one-half of the right-of-way that adjoins our/my property (sign and date below and complete items 1-3). Wvish to purchase from the City the entire portion of the right-of-way that adjoins ou>s2 Propel -1Y. Well donot wish o purchase from e Cityortion oSt �Cln�i tG"9Pj� and date below and leave items 1-3 blank). � _: ��' °L� � � �/�� �'pl /1-071 re of adjace tproperty owner Date ate, fi/3 Der 0f /D- di S77 — 0t3 'of 7o0 #m Address Phone sit — 25 0'-V,'t"6 Cp / 1. Offer Price [Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CUBA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Portion of Alley You Intend to Purchase: 2. Transfer of Ownership: In what name(s), company or corporation shall the property be assigned to? (Give speci atatention to spelling as these names will be verified and transposed assubmitted onto thedag/Gf ofne v- / ewer coral dei ss �7/�C/yf�j- 3. Deed: At the time of the buyer's final payment, the sellers shall convey the premises to the buyers by quitclaim deed. Please indicate the legal form you wish to be transferred in (i.e., as tenants-in- common, joint tenancy with full rights of survivorship, or as individual ownership.) 7 /7d ii /M — /ei' An, *-i on_ Page 66 Vacate alley behind 624 Adams Street Looking south at 624 Adams Street. Looking southwest at the vacant land owned by the applicant on the south side of the alley. Looking west down the alley at the proposed vacate area. Page 67 Legal Description Alley Vacate, Sale and Conveyance The Twenty (20) foot public alley as platted in Block Eight (8), Rose Hill Addition in the City of Waterloo, Iowa lying Easterly of a line drawn between the Northwesterly corner of Lot Nine (9) in said Block Eight (8) to the Southwesterly corner of Lot Ten (10) in said Block Eight (8) and lying Westerly of a Northerly extension of a line drawn parallel and Thirty-four (34) feet East of the East line of Lot Eight (8) in said Block Eight (8). Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 12/05/ 11 Prepared: 11/30/11 Dept. Head Signature: # of Attachments: /p SUBJECT: Resolution approving setting date of hearing for a request by Arlin Zevenbergen to vacate, sell and convey a portion of Edgemont Avenue located between Cataract Avenue and Park Lane, with a portion to be conveyed to Arlin Zevenbergen for $16,263.83 and a portion to be conveyed to MKW Apartments LLC for $1.00 with a development agreement, subject to the retention of a utility easement over the portions as shown and described on the attached plat of survey, and subject to a condition that a proper turn -around be installed by MKW Apartements LLC on Edgemont Avenue at the north end of the vacate area prior to any additional development occurring on the portion of the vacate area conveyed to MKW Apartments LLC or the abutting land currently owned by MKW Apartments LLC. As part of the vacate, the existing storm sewer line and inlets located northerly and northeasterly of the manhole located in the southwest corner of the area to be vacated shall also be vacated and abandoned in place. The manhole and storm sewer located west of the manhole shall remain public. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Mr. Zevenbergen is requesting that the portion of unopened Edgemont Avenue located between Cataract Avenue and Park Lane be vacated. Mr. Zevenbergen and MKW Apartments LLC, as abutting landowners, have agreed to purchase the area in question. Other abutting property owners have not expressed any interest in purchasing a portion of the excess right-of-way. The request will allow for future residential development for both property owners. The acquisition price of the vacate was calculated based on the average price per square foot of abutting land, which is $1.75 per square foot. The sale of property policy allows for the sale price to be a minimum of 70% of the calculated price, and the price may be decreased by 50% for areas located within an easement. The sale of property policy also allows for development costs to be deducted from the asking price. There is an existing water line on the west side of the north -south portion of Edgemont and along the north side of the east -west portion of Edgemont. There is also overhead electric on the south side of the east -west portion of Edgemont. Therefore an easement will need to be retained over the west half of the north -south portion of Edgemont, and over the entire portion of the east -west portion of Edgemont. The portion to be sold to MKW Apartments has a 70% CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer value of $14,994, but they are requesting to buy it for $1.00 and will enter into a development agreement for new construction with a minimum assessment value that will meet the sale of property policy. The $16,263.83 for the portion to be sold to Arlin Zevenbergen is calculated based on 100% for the portion with no easement and 50% for the portions with easement, and then development cost deductions of $300 for survey costs and $8,132 for tree and stump removal to prepare the site for redevelopment. Expenditure Required: none Source of Funds: n/a Policy Issue: Sale of land Alternative: Do not sell the land Background Information: The City of Waterloo has been working with Mr. Zevenbergen since 2007 on the potential to vacate the portion of unopened portion of Edgemont Avenue located south of Cataract Avenue and north of Park Lane. The area to be vacated includes a north - south segment and an east -west segment. There are 7 different abutting landowners, and in August of 2007 Planning staff sent notice to all abutting landowners and held a meeting to discuss the vacate. Mr. Zevenbergen and a representative for MKW Apartments LLC were the only abutting property owners in attendance. Wheaton Franciscan, owners of the land abutting to the west of the north -south segment have indicated that they do not want to acquire the portion that abuts their land, but are not opposed to the vacate request. The 4 homeowners to the south of the east -west segment have not responded to any of the correspondence regarding the vacate, and did not indicate any objection at the Planning and Zoning Commission hearing on the vacate. Because the portion of Edgemont Avenue is unopened, the road already dead ends at both ends of the proposed vacate area. But, if the area is vacated, it will preclude the segment of road from being connected, however the segment of road would not appear to be needed for proper traffic movements, and multiple residents in the area have noted their support for the vacate and desire that the road segment not be allowed to be built, primarily due to concerns that it would create a "cut through" for traffic between Park Lane and Ridgeway Avenue, particularly for students leaving or going to West High School, putting excessive traffic on a low-volume residential street. There is an existing turn -around at the south end of the vacate, but no such turn -around exists at the north end of the vacate. The road has dead ended in its current location for many years with no turn -around provided, but prior to the vacate, there has at least been the potential that the road could be extended. At their May 3, 2011 meeting, the Planning, Programming and Zoning Commission recommended approval of the vacate, subject to adequate easements being retained and subject to a turn -around being installed at the northerly dead-end of Edgemont Avenue prior to any additional development occurring on the property adjoining the vacate area. Legal Description: See Attached - two plat of survey documents cc: Noel Anderson, Community Planning & Development Director file Path; K:\USERS\ARICS\City of Waterloo\council letters\Vacate-Dedicate-EncroachemntStreet Naming -conveyance \11-30.11 Council Communication Vacate of Edgemont Ave.doc Request to Vacate Edgemont Ave South of Cataract Ave MKW Acquisition Area la,a°tOi SF Total Area 6,o.uy SF Easement Area $'jL4,gen Asking Price Zevenbergen Acquisition Area 23,6aa,a SF Total Area ti, mos SF Easement Area $2%,695.$3 Asking Price Edgemont Ave Vacate Zevenbergen Vacate Area MKW Vacate Area Easements Required • Storm Sewer Manhole (not found) Storm Sewer Manhole (found) WIC Nash map data soulca h Black Hawk Lowly. Thk map dee, not rapesenladImGabily is ass.ened for the aecnacyoy She dals d114no dad hank. airfne.ap..ea w knphed dY 81lek No WN CauNY. Bra Mack Navk County Ass.ssa, or mel, y„ proves. Sh• Cay d Wal.doo males no warnny. e.preu of lmpr tl, at to Ills accuracy of me hlcrmalbn sham an thic map, orad npI•saN An lakna xahmy Forme accuracy Baan ahoud nfe,y o561a1 Salm, sunays, ram.d.d deeds, et , Ieuied.I Bra Black NaxkCanty As.cssnea Ch.ne far wnvio. and accurate- Walmilian REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: May 3, 2011 The applicant requests approval to vacate the portion of undeveloped right-of-way of Edgemont Avenue located approximately 350 feet south of Cataract Avenue and north of Southaven Addition, to allow for future residential development. Arlin Zevenbergen, 346 E. Ridgeway Ave. The applicant requests approval of the vacate of the portion of Edgemont Avenue to allow for future residential development. Edgemont Avenue currently dead -ends approximately 350 feet south of Cataract Avenue, and approximately 800 feet north of Park Lane. The right-of-way for EdgemontAvenue extends from Cataract to Park, but there are currently no plans to construct the missing segment of street, so the applicant is requesting that the undeveloped portion be vacated. The request would not appear to have a negative impact on the neighborhood. The street has existed with the undeveloped portion for a very long time (at least since the 1960's). Indication from many of the adjacent landowners has been that the missing segment should not be developed, as it could create a short cut between Park Lane and Ridgeway Avenue adjacent to West High School, and would cause a significant increase in the amount of traffic through the residential area. Ridgeway Avenue to the north and Kimball Avenue to the west are both classified as a Minor Arterial. EdgemontAvenue, Cataract Avenue and Park Lane are classified as local streets. There are no pedestrian paths in the immediate vicinity, with the closest sidewalks located on Park Lane to the south and Ridgeway Avenue to the north. There are no recreational trails in the immediate vicinity. Future plans include a trail along Kimball Avenue to the west. The property in question and surrounding properties are zoned "R-2" One and Two Family Residence District, "R-3"Multiple Residence District, "R-4" Multiple Residence District, and "S-1" Shopping Center Commercial District. The properties have been zoned as such since adoption of the Zoning Ordinance in 1969. The area was predominantly developed in the 1960's, with some more recently occurring developments. No buffers or screening would appear to be needed. There are no known drainage problems with this site. There is a storm sewer located within a portion of the area requested to be vacated, and an easement would need to be retained. No portion of the site is located within the 100 -year floodplain as indicated by the Flood Insurance Rate Map No. 190025 012. West High School is located approximately 2 blocks to the north, and Bontrager Park is located approximately'/ mile to the southeast. staff 05-03-11 Vacate of Edgemont Ave South of Cataract.doc Page 53 Page 1 of 3 May 3, 2011 UTILITIES: WATER, There is an existing 10" storm sewer line located along the west side SANITARY SEWER, of the north/south portion of Edgemont Avenue. There is a 6" water STORM SEWER, ETC. line along the west side of the north/south portion and along the north side of the east/west portion of Edgemont Avenue. An easement will need to be retained over portions of the area to be vacated. The applicant is pursuing the option to relocate the water line. RELATIONSHIP TO The Future Land Use Map designates this site for mixed residential COMPREHENSIVE and commercial. The site is located in the Primary Growth Area as LAND USE PLAN: designated on the Growth Area Map within the Comprehensive Plan. The use of the site for future residential development is in conformance with the Future Land Use Map and Comprehensive Plan. STAFF ANALYSIS — The area requested to be vacated is right-of-way for Edgemont ZONING ORDINANCE: Avenue, but in an areas where no street has ever been developed. Edgemont Avenue extends south of Cataract Avenue about 350 feet where it dead -ends mid -block adjacent to the apartment complex known as Carriage Hill Apartments. There is no turn -around at this end. Edgemont Avenue extends north of Park Lane about 800 feet where it dead -ends near a single family home at 2512 Edgemont Avenue, just west of a cell tower constructed with camouflage design as a flag pole. There is a turn -around at this end. The right-of-way for Edgemont was designed so that the street could be connected and be a "thru street", but this segment has never been constructed. There are 7 different property owners with land that is abutting the area to be vacated, including the applicant Mr. Zevenbergen, MKW Apartment LLC (owner of Carriage Hill Apartments), Covenant Medical (owner of 200 E Ridgeway, which has land that abuts Edgemont), and 4 single family dwellings to the south. The applicant initially inquired about vacating and purchasing the area in question back in 2007, and at that time a meeting was arranged with staff and all of the abutting landowners. At that time, Covenant Medical indicated that they were not opposed to the vacate and did not want to acquire any of the area to be vacated. The owners of the 4 single-family homes did not attend the meeting and did not provide any comment. Mr. Zevenbergen and a representative for MKW Apartment LLC were in attendance and discussed intent to each acquire the portion of Edgemont Avenue adjacent to their respective properties. Mr. Zevenbergen has recently constructed a 3 -unit residential building on his property, and has indicated that he does not have immediate plans for additional development but wants to acquire the area to clean it up and keep it properly maintained, and would have the potential for additional residential development in the future. City Policy has been that if a street dead -ends, but has the right-of-way and is planned to be extended in the future, a permanent turn -around is not required, but if the right-of-way is vacated and the road is not going to be extended, then a permanent turn -around is required. The applicant is requesting that the area be vacated without an additional turn -around being installed, and has indicated that the road has existing with no turn -around at the dead-end since at least as far back as the 1960's. Alternatively, the vacate could be allowed with a requirement that the turn -around would be built when additional development occurs on staff 05-03-11 Vacate of Edgemont Ave South of Cataract.doc Page 54 Page 2 of 3 May 3, 2011 one of the properties adjoining the vacate area. STAFF Therefore staff recommends that the request to vacate the portion of RECOMMENDATION: Edgemont Avenue be approved for the following reason: 1. The request would not appear to have a negative impact on the area. 2. The request is in conformance with the Future Land Use Map and Comprehensive Plan. 3. The area would not appear to be needed for present or future road purposes, as there does not appear to be any intention to complete the road connection. And subject to the following conditions: 1. That adequate easements be retained to existing utilities within the area to be vacated. 2. That a turn -around be installed at the northerly dead-end of Edgemont Avenue prior to any additional development occurring on any of the properties adjoining the vacate area. staff 05-03-11 Vacate of Edgemont Ave South of Cataract.doc Page 55 Page 3of3 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ❑ Offer to Vacate and Purchase City Right -of -Way U Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement ❑ Sale of City -Owned Property Applicant:4 G/1J Zeclen/APAdt*eVil 39t /C 4+;,u7 PhoneNo.: General Description of Property to Vacated (i.e.- alley between A St. & B St, South of C St.): Legal description of area to be conveyed, vacated, or encroached: a 1 - /ern 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation – One Hundred Dollar ($100.00) Filing Fee • Easement or sidewalk vacation, or Encroachment - Fifty Dollar ($50.00) Filing Fee • Sale of city -owned property not required to be vacated – No Fee • Any request not meeting the Sale of Property Policy – One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price – Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. aJ ' /._ l S — a o/( Applicant Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 58 INTENT TO VACATE City of Waterloo Planning and Zoning 715 Mulberry Street Waterloo, IA 50703 We the undersigned, as adjacent property owners of right-of-way requested to be vacated and generally described as (address or general location): Edgemont Ave. , have no objection to the right-of-way being vacated and have been offered the opportunity to buy a portion of the right of way. We wish to make the following known (check which applies): We/I wish to purchase from the City the one-half of the right-of-way that adjoins our/my property (sign and date below and complete items 1-3). X We/I wish to purchase from the City the entire portion of the right-of-way that adjoins our/my property. This is contingent upon the property owner opposite ours/nine choosing not to purchase their/his or her half (sign and date below and complete items 1-3). We/1 do not wish to purchase from the City any portion of the right-of-way (sign and date below and leave items 1-3 blank). to G s'7 21.(• v.> t l74v 11-30-11 Signature of adjacent property ownel1 Date 346 E. Ridgeway Ave Waterloo, Ia. 50702 319-232-4050 Address Phone I. Offer Price [Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] ,J • Asking price (see attached Sale of Property Policy for how calculated): i —I) l 33c3.ri6 • Deductions / • May decrease price by 50% for area located within an easement: 4 16, 6143.63 • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): 4 81 432.. DO Asking price - Deductions = Value of Property: .316, 263. 83 Offer Price for Portion of Allev You Intend to Purchase: $16,263.83 2. Transfer of Ownership: In what name(s), company or corporation shall the property be assigned to? (Give special attention to spelling as these names will be verified and transposed as submitted onto the deed.) Arlin Zevenbergen and Dolores Zevenbergen 3. Deed: At the time of the buyer's final payment, the sellers shall convey the premises to the buyers by quitclaim deed. Please indicate the legal form you wish to be transferred in (6c.x Rwilajc oottcmWcy joint tenancy with full rights of survivorship, attasckndiasidnubaxtricas ryyg)c Plat Map — Zevenbergen Vacate Private Sewer Line Site in Question NAMCP PKIVATE (L 4E.M:;Y.:<... 10" Storm Sewer 7s• co 4' Drain Tile Page 57 Vacate- Undeveloped portion of Edgemont Avenue Right -of -Way Looking west at the undeveloped Edgemont right-of-way proposed to be vacated. Looking north condos north of vacate area. Looking south nearby residences. Looking south from the north side of the proposed vacate area. Page 59 Vacate- Undeveloped portion of Edgemont Avenue Right -of -Way Looking east from the northern most portion of the proposed vacate area at Carriage Hill Apartments. Looking west at parking area from northernmost portion of proposed vacate area. Page 60 144.0' 80440 (3) 9TORT WOW FRPNE/0WCI( VENEER 24 UNIT APARTMENT BuILOINO BLDG. AF£N 7,2124 80. FT. 1 __- 0L004 KN _ W/%8W840 IRON) PERWEIER FENCE P.C. CL0LAEIE P. OEM (6000) (089's '00"E 5%1801104 PPA (1NCRWIi0 MASONRY) 0/0 CIVE 00. POOL AREA: 1,773.7 S0. FT. P.0 IC POOL OECK 9- t7 z z F7 2, N o P $ o OWI(-WO LM £ 4 L81 ,11 4m E5 91F 8957 00 dot -4 (60.60) 1440' MREE (3) SKR? WOOD FRA10/500< H10ER 24 UNIT APARTMENT HAWING OLDC. AREA: 7.2128 80. FT. 0,91 � a— a (-) f 9 x'� C,7 "A IV9 91 ep®Waa t.A t99 m z r r ops raj azo811 '-- I T8 L ACG 940C11 PAVEMENT PPRNWC LOT 0Mtl4E I 1 I i IIs (8415 A519, t0)I SPACER 1 1 1 1 1 4245.0011 —415"1443. U0"fcgXD ury clue CAME faml IFAHINA 0.191108E r,mF= 91 FT 18015111 WI SI Ft sx G k 00. quuamomo CAWPATELE T MIS MOM AVM IW OWMI IOM 19&0100 0,090 0180631 US HEA tYm3 zR 3,62.01 It - &AU1 SIR cF C.C. PAD 0' 1- ,G gym; R j ss i,//,team ' .' ,N py� ° yl4xrrL_'� at, 4340 no. �"_, AGC PAwLENT PARCEL "B" C F. it Et. FNUNI YAI0W W011Mx um N — 10 r 90E TARO SETBACK'. INE WEST (589'571001W) \ (27283') 71,791.0 50. FT. 1.444 ALAES , 180.50') —(3843720 W9-- - - DiaL y2 80, 01FT.x- 23 02 _® 6 INCH WATER MAIN M 22 SO. 810E-34 OR 0442 ACRES INt£T PARCEL "H" 0480,1ENT AREA. 19,020.8 50. FT. 00 0.437 ACHES CENIEIdo4E 20 FT. PVOUC RC0T OF WAY QIW4'NILT NOT OPEN - VN0EVE10PF0 MEA: 4.80BET.14 5O.(N89'57'00°0 M 0.105 Acnes 220.38') 0 A Z /M4 Now 0, 0 O 968 a; q ^47177 k .1010 r i o n< i L 10 FT. 9CE TARO 026,404 70 LOT 10 P N LOT 11 SOUTHAVEN 75' LOT 12 ADDITION 95.4' 2 LOT 13 1000 PRIVACY FFNCF 140.0' (140,44') WEST (589'57'00"//) 0000 t 000, 6 POM I l MVO. RLR: 820-02-162-002 0FIXC0Fk OOP 2003 - 004348 LOT 14 SOUTHAVEN ADDITII 1 HEREBY WAS PREP PEFFCRME sues/mei 204451TWF KIRK 0. E: MT 0CEN: PACES Gni S 819 SYfhV Kirk D. Eschlimon, P.L.S. Iowa Lic. No. 9961, 819 Sycamore Street, Waterloo, Iowa 50703-4729 - Phone: 319-234-0509 PLAT OF SURVEY: PARCEL "G" PARCEL "A" NW FRACTIONAL. 1/4 SEC. 03, T88N, RI3W CITY OF WATERLOO BLACK HAWK COUNTY STATE OF IOWA wNT 0r NE6T6IN OUD I r 161 . 9961 415 (41160) EAST (NB9'57'00"E) PARCEL "B" LEGAL DESCRIPTION: A SURVEY OF PARCEL "G" IN THE NW FRAC. 1/4 OF SEC. 03, T88N, 813W OF THE FIFTH PRINCIPAL MERIDIAN, CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF PARCEL "A" OF SAID NW FRAC. 1/4, ALSO BEING THE NORTHWEST CORNER OF PARCEL "B" OF SAID NW FRAC. 1/4; THENCE N00 -06'53"W, 204.00 FEET ALONG THE EASTERLY RIGHT OF WAY LINE OF VACATED EDGEMONT AVENUE TO A POINT; THENCE S89 -57'00"W, 60.00 FEET TO THE WESTERLY RIGHT OF WAY UNE OF EDGEMONT AVENUE; THENCE S00'06'53"E, 204.00 FEET ALONG THE WESTERLY RIGHT OF WAY LINE OF VACATED EDGEMONT AVENUE TO A POINT; THENCE N89-57'0O"E, 60.00 FEET TO THE POINT OF BEGINNING, CONTAINING 12,240.00 SQ. FT. OR 0.028 ACRES. THE CITY OF WATERLOO WILL RETAIN A PUBLIC UTILITY EASEMENT OVER THE WEST HALF OF REFERENCED PARCEL "0" FOR CURRENT AND FUTURE PUBLIC UTILITY USE. GRAPHIC SCALE 50 1 Inch = 50 Ft. 100 "*" DENOTES ASSUMED BEARING "0" DENOTES MONUMENT FOUND "O" DENOTES MONUMENT SET 0.00' DENOTES RECORD DIMENSION (0.00') DENOTES FIELD. DIMENSION THIS PLAT OR SUBDIVISION HAS BEEN REVIEWED BY THE CITY OF WATERLOO. CITY PLANNER OR DESIGNEE DATE 1 HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFORM -p - OR UNDER MY DIRECT PERSONAL SUPE • AND AM A DULY LICENSED LAND RVE,!Rp._ THE 4' WS OF THE STATE OF IOWA. I!