HomeMy WebLinkAboutMinutes-05/22/2017FINANCE COMMITTEE
May 22, 2017
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jacobs, Powers, and Chairperson Welper.
Moved by Powers seconded by Jacobs that the Agenda, as amended, to add two pre-
authorization for the Airport in the amount of $10,590 and $12,395, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the Minutes of May 15, 2017, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Thad Childers/Lab Tech
and Howard
Brooks/Operator
Annual Wastewater
Conference
Kirkwood
Continuing
Education
Center - Cedar
Rapids, IA
July 24-
25, 2017
$270.00
Mayor Quentin Hart
Cedar Valley Coalition
Washington,
D.C.
June 12-
14, 2017
$2,325.00
Mr. Lind questioned the lack of registration included in the request, the amount of the hotel
room, and the accounting on the request.
Michelle Weidner, Chief Financial Officer, provided an explanation.
Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Powers that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$10,590
Staff is requesting approval to purchase (100) 5
gallon pails of Aqueous Film Forming Foam (AFFF)
for reserve quantities for each truck for the Airport
Fire Department.
Airport
$12,395
Staff is requesting approval for the emergency repair
of the Main Water Line that serves all airport
buildings and airside hydrants. Repair was
completed last Thursday, May 18th.
Building
Maintenance
$10,685
Replace the 1600 amp breaker that feeds the
penthouse at the Five Sullivan Brothers Convention
Center.
Building
Maintenance
$2,696.91
Replace the interior of the Westinghouse panel in the
boiler room at City Hall.
Building
Maintenance
$1,733
Semi annual fire suppression system for Waterloo
Center for the Arts.
Leisure Services
$50,000
Funding for operations at Fairview Cemetery.
Finance Committee
May 22, 2017
Page 2
MIS
$7,180.92
Vmware 3 -year maintenance renewal.
Police
$3,862.75
Repair damage to car #407 that was damaged in a
(Amended)
traffic accident on 2/22/17.
Police
$7,015.50
Six (6) cradlepoints for new squad cars.
Sanitation
$14,475 +
300 large garbage carts.
$2,255.04 S/H
Traffic & Street
$5,072.50
Aluminum sign blanks, diamond grade sheeting and
EC black & red film.
Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the following general fund budget amendments be
approved. Voice vote -Ayes: Three. Motion carried.
a) Increase the project budget revenue for additional forfeiture funds received for the Tri -
County Task Force and the distribution of those funds to the participating agencies in the
total amount of $57,000, as submitted by the Police Department.
b) Increase the project budget revenue for the Young Arena Designated funds for rebate
revenue received and related expenses in the amount of $10,452, as submitted by Leisure
Services.
c) Increase the project budget revenue for the Organized Crime Drug Enforcement
project and related expenses, funded with reimbursements from federal agencies in the
amount of $7,000, as submitted by the Police department.
d) Budget for additional expenses for Young Arena, funded with general fund balance in
the amount of $38,000, as submitted by Leisure Services.
e) Budget for the revenue and related expenses related to the award received from the US
Conference of Mayors for the Healthy H2loo project in the amount of $100,000, as
submitted by Mayor Hart.
Moved by Welper seconded by Powers that the following budget amendments for all other funds
be approved. Voice vote -Ayes: Three. Motion carried.
a) Fund 283 -Housing — Increase budgeted revenue and related expenses for the Housing
Authority in the amount of $500,000, as adjust other expenses, as submitted by the
Housing Authority.
b) Funds 410 and 411 — Bond Funds — Record interest revenue earned on bond funds and
expenses in the amount of $8,515, as submitted by the Finance Department.
c) Fund 266 — Road Use Tax — Increase budgeted revenue for additional damage claims
and reimbursements for service received and expenses in the amount of $20,250, as
submitted by Traffic Operations.
d) Fund 266 — Road Use Tax — increase street construction expenses by $200,000, using
funds received in prior years, as submitted by the Finance Department.
e) Fund 520 — Sewer — Increase sales tax revenue and expense by $75,000 and labor and
materials reimbursements revenue and related expense by $20,000, as submitted by
Waste Management.
f) Fund 100 — Debt Service and Fund 520 — Sewer — record revenue and related expenses
to refund the balance of 2009A bond issue in the amount of $2,872,000 for the debt
service fund and $807,000 for sewer fund, as submitted by the Finance Department.
Finance Committee
May 22, 2017
Page 3
g) Fund 426 — Capital improvements Fund and Fund 101 — Tax Increment Financing
Fund — Increase the project expense budget by $1 million and the related transfer of funds
from Fund 101 to Fund 426, as submitted by the Finance Department.
h) Fund 224 — Community Development Block Grant Fund — Budget for additional
federal HOME revenue and related expense in the amount of $90,000 and additional
other sources of revenue and related expense received in the amount of $40,000 for the
block grant, as submitted by Community Development.
i) Fund 224 — Community Development Block Grant Fund — Budget for additional
federal HOME revenue in the amount of $90,000 and related expense and additional
federal block grant revenue and related expense in the amount of $115,000, as submitted
by Community Development.
Moved by Welper seconded by Powers that Bills Payment, as contained in Accounts Payable
Invoice Report, dated May 22, 2017, in the amount of $15,375,527.64 be received, placed on file
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
Mr. Powers questioned the large amount of the bills payment.
Michelle Weidner, Chief Financial, explained that the bond interest payments are due at this time
making it the largest bill payment of the year.
With no further business before the committee, it was moved by Powers seconded by Jacobs that
the meeting be adjourned at 5:22 p.m. Voice vote - Ayes: Three. Motion carried.
Kelley Fe
City Cler