HomeMy WebLinkAboutAecom Technical Services-9/22/2014 (2)CITY OF WATERLOO
Council Communication
City Council Meeting: September 22, 2014
Prepared: September 16, 2014
Dept. Head Signature: Eric Thorson, City Engineer
# of Attachments:
SUBJECT: FY 2015 4Th STREET CANOPY BRIDGE PAINTING AND REPAIRS
SUPPLEMENTAL AGREEMENT NO. 3
WITH AECOM TECHNICAL SERVICES, INC.
CONTRACT NO. 875
Submitted by: Jeff Bales, Associate Engineer
Recommended City Council Action:
It is recommended that the Council approve this Supplemental Agreement No. 3 with AECOM
Technical Services, Inc. and authorize the Mayor to sign and enter into said agreement.
Summary Statement:
This agreement is for professional services to complete final design and construction plan
preparation for the painting and structural repairs of the 4th Street Bridge Walkway Canopy over
the Cedar River. Compensation for the services will be on an hourly basis with actual costs for a
maximum estimated amount of $36,200. This agreement has been reviewed by staff and it is
recommended for approval by the City Council.
This agreement is available in the City Clerk's office if you wish to review it in its entirety.
Expenditure Required $36,200
Source of Funds General Obligation Bonds - $36,200
Policy Issue N/A
Alternative N/A
Background Information: N/A
A=COM
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
CITY OF WATERLOO
4TH STREET BRIDGE AND WALL REPAIRS
4T" STREET CANOPY BRIDGE PAINTING AND REPAIRS
SUPPLEMENTAL AGREEMENT NO. 3
WHEREAS, a Professional Service Agreement was entered into by City of Waterloo (Client), and
AECOM Technical Services, Inc. (ATS), of Waterloo, Iowa, dated January 28, 2013, for slope protection
repairs at the west end of the Fourth Street Bridge, in addition to riverwall repairs for approximately 95
feet of length below the west end of the bridge; and
WHERAS, the Client and ATS entered into Supplemental Agreement No. 1, dated August 13, 2013, to
investigate the rehabilitation of the 4th Street Walkway Canopy Bridge over the Cedar River and prepare
a conceptual design report; and
WHEREAS, the Client and ATS entered into Supplemental Agreement No. 2, dated November 5, 2013,
to provide engineering services during the construction phase of the 4th Street Bridge and Wall Repair
project; and
WHEREAS, the Client and ATS desire to enter into Supplemental Agreement No. 3 to provide
engineering services to complete final design and construction plan preparation for the painting and
structural repairs of the 4th Street Canopy Bridge over the Cedar River.
NOW THEREFORE, it is mutually agreed to amend the original Professional Service Agreement as
follows:
I. PROJECT DESCRIPTION
The project consists of the painting and structural repairs of the 4th Street Canopy Bridge over
the Cedar River.
II. SCOPE OF SERVICES
The Scope of Services will encompass and include services, materials, equipment, personnel
and supplies necessary to provide final design, construction document preparation and project
administration for the project defined above. The Scope of Services is further defined as
follows:
Detailed Field Investigation and Data Collection (Tasks 1-3)
The following identifies tasks leading to the compilation of all needed existing conditions
required to design the repairs to the el Street Canopy Bridge:
Task 1 — Detailed Field Investigation
Task 2 — Initial Quantity Development from Field Review (Frame Members, Concrete Walls,
Concrete Deck)
Task 3 — Base Mapping and Plan Sheet Development
Final Construction Plans and Specifications (Tasks 4-17)
These tasks include developing final construction plans and specifications for the 4th Street
Canopy Bridge Project. Included in these tasks will be the typical sections and details,
tabulations and quantities, final plan sheets, detail sheets, traffic control details, quality control
A=COM
Page 2
review, construction cost estimate and technical specifications. The following specific tasks
lead to the completion of the final construction plans and specifications:
Task 4 - Title and Legend Sheets
Task 5 - Typical Sections and Details
Task 6 - Bid Items and General Notes
a. Bid Item and Quantity Listing
b. Estimate Reference Information
c. General Notes
Task 7 - Tabulations and Quantities
Task 8 - Plan Sheets
Task 9 — Detail Sheets
Task 10 - Traffic Control Sheets
Task 11 — Coordination with Iowa DNR
Task 12 - Quality Control Review
Task 13 - Final Revisions
Task 14 - Construction Cost Estimate
Task 15 - Specifications
Task 16 - Printing and Submittals
Task 17 - Field Review
Project Administration, Coordination and Meetings (Tasks 18-20)
These tasks include project administration, coordination and meetings throughout the project
development. These tasks also include pre -letting activities and general project administration.
The following identifies tasks leading to the completion of project administration, meetings and
coordination during the design phase of the project.
Task 18 - Project Meetings
Task 19 - Pre -Letting Activities
Task 20 - Project Administration
Schedule
The construction plan and project specifications preparation will be completed by January 15,
2015, in anticipation of an early February letting date (pending project funding).
Phase III - Construction -Related Services
The scope of construction -related services will be determined at the time the services are
needed and defined under a future amendment. Construction -related services include
construction staking, on-site field review, materials testing, contract administration during
construction and right-of-way staking.
III. COMPENSATION
Compensation for the Services shall be on an hourly basis in accordance with the hourly fees
and other direct expenses in effect at the time the services are performed. Total compensation
is an estimated fee of Thirty -Six Thousand Two Hundred Dollars ($36,200.00) and shall be
segregated from the fees estimated for Part VI of the original agreement, and Supplemental
Agreement Nos. 1 and 2.
IV. In all other aspects, the obligations of the Client and ATS shall remain as specified in the
Professional Services Agreement dated January 28, 2013, and subsequent amendments.
AZCOM
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 3 as of
the dates shown below:
AECOM TECHNICAL SERVICES INC.
By (�Vr - l/n �/, ' Date September 16, 2014
Douglas 'chin . -I, P.E.
Associate Vi - resident
CITY OF WATERLOO, IOWA
By �� Date , Q �2, 2D l
rnest G. Clark
Mayor
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