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FINANCE COMMITTEE
December 12, 2011
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of December 5, 2011
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
James Bolger, Golf Manager
Iowa Turfgrass
Conference and
Tradeshow
Des Moines,
Iowa
January
17-19,
2012
$360.00
Derrick Gibbs, Engineering
Tech; Larry Crain,
Engineering Tech
Iowa Department of
Transportation
recertifications
Cedar
Rapids, Iowa
& Mason
City, Iowa
January
30, 2012
&
February
6, 2012
$290.00
Kenny Johnson, Engineering
Tech; Jeff Murphy,
Engineering Tech
Iowa Department of
Transportation
recertifications
Cedar
Rapids, Iowa
& Mason
City, Iowa
January
30, 2012
&
February
6, 2012
$240.00
Pre Authorizations to Expend over $1,000.00
Dept.
AmountEst.
Expenditure
Building/Maintenance
$6,092.00
Pay for annual contract renewal with Jaytech Inc. to
provide inspection & chemicals for cooling towers at
City Hall & Young Arena
Central Garage
$1,375.00
Purchase vehicle diagnostic software for Mercedes
engine
Cultural and Arts
$1,850.00 +
$145.00
Purchase equipment for the Ceramics Studio
Engineering
$1,831.50
Purchase a commemorative plaque
Leisure Services
$12,000.00
Pay for equipment and operators quoted by hour for
making connection between the lakes at Riverview
Recreation Area
Police
$4,815.00
Purchase two (2) level II and one (1) level III fire
resistant gun safes
Traffic Operations
$3,519.00
Purchase ITE Edgeconnect, video monitor and
communication equipment
Traffic Operations
$1,801.56
Pay for radio replacement and reprogramming for
upgrading 19 Early Warning sirens
Waste Management
Services
$5,446.18 +
$300.00
Pay for pump repair at satellite aeration basin
Waste Management
Services
$2,070.00
Purchase replacement filter belts
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
ON • OE COMMITTEE
Deceuier 5, 2011
5:00 *4'
Council Chambers
Members present: Cole, Hart. Absent: Schmitt.
Moved by Hart, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two.
Motion carried.
Moved by Hart, seconded by Cole that the Minutes of November 21, 2011, as proposed, be
approved. Ayes: Two. Motion carried.
Moved by Hart, seconded by Cole that the request for the following travel requests, be approved,
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Sergeant Hoelscher; Officer Bram
Advanced Electronics
Course
Des Moines,
Iowa
January 9-
13, 2012
$867.00
Ayes: Two. Motion carried.
Moved by Hart, seconded by Cole that request to piggyback from the Iowa DOT Award of
Contracts for the Purchase of One (1) 2012 Bandit Wood Chipper, Model 1990XP for Leisure
Services Department from Aspen Equipment Co. of Ankeny, Iowa in the amount of
$74,311.30 Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two.
Motion carried.
Moved by Hart, seconded by Cole that the request for the following pre -authorizations to expend
over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$21,190.00
Purchase new entrance doors for the Livingston Aviation
office building
Airport
$1,013.60 +
$87.00
Purchase 20,000 magnetic stripe tickets for use in
automated parking system snifters
Central Garage
$3,256.00
Pay for replacement of inner boom arm for sanitation
truck 708
Central Garage
$2,720.00
Pay to re -build pack cylinders for garbage trucks
Human Rights
$200.00
Pay for Teri Trask (T2Training) Rising to New Heights
Presentation
Leisure Services
$1,645.00
Purchase cooling tower chemical feed controller for the
Young Arena Ice System
Leisure Services
$2,800.00
Pay for construction cost to bring cable services to Boat
House Located at 707 Park Road
Leisure Services
$5,000.00
Pay for approximately 76 feet of 10 foot fencing at
Exchange Park, includes labor and materials
Leisure Services
$2,600.00
Pay for the labor and material used to removed the shelter
at Sullivan Park
Leisure Services
$2,000.00
Pay for the rental of Dollamur wrestling mats for the
Battle of Waterloo 32 team high school wrestling
toumament to be held at Young Arena on December 16-
17,2011
Finance Committee
December 5, 2011
Page 2
Leisure Services
$4,000.00
Purchase equipment parts to replace or repair parts for
golf course mowing equipment
Leisure Services
$1,034.93
Purchase metal material for Gates pool pump house roof
Leisure Services
$1,355.82
Purchase steel roofing material for two (2) dugouts at
Tibbitts
Leisure Services
$8,000.00
Purchase tables and chairs for the Boat House located at
707 Park Road
Police
$7,060.00 +
$125.00
Purchase five (5) Tactical CAR A4 rifles with EOTech
sights
Police
$2,426.33 +
$100.00
Purchase and install new carpet on floor and walls in
polygraph interview room
Street
$6,100.00 +
$200.00
Purchase two (2) 10 -foot and two (2) 14 -foot tarps for
dump trucks
Traffic Operations
$5,250.00
Pay for VISSIM Traffic Software Upgrade -includes new
versions for three years including maintenance and
technical assistance
Traffic Operations
$3,995.00
Purchase back up battery system to operate traffic signals •
during power outage
Waste Management
Services
$4,177.00 +
$300.00
Purchase new Hydromatic pump for Tower Park lift
station
Waste Management
Services
$4,319.00
Pay to repair pump motor for the Hawkeye lift station
Ayes: Two. Motion carried.
