HomeMy WebLinkAboutWaterloo Leisure Services Commission/Cedar Valley Jaycees-6/9/2014CITY OF WATERLOO
Council Communication
City Council Meeting: 6/9/14
Prepared: 6/4/14
Dept. Head Signatur
# of Attachments: 1 (3 pa
SUBJECT: Resolution to approve Waterloo Open Contract with Cedar Valley Jaycees
Submitted by: JB Bolger Golf & Downtown Area Maintenance Manager
Recommended City Council Action: Approve Waterloo Open Contract
Summary Statement Approval of contract is necessary to formalize agreement between the City of
Waterloo and the Cedar Valley Jaycees.
Expenditure Required NA
Source of Funds NA
Policy Issue NA
Alternative NA
Background Information: The Waterloo Open is the oldest and largest professional golf
tournament in the State of Iowa. The 81" annual Waterloo Open and related festivities will run
from July 16`h through the 20th 2014. The Professional field of 192 players plus spectators fills
numerous hotel rooms throughout the tournament.
Please return this copy to:
City Clerk & Finance Dept.
715 Mulberry St.
Waterloo, IA 50703
LEISURE SERVICES
CONTRACTED GOLF COURSE RENTAL
CONTRACT
This Agreement is made and entered into this, day of -`— , 2014, by and
between the City of Waterloo, by and through the Waterloo Leisure Services Commission
(hereinafter "Lessor"), and Cedar Valley Jaycees (hereinafter "Lessee") for and in consideration
of the mutual covenants contained herein and for other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledge.
The terms of this Agreement are as follows:
1. TERMS AND PREMISES.
Lessor agrees to permit Lessee to use Iry Warren, Gates Park & South Hills beginning on
the 16th day of July, 2014, and ending on the 20th day of July, 2014.
2. RATES AND OTHER NEEDS.
The Lessee agrees to pay Lessor and facilities within ten (10) working days of being
billed according to the following rates:
RENTING OF THE GOLF COURSE:
$3,000.00 for the following times:
South Hills
Iry Warren
Gates/South Hills
Iry Warren
Gates/South Hills
Iry Warren
Iry Warren
July 16, 8:00 AM – Noon (Driving Range, Putting Green
Only- Youth Clinic)
July 17, All Day
July 18, 7:00 AM – 2:00 PM
July 18, All Day
July 19, 7:00 AM – 2:00 PM
July 19, All Day
July 20, All Day
Contact Person: Jordan Alborn- Chairman
Phone Number: 319-231-3326
3. MOTORIZED GOLF CARTS
The lessee shall have the right to restrict the use of motorized golf carts on the golf
courses during the hours of the tournament.
4. SCHEDULING
A. It is further agreed that any dates, times, and rates, in addition to the above, must be
negotiated with Lessor and reduced to writing prior to its effectiveness
B. If for any reason Lessor deems it necessary to close any or all of the City Courses,
either temporarily or permanently, Lessor will not assume nor be responsible for any
loss, financial or otherwise, incurred by any organization including Lessee, utilizing
City Courses on a regular, contractual, or other basis resulting from said closure of the
facility. This disclaimer shall further notify all Lessees, users, and/or parties'
agreement that Lessor shall not be liable for any consequential damages resulting
from the closure of City Courses for any reason.
5. INSURANCE AND BONDS
A. The Cedar Valley Jaycees, at their own expense, procure and maintain casualty and
liability insurance with a responsible company/companies who is/are authorized to do
business in the State of Iowa in the amounts not less than One Million Dollars
($1,000,000.00). At the beginning of the Waterloo Open, the Cedar Valley Jaycees
shall provide the Leisure Services Director and City's Insurance Coordinator with
proof of such insurance coverage.
B. The Leisure Services Commission and City shall be listed as additional named
insureds on the insurance policies the Jaycees is required to maintain. Furthermore,
Cedar Valley Jaycees agrees to indemnify and hold harmless the Leisure Services
Commission and City from any and all bodily injury to or death of any person or
persons, or any damage to any property occasioned by any act, omission, neglect, or
wrong -doing of Cedar Valley Jaycees under this Agreement. Cedar Valley Jaycees
further agrees to defend and protect the Leisure Services Commission and City against
any and all claims and demands occasioned by this Agreement. The foregoing
insurance policies shall not be canceled or otherwise altered in any way without at least
thirty (30) days written notice, which is either hand delivered or mailed to the Leisure
Services Director by registered mail, return receipt requested.
WITNESS WHEREOF, we have hereunto set our hands this, 3 day of && L`(
STATE OF IOWA
ss.
BLACK HAWK COUNTY )
LESSEE
By:
By:
On this day of 31/4-1-2( , 2014, before
' e, the undersign a
Notary Public in and for the State of Iowa, personally appeared - 4/V
, to me known to be the identical persons named in and who executed the
foregoing instrument and acknowledged that they executed the same as their voluntary act and
deed.
ATTEST:
Schares, City Clerk
STATE OF IOWA )
BLACK HAWK COUNTY )
ss.
Notary Publi
e State of Iowa
CITY ATERLOO, • W
Ernest G. Clark, Mayor
On this 10144 -day of , 2014 , before me, the
undersigned, a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark
and Suzy Schares, to me personally known, and who, being by me duly sworn, did say that they
are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to
the foregoing instrument is the corporate seal of the corporation, and that the instrument was
signed and sealed on behalf of the corporation by authority of its City Council and that Ernest G.
Clark and Suzy Schares acknowledged the execution of the instrument to be their voluntary act
deed and the voluntary act and deed of the corporation, by it voluntary executed.
Notary Public in and for the State of Iowa
DeAnne Kobliska
COMMISSION NO. 763995
MY COMMISSION E)(PIRES