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HomeMy WebLinkAboutIowa Northland Regional Council of Goverments-8/17/2015CONTRACT FOR SERVICES BETWEEN THE IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS AND WATERLOO, IOWA The Iowa Northland Regional Council of Governments (Planning Agency) has the expertise to update Comprehensive Plans and the City of Waterloo (City) wishes to retain the Planning Agency to update their Plan. In mutual consideration of the promises set forth in this agreement, it is therefore agreed as follows: SECTION 1. Scope of Services The Planning Agency shall provide the services necessary to update the existing Comprehensive Plan as set out in the Scope of Services attached to, and made a part of, this document. The Planning Agency shall be responsible for the creation of the draft document, facilitating the review/evaluation meetings, and the development of the new Plan. SECTION 2. Time of Performance Work under this Contract shall begin on September 1st, 2015. Completion is projected for no later than August 3e 2017. The completion date may be extended for a period of up to six (6) months on the written request of Planning Agency and upon a showing by Planning Agency of a good faith effort to complete performance in a timely manner. SECTION 3. Personnel With the exception of legal review by an attorney, the Planning Agency represents that it has, or will acquire, all personnel necessary in performing the services under this Contract. The parties intend that an independent contractor/purchaser of service relationship will be created by this Contract. The City is interested only in the results to be achieved, and the conduct and control of the work will lie solely with the Planning Agency. Neither the Planning Agency nor its employees are to be considered agents or employees of the City for any purpose. SECTION 4. Method of Payment City shall pay Planning Agency for the work under this Contract on the following schedule: a. Monthly progress payments based on time expended by Planning Agency, due on receipt of bill and supporting work progress report. Hourly rate shall range from sixty dollars ($60) to ninety dollars ($90), depending on the expertise level required for the completed task. b. Total payments shall not exceed eighty-five thousand dollars ($85,000) unless mutually agreed to in writing in advance. SECTION 5. Information to be Furnished to the Planning Agency Any and all existing reports, ordinances, base maps, public documents and information necessary for the performance of work under this Contract shall be made available to the Planning Agency by the City upon request. The City shall advise the Planning Agency of the existence of relevant documents. SECTION 6. Amendments Any amendments or changes to this Contract must be in writing and mutually agreed to by both the City and the Planning Agency. 1 6.1 The City - The Mayor of Waterloo is the official authorized to execute any changes in the terms, conditions, or amounts specified in this Contract. 6.2 The Planning Agency - The Executive Director of the Iowa Northland Regional Council of Governments is the contractor official authorized to execute any changes in the terms, conditions, or amounts specified in this Contract. SECTION 7. Termination Clause Either party assigned hereto shall have the authority to terminate this Contract, by notifying the other party by registered mail within thirty (30) days of the effective termination date. The Planning Agency will be paid for the time provided and expenses incurred up to the termination date. SECTION 8. Saving Clause Should any provisions of this Contract be deemed unenforceable by a court of law, all of the other provisions shall remain in effect. SECTION 9. Entire Agreement Statement This Contract contains the entire agreement between the Planning Agency and the City for the purpose of updating their Comprehensive Plan. There are no other written or oral agreements, understandings, or contracts that shall take precedence over the items contained herein, unless they have been made a part of this Contract per Section 6. SECTION 10. Hold Harmless The City shall hold harmless, waive, and indemnify the Planning Agency against all claims, liabilities, and costs, including reasonable attorney fees, of defending any claim or suit, including those by any third party, arising out of the services provided by the Planning Agency, except to the extent caused by the gross negligence or willful misconduct of the Planning Agency or its employees. In no event shall the Planning Agency be liable to the City for lost revenues of the City, or special or consequential damages, even if the Planning Agency has been advised of the possibility of such damages. The Planning Agency's total liability under this Agreement for damages, costs and expenses, regardless