HomeMy WebLinkAboutStrand Associates - Nutrient Reduction Study-4/17/2017STRAND
ASSOCIATES"
Please return this copy to:
City Clerk & Finance Dept.
71S Mulberry St.
Waterloo, IA 50703
April 12, 2017
Strand Associates, Inc.
91C) West Wingra Drive
Madison, WI 53715
(8) 608-251-4343
(3) 608-251-3655
City of Waterloo
Wastewater Treatment Plant
3505 Easton Avenue
Waterloo, IA 50703
Attention: Mr. Steven Hoambrecker, Director of Waste Management Services
Re: Agreement for General Services
Wastewater Treatment Facilities Planning and Nutrient Reduction Study and Operations Assistance
This is an Agreement between the City of Waterloo, Iowa, hereinafter referred to as OWNER, and Strand
Associates, Inc.®, hereinafter referred to as ENGINEER, to provide engineering services (Services) for
the Wastewater Treatment Facilities Planning and Nutrient Reduction Study and Operations Assistance.
This Agreement shall be in accordance with the following elements.
Scope of Services
ENGINEER will provide the following Services to OWNER.
Facility Planning Services
1. Prepare a request for information of data and documentation for planning services and submit to
OWNER.
2. Develop a sampling and analytical plan for implementation by OWNER. The plan will include a
summary table identifying the recommended samples to be collected, including the sampling
frequency and duration. This plan will be submitted to OWNER for review and discussion.
3. Summarize available monitoring data to define the current amounts of total nitrogen, total
phosphorus, and other characteristics in the raw wastewater, primary effluent, recycle flows, and
the final effluent. This summary will include existing data previously collected by the plant as
well as the recommended data in accordance with Task No. 2 above.
4. Attend a kickoff meeting with OWNER and Iowa Department of Natural Resources (IDNR)
representatives to review project scope, available information, project goals, funding options,
schedule, management goals, operations goals, maintenance goals, unit process review, list of
potential alternatives for the wastewater treatment plant (WWTP) upgrades, permitting,
environmental issues, stakeholder involvement, and communication. Develop and distribute the
meeting agenda and minutes.
5. Communicate with the IDNR regarding potential future permit limits, nutrient removal
requirements, and facilities planning requirements.
6. Request population projections from OWNER and appropriate planning agency. Evaluate
existing wastewater flow and loading data and population projections by others to estimate
current and future design wastewater flows and loadings.
7. Develop draft sections of the facilities plan/nutrient reduction study for OWNER review in a
staged manner. Submit draft documents electronically as portable document format (PDF) files.
RAW:nuo:sjMR.MEAN\Documents\Agreements \W Waterloo. City of(W)\\V\VITPIanning&NumentRedtrtlnStdy201 7\AyM463.001 docx
Arizona 1 Illinois I Indiana I Kentucky I Ohio I Texas I Wisconsin www.strand.com
Strand Associates. Enc'
City of Waterloo
Page 2
April 12, 2017
The nutrient reduction study is intended to be part of the facilities planning document, but may
be submitted as a separate document at the discretion of the ENGINEER. The facilities plan will
be developed in stages consisting of up to six submittals of the various report sections. The
facilities plan will include the following general outline, which may be modified to meet the
specific needs of the planning report.
a. Introduction
(1) Project Summary
(2) Purpose/Scope of Report
b. Project Development
(1) Project Need
(2) Planning Area/Service Area Identification
(3) Population Trends
(4) Historical and Projected Wastewater Flow Projections
(5) Design Period
(6) Land use
(7) Demographic and Economic data
(8) Description and Evaluation of Existing Treatment System
(a) Preliminary and Primary Treatment
(b) Secondary Treatment
(c) Solids Treatment and Disposal
(d) Ancillary Treatment Facilities
(9) Existing Wastewater Characteristics
(10) Proposed Facilities Evaluations
(11) Design Wastewater Loadings and Characteristics
(12) Receiving Stream Characteristics
(13) Treatment Plant Site Requirements
c. Alternative Development and Selection
(1) Preliminary and Primary Treatment Alternatives
(2) Secondary Treatment Alternatives
(3) Solids Treatment and Disposal Alternatives
(4) Ancillary Treatment Facilities Improvements
(5) Nutrient Removal Alternatives
d. Recommended WWTP Modifications, Project Phasing, Project Funding
8. Meet with OWNER at the WWTP to conduct four four-hour workshops to present ideas, discuss
alternatives, and related activities.