Moved by Cole, seconded by Hart that increase of several line items on file in the City Clerk's
office in the amount of $193,000.00—Submitted by Dave Moblis, Police Captain, be approved.
Ayes: Two. Motion carried.
Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated
December 5, 2011, pp. 1-62, in the amount of $4,200,774.53 be received, placed on file and
approved and forwarded to the full council for approval. Ayes: Two. Motion carried.
With no further business before the committee, it was moved by Hart, seconded by Cole that the
meeting be adjourned at 5:08 p.m. Ayes: Two. Motion carried.
Suzy Schares
City Clerk
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
UNE ITEM -USED
FY614 BUDGETED
EXPENDED YTD
11-1I5 REQUEST
LEFT AFTER 11HI5
REQUEST
STAFF ONLY
0/0 27 -7/A0 /34
,-ROGD:0YJ
GSQv
36e1.626;
/613700
DATE _ Art' -
Original - Clerk/Finance Cop - Department
NAME(S) AND POSITION(S):
James Bolger, Golf Manager
DATE:
12/01/11
NAME OF CLASS / MEETING:
Iowa Turfgrass Conference and Tradeshow
DESTINATION: Des Moines IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
January 17, 2012
RETURN DATE:
January 19, 2012
DATE(S) OF MEETING:
January 17— 19, 2012
PURPOSE OF TRAVEL/TRAINING:
To keep up on new equipment and products.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES. NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
120.00 LODGING
MEALS
200.00 REGISTRATION
MILEAGE/FUEL
40
TOTAL FOR ALL: $ 360.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-37-4120-1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 360.00 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
_CITY OF WATERLOO
1 APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
/ .7 //
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED ;Iris «7 % S3v
FY ACI ABUDGETED 7 7)/,; QQ
EXPENDED YTD
THIS REQUEST vWO. 022
LEFT AFTER THIS
REQUEST j „2./o, UD
DATE 777, l/2-'7zYc)/(
Original - Clerk/Finance Copy - be•artment
NAME(S) AND POSITION(S):
Derrick Gibbs Larry Crain
Engineering Techs
DATE:
December7, 2011
NAME OF CLASS / MEETING:
IDOT recertifications
DESTINATION: Cedar Rapids & Mason City, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
January 30, 2012 CR
February 6, 2012 Mason City
RETURN DATE: DATE(S) OF MEETING:
January 30, 2012 & February 6, 2012 January 30, 2012 CR
February 6, 2012 Mason City
PURPOSE OF TRAVEL/TRAINING:
IDOT recertification testing
5 recerts each @ $25 each = $125.00 each and $10 meal allowance each day
getuire tWellion2A pa/s
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING TAXI
$20.00 ea MEALS PARKING
$125.00 ea REGISTRATION AIRFARE
MILEAGE/FUEL MISCITOLLS
TOTAL FOR ALL: $ 290 00
BUDGET LINE ITEM: 2oS-t7 7F13D--rn
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 145.00 PER PERSON
I BELIEVE THI5 TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
aT Fit.4f144 ?