/t3/to I f KIRK D. ESCHLIMAN, P.L.S. IOWA LIC. NO. 9961 MY LICENSE RENEWAL DATE IS DECEMBER 31, 2011 PAGES DR SHEETS COVERED 10 THIS SIGNATURE & SEAL SHEET 1 OF 1 S�,LgNt y'6 .te . •? * i Kirk D. * *; Ese 61. nr*_ % 99961 CURRENT OWNER: CITY OF WATERLOO PER BLACK HAWK COUNTY RECORDER'S OFFICE:DEED BOOK 481, PAGE 219 FOR: CITY OF WATERLOO UNASSIGNED ADDRESS EDGEMONT AVE. WATERLOO, IOWA 50702 REQ. BY: ARLIN ZEVENBERGEN WATERLOO, IOWA KESS & ASSOCIATES? 11 V C• DAG. DATE:DATE OF BIDI/WORK: 0111/21/200 DRAWN BY: KDE/CJP 819 SYCAMORE ST., WATERLOO, IOWA 50703-4729 PHONE: (319) 234-0509 CADD FILE 11B77PS1.DWC PROJECT NO.: 11977 Kirk D. Eschlimon, P.L.S. Iowa Lic. No. 9961, 819 Sycamore Street, Waterloo, lowo 50703-4729 — Phone: 319-234-0509 PLAT OF SURVEY: PARCEL "H" PARCEL "A" (S89'd'00"W) (60 0) a 1 S.GRAPHIC SCALE 0 50 100 1 Inch = 50 Ft. 70 LOT 10 415 (413.60') EAST (N89'S7'00'E) PARCEL "B" NW FRACTIONAL. 1/4 SEC. 03, T88N, R13W CITY OF WATERLOO BLACK HAWK COUNTY STATE OF IOWA . (180.50) (569,'5700'W)- ' om 0.020.6 so- Ft -"VACATED EDGEMONT AVE:' a 1 , OA3H $O. R. d]LA(FES' kN E.$o,R. PIIBaG91di OF WAY _ PARCEL;"H"' •OAEu lr 4iweer rvor OPEN = wweaceCo . . '4.am.4 si..... (y87 7'00'E) . 9N 0.,o5'4a4Es , (220.3F ). 70' j 75' 95.4 "w sr LOT 11 II LOT 12 LOT 13 SOUTHAVEN I ADDITION LEGAL DESCRIPTION: w A SURVEY OF PARCEL "H" IN THE NW FRAC. 1/4 OF SEC. 03, T88N, R13W OF THE FIFTH PRINCIPAL MERIDIAN, CITY OF WATER1_00, BLACK HAWK COUNTY, STATE OF IOWA, MORE PARBCULAR[Y DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF PARCEL "A" OF SAID NW FRAC. 1/4, ALSO BEING THE NORTHWEST CORNER OF PARCEL "B" OF SAID NW FRAC. 1/4; THENCE S89'57'000W, 60.00 FEET TO THE WESTERLY RIGHT OF WAY LINE OF VACATED EDGEMONT AVENUE; THENCE S00'06'531, 213.26 FEET ALONG SAID WESTERLY RIGHT OF WAY, TO THE SOUTHERLY RIGHT OF WAY OF EDGEMONT AVENUE, ALSO BEING 1HE NORTHERLY LOT UNE OF LOT 10 IN SOUTHAVEN ADDITION; THENCE N89'57'00"E, 220.38 FEET ALONG SAID SOUTHERLY RICHT OF WAY, TO A POINT; THENCE N00'00'00'E, 60.00 FEET TO THE NORTHERLY RIGHT OF WAY LINE OF VACATED EDGEMONT AVENUE, ALSO BEING THE SOUTHERLY UNE OF PARCEL "8° OF SAID NW FRAC. 1/4; THENCE 589'57'00"E, 180.50 FEET ALONG SAID NORTHERLY RIGHT OF WAY UNE, TO THE EASTERLY RIGHT OF WAY UNE OF SAID VACATED EDGEMONT AVENUE; THENCE N00'06'53"W, 153.26 FEET (RECORDED AS NORTH, 153.09 FEET), ALONG SAID EASTERLY RIGHT OF WAY UNE, TO THE POINT OF BEGINNING, CONTAINING 23,622.29 S0. FT, OR 0.542 ACRES. THE CITY OF WATERLOO WILL RETAIN AN PUBUC UTIUTY EASEMENT OVER THE SOUTHERLY 60.00 FEET AND THE WESTERLY 30.00 FEET OF REFERENCED PARCEL "H" FOR CURRENT AND FUTURE PUBLIC UTILITY USE. "4" DENOTES ASSUMED BEARING 'b" DENOTES MONUMENT FOUND "O" DENOTES MONUMENT SET 0.00' DENOTES RECORD DIMENSION (0.00') DENOTES FIELD DIMENSION THIS PLAT OR SUBDIVISION HAS BEEN REVIEWED BY THE CITY OF WATERLOO. CITY PLANNER OR DESIGNEE DATE I HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY DIRECT PERSONAL SUPERVFS70.- ... a I AM A DULY LICENSED LAND SURV(YOR _•1 T •'5 OF 11 -IE STATE OF IOWA. It/Z3/-ev4i KIRK D. ESCHLIMAN, P.L.S. IOWA LIC. NO. 9961 MY LICENSE RENEWAL DATE IS DECEMBER 31, 2011 PAGES OR SHEETS COVERED 8Y THIS SIGNATURE @ SEAL: SHEET 1 OF 1 t-'12 s49p j0 Kirk O. s'A" * Eschlimani*1 9961 r "roa °�• KESS & ASSOCIATFi'S, INC. 819 SYCAMORE ST., WATERLOO. IOWA 50703-4729 PHONE: (319) 234-0509 CURRENT OWNER: CITY OF WATERLOO PER BLACK HAWK COUNTY RECORDER'S OFFICE:DEED BOOK 481. PAGE 219 FOR: CITY OF WATERLOO UNASSIGNED ADDRESS EDGEMONT AVE. WATERLOO, IOWA 50702 REQ. BY: ARLIN ZEVENBERGEN WATERLOO, IOWA DATE OF FIELD WORK: 11/21/2011 DWG. DATE: 11/23/2011 DRAWN BY: KDE/CJP CADD FILE: IIB77PS1.DWG PROJECT NO.: 11877 s Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: February 22, 201 Prepared: February 17, 2010 Dept. Head Signature: Noel Anderson # of Attachments: 1 COUNCIL MEMBERS SUBJECT: DAVID JONES Ward 1 CAROLYN COLE Wild 2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD c,ETTY Recommended CityCouncil Action: Set the date of hearingfor December 12, 2011 Ward 3 for approval of the Exchange Agreement and Assignment of Offer to Buy Real Estate QUENTIN and Acceptance, authorizing the acquisition and sale (exchange) of land in the amount HART of $750,000 plus up to $10,000 in closing costs. 12-114(( Set date of hearing for December 12, 2011 for Exchange Agreement and Assignment of Offer to Buy Real Estate and Acceptance between the City of Waterloo and L and H Farms, Ltd for the acquisition of property in Black Hawk County for exchange of property in the San Marnan TIF District in the amount of $750,000 for 24.5 acres of land acquired and an Option Exchange Agreement. Ward 4 RON Summary Statement: This would be the second acquisition of land under the original WELDER master agreement for the long-term (8 years) purchase of land in the San Marnan area. Ward 5 The City would be acquiring another 24.5 acres of land in this area, southeast of the BOB Highway 20 and Ansborough Avenue interchange for future development. The City cREENwooLprice of land being acquired is approximately $30,612 per acre for the development land At -Large in the City limits. It should be noted other farmland outside of the city limits has been selling for as high as $14,500 per acre, whereas the basis for the exchange agreement STEVE (3.21 ratio)and amount specified above is $9,536.44 per acre. SCHMITT P At -Large This acquisition is paid out of the TIF District revenue itself, not out of general city funds. The TIF District and its funds are designed and required to be spent within the TIF District itself for improvements, this will be a large step in the continued planning and development of this area. The City will earn rent money after acquisition, beginning at $190 per acre. Expenditure Required: $750,000 plus up to $10,000 in closing costs Source of Funds: TIF cash Policy Issue: Economic Development within the City of Waterloo. CITY WEBSITE: www.ci.waterloola.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative ActionEmployer Alternative: NA Background Information: The City of Waterloo has been working for a number of years on the development of a South Waterloo Business Park concept. The continued development of this area of the City will work to provide for a major business and light industrial park setting along the Highway 20 corridor. Based on feedback from major companies, business location consultants, and the Waterloo Industrial Development Association, this growth along the Highway 20 corridor is key to drawing large companies, projects, and jobs to the City of Waterloo. This latest acquisition will now have the City owning 45 acres, with an additional 104.9 acres to be acquired under the agreement. The City continues to show this area for large development prospects. This current acquisition will further allow for areas of land needed for infrastructure improvements for full service of the area to be acquired immediately. The Waterloo City Council has previously zoned land in this area and expanded the San Marnan TIF District to include this land, down to the soon -to -be -extended, Shaulis Road, for business development of the area. The approval of these agreements would work as the next steps in this long-term process of development of this entire Highway 20 corridor area. EXCHANGE AGREEMENT THIS EXCHANGE AGREEMENT is entered into this day of 2011, by and between the City of Waterloo, a municipal corporation ("City"), and L and H Farms, Ltd., an Iowa general partnership ("LHF"). WHEREAS, City has offered to purchase approximately 50 acres more or less of Black Hawk County agricultural land described on the attached Exhibit "A" (hereinafter "Farm Land") for the sum of $750,000.00 on or before Thursday, December 15, 2011, if LHF will agree to accept a conveyance of the Farm Land in exchange for 24.5 acres of development land located at the intersection of U.S. Highway 20 and Ansborough Avenue; and WHEREAS, LHF is the owner of 24.5 acres of real property located at the southeast corner of the intersection of U.S. Highway 20 and Ansborough Avenue described on the attached Exhibit "B" and depicted on the aerial photograph as parcels comprised of 7.61 acres more or less and 16.89 acres more or less on attached Exhibit "C" (hereinafter "Development Land"); and WHEREAS, LHF is willing to convey the Development Land to City in exchange for the Farm Land so as to qualify the transaction for the non -recognition of gain under Internal Revenue Code Sec. 1031 (such exchange being hereafter referred to as the "Exchange"). NOW, THEREFORE, in consideration of the mutual covenants herein contained and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: Section 1. Construction and Interpretation. This Agreement shall be carried out, governed by, and construed in accordance with the laws of Iowa and, to the extent necessary or appropriate, to obtain like -kind exchange treatment under Internal Revenue Code Sec. 1031. The parties agree to execute any additional documents required to allow this transaction to so qualify. LHF agrees to bear any expenses associated with document preparation necessary to qualify the Exchange for like -kind exchange treatment. Section 2. Contingencies. 2.1 City's obligations herein are subject to and conditioned upon the following: A. The City Council for the City of Waterloo, Iowa, adopting a resolution authorizing City to take assignment of the contract to purchase the Farm Land pursuant to the agreed-upon terms and conditions of the assignment set forth in Section 3 below, and further authorizing City to purchase the Farm Land for the sum of $750,000.00 pursuant to the terms and conditions of said contract; B. The City Council for the City of Waterloo adopting a resolution authorizing City to convey the Farm Land to LHF in exchange for the Development Land by directing the sellers of the Farm Land to convey it directly to LHF in accordance with the terms of that certain Option Exchange Agreement between City and LHF dated March 8, 2010; C. City completing its purchase of the Farm Land prior to closing on this exchange with LHF. 2.2 LHF's obligations herein shall be subject to and conditioned upon City completing its purchase of the Farm Land. Section 3. Terms of Assignment. City will be taking assignment of an existing contract to purchase the Farm Land. A copy of said contract is attached to this Agreement as Exhibit "D." LHF acknowledges that Paragraph 23(D) in the Addendum to the Offer to Buy Real Estate and Acceptance could be construed as requiring the purchaser under the contract to also acquire adjacent farm land pursuant to the terms of a second Offer to Buy Real Estate and Acceptance between the current owner of the Farm Land and Hollis Farms, Inc. City's obligations herein are subject to the assignment in which Hollis Farms, Inc. assigns all of its right, title and interest in the Offer to Buy Real Estate and Acceptance to purchase the Farm Land, including a provision in which the current owner of the Farm Land agrees to look solely to Hollis Farms, Inc. for performance of the second real estate contract to purchase the adjacent farm land and agrees to hold the City of Waterloo harmless from any and all obligations under the second real estate contract to purchase the adjacent farm land. Section 4. Conveyance of Property. 4.1 City agrees to require the current owners of the Farm Land to convey said real property directly to LHF by warranty deed as consideration for LHF's conveyance of the Development Land to City by warranty deed; 4.2 City agrees to accept the conveyance of the Development Land in accordance with the terms and conditions of this Exchange Agreement. 4.3 In recognition of LHF's role in identifying and pre -approving the Farm Land for acquisition by City for purposes of this Agreement, LHF agrees to accept the conveyance of the Farm Land "as is," subject to all conditions, easements, restrictions and other characteristics, and hereby acknowledges that City has not made and will not make any representation or warranty with respect to the Farm Land, whether as to merchantability of said land, its fitness for any particular purpose, or otherwise. 4.4 The parties agree that both the Farm Land and the Development Land shall be deemed to have a value of $750,000.00 for purposes of this transaction. 4.5 No cash consideration will be exchanged between the parties. Section 5. Form of Conveyance 5.1 City shall cause the current owner of the Farm Land to convey said real property directly to LHF by Warranty Deed. LHF shall convey the Development Land to City by Warranty Deed. Title shall be merchantable title in accordance with the Iowa Title Standards. 5.2 All liens or clouds on title shall be removed prior the Exchange. 5.3 If title cannot be made merchantable within a reasonable period of time, this Exchange Agreement shall become null and void. Section 6. Closing. The closing on the Exchange contemplated herein shall occur contemporaneously with the closing on City's purchase of the Farm Land. It is expected that the closing will occur on or before December 15, 2011. Section 7. Property Taxes. 7.1 LHF acknowledges that City will receive a credit against the $750,000.00 purchase price for the Farm Land in an amount equal to the annual real estate taxes on the Farm Land prorated through the closing date, and that as a result of such credit, the seller of the Farm Land will expect City and its successors to pay the installments of property taxes due on and after March 31, 2012. LHF agrees to assume responsibility for making the general property tax payments for the Farm Land due March 31, 2012, and all subsequent installments. 7.2 LHF will pay the property taxes on the Development Land that are due March 31, 2012. LHF will also pay one hundred percent (100%) of the installment of general real estate taxes due on September 30, 2012. City shall be responsible for real estate taxes attributable to the Development Land due March 31, 2013, and all subsequent installments of general real estate taxes attributable to the Development Land, if any. Section 8. Survey. If the parties determine that a survey of the Development Land, or any part thereof, is required, then City shall reimburse LHF for the cost of procuring a plat of survey for the Development Land. The plat of survey must be completed and filed of record in the office of the Black Hawk County Recorder prior to the completion of the Exchange contemplated herein. Section 9. Abstracting. 9.1 The current owner of the Farm Land will provide City with an updated abstract of title for the Farm Land prior to City having to complete its purchase of the Farm Land. Upon receipt of the abstract of title, City shall deliver it to legal counsel for LHF. Legal counsel for LHF shall examine the abstract of title and confirm that the current owner of the Farm Land possesses marketable title to the real estate as required by this Exchange Agreement. 9.2 LHF will provide City with an updated abstract of title for the parcel of real estate that includes the Development Land. City acknowledges that the abstract of title will include other real estate. City shall bear the expense of paying the abstract company to prepare a separate abstract of title for the Development Land. City may defer the preparation of this abstract until such time as it is prepared to sell all or a portion of the Development Land. Section 10. Other Closing Costs. Each of the parties agrees to pay any closing costs not specifically addressed herein in the manner customarily paid by buyers and sellers as part of real estate transactions in the State of Iowa. Section 11. Option to Rent. City agrees that as long as City remains the titleholder to all or a portion of the Development Land, Lanehaven Farms, Inc., shall be entitled to rent any and all undeveloped portions of the Development Land on a year-to-year basis on the condition that Lanehaven Farms, Inc., enter into a written lease agreement with City requiring, among other things, that Lanehaven Farms, Inc., provide the same indemnification customarily required of tenants in a cash basis farm lease and that Lanehaven Farms, Inc., procure customary liability insurance identifying City as an additional insured. Annual rent for the first eight (8) years shall be $190.00 per acre. Thereafter, annual rent shall be mutually agreed upon by the parties or in the absence of such agreement, it shall be set at the then prevailing fair rental value as determined by a mutually agreeable farm management company such as Hertz Farm Management. Rent shall be payable in December of each calendar year. Section 12. Notices. All notices, requests, demands, directions and other communications required or permitted to be given pursuant to this Agreement shall be valid if in writing and if delivered personally, or sent by certified or registered mail, return receipt requested, postage prepaid and addressed as follows: To City: To LHF: Section 13. Amendments. The City of Waterloo, a municipal corporation Attention: Ernest G. Clark, Mayor Attention: Suzy Schares, City Clerk 315 Mulberry Street Waterloo, Iowa 50703 L and H Farms, Ltd., an Iowa general partnership Lanehaven Farms, Inc., Partner Attention: Curtis Hollis, President 7052 Hammond Avenue Waterloo, Iowa 50702 This Agreement may not be modified except in a written instrument signed by the parties. Section 14. Enforceability. This Agreement shall bind and inure to the benefit of the parties hereto and their respective successors, executors, personal representatives and assigns. No party to this Agreement may assign their/its rights or interests hereunder without the prior written consent of each of the other parties. Section 15. Counterparts. This Agreement may be executed simultaneously in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same document. Section 16. Limitation of Rights. With the exception of the rights herein expressly conferred, nothing expressed in this Agreement is intended or shall be construed to give to any person or entity, other than the parties hereto, any legal or equitable right, remedy or claim under or in respect to this Agreement or any covenants, agreements, conditions and provisions herein contained, this Agreement and all of the covenants, agreements, conditions and provisions hereof being intended to be and being for the sole and exclusive benefit of the parties hereto. Section 17. Severability. If any provision of this Agreement shall be held or deemed to be or shall, in fact, be inoperative or unenforceable as applied in any particular case in any jurisdiction or jurisdictions or in all jurisdictions, or in all cases because it conflicts with any other provision or provisions hereof or any constitution or statute or rule of public policy, or for any other reason, such circumstances shall not have the effect of rendering the provision in question inoperative or unenforceable in any other case or circumstance, or of rendering any other provision or provisions herein contained invalid, inoperative, or unenforceable to any extent whatever. Section 18. Intent. It is the intent of the parties that this Exchange Agreement shall permit each party to complete a like -kind exchange pursuant to Internal Revenue Code Sec. 1031 and it is intended to comply with the requirements of the regulations thereunder, including, but not limited to, Reg. 1.1030(k)-1. To the extent that any provisions herein conflict with the requirements of the safe harbor provisions contained therein, the requirements and the conditions of the statute and the regulations shall control. [SIGNATURE PAGE FOLLOWS.] IN WITNESS WHEREOF, City and LHF have each caused this Exchange Agreement to be executed, sealed and delivered as of the day and year first above written. THE CITY OF WATERLOO, A MUNICIPAL CORPORATION By: Ernest G. Clark, Mayor By: Suzy Schares, City Clerk L AND H FARMS, LTD. By: LANEHAVEN FARMS, INC., Partner By: Curtis G. Hollis, President STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) This instrument was acknowledged before me on the day of 2011, by Ernest G. Clark as Mayor and Suzy Schares as City Clerk of the City of Waterloo, Iowa, an Iowa municipal corporation. Notary Public in and for Black Hawk County, Iowa STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) This instrument was acknowledged before me on the day of 2011, by Curtis G. Hollis as President of Lanehaven Farms, Inc., an Iowa corporation, General Partner of L and H Farms, Ltd., an Iowa general partnership. Notary Public in and for Black Hawk County, Iowa EXHIBIT "A" Farm Land The East 1722 feet of the North Half of the Northwest Quarter of Section 26, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, except the North 55 feet thereof (50 acres more or less). Subject to easements, restrictions, covenants, ordinances and limited access provisions of record and not of record. EXHIBIT "B" Development Land The Southwest Quarter of the Northwest Quarter (SW'/ NW'/a) of Section No. 9, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, EXCEPT Parcel "B" conveyed to the City of Waterloo by deed dated March 16, 2010 and filed May 5, 2010 as Doc. No. 2010-20575; and EXCEPT Tract "A" in a right-of-way plat dated January 19, 1979, and filed May 30, 1980, as 539 Lot Deed 982-991; and EXCEPT Tract "B" (Easement) in the same right-of-way plat filed as 539 Lot Deed 982-991, and EXCEPT Fee Tract "B" in the Acquisition Plat filed July 11, 2005 as Document No. 2006873; AND The North 43 feet of the North Half of the Southwest Quarter (N1/4 S W'/) in Section No. 9, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa; AND That part of the West Half of the Northeast Quarter of Section No. 9, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, in the City of Waterloo, Black Hawk County, Iowa, described as beginning at the Center of said Section; thence North 0 degrees 03 minutes West 1033.5 feet along the West line of said Northeast Quarter; thence South 89 degrees, 1912 minutes East 920.5 feet; thence South 26 degrees 56 minutes West 508.5 feet; thence South 0 degrees 54/ minutes West 561.8 feet to a point on the South line of said Northeast Quarter; thence South 89 degrees 211/4 minutes West 680.4 feet along said South line to the point of beginning (Tax Parcel No. 8813-09-251-004). Subject to easements, restrictions, covenants, ordinances and limited access provisions of record and not of record. ASSIGNMENT OF OFFER TO BUY REAL ESTATE AND ACCEPTANCE THIS ASSIGNMENT is made and entered into this day of December, 2011, by and between Hollis Farms, Inc., an Iowa corporation, and the City of Waterloo, a municipal corporation ("City"). 1. Assignment. Hollis Farms, Inc. hereby assigns all of its right, title and interest in the Offer to Buy Real Estate and Acceptance attached hereto as Exhibit "A." 2. Acceptance of Assignment. City hereby accepts assignment of the Offer to Buy Real Estate and Acceptance attached hereto as Exhibit "A" subject to City not having any obligation to purchase the adjacent real estate pursuant to the separate Offer to Buy Real Estate and Acceptance referenced in paragraph 23(D) of the Addendum to the Offer to Buy Real Estate and Acceptance. John E. Sturtz and Paula Sturtz, the owners of the subject real estate, must confirm by their approval of this Assignment that they will hold City harmless from having to perform on the second contract and will look solely to the party to the second contract, Hollis Farms, Inc. for performance of said contract. 3. Indemnification. Hollis Farms, Inc. hereby agrees to indemnify the City of Waterloo and hold it harmless from and against any claims by John E. Sturtz and Paula Sturtz, the owners of the subject real estate and adjacent real estate, that by virtue of this Assignment, the City of Waterloo is obligated to purchase the adjacent 21.5 acres which is the subject of a separate Offer to Buy Real Estate and Acceptance between John E. Sturtz and Paula Sturtz and Hollis Farms, Inc. HOLLIS FARMS, INC. THE CITY OF WATERLOO, A MUNICIPAL CORPORATION By: By: Blake G. Hollis, President Ernest G. Clark, Mayor By: Suzy Schares, City Clerk The undersigned, John E. Sturtz and Paula Sturtz, married persons, hereby consent to the Assignment set forth above and agree to hold the City of Waterloo harmless from and against any claims by us that the City of Waterloo is obligated to purchase the adjacent 21.5 acres which is the subject of a separate Offer to Buy Real Estate and Acceptance between the undersigned and Hollis Farms, Inc. The undersigned hereby confirm that they will look solely and exclusively to Hollis Farms, Inc. for performance of the contract to purchase the adjacent 21.5 acres. John E. Sturtz Paula Sturtz C /2 2--Ejr-J C Th) LPo-1 0 51) LE, 4 OV R&D P -.TTNA 677) CITY OF WATERLOO Council Communication City Council Meeting: December 5 2011 Prepared: November 29, 2011 Dept. Head Signature. # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request to piggyback from the Iowa DOT Award of Contracts for one (1) 2012 Bandit Wood Chipper, Model 1990XP for Parks Department at a cost of $74,311.30 and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as December 12, 2011 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: The Finance Committee at their December 5, 2011 meeting approved the request for authorization piggyback from the Iowa State Bid. Expenditure Required: $74,311.30 Source of Funds: 411-37-4100-2117 Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing one (1) New Bandit Wood Chipper for the Parks Department utilizing existing State Bid Award Contract (Aspen Equipment Co, Ankeny, IA). This replacement is in line with the overall equipment replacement plan and budgeted for in the 2012 CIP. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT Ai -Large CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 ROBERT C. STRINGER • Hanan Resources Director November 18, 2011 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Draftsperson for the City of Waterloo, Iowa Engineering Department. Appointment(s) shall be made from this list for the next year (November 18, 2011 —November 17, 2012). Respectfully submitted, CERTIFIED I.IST Martin Smith Ben Wagner Isaac Jimenez Nicholas Hellman /'i -t'{ nu ! Q% Date 0hn Blitsch Date CS LIST DRAFTSPERSON 11 Bonetta Culp CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M, HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMI rT AI -Large CITY OF WATE LOCO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 ROBERT C. STRINGER • Humaa Resources Director November 18, 2011 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Battalion Chief for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (November 18, 2011 —November 17, 2013). CERTIFIED I,TST Michael Moore Marty Freshwater Carl Reninger Respectfully submitted, LEI / m Luce Date vjwe CGL Bonetta Culp CS LIST BATTALION CHIEF 11 hn Blitsch D.te /New Date CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer WATERLOO PUBLIC LIBRARY—Board of Trustees --October 10, 2011 Submitted by Kim Chapman Members present: Members absent: Others present: Alex Crouse, Sue Smith, Jan Hahn Troyce Vich, Karol Erdmann Mike Dargan, Sheryl McGovern, Kim Chapman, Lori Petersen, Kelly Stern, Carolyn Sallis, Nick Rossman The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Sue Smith at 12:03 p.m. Moved by Crouse, seconded by Hahn, to approve the agenda as presented. Motion carried. Moved by Hahn, seconded by Crouse, to approve the September 19, 2011, minutes as presented. Motion carried. The financial sheets were reviewed; it was noted the beginning FY12 balances are reflected on this month's sheets as that information was verified with City figures. The bills were reviewed. Moved by Crouse, seconded by Hahn to pay September bills, including additional bills presented today and an expected bill from Demco for RFID tags for approximately $9,000 and an expected bill from Struxture for $570 for desk remodeling, both part of the RFID project to be paid with the grant money (the BHCGA grant paying the Struxture invoice must be spent by October 31). Motion carried. The September statistics were reviewed. Customer count appears to be down, but circulation figures are up. Director's Report • FY12 Goals: First Quarter Progress Report—two major goals are in progress, including the strategic plan and the RFID project. Genealogy month for October is underway; Overdrive should be up and running soon; a monthly activity is planned for the youth department. • RFID Progress Report—Erik, the installer from PV-Supa, plans to arrive October 24. • Update on Staff In-service—the staff in-service was held September 23 and will be evaluated in Labor/Management. Though some staff felt it was over their heads, and the in-service was not popular amongst staff, Sheryl felt it was important for all to see the process involved in writing strategic plans. Roy Kenagy, a library consultant, facilitated the in-service. • Update on Strategic Plan— following the staff in-service and goal writing, the next step is to move onto activities to support those goals. • Miscellaneous—the Overdrive Consortium should go on-line Wednesday, October 12, for Waterloo and Cedar Falls Public Libraries patrons. 11.5% of the FY11 budget was spent on materials; in order to meet accreditation standards, the same amount must be spent in FY12. Informational Reports from Staff • Mike Dargan, Technical Systems & Reference—looking forward to Overdrive launch; is purchasing e - readers for training purposes; teen computers are being replaced with discarded staff computers; will talk soon to Tim Jones regarding reorganization of second floor public computer space. • Nick Rossman, Circulation—planning for the best set-up for staff use at the new desk; two Harry Potter events are planned for October 22 at CF High School: a Quidditch Match will be from 10:00- 12:00, and a Tri -wizard Tournament will be held from 2:00-6:00. • Lori Petersen, Technical Services—concentrating on the RFID conversion and planning to have the majority of materials converted before October 24. • Kelly Stern, Youth—planning for fall programs including Lego Lab on the first Sunday of the month from 3-4 pm and a puppet show on the first Wednesday of the month; Kelly and one youth staff member will attend the summer library program planning meeting later this month for next year's program; will attend the Iowa Library Association annual conference this month; receiving confirmation from schools that kids are receiving e -readers for Christmas gifts. • Carolyn Sallis, CWA—received some of the same comments as Sheryl did regarding the staff in- service. • Kim Chapman, Business Office—the ILA annual conference is this week and three WPL staff members are registered to attend; the City is offering a mandatory Safety/Wellness Fair next week for City employees; October is Genealogy Month with lots of activities planned, or already held, culminating with a lock -in on October 28 from 7 pm to midnight. Referred for Board Action • Iowa Library Services Agreement—the Regional staff has moved from a suite of five rooms, a mailroom and a garage spot to rental of two small offices for a yearly fee of $4,000. Moved by Hahn, seconded by Crouse to approve the agreement presented by Iowa Library Services. Motion carried. • RFID Celebration—the Labor/Management committee will plan a staff celebration when the project is finished and goes live. The new system will be promoted in a Courier article by Tim Jameson. At that time, a fine amnesty/canned food drive is proposed for one week in November. Moved by Crouse, seconded by Hahn to hold a fine amnesty week where patrons have the option of giving to the food bank or a $1 donation to the library. Motion carried. Unfinished Business • L/M Communication—the September 14, 2011, meeting minutes were included in the packet. FOL Liaison • No representative. The next meeting is November 14, 2011. Moved by Hahn, seconded by Crouse to adjourn. Motion carried. The meeting adjourned at 12:35 p.m. Mayor BUCK CLARK COUNCIL MEMBERS Re -5• 2 -Olt tllw Jz—5-- CITY 5 -- CITY F WATERLOO, IOWA, COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, lova 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: December 5, 2011 Prepared: December 2, 2011 Dept. Head Signature: `% C It -/3 y Cert ,,J • # of Attachments: j SUBJECT: Request by Liberty Bank F.S.B. for an encroachment agreement to construct 8' x 18' sign in the right of way oflerStreet. NicK1 DAVID Submitted by: Noel Anderson, Community Planning (Sa_ Development Director JONES Ward 1 Recommended City Council Action: Approval, with conditions below. CAROLYN COLE Ward 2 HAROLD . GETTY Ward 3 OUENTIN HART Ward 4 Summary Statement: Transmitted herewith is a request by Liberty Bank F.S.B for an encroachment agreement for the purpose of allowing a 8' to 18' sign in the median of44ikki-Street at the intersection ofd -Street and San Marnan Anvenue. NIck i Nick; The sign will be placed approximately 70' from southern edge of San Mannan Drive allowing for ample sight visibility for those traveling along San. Mannan east bound or for traffic entering onto San Marnan trom-Nlam. The Sign and Traffic Depai lnient has requested that the sign be placed between the two tree within the median. The applicants site plan does show the proposed sign between the two trees as requested. RON WELPER The City of Waterloo Zoning Ordinance was recently amended to allow a subdivision or Ward 5 development signs",- including allowing them in appropriate areas within street right-of-way such as a grass median as this request is, as long as the sign will not materially impede vision or conflict GR _with present or future anticipated utilizes. GREENWOO At-Large STEVE SCHMITT At -Large The Planning, Programming and Zoning Commission unanimously recommended approval of the encroachment agreement at their meeting on November 1, 2011, subject to the a encroachment agreement be signed and executed. Therefore, staff would recommend approval of the encroachment agreement. _ Expenditure Required: None Source of Funds: None required Policy Issue: Right-of-way Alternative: Deny request. Background Information: NA cw cc Eric Thorson, City Engineer CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! December 5, 2011 Page 6 137678 - Cole/Hart that "Resolution approving Enterprise Zone Program Agreement with Skogman Homes for the construction of new single family homes in the Hummingbird Circle area; and authorize Mayor and City Clerk to execute said document -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Mayor. Clark noted that it is exciting to see new development in the City. attributes the CLURA for part of the movement. Resolution adopted and upon approval by Mayor assigned No. 2011-1115. 137679 - Hart/Cole that "Resolution -approving request of Liberty Bank F.S.B. for an Encroachment Agreement to allow for the construction of an 8' X 18' sign in the right of way of Nikki Street; and authorize Mayor and City Clerk to•execute said document- u•m'it d by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Nays: One (Getty). Mr. Getty expressed concern with the safety of the location of the sign. Noel Anderson, Community Planning and Development Director, explained the sign location has been studied and is thought to be safe. Resolution adopted and upon approval by Mayor assigned No. 2011-1116. 137680 - Hart/Cole that "Resolution approving Enterprise Zone Agreement with TEJ & TJJ, LLC for the rehabilitation of 5 single family units located in the Church Row Neighborhood; and authorize Mayor and City Clerk to execute said document -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Noel Anderson, Community Planning and Development Director, reported this is an enterprise zone agreement and is a state incentive program that gives housing developers the ability for new construction or rehabilitation of homes in the City of Waterloo. They get,back the local option sales tax of 5 cents on the dollar paid for construction costs and a 10 percent investment tax credit that they can receive through the enterprise zone. When the Council expanded the zone a few years back it was put to the maximum limit allowed and this has allowed more rehabilitation. Resolution adopted and upon approval by Mayor assigned No. 2011-1117. 137681 - Hart/Cole that "Resolution approving Enterprise Zone Agreement with Green Development for the rehabilitation of 4 homes moved from Highway 63 to the 300 and 600 blocks of Cottage Street, 800 block of Beech Street and the 300 block of Iowa Street; and authorize Mayor and City Clerk to execute said document -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Mayor Clark noted that he is disappointed in the developer or mover due to the fact that the house is still sitting on the blocks and the City is aware of it. Resolution adopted and upon approval by Mayor assigned No. 2011-1118. ORDINANCES Mayor BUCK CLARK COUNCIL MEMBERS CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: December 5, 2011 Prepared: December 2 2011 Dept. Head Signature: 'WUQ- C 6-ek (idnet k y ti/ _tz,00 # of Attachments: SUBJECT: Request by Liberty Banlc F.S.B. for an encroachment agreement to construct 8' x 18' sign in the right of way of Nikki Street. DAVID Submitted by: Noel Anderson, Community Planning & Development Director JONES Ward 1 Recommended City Council Action: Approval, with conditions below. CAROLYN COLE Ward 2 HAROLD GETTY Ward.3 QUENTIN HART Ward 4 Summary Statement: Transmitted herewith is a request by Liberty Bank F.S.B for an encroachment agreement for the purpose of allowing a 8' to 18' sign in the median of Nikki Street at the intersection of Nikki Street and San Marnan Anvenue. The sign will be placed approximately 70' from southern edge of San Maman Drive allowing for ample sight visibility for those traveling along San Maman east bound or for traffic entering onto San Marnan from Nikki Street. The Sign and Traffic Department has requested that the sign be placed between the two tree within the median. The applicants site plan does show the proposed sign between the two trees as requested. RON WELPER The City of Waterloo Zoning Ordinance was recently amended to allow a subdivision or Wards development signs", including allowing them in appropriate areas within street right-of-way such as a grass median as this request is, as long as the sign will not materially impede vision or conflict BOB with present or future anticipated utilizes. GREENWOOD At -Large STEVE SCHMII I At -Large The Planning, Programming and Zoning Commission unanimously recommended approval of the encroachment agreement at their meeting on November 1, 2011, subject to the a encroachment agreement be signed and executed. Therefore, staff would recommend approval of the encroachment agreement. Expenditure Required: None Source of Funds: None required Policy Issue: Right-of-way Alternative: Deny request. Background Information: NA:cw cc: Eric Thorson, City Engineer CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. November 1, 2011 Request by Lockard Development on behalf of Liberty Bank F.S.B. for an encroachment agreement to install an 8' x 18' monument sign in the median of Nikki Street. Lockard Development 4501 Prairie PKWY Cedar falls, Iowa 50613 The applicant requests to construct an 8' x 18' monument sign. The sign will consist of channel letters, and be lit internally by LED. The purpose of the sign is to advertise various tenants within the Tower Park Plaza at 131-201 Tower Park Drive. The proposed sign will be placed approximately 70' from the southerly edge of San Maran Drive within the median of Nikki Street. The request would not appear to have a negative impact on the surrounding area as the location of sign would blend in with the surrounding commercial properties The request would not appear to have a negative impact on traffic and pedestrian conditions in the area as the sign would not impede visibility for traffic along San Marnan or for traffic entering onto San Marnan from Nikki Street. There are no trails near the site in question however, future plans call for a recreational trail on a yet to be determined path through the Tower Park Development. The Tower Park site is zoned "C-2, C -Z" Conditional Commercial Zoning District, and has been zoned as such since July 23, 1987. The Tower Park building 1 was built in 1990 and Tower Park building 2 was built in 1995. No buffers or additional screening would be needed with this request. The request would not appear to have an impact on drainage in the area. This structure is not located in any floodplain designations as indicated by the newly updated Federal Insurance Flood Insurance Rate Maps that took effect July 18, 2011. Sulentic Park is located approximately'% mile to the northwest, and Bontrager Park is located approximately' mile to the northwest. No utilities are known to exist within the area of the proposed encroachment. A determination will need to be made that the proposed sign, including the proposed underground electric line, will not interfere with present or future anticipated utilities. This far, no utility company has provided indication that they have any utility in the vicinity at the proposed encroachment. Encroachment Agreement — 316-320 W 4th St Page 1 of 2 RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: November 1, 2011 The property is located in an area shown on the Future Land Use Map as Commercial. The proposed encroachment is located within the Primary Growth Area as defined by the Comprehensive Plan. The sign will be placed approximately 70' from southern edge of San Marnan Drive allowing for ample sight visibility for those traveling along San Marnan east bound or for traffic entering onto San Marnan from Nikki Street. The Sign and Traffic Department has requested that the sign be placed between the two tree as within the median. The applicants site plan does show the proposed sign between the two tree as requested. The City of Waterloo Zoning Ordinance was recently amended to allow a subdivision or development signs", including allowing them in appropriate areas within street right-of-way such as a grass median as this request is, as long as the sign will not materially impede vision or conflict with present or future anticipated utilizes. Staff is concerned that the proposed electric line to the sign could impede future utility needs, and either the sign should include a solar system or the electric line should remain under the ownership of Mid American so that the line would be located when utility locates are done. There is no platting required for this request. Therefore, staff recommends that the request for the encroachment agreement to allow for the construction of a 8' x 18' monument sign be approved, for the following reasons. 1. The request would not appear to have a negative impact on the traffic conditions in the area. And subject to: 1. A signed and executed Encroachment Agreement that enables the City of Waterloo to terminate the agreement and right to remove sign in the event the area is needed for street or utility purposes. Encroachment Agreement — 316-320 W 41h St Page 2 of 2 1 J 01 al o Proposed Monument Sign 258.79 EastboundSan Marnan 101.1» 401.08 Waterfalls Car Wash Tower Park Drive 089 s 000 000 21,75 2 118 / /Burger King \ J I l 70 ' 65 I Ar) -123 r 1I 12388 10 160 • • • U3. S-tn ¥ la nabs Dr. -r- C 1 • The main concern addressed by WCP is the lack of parking—which will only get worse when the Amphitheatre opens. • Asked about the air conditioner in the theatre, which was not functioning properly. Guild is addressing this with city maintenance • Next meeting is in November Collections / Hoth • An email was sent out to the board apprising them of new additions to the collection. • The committee will meet in November Gift Store / Heitzman • Next meeting will be November 6. • Total sales were $2,826, Youth Pavilion - $4,775 • New artists have been added to the gift store. There are new Haitian metals, new jewelry and fiber works. • A Haitian artwork from the collection was selected for reproduction for a puzzle These puzzles can be put together again and again, or glued down to make a picture for a frame. • 90 groupons were sold for Youth Pavilion admissions • Positive behavior admission passes are being given to students at selected schools. DeKoster suggested Poyner be one of the schools included. Friends Report / Rice • Mini Masters pre opening event will be Sept. 29—Friends will host the reception. • Bahamas Symposium is Oct. 14 & 15—Friends will host the opening. • Holiday Arts Festival is Nov. 12 & 13. • Bands are picked for the Winter Music Series sponsored by Friends • Discussed the canvases to be painted and sold at the Come As You Art event. Further discussion was held on the procedure for selling the canvases. Scully suggested a flyer be put at each table explaining the procedure. DeKoster suggested having a special part of the night to address selling the canvases. She also suggested providing an area for people to be able to hear the band but at a much lower volume, a conversation area—maybe in Concourse. Working artists also need to be better promoted throughout the night. Director's Report / Scully • Jazz on the Cedar is having its last event on Sept. 28. • Scully suggested having parties in Mini Masters for adults. • Discussion was held on the upcoming Bahamas Symposium, Oct 14 & 15. Ideas on how to promote the event. Total cost is $30—which covers only food. Goes from 9am to 5:30 on Friday with the exhibition opening at 7pm. Saturday is 9am until 4:15pm with a dinner following at Cammie's home. Board and artists invited. • Haitian Art Conference in New Orleans will take place Oct 28 thru Nov 1. Scully and Shankle are attending. Scully has organized the conference. • Scully thanked Terry Rice for opening his home and garden for the Board meeting. The meeting was adjourned at 5:05 pm Respectfully submitted, Maureen Hastings / WCA Secretary Note: Please plan to attend the rescheduled meeting on October 12 at 4 p.m.