9. Attend three in-person review meetings and three teleconference/web-based review meetings to
discuss the various project deliverables and report submittals.
10. Prepare a draft Facility Plan/Nutrient Reduction Study and submit three copies to OWNER for
review. The Facilities Plan/Nutrient Reduction Study will be in accordance with the Iowa
Wastewater Facilities Design Standards, Chapter 11 related to Facilities Plans, as well as the
IDNR's Nutrient Reduction Strategy for point sources.
11. Provide up tofivecopies of the final Facility Plan/Nutrient Reduction Study to OWNER and
submit three copies to the IDNR for approval. Submit the Facility Plan/Nutrient Reduction Study
to the construction section of IDNR for approval and funding requirements, and to the permitting
section of IDNR for compliance with the nutrient reduction study requirements of OWNER's
National Pollution Discharge Elimination System permit.
RAW:mro:j,Jdt N1AD\DocumentsWgaments\\\ Waterloo, City ofQA)\MVIFPIanning&NuMentReductnStdy2017Ag\4463001 docx
www.strand.com
Strand Associates,
City of Waterloo
Page 3
April 12, 2017
Operations Assistance Services
The following operations assistance Services will be provided by ENGINEER up to the limiting
compensation for these Services.
1. Review operational and related data provided by OWNER.
2. Consult with OWNER regarding WWTP operations, troubleshooting, and evaluations.
3. Meet with OWNER in person and via conference call to discuss OWNER's operational issues.
4. Provide other WWTP operations related assistance as requested by OWNER.
If -Authorized Services
If necessary, ENGINEER is prepared to provide the following Services upon written approval and
authorization by OWNER.
1. Antidegradation Analysis: Perform an antidegradation analysis in accordance with Iowa's
Antidegradation Policy rule [567 IAC 61.2(2)] if required because of an expanded WWTP
discharge. This will include a review of the alternative receiving streams, treatment systems that
do not discharge to surface waters, the potential for effluent reuse, and the cost/benefit and
affordability of higher levels of treatment. Incorporate the antidegradation analysis and
recommendations into the facilities planning document. Participate in one in-person meeting
with IDNR, OWNER, and interested parties.
2. Bench -Scale Nutrient Removal Testing: Conduct bench testing to assess the applicability of
biological phosphorus removal (BPR) and chemical phosphorus removal (CPR) to OWNER's
wastewater. Bench testing will take place in OWNER's laboratory using glassware, apparatus,
solutions, and BPR plant -mixed liquor provided by ENGINEER. Sample bottles, analytical
supplies, and analytical testing shall be provided by OWNER. Orthophosphate and biochemical
oxygen demand testing will be required at a minimum. Depending on the initial results, chemical
oxygen demand and nitrate -nitrogen testing may also be recommended by ENGINEER using
OWNER's laboratory or other laboratory. Laboratory fees shall be paid by OWNER. It is
anticipated that each BPR and each CPR bench test will be completed in a single trip to
OWNER's WWTP site.
3. Presentation for Public Hearing: Prepare for and attend OWNER's public hearing to present a
summary of the facilities planning report. OWNER shall be responsible for arranging and
recording the meeting if required by IDNR.
Service Elements Not Included
The following services are not included in this Agreement. If such services are required, they will be
provided as noted.
1. Additional and Extended Services during construction made necessary by:
a. Work damaged by fire or other cause during construction.
b. A significant amount of defective or neglected work of any contractor.
c. Prolongation of the time of the construction contract.
d. Default by contractor under the construction contract.
Any services of this type will be provided through an amendment to this Agreement.
RAW:nw:sjw RAMAD\DoatmentsWyeemenls\MWoterloo, City of(IA)\WWFFPlanning&NutsienlfteductnSidy201Mgr\4463 001 dax
www.strand.com
Strand Associates, Inca!
City of Waterloo
Page 4
April 12, 2017
2. Additional Site Visits and/or Meetings: Additional OWNER -required site visits or meetings will be
provided through an amendment to this Agreement or through a separate agreement with OWNER.
3. Archaeological or Botanical Investigations: ENGINEER will assist OWNER in engaging the
services of an archaeologist or botanist, if required, to perform the field investigations necessary
for agency review through a separate agreement with OWNER.
4. Design, Bidding-, and Construction -Related Services: Design, bidding-, and construction -related
services for the project will require a separate agreement with OWNER.
5. Drawings and Specifications: Final design services including drawings and specifications, if
provided by ENGINEER, will be provided through an amendment to this Agreement or through
a separate agreement with OWNER.
6. Flood Studies: Any services involved in performing flood and floodway studies, if required, will be
provided through an amendment to this Agreement or through a separate agreement with OWNER.
7. Geotechnical Engineering: Geotechnical engineering information will be required and provided
through OWNER and OWNER's geotechnical consultant. ENGINEER will assist OWNER with
defining initial scope of geotechnical information that is required to allow OWNER to procure
geotechnical engineering services.
8. Land and Easement Surveys/Procurement: Any services of this type including, but not limited
to, a record search, field work, preparation of legal descriptions, or assistance to OWNER for
securing land rights necessary for siting sanitary sewer, tanks, and appurtenances will be
provided through a separate agreement with OWNER.
9. Permit and Plan Review Fees: All permit and plan review fees payable to regulatory agencies
shall be paid for by OWNER.
10. Preparation for and/or Appearance in Litigation on Behalf of OWNER: This type of service by
ENGINEER will be provided through a separate agreement with OWNER.
11. Revising Designs, Drawings, Specifications, and Documents: Any services required after these
items have been previously approved by state or federal regulatory agencies, because of a change
in project scope or where such revisions are necessary to comply with changed state and federal
regulations that are put in force after Services have been partially completed, will be provided
through an amendment to this Agreement.
12. Services Furnished During Readvertisement for Bids, if Ordered by OWNER: If a Contract is
not awarded pursuant to the original bids, any services of this type will be provided through an
amendment to this Agreement.
13. Services Related to Buried Wastes and Contamination: Should buried solid, liquid, or potentially
hazardous wastes or subsurface or soil contamination be uncovered at the site, follow-up
investigations may be required to identify the nature and extent of such wastes or subsurface soil
or groundwater contamination and to determine appropriate methods for managing of such wastes
or contamination and for follow-up monitoring. Investigation, design, or construction -related
services related to buried solid, liquid, or potentially hazardous wastes or soil or groundwater
contamination will be provided through a separate agreement with OWNER.
RAW:mrosjw\RJMAD\DocumentsAgreements \M\Valerloo, City ofQA)\VVVrFPlmming&NulrienIReducIJIStdy 20l7AgV1463001.docx
www.strand.com
Strand Ass 7CEa
City of Waterloo
Page 5
April 12, 2017
Compensation
OWNER shall compensate ENGINEER for Facility Planning Services on an hourly rate basis plus
expenses an estimated fee of $150,000.
OWNER shall compensate ENGINEER for Operations Assistance Services on an hourly rate basis plus
expenses an estimated fee of $25,000.