of cause, shall not exceed the total amount of fees paid to the Planning Agency by the City under this Agreement. PASSED AND APPROVED: IOWA NORTHLAND REGIONAL WATERLOO, IOWA COUNCIL OF GOVERNMENTS ont Mayor Executive Director Waterloo, Iowa INRCOG Vt7 Date 2 7413 Date WATERLOO, IOWA COMPREHENSIVE PLAN UPDATE SCOPE OF SERVICES A. INRCOG Proposal The attached INRCOG Proposal, dated July 1st, 2015, shall be integrated into this Agreement and shall define the process, preparation and presentation elements thereof. B. State of Iowa Requirements: The Waterloo Comprehensive Plan Update will be developed in accordance with the Code of Iowa, as amended. C. Adoption and Legal Review: The proposed Plan Update shall be submitted to the Waterloo Planning and Zoning Commission and City Council after completion by INRCOG. The Commission and Council shall hold such public hearing(s) as required by law to adopt the document. The City Council is free to make further amendments, corrections, or additions prior to its final adoption. INRCOG will carry out such changes, deletions, corrections, or additions as appropriate to bring the document into final form as adopted by the Council. INRCOG will not secure the services of an attorney to provide legal review of this Plan Update. INRCOG will, however, assist the City Attorney, or the Attorney selected by the City Council, who, at City expense, may provide final review of the proposed Plan prior to adoption. This Scope of Services and attached Contract do not include advertising, publication, or notice costs. Said costs are the responsibility of the City of Waterloo. 3 Qualifications for Professional Planning Services for the COMPREHENSIVE PLAN UPDATE CITY OF WATERLOO, IA 414 111 .11111111111/11 l.q/tI..m. no 111411111111111it1 M 1±±..1.1111+Y@ 111110. July 1St, 2015 Submitted by: Iowa Northland Regional Council of Governments INRCOG 1. Iowa Northland Regional Council of Governments (INRCOG) A. HISTORY OF AGENCY The Iowa Northland Regional Council of Governments (INRCOG) is a voluntary association of local governments established by state law serving the member jurisdictions in Black Hawk, Bremer, Buchanan, Butler, Chickasaw, and Grundy counties. As a service and planning organization established in 1973, it is responsible for coordinating, assisting and facilitating programs in Community and Economic Development that will benefit all government bodies in the INRCOG region. Emphasis is placed on intergovernmental communication and cooperation, accessing of funds, and the need for continuing, comprehensive planning. Our staff consists of the following focus areas: 4 Administration 1 Data Services 2 Housing 4 Planning & Development Waterloo, Iowa 229 E. Park Ave. Waterloo, IA 50703 p: (319) 235-0311 f: (319) 235-2891 Executive Director: Primary Client Contact: 1 Regional Transit 2 Transportation 14 Total Staff Kevin Blanshan Brian Schoon, AICP bschoon@inrcog.org phone: (319) 235-0311 email: bschoon@inrcog.org B. OUR LAND USE PLANNING PHILOSOPHY INRCOG's philosophy of land use planning involves several key elements. First, our planning approach is intended to meet the requirements outlined in Chapters 18B, 414, 354, and 403 of the Iowa Code. Second, our intent is to develop a solid foundation for a community's zoning, subdivision, and tax increment financing ordinances and plans. Third, we espouse concurrency planning; in other words, we believe that physical growth and development of a community should occur concurrently with the provision of services, namely sewer, water, transportation, and storm sewer services. This approach also allows a community to grow within its financial means. Fourth, we focus on compatibility of the existing land uses in relation to those that may be proposed on the future land use map. In order to do this, we will analyze the existing land use of the city along with the ordinances (zoning, subdivision, and building codes) that may have affected the existing land use mosaic. Fifth, we focus on the quality of the information included in the Plan versus focusing on the volume of the document that is generated. We hope to create a useable document that the Council, Planning Commission, Board of Adjustment, and City staff readily uses to help the community make educated land use decisions. INRCOG 1 Iowa Northland Regional Council of Governments (INRCOG) Ce WHY INRCOG? As part of a strategic plan for controlled growth and development of the agency, INRCOG has actively pursued staff's planning experience. The agency now maintains a staff that has a dynamic range of planning experience including environmental, recreational, housing, economic development, transportation, urban design, land use, and GIS. The agency offers services in comprehensive and specific project planning for healthy communities, recreation and parks, land use, intermodal