HomeMy WebLinkAboutMinutes-4 /10/2017April 10, 2017
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, April 10, 2017. Mayor Quentin Hart in the Chair. Roll Call: Jacobs,
Morrissey, Powers, Lind, Amos, Schmitt, and Welper.
Prayer or Moment of Silence.
Pledge of Allegiance: Mayor Quentin Hart
146276 - Welper/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, April 10, 2017, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
146277 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, April 3, 2017, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
Mayor Hart recognized Brandon Hodgin as the April 2017 Team Member of the Month.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch, questioned what benefits have been seen by the city from hiring a new
Economic Development Specialist and adding another staff member to planning and zoning.
Forrest Dillavou, 1725 Huntington Road, commented on concrete streets vs. asphalt streets and was
told by the City Engineer that it would be done in concrete and saw that entrances to the street were
put in by VGM.
David Dryer, 3145 W. 4th Street, questioned if a cost analysis has been done on change orders, if
local preference has been done for bids, and if a city citizen board is going to be assembled to look at
City finances and how many vehicles have been purchased in the last 12 months.
Mayor Hart commented that although for the past year or so citizens have been free to speak on
more than one issue, the guidelines for oral presentations only allows for one item. Mayor Hart then
provided a response to the three issues.
146278 - Welper/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
146279 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
Resolution approving Finance Committee Invoice Summary Report, dated April 10, 2017, in
the amount of $1,040,279.61 a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2017-258.
2. Resolution approving preliminary specifications, bid document, form of contract etc., and
setting date of bid opening as April 27, 2017 and date of public hearing as May 1, 2017 for
the purchase of one (1) Salt Brine Blender and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-259.
April 10, 2017
Page 2
3. Resolution approving preliminary specifications, bid document, form of contract, etc., and
setting date of bid opening as April 20, 2017 and date of public hearing as April 24, 2017 for
the purchase of two (2) compact pickup trucks for the Engineering Department and instruct
City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-260.
4. Resolution setting date of public hearing as April 24, 2017, for the sale and conveyance of
city owned property located west of 2010 West Ridgeway Avenue (Denso), to Kwik Trip,
Inc. in the amount of $1.00, and approving Development Agreement and Offer to Purchase,
and directing City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-261.
5. Resolution setting date of public hearing as April 24, 2017, to approve the request by Mark
White Construction on the behalf of Fusion Real Estate, LLC, for a site plan amendment to
the "C -P" Planned Commercial District, to allow for the construction of an 12,000 square
foot, indoor dance studio, with a 51 -stall parking lot, located north of 1730 West Ridgeway
Avenue, and authorize the City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-262.
b. Motion to approve the following:
1.
a.
b.
C.
d.
e.
2.
a.
b.
C.
d.
e.
Travel Requests
Name & Title of
Class
New or
Expiration
Amount
Personnel
Class/Meeting
Destination
Date(s)
not to
Amigo Mexican Restaurant,
C Liquor
New
2/28/2018
Exceed
Inv. Frein & P.O.
Midwest Gang
Wisconsin
May 21-
$464.00
Roberts
Investigators
Dells, WI
24, 2017
X
#2879, 3260 University
Association 2017
Avenue
Conference
Lt. Fangman
Rights of Police
Las Vegas, NV
June 6-12,
$1,563.00
-University Avenue
Officers Seminar
2017
Brian Baker, Chief
2017 IOWACE (Iowa
Altoona, IA
May 11-
$285.00
HVAC Inspector
Association of Code
12, 2017
Walgreens #7455, 111 W.
Enforcement) Spring
New
6/17/2017
X
Ridgeway Avenue
Conference
Barry Stratton,
2017 IOWACE (Iowa
Altoona, IA
May 11-
$250.00
Property Safety
Association of Code
12, 2017
Inspector
Enforcement) Spring
Conference
Keith Kaspari,
Cedar Valley
Washington,
June 12-
$1,300.00
Director of Aviation
Coalition - 2017
D.C.
14, 2017
Approved Beer, Liquor, and Wine Applications
Name & Address of
Class
New or
Expiration
Includes
Business
Renewal
Date
Sunda
Amigo Mexican Restaurant,
C Liquor
New
2/28/2018
X
1415 E. San Marnan Drive
w/Outdoor Service
Casey's General Store
B Native Wine / C
Renewal
4/18/2018
X
#2879, 3260 University
Beer
Avenue
Godfather's Pizza, 3811
B Beer
Renewal
3/30/2018
X
-University Avenue
Prime Mart, 508 Broadway
B Wine / C Beer / E
Renewal
3/31/2018
X
Street
Liquor
Walgreens #7455, 111 W.
E Liquor
New
6/17/2017
X
Ridgeway Avenue
*OWNERSHIP UPDATE*
April 10, 2017
f.
9.