EPARTMEP)Tl"EAD MAYOR
December 7, 2011
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED ;17/)6 r;'7&3t.) 3V-6,
FY�2D%22BUDGETED 767'C co
EXPENDED YTD
THI5 REQUEST 0o
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
976),
71tu /rJ �7m2t7,f
Copy - Department
NAME(S) AND POSITION(S):
Kenny Johnson Jeff Murphy
Engineering Techs
DATE:
December 7, 2011
NAME OF CLASS / MEETING:
IDOT recertification
DESTINATION: Cedar Rapids & Mason City, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
January 30, 2012 CR
February 6, 2012 Mason City
RETURN DATE: DATE(S) OF MEETING:
January 30, 2012 & February 6, 2012 January 30, 2012 CR
February 6, 2012 Mason City
PURPOSE OF TRAVELITRAINING:
IDOT recertification testing
4 recerts each @ $25 each = $100.00 each and $10 meal allowance each day
r9uire Addi#cnQ/ kfsa'rne/
X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING TAXI
$20.00 ea MEALS PARKING
$100.00 ea REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 240.00
BUDGET LINE ITEM: 2D5-07-1s3o-i3%
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 120.00 PER PERSON
1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
�2 �Xx• ,(/nt)
I APPROVE THIS TRAVEL REQUEST
EPARTMENT HEAD MAYOR
December 7, 2011
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Insp
Department to expend
$ 6,092.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Annual contract renewal with Jaytech Inc. to provide inspection & chemicals for cooling
towers at City Hall & Young Arena
Vendor selected for this purchase: JayTech Inc.
n Bids or written quotes were taken on this purchase, as follows:
EX] Bids or quotes were not taken on this purchase because:
Annual contract renwal 12/1/11 to 11/30/12
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
Bonds
n
Road Use Tax n Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-8800-1390
(Fund - Department -Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectf?llly st i?ted,
(Signature Dept. Head or Designee)
/2 9
Date
K:lshared goodieslforms\Expenditure Pre-Authorization.xis (Mar 2010)
Sanitation
(Project Code)
$ (41.1O0()`1:1-
$ % gig (k fr-
%1 �./t.c.tIc.t. (LLLi/2e2 /2-6':)0
(Signature Finance Dept. Review) Date
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 1,375.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Vehicle diagnostic software - Mercedes Engine
This purchase or expenditure is being made because:
Troubleshooting ability on Mercedes engine vehicles
Vendor selected for this purchase: Harrison Truck Center
X
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
OEM Only
Prior Committee Actions (Dates): Pre-Auth $1350 on 11/7/11 - Incorrect Amount
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund
Bonds
n
Road Use Tax Sewer
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
411-18-7950-2110
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sanitation
(Project Code)
45,000.00 Vi
45,000.001
771,41 JAL. /4//12-11..,/)
(Signature Dept. Head or Designee) Date '(Sighatlire Finance Dept. Review) Date
K:\shared goodies\forms\Central Garage - Mercedes Engine Software.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Cultural and Arts Department to expend
$ 1,850.00 plus est. shipping costs of $ 145.00 to pay for or purchase
Equipment for the Ceramics Studio
This purchase or expenditure is being made because:
Additional equipment is needed to maintain and improve the tools available to students
who take our classes and students who use our facilities through open studio and HCC.
Vendor selected for this purchase: Continental Clay
I i Bids or written quotes were taken on this purchase, as follows:
Continental Clay
Minnesota Clay
Dick Blick Art Supply
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax I Sewer n Sanitation
Bonds Federal/other grants Other (specify)
x
This expenditure is to be coded to the following budget line -item:
Capital Impro. Fund 410-26-4205.2152 Cap. Impr.
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Deptjlead or Designee)
01 --
(05 coo
2-570oo,8o ; 57179-
/j}j. /ittiz, U-7' 'iI
Date "(Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
CIP —Bond Request..
New Equipment for the WCA Ceramics Studio to be Purchased Through
Continental Clay (www.continentaclay.com)
High Fire Kiln Shelving for Geil Gas Kiln
Nitride Bonded Silicon Carbide Shelves (item no. KSCN1224H)
12"x24"1/2"
Qty. 14 @ $75.00 ea.
December 7, 2011
Subtotal: $1050.00*
May be a 20% discount on purchasing in bulls.
Glaze Sprayer and Accessories
Blue Sprayer (PA62)
Qty. 1 @ $50.00
Plastic Bottle (PA3P)
Qty. 3 @ $1.50
Paasch Airbrush Accessory- lid gasket (PA3JG)
Qty. 3 @ $.45 each
Paasche Airbrush. Accessory- lids
Qty. 3 @$1.5
Paasche Airbrush Accessory- hose
Qty.1 @ $17.95
Paasche Airbrush Accessory- Compressor to hose connector (PAHF33)
Qty. 2@$1.10
In-line Regulator (PAR75)
Qty. 1 @ $54.10
Hand Extruder
Brent Handextruder (Item no. ABBE)
Qty. 1 @ $472.50
Hollow Die Set (ABHEHD)
Qty. 1 @ $119.00
Subtotal: $131.30
Subtotal $591.50
TOTAL REQUESTED FOR PURCHASE: $1995.00 ($1850.00 plus shipping)
COMPANY
ammo Mutate! y.com
CONTINENTAL
BM To:
PH2
FAX
CONTINENTAL CLAY COMPANY
1101 STINSON BOULEVARD NE -94»
MINNEAPOLIS, MN 55413.8701
00
PHONE: 612.331.9332
FAX: 612.331.8564
TOLL-FREE: 1.800.432 •CLAY
WATER041 P
(319) 291-449D Exl ArtC
(319)493-0408 Ext. DAN
(319) 291-4270 Ext. FX..
WATERLOO CENTER FOR THE ARTS
CERAMICS-JOHANNA KRAMER-WESTON
225 COMMERCIAL STREET
WATERLOO IA 50703
SPH
PH2
FAX
QUOTE
= 01$76ieAocument>I
QTE000005006
. "Yuo(ZD- 'rt
11/21/2011
...a,-41----.0 !f Ccti
NET 030 DAYS
,,,, .9h .1---v- �
MIKE
0/0/0000
1,144,719
(319) 291-4490 Ext. MC
(319) 493.0408 ExL DAN
(319) 291-4270 Ext. FX..
3
WATERLOO CENTER FOR THE ARTS
CERAMICS-JOHANNA KRAMER-WESTON
225 COMMERCIAL STREET
WATERLOO IA 50703
Purchase Order=.No.._.
..::.:..::...:.::.:�.,,., :,.....,._._
_._Shlppmg-Methotl:
R5'q!Shrp;Ddtp;
M1Ster.No:
PO MW CENTE01
TRUCK PREPAID
0/0/0000
1,144,719
Qua tY
Item Number
Description ,_:..-_-.._,._
_..-.-:,,_:; -;:,:;,;.
c:;::U.OM=-
Unit Rrice �"
1=•xt Rrlce`-9
14.00000
1.00000
1.00000
1.00000
1.00000
3.00000
3.00000
3.00000
1.00000
1.00000
1.00000
1.00000
KSCN1224H
*PACKS
ABHE
PAHLB
PA62
PA3P
A
•-r
PALID ,£
PA3JG
KILN SHELF:SILICON CARB;12 X 24 X 1/2",CUT NITRIDE
PACKING CHARGE 5%($25.00/PKG MAXIMUM CHARGE)EA
BRENT:STANDARD HANDEXTRUDER
SPRAYER HOSE:3/16,8' LONG
SPRAYER:#62,WITH 3 -OZ BOTTLE
PLASTIC BOTTLE:3-OZ,FOR AIRBRUSH OR PA62
SPRAYER
please note Ilds and gaskets for bottles must be
ordered separately.
METAL CAP/COVER:FOR 3-0Z BOTTLE,WITHOUT
GASKET
GASKET:FOR 3.0Z CUP COVER ASSEMBLY
BELOW IS AN ALTERNATE: e
COMPRESSOR THAT WILL BETTER OPERATE EITHER SP1
THAT IS CHOSEN: THE MLSP ISA PINT VOLUME //
COMPRESSOR:D3000,WITH TANK & ON/OFF SWITCH
ADAPTOR PIPE ELBOW :FOR D COMPRESSOR
SIPHON SPRAYER:1118�SIPHON SPRAY GUN WITH JAREA
�ry 7 c ,
EA
EA
EA
EA
EA
EA
EA
EA
EA
$60.00000
$25.00000
$472,50000
$14.45000
$45.00000
$1.50000
$0.40000
$0.70000
$0.00000
$246.00000EA
$5.00000
n
$59.00000
C
e
$840.00
$25.00
$472.50
$14.45
$45.00
$4.50
/
/\
$1.20
$210
$0.00
$245.00
$5.00
$59.00\
QJC 7k)�
///
PAD3000
PADP
MLSP� J
Eli)
jjj
P MIKE
PLEASE NOTE: EST. SHIPPING FOR THE SHELVES(ONLY)
WOULD BE $145,00/TOTAL ALL OTHER ITEMs WOULD SItte
AT NO ADDITIONAL CHARGE IF ORDERED WITH THE KILN...,
SHELVES AND IF ORDERED SEPARATELY & THEY COUIA7
QUOTES
-...c7
$utitq' 1.: ; '_: _3;
$1,713.75 .b
Misc "_ _'
$0.00
TOTAL
263.50 EXT WT
Ffeigfit---i
$145.00
'="` `.W
$O.DD
Total='`=_:;+:'t'<-
$1,858.75 '
14I (f 44- nlWh4tom
& &K j7o-0 -.
Shopping Cart Continental Clay
cottymUESNOPPIHG
= FIHIILL CHECK OUT
Item
ProductSKU
Name / Description
Weight
Qty
Price
Subtotal
Remove
PA3JG
Paasch Airbrush Accessory
0.100
$0.45
$1.35
Remove
(3 Update
f
- -
KSCN1224H
.12" x 24" x 1/2" rectangle
12.000
$75.00
$1,050.00
Remove
�14
i 14 Update
A
ABHE
Hand Extruder
48.000
$525.00
$525.00
Remove
' i Update
'
ABHEHD
Hollow Die Set
5.000
$119.00
$119.00
Remove
l ' Update
1�
PACH10
Paasche Airbrush Accessory
1.000
$17.95
$17.95
Remove
fUpdate
! I .1
1���---��'-------
PA62
Blue Sprayer
1.000
' l Update_..
$50.00
$50.00
Remove
PA3P
Plastic Bottle
1.000
$1.50
$4.50
Remove
3
i Update!
PALID
Paasche Airbrush Accesso ry
1.000
$1.20
Remove
3 Update
1$0.40
PAHF33
Paasche Airbrush Accessory
0.100
$1.10
$2.20
Remove
1 2 Update
PAR75
In-line Regulator
0.100
$54.10
$54.10
Remove
1
1 1 Update
1
OMT INU snef NG d
L CHECI OU
Packing charge $25.00
Subtotal $1850.00
Tax $0.00
Freight $145.00
Total $1995.00
*Please note: Est. Shipping for the shelves (only) would be $145.00/Total; All other
items would ship at no additional charge if ordered with the kiln shelves and if
ordered separately and they could chip via UPS at a minimum charge.
m
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BADGER AIR HOSE/1 OFT W/FITING In Stock
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PAASCHE COMPRESSOR/1/10HP In Stock
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Comparison of Estimates from Different Clay Distributors
Dick Blick is the most expensive of all of the suppliers reviewed. They do not sell the
kihi shelves needed and do not include the standard die set that comes complementary
with the hand extruder from other companies. Additionally, the selection of compressors
was the poorest.
Minnesota Clay does not carry the silicon carbide kiln shelves necessary for high
temperature firings done at the WCA. Due to this, the estimate is included for
comparison of products which are available from Continental clay.
The Hand Extruder is exactly the same model and and is $53 cheaper through Continental
clay than through Minnesota Clay or Dick Blick.
Overall, the difference in price between the two distributors is less than $100,
Continental Clay has products that match what our needs are. In addition we are
able to purchase our kiln shelves from Continental Clay in the same order.
Distributor Item Kiln Shelves
Continental Clay $1050.00
Dick Blick Not Avail.
Minnesota Clay Not. Avail.
Extruder Shipping
$472.50 Free
($145 for kiln shelves)
$525.00 $19.00
$525.00 $32.72
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 1,831.50 plus est. shipping costs of $ 0.00 to pay for or purchase
a commemorative plaque
This purchase or expenditure is being made because:
A plaque for Mark's Park showcasing all of the donors. This plaque is needed to
meet the RECAT grant requirements.
Vendor selected for this purchase: Signs & Designs
Bids or written quotes were taken on this purchase, as follows:
I ^ I Bids or quotes were not taken on this purchase because:
The architect worked directly with the sign company to design, create and
install the plaque. The architect is under contract with the City for the design
of Mark's Park.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
I x I Bonds
n
Road Use Tax U Sewer
FederaVother grants n Other (specify)
Sanitation
This expenditure is to be coded to the following budget line -item:
411-37-4105-2168 371MP
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
ignature Dept. Head or Designee)
45,000.00 `f
19,600.55 V
71-/AhiJk /ttu- ems- (a g'a&t/
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Plaque Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me 12,000.00 plus est. shipping costs of $ to pay for or purchase
Equipment and operators quoted by hour for making connection between the lakes at
Riverview Recreation Area.
This purchase or expenditure is being made because:
to remove sand between the two lakes at Riverview Recreation Area. The water is
currently low enough to widen the connection.
Vendor selected for this purchase: First Available vendor.