transportation, hazard mitigation, and ordinance/code preparation. Our staff is versatile, having a wide variety of experience in public outreach methodologies (including design, implementation and administration of project websites), facilitating public meetings, conducting and analyzing public surveys and conducting public charrettes. INRCOG's planning staff has successfully assisted numerous clients with preparation of various grant/loan funding applications and then we have administered those funds with the insight of the client and funding agencies. INRCOG has extensive experience providing planning services in multi -modal transportation, land use, parks and recreation, smart growth and sustainable practices, urban design, quality of life, and housing, in addition to public participation strategies and GIS and technical design services. Local He e Before, During; & After Plan Development. En frig ntaf Planning z` xperience Awareness of`' S' art Growth, ESmart Plannin. Principles, & LID Practices,° Existing Working Relationship with City on Various Projec now edgeab e on Techniques, perienc e ducate INRCOG 2. SCOPE OF WORK A. PROJECT STAFFING Following is a chart showing the key Project Team Members. The Team will provide the high level of expertise required to ensure a successful project. INRCOG NOEL ANDERSON, MCP Director of Planning PROJECT CONTACT City of Waterloo INRCOG BRIAN SCHOON, MCP DIRECTOR OF DEVELOPMENT & TRANSIT PRIMARY PROJECT CONTACT MAYOR, CITY COUNCIL, PLANNING & ZONING COMMISSION, & CITY STAFF WATERLOO TASK FORCE, CITIZENS, & STAKEHOLDERS KEVIN BLANSHAN Executive Director SHERI ALLDREDGE Director of Administrative Services SIDNEY NOYCE Community Planner SECOND PROJECT CONTACT KYLE DURANT Transportation Planner II CODIE LESEMAN Transportation Planner DAN SCHLICHTMANN Data Services & GIS Coordinator 2. SCOPE OF WORK B. PROFESSIONAL QUALIFICATIONS The members of the INRCOG Project Team are as follows: Brian Schoon, AICP - Director of Development & Transit, Primary Client Contact, Project Manager and Technical Advisor Sydney Noyce - Community Planner, Daily project development and public involvement strategies Kevin Blanshan - Executive Director Kyle Durant - Transportation Planner II Codie Leseman - Transportation Planner Sheri Alldredge - Director of Administrative Services, Graphics and Final Plan Products Dan Schlichtmcann - GIS and Data Services Coordinator BRIAN SCHOON, AICP Director of Development and Transit Brian Schoon will serve as the Primary Client Contact, Project Manager and Technical Advisor for the Project Team. Mr. Schoon has a Bachelor's degree in Agriculture, majoring in Landscape Design, from South Dakota State University and a Masters degree in Community and Regional Planning from Iowa State University. Since his graduation from Iowa State in 1991, he has worked as a planner at the Iowa Northland Regional Council of Governments. Mr. Schoon is member of the American Planning Association (APA) and the American Institute of Certified Planners (AICP), serves as a board member for the Iowa APA, and is a former board member of the Iowa County Zoning Officials. Mr. Schoon has advised our regional, state and federal colleagues on Iowa's comprehensive planning process and disaster recovery: Iowa APA Speaker -Disaster Recovery Planning: A Planner's Perspective of Parkersburg; and Federal Highway Administration Land Use and Transportation Seminar Speaker: Comprehensive Planning in Iowa. SIDNEY NOYCE Community Planner Sidney Noyce has a Bachelor's degree in Geography, Urban Planning emphasis, from Weber State University and a Master's degree in Urban and Regional Planning from the University of Iowa. Since his graduation from the University of Iowa, he has worked as a planner at the Iowa Northland Regional Council of Governments on comprehensive planning, hazard mitigation, and local food projects. Prior to INRCOG, Mr. Noyce held multiple planning and GIS internships at the city-, county-, and regional -level and was a member of a student -led team developing a SSMID for the Czech Village/New Bohemia District in Cedar Rapids, Iowa. Mr. Noyce is a member of the American Planning Association (APA). KEVIN BLANSHAN Executive Director Kevin Blanshan has served Executive Director of the INRCOG since July 1, 2013. Prior to that, Mr. Blanshan was the Director of Transportation and Data Services with INRCOG for 17 years. He has a Bachelor of Arts degree in Geography and a Master of Public Policy degree from the University of Northern Iowa. Mr. Blanshan is a member of the Iowa DOT's Safety Alliance, the Iowa DOT's Bicycle and Pedestrian Advisory Committee and the Black Hawk County Board of Health. He is actively involved in the Waterloo and Cedar Falls Blue Zones Project and the Cedar Valley Coalition. KYLE DURANT Transportation Manner II Kyle Durant has a