HomeMy WebLinkAboutBlack Hawk Gaming Association Grant-3/10/2014CITY OF WATERLOO
Council Communication
Council Meeting: March 10, 2014
Prepared: March 5, 201
Dept. Head Signature
# of Attachments:
SUBJECT:
Black Hawk County Gaming Association Grant
Submitted by: Pat Treloar, Chief of Fire Services
Recommended City Council Action: Approve and accept award of a Black Hawk Gaming
Association Grant in the amount $150,000.00 and authorize Mayor to execute said documents.
Summary Statement: Waterloo Fire Rescue has received a $150,000.00 grant from the Black
Hawk Gaming Association to assist in the purchase of seven (7) cardiac heart monitors. Our
current monitors are 10 years old and are in need of replacement.
Expenditure Required:
Source of Funds:
Policy Issue
Alternative
Background Information:
BLACK HAWK COUNTY
GAMING ASSOCIATION
Organization: Waterloo Fire Department Grant #: FY14 -12
Project Name: Cardiac Monitor Project Amount: $150,000
Total Project Budget = $21o,000 BHCGA % = 7o%
Upon acceptance of this grant the grantee agrees to the following:
GENERAL PROVISIONS:
1. Funds granted by the Black Hawk County Gaming Association shall be used by the grantee within 12
months of the official public announcement, unless otherwise specified or agreed to at the time of the
grant award, or by subsequent action of the Black Hawk County Gaming Association. Projects must be
started and completed on time and completed as presented. Failure to do so may be cause for the Board
to suspend future payments and demand refund of payments rendered. A request for an extension must
be submitted to the Black Hawk County Gaming Association in writing prior to the expiration date
specifying valid reasons.
2. This award is to be used exclusively for the purposes specified in the grant, which may represent all,
or any of the projects(s) specified in the grant application. It is further agreed that should the grant
project be altered subsequent to the award, including but not limited to content, description, total
project cost or percentage the award amount represents of the total cost, the grantee shall promptly
notify the Black Hawk County Gaming Association. The Board may change the award amount depending
upon the circumstances presented.
3. The Grantee will acknowledge the contribution of Black Hawk County Gaming Association to the
program or project wherever and whenever appropriate. This will include, but not be limited to news
releases, construction signage, plaques for project sites, decals, brochure or programs, etc. (For example:
This program project made possible by funds contributed by the Black Hawk County Gaming Association).
Please submit copies of these acknowledgements to the Black Hawk County Gaming Association—for
more information please refer to the Publicity Guide
4. The grantee shall be a public entity or 501c3 tax exempt entity at the time of the award.
The grant may be subject to special conditions listed below:
SPECIAL CONDITIONS:
The following special conditions are required in order to receive payment and shall become part of this
agreement:
FY14 Contract
Approved 9-16-13
Billing must be submitted to Black Hawk County Gaming Association within 6o days of the completion of
the 12 month grant period or sooner if the grant funds have been spent. Please send requests for payment
which must include vendor invoice(s) or contract(s) signed by both parties to:
Black Hawk County Gaming Association
229 East Park Avenue
Waterloo, IA 50703
PAYMENT OF GRANT AWARD:
To receive payment, documentation of the expenditure of the funds, acceptable to Black Hawk County
Gaming Association must be submitted. If the grant is for capital or other purchased services, invoices or
signed accepted bids/contracts, acceptable to Black Hawk County Gaming Association must be submitted
to obtain payment. If the grant covers consultant and or/contracted services, submit a statement,
acceptable to Black Hawk County Gaming Association, verifying that the services were provided and
itemize the expense incurred. The billing must be signed by an authorized agent of the organization and
contain the grant number listed above.
GRANTEE
Signature:
-B'OARD`CMIR
Signature:
GRANTOR
c k e C 0 "F "F i e. E Ser' i o2_S
DATE 3— S r/c/
Signature: DATE
BOARD CHAIR
Signature:
EXECUTIVE DIREC OR
FY14 Contract
Approved 9-16-13
DATE -3 - S — /1f