X
Bids or written quotes were taken on this purchase, as follows:
See attachments.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
AXI
General Fund
Bonds
Road Use Tax Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
410-37-4700-2168 then 411-37-4700-2168
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submi d,
C_ J/7t- ti 42— 7 V/
(Signature Depylead or Designee) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Sanitation
(Project Code)
10,000 40,000 47
2,280.88'40,000
12,i fitGUi%,Lc (60,441-72.4
(Signature Finance Dept. Review) Date
/,2-71f
11(44:t4
Ian
Construction Corpora
•
2175 Sergeant Rd. • P.O. Box 447 • Hudson, Mt 50843.37&888.9700.319-988-9300 Fax
Waterloo Leisure Services
Attn Rick Curran
1101 Campbell Ave.
Waterloo, IA 50701
December 1st, 2011
Stickfort Construction Corporation is pleased to quote the following scope of work
Base Bid Site Construction
1) Furnish equipment and Operator at the following hourly rates
315 Cat Excavator 36,0001b machine $105.00/hr
Cat Dozer LGP 100 HP $105.00/hr
Tandem Axle Dump Truck $75.00/hr
Exclusions;
1.) Survey, layout, or testing
2.) Anything not specifically mentioned above.
Re e tfulI_y Spbmitted:
def Stickfort/ President
Grading m Site Utilities 9 Demolition
905 Center Street • Cedar Falls, Iowa 50613
December 2, 2011
Rick Curran
Waterloo Leisure Services
1110 Campbell Ave.
Waterloo, Iowa 50701
Re: Riverview Recreation Area
Listed below please, find the requested hourly rate to perform work at the above
reference location. Please note the pricing listed below are not our normal hourly
rates and are special just for this work.
Equipment Rates:
1) Excavator w/Operator (Linkbelt 240, 650001bs, 48" bucket & 21' Dig
Depth) - $115.00/HR
2) Dozer w/Operator (John Deere 750) - $110.00/HR
3) Track Loader w/Operator (John Deere 655) - $110.00/HR
4) Tandem Axle Dump Truck - $75.00/HR
5) Semi w/Dump - $95.00/HR
Thank you for the opportunity of bidding this project. If you have any comments or
questions, please do not hesitate to contact us.
Respectfully submitted,
Jim Snodgrass
R Company d/b/a
Fricicson Backhoe & Trucking
911 Central Ave.
Evansdale, Ia 50707
319-234-2421
NAME / ADDRESS
WATERLOO LEISURE SERVICES
1101 CAMPBELL AVE
WATERLOO, IOWA 50701
Attn: Rick Curran
Proposal
DATE
PROPOSAL#
12/4/2011
- 560-2289
Acceptance By:
Phone #
Fax #
DESCRIPTION
QTY
COST
TOTAL
Pricing Estimates as requested by Rick:
0.00
0.00
Trucking (Dump Trucks per hour) $70.00
0.00
0.00
John Deere 750 Dozer $110.00 hour
0.00
0.00
Trackhoe $100.00 hour
0.00
0.00
Phone #
Fax #
E-mail
319-234-2421
319-287-9309
CICNAT1
dfrickson mchsi.com
TOTAL moo
RE
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,815.00 plus est. shipping costs of $ 0.00 to pay for or purchase
two level II and one level III fire resistant gun safes.
This purchase or expenditure is being made because:
Two safes will be used to secure tactical team weapons, the third safe will be used to
secure valuable property and evidence in our property section.
Vendor selected for this purchase: - Zanotti Armor, Inc.
x
Bids or written quotes were taken on this purchase, as follows:
Zanotti Armor, Inc. $4815.00
Liberty Safes $6397.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
EH Bonds
l l
Road Use Tax n Sewer n Sanitation
Federal/other grants x Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1150-1512 11TRI WPDF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Re
pectfully submitt5d,
/2j1 r 3
$ /�f�SU`y ✓
$ /4--(S'JPFcl
&J 2ov /,2-7-,2O//
(Sigture Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 3,519.00 plus est. shipping costs of $ to pay for or purchase
ITE Edgeconnect, video monitor and communication equipment
This purchase or expenditure is being made because:
Communication equipment and monitor for video camera system at the intersection of
Greenhill Rd. and Rainbow Dr.
Vendor selected for this purchase: Brown Traffic Products, Inc.
QX Bids or written quotes were taken on this purchase, as follows:
Brown Traffic Products, Inc. Davenport, IA
$3,519.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item.