Bachelor of Arts degree in Geography from the University of Northern Iowa. Since joining INRCOG, Mr. Durant has worked on a wide range of short and long range INRCOG SCOPE OF WORK transportation plans and projects, and numerous grant applications for trail, recreation, and highway projects. Mr. Durant has also been involved in many local planning initiatives, including administering the Cedar Falls Iowans Walking Assessment Logistics Kit (I -WALK) initiative, participating in the Cedar Falls Bicycle and Pedestrian Advisory Committee, and spearheading the INRCOG Black Hawk County Resource Enhancement and Protection (REAP) Committee. Mr. Durant has participated in numerous professional development opportunities involving conferences and training workshops and seminars on trail planning, crash analysis and safety improvements, public involvement, complete streets, economic development and transportation, transportation safety, and multi -modal transportation. COME LESEMAN Transportation Planner Codie Leseman received his Bachelor's Degree in Urban and Regional Studies from the University of Minnesota and prior to joining INRCOG, he was a Community Transportation Systems Coordinator for the Healthy Duluth Area Coalition and an Active Living Coordinator for Fit City Duluth. Mr. Leseman has experience preparing grant applications for several funding sources including: State Recreational Trails program, Federal Recreational Trails program, Statewide Transportation Alternatives Program (STAP), Resource Enhancement and Protection (REAP) program, Land and Water Conservation Fund (LWCF), Dam Mitigation and Safety cost -share grants, and Water Recreational Access cost -share program. He has also worked on a pedestrian master plan, a regional park and trail plan, a water trail plan, and a hazard mitigation plan. SHERI ALLDREDGE Director of Administrative Services Sheri Alldredge has been employed by the INRCOG since 1994, and serves as the organization's Administrative Services Director. She has a Bachelor's degree in Business from Upper Iowa University. In addition to general administrative and Human Resources functions for INRCOG, other responsibilities include the layout and distribution of INRCOG's newsletter and Annual Report and development and maintenance of INRCOG's website. Ms. Alldredge also led the design of the Regional Transit Commission's Rider's Guide. Other projects include the administration of the Emergency Food and Shelter Program for the INRCOG region; creation and maintenance of the Iowa Association of Regional Councils (IARC) website; creation of various marketing pieces for INRCOG; assisting with the creation and layout of a number of educational materials for various INRCOG programs; design and layout of the Cedar Valley Trail and Outdoor Recreation Guide, Cedar Valley Paddlers Trail Guide, Wapsi Water Trail Guide, Bremer County Conservation Brochure, Rolling Prairie Trail Guide and the creation of Comprehensive Plan posters for the cities of Waverly and Waterloo. DAN SCHLICHTMANN Data Services & GIS Coordinator Dan Schlichtmann has a Bachelor's degree in Geography from the University of Northern Iowa (UNI). Additionally, Dan has received program certificates from UNI for Cartography and Geographic Information Systems (GIS) as well as Computer Applications. Since his graduation from UNI, he has worked as the Data Services Coordinator for INRCOG. Mr. Schlichtmann is a member of the Iowa Geographic Information Council (IGIC). His responsibilities include the following: creating and maintaining the organization's geographic information system (GIS); creating and maintaining databases to support GIS products including importing data from various sources; developing GIS tools in support of planning functions provided by INRCOG; designing and developing geographic related applications; creating and presenting maps and charts for staff utilization and for local government and staff representatives; implementing and maintaining the organization's computer systems; implementing and maintaining the organization's Internet site; and interacting with cities and counties to develop and maintain GIS -related projects. 