Loading...
HomeMy WebLinkAboutNational Association of VOCA Assistance Administrators-11/24/2014Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Request that the City Council pass a Resolution authorizing Mayor Clark to receive National Ward 1 Association of VOCA Assistance Administrators grant money as a sub -recipient from the Office for CAROLYN Victims of Crime, for a $4650.00 grant with no matching funds required. The money will be directly COLE applied to projects related to crime victim assistance. Ward 2 Your approval of this grant will enable the Waterloo Police Department to enhance the communication PATRICK and promote community awareness of the rights and services for victims of all types of crimes. MORRISSEY Ward 3 Thank you. CITY OF WATERLOO, IOWA WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4340 Fax (319) 291-4332 November 18, 2014 Buck Clark, Mayor City Council Members Dear Mayor Clark & City Council Members: QUENTIN M. Dan Trelka HART Director of Safety Services Ward 4 RON c: Frank Krogh, Captain, Administration Division WELPER Michelle Weidner, Chief Financial Officer Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer National Crime Victims' Rights Week Community Awareness Project Subgrant Award Agreement Subgrantee Waterloo Police Department, Waterloo, IA Subgrant Award No. 15-039 Subgrant Award Amount $4,650.00 This agreement between the National Association of VOCA Assistance Administrators ("NAVAA") and the above-named Subgrantee for funding of a National Crime Victims' Rights Week Community Awareness Project ('the project") under the National Crime Victims' Rights Week Community Awareness Project grant program ("NCVRW CAP") is subject to the terms and conditions below: 1. This agreement is subject to all of the terms and conditions, including the availability of funding, awarded to NAVAA pursuant to Federal Award Identification Number (FAIN) 2013-VF-GX-K005 (CFDA 16.582) for the 2015 National Crime Victims' Rights Week Community Awareness Project awarded by the Office for Victims of Crime ("OVC"), Office of Justice Programs, U.S. Department of Justice. 2. The Subgrantee shall perform the services and activities described in the application submitted under the NCVRW CAP grant program which shall be considered incorporated into this agreement, unless and to the extent any changes, revisions or modifications are approved or required by NAVAA. The Subgrantee agrees to immediately notify NAVAA of any circumstances that may cause the Subgrantee to be unable or unwilling to complete its obligations under this agreement. 3. NAVAA shall reimburse the Subgrantee for the actual, reasonable and necessary costs incurred by the Subgrantee in connection with the project as contained in the Subgrantee's application, not to exceed the Subgrant Award Amount indicated above, unless and to the extent approved by NAVAA. All expenditures are subject to the requirements of the NCVRW CAP program and the regulations set forth in the current edition of the Office of Justice Programs' Office of the Chief Financial Officer Financial Guide (http://www.oip.usdol.gov/financialguide/) and such other Justice Department rules or guidelines. 4. The Subgrantee understands and agrees that funding under this project is on a reimbursable basis. Advance payments may be permitted only in unusual circumstances for actual, documented and obligated expenses. 5. The Subgrantee shall not be eligible for any reimbursement unless: a. The Subgrantee, other than a community coalition, provides NAVAA with a valid, nine (9) digit DUNS number no later than December 31, 2014. b. The Subgrantee submits a complete, accurate, satisfactory and final After -Action Report/Reimbursement Request (AAR) to be received by NAVAA no later than Tuesday, June 30, 2015. The AAR shall be submitted on a form provided by NAVAA and shall, at a minimum, include: i. The dates and narrative description of the project. ii. An explanation for any unimplemented planned activities. iii. A list of major project co-sponsors and collaborative organizations and a brief description of their respective contributions to the project. iv. An enumeration of the type of public awareness events and activities conducted, materials produced and distributed and media contacts made. v. Itemization of all speakers and related costs funded by the project. vi. To the extent available, indicators of the reach or impact of the project (e.g. number of people attending an event) and any discernible results. vii. Detailed itemization of requested reimbursable expenditures. viii. Documentation of project implementation (e.g. copies of news stories, photographs, press releases, etc.). ix. Comments and feedback on the NCVRW CAP program and suggestions to improve the program. x. Such other information as may reasonably be requested by NAVAA and/or OVC. 6. The Subgrantee agrees to retain for a period of at least three years from the end of the project and to make available on request to NAVAA, its agents or authorized agents of the U.S. Government all records and financial statements, including adequate documentation of all expenditures and obligations made under this agreement. 1 7. To the extent permitted by law, the Subgrantee agrees to protect, indemnify, defend and hold harmless NAVAA, its officers, directors, employees and agents, against all claims, losses or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney's fees), arising out of or in connection with the activities or events funded under this agreement except those claims arising out of the sole negligence or willful misconduct of the NAVAA. 8. The Subgrantee shall use the following or similar statement on appropriate products and materials produced and/or distributed under this subgrant: "This project is supported by a National Crime Victims' Right Week Community Awareness Project subgrant awarded by the National Association of VOCA Assistance Administrators under a Victims of Crime Act (VOCA) grant from the Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice." 9. The Subgrantee shall not use or permit the use of the logo of the U.S. Department of Justice, Office of Justice Programs, Office for Victims of Crime except on materials that have received prior approval from OVC. 10. The Subgrantee understands and agrees that any training or training materials developed or delivered with funds provided under this subgrant must adhere to OJP Training Guiding Principles for Grantees and Subgrantees, available at http://www.oip.usdoj.gov/funding/olptrainingguidingprinciples.htm. 11. The Subgrantee acknowledges that NAVAA and OVC reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (1) the copyright in any work developed under this subgrant; and (2) any rights of copyright to which a subgrantee purchases ownership with Federal support. The Subgrantee acknowledges that NAVAA and the Office of Justice Programs have the right to: (1) obtain, reproduce, publish, or otherwise use the data first produced under this subgrant; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. 12. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Subgrantee is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this subgrant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 13. The Subgrantee understands and agrees that subgrant funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from these funds, or of the parents or legal guardians of such students. 14. The Subgrantee shall not assign any of its rights or obligations under this agreement, or delegate the performance of any of its duties hereunder, without the prior consent of the NAVAA. I have read and fully understand this agreement and agree to abide by the terms and conditions thereof and certify that I am authorized to enter into this agreement. On behalf of: National Association of VOCA Assistance Administrators (NAVAA): Si Steve Derene Type or Print Name of Authorized Official Executive Director Title November 13. 2014 Date On behalf of: Waterloo Police Department Signature* Buck Clark Type or Print Name of Authorized Official Mayor Title Date t tivtity- *Electronic signature — In accordance with federal law, by entering the printed name, title and date and clicking the above box to mark it with an "X," the Authorized Representative certifies this document to be true and accurate to the same degree as a handwritten signature. 2 FSave & Email