HomeMy WebLinkAboutWatersmith Engineering-7/28/2014CITY OF WATERLOO
Council Communication
City Council Meeting: July 28, 2014
Prepared: July 14, 2014
Dept. Head Signature:
# of Attachments: 1
SUBJECT: Waste Water Treatment Plant and Public Works SWPPP Approval
Submitted by: Phil Schuppert
Recommended City Council Action: Approve Stormwater Pollution Prevention Plan
development agreement for Waste Water Treatment Plant and Public Works Campus facilities
and authorize Mayor to sign owner's certification.
Summary Statement: The IDNR permit the city maintains for its storm sewer system requires the
implementation of a pollution prevention and good housekeeping program for city owned
facilities. As part of this program, pollution prevention plans are to be developed for these
facilities which detail spill response and prevention practices which will be employed to prevent
stormwater contamination.
Expenditure Required: $6,800
Source of Funds: Stormwater fee
Policy Issue: Stormwater
Alternative: N/A
Background Information: The attached proposal was developed by Brad Roeth of Watersmith
Engineering. These plans will be used as a reference in developing plans for other city facilities.
WATERSMITH
ENGINEERING
808 Wilson Ave SW
Cedar Rapids, IA 52404
319.540.8031
Mr. Phil Schuppert
City of Waterloo
715 Mulberry Street
Waterloo, IA 50703
July 11, 2014
Subject: Proposal for Engineering Services
Storm Water Pollution Prevention Plans
Dear Mr. Schuppert:
This letter is a proposal for engineering services between Watersmith Engineering and City of
Waterloo for preparation of two site Storm Water Pollution Prevention Plans (SWPPP). The plans
will cover the Easton Avenue Waste Water Treatment Plan and the Glenwood Avenue Public
Works Facility. The project is required to meet the City's National Pollutant Discharge Elimination
System (NPDES) permit requirements.
The following describes the scope of services that will be provided under this agreement:
• Review information and data provided by City of Waterloo.
• Perform site assessments and staff interviews to gather information required to complete
the SWPPP.
• Prepare SWPPP narrative that meets the requirements of Department of Natural
Resources (DNR) NPDES General Permit No. 1.
• Prepare a SWPPP site map for each facility meeting the requirements of DNR NPDES
General Permit No. 1 Summary Guidance Document, including stormwater intakes and
tributary or "spill zone" areas.
• Provide PDF, Excel, and/or Word forms to be completed by City staff to maintain
compliance, such as site inspection forms, material inventory sheets, and/or spill
reporting documents. Forms will be based wherever possible on existing guide
documents provided by DNR or the Environmental Protection Agency (EPA).
• Provide recommendations for additional best management practices or controls, which
may be needed for adequate pollution prevention and control.
• Provide guidance as to additional regulatory requirements from RCRA or SPCC coverage
that apply to storm water discharge. This item does not include preparation of a RCRA
hazardous waste plan or SPCC facility response plan.
WA ERSMITH
ENGINEERING
• Provide up to three hard copies of the SWPPP in 3 -ring binder format to facilitiate on-
going updates of the SWPPP. Provide 1 PDF file and native (Microsoft Word) files for
future updates.
• Provide text of public notices to be published by City in local newspapers.
• Conduct review meeting at end of project to review the plan and describe on-going
maintenance and monitoring requirements.
The following items are the responsibility of City of Waterloo:
• Provide paper, PDF, or CAD versions of WWTP and Public Works site plans, if available.
Identify known storm sewer intakes, pipes, and outfall locations.
• Provide list of SARA Title III chemicals that are stored on-site at each location, including
storage location and areas where chemicals are handled, transferred, and applied.
• Provide list of chemical spills and leaks that have occurred at either site within the past
three years.
• Publish public notices required for NPDES in local newspapers and provide proof -of -
publication.
• Pay DNR application fee, City signatures on application, and submit application to DNR.
• Provide employee training and on-going site inspections required by the SWPPP.
The following are additional services that can be provided by Watersmith Engineering if selected
for additional compensation:
• Development, design and permitting of recommended best management practices or
controls.
• Sampling, testing, and inspections required for NPDES permit monitoring.
• Preparation of SWPPP related to City-wide operation and maintenance of streets and
sewers.
• Training of City staff beyond final review meeting at end of project, described above.
The proposed engineering services will be provided according to the following schedule, based
on receiving a signed agreement:
• Conduct site visit and interviews: within 4 weeks of signed agreement and receipt of
available background information from City.
• Submit draft SWPPP and site maps to City for review: within 6 weeks of final site visit
and interviews.
• Submit final SWPPP and site maps to City: within 2 weeks of resolution of City
comments.
• Conduct final meetings with City staff: within 3 weeks of final submission, or as dictated
by City staff availability.
Page 2 of 3
WATERS!IITH
ENGINEERING
The proposed engineering services will be provided in consideration of the following proposed
fee:
Lump Sum Fee
$6,800.00
Watersmith Engineering will submit monthly invoices based on percent completed during the
previous month. Payment of invoices is due within 30 days.
Sincerely,
Bradley W. Roeth
Owner/Senior Engineer
Watersmith Engineering
6/6P 7*q/
Mayor Date
e),„‘„,„
City Clerk Date
Page 3 of 3
CITY OF WATERLOO, IOWA
WATERLOO ENGINEERING DEPARTMENT
715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262
City Engineer • email: city.engineer@waterloo-ia.org
August 4, 2013
Brad Roeth, PE
Watersmith Engineering
808 Wilson Avenue SW
Cedar Rapids, IA 52404
RE: FY 2015 City Facility SWPPPs NTP
Mr Roeth:
This letter serves as your "Notice to Proceed" with the development of Stormwater
Pollution Prevention Plans for the Waste Water Treatment Plant and Glenwood Public
Works Campus facilities, effective Monday, August 04, 2014.
All deliverables of this project shall be completed on or before January 1st, 2015.
Sincerely,
Phil Schuppert, CPESC-IT
Stormwater Specialist
cc: Eric Thorson, PE, City Engineer
Dennis Gentz, PE, Assistant City Engineer
Wayne Castle, PLS, El, Associate Engineer
CITY WEBSITE: www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer