HomeMy WebLinkAboutAecom Technical Services-1/14/2013A ONI
AECOM 319 232 6531 tel
501 Sycamore Street 319 232 0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
U.S. HIGHWAY 63 IMPROVEMENTS
NEWELL STREET TO DONALD STREET
ON-CALL POST DESIGN SERVICES
WATERLOO, IOWA
SUPPLEMENTAL AGREEMENT NO. 9
WHEREAS, a Professional Services Agreement was entered into by the City of Waterloo, Iowa ("City"),
and AECOM Technical Services, Inc., formerly Earth Tech, Inc. ("Consultant'), of Waterloo, Iowa, dated
April 3, 2006, for the altemative evaluation, traffic analysis, environmental documentation, preliminary
design, final design and construction review for improvements on U.S. Highway 63 between the U.S.
218 Interchange and Donald Street in Waterloo, Iowa; and
WHEREAS, Preliminary Engineering (NHSX-63-6(69)-3H-07) was defined and authorized in said
agreement dated April 3, 2006; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 1 dated July 27, 2007,
for engineering services during the construction phase of the U.S. Highway 63 — Westfield Avenue
Connection Project; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 2 dated December 14,
2007, to increase the Estimated Actual Costs for Task 15 — Management of Contaminated Subsurface
Soil provided by Weston Solutions, Inc., due to delay in construction progress related to inclement
weather conditions and management/disposal for excess spoil; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 3 dated August 19,
2010, to include the final design of a 4 -lane highway between Newell Street and Donald Street in
Waterloo, Iowa, in accordance with the Preliminary Plans completed in November 2009; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 4 dated December 3,
2010, to remove the water main design from the Scope of Services; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 5 dated July 25, 2011, to
include final design assistance to the Iowa DOT for U.S. 63 improvements between Franklin Street and
Newell Street in Waterloo, Iowa; and
1AIHEREAS, the City and Consultant entered into Supplemental Agreement No. 6 dated July 25, 2011, to
amend the previous agreements to segregate the sanitary sewer design compensation from the -
Federal -Aid compensation in Supplemental Agreement No. 3 and to include additional design activities
related to Supplemental Agreement No. 3; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 7 dated May 24, 2012,
to amend the previous agreements to revise, repackage and split the project into two construction
contracts; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 8 dated November 14,
2012, to amend the previous agreements to make various revisions to the design, add an evaluation of
construction period, and combine the plans into a single construction contract; and
WHEREAS, the City and Consultant desire to amend the previous agreements to include on-call
services during the bidding and construction phases of the project between Newell Street and Donald
Street.
Page 2
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as
follows:
L PROJECT DESCRIPTION
The project consists of U.S. 63 improvements between Newell Street and Donald Street in
Waterloo, Iowa. The final construction plans were completed as part of the "Final Design"
services for the project.
IL SCOPE OF SERVICES
The Scope of Services includes "on -calf' services requested by the City or Iowa DOT following
the submittal of final construction plans for the above project. It is understood that the Iowa
DOT will complete the construction review and contract administration for this project. The
following tasks are included in this scope. The extent of each task is further defined by the
estimated staff -hours assigned to the task. If required, additional hours or tasks will be added
by supplement agreement.
Task 1. Pre -Letting Consultation. This task includes providing information and interpretation to
the Iowa DOT and/or contractors during the pre -letting phase of the project.
Task 2. Construction Document Modifications. Provide construction document modifications
as requested, to include all work after submittal of the original final plans. This task may include
such items as preparation of addenda, other plan modifications, special provision modifications
or cost estimate updates.
Task 3. Preconstruction Conference. Attend the preconstruction conference. Two engineers
will attend the conference and answer follow-up questions. It is anticipated that planning and
conducting the meeting, and preparing the minutes, will be completed by others.
Task 4. Interpret Plans and Specifications. Interpret the intent of the plans and specifications
for general compliance with the construction contract. Answer design interpretation questions
from the Owner and Contractor, as requested. The Consultant will not, however, guarantee the
performance of any contractor. A portion of this task will be completed by Robinson Engineering
and Craig Ritland Landscape Architects.
Task 5. Shop Drawing Review. Review shop drawings, samples and other submittals as
required of the Contractor by the contract documents for general conformance with the design
concept of the project and for general compliance with the information given in the contract
documents. It is expected that the City will review shop drawings for the traffic signals and
lighting systems. This task includes shop drawing reviews for the enhancements, with minor
assistance to the City on other shop drawings, as requested.
Task 6. Meetings and Site Visits. When requested, attend meetings or perform construction
site visits by design personnel to review the project in the field and to provide designer's
comments. A portion of this task will be completed by Robinson Engineering and Craig Ritland
Landscape Architects.
Task 7. Change Order Consultation. When requested, consider and evaluate Contractor's
suggestions for modifications and report them with recommendation to the Owner. Assist the
Owner in preparing contract change orders.
Task 8. Final Construction Review. Participate in the final construction review with
representatives of the Owner at completion of the project. The Consultant will provide
comments regarding any observed problems with the construction.
A COM
Page 3
Task 9. Setting Property Pins. This task includes the final land survey and setting of property
pins for the new right-of-way acquired for U.S. 63. Property pins will be set after completion of
construction. A plat of survey will be prepared to reflect the new property pins. Recording fees
are not included in this task.
Task 10. Storm Water Pollution Prevention Plan (SWPPP). This task includes preparation of
the SWPPP binder for use during the construction phase of the project. The SWPPP will be
prepared to meet City of Waterloo requirements.