—we will meet in Court Theatre and Doug Schindel of AECOM will update everyone on the Riverfront Renaissance project. WATERLOO CULTURAL AND ARTS COMMISSION MEETING MINUTES September 21, 2011 Horne of Terry Rice, 324 Summit, Waterloo 4:00 PM In attendance: Marilyn DeKoster, Goli Buchanan, Karol Rae Hoth, Diane Phelps, Tim Hurley, Tom Langlas, Barb Heitzman, Mary Ann Burk, Terry Rice Staff: Cammie Scully, Maureen Hastings DeKoster called the meeting to order at 4:15 PM. Last month's minutes were approved as sent. Financial Report/Scully • On target, and a little ahead in revenues. • Burk asked if there are any projections for revenues concerning the amphitheater/mall area. Scully indicated that she would be working on projects and that it may well help with the 10% budget cut that could affect operations. Hurley suggested asking for discretionary grant money, and Gaming may be able to assist as well. • Staff has been brainstorming on possible events to be held at the amphitheater/mall area. • Hurley asked if planning has started for a Grand Opening for the new area. Scully said discussions are beginning but that it is hard to plan for a moving date. The event would include an arts festival featuring local music and art. • Hurley moved to approve the Financial Report. 211 by Langlas. Voted and approved. Executive Committee/ DeKoster • Talked about times best for meetings of the Cultural and Arts Board. Discussion held on best times to have the meeting. It was decided that October's meeting would be at 4:00 PM. Meeting times then would change to 5:00 pm Public Art / Phelps • The Hoover project is on hold for possibly another year. Scully commented that if shallow fittings can be accomodated, it may still be possible for this year • The committee walked through the construction area with Scully giving an update • Hurley asked if a roof would be placed over the amphitheatre structure. Scully said yes, it will be canvas and light will shine through it. There was discussion on outdoor seating and the floating river fountain. • There will be seating on the grass as permanent seating built in the hillside. Building & Grounds / Hurley • Hurley requested a wish list before the next meeting and wants his committee to do a walk-thru of the construction area Marketing and Development / Buchanan • 5-6 businesses have been asked to sponsor a Mini Golf hole at $2,000 per hole. • Covenant Development's Chris High said they would help with the lower income schools to sponsor admission cost • Committee is working on layout ideas for the Holiday Arts Festival. They discussed separating the Friends from Artists, giving them their own space for gift -wrapping. WCP / Langlas • Mini Masters preview reception is set for September 29 • One free day held on a Sunday was very successful. • November 12 & 13 is the Holiday Arts Festival. A patron party will be held again this year. • Friends will buy a Bar-b-que grill for the Center Director's Report / Scully • Gave a report on trip to New Mexico to attend the International Folk Art Market. Shankle and Scully drove the WCA's van to bring back merchandise purchased. Over 500 artists had thea art displayed from all over the world. • Master Artists of the Bahamas exhibition opening and Symposium is scheduled for Oct 14 and 15. Scully is finalizing the guests traveling plans. She will be hosting a party for them the evening of the 15. Board members are all invited and encouraged to attend the symposium and opening reception. • Project has a $100,000 budget. The Ministry of Culture in the Bahamas is paying for the insurance, packing and shipping of the artwork. Scully hopes each artist will donate a piece for our permanent collection. Funds were also received from Community Foundation and City Council Hotel/Motel Discretionary fund. • The next Haitian Art Conference will be held in New Orleans in October. Scully and Shankde are Co -Chairs of the Haitian Art Society. Scully has been planning the conference which will be held October 28 through November I. • The WCA now holds the world's largest collection of Haitian art • Clarence Ailing donated his estate to the Community Foundation for the benefit of WCA. Scully asked Burk if gifting some of the pieces to other art galleries would be OK. (Note: 6 Iowa Museums have requested Ailing artwork for their collections. Scully will discuss procedure of this donation with Burk and Community Foundation.) Hurley moved to adjourn. 2"a by DeKoster. Meeting was adjourned at 5:15pm Note: Remember our next meeting is September 21 at 4 p.m. in Terry Rice's garden at 324 Summit Avenue. Respectfully submitted, Maureen Hastings / WCA Secretary WATERLOO CULTURAL AND ARTS COMMISSION BOARD MEETING MINUTES Foresberg Galleries August 17, 2011 4:OOpm In Attendance: Bill Blake, Scott Cawelti, Marilyn DeKoster, Barb Heitzman, Tim Hurley, Karol Rae I-Ioth, Tom Langlas, Goli Buchanan, Mary Ann Burk, Diane Phelps, Terry Rice Staff: Cammie Scully At 4:OOpm, the board went to the Law Court Theater to view a slideshow presentation of the art works recently accepted into the collection by the Collections Committee. Minutes of the previous meeting's minutes were approved. Financial Report / Scully • On track, did not go over the budget for the year and some funds were returned to the city. DeKoster moved to accept the report as presented. 2"d by Hoth. Voted and approved Public Art/ Phelps • The Lou Henry Hoover sculpture park is on hold until an archeological excavation can be conducted of the area. • We will seek funding for the flood wall art project from Black Hawk Gaming • Convention and Visitor's Bureau is open to all suggestions for replacement of Rooff Pavilion panels, projected cost to be around $6,000 • Two of the downtown Urban Galleries will be changed out this month featuring murals from the Northend Arts Festival . • Bahamas Symposium and exhibit opening is set for October 14 and 15. Commissioners are invited to attend a dinner party at Cammie's house in honor of artists and filmmakers on October 15 following the exhibit opening. • The Public Art committee has been asked to respond to the `gorilla art' that has appeared on the 4th Street bridge, the committee decided that it was not objectionable and would not act to remove it. • The Public Art meetings have been changed to the 3r° Tuesday of each month at loam Building and Grounds / Hurley • Scully and Hurley did a walk-through of the WCA. Hurley said the staff is busy getting things done and all looked very nice. • He would like to kick-start his committee by having all members attend quarterly meetings. He would like to see an endorsement by the committee which would be voted on by the commission to accompany Scrdly's bond request to the city. • Burk wanted to know how the progress was going on the outside river walk area. Hurley thought its was going well, but that it has to be completed by the end of December in accordance with the CAT grant contract. • Scully suggested Broshar come speak to the board at the next meeting to inform them of progress and content. (Note: Doug Schindel of AECOM will do a presentation at the October 12 meeting at 4 p.m.) Marketing and Development / Buchanan • The committee discussed the new exhibit, Mini Masters golf that will be constructed in the PYP. • Copies of the Fall/Winter Happenings at the WCA were passed out • The Fall/Winter Class Schedule will soon go to print • YP Commercials are on TV, billboards are up • S. Farlow is working on a 2 -pronged funding request to Black Hawk Gaming, to fund the flood wall mural/lighting project and viewer project. WCP/WCA / Langlas • Committee did not meet, but Scully informed the board that staff restructuring is taking place within the WCP. She suggested a meeting be held soon. (Note: Meeting is set for Monday, September 19 at noon). Education / Heitzman • Met Aug 4s', Carol Hickens resigned from the committee. Looking for a replacement • There are software issues in the PYP, but are working with professionals to fix • Looking for ways to change the video activity for the tractor • Trying to get PYP information to the school teachers • The `Ladies Let's Move' organization has put PYP on their list. Sept 24'" is designated as a Worldwide Day of Play • A Kaleidoscope exhibit is being investigated to add to the PYP • The committee has not heard from the Cedar Valley Promise on sponsorship for the pre-school discounts for PYP admissions. (Note: We have received funding for Black Hawk preschools.) • Scully commented that in 3 'h years, many exhibits have already been outdated and constant updating should be expected. This is built into the bond budget. Youth Pavilion endowment funds may also assist in the future. Collections/Exhibitions / Floth • A meeting was held to accept numerous pieces into the collection. • Scully said the board will get a tour of the collection storage when that project is completed. • Still in the bid process for some of the storage areas. Note: Bids have been received and a vendor accepted • Hoth suggested other commissioners join this committee to see all the artwork as it comes in for review. Gift Store / Blake • Committee met July 13. $13,000 was reported as the yearly income of the store • Newbill made contact with 103 new artists to invite to attend our next Holiday Arts Festival. 500 are already in the database to be contacted. • Newbill is investigating having images of artwork from the Haitian collection made into ajigsaw puzzle • She is marketing discount coupons and book signings • New staff has been hired • Numbers for the PYP reached 23,761 for the year • The store now has new Haitian flags and Sid Sidler's woven baskets • Emergency alert buttons have been installed on all the phones throughout the WCA and PYP • There has been discussion on having a local artist sale during My Waterloo Days, possibly using the new plaza area Friends of the Art Center / Rice • Made in excess of $4000 on Roof Top Jazz. Music was well received. Great attendance • August 16th Friends hosted a reception for a gallery talk by Dean Schwartz related to Alling's pottery exhibition. WATERLOO CULTURE AND ARTS COMMISSION MINUTES Rotary Room, October 12, 2011 4:00 PM In attendance: Marilyn DeKoster, Katy Susong, Bill Blake, Terry Rice Staff: Cammie Scully, Paulette Hawkenson DeKoster called the meeting to order at 4:07 PM. The previous meeting's minutes were approved as sent. Financial Report / Hawkenson *Hawkenson distributed financial report and discussed the line item expenditures and revenues. *DeKoster asked if revenues brought in would be used to pay on the construction of the new Mini Masters Golf exhibit. Hawkenson explained each hole is sold to a sponsor to help cover the cost of construction. *Blake moved to accept the report as presented. 2nd by Susong. The report will be filed. DeKoster told the board she brought her grandchildren to the PYP and they thoroughly enjoyed playing the Mini Masters golf exhibit. She discussed possible advertising for the Bahaman Symposium and thanked all at the meeting for their work in spreading the word. Building and Grounds / Scully *Projects in the works: a new roll -up door for the west wing, finishing up lighting project for the Schoitz Rooms, starting of window and door project *Blake said Hurley was very proactive in getting the committee together to tour the new grounds *It is again time to prepare the request for CIP funds requests are due November 4. Marketing / Scully *Mini Masters Golf exhibit opening was very successful. *WCA may have to cut the budget by 10% --staff will meet to discuss suggestions for cuts. *Committee is developing Putt Putt parties for adults *Rice Suggested adding some visual movement and light to exhibits. Scully will pass along the idea. *Wine tasting evenings for adults with activities for kids in the Youth Pavilion were suggested by Goli. WCP / WCA - Scully *The committee met. Parking issues in conjunction with the new construction were discussed. *WCP may have an increase in rent. The rent is evaluated every 10 years. Collections / Scully * Scully, Shankle, Andrews and Burk and her staff are revising collections documents which will be reviewed/approved at the next meeting. Gift Store / Blake *Newbill went to Kansas City Arts Festival and collected many new artists names to submit invitations to jury at our festival. *Many new items in the store for purchase. Scott Cawelti's new book is now available. *90 Groupons have been sold for YP admission bringing in new audiences. *October 6, the Visitors Services met to jury artists. 79 applied, 61 applied on Zapp and 18 conventional. The jurying is seamless with the new Zapp process. *The Holiday Arts Festival will be November 12 and 13. There will be a Patron/Artist party held on Saturday night. The patron fee was increased to $150 this year. Friends / Rice *Rice reported that the Mini Masters opening went well. *Friday evening is the opening of the Master Artists of the Bahamas exhibition, 7:00 pm. There will be Bahaman food as well as music to accompany the opening of the exhibit *New wood sculptures created from flood materials collected from Sans Souci Island and Chatauqua Park by Antonius Robert in a residency with UNI sculpture students will be on display *Art in the exhibition is for sale. A price list will be at the front desk. Director's Report / Scully *Haitian Art Conference will be held in New Orleans October 28 -November 1. *The next meeting will be at 5:00 PM, November 16. It will begin Law Court Theater. Doug Schindel will be on hand to give and update on the Riverfront Renaissance project. *The December will be a Christmas party location still to be determined. The meeting was adjourned at 4:37 pm. Respectfully submitted, Maureen Hastings / WCA Secretary MEMORIAL HALL COMMISSION October 26, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Don Ticknor, Michael Dennis, Marilyn Robinson, Ron McMahon. Members absent: Richard Hockey, Anthony Tisdale, Marcia Courbat. Also present: Rick Hurtado, Maria Armstrong Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of September 28, 2011, as amended by fixing the spelling of Don Ticknor's name throughout the document, be approved. Ayes: Eight. Motion carried. Citizens Oral Comments Rick Hurtado presented a chemical repellant to Richard Hastings for the newly planted tree that has suffered damage from rabbits. Mr. Hurtado asked about the possibility of changing the foliage around the north side of the building to small pebble rocks. There was some discussion on the matter. It was the consensus of the commission that Mr. Hurtado could check with Leisure Services and report back to the commission in November on the project. Mr. Hurtado reported that he has spoken to individuals from the Iowa Department of Transportation of retaining some bushes from a property that is set to be demolished along Logan Avenue. The commission discussed the possibilities of placement of the bushes. It was the consensus of the commission that Mr. Hurtado would report back to the commission on the exact placement of the bushes on the Veteran's Memorial Hall property before a vote was taken to transplant them to the property. Treasurer's Report Richard Hastings gave the October 26, 2011 Treasurer's Report. Mr. Hastings reported that the commission has sold 2770 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $139,500.00, with a balance of $12,590.18 in the Brick Fund. There is a balance of $4,874.00 in the General Fund and $1,296.00 in the Special fund. Moved by Ticknor, seconded by Thomas that bills payment of $200.00 to Black Hawk Memorial and deposit of $75.00 be placed in the Special Fund be approved. Ayes: Eight. Motion carried. Chairperson's Report Chairperson White reported that the Veteran's Day event is set for November 11, 2011 will be at the hall at 10:30 a.m. Mr, White asked the commission to approve for Hy -Vee to provide donuts and coffee at the event. He will present the bill to the commission at the next commission meeting in November for payment at that time. Mr. White stated that he was quoted somewhere around the ballpark of $124.00. After discussion the following vote was taken on the request. Moved by Hastings, seconded by McMahon for Hy -Vee to provide donuts and coffee at the Veteran's Day event on November 11, 2011 be approved. Ayes: Eight. Motion carried. Committee Reports Building, Grounds & Operations—Richard Hastings reported that the USS Frank E. Evans DD - 754 engraved stone will be installed at no cost on the Veteran's Memorial Hall grounds on October 27, 2011. Mr. Hastings asked that the following repairs be reported to the City Building/Maintenance department: eavesdrops need to be cleaned out because they are plugged around the building and where the water has been overflowing along the building there is now wood rot and mold; there are roof tiles that need to be fixed that have created slow leaks inside of the building; the outside spigot along the south entrance should be fixed before it freezes and pipes burst; that an insulated box of some sort be placed around the mail slot because debris, October 26, 2011 Page 2 drafts and small critters are able to enter through the slot; patching on the gutter drainage along the east side of the building has gave way and is now leaking all along the side of the building; some of the sto n windows can not be closed because the interior window weights, etc. have broken off so they are not able to open; to look into the possibility of the exterior wood being replaced with vinyl below the eavesdrops and along the window trimmings to eliminate continued paint peeling and wood rot. Photos of the requested repairs would be taken after the meeting has adjourned to turn in with the repair request. After discussion it was the consensus of the commission that the Building/Maintenance department be contacted regarding the necessary repairs. Mr. Hastings stated that there is a walkathon and a 5K run set to take place on the grounds on November 5, 2011. The 5K is set for registration in the upper level while the walkathon is set for registration in the lower level. Education/Historical—Randall Miller reported that the handouts for Veteran's Day event are set to print. If the commission has any other information to include on the handout he needed the information to report before they make it to final print. Mr. Miller requested that the City Management Information System (MIS) department be contacted to see about the possibility of getting internet service at the building. Mr. Miller indicated that he would like an event calendar sent with each months mailing as a reminder to the members of events taking place on the grounds. This could be done on the backside of the agendas as this month has been done. After discussion it was the consensus of the commission that the MIS department be contacted regarding possible internet service at the hall and an event calendar to be included in the packets. Finance/Fundraising—None Unfinished Business Randall Miller suggested that $100.00 be presented to Bill Quibell for all of his involvement with the Memorial Hall events. He has done work for numerous events at Memorial Hall, which include and is not limited to the layout and printing of all of the handouts, providing the music at the events, etc. After some discussion the following vote was taken on the request. Moved by Miller, seconded by McMahon that payment of $100.00 to Bill Quibell be approved. Ayes: Eight. Motion carried. New Business Craig White opened up discussion of canceling or moving the November and December meetings was discussed. After discussion a vote was taken. Moved by Miller, seconded by McMahon that the November meeting be moved to November 16, 2011 and cancellation of the December meeting be approved. Ayes: Eight. Motion carried. With no further business before the commission, it was moved by Thomas, seconded by Hastings that the meeting be adjourned at 5:43 p.m. Ayes: Eight. Motion carried. Suzy Schares City Clerk 369 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, November 23, 2011, there were present Terry M. Kuntz, Chairman; Rodger Burris, Vice -Chairman; and Mary H. Potter, Trustee. Also in attendance: Rick Wilberding, Distribution Department Manager, and Dennis Clark, General Manager and Secretary. as read. Chairman Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of October 26, 2011, were approved Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. OCTOBER 31, 2011 GENERAL FUND 45309 Collection Services Center Authorized payroll deduction for 155.53 child support 45310 Cedar Valley United Way Authorized payroll deduction for 115.00 United Way 45311 ING Life Insurance Authorized payroll deduction for 3,000.00 deferred compensation 45312 Lincoln Financial Group Authorized payroll deduction for 40.00 deferred compensation 45313 Public Employees Credit Authorized payroll deduction for 3,163.00 Union credit union 45314 Charles Schwab Institutional Authorized payroll deduction for 1,198.52 employee pension contribution EFT US Department of Treasurer Federal withholding tax 16,290.57 45315 Advanced Systems, Inc. Maintenance contract for copying 127.31 machine 45316 Al Gordon Plumbing & Repaired water service line at 875.00 Heating 508 Independence 45317 American Veterans Four pave box repairs 1,920.00 Plumbing, LLC 45318 AWWA AWWA Standards Revisions 545.00 45319 Iowa Section — AWWA Registration for 2011 Annual Conference 180.00 in Des Moines, T. Robbins 45320 Black Hawk Waste Disposal Waste disposal 94.00 0.00 25,830.00 45321 Voided 45322 Bill Colwell Ford, Inc. 45323 Ferguson Enterprises, Inc. 45324 Fifth Street Tire, Inc. 45325 Hawkeye International Trucks 45326 Iowa Department of Natural Resources 45327 Iowa Public Employees Retirement System 45328 Murphy Tractor & Equipment Gas filled lift operator for unit #20 45329 Mutual Wheel Co. Taillight for unit #18 and safety light bar for unit #12 45330 Josefina Gutierrez M. D. & U. D. refund Two new pickup trucks, unit #7 and #10 Brass plugs and nipples New tire for unit #17 Shocks, hydraulic pump seals and wheel sensor on unit #33 Annual Water Use Permit Fee IPERS for ten employees 446.10 125.09 2,505.47 95.00 5,763.72 75.90 523.62 105.00 45331 45332 45333 45334 45335 45336 45337 45338 45339 45340 45341 45342 45343 45344 45345 45346 45347 45348 45349 45350 45351 45352 45353 45354 45355 45356 45357 45358 45359 45360 45361 45362 45363 45364 45365 45366 45367 370 Jatera Wiley Donterrell Simpson Latoya Simmons April M. Porter Carl G. Samuel Christina Rodemaker Margaret M. Scofield Janice Spooner Rosalinda Vela Linda Keeling Hansen Jimmy Phillips Sidnita Motley Mark Burt, Jr. Darlene Lucas Mylani A. James Shantel M. Leary Jason W. Combs Donald D. Pattison Stacy Marshall Gary Eliason Kristin A. McElderry Erin E. Landherr Lu Ann Loeb Delford Johnson Breanna Anderson Regina Bragg PDCM Insurance Rochester Armored Car Co. Schimberg Co. Scot's Supply Van Wert, Inc. CenturyLink Qwest Corp. Aable Pest Control, Inc. ABM Janitorial Acco Unlimited Corp. Allen Memorial Hospital 45368 American