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HomeMy WebLinkAboutUniversity of Northern Iowa-11/10/2014CITY OF WATERLO. IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street ^ Waterloo, IA 50703 (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: November 10, 2014 Prepared: November 5, 2014 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution approving a Professional Services Agreement with the City of Waterloo and the Institute for Decision Making at the University of Northern Iowa, in the amount of $2,500, for technical and professional assistance in economic development services to the City of Waterloo, and authorizing the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the document Summary Statement: As a part of the redevelopment efforts for the City of Waterloo, we believe it is beneficial to gain the services of the Institute for Decision Making at the University of Northern Iowa, for the provision of detailed data for the presentation, calculation, and submittal to potential commercial and retail companies for the Logan Plaza area. The City of Waterloo believes this agreement will help to draw potential redevelopment of the Logan Plaza Shopping Center and surrounding area. It may also help for the overall retail attraction to the City of Waterloo in other locations as well. Expenditure Required. $2,500 Source of Funds: bond funds Policy Issue: Economic Development Alternative: NA Background Information: The City of Waterloo continues to work to draw new businesses and companies to the Waterloo community. We believe the Institute for Decision Making at the University of Northern Iowa will be able to help by providing data, records, reports, and geographic boundary areas for companies to see, review, and hopefully work to bring additional interest to the City of Waterloo. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this day of , 2014, by and between the Institute for Decision Making at the University of Northern Iowa (IDM) whose address for the purposes of this agreement shall be , Cedar Falls, Iowa 50613 (referred to as the "Client"), and the City of Waterloo (referred to as the "City"). WHEREAS, City desires to engage the services of Client to furnish technical and professional assistance in connection with the economic development in Waterloo and including, but not limited to, implementing the "Economic Development Plan"; and the Client has indicated its willingness to provide such technical and professional services to the City. In turn, the City supports the Client with its commitment of policy leadership, staff resources, and an annual funding contribution to support the Client's ability to service the City. NOW, THEREFORE, the parties mutually agree as follows: A. Scope of Client Services The Client agrees to perform in a good professional manner the "services outlined in Attachment "A"; a copy of which is attached and made a part of this Agreement. B. Materials to be Provided by the City In the event that any information, data, reports, records and maps exist, are available to the City, and may be useful for Client's carrying out the services of the Agreement, these materials shall be promptly furnished to the Client without its cost or expense. C. Meetings and Reports Upon reasonable notice and availability the client agrees to attend a reasonable number of meetings with the City of Waterloo, and staff that is directly relevant to the Client's mission statement. In addition, the Client will produce reports, studies and memorandums in connection with carrying out the services outlined in the Agreement with the City. D. Subcontractors Client may elect to use subcontractors to perform certain portions of the services. Client shall remain responsible for all services. E. Changes Any changes in this Agreement, including Scope of client Services and any modification of the amount of compensation, shall be first mutually agreed upon by City and incorporated into a written amendment. Page Two Professional Services Agreement F. Compensation and Payment Method For services to be rendered under this Agreement, the City shall pay Client's fee of $2,500 for FY2015 (July 1, 2014 -June 30, 2015) Payments shall be made generally thirty (30) days after presentation of an invoice by Client. IDM will provide assistance to the City of Waterloo from October 1, 2014 to June 30, 2015. The City of Waterloo will pay the IDM Partnership at the start of the project and shall pay the remaining fee by March 31, 2015. G. Time of Performance and Delays beyond Client's Control The services of the Client shall begin upon receipt of an executed copy of this Agreement, and shall, except for causes beyond Client's control, be completed in a timely manner The completion of services by client shall be contingent, among other things, upon the timely receipt from the City, data and reports described in Paragraph B above. Further, the Client shall not be in default by reason of any failure in terms, if such failure arises out of reasonable causes beyond the control and without the fault or, negligence of the Client. Such causes may include, but are not limited to, acts of government in its sovereign capacity, fires, floods, epidemics, strikes or unusually severe weather. H. Non-discrimination Client agrees not to discriminate by reason of age, race, religion, color, sex, natural origin, or handicap unrelated to the duties of a position of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. Extra Work If requested and authorized in writing by the City and approved by Client, Client will be available to furnish or obtain from others extra work and be compensated for said work beyond the lump sum amount fixed in Paragraph F above. Extra work can be work of the following type: 1. Extra Work due to changes in the general scope of the study, including, but not limited to changes in size, complexity, or character of the work items. 2. Additional or extended services including study administration due to: a) the prolongation of the Agreement time through no fault of Client b) the acceleration of work schedule involving services beyond normal working hours; or c) nondelivery of any materials, data or other information to be furnished by the City or others not within the control of Client Page Three Professional Services Agreement 3. Other additional services requested and authorized by the City, which are not otherwise provided for under this Agreement. The fee for any extra work shall be mutually determined by the City and the Client and incorporated in written signed amendment to the Agreement. J. Notices All notices, communication and/or demands given pursuant hereto shall be in writing and shall be deemed sufficient if sent by certified mail, return receipt requested, addressed as set forth in the first paragraph hereto. The date of mailing shall be deemed the date of service. Either party may change the address for notice by the aforesaid procedure. K. Entire Agreement This agreement and the matter expressly referred to herein constitute the entire Agreement between the parties. No representations, warranties, undertakings or promises have been made by either party hereto unless expressly stated herein. All amendments hereto, if any, shall be in writing and executed by the parties. IN WITNESS WHEREOF, Client and City have executed and delivered this Agreement all on the date first above written. CLIENT INSTITUTE for DECISION MAKING at the UNIVERSITY of NORTERN IOWA CITY CITY OF WATERLOO By: By: Randy Pilkington Ernest G. Clark, Mayor Vice President Business and Community Services Witness: Witness: Date: Date: ATTACHMENT "A" City of Waterloo Scope of Services from the Institute for Decision Making tec The Institute for Decision Making (IDM) at the University of Northern Iowa proposes to provide research and analysis services as requested by the City of Waterloo to assist City staff in their efforts to recruit retail businesses to north and east Waterloo. IDM will provide City staff with economic, demographic and other appropriate data and provide City staff with retail industry targeting assistance focusing on the north and east portions of the community. dposecl Scope ,c f.Set\ is and IDM Partnership Program ($500) — As a benefit for being an IDM Partner, IDM will provide City staff with appropriate economic, demographic and other appropriate data to be utilized to better understand market conditions of north and east Waterloo and to utilize in the creation of information packages to be provided to prospective retail businesses. Data provided will include economic and demographic information, household and individual retail buying power estimates, retail sales, and information on existing businesses in north and east Waterloo. The data provided will come from a variety of government and proprietary databases that IDM has access to, including Alteryx and ReferenceUSA. Retail Industry Targeting Assistance ($2,000) — IDM will assist City staff in researching and identifying potential retail business that may be an appropriate fit for the north Waterloo area. Focus will be placed on retail categories desired by residents of this part of the community, such as hardware, restaurant, general merchandise and dry goods. Based on the needs of the neighborhoods identified by City staff, IDM will assist the staff in researching and identifying potential service businesses that may be an appropriate fit. IDM will also assist the City staff with the development of appropriate marketing strategies and tactics focusing on the identified targeted retail businesses and services business. Please return this copy to: City Clerk & Finance Dept. 715 Mulberry St. Waterloo, IA 50703 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this /0 day of , 2014, by and between the Institute for Decision Making at the University of Northern Iowa (IDM) whose address for the purposes of this agreement shall be s'12 -41-Z eiQ o;- Cedar Falls, Iowa 50613 (referred to as the "Client"), and the City of Waterloo (referred to as the "City"). WHEREAS, City desires to engage the services of Client to furnish technical and professional assistance in connection with the economic development in Waterloo and including, but not limited to, implementing the "Economic Development Plan"; and the Client has indicated its willingness to provide such technical and professional services to the City. In turn, the City supports the Client with its commitment of policy leadership, staff resources, and an annual funding contribution to support the Client's ability to service the City. NOW, THEREFORE, the parties mutually agree as follows: A. Scope of Client Services The Client agrees to perform in a good professional manner the "services outlined in Attachment "A"; a copy of which is attached and made a part of this Agreement. B. Materials to be Provided by the City In the event that any information, data, reports, records and maps exist, are available to the City, and may be useful for Client's carrying out the services of the Agreement, these materials shall be promptly furnished to the Client without its cost or expense. C. Meetings and Reports Upon reasonable notice and availability the client agrees to attend a reasonable number of meetings with the City of Waterloo, and staff that is directly relevant to the Client's mission statement. In addition, the Client will produce reports, studies and memorandums in connection with carrying out the services outlined in the Agreement with the City. D. Subcontractors Client may elect to use subcontractors to perform certain portions of the services. Client shall remain responsible for all services. E. Changes Any changes in this