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Home My WebLink AboutAecom Technical Services-1/13/2014 (2)CITY OF WATERLOO DEPARTMENT OF ENGINEERING TRANSMITTAL 715 Mulberry Street Waterloo, IA 50703 DATE:3/8/13 TO: Maria Armstrong Transmitted herewith are: QUANTITY Contract No.790 PROJ ECT: NHSX-63-6(69)-3H-0 DESCRIPTION Agreement Change Order Contracts and Bonds Engineering Contract Maintenance Bond Plans and Specifications Punch List TV Reports One Original Supplemental Agreement No. 9 One Copy n n n n "Notice -To -Proceed" e-mail and FHWA Authorization) For your Action For your Approval For your Information For your signature Other n n n Per Your Request Per our Conversation For your review For your Files COMMENTS: Cc: Michelle Weidner w/attachments, Pauline Closson w/attachments, File w/attachments City Engineering Department By. Jeff Bales, Associate Engineer JEFF BALES From: JEFF BALES Sent: Thursday, February 21, 2013 4:24 PM To: Bob Lentz (BOB.LENTZ@aecom.com) Subject: FW: FHWA Authorization for SA#9 Attachments: FHWA Authorization for 0636(069) SA#9.pdf Bob, Please consider this e-mail you "Notice -to -Proceed" with work under Supplemental Agreement No. 9, effective Friday, February 22"d, 2013. Thanks. Jeff Bales Associate Engineer City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 319-291-4312 From: Welper, Robert [DOT] jmailto:Robert.Welper@dot.iowa.govl Sent: Thursday, February 21, 2013 4:17 PM To: JEFF BALES Cc: 'Lentz, Bob'; Suntken, Christopher [DOT] Subject: FHWA Authorization for SA#9 Please see attached FHWA authorization for Supplemental Agreement #9. The City may direct AECOM to proceed as it sees fit. I will sign and date SA#9 today and forward originals back to the City. Robert A. Welper P.E. District 2 Local Systems Engineer 1420 Fourth Street SE Mason City, IA 50401 (641) 422-9467 1 Run Date 02/21/2013 Run Time 17:12:38 U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION FEDERAL -AID PROJECT MODIFICATION Report: FMISDO6A Page 1 STATE: IOWA PROJECT NO:0636(069) NO: 2 STATE PROJ. NO(S): 3H070636069 DESCRIPTION: U.S. 63/218 North to Donald St. & John Deere Entrance in the city of Waterloo. Preliminary Engineering CLASSIFICATION OF PHASE OF WORK: CONSTR THE PROJECT AGREEMENT FOR THE ABOVE -REFERENCED PROJECT ENTERED INTO BETWEEN THE UNDERSIGNED PARTIES AND EXECUTED BY THE DIVISION ADMINISTRATOR ON 04/10/2006 IS HEREBY MODIFIED AS FOLLOWS: PROGRAM URBAN/ FORMER AMOUNT REVISED AMOUNT CODE WITH H660 ESTIMATED TOTAL OF PROJECT $1,521,500.00 $1,521,500.00 FEDERAL FUNDS $1,521,500.00 $1,521,500.00 ADV CONSTRUCTION FUNDS $0.00 $0.00 PERCENT FEDERAL SHARE 100.00% 100.00% L680 ESTIMATED TOTAL OF PROJECT $395,736.00 $395,736.00 FEDERAL FUNDS $316,589.00 $316,589.00 ADV CONSTRUCTION FUNDS $0.00 $0.00 PERCENT FEDERAL SHARE 80.00% 80.00% LY20 ESTIMATED TOTAL OF PROJECT $198,964.00 $198,964.00 FEDERAL FUNDS $159,171.00 $159,171.00 ADV CONSTRUCTION FUNDS $0.00 $0.00 PERCENT FEDERAL SHARE 80.00% 80.00% LY30 ESTIMATED TOTAL OF PROJECT $0.00 $120,725.00 FEDERAL FUNDS $0.00 $96,580.00 ADV CONSTRUCTION FUNDS $0.00 $0.00 PERCENT FEDERAL SHARE 80.00% STATE REMARKS: NHSX-63-6(69)-3H-07 - AMEND MOD. $2 - Added LY30-IA 205 for S.A. #9. NHSX-63-6(69)-3H-07 - AMEND MOD. #1 - Added L680 & LY20 for SA #3 for final design services only. STIP $316,589(L680) & STIP $481,331(LY20- IA114), Item# 00807. NHSX-63-6(69)-3H-07, FA 100, DEMO IA062, ITEM# 60661, Request for all phases of PE. -DCS DIVISION REMARKS: ALL OTHER TERMS AND CONDITIONS OF THE PROJECT AGREEMENT WILL REMAIN IN FULL FORCE AND EFFECT. DEPARTMENT OF TRANSPORTATION AVAILABLE FUNDS CERTIFIED BY: APPROVAL RECOMMENDED BY: APPROVED AND AUTHORIZED BY: FEDERAL HIGHWAY ADMINISTRATION APPROVAL RECOMMENDED BY: APPROVED AND AUTHORIZED BY: DANIEL C. STOKES DANIEL C. STOKES DANIEL C. STOKES MAX G. GROGG MAX G. GROGG DATE: 