HomeMy WebLinkAboutAecom Technical Services-9/15/2014CITY OF WATERLOO
Council Communication
City Council Meeting: September 15, 2014
Prepared: September 9, 2014
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
SUBJECT: PROFESSIONAL SERVICES AGREEMENT
CONSTRUCTION RELATED SERVICES FOR THE
F.Y. 2014 FLOOD CONTROL GATEWELL REPAIRS
CITY CONTRACT NO. 867
Submitted by: Jamie Knutson, P.E., Associate Engineer
Recommended City Council Action:
Staff has reviewed this agreement and recommends Council approve this document and authorizes
Mayor to sign and enter into said agreement.
Summary Statement
Transmitted herewith is the Professional Services Agreement with AECOM for the construction related
services for the F.Y. 2014 FLOOD CONTROL GATEWELL REPAIRS, Contract No. 867.
This agreement is available in the City Clerk's office if you wish to review it in its entirety.
Expenditure Required
The cost for the CRS services is sixty-nine thousand dollars ($69,000.00), and shall not be exceeded
without authorization of the City.
Source of Funds G.O. Bond Funds
Policy Issue N/A
Alternative N/A
Background Information
The Scope of Services will encompass and include services, materials, equipment, personnel and supplies
necessary to provide construction staking, field review, materials testing and contract administration
during the construction phase for the above-mentioned project.
Letter of Transmittal
TO: City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703
WE ARE SENDING YOU:
El Attached
❑ Shop Drawings
❑ Copy of Letter
❑ Prints
❑ Change Order
A=COM
DATE: September 10, 2014 JOB ID NO....„—- _^--
ATTENTION: Mr. Jamie Knutson, P.E. i `
RE: Gatewell Repair Project ..r
Black Hawk Creek and Cedar Riv
Et '
Construction -Related Services
, .
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GO��ER
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❑ Under separate cover via
❑ Plans ❑ Samples
the followin ' eum.
El Specifications
COPIES
DATE
NO.
DESCRIPTION
3
Supplemental Agreement No. 1 for Above -Referenced Project
THESE ARE TRANSMITTED AS CHECKED BELOW:
O For approval
❑ For your use
E l As requested
❑ Approved as submitted ❑ Resubmit copies for approval
O Approved as noted 0 Submit copies for distribution
O Returned for corrections ❑ Return corrected prints
❑ For review and comment 0
O For Bids due 20
El Prints returned after loan to us
REMARKS: Hi Jamie. Please sign and return one (1) executed agreement for our files. We look forward to continuing to work with the City of
Waterloo on this project. Thanks!
COPY TO SIGNED:
Douglas
If enclosures are not as noted, kindly notify us at once.
Schindel, P.E.
501 Sycamore Street, Suite 222 • P.O. Box 1497 • Waterloo, Iowa 50704-1497 • (319) 232-6531 • Fax: (319) 232-0271
A=COM
Please return this copy to:
City Clerk & Finance Dept.
715 Mulberry St.
Waterloo, IA 50703
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
CITY OF WATERLOO
GATEWELL REPAIR PROJECT
BLACK HAWK CREEK AND CEDAR RIVER
CONSTRUCTION -RELATED SERVICES
SUPPLEMENTAL AGREEMENT NO. 1
WHEREAS, a Professional Services Agreement was entered into between the City of Waterloo,
Iowa (Client), and AECOM Technical Services, Inc. (ATS) of Waterloo, Iowa, dated December 9,
2013, for the design survey and final design for the Gatewell Repair Project in Waterloo, Iowa; and
WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 1 for
construction -related services for the Gatewell Repair Project.
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement
as follows:
Project Description
The project consists of the removal and replacement of twenty-one (21) gate valves, which
outlet into Black Hawk Creek and the Cedar River. The project includes removal and
replacement of existing gatewell equipment and operators, storm sewer connections, traffic
control and other incidental items for the Gatewell Repair Project.
II. Scope of Services
The Scope of Services will encompass and include services, materials, equipment,
personnel and supplies necessary to provide construction staking, field review, materials
testing and contract administration during the construction phase for the project defined
above. The Scope of Services is further defined as follows:
Task 1. Conduct a preconstruction conference attended by representatives of the
Contractor, Client, Consultant and affected utilities.
Task 2. Provide construction -staking for horizontal and vertical controls for the project as
follows:
a. Set Stakes for Horizontal and Vertical Location of Structures, as Needed
b. Field Verification of Structure Elevations, as Needed
Task 3. Review shop drawings and other submittals as required of the Contractor by the
contract documents for conformance with the design concept of the project and compliance
with the information given in the contract documents.
Task 4. Answer design interpretation questions from the Client, Contractor, review staff
and appropriate agencies.
Task 5. Prepare bi-weekly applications for payment based on information provided by field
review staff and Contractor and forward to the Client for execution with recommendation for
approval and payment.
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Page 2
Task 6. Perform construction site visits by design personnel at appropriate stages of
construction to review the quality of the work and to determine whether the work conforms
to the contract documents.
Task 7. Prepare and assist the Client and Contractor in processing contract change orders.
Task 8. Provide periodic field observation during construction to review the work of the
Contractor to determine if the work is proceeding in general accordance with the contract
documents and that completed work appears to conform to the contract documents.
Staffing requirements may be adjusted during the project in relation to the level of
construction activity.
Task 9. Report to the Client any work believed to be unsatisfactory, faulty or defective or
does not conform to the contract documents, and advise the Client of any work that should
be corrected or rejected.
Task 10. Consider and evaluate Contractor's suggestions for modifications and report them
with recommendations to the Client.
Task 11. Participate in a review of the project with the Client and review staff near project
completion and prepare a list of items to be completed or corrected.
Task 12. Participate in a field observation of the completed project with the Client and
review staff before a final application for payment is processed for the Contractor.
Task 13. Maintain files for correspondence, reports of the job conferences, shop drawings
and sample submissions, reproductions of original contract documents including addenda,
change orders, field modifications, additional drawings issued subsequent to the execution
of the contract, Engineer clarifications and interpretations of the contract documents,
progress reports and other project -related documents.
Task 14. Provide the Client with a copy of revised drawings of the construction plans
(record drawings) for the project based on the construction observation records of the field
review staff and the Contractor showing those changes made during construction
considered significant.
Task 15. Prepare and assist the Client with the final close-out documentation received from
the Contractor.
III. Compensation
Compensation for the above services will be on an hourly basis in accordance with Part VI
of the original agreement. Total compensation is an estimated fee of Sixty -Nine Thousand
Dollars ($69,000.00).
IV. In all other respects, the obligations of the Client and ATS shall remain as specified in the
Professional Services Agreement dated December 9, 2013.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 as
of the dates shown below:
A=COM
CITY OF WATERLOO, IOWA
B
ATTEST:
By:
Ernest G. Clark
Mayor
AECOM TE NICAL SERVICES, INC.
Date
9//5/til-
Page 3
By �/� �✓ % �% Date September 9, 2014
ouglas . Sc' ' del, P.E.
Associate Vice President
L:\work\ADMIN\AGREE\SUPPLE\SA1 WatGatewelICRS.doc