HomeMy WebLinkAboutJDE Engineering, PLC-2/23/20151319) 464-7913
December 8, 2014
402 1. 4th Street, Suite 101, %%Merino, I:% 50703 jdeeng cr Ipctel.net
GERALDINE ROAD — PHASE 3 - CONSTRUCTION RELATED SERVICES
UTILIZING REVITALIZE IOWA SOUND ECONOMY
(RISE) PROJECT FUNDING
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City of Waterloo, Iowa ("City") desires to extend Geraldine Road approximately 1,515 feet to the
west and north to promote the continued development of the South Port Industrial Area in northwest Waterloo,
Iowa, and
WHEREAS, JDE Engineering, PLC ("Consultant") of Waterloo, Iowa desires to provide construction related
services related to the development of Geraldine Road,
NOW THEREFORE, it is mutually agreed that this Professional Services Agreement shall consist of the following:
I. SCOPE OF SERVICES
• Assist in development of tax exemption certificates. These certificates would be delivered to the
contractor. Certificates would be developed by the Waterloo City Clerk's Office, with assistance
from IDE Engineering, and delivered to the contractor prior to the beginning of construction.
• Develop a construction notebook for organization of construction documents.
• Develop a pre -construction conference agenda and sign -in sheet.
• Conduct the Pre -construction Conference.
• Produce minutes of the Pre -construction Conference meeting and provide a copy of the minutes to
all parties in attendance.
• Conduct progress meetings every 2 weeks during the construction phase of the project. These
meetings could be conducted on-site during construction, or at a mutually agreed upon location
(City Hall, contractors office, JDE Engineering office, etc.).
• Produce minutes of Progress Meetings and provide a copy of the minutes to all parties in
attendance.
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• Obtain the contractors work schedule prior to the beginning of construction.
• Issue a Notice -to -Proceed to the contractor.
• Contact property owners directly adjacent to the project areas prior to the start of construction to
inform them of the proposed work.
• Observe the proper installation of traffic control.
• Conduct daily review of traffic control condition and inform the contractor of needed maintenance.
• Document traffic control condition on a daily basis.
• Document the completion of utility locates in the area of construction prior to the beginning of
work.
• Conduct storm water related site inspections. Any erosion from construction areas will be
documented and the contractor notified to correct issues.
• Obtain photos of work areas prior to the start of construction to document existing conditions of
streets and undeveloped areas adjacent to construction.
• Complete a daily working day log related to construction activity, and mail to all parties on a weekly
basis.
• Complete weekly working day reports during construction and mail to all parties on a weekly basis.
• Print all e-mail and letter correspondence related to the contract and keep this information in the
construction notebook.
• Obtain concrete plant certifications for the plant(s) used to provide concrete for the project.
• Obtain material certifications for concrete, steel, and other materials used for the construction of
the project.
• Receive and obtain approvals for shop drawings.
• Collect delivery tickets for materials (i.e. sand, concrete, steel).
• Obtain material test results through Terracon Consultants, Inc.
• Provide construction surveys for the project through Fehr Graham Engineering and Environmental.
• Obtain photos during and after construction to document construction methods and the finished
product.
• Measure quantities in the field.
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• Develop pay estimates for review and approval by the contractor and the Owner.
• Process change / extra work orders (if necessary).
• Develop a Punch List of incomplete items and deliver to the contractor.
• Prepare record drawings for submittal to the Owner.
• Obtained lien waivers from material suppliers prior to the acceptance of work.
• Develop a letter of acceptance for submittal to the City Council and the Iowa DOT upon project
completion.
• Submit the final project construction notebook to the Owner for their records.
• Provide project related documentation to the Iowa DOT for final project audit to obtain final
reimbursement of funds to the Owner.
II. TIME OF BEGINNING AND COMPLETION
The project shall begin following approval of the City Council and execution of this agreement by the
Mayor of the City of Waterloo. Completion of construction is anticipated by September 1, 2015. Below
is an anticipated schedule for development of the project:
• Approval of the Construction Agreement December 2014
• Field Construction Begins December 2014 - April 2015
• Field Construction Ends September 2015
• Submittal of Record Drawings to Owner November 2015
III. COMPENSATION
The fee for the work detailed under "Section I. Scope of Services" is based on anticipated time -and -
materials necessary to complete the work. Surveying services will be performed under this contract by
Fehr Graham Engineering and Environmental of West Union, Iowa. Material testing services will be
performed under this contract by Terracon Consultants, Inc. of Cedar Falls, Iowa. The total cost of this
project is estimated to be $46,500. This fee is considered a maximum not -to -exceed cost.
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IV. TERMS AND CONDITIONS
The attached Terms & Conditions are considered part of this agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Professional Services Agreement as of the dates
shown below:
IDE ENGINEERING, PLC
JiD. Ellis, P.E.
CITY OF WAJRLOO, IOWA
Date
/Lfrilf
2-/z 3A 5
Ernest G. Clark, Mayor Date
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