OWNER shall compensate ENGINEER for If -Authorized Services on an hourly rate basis plus
expenses estimated fees as allocated below:
If -Authorized Service Estimated Fee
Antidegradation Analysis $30,000
BPR Testing* $ 3,000 per test
CPR Testing* $ 3,000 per test
Public Hearing Presenation $ 3,000
*includes preparation, on-site testing, travel, data. and analysis including approximately 16 to 20 hours of labor.
Expenses incurred such as those for travel, meals, printing, postage, copies, computer, electronic
communication, and long distance telephone calls will be billed at actual cost.
Only sales taxes or other taxes on Services that are in effect at the time this Agreement is executed are
included in the Compensation. If the tax laws are subsequently changed by legislation during the life of
this Agreement, this Agreement will be adjusted to reflect the net change.
The estimated fee for the Services is based on wage scale/hourly billing rates, adjusted annually on July 1,
that anticipates the Services will be completed as indicated. Should the completion time be extended, it
may be cause for an adjustment in the estimated fee that reflects any wage scale adjustments made.
The estimated fee will not be exceeded without prior notice to and agreement by OWNER but may be
adjusted for time delays, time extensions, amendments, or changes in the Scope of Services. Any
adjustments will be negotiated based on ENGINEER's increase or decrease in costs caused by delays,
extensions, amendments, or changes.
Schedule
Services will begin upon execution of this Agreement, which is anticipated the week of April 17, 2017.
Services are scheduled for completion on April 30, 2018.
Standard of Care
The Standard of Care for all Services performed or furnished by ENGINEER under this Agreement will
be the care and skill ordinarily used by members of ENGINEER's profession practicing under similar
circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or
implied, under this Agreement or otherwise, in connection with ENGINEER's Services.
OWNER's Responsibilities
1. Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to
this project including previous reports, previous drawings and specifications, and any other data
relative to the scope of this project.
RA\V:nro sjw R:\MAD\DocumentsAgreements \MVatedoo, City of(lA)\\V\VTFPIanning&NumentReductnStdy 2017 AyW463 W I docs
www.strand.com
Strand Associates, inc'
City of Waterloo
Page 6
April 12, 2017
2. Furnish to ENGINEER, as required by ENGINEER for performance of Services as part of this
Agreement, data prepared by or services of others obtained or prepared by OWNER relative to
the scope of this project, such as soil borings, probings and subsurface explorations, and
laboratory tests and inspections of samples, all of which ENGINEER may rely upon in
performing Services under this Agreement.
3. Provide access to the site as required for ENGINEER to perform Services under this Agreement.
4. Guarantee access to and make all provisions for ENGINEER to enter upon public and private
lands as required for ENGINEER to perform Services under this Agreement.
5. Examine all reports, sketches, estimates, special provisions, drawings, and other documents
presented by ENGINEER and render, in writing, decisions pertaining thereto within a reasonable
time so as not to delay the performance of ENGINEER
6. Provide all legal services as may be required for the development of this project.
7. Retain the services of a soils consultant to provide any necessary geotechnical evaluation and
recommendations.
Opinion of Probable Cost
Any opinions of probable cost prepared by ENGINEER are supplied for general guidance of OWNER
only. ENGINEER has no control over competitive bidding or market conditions and cannot guarantee
the accuracy of such opinions as compared to contract bids or actual costs to OWNER.
Changes
1. OWNER may make changes within the general scope of this Agreement in the Services to be
performed. If such changes cause an increase or decrease in ENGINEER's cost or time required
for performance of any Services under this Agreement, an equitable adjustment will be made
and this Agreement will be modified in writing accordingly.
2. No services for which additional compensation will be charged by ENGINEER will be furnished
without the written authorization of OWNER. The fee established herein will not be exceeded
without agreement by OWNER but may be adjusted for time delays, time extensions,
amendments, or changes in the Scope of Services.
3. If there is a modification of IDNR requirements relating to the Services to be performed under
this Agreement subsequent to the date of execution of this Agreement, the increased or decreased
cost of performance of the Services provided for in this Agreement will be reflected in an
appropriate modification of this Agreement.
