HomeMy WebLinkAboutMinutes-4 /17/2017April 17, 2017
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, April 17, 2017. Mayor Quentin Hart in the Chair. Roll Call: Jacobs,
Morrissey, Powers, Lind, Amos, Schmitt, and Welper.
Prayer or Moment of Silence.
Pledge of Allegiance: Tom Powers, Ward 1 Council Member
146296 - Welper/Schmitt
that the Agenda, as amended, delete Consent Agenda item # 1. B. 2. d, a Liquor license for the Kings
and Queens, 304 W. 4th Street *Adding Outdoor Services*, the item is removed due to changes in
initial design plan requiring approval of main Street Committee; amend resolution item #11,
Resolution approving contract with Strand Associates to update facility plan and prepare a Nutrient
Reduction Study, in an amount not to exceed $214,000, and authorize Mayor to execute said
document, the amendment is to clarify purpose of agreement and include contract amount; withdraw
item 97, Resolution approving a Development Agreement between Kwik Trip, Inc., and the City of
Waterloo for the construction of a $1,850, 000 convenience store and $760, 000 car wash in the San
Marnan TIF District at the intersection of Fisher Drive and Ansborough Avenue, offering seven (7)
years of tax rebates at 85 percent for the first five years and 80 percent for the final two years, and
authorize Mayor and City Clerk to execute all necessary documents, the Regular Session on
Monday, April 17, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion
carried.
Noel Anderson, community Planning and Development Director, explained that they would like to
delete item seven in order to address requests for further information.
146297 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, April 10, 2017, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
Mayor Hart read a Proclamation declaring April 23-30, 2017 as Days of Remembrance.
Mayor Hart read a Proclamation declaring April 17-23, 2017 as National Community Development
Week.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch, questioned if any employment will be gained by the Kwik Trip diesel site
and explained that he requested that a traffic counter be placed at Park Avenue Bridge and did not
like that he was told that he would need to fill out a form at City Hall to request the information.
Noel Anderson, Community Planning and Development Director, explained there would be a
building at the Kwik Trip diesel plant with a staffed person; however the majority of the time the
station would be unmanned, with key card entry.
David Dryer, 3145 W. 4t' Street, questioned why the hours at the yard waste recycling center had
been changed to 7:00 a.m. to 6:00 p.m., and requested that the hours be changed back to 8:00 a.m. to
7:00 p.m., further explaining that people that work until 5:00 p.m. cannot get to the recycling yard in
time.
Darrel Thomas, 200 Bertch Avenue, questioned what happens to a vehicle that is used in a crime and
questioned if the car could be impounded.
Dan Trelka, Police Chief, explained that vehicles are seized by the Police Department for them to
use or dispose of, and added that an ordinance exists to charge a fee for this as well.
146298 - Welper/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
April 17, 2017 Page 2
CONSENT AGENDA
146299 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated April 17, 2017, in
the amount of $2,301,259.17 a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2017-270.
2. Resolution setting date of public hearing for April 24, 2017, to approve the request by Tim
Moyer to purchase city -owned property, located at 1330 Scott Avenue, in the amount of
$28,000, approve development agreement and direct the City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-271.
3. Resolution setting date of public hearing as May 1, 2017 for the sale and conveyance of city -
owned property located at 525 E. 4th Street in the amount of $58,500.00 to First Presbyterian
Church, including up to $2,000.00 in closing costs and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-272.
4. Resolution setting date of hearing as April 24, 2017 for an amendment to the FYE2017
Budget; and instruct the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-273.
5. Resolution approving request from the Memorial Day Board to hold a Memorial Day Parade
on May 29, 2017 from 8:45 a.m. to 11:45 a.m. with an honor guard salute and a parade route
utilizing Commercial, 5th, Park Avenue and Mulberry Streets, requiring barricades.
Resolution adopted and upon approval by Mayor assigned No. 2017-274.
6. Resolution rescinding resolution 2016-987, adopted on December 19, 2016, to correct Iowa
DOT Agreement Number from 2015 ICAAP-05 to 2017-ICAAP-02 and authorizing Mayor
and City Clerk to execute all necessary documents.
Resolution adopted and upon approval by Mayor assigned No. 2017-275.
7. Resolution approving request from Scott Yount for a waiver for a concrete driveway located
at 156 Lichty Blvd. with the elimination of the sidewalk section due to the inability to meet
grade requirements.
