HomeMy WebLinkAboutMinutes-6/12/2017June 12, 2017
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, June 12, 2017. Mayor Pro Tem Welper in the Chair. Roll Call:
Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Mr. Powers joined via telephone prior to the
start of the meeting.
Prayer or Moment of Silence.
Pledge of Allegiance: Kelley Felchle, City Clerk
145539 - Schmitt/Lind
that the Agenda, as proposed, for the Regular Session on Monday, June 12, 2017, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
145540 - Schmitt/Lind
that the Minutes, as proposed, for the Regular Session on Monday, June 5, 2017, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
Mayor Pro Tem Welper read a Proclamation declaring June 17, 2017, as Juneteenth Celebration.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch, questioned who keeps the inventory for all city vehicles and asked why it
hasn't been turned over to Mr. Dryer, who has asked for it repeatedly. Mr. Chapman added that he
is interested in seeing an inventory of all city assets.
Mr. Welper explained that the city does keep a record of the inventory.
Sandie Greco, Interim Public Works Director, explained that an inventory of all city maintained
equipment is kept on file in the Clerk/Finance office.
Kelley Felchle, City Clerk, explained that city staff has completed reviewing the report of the
vehicle inventory lists, and she will be contacting Mr. Dryer with a copy of the documents.
David Dryer, 3145 W. 4h Street, questioned the status of the Flea Market Project.
Mr. Welper explained that the developers have a contractual period of time to complete the projects.
Paul Huting, Leisure Services Director, provided an update on expenditures relating to ash tree
removal.
Ron Welper recognized the City Clerk for obtaining the Certified Municipal Clerk designation.
145541 - Schmitt/Lind
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
145542 - Schmitt/Lind
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated June 12, 2017, in
the amount of $3,021,683.84 a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017- 438.
June 12, 2017
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Page 2
2. Resolution approving request from Husein Odobasic for a waiver for a concrete driveway
located at 217 Maryland Avenue with the elimination of the sidewalk section due to the
inability to meet grade requirements.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-439.
3. Resolution setting date of public hearing as July 10, 2017 and date of bid opening as July 6,
2010 for the Police Department's FY 2018 Ammunition Bids, and instruct the City Clerk to
publish said notice.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-440.
4. Resolution setting date of public hearing as June 26, 2017, for adoption of the FY 2018-2022
Capital Improvements Program for the City of Waterloo, and authorize City Clerk to publish
said notice.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-441.
5. Resolution setting the date of hearing for June 26, 2017 for request by Jason Grimm to
purchase a city owned lot located adjacent to 157 University Avenue for $2,000, with
Development Agreement.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-442.
6. Resolution setting the date of public hearing as June 26, 2017 for a request by Kwik Trip, Inc
for a major site plan amendment in the "M -2,P" Planned Industrial District to allow for the
construction of a biodiesel blending facility, located directly west of 2010 West Ridgeway
Avenue, and instruct City Clerk to publish pertinent notice.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-443.
7. Resolution setting the date of public hearing as June 26, 2017 for a request by Prime RE,
LLC for a major site plan amendment in the "S-1" Planned Industrial District to allow for the
construction of a 12,160 square foot retail commercial building and 71 stall parking lot,
located north of 2060 Crossroads Boulevard, and instruct City Clerk to publish pertinent
notice.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-444.
Resolution setting date of public hearing as June 26, 2017 to approve a lease agreement with
TowerCo 2013, LLC to place a 190 foot tall monopole cellular tower and related equipment
on excess right-of-way located near the intersection of West Conger Street and River Road,
just east of 310 West Conger Street, and leasing the site for a period of five (5) years with the
option to renew for up to 19 additional five (5) year terms, for $800 per month.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-445.
Approved Beer, Liquor, and Wine Applications
Name & Address of
New or
Expiration
Includes
Business
Class
Renewal
Date
Sunda
Black Hawk Tennis Club,
B Beer w/Outdoor
Renewal
5/31/2018
x
1005 Black Hawk Road
Service
Flirts Gentlemen's Club, 319
C Liquor
Renewal
6/10/2018
x
Jefferson Street
Kwik Stop 4, 515 Broadway
B Wine / C Beer / E
Renewal
5/31/2018
x
Street
Liquor
Walgreen's #07455, 111 W.