409-17-7161-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
43,24 dc
(Signature Dept. Head or Designee)
(Project Code)
$ 4,000.00 t /cDOD
$ _ 10,000.00 13/acJ
,L/Jt 7JJ,tL4z7 /0)--646
Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms12011-November-Expenditure Pre -Authorization -video monitor, communications-Greenhill&Rainbow.xls (Mar 2010)
BROWNfre
Traffic Products, Inc
MERG/le i,4ttovATION, TECNR0108Y c SE.f YICF
Quote Number:
Q024902
736 Federal Street Suite 2312 I Davenport, IA 52803 1 1(563) 323-0009
To: Waterloo, City of
408 E 6th Street
Waterloo, IA 50703
USA
Contact: Matt Vlasak
Phone: 319-291-4440
Fax: 319-291-4094
Email: matt.vlasak@waterloo-ia.org
RFQ #: ***REVISION***
Description: Miscellaneous Iteris Equipment
Date: 10/17/2011
Prepared By: Cathy Jorgensen
(f?(IU/OVow
Part #
Description
Quantity
Price
Extended
ITE-EDGECONNECT-Pak
Next generation IP addressable product
with scalable bandwith and quad view
capability
1
$2,875.00
$2,875.00
VM905C
9" Color Video Monitor w/1 BNC Input
1
$415.00
$415.00
EDCO-CX06M-BNCY
BNC Orientation, both out of top,
Isolated ext ground
4
$57.25
$229.00
Total:
$3,519.00
Notes:
QUOTATION DOES INCLUDE FREIGHT.
Terms:
THIS QUOTE 15 BASED ON THE ENTIRE VALUE AND VOLUME OF ALL LINE ITEMS - Prices listed on this quote are valid only In the event of
purchase of all line items in the quantities listed, In their entirety. Purchases of individual Zine Items will require a new quote prior to
acceptance of any purchase orders.
Shipment of the material will be approximately 90 days after receipt of both an acceptable purchase order and approved submittal data if
required. PAYMENT TERMS ARE NET 30 DAYS with prior approved credit. Brown Traffic Products, Inc. retains tide to material until paid in
full. A service charge of 1.5% per month (18% annual rate) will be assessed against all past due accounts. Prices and delivery quoted are
firm for 30 days from the date of bid. The above quote does not include installation of the products quoted. On -Site technical assistance is
available and will be quoted upon request.
Quotation does not Include sales tax. Sales tax will be added at time of invoice unless a valid Sales Tax Exempt certificate has been
provided. Sales tax exempt certificate should accompany customer Purchase Order.
Limited Warranty: Brown Traffic Products only obligations shall be to replace such quantity of the product proven to be defective.
Warranty Period: The length of warranty manufacturers have conveyed to the seller and which can be passed on to the buyer.
Additional terms and conditions apply - See Brown Traffic Products Terms & Conditions document at our website: www.browntraffic.com.
Thank you for the opportunity to provide this quote.
Camelot Manufacturing Edition Wednesday, November 09, 2011 10:05AM Page 1 of 1
City of Waterloo
Expenditure Pre -Authorization Rest Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,801.56 plus est. shipping costs of $ to pay for or purchase
Radio Replacement and reprogramming for upgrading 19 Early Warning sirens.
This purchase or expenditure is being made because:
Radios must be narrowband compliant. Total project cost is $9,007.80
Black Hawk Emergency Mgt. Is pays 80% - City pays 20%
Vendor selected for this purchase: RC Systems
ri Bids or written quotes were taken on this purchase, as follows:
RC Systems Waterloo, IA
$9,007.80
0 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund QX Road Use Tax Sewer n Sanitation
Bonds n Federal/other grants n
Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1387
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 400.00 -I-1000 >
$ 27200:90- /go 54
// , I N.r l �L �( ).t,tilitte,2. /,2'7 -AGI
(Signature Dept. H@ad or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\formst2011-December-Expenditure Pre -Authorization -RC systems -upgrade to narrowband early warning sirensxis (Mar
2010)
City Clerk Use Only
(Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Department to expend
$ 5,446.18 plus ext. shipping cost of $ 300.00 to pay for or purchase
pump repair
This purchase or expenditure is being made because:
seal failure and motor wet on the mixed liquor recycle pump for the satillite aeration
basin
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Quality Pump & Control is the rep for Flygt pump repairs
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: I X JSewer: 1 'Sanitation:
Bonds:
Federal/other grants:
J
Other(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5200/1571
(Fund - Department - Activity - Account Number) (Project Code)
$ 201,422.00 V
in which budgeted amount is
and the current available balance is
Respectfully submitted,
(Si nature 7pt. Head Or Designee) Date (Signature Finance Dept. Review) Date
$<1-06,805.7 wog� hl
Fax Quotation
Quality Pomp 14 Con
84,0 —15`1.5 T. S.W.