2. SCOPE OF WORK C. SIMILAR PROJECT EXPERIENCE INRCOG's experience and local presence places us in a unique position to provide the services and skills needed to complete the City of Waterloo Comprehensive Plan Update. INRCOG will develop a functional relationship between citizens and Task Force members, review existing conditions, and define goals to strengthen Waterloo's quality of life and physical development. We attribute much of INRCOG's success to our agency's overall approach to project management. We consider ourselves an extension of our client's staff. INRCOG strives to understand the special needs and goals of each individual community by developing strong relationships within each department we work with. Our project management style creates a practical planning solution that will blend a conservative, yet progressive, approach with due respect for the environment. As mentioned previously, we utilize a land use planning philosophy in all our projects and will apply these principles in the development of the City of Waterloo Comprehensive Plan Update. Past project experience and references include preparation of Comprehensive Land Use Planning Updates for the following cities and counties. • City of La Porte City, Jane Whittlesey (319) 342-3396 • City of Independence, Al Roder, (319) 334-2780 • City of Grundy Center, Kristy Sawyer, (319) 825-6118 • City of Waverly, Ben Kohout, (319) 352-9208 • City of Cedar Falls, Stephanie Sheetz, (319) 273-8606 • City of Hazleton, Lisa Baych (319) 636-2559 • City of New Hampton, Suellen Kolbet, (641) 394-5906 • City of Dunkerton, Sheila Steffen, (319) 822-4247 • City of Parkersburg, Chris Luhring, (319) 346-2262 • Butler County, Mitch Nordmeyer, (319)267-9968 • Bremer County, Randy McKenzie (319) 352-0332 • Chickasaw County, Staci Schutle, (641) 394-2406 • City of Jesup, Leann Even, (319) 827-1522 • City of Shell Rock, Marilyn Hardee, (319) 585-6555 • City of Raymond, Nancy Miebach, (319) 232-6153 • City of New Hartford, Shawna Hagen, (319) 983-2548 • City of Hudson, Bob Stevenson, (319) 988-3600 • City of Waterloo, Noel Anderson, (319) 291-4366 INRCOG SCOPE OF WORK D. PROJECT GOAL Waterloo's Comprehensive Plan Update will provide a comprehensive, sustainable approach to land use planning that maximizes Waterloo's existing infrastructure and resources, identifies new opportunities, and creates a `blueprint' for the City's future growth - through new development and redevelopment - while preserving the community's natural environment and strengthening its quality of life. To achieve the goal, the Project Team will work closely with the City of Waterloo's Planning Department throughout the course of this project. Through planned meetings and public input sessions, we will collaborate with the Task Force Committee members, citizens, local stakeholders, elected officials, and city staff to prepare a Comprehensive Plan Update that incorporates Smart Growth and Sustainable Principles, as well as recent planning efforts in Waterloo. Since the natural disasters of 2008, INRCOG has been at the forefront assisting our communities to recover, rebuild, and plan for a more sustainable future. Our staff has been heavily involved in the development and passage of the recent Senate File 2389, which has become Chapter 18B of the Iowa Code, and, as such, we have a strong understanding of the Smart Growth and Sustainable or Livability Principles, as outlined in the new law. To that end, the INRCOG team will assist Waterloo in developing a document that adheres to these Iowa principles: 1. Collaboration 2. Efficiency, Transparency, and Consistency 3. Clean, Renewable, and Efficient Energy 4. Occupational Diversity 5. Revitalization 6. Housing Diversity 7. Community Character 8. Natural Resources and Agricultural Protection 9. Sustainable Design 10. Transportation Diversity The proposed project timeline, which can be found in Section 4, identifies the tasks necessary to complete this project in a reasonable timeframe. Descriptions of project tasks are as follows: E. PUBLIC INVOLVEMENT PLAN Once a contract for services had been executed, INRCOG will work closing with the City of Waterloo to develop a Public Involvement Plan (PIP). The PIP will encourage active community participation during plan development. A successful PIP will be designed to inform, educate, and engage the public in the development of the Comprehensive Plan Update. The PIP will outline the project timetable and also adhere to the Iowa's Smart Planning Principles of Collaboration, Efficiency, Transparency, and Consistency. The following tasks will be involved in this phase. INRCOG 2. SCOPE OF WORK Task 1.1 - Public Involvement Man Development • As noted above, the first task is that INRCOG will work closely with the City of Waterloo, the project Task Force Committee and local stakeholders to develop a final Public Involvement Plan (PIP). The plan will outline methods to encourage active community INRC OG participation during plan development. Task 1.2 - Social Media and Traditional Media Outreach • INRCOG will setup a Facebook Page and Twitter account for this project. • INRCOG will provide timely and relevant press releases and notices to inform the public of upcoming meetings, workshops, public involvement opportunities, etc. via social media and traditional media outlets (newspaper, flyers, city newsletter, and city website). • The City of Waterloo will designate a place on their website for project information, notifications, and plan documents. Task 1.3 - Task Force Committee Meetings • INRCOG is anticipating at least one structured and facilitated Task Force Committee meeting will be held bi-monthly. • These meetings will provide discussion of the plan status, assessment findings, development of goals and objectives, development and review of draft recommendations, and review of entire document prior to submission to the Planning and Zoning Commission. Task 1.4 - Public Input Sessions • To garner the trust, support, and input from the community, we are anticipating at least three to four public input sessions during different stages of plan development. • The first input session will highlight the project purpose and scope, the benefits of a Comprehensive Plan, and components of said plan. • These input sessions will either be stand-alone meetings held prior to a City Council Meeting, and/or meetings with various local commissions/boards/organizations (Main Street, Rotary, etc.) • The purpose of these input sessions is to receive input on the current strengths, needs, concerns, and opportunities with regard to the future, and to provide the public an update on plan development and status, identified community vision, and draft recommendations. Task 1.5 - Plannirici & Zoning Coriimissicn Meetings • INRCOG is anticipating at least bi-monthly meetings with the Planning & Zoning Commission during the planning process to update and receive input on the work completed to date. • Finally, there will be a concluding meeting whereby the Commission will conduct a public hearing and provide a formal recommendation of the Plan draft to the City Council. 2. SCOPE OF WORK F. EXISTING CONDITIONS & STATISTICAL PROFILE OF COMMUNITY The first step in the planning process will involve an assessment of the existing conditions, statistical information and the development of the Community's vision and identity. During this phase, INRCOG will conduct the following tasks to answer the question, "What gives Waterloo a sense of place and how can this be enhanced for future growth and development?" Task 2.1 a Data Collection, Research and Inventory • Team members, including the Task Force, will review existing plans, documents, and policies to determine existing conditions. • Conduct an on-site assessment of current conditions and constraints related to land use, transportation, land demand and capacity, economics, and recreation. • Work with Task Force Committee members and the general public - through meeting and public involvement strategies - to identify key issues for inclusion in the Plan. Task 2.2 - interviews with Local Stakeholders & City Departments • If necessary, interviews with local stakeholders and/or special interest user groups will be conducted to gain insight and information on their issues, concerns and ideas. • Interviews with city staff will be conducted to identify current conditions, policies, and desired service levels. Task 2.3 - Demographic, Sociological and Physical Analysis • Analyze population, demographics and socio-economic information and data, including identifying current and future trends, commuting trends for the city and region that may impact or affect growth demands and needs for the next 5, 10 and 15 years. Data and sites to be used include, but are not limited to, the following: • U.S. Census Bureau & American Fact Finder • Iowa Data Center • Iowa Workforce Development • Black Hawk County Assessor • Greater Cedar Valley Alliance • Black Hawk County Economic Development G. DEVELOPMENT OF PLAN COMPONENTS/ELEMENTS Waterloo's Comprehensive Plan Update will be drafted in accordance with the 2010 Iowa Smart Planning principles and plan elements (Iowa Code 18B) including: Public Participation, Issues and Opportunities, Land Use, Housing, Public Infrastructure and Utilities, Transportation, Economic Development, Agricultural and Natural Resources, Community Facilities, Community Character, Hazards, Intergovernmental Collaboration, and Implementation. As an outline, the final document will include these elements or sections: Task 3.1 - Introduction & Pubic Participation Element • A summary of planning in Waterloo and how this Update came to fruition. • A summary of the various public involvement and participation strategies will be provided with key issues, concerns, and needs highlighted. • A process of continuing public involvement and participation will be provided as the City moves forward with plan implementation. • A new, or amended, vision statement will be discussed. INRCOG 2. SCOPE OF WORK Task 3.2 - Issues and Opportunities Element • INRCOG will develop an executive summary highlighting the key issues faced by the community, as well as a summary of existing conditions, goals, objectives, and recommendations, and their link to smart growth and sustainable planning. • The community's statistical profile will also be