B Wine / C Beer / E
Renewal
6/16/2018
x
Ridgeway Avenue
I Liquor
3. Motion to approve application for Fireworks Display by Sunnyside Country Club, 1600 Olympic
Drive, on July 4th, 2017 beginning at 10:00 p.m. for approximately 20 minutes.
June 12, 2017
Page 3
4. Motion to approve application for Fireworks Display at Riverfront Stadium, 850 Park Road, on
June 16, 2017 after the Waterloo Bucks ball game ends lasting approximately 5-10 minutes.
5. Bonds.
Roll call vote -Ayes: Seven. Motion carried.
PUBLIC HEARINGS
145543 - Schmitt/Lind
that proof of publication of notice of public hearing on FY 2017 Iowa Department of Transportation
Commercial Service Vertical Infrastructure Program for building improvements to Hangar No. 5,
Waterloo Regional Airport, as published in the Waterloo Courier on May 22, 2017, be received and
placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor Pro Tem called for written and oral
comments and there were none.
145544 - Schmitt/Lind
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
145545 - Schmitt/Lind
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-446.
145546 - Schmitt/Lind
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Six. Motion carried. Mr.
Powers lost the telephone connection as was no longer available.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-447.
145547 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to Airport Director for
review.
Bidder
Bid Security
Bid Amount
Pella Roofing &Insulation
5%
Base Bid: $ 49,775Alt.:
Vinton, IA
Ck. #038878
$16,220
Base + Alt.= $65,995
Modern Builders, Inc.
Base Bid: $89,4005%
Janesville, IA
Alt.: $16,545
Base + Alt. _ $105,945
Doug Schindel, AECOM, explained the estimates to be $103,375 for the base bid and $113,175 for
the base plus alternate.
Voice vote -Ayes: Six. Motion carried.
145548 - Lind/Amos
that proof of publication of notice of public hearing on FY 2017 Iowa Department of Transportation
Commercial Service Vertical Infrastructure Program for building improvements to the General
Aviation Terminal Building, Waterloo Regional Airport, as published in the Waterloo Courier on
May 22, 2017, be received and placed on file. Voice vote -Ayes: Six. Motion carried.
June 12, 2017
Page 4
This being the time and place of public hearing, the Mayor Pro Tem called for written and oral
comments and there were none.
145549 - Lind/Amos
that the hearing be closed. Voice vote -Ayes: Six. Motion carried.
145550 - Lind/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-448.
145551 - Lind/Amos
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-449.
145552 - Lind/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to Airport Director for
review.
Bidder
Bid Security
Bid Amount
Plum Tech Inc.
Base Bid: $19,556
Waterloo, IA
5%
Add Bid #1: $16,322
Base Bid +#1= $36,878
Doug Schindel explained that estimates to be $8,500 for the base bid and $18,200 for base plus
alternate.
Voice vote -Ayes: Six. Motion carried.
#145553 -Morrissey/Lind
that proof of publication of notice of public hearing on FY 2017 East 5th Street Parking Garage
Repairs, Contract No. 930, as published in the Waterloo Courier on May 30, 2017, be received and
placed on file. Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor Pro Tem called for written and oral
comments.
David Dryer, 3145 W. 4th Street, questioned how much money the city has saved from switching to a
private contractor.
Mr. Schmitt requested an overview of the project.
Doug Schindel explained that the project is to replace the expansion joints and the ten doors inside
the parking garage.
145554 - Morrissey/Lind
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote -Ayes: Six. Motion carried.
145555 - Morrissey/Lind
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Six. Motion carried.
Mr. Schmitt questioned the status of the parking ramp.
June 12, 2017
Sandie Greco explained that the ramp is heavily used.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-450.
145556 - Morrissey/Lind
Page 5
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-451.
145557 - Morrissey/Lind
Motion to receive and file and instruct City Clerk to read bids and refer to Manager of Rehabilitation
Services/Building Maintenance for review.
Estimate: Base Bid: $519,835, Base + Alt. 1: $549,835
Bidder
Bid Security
Bid Amount
McGill Restoration, Inc.
Base Bid: $444,854
Omaha, NE
5%
Alt. 1 $38,500
Total Base +1= $483,354
Bi -State Masonry, Inc.