Mason City, TA. 50401
Phone (641) 422-0441
;Fax (641) 422-0442
Desm i,lort Flygt 4650,490 wiKer Rebuild
Date: 12•-2-20/1
7"o. Gay of Waterloo
Attention: Kent
Fax 319-291-4523
Frain: JaRon RoSauec
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nwr
A'n CRL7TI?N
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TOTAL
Su: 89530017
1
Rcpgb7 kit
$2,973.00
$2,973.00
1
as-io Sensor
$348.1g
$348.18
1
Trip
8300
$300
1
Motor clean. dip and bake
$455.0-0
$455.00
18
Shop labor.
$90.00
$1,62Q00
1 _
Shop Sup lies
$50.00
$50,00
Found C£Eh
seal an xnoMr Fi
5ti'c/4,/Sy.
30 o. no
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J"46, I,
INS
MI
City Clerk Use Only
Finance Committee
Approval Dale
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expend
$ 2,070.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
replacement filter belts
This purchase or expenditure is being made because:
To replace the set of filter belts that are wornout. This is a corrected authorization
from the one that was approved on 8/1/11 the total of the quote was added wrong it •
should have been $2070.00 not $2057.00
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Advancetex International is the company for direct replacement for filter belts.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: X Sewer: Sanitation:
Bonds:
Federal/other grants:
Other(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5200/1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
(Sig -tune R
;2.
ept. Head Or Designee) Date (Si
(Project Code)
$ 201,422.00 V
$ 1Or}905.78 %,7/i/7,4 ✓
A4JL 7/),Lam/A, (2--(e 2O/f
nature Finance Dept. Review) Date
Ad vo CI II
20402 NE 163rd Circle
Brush Prairie, WA 98606
Bill To
Waterloo WPFC
Brian Rath
3505 Eastern Avenue
Waterloo, IA 50702
t3
Date
Invoice #
10/31/2011 .
'1511
Ship To
Waterloo WPFC
Brian Rath
3505 Eastern Avenue
Waterloo, IA 50702
P.O. Number
Ship
Terms
WP12022
10/31/2011
Net 30
Quantity
Description
U/M
Price Each
Amount
I
1
PETI/IM006-8 82" wide x 49'5" long clipper laced
with 8 hooks per inch
PETIv VI005-8 82" wide x 517" long clipper laced
with 8 hooks per inch
c_ t2 t`qF -:4' 1
ea
ea
1,013.00
1,057.00
1,013.00
1,057.00
Total
82,070.00 .
(City Clerk Use Only
Finance Committe%ee ii
Approval Date i J
b/1 t.(
I
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expend
$ '2,055.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
ao7o.00
Replacement filter belts
This purchase or expenditure is being made because:
To replace the set of filter belts that are worm`out
Bids or written quotes were taken' o'n'fhisttrchase, as follows
Bids or quotes were not taken on this purchase because:
Advancetex International is.the company for direct replacement for filter belts
Prior Committee Actions (Dates):
'el
• lila
Please check the following box(es) as appropriate to'describe the funding for this expense:
General Fund: Road Use Tax:X Sewer:]Sanitation:
Bonds: Federal/other grants: Other(specify):
This expenditure is to be coded td thS'iloviiind budget line -item:
520/14/5200/1571
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is
and the current available balance is.
Respectfully submittyd,
(Si tureJept. Head Or Designee) '.: Date (Signature Finance Dept. Review) Date
$ 201,422.00
$ 193,677.87 V
0Y1 °
Official Quotation
Waterloo WPCF
3505 Easton Ave.
Waterloo, IA 50702
Attention: Brian Rath,
We are pleased to quote as follows:
Advancetex International
US Office
Customer Service
Jane Rossa
Office: 574-896-5775
Cell: 219-793-2351
Quote # 231 -P1 -JR
July 25, 2011
Material Quantity Size Price
PETMM006-8 1 82" X 49'5" $1,013.00
PETMM006-8 1 82" X 51'7" $1,057.00
Zv76"in
Delivery: 4 — 5 weeks
F.O.D.: Destination
Terms: Net 30 Days
Thank you for this opportunity to quote.
Sincerely,
Jane Rossa