Resolution adopted and upon approval by Mayor assigned No. 2017-276.
8. Resolution approving request from Lynn Bowers for a waiver for a concrete driveway
located at 112 Sidehill Drive with the elimination of the sidewalk section due to the inability
to meet grade requirements.
Resolution adopted and upon approval by Mayor assigned No. 2017-277.
b. Motion to approve the following:
1.
a.
Travel Requests
Amount
Name & Title of
Class/Meeting
Destination
Date(s)
not to
Personnel
Exceed
Rudy Jones, Community
The
Framingham,
May 14-
$2,040.00
April 17, 2017
Page 3
Development Director
Fundamentals of
I MA
17, 2017
Expiration
Includes
HOME
Renewal
Date
Approved Beer, Liquor, and Wine Applications
Name & Address of
Class
New or
Expiration
Includes
Business
Renewal
Date
Sunda
Casey's General Store
C Beer
New
4/19/2017
X
#2880, 1604 LaPorte Road
*Ownership Update*
Dollar General Store #7136,
B Wine / C Beer
Renewal
2/28/2018
X
66 E. Tower Park Drive
Your Pie, 126 E. Ridgeway
Special C Liquor
New
4/5/2018
X
Avenue
BW w/Outdoor
Service
3. Mayor Hart's recommendation of the following appointments:
Appointee Board/Commission Expiration Date New or Re -
Appointment
Nicole Rand ADA Compliance 4/17/2020 New
Commission
4. Recommendation of appointment of Jesse Gaherty, from the Civil Service list, to the position
of Maintenance Foreman at the Waste Management Department effective April 18, 2017.
5. Motion to approve Exception to Burning Yard Waste Application by Dennis Clark to burn
native prairie grasses, marsh habitats and small shrubs and trees, on approximately 1 1/2 acres
located at 2204 Ashland Avenue, during March and April and again in September and October.
4. Bonds.
Roll call vote -Ayes: Seven. Motion carried.
Mayor Hart recognized Nicole Rand and thanked her for her commitment and dedication to serve on
the ADA Compliance Commission.
Mayor Hart recognized the promotion of Jesse Gaherty to Maintenance Foreman at the Waste
Management Department.
PUBLIC HEARINGS
146300 - Schmitt/Amos
that proof of publication of notice of public hearing on FY 18 One Year -Action Plan for CDBG and
HOME Program Funds for the Waterloo/Cedar Falls HOME Consortium, as published in the
Waterloo Courier on April 10, 2017, be received and placed on file. Voice vote -Ayes: Seven.
Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments.
Rudy Jones, Community Development Director, explained the program and funding.
Tricia King, Eye of the Needle, commented that she had submitted a report on the services the
organization provides and is available if there were any questions.
Chuck Rowe, Boys and Girls Club Director, thanked the council for the support and funding they've
received over the years. He further explained how funds are used.
Barb Grant, Operation Threshold, spoke about the services that are provided by Operation Threshold
using the funds from this program.
146301 - Schmitt/Lind
April 17, 2017
Page 4
that the hearing be closed and oral and written comments and recommendation of approval of
Community Development Board be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
146302 - Schmitt/Lind
that "Resolution approving proposed funding recommendations set forth by the Community
Development Board for the FY 18 One -Year Action Plan for CDBG and HOME Program Funds for
the Waterloo/Cedar Falls Consortium", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Mr. Amos commented that in the communication from the Boys and Girls Club there is a request for
funds, however no funds are designated, and questioned why they did not receive funds.
Rudy Jones explained the review process for applications and that following the publication of
requests, the Boys and Girls Club submitted an amendment reducing the amount they were
requesting. He further explained that in light of the comprehensive project in the Walnut
Neighborhood he felt it would be a good opportunity to help secure that project, as the Boys and
Girls Club is an anchor in the neighborhood.
Mr. Amos questioned if a motion is necessary to include funds for the Boys and Girls Club, as it
wasn't included in the original award request.
Rudy Jones explained that Council can amend the proposed awards.
Mr. Amos questioned the wording for the amendment.
Rudy Jones commented that the second and third year funds could be greatly affected by current
discussions by the legislature, and recommended a contingency plan.
Mr. Morrissey questioned where the funds would come from if the Boys and Girls Club was added
to the award.
