HomeMy WebLinkAboutAecom Technical Services-11/2/2015 (3)Letter of Transmittal
TO: Waterloo Regional Airport
2790 Livingston Lane
Waterloo, Iowa 50703
WE ARE SENDING YOU:
E l Attached ❑ Prints
❑ Shop Drawings ❑ Change Order
❑ Copy of Letter
A=COM
DATE: October 28, 2015 JOB ID NO.:
ATTENTION: Mr. Keith Kaspari
RE: Airfield Pavement Maintenance Management System
Waterloo Regional Airport
Waterloo, Iowa
❑ Under separate cover via
O Plans 0 Samples
0
the following items:
0 Specifications
COPIES
DATE
NO.
DESCRIPTION
3
Agreements for Above -Referenced Project
THESE ARE TRANSMITTED AS CHECKED BELOW:
O For approval
O For your use
O As requested
O Approved as submitted 0 Resubmit copies for approval
❑ Approved as noted 0 Submit copies for distribution
O Returned for corrections 0 Return corrected prints
❑ For review and comment 0
O For Bids due 20
0 Prints returned after loan to us
REMARKS: Upon approval, please return two (2) original executed agreements. We look forward to working with the Waterloo Regional
Airport on this project.
odCOPY TO: Mr. David Hughes, P.E. SIGNED:
If enclosures are not as noted, kindly notify us at once.
uglas W. Schindel, P.E.
501 Sycamore Street, Suite 222 • P.O. Box 1497 • Waterloo, Iowa 50704-1497 • (319) 232-6531 • Fax: (319) 232-0271
A=COM
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
AIRFIELD PAVEMENT MAINTENANCE MANAGEMENT SYSTEM
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
Project Description - See Attachment and incorporated herein.
Scope of Services - See Attachment and incorporated herein.
Compensation
Compensation for Services for this project shall be a lump sum fee of Ninety -Nine Thousand Eight
Hundred Dollars ($99,800.00). See attachment and incorporated herein.
General Conditions
Except as specifically amended by this Individual Project Agreement, Services shall be provided in
accordance with the Consultant Services Agreement for the Waterloo Regional Airport, entered between
AECOM Technical Services, Inc. ("ATS"), and the City of Waterloo ("Client"), dated April 15, 2014.
APPROVED:
APPROVED:
CITY OF WA RLOO, IOWA AECOM TECHNICAL SERVICES, INC.
Ernest G. Clark
Mayor
Associate Vice President
12/(Date Date October 28, 2015
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AIRFIELD PAVEMENT MAINTENANCE MANAGEMENT SYSTEM
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
I. Project Description
The project is described as preparation of a Pavement Maintenance Management System for the
entire airfield at the Waterloo Regional Airport, Waterloo, Iowa. The project involves an inventory
of airside pavements, completion of a pavement condition index (PCI) survey, development of a
record keeping system for future pavement inspection and maintenance, and preparation of an
economic analysis and prioritization plan.
II. Scope of Services
The work to be performed by the Consultant shall encompass and include detailed work, services,
materials, equipment and supplies necessary to provide a pavement maintenance management
system in accordance with FAA requirements and AIP grant assurances. The project services
shall be divided into the following tasks:
A. Pavement Inventory. The Pavement Inventory section will define the structure of the
pavement and separate the airfield into smaller manageable elements of pavement. The
construction history of the elements will be identified, along with any unique pavement
features. Pavements will be broken into elements and mapped for reference. A map of
the airport will identify pavement elements and allow the individual performing
maintenance inspections to quickly reference the pavement element by name and
location. Pavement elements will be grouped according to the following features:
1. Location on Airfield
2. Pavement Type (Rigid, Flexible or Overlay)
3. Pavement Section (Surface, Base and Subbase)
4. Age of Pavement
5. Associated Funding Source
6. Allowable Pavement Loading
B. Pavement Condition Index (PCI) Survey. The preparation of a PCI survey will be
accomplished in accordance with ASTM D5340, Standard Test Method for Airport
Pavement Condition Index Surveys. The PCI Survey includes the following tasks.
1. Identification of the branches, sections and individual sample units for the airfield
pavement network. The airfield pavement network will include each runway, each
taxiway and the various apron areas. Roadways and parking lots are not
included in this survey.
2. Define the number and location of sample units necessary to provide a
representative evaluation of each pavement section.
3. Field layout of the sample units to be surveyed.
4. Perform a visual survey of the representative sample units to identify and quantify
the distress types and severity levels. In addition to the visual review,
photographic documentation of failures in each sample unit will be performed.
5. Review field survey data and calculate PCI values for sample units. Extrapolate
the sample unit data to determine a PCI value for the pavement sections. Using
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the data for the pavement sections, a PCI value will be determined for the
pavement branch areas. If the data from an individual sample unit does not
appear to be representative of the section, then additional sample units will be
surveyed. In addition to the PCI values, PCN values will be calculated for the
MD -83 aircraft as it is the designated critical design aircraft for the Waterloo
Regional Airport as defined in the Master Plan.