Base Bid: $474,965
Davenport, IA
5%
Alt. 1 $90,000
Total Base +1= $564,965
Merit Construction Svcs
Base Bid: $464,521
Farmington, MN
5%
Alt. 1 $0.00
Total Base +1= $464,521
E & H Restoration, LLC
Base Bid: $605,700
Davenport, IA
5%
Alt. 1 $21,000
Total Base +1= $626,700
Western Specialty
Base Bid: $598,595
Contractors
5%
Alt. 1 $300,000
West Des Moines, IA
Total Base +1= $898,595
Mr. Lind questioned why we did not have a local contractor bid on the project.
Doug Schindel explained that the rehabilitation project is specialized and local bidding is limited on
the project.
Voice vote -Ayes: Six. Motion carried.
145558 - Schmitt/Lind
that proof of publication of notice of public hearing on sale and conveyance of 657A property
located at 1606 Williston Avenue., as published in the Waterloo Courier on May 30, 2017, be
received and placed on file. Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor Pro Tem called for written and oral
comments.
Forest Dillavou, 1725 Huntington Road, questioned if the bidder would receive an incentive
agreement similar to the Walnut Neighborhood Rehabilitation project, or if they would receive
$10,000 at the conclusion of the project.
Aric Schroeder, City Planner, explained that the bids would be reviewed based on the Sale of
Property Policy.
145559 - Schmitt/Lind
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote -Ayes: Six. Motion carried.
June 12, 2017
145560 - Schmitt/Lind
Page 6
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Six. Motion carried.
Mr. Schmitt questioned development agreements for 657A rehabilitation.
Aric Schroeder, City Planner, explained his understanding of the amendment to the Sale of Property
Policy which was recently adopted by council. He commented that he would review this with the
Director of Community Planning and Development.
Mr. Schmitt questioned if JSA Development was involved in the Scott property.
Aric commented he does not believe JSA Development had any involvement in that property.
Mr. Lind commented that it would be beneficial to have the Sale of Property Policy included in the
agenda item attachments.
Mr. Jacobs questioned if the 657A program is available on the city website.
Aric Schroeder explained that they have used a variety of different ways to attract potential buyers to
657A properties.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-452.
145561 - Schmitt/Lind
Motion to receive and file and instruct City Clerk to read bids and refer to Community Planning and
Development Director for review.
Bidder
Bid Security
Bid Amount
Robert Castro Construction, Inc.
Chk.#7048
$10,005.00
269-0615
American's for Independent
Ck. Engineering has
living
in office.
$5,000.00
Tim Combs — 319-243-9932
Voice vote -Ayes: Six. Motion carried.
RESOLUTIONS
145562 - Morrissey/Schmitt
that "Resolution approving acceptance of Black Hawk Gaming Association Grant in the amount of
$30,000 for the purchase of a Full Spectrum Imaging System, with $30,000 matching City funds,
and authorize Mayor Pro Tem to sign all necessary documents", be adopted. Roll call vote -Ayes:
Six. Motion carried.
David Dryer, 3145 W. 4t' Street, questioned the definition of a Full Spectrum Imaging System.
Dan Trelka, Chief of Police, explained that it is an advanced technical photography system for
processing crime scenes. He further explained that Gaming Association is contributing $30,000, the
Sheriffs Department, the County Attorney's Office and the City of Waterloo are all contributing
$10,000 from drug forfeiture funds, to help pay for the matching funds.
Todd Obadahl, 124 Amity Drive, questioned the amount of funds the city is appropriating to the
grant.
Dan Trelka explained that the city is responsible for maintaining and utilizing the equipment.
Mr. Morrissey explained that $30,000 is coming from the Black Hawk Gaming Association Grant.
June 12, 2017
Michelle Weidner, Chief Financial
appropriating the funds for the grant
other parties.
Page 7
Officer, explained that the city is administering the grant and
The city will pay the $60,000 bill, and will receive funds from
Todd Obadahl questioned where the reimbursement funds would be placed.
Michelle Weidner explained the accounting procedures utilized to account for the grant funds.
Mr. Jacobs commented that this is a good example of cooperation of between public entities.
Mr. Lind commented that since the city is the lead agency the accounting must pass through us.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-453.