Veterans Plumbing, LLC 45369 Andrews Auto Supply 45370 B & B Lawn Care, Inc. 45371 Benton's Sand & Gravel 45372 Black Hawk County Treasurer, MIS 45373 BMC Aggregates, L. C. 45374 Campbell Supply 45375 The CBE Group, Inc. 45376 City of Waterloo 45377 Frickson Brothers Excavating 45378 Gierke -Robinson Co. 45379 Hawkeye International Trucks 45380 Iowa Department of Public Health 45381 Steve Kerns 45382 Kwik Trip, Inc. 45383 Travis Larson M. D. & U. D. refund tf it ft ti tl ft if tf It tt It It tt ft It Various insurance polices Armored car service Hydrant nozzle Hydraulic hose for head shaker on unit #21 Meter reading service for September Telephone service Repaired telephone line damaged at W. 5th & Allen Monthly insect control Janitorial services Chlorine and HFS Drug, alcohol and vision screening for two new employee candidates Three pave box repairs Air filter for unit #6, oil filters for stock and hydraulic fitting for unit #21 Mowing well fields Top soil Data processing for September Fill sand and roadstone Batteries for barricades Collection fee 2010 and 2011 Street Recon Water Main Replacement Program Repaired water service line at 4039 Homer and 1208 Evergreen Ductile blade for cutoff saw Door handle for unit #34 Backflow Prevention Assembly Tester renewal for one employee Reimbursement for cell phone Fuel for vehicles Reimbursement for cell phone 8.14 14.38 58.69 37.69 9.88 25.56 3.75 11.75 23.96 42.59 18.00 3.37 8.98 6.64 9.88 40.69 24.65 9.08 40.69 31.18 76.00 45.99 36.21 38.51 11.38 58.69 11, 087.40 234.76 43.44 216.22 4,554.00 366.38 2,347.25 22.00 1,041.50 11,169.60 422.00 1,440.00 39.41 2,520.00 232.76 5,924.10 2,019.68 23.00 113.24 55,549.22 1,562.93 129.28 79.50 82.00 50.00 3,791.18 50.00 45384 Menards 45385 Mutual Wheel Co. 45386 Nutri-Ject Systems, Inc. 45387 Warren Wortham 45388 Innovative Re Holdings 45389 Bill Ramsey Realtors 45390 Jamie Foxen 45391 Devan Robinson 45392 Alisha Johnson 45393 Belinda Creighton 45394 Lee R. Averhoff 45395 Ashley N. Shavers 45396 Brittany Hovenga 45397 Ryan Gerst 45398 Matt Parrott/Storey Kenworthy 45399 Postmaster 45400 Proshield Fire Protection 45401 Radio Communications 45402 R. Company, Inc. 45403 Scot's Supply 45404 Staples 45405 St. Luke's Drug & Alcohol Testing Services 45406 Terracon Consultants, Inc. 45407 TestAmerica Laboratories 45408 Utility Equipment Co. 45409 The Courier 45410 West Union Trenching 45411 Rick Wilberding 45412 Waterloo Water Works EFT State of Iowa Treasurer 45413 Collection Services Center 45414 ING Life Insurance 45415 Lincoln Financial Group 45416 Public Employees Credit Union 45417 Charles Schwab Institutional Flashlight, batteries, screwdriver, cleaner and pipe thread stick Safety light bar for units #7, #10 and #18 Calibrated gas monitor Overpayment on final bill 45418 Teamsters Local Union #238 EFT US Department of Treasurer 45419 Acco Unlimited Corp. 45420 AECOM 45421 Alliance Benefit Group 45422 Aramark Uniform Services 45423 Bergen Plumbing, Heating & Cooling 45424 Black Hawk County Auditor 45425 City of Raymond It It M. D. & U. D. refund Notice forms CI tt it if 41 CC ,t 371 93.14 1,530.00 75.00 125.67 104.12 29.00 105.00 11.38 105.00 3.69 59.00 60.50 53.97 62.24 589.96 4,000.00 418.00 154.00 3,200.00 9.00 256.44 74.00 Postage Annual fire inspection of fire extinguishers Monthly access fee and pager rental Repaired water service line at 4010 Homer Coupling nuts Battery backups, printer ink cartridges, tape dispenser and file holder Drug and alcohol testing for two new employee candidates Field density tests at various locations Water sampling Fittings and hydrant hose adapters Legal ad Hydrant M. D. refund Reimbursement for cell phone Kimball South billing and reimbursed petty cash for key chain battery, meter pallets and office supply Sales tax Authorized payroll deduction for child support Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Authorized payroll deduction for union dues Federal withholding tax Parts for fluoride pump at pumping station Engineering design services for Highway 63 Water Main Reconstruction Pension Fund Services including Plan Restatement and Summary Plan Towel service Installed new gas pipe and regulator at well #19 Water and sewer bond fees Sewer bond, garbage and yard waste fees 421.40 40.00 4,288.57 68.61 1,143.18 50.00 90.80 13, 000.00 155.53 3,500.00 40.00 3,036.50 1,197.69 750.00 15,665.56 176.55 5,008.50 4,750.00 225.89 680.00 42,069.99 11,316.69 372 45426 City of Waterloo 45427 Dennis Clark 45428 45429 45430 45431 45432 45433 45434 45435 45436 45437 45438 45439 45440 45441 45442 45443 45444 45445 45446 45447 45448 45449 45450 45451 45452 45453 45454 45455 Community National Bank Fifth Street Tire, Inc. Foster's, Inc. HD Supply Waterworks, Ltd. Hogan & Hansen HyVee Accounts Receivable Iowa Division of Labor Service Iowa One Call Keystone Laboratories, Inc. Lubbert's Masonry, Inc. Ryan Manahl McDonald Supply Menards Municipal Supply, Inc. Murphy Tractor & Equipment St. Vincent DePaul Title Services Corp. John Deere Waterloo Works Hawkeye Towers James Bearbower, Jr. Jamie A. Welcher Kelly J. Laws St. Vincent DePaul Michael Wubben Timothy Cecil Dale E. White Jackie K. Graham Cammie A. Nelson 45456 West High School 45457 Matt Parrott/Storey Kenworthy 45458 Postmaster 45459 Tim Robbins 45460 Schumacher Elevator Co. 45461 Sensus Metering Systems 45462 Storey Kenworthy 45463 Swisher & Cohrt, P.L.C. 45464 WBC Mechanical, Inc. 45465 Wellmark Blue Cross Blue Shield 45466 Waterloo Water Works EFT Treasurer, State of Iowa EFT State of Iowa Treasurer 45467 Advanced Systems, Inc. 45468 Assurant Employee Benefits 45469 Benton's Sand & Gravel 45470 C & C Welding & Sandblasting 45471 Dex Media East, Inc. 45472 Electronic Engineering Garbage, sewer and storm water Reimbursed expenses to attend AWWA-IA Section meeting in Des Bank charges Repaired flat tire on unit #12 Grass seed Five fire hydrants Payroll services Restroom and kitchen supplies Boiler inspection One Call service Water sampling New driveway ramp at pumping station Reimbursement for uniform cost Meter couplings 0 -ring, crazy glue, light bulbs, paint, extension cord and hose nozzle Valves 2,526.00 Grease for unit #20 86.20 M. D. & U. D. refund 105.00 Overpayment on final bill 233.09 M. D. & U. D. refund 12.39 Overpayment on final bill 108.31 M. D. & U. D. refund 41.38 1,252,749.75 303.87 Moines 460.33 16.15 66.65 9,202.00 341.70 371.00 25.00 643.70 1,049.00 1,350.00 12.50 1,444.62 42.08 if tt 11 IC 11 11 11 11 tt 44 Overpayment on bill and M. D. & U. D. refund Overpayment on final bill Uniform embroidery 9.88 13.66 6.49 3.37 31.18 33.85 6.27 85.43 3,751.77 8.50 Postage 1,770.80 Reimbursed expenses to attend 303.20 AWWA-IA Section meeting in Des Moines Elevator maintenance 458.39 New interrogators for radio meter 3,614.58 reading Envelopes, copying machine paper, 1,985.97 toner, small office supplies and paper shredder Legal services 37.00 Repaired boiler at pumping station 541.82 Medical insurance 39,946.19 Reimbursement of city service fees State withholding tax Sales tax Maintenance contract for copying machine Dental and disability insurance Top soil Aluminum for installation of light bars on units #7 and #10 Advertisement in phonebook Monthly vehicle tracking charges and transfer of GPS devices in units #7 and #10 13,058.09 6,281.00 18, 579.72 162.48 5,779.41 281.40 70.00 35.10 659.50 45473 Fastenal 45474 HD Supply Waterworks, Ltd. 45475 Iowa Custom Machine 45476 Johnstone Supply 45477 K & R Consulting Group 45478 Keystone Laboratories, Inc. 45479 Travis Larson 45480 Menards 45481 MidAmerican Energy Co. 45482 Ray Mount Wrecker Service 45483 Mutual Wheel Co. 45484 Spencer Jensen 45485 Joyce Madlock 45486 Thu An T Nguyen 45487 La -Tia March 45488 Sherry Meggers 45489 Rachel S. Stroh 45490 Ta Lo Toe 45491 Keaton Northup 45492 L A Nails 45493 Carla Turner 45494 Blake Rose 45495 Matt Parrott/Storey Kenworthy 45496 Scot's Supply 45497 Service Roofing Co., Inc. 45498 Treasurer, State of Iowa 45499 Veenstra & Kimm, Inc. 45500 Waterloo Water Works Screws for meter department Breakaway couplers Three new street keys and repaired tapping machine Heaters for chemical room at wells #14 and #17, and plumbers putty and wire strippers for meter department Consulting services Water sampling Reimbursement for AWWA Water Operator Certification Study Guide Screwdrivers, hose bib and small fittings Gas, power and electric Cost to tow unit #34 Material to install new safety light bars on unit #12 and #18 M. D. & U. D. refund El It gg IC it CC Et fl M. D. refund M. D. & U. D. refund Door hangers and uniform costs Nuts and screws for meter department Reservoir Roof Project Treasure Hunt — 2011 Engineering design services for Kimball Avenue Water Tower Rehabilitation Reimburse petty cash for copies, bleach and transfer of customer's funds 373 191.61 257.48 140.00 1,271.63 32.50 50.00 68.50 23.84 27,436.79 130.00 44.98 105.00 105.00 105.00 43.47 40.69 9.90 105.00 32.94 50.00 8.25 49.13 659.53 15.69 49,162.00 1,207.55 1,750.00 23.10 Payroll 81,286.01 $1,820,886.94 The General Manager presented the Monthly Financial Report as of October 31, 2011 as follows: October 1, 2011 Balance $5,053,187.10 Receipts 584,429.15 Disbursements 499,543.27 October 31, 2011 Balance $5,138,072.98 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 335,677.10 Repairs & Rehabilitation Fund 270,528.87 General Fund Balance 4,201,867.01 $5,138,072.98 It was moved, seconded and unanimously approved to receive and place on file the Monthly Financial Report as presented. 374 The General Manager presented the Revenue and Expense Summary as of October 31, 2011 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2010 $5,673,040.28 4,028,409.02 $1,644,631.26 211,587.10 47,831.48 1, 008, 036.05 $ 800,350.83 2011 $6,185,370.22 4,221,280.24 $1,964,089.98 505,752.87 42,048.94 824 125.58 $1,603,668.33 It was moved, seconded and unanimously approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1806 Franklin Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,800.00, which is supported by invoice from Al Gordon Plumbing and Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 1806 Franklin Street, on the West Twenty (20) feet of Lot No. Four (4) and the East Thirty (30) feet of Lot No. Three (3) except the North Three (3) feet thereof, in Block No. Five (5) in "Cowin's Addition to Waterloo, Iowa, Black Hawk County, and owned by Donetha Ellis as Contract Purchaser, and John B. Pollock as Deed Holder. WHEREAS, the contract purchaser notified the Waterloo Water Works that the contract purchaser desired to have the cost of service line repair assessed to the property taxes. After conversation with the contract purchaser, the contract purchaser voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. The General Manager reported that the Notice of Public Hearing for the 2012 budget was published in the Waterloo Courier on November 7, 2011. It was moved by Burris, seconded by Potter and unanimously approved to receive and place on file the Proof of Publication of the Notice of Public Hearing for the Waterloo Water Works 2012 budget. Chairman Kuntz announced that it was time for the public hearing on the 2012 budget. There were no written or oral comments. It was moved by Potter, seconded by Burris and unanimously approved to close the hearing. The Budget Summary is as follows: Revenue & Other Financial Sources Use of money and property Charges for services Miscellaneous Other Financing Sources Total Revenues & Financing Sources Expenditures & Transfers Out Expenditures Transfers Out Total Expenditures & Transfers Out Excess of Revenues & Other Sources (+) (-) Expenditures & Transfers Out Beginning Fund Balance as originally reported Ending Fund Balance December 31 Item BUDGET SUMMARY Budget 2012 Re -estimated 2011 Actual 2010 375 $10,811,291 $6,766,508 $6,545,486 $ 7,073,940 $6,576,120 $6,273,641 $ 614,750 $ 599,150 $ 701,412 $(3,122,601) $ 351,835 $ 59,702 $ 7,688,690 $7,527,105 $7,034,755 $10,811,291 $6,766,508 $6,545,486 $10,811,291 $6,766,508 $6,545,486 $(3,122,601) $ 760,597 $ 489,269 $ 4,300,182 $3,539,585 $3,050,316 $ 1,177,581 $4,300,182 $3,539,585 PROPOSED CAPITAL IMPROVEMENTS, EXTRAORDINARY ITEMS AND INVENTORY BUDGETED IN THE 2012 EXPENDITURES Capital Repair, Inventory, Cost and Meters Cost Materials for Repair, Inventory and Meters: Fire Hydrants $ 40,000.00 Fire Hydrant repair and maintenance parts and flags $ 10,000.00 Valves $ 35,000.00 Fittings $ 35,000.00 Pipe $ 10,000.00 Metering (residential & commercial) including meters for remote upgrades $250,000.00 Distribution Department: Purchase two vehicle (locator and pumping station trucks) $ 36,000.00 Major vehicle replacement -Tandem dump truck $ 100,000.00 Miscellaneous small equipment for distribution and for meter service $ 3,500.00 Safety equipment (larger items such as signs, cones, shoring, etc.) $ 5,000.00 Backflow prevention program $ 10,000.00 Water Main Related Projects: Water main extensions Water main relocation, repair, improvement associated with City projects Corrosive soil replacement Pumping Station and Well Houses: Replacement doors, windows and roofs on well houses, and other building maintenance Administrative & General: Computer and printer upgrades Telephone system replacement/upgrade Miscellaneous office equipment, furniture, and improvements Full page billing revision Subtotal Base Items: $ 100,000.00 $ 85,000.00 $ 350,000.00 $ 42,000.00 $ 10,000.00 $ 25,000.00 $ 20,000.00 $ 25,000.00 $ 811,500.00 $380,000.00 376 New or Ongoing Capital Projects Shaulis Road main extension Main extension (100% in 2012) Design and Construction review (remaining balance) Contingency (20% of construction total) Highway 63 North water main replacement Main replacement (Estimated cost $927,972, 30% in 2012) Design and Construction review (Estimated cost $179,000, 85% complete in 2012) Contingency (25% of construction total = $231,992, 40% in 2012) Dewitt Road water main extension Main extension (100% in 2012) Design, Construction review, Legal and Administration (Estimated cost $52,290) Contingency (20% of construction total) Mark's Park/US Bank main extension Main extension (retainage) Design and Construction review Water Tower Rehabilitation Kimball Avenue Water Tower Rehabilitation Design and Construction review Contingency (15% of construction total) Subtotal New or Ongoing Capital Projects Other Capital Items for 2012 Continue GIS-Mapping-CMMS-Document Management $1,488,181.00 $ 52,000.00 $ 258,814.00 $ 278,392.00 $ 111,600.00 $ 92,797.00 $ 360,000.00 $ 52,290.00 $ 72,000.00 $ 5,527.33 $ 3,375.96 $ 800,000.00 $ 24,500.00 $ 120,000.00 $3,719,477.29 $ 80,000.00 Subtotal Other Capital Items for 2012 $ 80,000.00 Total Base, New or Ongoing Capital Projects, and Other Capital Items for 2012 $4,610,977.29 Total Capital Items & Repair -Inventory -Meter Items for 2012 $4,610,977.29 $380,000.00 It was moved by Burris, seconded by Potter, to adopt the following resolution approving the Waterloo Water Works budget for the calendar year ending December 31, 2012. BE IT RESOLVED BY THE Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2012 as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and adopted on November 23, 2011, by the following vote: Ayes: Terry Kuntz Nays: None Rodger Burris Mary Potter Absent: None /s/ Terry Kuntz Terry Kuntz Chairman Attest /s/ Dennis D. Clark Secretary Dennis D. Clark 377 The Waterloo Water Works is required to engage a Certified Public Accountant to prepare an annual audit report. The report should be conducted in accordance with generally accepted accounting principles, Chapter 11 of the Code of Iowa, and the Government Accounting Standards, issued by the Comptroller General of the United States. At the October 2011 Board meeting, it was approved to request proposals from local accounting firms to prepare the annual audit report for calendar years 2011, 2012 and 2013. Requests for proposals were sent to seven auditing firms on November 2, 2011. An advertisement for bids for auditing services was run in the Courier on November 3, 2011. Proposals were received and opened at 2:00 p.m., November 17, 2011. A copy of the Proof of Publication of Advertisement for bids and the tabulation of bids were presented to the Board. The only bidder was Hogan -Hansen, Certified Public Accountants and Consultants, of Waterloo, Iowa. Hogan -Hansen's proposal to prepare the audit report for the years 2011, 2012 and 2013 were the sums of $13,000, $13,500 and $14,000 respectively. It is was moved by Kuntz, seconded by Potter and unanimously approved to award the preparation of the audit for years 2011, 2012 and 2013 to Hogan -Hansen of Waterloo, Iowa. Hogan -Hansen, Certified Public Accountants and Consultants, will be entering the first year of their three-year proposal and engagement to audit and report upon the financial statements of the Waterloo Water Works at December 31, 2011. The contract to award the audit for years 2011, 2012 and 2013 was previously approved at this Board meeting of the Waterloo Water Works Board of Trustees. The fee to conduct the audit for 2011 is the sum of $13,000.00. It was moved by Kuntz, seconded by Potter and unanimously approved to authorize Hogan -Hansen to conduct the annual audit for 2011 and to have the General Manager sign the letter of engagement. The Waterloo Water Works recently received the 2012 employee health insurance premium rates for the current Wellmark Blue Advantage and Alliance Select health insurance plans. The quoted rate of increase is 7.51 percent for Blue Advantage and 14.64 percent for Alliance Select. These rates were factored into the 2012 budget previously approved by the Board. Both bargaining and non -bargaining employees have been covered by the Blue Advantage plan, with the option to upgrade to Alliance Select if the employee pays for the upcharge. The Blue Advantage plan is the surviving health plan, after two significant cost saving plan changes in the last seven years. The total premium paid to Wellmark in 2011 will be approximately $499,884.00. The total Covered Charges Experience for the period of 7/1/08 to 6/30/09 is the sum of $566,504.16, for 7/1/09 to 6/30/10 is $499,324.15, and for 7/1/10 to 6/30/11 is $912,430.50. For the last several contract periods, the collective bargaining agreement has been negotiated with an annual cost increase in the total economic compensation package. Health insurance is a large component of the package. The total package cost is scheduled to increase 3.37 percent in 2012 over 2011, with the Union having the option to open the contract to discuss health insurance changes. The Union has agreed to remain with the Wellmark Blue Advantage insurance. Factoring the 2012 insurance costs into the economic package results in a $0.59 per hour increase for bargaining unit employees, or a 2.5 percent wage increase. A copy of the Bargaining Unit Package Cost calculation was reviewed by the Board. It was moved by Kuntz, seconded by Potter and unanimously approved to authorize continuation with the Wellmark Blue Advantage ADV-JPR/X25 health insurance plan for non -bargaining and bargaining employees; and to allow individual employees to elect to upgrade to the Wellmark Alliance Select plan, subject to said individual employees authorizing monthly payroll deduction by the Waterloo Water Works for the increased premium amount over the Wellmark Blue Advantage health insurance plan. 378 The following items were reported by management: The water pumpage information for October 2011 was 3.88% less than October 2010. Water pumpage for the first 10 months of 2011 was 1.87% more than the first 10 months of 2010. The current market value of the Pension Fund as of October 31, 2011 is the sum of $3,747,201.66, including one employee's personal balance of $30,406.17 held by the paying agent. The value of the fund increased $258,043.32 in the last month and has decreased $23,272.44 year to date. The Waterloo Water Works has made contributions of $384,796.36 to the plan in 2011. Employees have made contributions of $27,926.26 to the plan in 2011. Year to date fees are the sum of $43,030.70, year to date payments to retirees are the sum of $317,435.36, and the year to date performance of the fund is —2.00 percent. An updated employee list was presented to the Board. A list of several major projects and initiatives currently underway or planned for 2011 was presented to the Board. at 8:00 a.m. The next regular meeting is scheduled for Wednesday, December 21, 2011 Upon motion, the meeting was adjourned at 9:47 a.m. BOARD OF TRUSTEES Secretary Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward / CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication Building & Grounds Meeting: 12/05/11 Prepared: 11/30/11 Dept. Head Signature: r # of Attachments: SUBJECT: Request to review and make a recommendation on a request by Arlin Zevenbergen to vacate, sell and convey a portion of Edgemont Avenue located between Cataract Avenue and Park Lane, with a portion to be conveyed to Arlin Zevenbergen for $16,26183 and a portion to be conveyed to MKW Apartments LLC for $1.00 with a development agreement, subject to the retention of a utility easement over the portions as shown and described on the attached plat of survey, and subject to a condition that a proper turn -around be installed by MKW Apartements LLC on Edgemont Avenue at the north end of the vacate area prior to any additional development occurring on the portion of the vacate area conveyed to MKW Apartments LLC or the abutting land currently owned by MKW Apartments LLC. As part of the vacate, the existing storm sewer line and inlets located northerly and northeasterly of the manhole located in the southwest corner of the area to be vacated shall also be vacated and abandoned in place. The manhole and storm sewer located west of the manhole shall remain public. Submitted by: Aric Schroeder, City Planner Recommended Building & Grounds Action: Approval. Summary Statement: Mr. Zevenbergen is requesting that the portion of unopened Edgemont Avenue located between Cataract Avenue and Park Lane be vacated. Mr. Zevenbergen and MKW Apartments LLC, as abutting landowners, have agreed to purchase the area in question. Other abutting property owners have not expressed any interest in purchasing a portion of the excess right-of-way. The request will allow for future residential development for both property owners. The acquisition price of the vacate was calculated based on the average price per square foot of abutting land, which is $1.75 per square foot. The sale of property policy allows for the sale price to be a minimum of 70% of the calculated price, and the price may be decreased by 50% for areas located within an easement. The sale of property policy also allows for development costs to be deducted from the asking price. There is an existing water line on the west side of the north -south portion of Edgemont and along the north side of the east -west portion of Edgemont. There is also overhead