Rudy Jones explained where to find the information in the attachment.
Mr. Morrissey questioned if the funds should be taken away from repairing homes in order to give
additional funding to the Boys and Girls Club.
Rudy Jones explained that staff salaries are calculated based on guidelines and set up to 20% of total
funds per year. By reducing salaries, it reduces staffing's ability to perform those rehabilitation
tasks. Typically rehabilitation projects run approximately $30,000 per unit, therefore this action
would reduce the number of units by one.
Mr. Morrissey questioned if the Neighborhood Services role is for Ms. Smith's position.
Rudy Jones explained that hers is a temporary position and that this would be for fully funding the
position.
Mr. Welper asked for further clarification on the recommended funding for the Boys and Girls Club.
Rudy Jones explained that he believed that $30,000 would be more appropriate for the first year, and
that due to the changed political climate it makes it difficult to guarantee years two and three.
146303 - Amos/Schmitt
Motion to amend the awards to award the Boys and Girls Club $30,000 for a single year and that
those funds will come from the single-family rehabilitation line item. Roll call vote -Ayes: Seven.
Motion carried.
Mr. Lind commented that the core business is to rehabilitate low-income housing and not to give
funding to non -profits and recommended staying with the recommendations of council.
Mayor Hart questioned the objectives of the Community Development Block Grant.
April 17, 2017 Page 5
Rudy Jones explained the objectives of the grant.
Mayor Hart asked Chuck Rowe about the economic status of those served.
Chuck Rowe explained that the Boys and Girls Club provides opportunities to low-income youth and
those that attend the club get better grades and get in trouble less.
Mayor Hart explained additional advantages and services available by having the Boys and Girls
Club in the community.
Mr. Morrissey questioned the impact of the durability of the program if no funding is given.
Chuck Rowe explained that the club has been in the community since 1965 and it isn't going
anywhere. There is a lot of community support, so if the city does not approve the funding, there are
other sources. He added that this particular project is to help re-establish the Waterloo site on Lime
Street, which needs a lot of care.
Mayor Hart commented that the $30,000 is an investment in the community, young people, and the
elimination of slum and blight, but is a drop in the bucket for what is needed for the project.
Mr. Powers explained that he would like to be part of helping out the club.
Mr. Morrissey commented that it is very sad that the council has to discuss making cuts to
organizations and parts of the community that need the most monetary assistance.
Mayor Hart explained that this is a great opportunity to support the club.
Resolution adopted and upon approval by Mayor assigned No. 2017-278.
146304 - Lind/Amos
that proof of publication of notice of public hearing on the purchase of one (1) cargo van for the
Traffic Operations Department, as published in the Waterloo Courier on March 31, 2017, be
received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146305 - Lind/Amos
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146306 - Lind/Amos
that "Resolution confirming approval of specifications, bid document, form of contract, etc.", be
adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-279.
146307 - Lind/Amos
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-280.
146308- Lind/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to Interim Public Works
Director for review.
Estimate:
I Bidder I Bid Amount I
April 17, 2017
Bill Colwell Ford/Isuzu $29,802
Hudson, IA
Mayor Hart questioned why only one bid was received.
Page 6
Sandie Greco, Interim Public Works Director, explained that the bid documents were sent out to four
to five vendors, but only one responded.
Voice vote -Ayes: Seven. Motion carried.
146309 - Welper/Lind
that proof of publication of notice of public hearing on the purchase of one (1) 2017 service truck for
the Sewer Department, as published in the Waterloo Courier on April 3, 2017, be received and
placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146310- Welper/Lind
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146311 - Welper/Lind
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-281.
146312 - Welper/Lind
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-282.
146313 - Welper/Lind
Motion to receive and file and instruct City Clerk to read bids and refer to Interim Public Works
Director for review.
Estimate: $115.000
Bidder
Bid Amount
Pritchard Auto Co.
Bid 1:
Clear Lake, IA
$119,141
Pritchard Auto Co.
Bid 2:
Clear Lake, IA
$117,794.65
Don's Truck Sales, Inc.
Bid 1:
Fairbank, IA
$119,713 (Ford/Stellar)
Don's Truck Sales, Inc.
Bid 2:
Fairbank, IA
$119,714.24(Ford/IMT)
Voice vote -Ayes: Seven. Motion carried.