discussed in this section. • All identified key findings, concerns, opportunities and how they impact future development in Waterloo will be presented. Task 3.3 - Land Use Element • An analysis of existing land uses based upon real property tax records. • Identification of conflicts between existing land uses and existing zoning in relation to use, location, density, scale and appearance. • Identification of significant land uses and cultural resources of the city, including agricultural uses, historic and cultural sites and buildings, medical facilities, cultural facilities, educational facilities, and emergency service facilities. • A summary of the community needs and land use concerns as provided by the public, local stakeholders, and the Task Force Committee. • Annexation guidance. • An updated future land use map. Task 3.4 - Housing Element • INRCOG will study and conduct an assessment of the community's existing housing stock. INRCOG will analyze the community housing needs to determine if the current supply of housing types is meeting existing and projected needs. • The availability of affordable housing will also be analyzed. • Based upon existing conditions we will provide draft goals, objectives, and recommendations to assist Waterloo in their efforts to provide a diverse housing stock. Task 3.5 - Public Infrastructure and Utilities Element • To ensure reasonable and sustainable growth, Waterloo' public utilities (water, sewer, electrical, etc.) services will be analyzed. • If necessary, a growth zone boundary analysis and efficient infrastructure design analysis will be conducted to determine the most sustainable method for development and to ensure a fair and cost effective use of public funds. Task 3.6 - Transportation Element • INRCOG will ensure the final Transportation Network plan is consistent with the MPO Long Range Transportation Plan, and other regional and/or transportation plans. • Location and identification of the various types and character of all roadways, streets, public transit, pedestrian and bicycle accommodations will be made. • Goals, objectives and recommendations will be developed to address the conditions identified and final transportation recommendations will be developed. Task 3.7 - Economic Cievelopment EI!emenu • INRCOG will conduct an analysis of businesses within the city, their diversity, strengths, and challenges. Information will be obtained from the Greater Cedar Valley Alliance regarding development trends and needs. • There will be a review and summary of Waterloo's role in the economic environment of the Cedar Valley. Goals and objectives will be developed addressing the economic environment of Waterloo. INRCOG 2. SCOPE OF WORK Task 3.8 ® Agricultural and Natural Resources Element • Based upon an assessment of the existing physical conditions (soils, topography, etc.), and identified key issues, we will develop goals, objectives and recommendations that address the preservation and protection of agricultural and natural resources within Waterloo. Task 3.9 - Community Facilities Element • INRCOG will conduct an assessment of the existing community/public facilities (educational facilities, cemeteries, health care facilities, child care facilities, law enforcement and fire protection facilities, libraries, and other governmental facilities). • Key issues and opportunities will be addressed. Task 3.10 - Community Character Element • Through public surveys, public workshops, meetings, and an assessment of the existing conditions, INRCOG will develop goals, objectives and recommendations to maintain and enhance the character of the community. • INRCOG will include an overview of the quality and quantity of the cultural and parks and recreation opportunities available to its citizens. Task 3.11 - Hazards Element • INRCOG will utilize the recently adopted and approved Hazard Mitigation Plan to ensure all proposed goals, objectives and recommendations do not cause increased vulnerability and risk to the community by natural or man-made hazards. Task 3.12- Intergovernmental Collaboration Element • An assessment of Waterloo' intergovernmental collaboration efforts and potential future efforts will be conducted. Goals, objectives and recommendations will be discussed to maintain and improve these collaboration efforts as the City and the Cedar Valley region move forward. Task 3.13 - Implementation Element • INRCOG will provide a compilation of program and specific action steps to help Waterloo implement and incorporate the various goals, objectives and recommendations in the Comprehensive Plan Update. • INRCOG will also develop a process for Waterloo to monitor, evaluate and efficiently update their Plan. H. PLAN REVIEW & ADOPTION This phase includes the necessary steps to receive public, local stakeholder, Task Force Committee member, Planning