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HomeMy WebLinkAboutMinutes-12/18/2006December 18, 2006 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, December 18, 2006. Mayor Timothy J. Hurley in the Chair. Roll Call: Kincaid, Welper, Gunderson, Greenwood, Getty, Cole, Schmitt. Moment of Silence. Pledge of Allegiance: Councilperson Carolyn Cole. 124679 - Schmitt/Kincaid that the Agenda, as amended, for the Regular Session on Monday, December 18, 2006, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried. 124680 - Schmitt/Kincaid that the Minutes, as proposed, for the Regular Session on Monday, December 11, 2006, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried. CONSENT AGENDA 124681 - Schmitt/Kincaid that the following items on the consent agenda be received, placed on file and approved: a. Resolution to approve the following: 1. Resolution approving Bills Payment, Schedule AP640, pp. 1-101, dated December 18, 2006, in the amount of $1,728,857.52, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2006-1094. b. Motion to approve the following: 1. Communication from Superintendent of Central Garage transmitting recommendation of appointment of Mark Miller to the position of Garage Mechanic, subject to passing pre-employment physical. 2. Jason Kayser, Fire Inspector, to attend Fire/Arson Investigation School in Emmetsburg, Maryland on January 22 -February 2, 2007, with costs not to exceed $223.20. 3. Doug Erpelding, Plan Review Specialist, to attend 2006 International Existing Building Class in Des Moines, Iowa on February 14, 2007, with costs not to exceed $125.00, including use of city vehicle. Robert Ball, Chief Building Inspector; and Brian Baker, Chief HVAC Inspector, to attend Changes to the International Building Code Class in Des Moines, Iowa on February 13, 2007, with costs not to exceed $250.00, including use of city vehicle. 5. Craig Clark, Permit Writing Specialist, to attend Changes to the 2006 International Building Code and 2006 International Residential Code Classes in Des Moines, Iowa on February 13 and 15, 2007, with costs not to exceed $250.00, including use of city vehicle. 6. Tom Klein, Golf Maintenance III; James Bolger, Golf Maintenance III; and Mark Suchy, Golf Manager; to attend 73rd Annual Iowa Turfgrass Conference & Tradeshow in Des Moines, Iowa on January 29-31, 2007, with costs not to exceed $380.00. 7. Nancy Gulick, Community Development Coordinator, to attend National Community Development Association Winter Legislative and Policy Making meeting and attend Iowa Entitlement Representatives meeting in Washington, DC on January 21-26, 2007, with costs not to exceed $2,080.00. c. Liquor License Permit Application Class A VFW Post 1623, 1406 Commercial Street (Renewal) (Expires 1/14/08) (Includes Sunday Sales) December 18, 2006 Consent Agenda continued d. Beer/Liquor License Permit Application Class C Galleria De Paco & Coffee Shop, Inc., 622 Commercial Street (New) (Expires 12/22/07) (Includes Sunday Sales) Page 2 Ayes: Seven. Motion carried. HEARINGS & BIDS 124682 - Gunderson/Welper that proof of publication of notice of public hearing on Purchase of 2006 Golf Turf Equipment, as published in the Waterloo Courier on December 8, 2006, be received and placed on file. Ayes: Seven. Motion carried. 124683 This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Gunderson/Welper that the hearing be closed. Ayes: Seven. Motion carried. 124684 - Gunderson/Welper that "Resolution confirming approval of specifications, bid documents, etc. in conjunction with Purchase of 2006 Golf Turf Equipment", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1095. 124685 - Gunderson/Welper that "Resolution. authorizing to proceed in conjunction with above said purchase", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1096. 124686 - Gunderson/Welper to receive, file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. A copy of the bid tabulation is on file in the City Clerk's office. Ayes: Seven. Motion carried. UNFINISHED BUSINESS 124687 - Getty/Greenwood that communication from Associate Engineer transmitting recommendation of award of contract in the amount of $325,763.93 to Peterson Contractors, Inc. of Reinbeck, Iowa in conjunction with F.Y. 2007 Midport Boulevard Extension, Contract No. 717, be received, placed on file and "Resolution approving award of said contract", be adopted. Prior to a vote on the above motion, the following comments were heard. Eric Thorson, City Engineer, reported he expects Peterson Contractors to start the project as soon as possible in the spring. The pudding plant indicated that they will be ready to use the road as soon as the city can complete it this summer, but they definitely need it by August 1, 2007. Mr. Thorson stated the city wanted to have a contract in place to start the project as soon as weather permits in order to be ahead of the pudding plant's deadline. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1097. December 18, 2006 Unfinished Business continued Page 3 124688 - Getty/Greenwood that communication from Leisure Services Director transmitting recommendation of award of contract in the amount of $262,903.00 to Michael Huff Construction, Inc. of Waterloo, Iowa in conjunction with 2006 Storage Building - 1101 Campbell, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1098. 