electric on the south side of the east -west portion of Edgemont. Therefore an easement will need to be retained over the west half of the north -south portion of Edgemont, and over the entire portion of the east -west portion of Edgemont. The portion to be sold to MKW Apartments has a 70% CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer value of $14,994, but they are requesting to buy it for $1.00 and will enter into a development agreement for new construction with a minimum assessment value that will meet the sale of property policy. The $16,263.83 for the portion to be sold to Arlin Zevenbergen is calculated based on 100% for the portion with no easement and 50% for the portions with easement, and then development cost deductions of $300 for survey costs and S8,132 for tree and stump removal to prepare the site for redevelopment. Expenditure Required: none Source of Funds: n/a Policy Issue: Sale of land Alternative: Do not sell the land Background Information: The City of Waterloo has been working with Mr. Zevenbergen since 2007 on the potential to vacate the portion of unopened portion of Edgemont Avenue located south of Cataract Avenue and north of Park Lane. The area to be vacated includes a north - south segment and an east -west segment. There are 7 different abutting landowners, and in August of 2007 Planning staff sent notice to all abutting landowners and held a meeting to discuss the vacate. Mr. Zevenbergen and a representative for MKW Apartments LLC were the only abutting property owners in attendance. Wheaton Franciscan, owners of the land abutting to the west of the north -south segment have indicated that they do not want to acquire the portion that abuts their land, but are not opposed to the vacate request. The 4 homeowners to the south of the east -west segment have not responded to any of the correspondence regarding the vacate, and did not indicate any objection at the Planning and Zoning Commission hearing on the vacate. Because the portion of Edgemont Avenue is unopened, the road already dead ends at both ends of the proposed vacate area. But, if the area is vacated, it will preclude the segment of road from being connected, however the segment of road would not appear to be needed for proper traffic movements, and multiple residents in the area have noted their support for the vacate and desire that the road segment not be allowed to be built, primarily due to concerns that it would create a "cut through" for traffic between Park Lane and Ridgeway Avenue, particularly for students leaving or going to West High School, putting excessive traffic on a low-volume residential street. There is an existing turn -around at the south end of the vacate, but no such turn -around exists at the north end of the vacate. The road has dead ended in its current location for many years with no turn -around provided, but prior to the vacate, there has at least been the potential that the road could be extended. At their May 3, 2011 meeting, the Planning, Programming and Zoning Commission recommended approval of the vacate, subject to adequate easements being retained and subject to a turn -around being installed at the northerly dead-end of Edgemont Avenue prior to any additional development occurring on the property adjoining the vacate area. Legal Description: See Attached - two plat of survey documents cc: Noel Anderson, Community Planning & Development Director file Path: K:\USERS\ARICS\City of Waterloo\council letters\Vacate-Dedicate-EncroachemntStreet Naming -conveyance \11.30.11. Council Communication Vacate of Edgemont Ave.doc Request to Vacate Edgemont Ave South of Cataract Ave "'7 CATARACT AVE as yrr Iron Tr ein Covenant Medical MKW Acquisition Area P,'erO) SF Total Area &lac SF Easement Area $'1,4,1q1 Asking Price Zevenbergen Acquisition Area ,3,6aP,,A SF Total Area ig, *& SF Easement Area $24-,'9x.3 Asking Price Edgemont Ave Vacate Zevenbergen Vacate Area L ,' MKW Vacate Area Easements Required 100 50 9 400 Feet Storm Sewer Manhole (not found) Feet 50 25 0 50 100 H al Rasp mau date uurn is Black Hawk Cosnty. This map does nm represent swn, na padlldy is assumed for rhe accuracy of Ins dam delineated heroin, either expressed 01 ',lied by Black Hart [minty. rhe Black Hank County heasfet, or Meir employe The Sty al Waterloo prelim en warranty, espreas or implied, as So Ins accuracy et lnee rifetmalion shorn an Ma map. and ...Irarytlurcod Users sshe..ly �ere 1 lateay drIns pate, surveys, rerotdod deeds. erg. Wasted at the B rock Ha. County hssa fere gfice for rompers and scrams Inkonrelens REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: May 3, 2011 The applicant requests approval to vacate the portion of undeveloped right-of-way of EdgemontAvenue located approximately 350 feet south of Cataract Avenue and north of Southaven Addition, to allow for future residential development. Arlin Zevenbergen, 346 E. Ridgeway Ave. The applicant requests approval of the vacate of the portion of EdgemontAvenue to allow for future residential development. EdgemontAvenue currently dead -ends approximately 350 feet south of Cataract Avenue, and approximately 800 feet north of Park Lane. The right-of-way for Edgemont Avenue extends from Cataract to Park, but there are currently no plans to construct the missing segment of street, so the applicant is requesting that the undeveloped portion be vacated. The request would not appear to have a negative impact on the neighborhood. The street has existed with the undeveloped portion for a very long time (at least since the 1960's). Indication from many of the adjacent landowners has been that the missing segment should not be developed, as it could create a short cut between Park Lane and Ridgeway Avenue adjacent to West High School, and would cause a significant increase in the amount of traffic through the residential area. Ridgeway Avenue to the north and Kimball Avenue to the west are both classified as a Minor Arterial. EdgemontAvenue, Cataract Avenue and Park Lane are classified as local streets. There are no pedestrian paths in the immediate vicinity, with the closest sidewalks located on Park Lane to the south and Ridgeway Avenue to the north. There are no recreational trails in the immediate vicinity. Future plans include a trail along Kimball Avenue to the west. The property in question and surrounding properties are zoned "R-2" One and Two Family Residence District, "R-3"Multiple Residence District, "R-4" Multiple Residence District, and "5-1" Shopping Center Commercial District. The properties have been zoned as such since adoption of the Zoning Ordinance in 1969. The area was predominantly developed in the 1960's, with some more recently occurring developments. No buffers or screening would appear to be needed. There are no known drainage problems with this site. There is a storm sewer located within a portion of the area requested to be vacated, and an easement would need to be retained. No portion of the site is located within the 100 -year floodplain as indicated by the Flood Insurance Rate Map No. 190025 012. West High School is located approximately 2 blocks to the north, and Bontrager Park is located approximately 'A mile to the southeast. staff 05-03-11 Vacate of Edgemont Ave South of Cataract.doc Page 53 Page 1 of 3 May 3, 2011 UTILITIES: WATER, There is an existing 10" storm sewer line located along the west side SANITARY SEWER, of the north/south portion of EdgemontAvenue. There is a 6" water STORM SEWER, ETC. line along the west side of the north/south portion and along the north side of the east/west portion of Edgemont Avenue. An easement will need to be retained over portions of the area to be vacated. The applicant is pursuing the option to relocate the water line. RELATIONSHIP TO The Future Land Use Map designates this site for mixed residential COMPREHENSIVE and commercial. The site is located in the Primary Growth Area as LAND USE PLAN: designated on the Growth Area Map within the Comprehensive Plan. The use of the site for future residential development is in conformance with the Future Land Use Map and Comprehensive Plan. STAFF ANALYSIS — The area requested to be vacated is right-of-way for Edgemont ZONING ORDINANCE: Avenue, but in an areas where no street has ever been developed. Edgemont Avenue extends south of Cataract Avenue about 350 feet where it dead -ends mid -block adjacent to the apartment complex known as Carriage Hill Apartments. There is no turn -around at this end. EdgemontAvenue extends north of Park Lane about 800 feet where it dead -ends near a single family home at 2512 Edgemont Avenue, just west of a cell tower constructed with camouflage design as a flag pole. There is a turn -around at this end. The right-of-way for Edgemont was designed so that the street could be connected and be a "thru street", but this segment has never been constructed. There are 7 different property owners with land that is abutting the area to be vacated, including the applicant Mr. Zevenbergen, MKWApartment LLC (owner of Carriage Hill Apartments), Covenant Medical (owner of 200 E Ridgeway, which has land that abuts Edgemont), and 4 single family dwellings to the south. The applicant initially inquired about vacating and purchasing the area in question back in 2007, and at that time a meeting was arranged with staff and all of the abutting landowners. At that time, Covenant Medical indicated that they were not opposed to the vacate and did not want to acquire any of the area to be vacated. The owners of the 4 single-family homes did not attend the meeting and did not provide any comment. Mr. 2evenbergen and a representative for MKWApartment LLC were in attendance and discussed intent to each acquire the portion of Edgemont Avenue adjacent to their respective properties. Mr. Zevenbergen has recently constructed a 3 -unit residential building on his property, and has indicated that he does not have immediate plans for additional development but wants to acquire the area to clean it up and keep it properly maintained, and would have the potential for additional residential development in the future. City Policy has been that if a street dead -ends, but has the right-of-way and is planned to be extended in the future, a permanent turn -around is not required, but if the right-of-way is vacated and the road is not going to be extended, then a permanent turn -around is required. The applicant is requesting that the area be vacated without an additional turn -around being installed, and has indicated that the road has existing with no turn -around at the dead-end since at least as far back as the 1960's. Alternatively, the vacate could be allowed with a requirement that the turn -around would be built when additional development occurs on staff 05-03-11 Vacate of Edgemont Ave South of Cataract.doc Page 54 Page 2 of 3 May 3, 2011 one of the properties adjoining the vacate area. STAFF Therefore staff recommends that the request to vacate the portion of RECOMMENDATION: Edgemont Avenue be approved for the following reason: 1 The request would not appear to have a negative impact on the area. 2. The request is in conformance with the Future Land Use Map and Comprehensive Plan. 3. The area would not appear to be needed for present or future road purposes, as there does not appear to be any intention to complete the road connection. And subject to the following conditions: 1. That adequate easements be retained to existing utilities within the area to be vacated. 2. That a turn -around be installed at the northerly dead-end of Edgemont Avenue prior to any additional development occurring on any of the properties adjoining the vacate area. staff 05-03-11 Vacate of Edgemont Ave South of Cataract.doc Page 55 Page 3 of 3 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ❑ Offer to Vacate and Purchase City Right-of-Way ❑ Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement ❑ Sale of City-Owned Property Applicant:zEV2 eAddress: S 911 C .41d'GFw�-'y PhoneNo.: a3-1 ' fOSD General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St): Legal description of area to be conveyed, vacated, or encroached: 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation - One Hundred Dollar ($100.00) Filing Fee • Easement or sidewalk vacation, or Encroachment - Fifty Dollar ($50.00) Filing Fee • Sale of city -owned property not required to be vacated - No Fee • Any request not meeting the Sale of Property Policy - One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions + May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & mise., demolition, remove of curbs, etc): Asking price - Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member, 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained; 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. ��- i .5` — Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 58 INTENT TO VACATE City of Waterloo Planning and Zoning 715 Mulberry Street Waterloo, IA 50703 We the undersigned, as adjacent property owners of right-of-way requested to be vacated and generally described as (address or general location): Edgemont Ave, , have no objection to the right-of-way being vacated and have been offered the opportunity to buy a portion of the right of way. We wish to make the following known (check which applies): We/[ wish to purchase from the City the one-half of the right-of-way that adjoins our/my property (sign and date below and complete items 1-3). X We/I wish to purchase from the City the entire portion of the right-of-way that adjoins our/my property. This is contingent upon the property owner opposite ours/mine choosing not to purchase their/his or her half (sign and date below and complete items 1-3). We/I do not wish to purchase from the City any portion of the right-of-way (sign and date below and leave items 1-3 blank). Signature of adjacent property o 346 E. Ridgeway Ave Waterloo, Ia. 50702 11-30-11 net Date 319--232-4050 Address Phone 1. Offer Price [Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] Asking price (see attached Sale of Property Policy for how calculated): q),333,36 4 ® Deductions May decrease price by 50% for area located within an easement: May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): Costs (surveying & mise., demolition, remove of curbs, etc): Asking price—Deductions = Value of Property: Offer Price for Portion of Alley You Intend to Purchase: 14,6L(3.03 4 5,Li32,,©© 2.63, 83 $16,263.83 2. Transfer of Ownership: In what name(s), company or corporation shall the property be assigned to? (Give special attention to spelling as these names will be verified and transposed as submitted onto the deed.) Arlin Zevenbergen and Dolores Zevenbergen 3. Deed: At the time of the buyer's final payment, the sellers shall convey the premises to the buyers by quitclaim deed. Please indicate the legalformyouwish to be transferred in (hRx ttellaN£ tc onmmn. joint tenancy with full rights of survivorship, imarsimiiintia-v..13nmr6tgk}c Plat Map — Zevenbergen Vacate Private Sewer Line Site in Question RAS E2e66-2 DP[211-4' B O :.. Ene�E..Ma �T 10" Storm Sewer 4' Drain Tile 6" Sanitary Sewer Page 57 Vacate- Undeveloped portion of Edgetnont Avenue Right -of -Way Looking west at the undeveloped Edgernont right-of-way proposed to be vacated. Looking north condos north of vacate area. Looking south nearby residences. Looking south from the north side of the proposed vacate area. Page 59 Vacate- Undeveloped portion of Edgemont Avenue Right -of -Way Looking east fromthe northern most portion of the proposed vacate area at Carriage Hill Apartments. Looking west at parking area from northernmost portion of proposed vacate area. Page 60 144. MOO THREE (31 SHAY /dNIICK VENEER 24 IWMI APARTMENT BUILDING 014MING POOL (IN 11 010 MASONRY) 0POOL, AREA: 1,773.7 5¢ FT, P.C. D NCK£IE POOL PECK 44.0' 1H6EE (3) STAY 6000 FRAMEAMCK VENEER 24 UNIT APARTMENT BNLOINO BLDG 0Ek 7,212.8 50. F(, L A.C.C. SURFACED PA1MEN0 PARKING LOT k OR1N£ 9 2 0 I 1 i 1 i i 18151Wj01 PfKIN¢ 0Py14G£0 i 1 1 1 1 CA I I I IEAi NB 'S 71L4'1€) i I I I 1 (soaks, —41r(#.•v v+mww ury xrec vcL=. ,. IB.90M 4¢9901 (31.49')'y Com.:. 88. A.C.C. PAO sae 7401._._... .._06+41. ACC AAYEHENT PARCEL 'ID" C .W FT, MUNI YAC-4-1B3CK 1816 L 6 1.045 APES 110 FT. ADE YARD SE1PA0<L&E -:WEST (589'57'00"V0 (27283') 180,50 ) ? _ %00-WOINCH WATER MAINS➢TbL9M1A a- --P '0054CREp2 AS INtri PARCEL H a as I•" K09500 09 70 LOT 10 9 020E6 ENT 50. ET. ARM CE141ER1100 00 FT, PUBLIC 0GRT Cf WAY ' o 06 0,437 APES CURRENTLY NOT OPEN - UNDEVELOPED O �i NETAREA: 909.51'00" 4,001.4 54 00. ( E ) GA 0.105 ACRES (220.38') 70' 01WTY Vass 7 95 LOT 11 LOT 12 SOUTHAVEN ADDITION LOT 13 10 FT, 902 YARD 0- 6001( PAI VA 140,0 (140.44') WEST (589'57'00"W) 04,0000 09060 31,001 L 0000, 0404 060-01-15016E RE000600 o- vul- 64.149 LOT 14 SOUTHAVEN ADDIT1I 1 NO2,7,,,, WAS PREP PE0FO400 5OPERwS1 N0VEYCR MY UDEN) P0S_w 04 Kirk D. Eschliman, P.L.S. Iowa Lic. No. 9961, 819 Sycamore Street, Waterloo, Iowa 50703-4729 — Phone: 319-234-0509 PLAT OF SURVEY: PARCEL "G" 061 OF BEGINNING 10O06310W [,PPN 9961 PARCEL "A" NW FRACTIONAL. 1/4 SEC. 03, T88N, RI3W CITY OF WATERLOO BLACK HAWK COUNTY STATE OF IOWA 415' (413.60') EAST (NB9'57'00'E) PARCEL "B" LEGAL DESCRIPTION: A SURVEY OE PARCEL "G'" IN THE NW FRAC. 1/4 OF SEC. 03, T88N, 813W OF THE FIFTH PRINCIPAL MERIDIAN, CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF PARCEL"A" OF SAID NW FRAC. 1/4, ALSO BEING THE NORTHWEST CORNER OF PARCEL "133 OF SAID NW FRAC. 1/4; THENCE N00'06'53"W, 204.00 FEET ALONG THE EASTERLY RIGHT OF WAY LINE OF VACATED EDGEMONT AVENUE TO A POINT; THENCE 589357'00"W, 60.00 FEET TO THE WESTERLY RIGHT OF WAY LINE OF EDGEMONT AVENUE; THENCE S00'06'53"E, 204-00 FEET ALONG THE WESTERLY RIGHT OF WAY LINE OF VACATED EDGEMONT AVENUE TO A POINT; THENCE N89'57'OO"E, 60.00 FEET TO THE POINT OF BEGINNING, CONTAINING 12,240.00 SQ. FT. OR 0.028 ACRES. THE CITY OF WATERLOO WILL RETAIN A PUBLIC UTILITY EASEMENT OVER THE WEST HALF OF REFERENCED PARCEL "G" FOR CURRENT AND FUTURE PUBLIC UTILITY USE. GRAPHIC SCALE 50 100 "4" DENOTES ASSUMED BEARING "i DENOTES MONUMENT FOUND "0" DENOTES MONUMENT SET 0.00' DENOTES RECORD DIMENSION (0.00') DENOTES FIELD- DIMENSION THIS PLAT OR SUBDIVISION HAS BEEN REVIEWED 8Y THE CITY OF WATERLOO. CITY PLANNER OR DESIGNEE DATE I HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFOR. OR UNDER MY DIRECT PERSONAL SUPE P' • AND'- AM A DULY LICENSED LAND URVE-SI . 44 THE �A WS OF THE STATE OF IOWA. II43/to I( K RK D. ESCHLIMAN, P.L.S. IOWA LIC. NO. 9961 MY LICENSE RENEWAL DATE 15 DECEMBER 31, 2011 PAGES OR SHEETS COVERED BY THIS SIGNATURE & SEAL: SHEET 1 OF 1 Kirk D. g,, 'ksEschtiman3* 9961 Kb'SS & ASSOCIAi HS, INC. 819 SYCAMORE ST., WATERLOO, IOWA 50703-4729 PHONE: (319) 234-0509 CURRENT OWNER: CITY OF WATERLOO PER BLACK HAWK COUNTY RECORDER'S OFFICE:DEED BOOK 481, PAGE 219 FOR: CITY OF WATERLOO UNASSIGNED ADDRESS EDGEMONT AVE. WATERLOO, IOWA 50702 REQ. 8Y: ARLIN ZEVENBERGEN WATERLOO, IOWA DATE OF FIELD WORK: 11/21/2011 DWG. DATE: 11/23/2011 DRAWN BY: KDE/CJP CADD FILE: 11977PS1DWC PROJECT NO.: 11877 Kirk D. Eschliman, P.L.S. Iowa Lic. No. 9961, 819 Sycamore Street Waterloo, lowo 50703-4729 — Phon 9-234-0509 PLAT OF SURVEY: PARCEL "H" (S89'5 '00"W) 60.p0) PARCEL "A" 415 (413.60') EAST (N89'57'00"E) PARCEL "B" NW FRACTIONAL. 1/4 SEC. 03, THIN, R13W CITY OF WATERLOO BLACK HAWK COUNTY STATE OF IOWA _ (180.50') 2.622.2.00. F4. "; ,•B„ 0.542 ACFOPARCEL : , 1 026.60. ' VACATED. EDGEHONT AVE: 1 42 6 Sq: R, 'OR 6,r.0]iACPEOGENP66642t 0 Ff. PV9lIGAIGHi.F WAY NET MEP'0989:5/7'09t)2.38)' ,groes 420 .36 ')' 70' 75' N 70' LOT 10 LOT 11 SOUTHAVEN 9 0- LOT 12 LOT 13 ADDITION LEGAL DESCRIPTION: ION: A SURVEY OF PARCEL "H" IN THE NW FRAC. 1/4 OF SEC. 03, T58N, 813W OF THE FIFTH PRINCIPAL MERIDIAN, CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE 500818E5T CORNER OF PARCEL "A" OF SAID NW FRAC. 1/4, ALSO BEING THE NORTHWEST CORNER OF PARCEL "B" OF SAID NW FRAC. 1/4; THENCE 389'57'00"W, 60,00 FEET TO THE WESTERLY RIGHT OF WAY UNE OF VACATED [00680NT AVENUE; THENCE 500'06'53"E, 213.26 FEET ALONG 5410 WESTERLY RIGHT OF WAY, TO THE SOUTHERLY RIGHT OF WAY OF EDGEMONT AVENUE, ALSO BEING THE NORTHERLY LOT LINE OF LOT 10 IN SOUTHAVEN 40011105; THENCE 1489'57200'5, 220.38 FEET ALONG SAID SOUTHERLY RIGHT OF WAY, TOA POINT; THENCE N00'00'00"E, 60.00 FEET TO THE NORTHERLY RIGHT OF WAY LINE OF VACATED EDGEMONT AVENUE, ALSO BEING THE SOUTHERLY UNE OF PARCEL "B" OF SAID NW FRAC. 1/4; THENCE 589'5700"E, 180,50 FEET ALONG SAID NORTHERLY RIGHT OF WAY LINE, TO THE EASTERLY RIGHT OF WAY UNE OF SAID VACATED 000090NT AVENUE; THENCE NO006'53"W, 153.26 FEET (RECORDED A5 NORTH, 153.09 FEET), ALONG SAID EASTERLY RIGHT OF WAY LINE, TO THE POINT OF BEGINNING, CONTAINING 23,622.29 S0, FT, OR 0.542 ACRES. THE CITY OF WATERLOO WILL RETAIN AN P0000 UTILITY EASEMENT OVER THE SOUTHERLY 60.00 FEET AND THE WESTERLY 30.00 FEET OF REFERENCED PARCEL "H" FOR CURRENT AND FUTURE PUB0C UTILITY USE. GRAPHIC SCALE 50 100 1 Inch = 50 Ft. "4" DENOTES ASSUMED BEARING "GC DENOTES MONUMENT FOUND DENOTES MONUMENT SET 0.00' DENOTES RECORD DIMENSION (0.0(E) DENOTES FIELD DIMENSION THIS PLAT OR SUBDIVISION HAS BEEN REVIEWED BY THE CITY OF WATERLOO. CITY PLANNER OR DESIGNEE DATE I HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY DIRECT PERSONAL SUPERVISION*i4B<<4-T I AM A DULY LICENSED LAND URA( YOR NLrEg T =F°NIS OF THE STATE OF IOWA. KIRK D. ESCHLIMAN, P.L.S. IOWA LIC. NO. 9961 MY LICENSE RENEWAL DATE IS DECEMBER 31, 2011 PAGES OR SHEETS COVERED BY 111(5 SIGNATURE & SEAL: SHEET 1 OF 1 Kirk D. ;a. Eschuman?* 9961 / KESS & ASSOCIATES, INC_ 819 SYCAMORE 5T., WATERLOO, IOWA 50703-4729 PHONE: (319) 234-0509 URRENT OWNER: CI TY OF WATERLOO PER BLACK HAWK COUNTY RECORDER'S OFFICE:DEED BOOK 481, PAGE 219 FOR: CITY OF WATERLOO UNASSIGNED ADDRESS EDGEMONT AVE, WATERLOO, IOWA 50702. REQ. BY: ARLIN ZEVENBERGEN WATERLOO, IOWA DATE OF FIELD WORK: 11/21(2011 DWG, DATE: 11/23/2011 DRAWN BY: KDE/CUP GADO FILE 110171'31,080 PROJECT NO,: 11877 PUBLIC WORKS COMMITTEE December 5, 2011 4:55 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. 2. Expenditure Authorization Request of Zany Smith, Superintendent of Waste Management Services Amount + Est. S/fI Expenditure $4,177.00 + $300.00 Purchase new Hydromatic pump for Tower Park lift station $4,319.00 Pay to repair pump motor for the Hawkeye lift station ADJOURNMENT Suzy Schares City Clerk e ty uteric use un y Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WM3 Departmant to expend $ 4,177.00 plus ext. shipping cost of $ 300.00 new pump NyAre4,a.t` to pay for or purchase This purchase or expenditure is being made because: Old pump cannot be repaired this pump is for Tower Park Lift station X Bids or written quotes were taken on this purchase, as follows Quality Pump & Control quote $4177.00; Nelson & Hagey quote is $5035.00; Hutcheson Eng. quote is $5295.