HomeMy WebLinkAboutAecon Technical Services-8/11/2014CITY OF WATERLOO
Council Communication
City Council Meeting: August 11`h, 2014
Prepared: August 6th, 2014
Dept. Head Signature: Eric Thorson
# of Attachments:
SUBJECT:
FY 2014 Highway 63 Improvements
Contract No. 790, NHSX-(063)-6(88)-3H-07
Supplemental Agreement No. 10 With AECOM Technical Services
On -Call Services
Submitted by: Jeff Bales, Associate Engineer
Recommended City Council Action:
Approve Supplemental Agreement No. 10 for above -referenced project and authorize Mayor to
sign and enter into said agreement.
Summary Statement
Services provided include construction document modifications, interpret plans and specifications
and meetings and project site visits. Staff has reviewed this cost plus fixed fee agreement and
recommends Council approval.
This agreement is available in the City Clerk's office if you wish to review it in its entirety.
Expenditure Required $15,000
Source of Funds
$6,591 Federal Aid $8,409 General Obligation Bond
Policy Issue N/A
Alternative N/A
Background Information: This project starts at Conger/Newell Streets and ends at Donald Street.
ACOM
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
U.S. HIGHWAY 63 IMPROVEMENTS
NEWELL STREET TO DONALD STREET
ADDITIONAL ON-CALL POST DESIGN SERVICES
WATERLOO, IOWA
SUPPLEMENTAL AGREEMENT NO. 10
WHEREAS, a Professional Services Agreement was entered into by the City of Waterloo, Iowa ("City'),
and AECOM Technical Services, Inc., formerly Earth Tech, Inc. ("Consultant"), of Waterloo, Iowa, dated
April 3, 2006, for the alternative evaluation, traffic analysis, environmental documentation, preliminary
design, final design and construction review for improvements on U.S. Highway 63 between the U.S.
218 Interchange and Donald Street in Waterloo, Iowa; and
WHEREAS, Preliminary Engineering (NHSX-63-6(69)--3H-07) was defined and authorized in said
agreement dated April 3, 2006; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 1 dated July 27, 2007,
for engineering services during the construction phase of the U.S. Highway 63 — Westfield Avenue
Connection Project; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 2 dated December 14,
2007, to increase the Estimated Actual Costs for Task 15 — Management of Contaminated Subsurface
Soil provided by Weston Solutions, Inc., due to delay in construction progress related to inclement
weather conditions and management/disposal for excess spoil; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 3 dated August 19,
2010, to include the final design of a 4 -lane highway between Newell Street and Donald Street in
Waterloo, Iowa, in accordance with the Preliminary Plans completed in November 2009; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 4 dated December 3,
2010, to remove the water main design from the Scope of Services; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 5 dated July 25, 2011, to
include final design assistance to the Iowa DOT for U.S. 63 improvements between Franklin Street and
Newell Street in Waterloo, Iowa; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 6 dated July 25, 2011, to
amend the previous agreements to segregate the sanitary sewer design compensation from the
Federal -Aid compensation in Supplemental Agreement No. 3 and to include additional design activities
related to Supplemental Agreement No. 3; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 7 dated May 24, 2012,
to amend the previous agreements to revise, repackage and split the project into two construction
contracts; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 8 dated November 14,
2012, to amend the previous agreements to make various revisions to the design, add an evaluation of
construction period, and combine the plans into a single construction contract; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 9 dated February 21,
2013, to amend the previous agreements to include on-call services during the bidding and construction
phases of the project between Newell Street and Donald Street; and
A=COM
Page 2
WHEREAS, the City and Consultant desire to amend the previous agreements to include additional on-
call services during the construction phase of the project between Newell Street and Donald Street.
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as
follows:
I. PROJECT DESCRIPTION
The project consists of U.S. 63 improvements between Newell Street and Donald Street in
Waterloo, Iowa. The final construction plans were completed as part of the "Final Design"
services for the project.
II. SCOPE OF SERVICES
The Scope of Services includes additional on-call services requested by the City or Iowa DOT
during the construction phase of the above project. It is understood that the Iowa DOT will
complete the construction review and contract administration for this project. The following
tasks are included in this scope. The extent of each task is further defined by the estimated
staff -hours assigned to the task. If required, additional hours or tasks will be added by
supplement agreement.
Task 1. Construction Document Modifications. Provide construction document modifications
as requested, during the construction phase. This task may include such items as preparation
of addenda, other plan modifications or special provision modifications. Traffic signal pole
modifications at the Highway 63 and Parker intersection and pedestrian trail accommodation
revisions within the corridor will be completed under this task.