Task 11. - Project Administration. Conduct in-house, project -related administrative activities
throughout the duration of the project. Included are intemal project management, internal
project team meetings, correspondence, filing, budget management, invoicing, monthly reports
and other project -related administrative activities.
111. TIME OF BEGINNING AND COMPLETION
Consultant shall not begin work under this agreement until so directed in writing by the City and
they have received a copy of an executed agreement and a copy of the FHWA authorization.
Work under this agreement shall be completed within six (6) months after completion of the
construction phase of the project.
IV. COMPENSATION
The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of
the original Agreement.
The Estimated Actual Costs, Fixed Fee, Contingency and Maximum Amount Payable for this
supplemental agreement, as stated below and as shown in Attachment A, are segregated from
previous agreements.
Estimated Actual Costs $ 95,875.00
Fixed Fee 10,850.00
Contingency 14,000.00
Maximum Amount Payable $120,725.00
V. In all other aspects, the obligations of the City and Consultant shall remain as specified in the
Professional Services Agreement dated April 3, 2006, and subsequent amendments.
O
Page 4
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 9 as of
the dates shown below:
AECOM TECHNICAL SERVICES, INC.
ouglas W. SchinT, P.E.
Emest G. Clark
Mayor
IOWA DEPARTMENT OF TRANSPORTATION
ACCEPTED FOR AUTHORIZATION
Date December 17, 2012
Date -TUAVOLI l `
By Date
Robert Welper, P.E.
Local Systems Engineer
District 2
L:\work\ADM I NWGREE\SU PPLE\SA9Hwy63.doc
Attachment A
U.S. HIGHWAY 63 IMPROVEMENTS
NEWELL STREET TO DONALD STREET
WATERLOO, IOWA
Post -Design On -Call Services
Cost Analysis
I. Direct Labor Cost (AECOM Technical Services)
Category Hours Rate/Hour Amount
Senior Professional 124 $83.50 $10,354.00
Project Professional 214 $59.60 $12,754.40
Staff Professional 108 $40.00 $4,320.00
Professional 0 $32.00 $0.00
CADD Operator II 40 $30.00 $1,200.00
CADD Operator I 0 $21.00 $0.00
Senior Technician 0 $32.00
Technician 28 $25.50 $714.00
Project Support 60 $27.00 $1,620.00 $30,962.40
574
II. Payroll Burden and Overhead Provisional Costs 160.00% $49,539.84
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 0 0.51 0.00
Per Diem 0 40.00 0.00
Lodging 0 80.00 0.00
B/W Copies 1500 0.06 90.00
Color Copies 200 0.12 24.00
EDM Equipment 0 12.50 0.00
GPS Equipment 0 25.00 0.00
Miscellaneous, Other 260.00
IV. AECOM Estimated Actual Costs
Rounded
V. Subcontract Expense
$374.00
$80,876.24
$80,875.00
Craig Ritland Landscape Architects $9,800.00
Robinson Engineering Company $5,200.00 $15,000.00
VI. Estimated Actual Costs $95,875.00
VII. Fixed Fee $10,850.00
VIII. Contingency $14,000.00
AECOM Technical Services $14,000.00
Craig Ritland Landscape Architects $0.00
Robinson Engineering Company $0.00
IX. Maximum Amount Payable $120,725.00
US Highway 63 Improvements
Newell Street to Donald Street
City of Waterloo, Iowa
Post -Design On -Call Services
Staff Hour Estimate and Subconsultant Cost Estimate
Description of Work
AECOM Technical Services, Inc. Portion
CRLA
Rob Eng
Tota!
Senior
Eng/Prof
Project
Eng/Prof
Staff
Eng/Prof
CADD
Op. II
Tech
Project
Support
Total
Prin.
Land Arch
N.
Assoc
Land Arch
End
1 Pre -Letting Consultation
16
24
40
1
12
i
8
61
2 Construction Document Modifications
12
24
8
24
_ 68
4
46
3 Preconstruction Conference_
6
6
.---•••-••-- 12
4 Interpret Plans & Specifications
24
40
40
_-104
_ 1
12
12
1p
5 ShopDrawing..review...................................._._
_. 8
_...._
_..__..........._?.._..._._..-
.10
1
.._..._.._.....16..._
8
.............-. 35..
6 Meetings and Site Visits
24
24
16
8
72
8
40
12
137
7 Change Order Consultation
8
24
16
4
52
,.., -4
4
60
8 Final Construction Review
6
8M
2
16
4
4
24
9 Setting Property Pins
2
3216
28
M - .
78
78
10 Storm Water Pollution Plan
2
28
4
34--
4
38
11 Protect Administration
24
24
40
88
2
„-_- _ 4 .
4
98
TOTAL HOURS
124
214
108
40
28
60
574
13
96
60
743
Craig Ritland Landscape Architects Cost Estimate
Principal Landscape Architect
Associate Landscape Architect
Total Labor
Expenses
Total Labor & Expenses
Total Estimated Costs (Rounded)
Rate Hours
$1,430.00 $110.00 13
$8,160.00 $85.00 96
$9,590.00
$200.00
$9,790.00
$9,800.00
Robinson Engineerng Company Cost Estimate Rate Hours
Senior Engineer $0.00 $103.00 0
Engineer $5,160.00 $86.00 60
Total Labor $5,160.00
Total Estimated Costs (Rounded) $5,200.00