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: }General- und: Road-Use—Tax: X -Sewer: 1 'Sanitation: Bonds: nFederal/other grants: JOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/2119 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitt (Project Code) $ 350,000.00 $ 350,000.00 �. nit Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date ke-AILL Fax Quotation Quality Pump & Control 830 — 15th ST. S.W. Mason City, 1A. 50401 Phone (641) 422-0441 Fax (641) 422-0442 Job Description: Hydromatic Pump Date: 11/16/11 To: City Of Waterloo, IA Aticntion: Rich Olsen Fax 4 319-2914523 From: Kit Alcorn QUANTITY UNIT DEsuturI'ION PRICE TOTAL Hydromatic Pump ' 1 Ea HydromatieS4m300M $4,177.00 ¶4,177.00 1 Ea Freight TBD TBD 7 <7 / k. chi: 7%a'o rrec-a a "42K 45 - v?C-044c44, 1 n-7 /-iia s 6' Materiels To 2011-11-16 12:40 7-6 (."--1? Vel c, S i e Fs YYTh3CL rrNM (17 Ls - free fALA' w+ 5&fan..G 7 3 G_[=_. .5T31 •la add �,r cs\c,, ,N 2 �r�4523 P 1/1 z 44n % 4 e 3y --ems �e \at Wit\ Q Q* 5\n,: e\c\ �r.c 3-e\%mss Froin:HUTCHESON ENGINEERING 407 455 ladii :'nl1 i7 WI tl€i:S9F' UNil(I€li OTATION S 1115-1616 -Comipany, Name City of W oterioo _ -291-4553 (F ax --291-4523 ar, 1 1 Hydrornatic submersible pump model # 94M300i513-6 with a 3 -hp 3/50/230 volt, 1150 -rpm motor and a 50` power cord. Delivery = approx. 4-6 weeks HET EACH I TOTAL I` $5,295.00 Thank You, • e Mescher Neese s if yam haw, ,i;`"Z'^��' qu^eo t loins, www, hutchesonengveering.corn sieve@hutchesonengineerino.cem 6405 Pershing Drive Omaha, NE 68112 Phone (402) 455-2000 Fax (402) 455-1343 City Clerk Use Only (Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 4,319.00 plus ext. shipping cost of $ 0.00 to pay for or purchase pump motor repair This purchase or expenditure is being made because: to rebuild Hawkeye lift station pump motor Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Janda Motor rebuilds the big motors Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: GeneraLFurrd I (Road Use Tax. X Sewer. Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 201,422.00 and the current available balance is $ 117,391.13 Respectfully submi d ,h 7/2-7-// (Si. 'atu - Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 319)393-1230 319)393-6911 Fax JANDA MOTOR. SERVICES 901 17TH STREET NE P.O. BOX 10045 CEDAR RAPIDS, IA 52410 Repair Estimate Mail_ To: ob: 148359 Department: AC RR/SM REPA ust #: 132769 CITY OF WATERLOO 715 MILBERRY STREET WATERLOO, IA WATERLOO, IA 50703 ust P. 0. # AJTING Job Desc: 751814450D1OPEN1220/440JL IR STANDAR Type: 09 51,IPRING MOTOR REPAIR Ship To #: 000099 Job Revd CITY OF WATERLOO 10/31/11 3505 EASTON AVE WATERLOO, IA 50703 P.0. Rel# Misc # Terms Cd NET 30 DAYS Sim 20 ameplate Data: 3:75, POLES:8, FRAME:4450D, ENCLOSURE:OPEN, VOLTAGE:220/440, MAKE:LOUIS ALLIS, JDEL:2252527MD03, FL RPM:875, AMPS. :206/103, SHELF:NE ROOM pecial Instructions: 3MOVE RINGS AND SHORT ROTOR scription Price CSPECT/TEARDOWN _JEAN PARTS 3WIND STATOR J HOUSE MACHINE WORK ZECISION BALANCE ROTOR/ARMATURE 3SEMBLE, TEST AND PAINT 3W BEARINGS AND MATERIAL {ACT REPLACEMENT UNAVAILABLE, NEW MOTOR [TH BASE MODIFICATIONS $17,500.00 Total: 4, 319. 00 pair estimate valid for 30 calendar days -om the above date. Date: ised Upon Our Standard Terms And Conditions. Plus Sales Taxes, If Applicable. 1. FINANCE COMMITTEE December 5, 2011 5:00 p.m. Council Chambers Roll Call: Members. Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of November 21, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Sergeant Hoelscher; Officer Bram Advanced Electronics Course Des Moines, Iowa January 9-13, 2012 $867.00 2. Approval of request to piggyback from the Iowa DOT Award of Contracts for the Purchase of One (1) 2012 Bandit Wood Chipper, Model 1990XP for Leisure Services Department from Aspen Equipment Co. of Ankeny, Iowa in the amount of $74,311.30— Submitted by Mark Rice, Public Works Director. 3. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Airport $21,190.00 Purchase new entrance doors for the Livingston Aviation office building Airport $1,013.60 + $87.00 Purchase 20,000 magnetic stripe tickets for use in automated parking system snifters Central Garage $3,256.00 Pay for replacement of inner boom arm for sanitation truck 708 Central Garage $2,720.00 Pay to re -build pack cylinders for garbage trucks Human Rights $200.00 Pay for Teri Trask (T2Training) Rising to New Heights Presentation Leisure Services $1,645.00 Purchase cooling tower chemical feed controller for the Young Arena Ice System Leisure Services $2,800.00 Pay for construction cost to bring cable services to Boat House located at 707 Park Road Leisure Services $5,000.00 Pay for approximately 76 feet of 10 foot fencing at Exchange Park, includes labor and materials Leisure Services $2,600.00 Pay for the labor and material used to removed the shelter at Sullivan Park Leisure Services $2,000.00 Pay for the rental of Dollamur wrestling mats for the Battle of Waterloo 32 team high school wrestling tournament to be held at Young Arena on December 16017,2011 Leisure Services $4,000.00 Purchase equipment parts to replace or repair parts for golf course mowing equipment Leisure Services $1,034.93 Purchase metal material for Gates pool pump house roof Leisure Services $1,355.82 Purchase steel roofing material for two (2) dugouts at Tibbitts Leisure Services $8,000.00 Purchase tables and chairs for the Boat House located at 707 Park Road Police $7,060.00 + Purchase five (5) Tactical CAR A4 rifles with EOTech $125.00 sights Police $2,426.33 + Purchase and install new carpet on floor and walls in $100.00 polygraph interview room Street 56,100.00 + Purchase two (2) 10 -foot and two (2) 14 -foot tarps for $200.00 dump trucks Traffic Operations $5,250.00 Pay for VISSIM Traffic Software Upgrade -includes new versions for three years including maintenance and technical assistance Traffic Operations $3,995.00 Purchase backup battery system to operate traffic signals during power outage Waste Management $4,177.00 + Purchase new Hydromatic pump for Tower Park lift Services $300.00 station Waste Management $4,319.00 Pay to repair pump motor for the Hawkeye lift station Services BUDGET LINE ITEMS TO BE AMENDED 4. Authorization to increase several line items on file in the City Clerk's office in the amount of $193,000.00—Submitted by Dave Mohlis, Police Captain. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _201,1. BUDGETED EXPENDED Yrs THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346�)j' 5'occ. °i ✓ /LDqt) ` 5-67 3,.ee)-47 Copy - Department NAME(S) AND POSITION(S): Sergeant Brian Hoelscher & Officer Shawn Bram DATE: November 17th, 2011 NAME OF CLASS / MEETING: Advanced Electronics Course DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 9th, 2012 Return Date: January 13th, 2012 DATE(S) OF MEETING: January 9"' -13th, 2012 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Sergeant Hoelscher and Officer Bram to an advanced electronics course in Des Moines, IA. January 9th -1t, 2012. These Officers are members of the Waterloo Police Department Bomb Squad. As members of the Bomb squad they will investigate and destroy incendiary devices. This course will aid certified Bomb Technicians in being able to identify the electronics used on bombs or incendiary devices they may encounter in the field. It will also train them to be able to dismantle or destroy said electrical devices. The cost of the course is covered but the officers will need to pay for lodging, meals and gas. This cost will be reimbursed to the department under an EOD grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 400.00 LODGING $392.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 867.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 433.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: December 5 2011 Prepared: November 29, 2011 Dept. Head Signatu�'t # of Attachments: SUBJECT: Request authorization to piggyback from the Iowa DOT Award of Contracts for the purchase of one (1) 2012 Bandit Wood Chipper, Model 1990XP for the Leisure Services Parks Department from the contracted vendor (Aspen Equipment Co, Ankeny, IA) in the amount of $74,311.30 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement Expenditure Required: $74,311.30 Source of Funds- 411-37-4100-2117 Policy Issue Alternative Background Information: Request authorization to use the DOT bid process for the purchase of one (1) 2012 Bandit Wood Chipper, Model 1990XP for the Parks Department. This purchase was forecast in the 2011 Capital Equipment Program. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 21,190.00 plus est. shipping costs of $ to pay for or purchase new entrance doors for the Livingston Aviation office building. This purchase or expenditure is being made because: this is part of the IDOT Vertical Infrastructure funding to update Airport buildings. Vendor selected for this purchase: Failor-Hurley Construction [RI Bids or written quotes were taken on this purchase, as follows: Failor-Hurley Construction $21,190 Peters Construction - unable to bid Cardinal Construction, Bryan Construction - no response Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I x I General Fund Bonds X Road Use Tax Sewer Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 291 29 7760 2169 /010 29 7700 1371 Sanitation 29PR0 V109 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitte H� dor Designee) (Signature �. $ 106,1811$85,000 1 $ 21,279 / $48;-342 /13 6750'' .? 12.1.L041.1.r- t,.)1 zJ%'ll_n /2—/ at "(Signature Finance Dept. Review) Date K:\shared goodies\forms\Livingston Entrance Door.xls (Mar 2010) FY '09 IDOT Vertical Infrastructure Grant Engineering $9,000 T -Hangar A Doors $46,650 Livingston Hangar Window; $30,895 Livingston Office Door $21 190 $107,735 IDOT Grant $106,181 Net: ($1,554) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,013.60 plus est. shipping costs of $ 87.00 to pay for or puchase 20,000 magnetic stripe tickets for use in automated parking system spitters. Total cost is $ 1,100.60. This purchase or expenditure is being made because: Supply of tickets needs to be replenished. Bids or written quotes were taken on this purchase, as follows: I ^ I Bids or quotes were not taken on this purchase because: Access Control Technologies is sole supplier of tickets. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund [1 Road Use Tax Sewer Sanitation X Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ 85,000.00v- cj $ 48342100 /4.3 5 6-6 q fa /f a (A )1,L41 Ji 't- () l o (/ (Signature De . H:: =G or Designee) Date (Signature Finance Dept. Review) Date users\shared goodies \forms\Tickets 11.xls(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 3,256.00 plus est. shipping costs of $ 0.00 Replace inner boom arm for sanitation truck 708 Department to expend to pay for or purchase This purchase or expenditure is being made because: Arm cracked beyond repair Vendor selected for this purchase: Wayne Engineering X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: OEM Part Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer X Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, //-7-3-L1 XL6u't `L l (Signature Dept. Heanor Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 175,000.00 V $ 6 6,173- 5r K:\shared goodies \forms\Sanitation - Inner Boom Arm - Truck 708.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,720.00 plus est. shipping costs of $ 0.00 to pay for or purchase Re -build of pack cylinders for garbage trucks This purchase or expenditure is being made because:. Cylinders leak hydraulic fluid - repairable Vendor selected for this purchase: Christopherson & Sons Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Rebuild versus buying replacements. Limited vendors capable of rebuild. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer X Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 175,000.00 $ ii?6,1?3 Respectfully submitted, "A'7/ A,' 4 i 11 7?) I. I. Prr `' I (Signature Dept. Head or Designee) Date `(Signature Finance Dept. Review) Date K:\shared goodies \forms\Sanitation - Pack Cylinders Rebuild - Nov 11.xis (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 200.00 plus est. shipping costs of $ N/A to pay for or purchase Teri Trask (T2Training) Rising to New Heights Presentation This purchase or expenditure is being made because: Teri is speaking at our December 3 Commissioner Workshop. Vendor selected for this purchase: X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Executive Director Funchess was very impressed with her presentation at the 11/7/2011 department head meeting. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax n Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2500-1315 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is 1,000.00 V and the c -nt available balance is $ 1,000.00 Ve Ily subm nature Dept. Head or K:\shared goodies\forms\Expenditure Pre esigne uthori 36-2-`9/ / Date (Signature Finance Dept. Review) Date ation Teri Trask.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,645.00 plus est. shipping costs of $ 0.00 to pay for or purchase Cooling tower chemical feed controller for the Young Arena Ice System This purchase or expenditure is being made because: the cooling tower chemical feed controller on the Young Arena Ice System has failed and needs to be replaced. This is an emergency repair. Vendor selected for this purchase: JayTech Inc, Minneapolis, MN Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: JayTech holds the water treatment contract for the City of Waterloo's cooling towers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds l Road Use Tax Sewer Sanitation Federal/other grants x Other (specify) YAMI This expenditure is to be coded to the following budget line -item: 010-37-4105-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 37RST-YAMI (Project Code) $ 6,558.10 i d(6/ $ 6558.10 after 11-22 deposit' 6;06( ej /(—c-2( ilt LL2 r5/it ( (Signature Dejad. or Designee) Date '(Signature Finance Dept. Review) Date K:\shared goodies \forms\Chemical Feed Controler 11_22_11.xis (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 2,800 plus est. shipping costs of $ to pay for or purchase construction cost to bring cable services to 707 Park Road, Boat House. This purchase or expenditure is being made because: this is the cost of new service line for the Boat House. The City's portion is estimated at $2,600 Vendor selected for this purchase: X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: MediaCom is the cable provider in the City. Their cost is $5,365.15, City portion is estimated $2,600 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds X Road Use Tax Sewer Sanitation Federal/other grants Other (specify) BH Gaming This expenditure is to be coded to the following budget line -item: 426-37-4207-2151 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head 2signee) 371MP-37BC (Project Code) $ 171,510.00 $ 76, ( 5- 72- V Date (Sigrfature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 5,000 plus est. shipping costs of $ to pay for or purchase Approximately 76 feet of 10 foot fencing at Exchange, includes labor and materials. And labor to set 4 foul poles. This purchase or expenditure is being made because: fencing in front of dugouts and along base line on West Exchange. Foul poles will be set at Straub. Vendor selected for this purchase: Miller Fence, Waterloo n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Miller Fence is under contract for East Exchange diamond fence replacement. This fencing is a separate project that they can complete so LS staff can construct dugouts. Miller Fence is currently working at East Exchange. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds X Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation BH Gaming Grant 37SPT-CRYS (Project Code) $ B65,000.00 $ 50( 5JD 53 v - 1/l7 /l Y2ce.afuitc; 1,,0,Lr 442:21 //461 ignature Det/Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 2,600 plus est. shipping costs of $ to pay for or purchase Labor and material to remove the shelter at Sullivan Park. This purchase or expenditure is being made because: to make room to replace with a new octagonal shelter as part of Community Development Grant. Vendor selected for this purchase: Benton's Sand and Gravel X Bids or written quotes weretaken on this purchase, as follows: Benton's Sand & Gravel, Cedar Falls IA $2,450.00 Lehman Trucking, Waterloo IA $3,200.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates). Please check the following box(es) as appropriate to describe the funding for this expense: General Fund I I Road Use Tax Sewer Sanitation X Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 46-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ 80700070D t714rOd C7 cu $ 1-17843:00-- / 4*) -r- gnature D&pf.-ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase Rental of Dollamur wrestling mats for the Battle of Waterloo 32 team high school wrestling tournament to be held at Young Arena December 16-17, 2011. This purchase or expenditure is being made because: The eight mats will be used during the wrestling tournament. Vendor selected for this purchase: Wisconsin Wrestling Federation Riverfalls WI X Bids or written quotes were taken on this purchase, as follows: Wisconsin Wrestling Federation, Riverfalls WI $2,000 includes shipping EZ Flex, Richland Hills TX $5,000 includes shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 10,000.00 $ 6,535.00 / r-77-77 /hUALL(, 41/2Z4,62, (Si. a ure D-pti1-1d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,000.00 plus est. shipping costs of $ to pay for or purchase Equipment parts from R&R Products, seals, bed knives, bearings, etc. This purchase or expenditure is being made because: To replace or repair worn out or broken parts to properly maintain the golf course mowing equipment. This is John Deere equipment. Vendor selected for this purchase: R&R Products X Bids or written quotes were taken on this purchase, as follows: R&R Products (Arizona), Waterloo Imp (Waterloo), and Great American (DesMoines) each provided a price per part. Parts are being ordered from the lowest bidder per part: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, i l.. -2-7977 i/ L- l,/L/c /2w? «ol`z-2c1 (Signature Dept. -ad &Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \formsMinter parts order preauth R&R.xls (Mar2010) Sanitation (Project Code) 21,018.00 V Q7027-40 / 7 / S3 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,034.93 plus est. shipping costs of $ to pay for or purchase Metal material for Gates pool pump house roof. This purchase or expenditure is being made because: materials are needed for the replacement of the Gates pool pump house roof. Work being completed by Leisure Services staff. Vendor selected for this purchase: Pro Build, Waterloo IA X Bids or written quotes were taken on this purchase, as follows: Pro Build, Waterloo $1,034.93 Home Depot, Waterloo $1,108.64 No reponse from Menards, ABC Supply moved, bid request returned by postoffice. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds 1 Road Use Tax I I Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4200-2132 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 130,000.00 and the current available balance is Respectfully submitted, �_ -�-- G� r� Com/ i7"7./[/','jfilt t_ flit l iiG2. /-/2 (Signature Dept- or Designee) Date (Signature Finance Dept. Review) Date $ 2,253.54 v- K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 1,355.82 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase Steel roofing for two (2) dugouts at Tibbitts, material only. This purchase or expenditure is being made because: roofing material needed for diamond #3 dugouts at Tibbitts Park. Vendor selected for this purchase: Pro Build, Waterloo X Bids or written quotes were taken on this purchase, as follows: Pro Build, Waterloo $1,355.82 bid complete Home Depot, Waterloo $1,263.46 bid NOT complete, they can not get fascia Menards did not return bid request. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds nRoad Use Tax Federal/other grants Sewer ] Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 150,000.00 tz $ 62,333.00 fr-/ Respectfully submitted, �.�✓��, (Stg'nature De{ i (ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authonzation.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 8,000 plus est. shipping costs of $ included to pay for or purchase tables and chairs for the Boat House, 707 Park Road, as part of the Black Hawk Gaming Grant. This purchase or expenditure is being made because: Seven (7) tables and twelve (12) chairs to be used at the Boat House around the patio area. Vendor selected for this purchase: Fry & Associates, North Kansas City MO X Bids or written quotes were taken on this purchase, as follows: Fry & Associates, North Kansas City MO $7,837.00 Storey Kenworthy, Waterloo IA $9,234.00 Bids were sent to: Office Concepts, Wabash Valley Manufacturing, no response received. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Sanitation Federal/other grants I X Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4207-2151 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful, submitted, /c (Signature Deptr`FJeaa or Designee) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) 371MP-37BC (Project Code) $ /565f0 (Signature Finance Dept. Review) "zi/ Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,060.00 plus est. shipping costs of $ 125.00 to pay for or purchase purchase five Tactical CAR A4 rifles with EOTech sights. This purchase or expenditure is being made because: these five rifles will be assigned to the tactical team, to replace five rifles that were re -assigned to the patrol vehicles. Vendor selected for this purchase: Rock River Arms, Mark E. Hanssen x Bids or written quotes were taken on this purchase, as follows: Rock River Arms, Mark E. Hanssen $7185.00 Rock River Arms, Jim Peck $7335.00 Rock River Arms, Philip Hemphill $7475 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2128 Police Guns, Body Armor & Taser (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfull submitted, r\ / (Signature Dept. Head or`Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ % 4 - lcgt )fidl0 t2- $ /$ 7;'73'7 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,426.33 plus est. shipping costs of $ 100.00 to pay for or purchase purchase and intall new carpet in polygraph interview room, to include carpet on the walls. This purchase or expenditure is being made because: Installing new carpet to replace the old that has been there for several years. Also installing carpet on the walls to sound proof the room. Vendor selected for this purchase: Floor Decor x Bids or written quotes were taken on this purchase, as follows: Floor Decor $2526.33 Rileys Floors $2936.41 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax n Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 409-11-1100-2152/410-11-1100-2152 Police Dept Improv (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is R pectfully submitted, Z 6' {-072-en_. (Project Code) oe� � $ /Gb0bh $ &<3 s r 5C00— d '000" (Sigriture Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 7/-2S—;),-.)// Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ NTE $6100 plus est. shipping costs of $ 200.00 to pay for or purchase 2-10 Foot and 2 - 14 Foot Tarps for Dump Trucks to comply with City Ordinance 5075 This purchase or expenditure is being made because: Compliance with City Ordinance on covering loads Vendor selected for this purchase: Don's Truck Sales X Bids or written quotes were taken on this purchase, as follows: Dons Truck Sales - 10': $1385 / 14': $1438 Stuber Enterprises - 10': $1425 / 14': $1625 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds nRoad Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-19-7100-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 398,000.00 $ 358,353.70 Respectfully submitted, 77,�ic`:-Ai %1%c (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - Tarps for Dump Trucks.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,250.00 plus est. shipping costs of $ to pay for or purchase VISSIM Traffic Software Upgrade - new versions for three years including maintenance and technical assistance. This purchase or expenditure is being made because: We are using the older version at the present. This software is used for traffic timing and optimization. Vendor selected for this purchase: PTV America, Inc. n Bids or written quotes were taken on this purchase, as follows: PTV America, Inc. Portland, Oregon $5,250.00 ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 409-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 26,000.00 17 $ 6,107.73 ✓ (Sighature Dept. lead or Designee)( / Date (Signature Finance Dept. Review) K:\shared goodies\forms\2011-November-Expenditure Pre-Authorization-VISSIM Traffic Software Update.xls (Mar 2010) /--,,o// Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,995.00 plus est. shipping costs of $ to pay for or purchase Back up battery system to operate traffic signals during power outage. This purchase or expenditure is being made because: To be installed at the Intersection of Hwy. 63 and Airline Hwy. Vendor selected for this purchase: Mid American Signal, Inc. n Bids or written quotes were taken on this purchase, as follows: Mid American Signal, Inc. Kansas City, Kansas $3,995.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Bonds 7 Road Use Tax Sewer n Sanitation FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 409-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. RQad or Designee) (Project Code) $ 4,000.00' $ 4,000.00 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms12011-November-Expenditure Pre -Authorization -Battery Back up system - 63 & Airline.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 4,177.00 plus ext. shipping cost of $ 300.00 new pump Hydro Departmant to expend to pay for or purchase This purchase or expenditure is being made because: Old pump cannot be repaired this pump is for Tower Park lift station X Bids or written quotes were taken on this purchase, as follows Quality Pump & Control quote $4177.00; Nelson & Hagey quote is $5035.00; Hutcheson Eng. Products quote is $5295.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Bonds: Road Use Tax: X Sewer: Sanitation: Federavother grants: Other(specify): This expenditure is to be coded to the following budget line -item: 52.0/14/5200/2119 (Fund - Department -Activity -Account Number) in which budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ 350,000:00 $ 350,000:00 ✓/ /1-2:2-1-7 L.17 ii- ' c l.) ,? 2 ', /(.;22-,C)/ (Si ature Dept. Head Or Designee) Date (Sign'ature Finance Dept. Review) Date Fax Quotation Quality Pump & Control 830 — 15th ST. S.W. Mason City, IA_ 50401 Phone (641) 422-0441 Fax (641) 422-0442 Job Description: 14ydromatic Pump Date: 11/16/11 To: City Of Waterloo, IA Altcntiuu: Rich Olson Fax # 319-291-4523 From: Kit Alcorn QUANTITY UNIT mEscit1P'1'ION PRICE TOTAL Hydromatic Pump ' 1 Ea Hydrnmatic S4m300M $4,177 nn $4,177.00 1 Ea Freight TBD TBD 2 .._ oa,< c ;' seven— Vg.-1/4( ` g. -1/4-L Itite 77. i -c 1' towels o 2011-11-16 12:40 �2k Oit ce G G' iri;c5 I 4 i\dc k .25-6(r_t .1 7 '777;9_ 4523 P 1/1 -1-\,-41%130 e_ Q�a* ep\kim.,w\cn �- �-{ v. `L ,4\ac Fru01 tIUTCHESNN ENCIINIIItIN% 'tlI iiiit Wali QUOTATION )O i g ON 5M111 5-1616 4a" 3�; •Ot ly 3 %O1ne City ofNoe tR2It tif: 319-291-4553 <I'.i I.II!I HYdrornaiic subrnersi3:,1;.: t,wn :1 ,' 5 ill'u7U-iiif I(: 3/60/230 yr�id., 11-=;0-rt_�m r�ioi,w and .50' {;,Niur curd Deily Thank You, Y aPPt -x Steve Mescher titb,293.00 TOTAL r: ' P to i3 Co41 43a. s if you h,Ftw olyquestions, ions, ww w.huichescne lg1 ieerina.Cor steve@hutchesonenginserina.com • 6405 Pe skiing Drive Omaha, NE 68112 Phone (402) 455-2000 Fax (402) 455-1848 City Clerk Use Only A"��-----CJ !Finance Committee 'Approval Date 1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 4,319.00 plus ext. shipping cost of $ 0.00 pump motor repair to pay for or purchase This purchase or expenditure is being made because: to rebuild Hawkeye lift station pump motor X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Janda Motor rebuilds the big motors Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X'Sewer: ,Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully sub ed, //-Z7- /7 gnature Dept. Head Or Designee) Date (Project Code) $ 201,422.00 $ 1477391-13 /0646)6 Ya. ��/p/if (J i 1 hLiti l /7- 3d (Sign'ature Finance Dept. Review) Date 319)393-1230 319)393-6911 Fax JANDA MOTOR SERVICES 901 17TH STREET NE P.O. BOX 10045 CEDAR RAPIDS, :IA 52410 Repair Estimate Mai.1 To: ob: 148359 Department: AC Job Desc: 75I8J4450DIOPENj220/4401L RR/SM REPAIR STANDAR Type: 09 SLIPRING MOTOR REPAIR ust #: 132769. Ship To #: 000099 Job Rcvd CITY OF WATERLOO CITY OF WATERLOO 10/31/11 715 MILBERRY STREET 3505 EASTON AVE WATERLOO, IA WATERLOO, IA 50703 WATERLOO, IA 50703 ust P.0.# P. 0. Rel# Misc # Terms Cd Slm KITING NET 30 DAYS 20 ameplate Data: P:75, POLES:8, FRAME:4450D, ENCLOSURE:OPEN, VOLTAGE:220/440, MAKE:LOUIS ALLIS, DDEL:2252527MD03, FL RPM:875, AMPS. :206/103, SHELF:NE ROOM pecial Instructions: EMOVE RINGS AND SHORT ROTOR ascription Price VSPECT/TEARDOWN LEAN PARTS 3WIND STATOR V HOUSE MACHINE WORK RECISION BALANCE ROTOR/ARMATURE SSEMBLE, TEST AND PAINT 3W BEARINGS AND MATERIAL KACT REPLACEMENT UNAVAILABLE, NEW MOTOR ITH BASE MODIFICATIONS $17,500.00 Total: 4,319.00 ?pair estimate valid for 30 calendar days Plus Sales Taxes, :om the above date. If Applicable, Date: sed Upon Our Standard Terms And Conditions. CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 11/18/2011 Effective Date: 11/12/2011 Employment Date: 4/27/1976 To: City Council Members Re: Notice of Severance Department Waste Management Services Job Title/Classification Special Projects Tech This is to report that the employment of Sharon Spears with the City of Waterloo has been severed by reason of: CI Retired Disability Related ❑ No ❑ Yes O Resigned O Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 173 $ 18.79 $ 3,250.67 Vacation -Current 20.25 $ 18.79 $ 380.50 Usable Sick Leave (x) 25% $ - Frozen Sick Leave 0.97 $ 18.79 (x) 60% $ 10.90 Personal Hours 13.75 $ 18.79 $ 258.36 Comp Time Pay $ - Unscheduled Leave $ - Other Pay 32 $ (18.79) $ (601.28) Total Payment $ 3,299.15 Comments: **Other pay ** overuse of sick time Approved by Human Resources Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Dater Q ,AS/400 Status/Accruals 0 1-9 Date %/`/7_. / Date 4/71C0/ Updated 7/20/10 c! RECEIVE=D NOV 3 0 2011 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL Department Waterloo Fire Rescue 715 MULBERRY STREET 50703 Today's Date: 112811 Effective Date: 111911 Employment Date: 51689 Job Title/Classification 10 -Year Lieutenant This is to report that the employment of Larry Nading with the City of Waterloo has been severed by reason of: D Retired Disability Related El No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 254.07 $ 22.68 $ 5,762.31 Vacation -Current 72 $ 22.68 $ 1,632.96 Usable Sick Leave 0 (x) 25% $ - Frozen Sick Leave 0 (x) 60% $ - Personal Hours 42.35 $ 22.24 $ 941.86 Comp Time Pay 2.5 $ 22.24 $ 55.60 Unscheduled Leave $ - Holiday 32 $ 22.24 $ 711.68 Total Payment $ 9,104.41 Approved by Human Resources c�- Date 11-3o -I1 Date 1054( Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk Clerk's Office will forward copy of approved form to Council Agenda Date: I ' tdO u ❑ Accruals (Copy in Personnel File) Department and Human Resources ❑Status ❑-9 Updated 6/28/11 Payment Voucher prepared by: Pauline Closson PURCHASE ORDER CITY OF WATERLOO November28, 2011 Vendor Name Peterson Contractors Address City & State Invoice Date Invoice No. 11/18/11 22 Special Instructions: Qty/Unit TOTAL TOTAL Departmerr Engine Grant/Project Code # ring 07VITLOPL Amount Description City Contract No. 761 Est. No. 22 F.Y. 2010 Riverfront Renaissance Trail Tree Clearing W 6th Street to W 18tIi Street Conduit Special Expansion join Flowable Motor Retaining wall - Rip Rap Provide & Pia e Rock Shoulder Eroision Control Mobilization $ 5,350.78 Surfacing Repair & Footing removal Thru 11/21/11 5,350.78 11/28/11 Date 2/ Approved By: An Equal Opportunity/Affirmative Action Employer 9002 A111411 GL Distribution 290-07-7500-2165 407-07-7365-2156 424-07-73,b5-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 Prepared By Pauline C CITY OF WATERLOO 9002 PURCHASE ORDER A121411 November 28, 2011 Vendor No. 1132 Department: Engineering Vendor Name Peterson Contractors Grant/Project Code # 07VITLOPL Address Marks Park 37IMPMark City & State Wtr Works WWW Wtr Main ************************************* Invoice Date Invoice No. Qty/Unit Amount Description GL Distribution 11/21/11 34 $117,870.73 City Contract No. 763 Est. No. 34 07VITLOPL 424-07-7610-2175 River Renaissance Lower Plaza Water Work: Div. 2A Marks Park 37IMPMark 426-37-4105-2168 Wtr Wks Main WWW Wtr Main Div 2B 424-07-7610-2199 Period Ending 10/28/11 Special Instructions: Total $117,870.73 11/28/11 Date Approved By: An Equal Opportunity/Affirmative Action Employer Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER November 28, 2011 Vendor Name AECom Address City & State ************************************* Department Grant/Project Code # Invoice Date Invoice No. Qty/Unit Amount Description 11/28/2011 37185567 Special Instructions °MC 1,5141.4111 Submitted By Engineering 07BIPRWCE $7,634.45 Contract 786 Est. # 7 Riverwalk Loop North Downtown Trail Mullan to Park Ave CR 10/8/11 thru 11/18/11 TOTAL 7,634.45 11/28/11 Date Approved B An Equal Opportunity/Affirmative Action Employer 9002 A121212 G.L. Distribution 424-07-7505-2103 Date Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER November 28, 2011 Vendor Name Address City & State Veith Construction *****************************4e******* Department Grant/Project Code # Invoice Date Invoice No. , Qty/Unit Amount Description Engineering 07BIPRWCE 9002 P121411 G.L. Distribution Contract 786 Est. # 1 11//18/11 15 $63,891.84 River Loop North Dovintown Trail 290-07-7355-2156 $14,198.19 Construction 290-07-7355-2156 $99,387.31 Period Ending 11/11/ 1 424-07-7355-2156 Special Instructions Submitted By TOTAL 177,477.34 11/28/11 APial Date Approved By Date An Equal Opportunity/Affirmative Action Employer Voucher prepared by: Pauline C November 28, 2011 CITY OF WATERLOO 9002 PAYMENT VOUCHER A121411 Vendor No. 82 Vendor Aspro Department:Engineering Department Address Grant/Project Code # City & State ********************«..************* Invoice Date Invoice No. Qty/Unit Amount Description 11/28/11 13 $118,115.14 Contract796 Est. No.112 F.Y 2011 Asphalt Overlay Program Special Instructions: ' / Submitte Batch No. Keyed By: G/L Distribution 205-07-7500-2165 Total $118,115.14 11/28/11 Date Approved By: Date Payment voucher prepared by: Pauline Closso C CITY OF WATERLOO PAYMENT VOUCHER November 28, 2011 Vendor Name Address City & State Invoice Date Vendor No Department: Engineering Peterson Contractors Inc. Grant/Project Code # 07 VIP PUMP Invoice No. Qty/Unit 11/2//11 14 Specj I Instructions Submitted By Amount Description City Contract 80 Est # 14 Cattle Congress $36,867.13 Storm Water Imarovements Div. 1 $1,900.00 Division II SanitaIry Pump Station Period ending 1 /4/11 TOTAL $38,767.13 11/28/11 Date /gm Approved By An Equal Opportunity/Affirmative Action Employer 9002 A111411 G.L. Distribution 424-07-7505-2171 520-14-5200-2163 Vouchers Prepared b: Pauline C November 28, 2011 CITY OF WATERLOO 9002 PAYMENT VOUCHER A121212 Vendor No. Batch No. Keyed By: Vendor AECOM Department Engi eering Department Address City & State City & State ******......******.«....,..********* Invoice Date Inv. # Qty/Unit Amount Description Gra t/Project Code # G/L Distribution 11/28/11 2 37184936 22,929.59 Virden Creek Flood U.S. 63 to 4th Street 411-07-5600-2103 Project Start to 10/15 thru 11/18/11 Contract # 813 small project B.nd money Special Instructions: Su-bmitt d By Total $ 22,929.59 11/28/11 51ftii Date Approved By: An Equal Opportunity/Affirmative Action Em foyer Date Payment voucher prepared by: Pauline Clos: osson CITY OF WATERLOO PAYMENT VOUCHER November 28, 2011 Vendor Name Address City & State Invoice Date AECOM ************************************* Vendor No Department: ngineering Grant/Project Code # 07VIPPUMP Invoice No. Qty/Unit Amount Description 11/28/11 37184937 Special Instructions ns� 4( X1/ Submitted By $12,992.02 TOTAL $12,992.02 11/28/11 Dry Run Creek Arch Sto m Water Manhole & Valve Replacements 10/22 - 11/18/11 NP Date Approved By An Equal Opportunity/Affirmative Action Employer 9002 A121212 G.L. Distribution 411-07-5600-2162 Vouchers Prepared by Pauline Closson CITY OF WATERLOO PAYMENT VOUCHER November 28, 2011 Vendor Address City & State Ciuty & State AECOM ************************************ Vendor No. Department: Engineering Batch No. Keyed By: epartment Grant/ProjecCode 07 SRR(7) 718 Invoice Date Invoice No. Qty/Unit Amount Description 12/28/11 37185573 8,320.00 0 Lincoln School Safe Roue to School SRTS-U-8155(718) -8U-07 Sept 10 thru November 18/11 Special Instructions: Submitted By Total $ 8,320.00 11/28/11 Date Approved By: An Equal Opportunity/Affirmative Action Employer 9002 A121211 G/L Distribution 290-07-7650-2164 Date Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER November 28 2011 Department Engineering Vendor Name Snyder & Associates Grant/Project Code # 07LTF 5007 Address City & State Invoice Date A1212111 Invoice No. Qty/Unit Amount Description G.L. Distribution 11/17/11 110.0951.018-4 11/17/11 110.0951.01A-4 11/17/11 110.0951.01C-04 Special Instructions $5,151.62 Waterloo Stormwater Lift Stations CDBG 409-07-5300-2103 Service thru 9/30/11 Cedar Bend $3,637.00 Design services Hollywood CDBG 409-07-5300-2103 Service thru 9/30/11 $3,872.00 Design Services Fletcher Ave CDBG Service thru 9/30/11 409-07-5300-2103 Est No. 4 TOTAL 12,660.62 10/31/11 Submitted By Date Approved By Date An Equal Opportunity/Affirmative Action Employer Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financemittee approval required? YES NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 12 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount fund Dept Activity Acct # Acct Name Proj Code Amount 010-11-1160-3603 Forfeitures 11TRI TRIF 60,000.00' 0,10 11 1160 1512 Tri County For 11TRI TRIF 60,000.00 010-11-1160-3000 Cash11TRI TRW 55,000.00 9,10 11 1160 1512 Tri County For 11TRI TRIF 55,000.001 010 11 1160 1512 Forf. Exp. 11TRI TRIF 39,000.0e0)0 11 1160 3603 Td Co. Forf. 11TRI TRIF 39,000.004 010 11 1150 3603 Tri Co. 11TRI WPDF 39,000.001 610 11 1150 1512 WPD Forf. Exp. 11TRI WPDF 39,000.00 TOTAL $193,000.00 TOTAL $193,000.00 This amendment is being requested because: This is to conform with the City's budget line item control policy using existing revenue. Using current FY12 Revenue for distribution to outside agencies & budget for WPD's share of the distribution. WPD share is accounted for in activity 1150 rather than 1160. Prior Committee Actions (Dates): Si ature Dept. Head or Designee) K:\users\shared goodies\forms\csbudgetamendregform (Apr 2003) 1 1' 2R k %l^, / %i1/iA . 1: J/#44e4zz4 % -/ fir// Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT Al -Large CITY OF WATERLOOv 80 A EI DNiAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 o (319) 291-4303 Fax (319) 291-4569 ROBERT C. STRINGER • Raman Resources Director November 18, 2011 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Draftsperson for the City of Waterloo, Iowa Engineering Department. Appointment(s) shall be made from this list for the next year (November 18, 2011—November 17, 2012). Respectfully submitted, Tim me CS LIST DRAFTSPERSON 1I CERTIFIED I,IST Martin Smith Ben Wagner Isaac Jimenez Nicholas Hellman /Kr -(f Q. #Jt2 Date (John Blitsch tii..57:e7z;LT. //-ii-// Bonetta Culp Date CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Brutal OpportunlN/Aff rmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, EDINA ,HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 ROBERT C. STRINGER o Human Resources Director November 18, 2011 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Battalion Chief for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (November 18, 2011 —November 17, 2013). Respectfully submitted, m Luce CERTIFIED IJST Michael Moore Marty Freshwater Carl Reninger 4 A 4/ Date hn Blitsch tet Bonetta Culp CS LIST BATTALION CHIEF 11 /New Date CITY WEBSI LE: www.cityofwateriooiowa.com D to WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1369205 12/5 PUBLIC HEARING notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 11/29/2011, in the issues of 11/29/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $69.50 Subscribed and sworn to before me this Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: IMPORTANT NOTICE MONDAYDECEMBER 5, 201 0ITV 00 OITY COUNCIL CHAMBERS AY MALL W WATERLOO; IOWA TWE PURPOSE OF THE PUBLIC HEAR NE IS NECESSARY AAEN AMENDMENTS TO THE. EXPANSION FTHOWWN THE WA- TERLOO RIVE F THE URBAN RE EW- ALR ANO:REDEFELOPME T PAN TAX IN AND REDEVELOPMENT TI DISTRICT. TAT. INCREMENT FINANCING (TIP) DISTRICT:: The Rene al a Waterloo ajpmentit Urx. baa li htedl and Reconomic dev Plan is a arese3 and an economic 0+ low#. meat area wn the ) an 4 at taw), Code sb sly. S ch 00005 andppropriate1 or commdcial ndharearsat anteatbfor: ad iendd d ovraatyn0 brebeore alata under 1110 provisions rolsfchapter 40 3 of the Code of towe. The rehabilitation, con aioracerritntinevttrtiP=Of,d:reXg11 arleaakhne=sasryiontahe aetret of the` The are oprop City df r ane nd Tod arch pre wnd tar Downtown wnntis commonly rtoRrverfront Urban the Renewal a We- renes pmentPlan ntadope Deceabe 23 1974 Re- development enc adopted 272 ; amended in 1974 by Ordinance N+02 1385, amend in 19n80by Reerl16,1 Na?7506;anendbd'. 19Deo04 amend dgougust 2001 by R8a4, amended on -594; 6, tided by Reil17ti20 No Reaolu@a, amended 2n Apni i7,20a3 by Resolution Na.2ab3. 225. The amended plan as proposed, ex landsthe Pen and -10 k Oreatto td north lendwestyP210, w tchi Crankend neat. DferebF ondry and u developedeileas': Deere Foundry ry eve undeveloped areas that ddddtieredepose. mansion and industrial aposafos Theiimprovement anlocai01proposalcomtfarthe ercial andindustral and location sand providesI , public ubl c industrial im- provements development to M ret a the taz base end am order n incrtasethe tax base and etnpfad Rive apl$a ea rrt the am n amended plan incorporates a The of pot plan tanned including a in num- ber of potential tato rogr m adoa property tax thatcoul program ad and otheravailable todownto roper be made 80, p er downtown property owners for p dp Seg legally d the pain ae follows.th l8eOIW. nh Spe, iwhorended, would line W 12thStreet n sof ed, wetly intersect the aeon Sir of the now to South- bound Washington street as lose 111cnoed (star h sawn lyaton Highway exte cion inane° Noritieaetedy along tle extension th Me cedlre of W. 12th S reetet, the: So centerline f t eWCedar Street e the Southerlyline of the Cedar utve, thence Northwesterly Cedar airing the Southerly bankof th Srre t River to onhhe easteily l ng llth nof h N lth Street ridge thecenterline11of the 11th centerline line of and E.recd Street, the £ttthwest rte Sycamore ente 1, athencefSycamore a Street aid ng the setth thece centerline to its intersectionreth c N the asterlyine oP E. %h Street, rhbndb Nartr of to Ol eoen terr ae of ra Franklin StnettrthencehNbah-/: were at Fonts Senteninenfe North- westerly Sw°eet 1 the thencenterline E. dr Street, Mance to tut aeeterye of he Street, line 01 56ur Street t along centerlineene ten et- line m of Seo of E 3 Streetd t en the thatty 9yycanar° entailthence am ore treet, and a the neaten t e re f, to theN rtherly andanthe Oeda thereat,tojne Northing tine of the Cedar Rrobr, ihenae Ili lir to a pintwhere bankufthe Leet the point Paid would n er3¢ct rhe rem:. twine bf then ere Avea long a ext ed mon th tpen Brine of alongthevehue, a1dnhtheeenlinenf fitirvi wane to and the centerline a1 F Conger Avenue to the le ly ane of Danger Street ng th W°seedy slid grtlig re a abng that gertsdme a0 the centerline et W. Orn ger Street to the centerline l ralsoate- inn a intersection (said point also be- ing the inRoad an with the'. centerlines tf River Read and g the oe AVenuejs relo c t Westerly abng ve ue tIts n- tebectio Pthe W Avenue to Its In- tersection 5 readtian with the alo line of Colder. of Cou thende Sepik an ex e�jb on there- of Oonner seek and an a Gan do there- tio althin ort 0 lite df the Canadian Na thence 1 not@ westerl Rai rig t alae Ina,`; thence Sl Rallroadt oleoent dlntof Wet Washington re the so Mom aE west Highway 91n Street este mown ey U5. thewentrlinthf WetWashintonf along the he swine ofhe 01 Vaughn Sir ten t, StreettethedentedlyalovangtenStreet, thence augheasteet abng erne ranter Ina of Vaugghn u , th tr the abntbdnb fit'. along the Roane, them° tfield venue:'.: tong the deal dnnd at the Eeld Avsmb tb its HaHawk Creek wle ce oast bank rl alBlack the Easterly tbanre 1oathw H Isy Coreg the Easterly bane of south Hain Wank g n Street t enre Eastedy and So Washington telt' thence Faetane` and outhbounddy along the Streefito of Senteiline W. 2nd Str Street td'. the h eateirly of along End Sheet, thende': W,SoEnd St eey the lica of South th St End thenceenct to the centerline along the r: Street, South eet the centerline th Street to rrh asterlyl center- line thW.e centerline thence W. 4th Northeasterly to along fSouthbound nth Sashi got. ton Street,i th n eSWashing- ton ashing the Street, ie of Southeasterly along; the cebound of p0111ofbeB Washington Street to the The of io heann. The on Monday, ngDe ernll be at th0e Ciro, onolChambers haDber at City 5,2011 in the Cryo,lowa. Ay quessofO reNall dn Wa- terloo, a Anyd questions to A re ong thn proposed Riverfront Urban ba the Downtownl WaRedeveopment Plashould pbeedr and to Me Redevelopment Plan r mminga ed cted Zon- inthe Planning, Programming . Zon- ing Departmentwhstar ated may appear Anyone wandslaterand naerpor may said time and placectioand be heard or may file reran, objectionswith' the G`rch date set for l Waterloo, Iowa, before the date sat fr croftheCity of ovemberCity Council iters 21st day of Ndvcnbre 2011. Spyy lehares City Clerk