Extension of Services
This Agreement may be extended for additional Services upon OWNER's authorization. Extension of
Services will be provided for a lump sum or an hourly rate plus expenses.
Payment
OWNER shall make monthly payments to ENGINEER for Services performed in the preceding month
based upon monthly invoices. Nonpayment 30 days after the date of receipt of invoice may, at
ENGINEER's option, result in assessment of a 1 percent per month carrying charge on the unpaid balance.
RAW:mm:sjw\R:\MNADocuments \ Agreements \NAWaterloo, City of(IA)\ VW UPlanning&NuirienlR ductnStdy 201 Mg\463.0O1 dacx
www.strand.com
Strand Associates. Inc:
City of Waterloo
Page 7
April 12, 2017
Nonpayment 45 days after the date of receipt of invoice may, at ENGINEER's option, result in
suspension of Services upon five calendar days' notice to OWNER. ENGINEER will have no liability
to OWNER, and OWNER agrees to make no claim for any delay or damage as a result of such suspension
caused by any breach of this Agreement by OWNER. Upon receipt of payment in full of all outstanding
sums due from OWNER, or curing of such other breach which caused ENGINEER to suspend Services,
ENGINEER will resume Services and there will be an equitable adjustment to the remaining project
schedule and compensation as a result of the suspension.
Data Provided by Others
ENGINEER is not responsible for the quality or accuracy of data nor for the methods used in the
acquisition or development of any such data where such data is provided by or through OWNER,
contractor, or others to ENGINEER and where ENGINEER's Services are to be based upon such data.
Such data includes, but is not limited to, soil borings, groundwater data, chemical analyses, geotechnical
testing, reports, calculations, designs, drawings, specifications, record drawings, contractor's marked -up
drawings, and topographical surveys.
Termination
This Agreement may be terminated with cause in whole or in part in writing by either party subject to a
two-week notice and the right of the party being terminated to meet and discuss the termination before
the termination takes place. ENGINEER will be paid for all completed or obligated Services up to the
date of termination.
Third -Party Beneficiaries
Nothing contained in this Agreement creates a contractual relationship with or a cause of action in favor
of a third party against either OWNER or ENGINEER. ENGINEER's Services under this Agreement are
being performed solely for OWNER's benefit, and no other party or entity shall have any claim against
ENGINEER because of this Agreement or the performance or nonperformance of Services hereunder.
OWNER and ENGINEER agree to require a similar provision in all contracts with contractors,
subcontractors, subconsultants, vendors, and other entities involved in this project to carry out the intent
of this provision.
Dispute Resolution
Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes, and other
!natters in question between OWNER and ENGINEER arising out of or relating to this Agreement or the
breach thereof will be decided first by mediation, if the parties mutually agree, or with a bench trial in a
court of competent jurisdiction within the State of Iowa.
Terms and Conditions
The terms and conditions of this Agreement will apply to the Services defined in the Scope of Services.
OWNER -supplied purchase order is for processing payment only; terms and conditions on the purchase
order shall not apply to these Services.
RAW:tm:s w RAMADTiocumentMgreements\W Vatedoo, City ofQA)\\VWTFPIanning&NutnenIReductnStdy201TAgW463001docx
www.strand.com
Strand Associates,
City of Waterloo
Page 8
April 12, 2017
IN WITNESS WHEREOF the parties hereto have made and executed this Agreement.
ENGINEER: OWNER:
STRAND ASSOCIATES, INC.® CITY OF WATERLOO
•
„44 X 27/7 -
Matthew S. Richards a Quentin M. Hart Date
Corporate Secretary Mayor
RAW:mro:sjw\k\MAD\Documents \ Agreements \NI/Waterloo, City orpA)\W WTPPlanning&NutricntRoductnStdy.20171AgM463,001.docx
www.strand.com