Task 2. Interpret Plans and Specifications. Interpret the intent of the plans and specifications
for general compliance with the construction contract. Answer design interpretation questions
from the Owner and Contractor, as requested. The Consultant will not, however, guarantee the
performance of any contractor.
Task 3. Meetings and Site Visits. When requested, attend additional meetings or perform
construction site visits by design personnel to review the project in the field and to provide
designer's comments.
III. TIME OF BEGINNING AND COMPLETION
Consultant shall not begin work under this agreement until so directed in writing by the City and
they have received a copy of an executed agreement and a copy of the FHWA authorization.
Work under this agreement shall be completed within six (6) months after completion of the
construction phase of the project.
IV. COMPENSATION
The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of
the original Agreement.
The Estimated Actual Costs, Fixed Fee, Contingency and Maximum Amount Payable for this
supplemental agreement, as stated below and as shown in Attachment A are integrated with
Supplemental Agreement No. 9.
A:COM
Estimated Actual Costs
Fixed Fee
Contingency
Maximum Amount Payable
S.A. No. 9
$ 95,875.00
10,850.00
14,000.00
$120,725.00
Contingency
Approval 8/19/13
$5,200.00
($5,200.00)
$ 0.00
Page 3
S.A. No. 10 Total
$13,500.00
1,500.00
0.00
$15,000.00
$114,575.00
12,350.00
8,800.00
$135,725.00
V. In all other aspects, the obligations of the City and Consultant shall remain as specified in the
Professional Services Agreement dated April 3, 2006, and subsequent amendments.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 10 as of
the dates shown below:
AECOM TECHNICAL SERVICES, INC.
d1/,"uU
Douglas W. Sch' - , P.E.
Iowa Operations Manager
CITY OF WJTERLOO, IOWA
By d.
//' (441)
Ernest G. Clark
Mayor
IOWA DEPARTMENT OF TRANSPORTATION
ACCEPTED FOR AUTHORIZATION
By
Robert Welper, P.E.
Local Systems Engineer
District 2
L:\work ADMIN\AGREE\SUPPLE\SA10Hwy63.doc
Date July 31, 2014
Date (z, G
Date %;=-, cV„ 3.*
IOWA DEPARTMENT OF TRANSPORTA
DISTRICT 2
AUG 2 0 2014
MASON CITY, IA
Attachment A
U.S. HIGHWAY 63 IMPROVEMENTS
NEWELL STREET TO DONALD STREET
WATERLOO, IOWA
Additional Post -Design On -Call Services
Cost Analysis
I. Direct Labor Cost (AECOM Technical Services)
Category Hours Rate/Hour Amount
Senior Professional 0 $80.00 $0.00
Project Professional 36 $53.10 $1,911.60
Staff Professional 48 $42.20 $2,025.60
Professional 0 $32.00 $0.00
CADD Operator II 14 $31.35 $438.90
CADD Operator I 0 $22.65 $0.00
Senior Technician 0 $33.20 $0.00
Technician 0 $25.25 $0.00
Project Support 8 $28.45 $227.60 $4,603.70
106
II. Payroll Burden and Overhead Provisional Costs 147.56% $6,793.22
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 100 0.56 56.00
Per Diem 0 40.00 0.00
Lodging 0 80.00 0.00
B/W Copies 300 0.06 18.00
Color Copies 50 0.12 6.00
EDM Equipment 0 12.50 0.00
GPS Equipment 0 25.00 0.00
Miscellaneous, Other 2,000.00 $2,080.00
IV. AECOM Estimated Actual Costs $13,476.92
Rounded $13,500.00
V. Subcontract Expense
$0.00
VI. Estimated Actual Costs
VII. Fixed Fee
VIII. Contingency
AECOM Technical Services $0.00
IX. Maximum Amount Payable
$13,500.00
$1,500.00
$0.00
$15,000.00
US Highway 63 Improvements
Newell Street to Donald Street
City of Waterloo, Iowa
Additional Post -Design On -Call Services
Staff Hour Estimate
Description of Work
Senior
Eng/Prof
Project
Eng/Prof
Staff
Eng/Prof
CADD
Op. II
Senior
Tech
Tech
Project
Support
Total
1 Construction Document Modifications
.......................................................................................................................
2 Interpret Plans & Specifications
3 Meetings and Site Visits
12
..........
12
12
16
16
16
14
4
4
46
28
32.
TOTAL HOURS
0
36
48
14
0
8
106
IOWA DEPARTMENT OF TRANSPORTA i , ..
DISTRICT2
AUG 2 0 2014
MASON CITY, IA