124689 - Getty/Greenwood that communication from Leisure Services Director transmitting recommendation of award of contract in the amount of $122,800.00 to Modern Builders, Inc. of Janesville, Iowa in conjunction with 2006 Riverfront Stadium Grandstand Roof Replacement, be received, placed on file and "Resolution approving award of said contract", be adopted. Prior to a vote on the above motion, the following comments were heard. In answer to a question from Councilperson Greenwood, Paul Hutting, Leisure Services Director, reported the color of the stadium's roof is green. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1099. Mayor Hurley introduced John Marso, one of the principal owners of the Waterloo Bucks Baseball Club. The city is in the third year of a five year contract with Mr. Marso. John Marso, owner of the Waterloo Bucks Baseball Club, thanked Mayor Hurley, the council and city on behalf of himself and his brother who own the team, the general manager and assistant general manager. Mr. Marso stated it has been three years of a great partnership with the Bucks and UNI baseball. Mr. Marso stated they are committed to the long term and appreciate working with everyone in the city. Mr. Marso noted they will not be selling advertising on the roof. REPORTS 124690 - Greenwood/Schmitt that communication from City Clerk transmitting City of Waterloo Cafeteria Benefits Plan, be received, placed on file and "Resolution approving said plan", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1100. DOCUMENTS 124691 - Greenwood/Schmitt that communication from Associate Engineer transmitting Change Order No. 1 for a net decrease of $2,694.70 for work performed by B & B Builders & Supply of Waterloo, Iowa in conjunction with F.Y. 2006 Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 710, be received, placed on file and approved and Mayor authorized to execute same. Ayes: Seven. Motion carried. 124692 - Greenwood/Schmitt that communication from Contracts and Grants Coordinator transmitting Change Order to delete the garage at 1020 West 3rd Street and add a house and garage at 210 Park Road at a cost of $7,600.00 for work to be performed by Lehman Trucking & Excavating of Waterloo, Iowa in conjunction with General Obligation Bond Demolition Project, Contract No. 145 -D -GO -11-27-06, be received, placed on file and approved and Mayor authorized to execute same. Ayes: Seven. Motion carried. December 18, 2006 Documents continued Page 4 124693 - Getty/Welper that communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders & Supply of Waterloo, Iowa at a total cost of $64,895.72 in conjunction with F.Y. 2006 Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 710, be received, placed on file and "Resolution approving said documents", be adopted and two-year Maintenance Bond be received and placed on file. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1101. 124694 - Getty/Welper that communication from Associate Engineer transmitting Professional Services Agreement with Claassen Engineering at a cost of $22,000.00 for final design of the improvements to the East 6th Street storm pump station, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1102. 124695 - Getty/Welper that communication from Police Chief transmitting application for Byrne- JAG/Methamphetamine Hot Spots Program grant in the amount of $6,638.00, with local match of $1,659.00, to be used for overtime for the Tri -County Drug Enforcement Task Force, be received, placed on file and "Resolution approving said application", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1103. 124696 - Cole/Schmitt that communication from City Engineer transmitting Supplemental Engineering Agreement No. 1 with Wayne Claassen Engineering and Surveying, Inc. at a cost of $132,000.00 for engineering design for the F.Y. 2008 Commercial Street Extension, River Road Relocation, and Storm Water Pump Station, Contract No. 720, be received, placed on file and "Resolution approving said engineering agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1104. 124697 - Cole/Schmitt that communication from City Planner transmitting Preliminary Plat of Greenbelt Centre Plat No. 1, together with certificate of survey, aerial photograph of the area, deed of dedication and legal description, be received, placed on file and "Resolution approving said preliminary plat", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1105. 124698 — Cole/Schmitt that communication from City Planner transmitting Final Plat of Greenbelt Centre Plat No. 1, together with certificate of survey, aerial photograph of the area,. deed of dedication and legal description, be received, placed on file and "Resolution approving said final plat", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1106. 124699 - Schmitt/Kincaid that communication from Senior Planner transmitting request for a variance to the requirements of the Subdivision Ordinance in Section 2.3(1) Final Plat Submittal, Section 5.1 Preliminary Plat requirements and Section 5.2 Final Plat requirements for Preliminary and Final Plat of Bacevac Minor Plat No. 1, be received, placed on file and "Resolution approving said variance", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1107. December 18, 2006 Documents continued 124700 - Schmitt/Kincaid Page 5 that communication from City Planner transmitting Preliminary Plat of Bacevac Minor Plat No. 1, together with staff report, aerial photograph of the area deed of dedication, report of the City Engineer and legal description, be received, placed on file and "Resolution approving said preliminary plat", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1108. 