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HomeMy WebLinkAboutInVision Architecture-2/11/2013CITY OF WATERLOO Council Communication City Council Meeting: February 11, 2013 Prepared: February 5, 2013 Dept. Head Signature: # of Attachments: 17 SUBJECT: Facilities Maintenance Plan - Five Sullivan Brothers Convention 'Center Submitted by: Craig Clark - Building Official/Maintenance Administrator Recommended City Council Action: Resolution approving Facilities Maintenance Plan with Invision Architecture in the amount of $27,000.00. Summary Statement Expenditure Required: $27,000.00 Source of Funds 412-22-4900-2152 Background Information: 12/18/12 Craig Clark, Maintenance Administrator City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Craig: RE: Sullivan Brothers Convention Center Master Facility Plan We are pleased to provide this proposal for studying improvements to the Convention Center to meet current and future program needs. We have had an initial meeting with key stakeholders and have gained an initial understanding of the project goals. We have based our proposal on a work plan that includes the following: • • Initial meeting to understand the goals of the key stakeholdersc. • Walkthrough of the building to determine the condition of the existing structure and equipment04 c0 • Develop conceptual diagrams to investigate potential expansion/renovation strategies to meet current and future convention center needs 3 • Identify replacement/renovation strategies for existing space and equipment , P • Develop cost order of magnitude cost opinions to assist in evaluating conceptual options 3 . N • Review meeting with key stakeholders = a 2 • Further develop selected conceptual option to consider cost and phasing o h • Development of master color and finish palette for renewal of existing finishes in the convention 2 o center • Develop graphics and report to communicate selected conceptual option to stakeholders and others • Presentation of recommendations to stakeholders and Mayor and Council E Deliverables will include: Z o • 0 • O • Meeting minutes from each presentation. Meeting minutes will be distributed electronically to } meeting key stakeholders • Report showing recommendations for improvements/ expansion of the Convention Center with all concepts included in an Appendix. The report will be provided in pdf format to facilitate distribution We will work with Modus engineers for assessment and recommendations regarding mechanical and electrical systems improvements/replacement. We anticipate working on the project from December through February and completing the master facility plan by the end of February. This schedule can be adjusted as required to meet your needs. Craig Clark 12/18/2012 Page 2 of 3 We propose to provide the services to complete working on an hourly basis with a maximum fee of $27,000. We will bill only for time we expend on the project. We do not anticipate any reimbursable expenses. Statements will be issued on a monthly basis. A copy of our hourly billing rates is attached. I will be the primary contact for INVISION. Please contact me with any questions or if you would like further clarification of our proposal. If this proposal is acceptable, please print two copies and sign or have the appropriate person sign and provide one copy for our files. We look forward to the opportunity to work with you on this strategic investment in future of the Five Sullivan Brothers Convention Center. Sincterely, Michael Broshar, AIA ed by: • Fthruaxf I rd 13 Signature "`� Date ,� Printed Name TitiLel(kir v sf 6r. 06144-- Craig Clark 12/18/2012 Page 3 of 3 INVISION Architecture Billing Rates December 2012 Principal $200.00 Senior Architect $135.00 Project Manager II $110.00 - $120.00 Project Manager I $95.00 Intern Architect II $85.00 Intern Architect I $70.00 - $90.00 Student Intern $50.00 Interior Designer $70.00 - $80.00 Standards and Model Content Manager $85.00 Draftsperson $60.00 Administrative $55.00 - $80.00