HomeMy WebLinkAboutBlack Hawk County Gaming Association-7/7/2014CITY OF WATERLOO
Council Communication
City Council Meeting: July 7, 2014
Prepared: June 27, 2014
Dept. Head Signature: PH
# of Attachments:
SUBJECT: BLACK HAWK COUNTY GAMING ASSOCIATION CONTRACT FOR
BYRNES PARK TENNIS HEADQUARTERS
Submitted by: Mark Gallagher, Sports Manager
Recommended City Council Action: Request Council approve and authorize the Mayor to sign
agreement with Black Hawk County Gaming Association in the amount of $90,000.
Copies of the agreement and application are on file in the Clerk's office.
Expenditure Required: $15,000 match.
Source of Funds: $9,143 CIP bond funds
$5,857 Hotel/ Motel tax grant from CVB
Policy Issue: NA
Alternative: NA
Background Information: This contract is being awarded to build a new tennis headquarters
building at Byrnes Park. The existing building is in poor condition and will be demolished.
BLACK HAWK COUNTY
G 1a
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Organization:Waterloo Leisure Services Grant #: FY14-24
Project Name:Byrnes Park Tennis Headquarters Amount:$90,000
Total Project Budget $105,000 BHCGA 68
Upon acceptance of this grant the grantee agrees to the following:
GENERAL PROVISIONS:
9. Funds granted by the Black Hawk County Gaming Association shall be used by the grantee within 12
months of the official public announcement, unless otherwise specified or agreed to at the time of the
grant award, or by subsequent action of the Black Hawk County Gaming Association. Projects must be
started and completed on time and completed as presented. Failure to do so may be cause for the Board
to suspend future payments and demand refund of payments rendered. A request for an extension must
be submitted to the Black Hawk County Gaming Association in writing prior to the expiration date
specifying valid reasons.
z. This award is to be used exclusively for the purposes specified in the grant, which may_r present aiL,
or any of the projects() specified in the grant ap�siicatlon. It is further agreed that should the_grant
project be altered subsequent tube award, including but not limited to content, descriptioon,, total
proj t cost or percentage the award amount represents of the total cost, thg grantee shan_promptly.
notify the Black Hawk 4on GamingAssociation. The Board may change the award amount deperdisig
upon the circumstances presented.
3. The Grantee will acknowledge the contribution of Black Hawk County Gaming Association to the
program or project wherever and whenever appropriate. This will include, but not be limited to news
releases, construction signage, plaques for project sites, decals, brochure or programs, etc. (For example:
This program project made possible by funds contributed by the Black Hawk County Gaming Association).
Please submit copies of these acknowledgements to the Black Hawk County Gaming Association -for
more information please refer to the Publicity Guide
4. The grantee shall be a public entity or 5o1c3 tax exempt entity at the time of the award.
The grant may be subject to special conditions listed below:
SPECIAL CONDITIONS:
The following special conditions are required in order to receive payment and shall become part of this
agreement:
FY14 Contract
Approved 9-16-13
Billing must be submitted to Black Hawk County Gaming Association within 60 days of the completion of
the 12 month grant period or sooner if the grant funds have been spent. Please send requests for payment
which must include vendor invoice(s) or contract(s) signed by both parties to:
Black Hawk County Gaming Association
229 East Park Avenue
Waterloo, IA 50703
PAYMENT OF GRANT AWARD:
To receive payment, documentation of the expenditure of the funds, acceptable to Black Hawk County
Gaming Association must be submitted. If the grant is for capital or other purchased services, invoices or
signed accepted bids/contracts, acceptable to Black Hawk County Gaming Association must be submitted
to obtain payment. If the grant covers consultant and or/contracted services, submit a statement,
acceptable to Black Hawk County Gaming Association, verifying that the services were provided and
itemize the expense incurred. The billing must be signed by an authorized agent of the organization and
contain the grant number listed above.
GRANTEE
Signature: �r _
EXECUTIVE DIRECTOR
GRANTOR
Signature:
#471:3,,,e—, 7
BOARD CHAIR
Signature:,
EXECUTIVE DIRECTOR
FY14 Contract
Approved 9-16-13
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