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HomeMy WebLinkAboutInVision Architecture-8/18/2014CITY OF WATERLOO Council Communication City Council Meeting: August 18, 2014 Prepared: August 5, 2014 Dept. Head Signature: CC # of Attachments: SUBJECT: Waterloo Center for the Arts Restroom Renovation/Expansion Submitted by: Craig Clark - Building Official/Maintenance Administrator Recommended City Council Action: Approval for Design and Professional agreement with Invision of Waterloo, Iowa, in the amount not to exceed $32,000.00 with reimbursables of $500.00 for design work, contract documents, bidding assistance, submittal reviews and on-site meetings with construction personnel related to the Waterloo Center for the Arts Restroom Renovation/Expansion. Summary Statement: Expenditure Required: Amount not to exceed $32,000.00 plus $500.00 reimbursables. Source of Funds 412-22-4205-2152 Background Information: This bathroom is located near the Schoitz Room. SERVICES AGREEMENT CLIENT: City of Waterloo CONTACT: Craig Clark, Building Official & Maintenance Director ADDRESS: 715 Mulberry Street, Waterloo, IA 50703 AGREEMENT DATE: 9/12/2014 PROJECT NAME: Toilet Room Renovation /Waterloo Center for the Arts PROJECT LOCATION: Waterloo, IA PROJECT NUMBER: 13137 PART A - PROJECT SCOPE AND SERVICES: A.1 Project Scope. Under this agreement, INVISION Architecture will provide architectural services for the Toilet Room Renovation / Waterloo Center for the Arts. INVISION will engage MODUS for mechanical and electrical engineering, and JPSE to provide structural engineering. The development consists of the expansion of the Women's Toilet Room, and new fixtures, piping and finishes in the main floor Men's and Women's Toilet Rooms in the original Art Center wing. The existing Conference/Storage Room will be developed as a Bride's Room, but maintaining capabilities for storage use, including increasing the entrance width to facilitate storage of the arand piano used in the Schoitz Room. Improvements will be designed in the corridor to increase the visibility of the toilet room locations. Services provided under this agreement include the following: 1. Architectural design, mechanical and electrical engineering design, structural engineering design, documentation, bidding and construction administration. 2. A preliminary cost opinion has been developed identifying construction costs to be approximately $300,000 for work to be included in the documents. The following is not provided under this agreement: 1. NA PART B - TERMS OF PAYMENT: B.1 Basic Service Fees. Professional fees for Basic services will be billed on an hourly basis to a maximum amount of $ 32.000 . INVISION hourly rates are attached to this agreement. Mechanical/electrical and structural engineering services are included in the maximum fee amount. B.2 Direct and Reimbursables. In addition to the hourly rate for Basic Services identified under B.1, the client will be billed for the invoiced cost of reimbursable expenses. Reimbursable expenses anticipated for this project are as follows: printing and distribution of documents, postage, permitting/document review fees. 0 0 g 0 o 0 O N >' - P O � d M 0 d � h en o a DES MOINES WATERLOO 0 0 Toilet Room Renovation /WCA 9/12/2014 Page 2 of 3 B.4 Additional Services. For services in addition to those identified under Part A, an additional service agreement will be negotiated and billed monthly. B.5 Payment Schedule. The project will be invoiced monthly based on hours expended. Payment is to be made within 30 days of receipt. Past due invoices will bear interest at 1.5% per month until payment is received. B.6 Invoice Dispute. If the client objects to any portion of an invoice, the client shall so notify the design professional in writing within 10 calendar days of receipt of the invoice. The client shall identify the specific cause of disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated above shall be paid by the client on all disputed invoiced amounts resolved in the design professional's favor and unpaid for more than 30 calendar days after the date of submission. Part C — Other Provisions C.1 Disoosition of Documents. The original of all documents, such as reports, calculations, drawings and specification prepared by INVISION Architecture for the project shall remain the copyrighted property of INVISION Architecture. C.2 Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbonding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute, resolution between the parties to those agreements. C.3 Termination of Services. The Client may suspend or terminate any or all services covered in this agreement at any time, subject to the Client's giving a minimum of seven days written notice of suspension or termination. The Client shall thereupon make payment of all unpaid services rendered and expenses incurred; to the date notice is received by INVISION Architecture. C.4 Warranty. INVISION Architecture, represents that the services furnished under this agreement will be in accordance with generally accepted professional practices. INVISION Architecture makes no other warranty or representation, expressed or implied. C.5 Acceptance of Aareement. Two or more copies of this agreement are to be signed by both the Client and Design Professional. One signed agreement is to be retained by the Client for file and the second signed agreement returned to INVISION Architecture for file. Authorization to proceed with services, either verbal or written shall be considered acceptance of the above proposal. DES MOINES WATERLOO invisionorch.corn Toilet Room Renovation / WCA 9/12/2014 Page 3 of 3 Approved for INVISION: Michael Broshar, AIA INVISION 501 Sycamore St. #101 PO Box 1800 Waterloo, Iowa 50704 P.319.233.8419 DES MOINES WATERLOO invisionurch.com 2014 HOURLY BILLING RATE SCHEDULE CATEGORY PRINCIPAL SENIOR ARCHITECT PROJECT MANAGER II PROJECT MANAGER I INTERN ARCHITECT I STUDENT INTERN INTERIOR DESIGNER STANDARDS AND MODEL CONTENT MANAGER DRAFTSPERSON ADMINISTRATIVE JP -SE PRINCIPAL ASSOCIATE SENIOR DRAFTER/SPEC WRITER LOW HIGH $225 $135 - $150 $115 - $135 $75 - $95 $65 - $75 $55 $80 - $85 $90 $65 - $75 $55 - $135 $125 $75 $60 MODUS ENGINEER IV $200 ENGINEER III $170 ENGINEER III $130 ENGINEER I $100 TECHNICIAN $70 ADMINISTRATIVE $60 Services provided on an hourly basis shall he performed in accordance with the Standard Hourly Rate Schedule in effect at the time of performance. This schedule is updated annually and will he adjusted with normal review practices.