6. Prepare airfield maps and charts to graphically depict the PCI values calculated.
C. Record Keeping. According to the Advisory Circular, the airport needs to perform a PCI
survey every three years or provide an inspection of the pavement annually. Drive-by
inspection to detect unexpected changes in pavement condition should be conducted on
a monthly basis. The airport must record and keep on file for a minimum of 5 years
complete information about detailed inspections and maintenance performed. The types
of distress, their locations, and remedial action, scheduled or performed, must be
documented. This task consists of providing inspection report forms and maintenance
documentation forms that can be used by the airport staff. In addition, as part of this task
a future inspection schedule will be developed.
D. Programming. This task consists of performing an economic analysis on the data
collected by the PCI survey and developing a Tong -term maintenance and rehabilitation
program for the airfield pavements. Programming includes the following tasks:
1. Prepare Cost Estimates for Maintenance.
2. Prepare Cost Estimates for Rehabilitation.
3. Prioritize Maintenance and Rehabilitation Based on PCI Values and Funding
Availability.
E. Meetings. This task consists of meetings and presentations related to the development
of the Pavement Maintenance Management System for the Waterloo Regional Airport.
F. Quality Review. This task consists of the quality review of work elements on the project.
During the course of this project, quality reviews will be conducted by senior technical
personnel that are not directly involved in the project.
G. Administration. This task consists of administration and coordination of the project.
Interoffice meetings, general day-to-day administrative responsibilities, and typing of
interoffice memoranda and minutes of meetings are included in this task. This task
includes providing 5 copies of the final Pavement Maintenance Management System
report.
O:\AdministrationWGREE\PROF\WatAir Airfield Pavement Maintenance Management System.doc
Airfield Pavement Maintenance Management System
Waterloo Regional Airport
Waterloo, Iowa
Consultant Cost Summary
I. Direct Labor Cost
Category Hours Rate/Hour Amount
Senior Professional 80 $77.30 $6,184.00
Project Professional 100 $54.65 $5,465.00
Staff Professional 120 $43.35 $5,202.00
Professional 120 $34.40 $4,128.00
CADD Operator II 120 $33.10 $3,972.00
CADD Operator I 0 $23.40 $0.00
Senior Technician 120 $33.80 $4,056.00
Technician 120 $24.85 $2,982.00
Project Support 50 $29.15 $1,457.50 $33,446.50
830
II. Payroll Burden and Overhead Costs 149.10% $49,868.73
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 4000 0.575 2,300.00
Per Diem 0 40.00 0.00
Lodging 0 80.00 0.00
B/W Copies 3,000 0.06 180.00
Color Copies 0 0.22 0.00
Plan Copier 500 0.50 250.00
EDM Equipment 0 12.50 0.00
GPS Equipment 32 25.00 800.00
Nuclear Density Guage 0 40.00 0.00
Miscellaneous, Other 450.00 $3,980.00
IV. AECOM Estimated Actual Costs $87,295.23
Rounded $87,300.00
V. Subcontract Expense
$0.00
VI. Estimated Actual Costs $87,300.00
VII. Fixed Fee (15% of Items I & II) $12,500.00
VIII. Maximum Amount Payable (Lump Sum) $99,800.00
Airfield Pavement Maintenance Management System
Waterloo Regional Airport
Waterloo, Iowa
Staff Hour Estimate
Item
No.
Description
Senior
Prof
Project
Prof
Staff
Prof
Prof
CADD
Operator II
CADD
Operator I
Senior
Technician
Technician
Project
Support
Totals
A
PAVEMENT INVENTORY
Location on Airfield
4
2
6
Pavement Type
4
2
6
Pavement Section
2
4
8
8
16
38
Pavement Age
2
4
8
8
22
Associated Funding Source
2
8
10
Allowable Pavement Loading
8
16
24
B
PCI SURVEY
Subdivide Airfield Pavement Network
2
4
8
8
32
54
Define Sample Units
2
4
8
8
12
34
Layout Sample Units in the Field
40
40
80
Field Survey of Pavement Distresses
2
4
8
8
80
80
182
Review Data and Calculate PCI Values
4
8
24
16
52
Prepare Maps and Charts for Summary
2
4
4
8
24
16
58
C
RECORD KEEPING
Create Inspection Forms
2
2
2
4
8
18
Create Maintenance Documentation Forms
2
2
2
4
8
18
Define Future Inspection Schedule
2
2
2
4
8
18
D
PROGRAMMING
Cost Estimates for Maintenance
4
8
8
8
28
Cost Estimates for Rehabilitation
4
8
24
16
52
Prioritize Maintenance & Rehabilitation
2
2
4
8
16
32
E
MEETINGS
16
16
32
F
QUALITY REVIEW
12
12
12
36
G
ADMINISTRATION
12
18
30
Total Services
80
100
120
120
120
0
120
120
50
830