and Zoning Commission, and City officials' comments, as well as outline the process for final input and approval of the final draft document. Task 4.1 - Task Force Committee Review • A Task Force Committee meeting will be held to review the complete draft for input and comments. Task 4.2 - Public Input Session to Review Draff Recommendations • A public input session will be held to inform as well as provide an opportunity for the public to ask questions and to provide any additional insight that may further enhance the draft plan. INRCOG 2. SCOPE OF WORK Task 4.3 - Necessary Revisions and Modification to Draft • Based upon comments received, INRCOG will make any necessary revisions and modifications to the draft and the associated maps prior to the final draft going before the Planning and Zoning Commission. Task 4.4 a Planning & Zoning Commission Public Hearing • Provide City Planning staff an electronic copy of the final Plan no later than 30 days prior to the meeting, at which the public hearing will be held. • Assist in presenting Plan to the Planning and Zoning Commission, if necessary. • Based upon comments received, INRCOG will make any necessary revisions and modifications to the draft and the associated maps prior to the final draft going before the City Council. Task 4.5 - City Council Public Hearing • Provide City Planning staff an electronic copy of the final Plan no later than 30 days prior to the meeting, at which the public hearing will be held. • Assist in presenting Plan to the City Council, if necessary. 1. DELIVERABLES BY INRCOG: After adoption by the City Council, the following deliverables will be submitted to Waterloo. • Thirty -Five to Fifty (35-50) bound copies of Comprehensive Plan Update, including text, graphics, tables, charts, photographs, and maps; • One (1) unbound, print ready copy of Comprehensive Plan Update; • One (1) digital copy of Comprehensive Plan Update formatted in Adobe Acrobat for easy duplication; and • All new GIS data layers prepared in accordance with City GIS standards, per request. INRCOG 2. SCOPE OF WORK J. INRCOG'S EXPECTATIONS OF THE CITY: INRCOG requests the following from the City of Waterloo: 1) The City shall identify Task Force Committee members, coordinate schedules for meetings, advertise for public open houses, and arrange for meeting facilities and accommodations. 2) The City, with INRCOG assistance, shall prepare a press release for distribution to local media to announce the project. 3) The City shall provide INRCOG copies of all existing planning documents. 4) The City shall provide INRCOG copies of existing ordinances and regulations related to land use development, infrastructure installation, environmental studies or reports, and other relevant policies. 5) The City shall assist INRCOG in obtaining all available GIS layers in electronic format including existing road right-of-ways information; public/private utility easement routing; floodplains; wetlands; waterways; sanitary and storm sewer; land cover; active/abandoned railroads; public facilities; and points of interest. 6) The City shall review and provide feedback on all drafts of the Plan within a timely manner. 7) The City Planning Staff, with INRCOG assistance, shall present the final Comprehensive Plan Update to the Planning and Zoning Commission for their final recommendation. 8) The City Planning Staff, with INRCOG assistance, shall present the Comprehensive Plan Update to the City Council for final consideration and approval. INRCOG 3. TIMELINE We anticipate this project will take two years to complete, and we would so state in a written agreement. The status of this project and timeline will be reviewed and assessed during weekly INRCOG Team INRCOG meetings to assure the Project Scope is being completed on-time and within budget. INRCOG's proposed project timeline is below: WATERLOO Months 1-3 COMPREHENSIVE Months 4-6 PLAN Months 7-9 UPDATE PROPOSED Months 10-12 PROJECT Months 13-15 TIMELINE Months 16-18 Months 19-21 Months 22-24 CONTRACT EXECUTION PHASE 1- PUBLIC INVOLVEMENT PLAN PHASE 2 — EXISTING CONDITIONS & STATISTICAL PROFILE OF COMMUNITY PHASE 3 - DEVELOPMENT OF PLAN COMPONENTS/ ELEMENTS PHASE4—PLAN REVIEW & ADOPTION Our proposal is to update the existing Waterloo Comprehensive Plan at a total cost to the City of $85,000.00. The total project budget includes all final deliverables and meeting materials, maps, and graphics. INRCOG will bill monthly at a rate of $60-$90 per hour, depending on level of expertise of the staff involved in the work, toward the INRCOG Staff Components of the overall budget. This hourly cost includes all reimbursable expenses including administrative expenses, mileage, postage, rent, and utility costs. If desired, the City may seek a legal opinion regarding the Updated Plan. Said review would be at the expense of the City.