HomeMy WebLinkAboutRecreational Engineering & Planning-11/2/2015CITY OF WATERLOO
Council Communication
Resolution approving Professional Services Agreement with Recreation Engineering & Planning, of
Boulder, Colorado, for preliminary engineering and design in conjunction with the construction of a
whitewater course on the Ce . ':. in downtown Waterloo.
City Council Meeti
Prepared: 10/21/2015
SUBJECT:
Resolution approving Professional Services Agreement with Recreation
Engineering & Planning, of Boulder, Colorado, for preliminary
engineering and design in conjunction with the construction of a
whitewater course on the Cedar River in downtown Waterloo.
Submitted by: Submitted By: Eric Thorson, PE, City Engineer
Recommended Action: Approve the Professional Services Agreement
This agreement is for preliminary engineering and design related to the
Summary Statement: construction of a whitewater course located on the north side of the
Cedar River in downtown.
Expenditure Required: Maximum amount payable is $W5 665 CC)
Source of Funds: WDC Gaming Funds
Cedar River Whitewater and Habitat
Improvement Project
Waterloo, IA
Proposal for Design Services
By Recreation Engineering & Planning (REP)
October 28, 2015
This contract is being sent to Mayor Buck Clark
Recreation
Engineering & Planning
Task I:
1.1
TASK
Preliminary Design, Bathymetric Survey, and Permitting Applications
Approxfm
a ate Hours
Task Subtotal
$ 38,865
Phase
Subtotal
$ 169.375
Preliminary Design: 70% drawings including plan of up to six instream
structures that are structurally and hydraulically sound, aesthetically pleasing, and
natural in appearance. Includes design of modified and enhanced put -in areas and
take-out areas, stair modifications, lighting, signage, banners, and railings
completed by AHTS Architects. Includes plan, profile, section, and typical drawings.
The plan will incorporate comments, suggestions, and agreed upon design
provided by project proponents and be suitable for permit applications. Includes
three meeting by AHTS with City officials and one meeting with Veteran's
12
Preliminary Cost Estimate: Cost estimates suitable for 70% design drawings.
13
$ 2,080
1.3
Bathymetric Data: Obtain bathymetric (river bottom) survey data necessary for
the design of the instream portion of the park REP will provide a bathymetric
topographical map at the appropriate scale. Costs indude two REP representatives
and four technicians on-site for approximately 1.25 days to collect data. If client is
able to collect the data, REP is available for remote coordination at $145/hour.
73
$ 11,680
1.4
Instream Permit Applications Includes permit applications for work below the
ordinary high water line Deliverables indude permit applications to the Iowa DNR
Fisheries, Floodplains, and Natural Lands in addition to US Army Corps of
Engineers 404 permit application. Does not indude permit applications that may
be necessary for work upland of the ordinary high water line or the floodwall
permits.
34
$ 5,440
1.5
Upland Permit Applications Includes 408 permit application for work upland
of the ordinary high water line and assodated with modification to the put -in area
and take-out area. Additional tasks noted below with a*.
59
$ 9.440
1.5.1
*Geotechnkai Borings: Includes 2 borings and assodated reporting completed
by Terracon. Also indudes a review of existing data and seepage analysis.
98
$ 15,680
1.5.2
*Structural Review Includes review and stamping of structural design associated
with the stairs and movement of the floodwall.
76
$ 12,160
1.5.3
*Hydraulic Analysis: Includes review of hydraulics and scour assodated with
design.
29
$ 4,640
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1
Cedar River Whitewater and Habitat
Improvement Project
Waterloo, IA
Recreation
Engineering & Planning
1.5.4
*Operations and Maintenance Plan: Includes operations and maintenance plan as
requested during the 408 permit process.
13
$ 2,080
1.5.5
*Emergency Contingency During Construction: Includes a contingency plan for
flooding during construction as requested during the 408 process.
7
$ 1,120
1.5.6
*Hydrologic and Hydraulic Analysis Related to Floodplain: Includes updating the
existing HEC -RAS model of Record to include the existing and proposed
infrastructure.
47
$ 7,520
1.5.7
*Cofferdam Design: Includes design and recommendations to contractor for
placement, elevations, and extents of the cofferdams needed for the project.
17
$ 2,720
1.5.8
*Access and Staging Design: Design and coordination for up to two access
points around and/or through existing floodwalls including BMP's, required "cuts"
and replacement of existing infrastructure, initial coordination with adjacent
landowners, and design and quantification of any materials needed for riverside and
instream haul roads. Does not indude additional structural design and engineering
that may be needed on impacted areas.
34
$ 5,440
1.6
Wall Art: Includes concept design and presentation of two alternatives and
presentation to stakeholders. Includes a second meeting during the final design to
confirm stakeholder approval. Includes final design.
158
$ 12,340
1.7
Interactive Hydraulic Feature Design: Includes Preliminary Design, review by
City Staff, Final Design, and cost and quantity estimate for a feature incorporating
existing hydraulic drop to create an interactive feature designed for kids and adult
to further understanding of hydraulics and water physics.
43
$ 6,880
1.8
Water Feature Within Expanded Access Point Includes Preliminary Design,
review by City Staff, Final Design, and cost and quantity estimate for a water
feature for aesthetics, wading, and ambiance within the expanded access.
24
$ 3,840
1.9
6th Street Dam Demolition: Includes coordination with access plan in 1.5.8,
design and spedflcations for removal of the low head dam to the appropriate
grade. Includes notification to US Army Corps of Engineers but no formal
application or review process.
38
$ 8,080
1.10
On-site Meetings Includes two meetings with one REP representative on-site for
up to two days to meet with stakeholders, City staff, and sub consultants for issues
such as the Veteran's Memorial, Signage, 408 and 404 Permitting, design
charrettes, and public outreach.
56
$ 8,960
1.11
Project Safety Site Visit and Memo: Includes one REP on-site to meet with
interested stakeholders on the safety, signage, and public access assodated with
the site. REP staff will tour the site, prepare a memo, and present to stakeholders
and the public Recommendations on signage will be included in the design
drawings.
28
$ 4,480
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2
Cedar River Whitewater and Habitat
Improvement Project
Waterloo, IA
Recreation
Engineering & Planning
1.12
Expenses: Includes office expenses at $1,730 plus direct expenses associated
with Task 1.10 which are approximately $1,400 per trip.
$ 5,930
Task 2:
Final Design, Permitting Support &Construction Documents '
$ 76.490`
2.1
Instream Final Design Construction Ready Documents: Includes plan,
profile, and section drawings for up to six structures plus put -in and take-out as
designed by AHTS in the 70% drawings. Includes design for movement of the
adjustable gates. Plan drawings indude key elevations required for construction
plus relevant dimensions. Profile drawings include existing and proposed
elevations. Section drawings indude existing and proposed dimensions induding
key elevations and break points. Deliverables indude typical drawings for additional
areas, as needed. Includes design for movement of the adjustable gates and
associated infrastructure.
158
$ 45,280
Includes $10,000
for Responses in
Item 22
2.2
Response& Respond to questions, comments, and concerns from federal, state,
and local permitting agendes induding 404 and 408 issues.
Hourly at $160/hour.
Estimated at $5,000-
$10,000
2 3
Specifications: Includes final design specifications for construction of project
following applicable standards. Includes general notes, standards,
recommendations, and criteria for construction of specific elements of the project.
20
$ 3,200
2.4
As -built Survey: Includes as -built survey topographical map completed following
construction. Assumes the adjustable gates can be raised to provide easy access to
the project. There will be additional expenses if the project cannot be "dried out".
32
$ 4,800
P
2 5
On-site Meetings: Includes two meetings with one REP representative on-site for
up to two days to meet with stakeholders, City staff, and sub consultants for issues
such as the Veteran's Memorial, Signage, 408 and 404 Permitting, design
charrettes, and public outreach.
56
$ 8,960
2.6
Expenses: Includes office expenses at $1,450 plus direct expenses associated with
$ 4250
Task 2.4 which are • • . roximatel $1,400 per tri..
Subtotals including expenses:
$ 245,865
Total:
$ 245,865
Notes:
I) Does not
indude wetland,
2) Does not
3) Does not
include additional surveying following construction nor any permit conditions or requests from permitting agendes. Does not
archaeological, cultural, or any biological surveys that may be requested during permitting.
indude additional local permits that may be necessary prior to construction.
indude completion of a Conditional Letter of Map Revision (CLOMRI or LOMR.
mdcicr 60.50
15.60c
3
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3
Cedar River Whitewater and Habitat
Improvement Project
Waterloo, IA
$—
Recreation
Engineering & Planning
Payment
Invoices will be sent every 39 days for work c pleted plus expenses. Payment is due within 30 days.
If the above proposal is a9ptab1e to you, p • e sign below.
Submitted by:
Approved by:
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