Agreement, including Scope of client Services and any modification of the amount of compensation, shall be first mutually agreed upon by City and incorporated into a written amendment. Page Two Professional Services Agreement F. Compensation and Payment Method For services to be rendered under this Agreement, the City shall pay Client's fee of $2,500 for FY2015 (July 1, 2014 -June 30, 2015) Payments shall be made generally thirty (30) days after presentation of an invoice by Client. IDM will provide assistance to the City of Waterloo from October 1, 2014 to June 30, 2015. The City of Waterloo will pay the IDM Partnership at the start of the project and shall pay the remaining fee by March 31, 2015. G. Time of Performance and Delays beyond Client's Control The services of the Client shall begin upon receipt of an executed copy of this Agreement, and shall, except for causes beyond Client's control, be completed in a timely manner. The completion of services by client shall be contingent, among other things, upon the timely receipt from the City, data and reports described in Paragraph B above. Further, the Client shall not be in default by reason of any failure in terms, if such failure arises out of reasonable causes beyond the control and without the fault or, negligence of the Client. Such causes may include, but are not limited to, acts of government in its sovereign capacity, fires, floods, epidemics, strikes or unusually severe weather. H. Non-discrimination Client agrees not to discriminate by reason of age, race, religion, color, sex, natural origin, or handicap unrelated to the duties of a position of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. Extra Work If requested and authorized in writing by the City and approved by Client, Client will be available to furnish or obtain from others extra work and be compensated for said work beyond the lump sum amount fixed in Paragraph F above. Extra work can be work of the following type: 1. Extra Work due to changes in the general scope of the study, including, but not limited to changes in size, complexity, or character of the work items. 2. Additional or extended services including study administration due to: a) the prolongation of the Agreement time through no fault of Client b) the acceleration of work schedule involving services beyond normal working hours; or c) nondelivery of any materials, data or other information to be furnished by the City or others not within the control of Client Page Three Professional Services Agreement 3. Other additional services requested and authorized by the City, which are not otherwise provided for under this Agreement. The fee for any extra work shall be mutually determined by the City and the Client and incorporated in written signed amendment to the Agreement. J. Notices All notices, communication and/or demands given pursuant hereto shall be in writing and shall be deemed sufficient if sent by certified mail, return receipt requested, addressed as set forth in the first paragraph hereto. The date of mailing shall be deemed the date of service. Either party may change the address for notice by the aforesaid procedure. K. Entire Agreement This agreement and the matter expressly referred to herein constitute the entire Agreement between the parties. No representations, warranties, undertakings or promises have been made by either party hereto unless expressly stated herein. All amendments hereto, if any, shall be in writing and executed by the parties. IN WITNESS WHEREOF, Client and City have executed and delivered this Agreement all on the date first above written. CLIENT INSTITUTE for DECISION MAKING at the UNIVE' . Y of NORTEIOWA 9/e / By: 4L Randy ilkingto a es deiit Business and Community Services Witness: Date: 201 W - CITY CITY OF WATERLOO By: Ernest G. Clark, Mayor Witness: jr////0Y Date: ATTACHMENT "A" City of Waterloo Scope of Services from the Institute for Decision Making Project Overview The Institute for Decision Making (IDM) at the University of Northern Iowa proposes to provide research and analysis services as requested by the City of Waterloo to assist City staff in their efforts to recruit retail businesses to north and east Waterloo. IDM will provide City staff with economic, demographic and other appropriate data and provide City staff with retail industry targeting assistance focusing on the north and east portions of the community. Proposed Scope of Services and Fee IDM Partnership Program ($500) — As a benefit for being an IDM Partner, IDM will provide City staff with appropriate economic, demographic and other appropriate data to be utilized to better understand market conditions of north and east Waterloo and to utilize in the creation of information packages to be provided to prospective retail businesses. Data provided will include economic and demographic information, household and individual retail buying power estimates, retail sales, and information on existing businesses in north and east Waterloo. The data provided will come from a variety of government and proprietary databases that IDM has access to, including Alteryx and ReferenceUSA. Retail Industry Targeting Assistance ($2,000) — IDM will assist City staff in researching and identifying potential retail business that may be an appropriate fit for the north Waterloo area. Focus will be placed on retail categories desired by residents of this part of the community, such as hardware, restaurant, general merchandise and dry goods. Based on the needs of the neighborhoods identified by City staff, IDM will assist the staff in researching and identifying potential service businesses that may be an appropriate fit. IDM will also assist the City staff with the development of appropriate marketing strategies and tactics focusing on the identified targeted retail businesses and services business.