Page 3
Prime Mart 7, 1309
B Wine / C Beer / E
New
3/16/2018
X
-Lafayette Street
Liquor
Appointment
Marcia Buttgen
Planning, Programming
Riverloop Expo Plaza, 400
Special C Liquor
New
10/1/2017
x
Jefferson Street
w/Outdoor Service
Community Development
3/1/2020
Re -appointment
3. Mayor Hart's recommendation of the following appointments:
Appointee
Board/Commission
Expiration Date
New or Re -
Appointment
Marcia Buttgen
Planning, Programming
4/10/2020
New
and Zoning
Jason Verbraken
Community Development
3/1/2020
Re -appointment
Jamie Castle
Planning, Programming
4/10/2020
New
and Zoning
Christina Wood
Cultural and Arts
3/1/2020
Re -appointment
Commission
Teresa Culpepper
Human Rights
4/10/2020
New
Lisa Reilly
Human Rights
4/10/2020
New
4. Motion to receive and place on file the 2015 Operating Report of the Waterloo Water Works.
5. Bonds.
Mr. Lind questioned 1 B 1 E, commented that he would like to see lodging costs reduced for travel
requests, and also requested that 1B3C be considered separately. Mr. Lind requested an explanation
of 1B3C regarding the residency requirement.
Aric Schroeder, City Planner, explained the residency requirement for Planning and Zoning
Commission.
Mr. Lind requested a copy of the written legal opinion.
Aric Schroeder explained that a legal opinion can be provided.
Roll call vote -Ayes: Seven. Motion carried.
Mayor Hart thanked the new commission members for their dedication and support of the city of
Waterloo.
PUBLIC HEARINGS
146280 - Schmitt/Amos
that proof of publication of notice of public hearing on the FY 2017 Street Reconstruction Program,
Contract No. 921, as published in the Waterloo Courier on March 27, 2017, be received and placed
on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146281 - Schmitt/Amos
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146282 - Schmitt/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-263.
April 10, 2017
146283 - Schmitt/Amos
Page 4
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-264.
146284 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review.
Engineer's Estimate:
Total Division I Base Bid + Alternate A + Div. II + Div. III + Div. IV $8,865,765.99
Total Division I Base Bid + Alternate B + Div. II + Div. III + Div. IV $8,870,832.30
Bidder
Bid Security
Bid Amount
Croell, Inc.
Total Division I Base Bid + Alternate A + Div II +
New Hampton, IA
Div. III + Div. IV......................................NO BID
5%
Total Division I Base Bid + Alternate B + Div. II +
Div. III + Div. IV .................... ......$9,338,233.42
Aspro, Inc.
Total Division I Base Bid + Alternate A + Div II +
Waterloo, IA
Div. III + Div. IV.............................$7,699,490.74
5%
Total Division I Base Bid + Alternate B + Div. II +
Div. III + Div. IV ................. ..............NO BID
Voice vote -Ayes: Seven. Motion carried.
RESOLUTIONS
146285 - Lind/Powers
that "Resolution approving Lease Agreement with Silver Eagle Harley Davidson for two (2) Harley
Davidson police motorcycles for a twelve (12) month period at a cost of $135.00 per motorcycle, per
month, for a total amount of $3,240.00 and authorize Mayor and City Clerk to execute said
document", be adopted. Roll call vote -Ayes: Seven. Motion carried.
David Dryer, 3145 W. 4th Street, questioned the duration of the motorcycle contract.
Dan Trelka, Chief of Police, explained that the previous weather conditions limited the use of the
motorcycles, but with the unseasonably warmer weather we are having, the officers would like to
extend the time to use the motorcycles.
Resolution adopted and upon approval by Mayor assigned No. 2017-265.
146286 - Lind/Powers
that "Resolution awarding contract to Dick's Petroleum of Tripoli, Iowa, in the amount of
$40,576.53, in conjunction with the replacement of fuel pump dispensers at the City Fuel
Distribution Site and authorize Mayor and City Clerk to execute said document", be adopted. Roll
call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-266.
146287 - Lind/Powers
that "Resolution approving award of contract to Wilson Custom Tree of Cresco, Iowa, in the amount
of $86,714.25, approving bond and certificate of insurance in conjunction with the 2017 Spring
Stump Removal Project, and authorize Mayor and City Clerk to execute said agreement", be
adopted. Roll call vote -Ayes: Seven. Motion carried.
April 10, 2017
Page 5
David Dryer, 3145 W. 4t" Street, questioned why the city is not using chemicals like Cedar Falls.
Paul Huting, Leisure Services Director, explained that Cedar Falls is considering adjacent property
owners to treat trees with chemicals. He further explained that Waterloo has been allowing citizens
to treat trees with chemicals and that in the long run the city is better off financially and
environmentally to cut down the trees. He explained that stump removal was included in bond
funds.
Mayor Hart explained that council had previously discussed treatment of the trees.
Paul Huting commented that many trees are being treated.
