HomeMy WebLinkAboutWaterloo Community School District-6/15/2015MEMORANDUM OF AGREEMENT
Between
Waterloo Community School District
and
City of Waterloo, Iowa
This Memorandum of Agreement (the "MOA") is effective as of 'A ®7 s, and is made by and
between the City of Waterloo, Iowa (the "City"), and the Waterloo Community School District
(the "District").
RECITALS
A. The District has the ability and desire to provide technology leadership, network
services, and supplemental technology support services to the City.
B. The City wishes to avail itself of these services by the District.
C. The parties wish to enter into this MOA to accomplish same under the terms and
conditions set forth below.
In consideration of the mutual promises exchanged herein, the parties agree as follows:
1. City Responsibilities — The City shall pay to the District the annual sum of one
hundred eighty-six thousand ($186,000), due and payable on a quarterly basis in arrears within
thirty (30) days after the end of each calendar quarter. Upon termination of the agreement, the
amount owed will be prorated according to the actual calendar days the agreement was in affect
for and will be due thirty (30) days after the termination date. Additionally, the City shall
adhere to the requirements of Exhibit I, Technology Leadership Services, attached hereto and
incorporated herein, the requirements of Exhibit II, Network Support Services Service Level
Agreement, attached hereto and incorporated herein, and the requirements described in Exhibit
III, Technology Support Services Service Level Agreement, attached hereto and incorporated
herein.
2. District Responsibilities — In exchange for the payments listed in paragraph 1
above, the District shall provide the City with technology leadership, network support services,
and supplemental technology support services, as described in Exhibit 1, Technology Leadership
Services, attached hereto and incorporated herein, the services described in Exhibit II, Network
Support Services Service Level Agreement, attached hereto and incorporated herein, and the
services described in Exhibit III, Supplemental Technology Support Services Service Level
Agreement, attached hereto and incorporated herein.
3. Future Rate Increases. The District agrees that revisions to the sum paid by the
City in future Memorandums of Agreement shall not exceed the percentage of the prior year's
compensation package percentage increase for the Administrative Support job classification
approved by the Board of Education, unless the parties agree to modify the services governed by
this MOA.
4. Term; Termination. The duration of the MOA shall be from July I, 2015 to and
including July 31, 2015. The agreement will auto -renew for an additional one month period until
otherwise modified. Either party may terminate this MOA at any time by notifying the other
party in writing at least fourteen (14) days prior to the intended date of termination.
5. Confidentiality. The District acknowledges that its personnel providing services
to the City hereunder will have access to certain sensitive and confidential information of the
City, including but not limited to passwords, protocols, and other information vital to the admin-
istration and operation of the City's information technology and systems. To the extent not
inconsistent with the Iowa "Open Records Law" (Iowa Code Chapter 22), the District agrees, for
itself and on behalf of each of its employees who may provides services to the City hereunder, to
strictly maintain the confidentiality of the City's information, data, processes, technology and
know-how (the "Confidential Information") by (a) restricting disclosure of the Confidential
Information solely to those of its employees with a need to know and not disclose it to third
parties, (b) advising employees who receive the Confidential Information of the obligation of
confidentiality hereunder; and (c) using the same degree of care to protect the Confidential
Information and to prevent disclosure of the Confidential Information as is used with the
District's own confidential information, which shall be at least the degree of care which a
reasonably prudent person would use to protect and prevent disclosure of confidential
information. All books, records, files, forms, reports, accounts, and documents, including but
not limited to those in magnetic or other computer -readable media, that contain the Confidential
Information, whether prepared by the District, the City or anyone else, are and shall be the
exclusive property of the City and shall be returned immediately to the City or destroyed upon
termination of this MOA, or upon the City's request at any time. This covenant of
confidentiality shall survive the termination or expiration of this Agreement.
6. General. The parties agree to cooperate in good faith to resolve on a timely basis
any issues that arise during the term of this MOA. The District agrees to perform in a good and
professional manner, as an independent contractor, the services described in the exhibits attached
hereto. The District may not assign or delegate any of its duties hereunder to a third party
without the prior written consent of the City. This MOA, including all exhibits hereto,
constitutes the entire agreement between the parties. It may not be modified or amended without
the written consent of the parties.
AUTHORIZATION:
We, the undersigned, hereby certify that we, the properly authorized officers of each party,
approve and implement this Memorandum of Agreement.
Waterloo Community School District
By:
Board President
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Date
2
City of W terloo, Iowa
By: 7 ,
Mayor
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Date