01/11/2013 DATE: 01/11/2013 DATE: 01/11/2013 DATE: 02/21/2013 DATE: 02/21/2013 Run Date 02/21/2013 Run Time 17:12:38 MODIFICATION APPROVED BY: U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION FEDERAL -AID PROJECT MODIFICATION Report: FMISDO6A Page 2 PETER E. JENSEN DATE: 02/21/2013 A=COM AECOM 319 232 6531 tel 501 Sycamore Street 319 232 0271 fax Suite 222 Waterloo, Iowa 50703 Please return this copy to: www.aecom.com City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 U.S. HIGHWAY 63 IMPROVEMENTS NEWELL STREET TO DONALD STREET ON-CALL POST DESIGN SERVICES WATERLOO, IOWA SUPPLEMENTAL AGREEMENT NO. 9 WHEREAS, a Professional Services Agreement was entered into by the City of Waterloo, Iowa ("City"), and AECOM Technical Services, Inc., formerly Earth Tech, Inc. ("Consultant"), of Waterloo, Iowa, dated April 3, 2006, for the alternative evaluation, traffic analysis, environmental documentation, preliminary design, final design and construction review for improvements on U.S. Highway 63 between the U.S. 218 Interchange and Donald Street in Waterloo, Iowa; and WHEREAS, Preliminary Engineering (NHSX-63-6(69)--3H-07) was defined and authorized in said agreement dated April 3, 2006; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 1 dated July 27, 2007, for engineering services during the construction phase of the U.S. Highway 63 — Westfield Avenue Connection Project; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 2 dated December 14, 2007, to increase the Estimated Actual Costs for Task 15 — Management of Contaminated Subsurface Soil provided by Weston Solutions, Inc., due to delay in construction progress related to inclement weather conditions and management/disposal for excess spoil; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 3 dated August 19, 2010, to include the final design of a 4 -lane highway between Newell Street and Donald Street in Waterloo, Iowa, in accordance with the Preliminary Plans completed in November 2009; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 4 dated December 3, 2010, to remove the water main design from the Scope of Services; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 5 dated July 25, 2011, to include final design assistance to the Iowa DOT for U.S. 63 improvements between Franklin Street and Newell Street in Waterloo, Iowa; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 6 dated July 25, 2011, to amend the previous agreements to segregate the sanitary sewer design compensation from the Federal -Aid compensation in Supplemental Agreement No. 3 and to include additional design activities related to Supplemental Agreement No. 3; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 7 dated May 24, 2012, to amend the previous agreements to revise, repackage and split the project into two construction contracts; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 8 dated November 14, 2012, to amend the previous agreements to make various revisions to the design, add an evaluation of construction period, and combine the plans into a single construction contract; and WHEREAS, the City and Consultant desire to amend the previous agreements to include on-call services during the bidding and construction phases of the project between Newell Street and Donald Street. AL COM Page 2 NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows: I. PROJECT DESCRIPTION The project consists of U.S. 63 improvements between Newell Street and Donald Street in Waterloo, Iowa. The final construction plans were completed as part of the "Final Design" services for the project. II. SCOPE OF SERVICES The Scope of Services includes "on-call" services requested by the City or Iowa DOT following the submittal of final construction plans for the above project. It is understood that the Iowa DOT will complete the construction review and contract administration for this project. The following tasks are included in this scope. The extent of each task is further defined by the estimated staff -hours assigned to the task. If required, additional hours or tasks will be added by supplement agreement. Task 1. Pre -Letting Consultation. This task includes providing information and interpretation to the Iowa DOT and/or contractors during the pre -letting phase of the project. Task 2. Construction Document Modifications. Provide construction document modifications as requested, to include all work after submittal of the original final plans. This task may include such items as preparation of addenda, other plan modifications, special provision modifications or cost estimate updates. Task 3. Preconstruction Conference. Attend the preconstruction conference. Two engineers will attend the conference and answer follow-up questions. It is anticipated that planning and conducting the meeting, and preparing the minutes, will be completed by others. Task 4. Interpret Plans and Specifications. Interpret the intent of the plans and specifications for general compliance with the construction contract. Answer design interpretation questions from the Owner and Contractor, as requested. The Consultant will not, however, guarantee the performance of any contractor. A portion of this task will be completed by Robinson Engineering and Craig Ritland Landscape Architects. Task 5. Shop Drawing Review. Review shop drawings, samples and other submittals as required of the Contractor by the contract documents for general conformance with the design concept of the project and for general compliance with the information given in the contract documents. It is expected that the City will review shop drawings for the traffic signals and lighting systems. This task includes shop drawing reviews for the enhancements, with minor assistance to the City on other shop drawings, as requested. Task 6. Meetings and Site Visits. When requested, attend meetings or perform construction site visits by design personnel to review the project in the field and to provide designer's comments. A portion of this task will be completed by Robinson Engineering and Craig Ritland Landscape Architects. Task 7. Change Order Consultation. When requested, consider and evaluate Contractor's suggestions for modifications and report them with recommendation to the Owner. Assist the Owner in preparing contract change orders. Task 8. Final Construction Review. Participate in the final construction review with representatives of the Owner at completion of the project. The Consultant will provide comments regarding any observed problems with the construction. A=COM Page 3 Task 9. Setting Property Pins. This task includes the final land survey and setting of property pins for the new right-of-way acquired for U.S. 63. Property pins will be set after completion of construction. A plat of survey will be prepared to reflect the new property pins. Recording fees are not included in this task. Task 10. Storm Water Pollution Prevention Plan (SWPPP). This task includes preparation of the SWPPP binder for use during the construction phase of the project. The SWPPP will be prepared to meet City of Waterloo requirements. Task 11. - Project Administration. Conduct in-house, project -related administrative activities throughout the duration of the project. Included are internal project management, internal project team meetings, correspondence, filing, budget management, invoicing, monthly reports and other project -related administrative activities. III. TIME OF BEGINNING AND COMPLETION Consultant shall not begin work under this agreement until so directed in writing by the City and they have received a copy of an executed agreement and a copy of the FHWA authorization. Work under this agreement shall