124701 - Schmitt/Kincaid that communication from City Planner transmitting Final Plat of Bacevac Minor Plat No. 1, together with staff report, aerial photograph of the area deed of dedication, report of the City Engineer and legal description, be received, placed on file and "Resolution approving said final plat", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1109. 124702 - Kincaid/Schmitt that communication from Airport Director transmitting Engineering Agreement with Earth Tech for design services in the amount of $56,000.00 for the General Aviation Rehabilitation project to rehabilitate the apron and taxi lanes, be received, placed on file and "Resolution approving said engineering agreement", be adopted and Mayor authorized to execute same. Prior to a vote on the above motion, the following comments were heard. Brad Hagen, Airport Director, reported the airport does not have the grant in hand for this agreement. Mr. Hagen stated the ,airport sends the engineering agreements to the FAA first, and then they issue the grant. Mr. Hagen noted it is somewhat of a leap of faith, but it is the same process every year, and in his view there is minimal risk. Mayor Hurley stated if we don't get the grant for some reason we don't do the project. Brad Hagen responded they might start on it, but the airport would put a halt to it as soon as they could. Mr. Hagen reported the FAAdid send the airport an e- mail asking them to go ahead with the project, that the work was eligible for a grant and to send them the agreement. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1110. 124703 - Kincaid/Schmitt that communication from Airport Director transmitting proposed modification to remove Rehabilitation of Runway 12/30 from agreement with Earth Tech dated March 1, 2004 for a decrease of $31,000.00 as these services are included in the agreement with Earth Tech dated February 6, 2006, be received, placed on file and "Resolution approving said engineering agreement", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1111. 124704 - Kincaid/Schmitt that communication from City Planner transmitting Real Estate Purchase Agreement with Allen and Sylvia Grote to purchase property generally located at 218 West 3rd Street for $21,750.00 and miscellaneous costs of $5,000.00, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1112. December 18, 2006 RESOLUTIONS TO BE ADOPTED Page 6 124705 - Welper/Gunderson that communication from Community Planning & Development Director transmitting request to forgive all liens against property generally described as 205 Independence Avenue, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify Black Hawk County Treasurer of same. Prior to a vote on the above motion, the following comments were heard. Mayor Hurley reported the total lien amount is $248.00 for a couple assessments. This property was seriously dilapidated and unsafe, and received a quick claim deed for the property. Forgiving the liens will property for further development. Following comments a vote was taken on the above motion with the result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1113. of weed the city free the following 124706 - Welper/Gunderson that communication from City Planner transmitting request to dedicate funds in the amount of $15,000.00 to match Waterloo Industrial Development Association funds for development of a city economic development web site, be received, placed on file and "Resolution approving said request", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1114. 124707 - Welper/Gunderson that "Resolution setting date of hearing as January 2, 2007 at 5:30 p.m. in the City Hall Council Chambers on the reallocation of not to exceed $100,000.00 unspent proceeds of Series 2005A Bonds to provide funds for costs of constructing Leisure Services Vehicle/Storage Maintenance Building", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1115. 124708 - Welper/Gunderson that "Resolution setting date of hearing as January 2, 2007 at 5:30 p.m. in the City Hall Council Chambers on the reallocation of not to exceed $30,000.00 unspent proceeds of Series 2003A Bonds to provide funds for costs of constructing Leisure Services Vehicle/Storage Maintenance Building", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1116. 124709 - Welper/Gunderson that "Resolution designating June 30, 2006 fund balance for specified uses", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1117. NEW BUSINESS 124710 - Gunderson/Welper to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. in conjunction with Purchase of Eight Patrol Cars, be received, placed on file and approved. Ayes: Seven. Motion carried. 124711 - Gunderson/Welper that specifications, bid document, etc. in conjunction with Purchase of Eight Patrol Cars, be received and placed on file. Ayes: Seven. Motion carried. 124712 Gunderson/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with above described purchase", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1118. • • December 18, 2006 New Business continued 124713 - Gunderson/Welper Page 7 that "Resolution setting date of hearing on specifications, bid document, etc. as January 8, 2007 at 5:30 p.m, in the City Hall Council Chambers", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1119. 124714 - Gunderson/Schmitt that communication from Superintendent of Traffic Operations transmitting request to install street light at the entrance onto East San Marnan Access Road, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify MidAmerican Energy of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2006-1120. ADJOURNMENT 124715 - Schmitt/Welper that the Council adjourn at 5:56 p.m. Ayes: Seven. Motion carried. rc u Nancy Etidkert, CMC City Clerk