145563 - Morrissey/Schmitt
that "Resolution approving Community Garden Agreement, not to exceed three (3) years, with the
First Baptist Church and EMBARC, (Ethnic Minorities of Burma Advocacy and Resource Center) to
garden four (4) City owned parcels located between 133 and 157 University Avenue and authorize
Mayor Pro Tem to execute said agreement", be adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-454.
145564 - Morrissey/Schmitt
that "Resolution approving Agreement with Iowa Department of Transportation for use of city
streets to detour traffic from the ramp to US 218 NB at Highway 63/Commercial Street, in
conjunction with the US 218 PCC Patching Project, from US 63 to Greenhill Rd. NB (NHSN-218-
7(236)-2R-07)", be adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-455.
145565 - Amos/Morrissey
that "Resolution approving Professional Services Agreement with Wayne Claassen Engineering and
Surveying, Inc., of Waterloo, Iowa, in an amount not to exceed $19,500 for services related to the
FY 2018 Brock 2nd Addition Sanitary Sewer and Water Main Extension, Contract No. 932, and
authorize Mayor Pro Tem and City Clerk to execute said documents", be adopted. Roll call vote -
Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-456.
145566 - Amos/Morrissey
that "Resolution awarding bid in the amount of $49,247.00 to Pat McGrath Chevy, Cedar Rapids,
Iowa for two (2) compact pickup trucks for the Engineering Department", be adopted. Roll call
vote -Ayes: Six. Motion carried.
Jim Chapman, 224 Bertch, questioned if this is an additional truck purchase.
Eric Thorson, City Engineer, explained they are replacing the vehicles which are the oldest of the
fourteen vehicles used by the department.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-457.
145567 - Amos/Morrissey
that "Resolution approving an agreement with Iowa DOT Project No. STP -U-8155(756)--70-07 for
conducting a media, multi -media Children Traffic Safety Awareness Campaign, covering the area
covered by the Metropolitan Planning Organization in the amount of $37,500 including the City's
share of $7,500 and authorize Mayor Pro Tem and City Clerk to execute said document", be
adopted. Item tabled for one week.
June 12, 2017
145568 - Amos/Morrissey
Page 8
that "Resolution approving contract with 4C's Consulting, LLC, of Waterloo, Iowa for consulting
services to conduct a media, multi -media Children Traffic Safety Awareness Campaign in the
amount of $37,500, and authorize Mayor Pro Tem and City Clerk to execute said document", be
adopted. Item tabled for one week.
Mr. Lind questioned if the federal aid consultant process was followed.
Sandie Greco explained that the process was followed and explained the process.
Mr. Lind requested a copy of the documentation for the project he further questioned whether or not
4C's Consulting, LLC would be the best for the project.
Sandie Greco, Interim Public Works Director, explained why they chose to go with the consultant.
Mr. Schmitt questioned if local bids were received.
Sandie Greco explained that no other local bids were received.
Randy Herrod, 111 Hyland, questioned if the work is being done separate from the education efforts
of the Police and Fire Departments.
Sandie Greco explained this is item is for multi -media learning and is accessed on line, however
separate from this, efforts continue at the schools with the Police and Fire Department.
Mr. Lind questioned if this includes the cost of air time.
Sandie Greco explained that air time is not an additional cost.
Forest Dillavou, 1725 Huntington Road, questioned the total cost and length of the project.
Sandie Greco explained that the city applies for the grant with the IDOT at an 80/20 ratio.
Previously approved bond monies will be used and once the grant monies are exhausted the project
ends.
Mr. Lind questioned why the 20 percent ratio would not come from the operating budget, rather than
borrowing through bonds.
Sandie explained the funding is not available in the budget.
Mr. Jacobs questioned why the bond amount is not $6,000 if it is an 80/20 split.
Sandie Greco explained that an error may have been made in the calculations and if the item is
tabled for a week, she can review and confirm the amount.
Mr. Schmitt asked if timing was a concern.
Sandie commented it was not.
Mr. Jacobs explained that the math did not work out with the figures provided.
Michelle Weidner questioned the amount of the grant in an effort to clarify.
145569 - Schmitt/Lind
to table items 11 and 12 for one week. Voice vote -Six. Motion carried.
ADJOURNMENT
145570 - Morrissey/Amos
that the Council adjourn at 6:32 p.m. Voice vote -Ayes: Six. Motion carried.
June 12, 2017
Kelley Felc e, CMC
City Clerk
Page 9