be completed within six (6) months after completion of the construction phase of the project. IV. COMPENSATION The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of the original Agreement. The Estimated Actual Costs, Fixed Fee, Contingency and Maximum Amount Payable for this supplemental agreement, as stated below and as shown in Attachment A, are segregated from previous agreements. Estimated Actual Costs $ 95,875.00 Fixed Fee 10,850.00 Contingency 14.000.00 Maximum Amount Payable $120,725.00 V. In all other aspects, the obligations of the City and Consultant shall remain as specified in the Professional Services Agreement dated April 3, 2006, and subsequent amendments. A=COM Page 4 IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 9 as of the dates shown below: AECOM TECHNICAL SERVICES, INC. By ouglas W. Schin CITY OF W7ERLOO, IOWA By Ernest G. Clark Mayor IOWA DEPARTMENT OF TRANSPORTATION ACCEPTED FOR AUTHORIZATION By 1"� Robert Welper, P.E. Local Systems Engineer District 2 L:\work\ADM I MAGREE\SUPPLE\SA9Hwy63.doc Date December 17, 2012 Date -T,V X () DateEZ Attachment A U.S. HIGHWAY 63 IMPROVEMENTS NEWELL STREET TO DONALD STREET WATERLOO, IOWA Post -Design On -Call Services Cost Analysis I. Direct Labor Cost (AECOM Technical Services) Category Hours Rate/Hour Amount Senior Professional 124 $83.50 $10,354.00 Project Professional 214 $59.60 $12,754.40 Staff Professional 108 $40.00 $4,320.00 Professional 0 $32.00 $0.00 CADD Operator II 40 $30.00 $1,200.00 CADD Operator I 0 $21.00 $0.00 Senior Technician 0 $32.00 Technician 28 $25.50 $714.00 Project Support 60 $27.00 $1,620.00 $30,962.40 574 II. Payroll Burden and Overhead Provisional Costs 160.00% $49,539.84 III. Direct Project Expenses Category Units Rate/Unit Amount Mileage 0 0.51 0.00 Per Diem 0 40.00 0.00 Lodging 0 80.00 0.00 B/W Copies 1500 0.06 90.00 Color Copies 200 0.12 24.00 EDM Equipment 0 12.50 0.00 GPS Equipment 0 25.00 0.00 Miscellaneous, Other 260.00 IV. AECOM Estimated Actual Costs Rounded V. Subcontract Expense $374.00 $80,876.24 $80,875.00 Craig Ritland Landscape Architects $9,800.00 Robinson Engineering Company $5,200.00 $15,000.00 VI. Estimated Actual Costs $95,875.00 VII. Fixed Fee $10,850.00 VIII. Contingency $14,000.00 AECOM Technical Services $14,000.00 Craig Ritland Landscape Architects $0.00 Robinson Engineering Company $0.00 IX. Maximum Amount Payable $120,725.00 US Highway 63 improvements Newell Street to Donald Street City of Waterloo, Iowa Post -Design On -Call Services Staff Hour Estimate and Subconsultant Cost Estimate Description of Work AECOM Technical Services, Inc. Portion CRLA Rob Eng Total Senior Eng/Prof Project Eng/Prof Staff Eng/Prof CADD Op. II Tech Project Support Total Prin. Land Arch Assoc Land Arch Eng. 1 Pre -Letting Consultation 16 24 40 1 12 8 61 2 Construction Document Modifications 12 24 8 24 68 4 4 76 3 Preconstruction Conference 6 6 12 12 4 Interpret Plans & Specifications 24 40 40 104 1 12 12 129 5 Shop Drawing review 8 2 10 1 16 8 35 6 Meetings and Site Visits 24 24 16 8 72 8 40 12 132 7 Change Order Consultation 8 24 16 4 52 4 4 60 8 Final Construction Review 6 8 2 16 4 4 24 9 Setting Property Pins 2 32 16 28 78 78 10 Storm Water Pollution Plan 2 28 4 34 4 38 11 Project Administration 24 24 40 88 2 4 4 98 TOTAL HOURS 124 214 108 40 28 60 574 13 96 60 743 Craig Ritland Landscape Architects Cost Estimate Principal Landscape Architect Associate Landscape Architect Total Labor Expenses Total Labor & Expenses Total Estimated Costs (Rounded) Rate Hours $1,430.00 $110.00 13 $8,160.00 $85.00 96 $9,590.00 $200.00 $9,790.00 $9,800.00 Robinson Engineemg Company Cost Estimate Rate Hours Senior Engineer $0.00 $103.00 0 Engineer $5,160.00 $86.00 60 Total Labor $5,160.00 Total Estimated Costs (Rounded) $5,200.00 VI A1!3 NOSdw eLot 17 z Nvr Z101alsJO NOIIV1dOdSNvO1301N3W1ddd30 VM01