RESOLUTIONS
146314 - Morrissey/Amos
that "Resolution accepting storm sewer easements from Manatts, Inc., for construction and
maintenance of storm sewer pipes located along Highway 63, from Newell Street, southward to
Highway 218, otherwise known as 84 West Mullan Avenue," be adopted. Roll call vote -Ayes:
Seven. Motion carried.
April 17, 2017 Page 7
Resolution adopted and upon approval by Mayor assigned No. 2017-283.
146315 - Morrissey/Amos
that "Resolution approving award of contract to Aspro, Inc., of Waterloo, Iowa in the amount of
$7,699,490.74, and approving the Contract, Bonds, and Certificate of Insurance for the FY 17 Street
Reconstruction Program (Division I + Alternate A + Divisions II, III, & IV), Contract No. 921; and
authorize Mayor and City Clerk to execute said documents," be adopted. Roll call vote -Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-284.
146316 - Morrissey/Amos
motion approving Final Quantity Summary for a net increase of $13,407.00 for the FY 2016 11th
Street Bridge Deck Joint Repairs, Contract No. 890 and authorize the Mayor and City Clerk to
execute said document. Roll call vote -Ayes: Seven. Motion carried.
Mayor Hart requested additional information on the item.
Dennis Gentz, Assistant City Engineer, explained the adjustment was due to additional work needed
that was discovered after the project started.
Mayor Hart requested that the details of the work needed be submitted and made available for public
access.
146317 - Jacobs/Schmitt
that "Resolution approving completion of project and recommendation of acceptance of work for
work performed by Peterson Contractors, Inc., of Reinbeck, Iowa, at a total cost of $168,501.75, for
the FY 2016 11th Street Bridge Deck Joint Repairs, Contract No. 890, and receive and file two-year
maintenance bond," be adopted. Roll call vote -Ayes: Seven. Motion carried.
Jim Chapman, 224 Bertch, asked for clarification of agenda item #8 and #9.
Resolution adopted and upon approval by Mayor assigned No. 2017-285.
146318 - Jacobs/Schmitt
that "Resolution authorizing the Management Information Systems Department to seek proposals
for upgrading the Public Access Studio to High Definition Technology," be adopted. Roll call vote -
Ayes: Seven. Motion carried.
Mr. Schmitt questioned the source of funding for the project.
Chris Youngblut, IT Director, explained that this is being funded by bond funds.
Mr. Schmitt questioned if cable franchise fees will be used.
Chris Youngblut explained that just bond funds would be used.
Mayor Hart commented that members of the public have expressed disappointment that the
Waterloo Public Access Channel is not available because our system is outdated.
Resolution adopted and upon approval by Mayor assigned No. 2017-286.
146319 - Jacobs/schmitt
that "Resolution approving contract with Strand Associates to update facility plan and prepare a
Nutrient Reduction Study, in an amount not to exceed $214,000, and authorize Mayor to execute
said document," be adopted. Roll call vote -Ayes: Seven. Motion carried.
John Sherbon, 1750 Robin Road, questioned what a reduction study is and the cost.
April 17, 2017
Page 8
Steve Hoambrecker, Director of Waste Management Services, explained the contract has several
different components but it is to maintain compliance with the Iowa DNR.
Mayor Hart questioned if other municipalities have completed nutrient reduction studies.
Steve Hoambrecker confirmed that Cedar Falls has completed a similar study.
Mr. Lind questioned who on staff was on the committee to recommend the company.
Steve Hoambrecker explained the Waste Management staff that was included in the committee.
Resolution adopted and upon approval by Mayor assigned No. 2017-287.
146320 - Jacobs/Schmitt
that "Resolution approving Renegotiated Contract for the period April 1, 2017 through March 31,
2018 by and between Planergy Waterloo, LLC and the City of Waterloo, Iowa," be adopted. Roll
call vote -Ayes: Seven. Motion carried.
John Sherbon, 1750 Robin Road, questioned the cost of item #12.
Steve Hoambrecker, Director of Waste Management Services, explained that due to changes with
price of natural gas the contract is for only one year while they explore other options.
Resolution adopted and upon approval by Mayor assigned No. 2017-288.
ADJOURNMENT
146321 - Welper/Morrissey
that the Council adjourn at 6:32 p.m. Voice vote -Ayes: Seven. Motion carried.
Kelley Fel e
City Clerk