Mr. Amos questioned if trees are being replaced with new trees.
Paul Huting explained that monies received from the sale of lumber are being utilized to purchase
additional trees. He further explained that there are grant funds available.
Mr. Jacobs complimented Paul Huting on his tree program.
Resolution adopted and upon approval by Mayor assigned No. 2017-267.
146288 - Morrissey/Amos
that "Resolution approving Supplemental Agreement No. 4 with AECOM of Waterloo, Iowa, in an
amount not to exceed $115,000.00, for construction related services for the FY 2017 4th Street
Bridge Canopy Repairs, Contract No. 910, and authorize Mayor and City Clerk to execute said
documents", be adopted. Roll call vote -Ayes: Five. Nays: Two (Schmitt and Lind). Motion
carried.
Mr. Lind questioned if the preliminary engineering cost was available.
Eric Thorson, City Engineer, explained that the numbers would be provided.
Doug Schindel, AECOM, explained that the information would be provided to Mr. Lind.
Mr. Lind questioned how high the amount would be, and further explained that other costs will be
incurred and that it needs to be considered.
Jim Chapman, 224 Bertch, questioned if the $115,000 was on top of the $1.4 million that was
already voted on.
Eric Thorson confirmed it is in addition to the construction cost. He further explained the need to
utilize a consultant.
Mr. Schmitt asked for clarification that this is on top of the $1.4 million.
Eric Thorson confirmed.
Resolution adopted and upon approval by Mayor assigned No. 2017-268.
ORDINANCES
146289 - Morrissey/Amos
that "an Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending Section
10-3-1 Definition—Billboard and Fence, Residential, Section 10-8-1(A)(4) and (10), "R-1" District
Principal Permitted Uses, Section 10-14-1(A)(3), "C-1" District Principal Permitted Uses, Section
10-15-1(A), "C-2" District Principal Permitted Uses, Section 10-22-2 (A) Floodway Overlay District
Principal Permitted Uses, Section 10-22-2(B) Floodway Overlay District Conditional Uses, Section
10-26-1(B) Definitions, Section 10-26-1(C) Regulation of All Signs, Section 10-27-1(H) (6) and (7),
Special Permit Required, Section 10-27-1(0) Towers and Wireless Communication Facilities", be
April 10, 2017
Page 6
received, placed on file, considered and passed for the second time. Roll call vote -Ayes: Seven.
Motion carried.
146290 - Morrissey/Amos
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Seven. Motion carried.
146291 - Morrissey/Amos
that "an Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending Section
10-3-1 Definition—Billboard and Fence, Residential, Section 10-8-1(A)(4) and (10), "R-1" District
Principal Permitted Uses, Section 10-14-1(A)(3), "C-1" District Principal Permitted Uses, Section
10-15-1(A), "C-2" District Principal Permitted Uses, Section 10-22-2 (A) Floodway Overlay District
Principal Permitted Uses, Section 10-22-2(B) Floodway Overlay District Conditional Uses, Section
10-26-1(B) Definitions, Section 10-26-1(C) Regulation of All Signs, Section 10-27-1(H) (6) and (7),
Special Permit Required, Section 10-27-1(0) Towers and Wireless Communication Facilities", be
considered and passed for the third time and adopted. Roll call vote -Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5395.
146292 - Amos/Morrissey
that "an Ordinance amending the City of Waterloo Zoning Ordinance No. 5079, by amending the
Official Zoning Map referred to in Section 10-4-4, approving a Site Plan Amendment on certain
property, located east of 3308 Bay Berry Drive", be received, placed on file, considered and passed
for the third time. Roll call vote -Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5396.
OTHER COUNCIL BUSINESS
146293 - Welper/Morrissey
to approve Change Order No. 1, for an increase of $5,829.50, in conjunction with the FY 2017
Byrnes and Gates Pool Painting Project, Contract No. 923. Roll call vote -Ayes: Seven. Motion
carried.
Paul Huting explained that during the sand blasting and painting project, it was discovered there
were areas of the gutter where metal was thinning which requiring welding.
David Dryer, 3145 W. 4t" Street, questioned if the city is tracking change orders and if there would
be less by using local contractors.
146294 - Welper/Morrissey
Resolution approving a request by Roger Kalsem for the preliminary plat of Kalsem's Second
Addition, a 90 lot residential subdivision, located to the south of E Shaulis Road, east of Highway
218, and east of 3308 Bay Berry Drive. Roll call vote -Ayes: Seven. Motion carried.
Mr. Lind questioned if run off with the preliminary plat will be dramatically improved.
Eric Thorson explained that the new plat has a detention pond and will improve waters in the area.
Resolution adopted and upon approval by Mayor assigned No. 2017-269.
ADJOURNMENT
146295 - Morrissey/Amos
that the Council adjourn at 6:08 p.m. Voice vote -Ayes: Seven. Motion carried.
April 10, 2017
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