Loading...
HomeMy WebLinkAboutWaterloo Water Works-5/28/2013 (3)CITY OF WATERLOO PHONE SYSTEM AGREEMENT NOW on this day of 1r , 2013, the Waterloo Water Works and the City of Waterloo, Ia, enter into this Agreement for and in consideration of the mutual covenants and promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged. I. RECITALS WHEREAS, both parties have the need to replace their existing telephone system; and WHEREAS, the parties presently have share network infrastructure and the ability to achieve cost savings and enhanced functionality by sharing a unified phone system; and WHEREAS, the parties believe that the payments to be made to the contractor would best be handled by the City of Waterloo. NOW, THEREFORE, the parties agree as follows: II. TERMS OF AGREEMENT A. PURPOSE. Refer to Recitals. B. JURISDICTION. The jurisdiction for responsibility for design shall be with the City of Waterloo, with input from the Waterloo Water Works. C. FINANCING. The Waterloo Water Works and the City of Waterloo shall share the costs for the Project according to the following: 1. The Waterloo Water Works shall pay $8,002.85 of the cost of the phone system. This is calculated as 5.6% of the core system's equipment and implementation cost, derived by taking the number of Water Works phones (26) divided by the total number of phones in the system (465). 2. The Water Works shall also pay the costs of any Alternate Bids they opt to select. 3. The City of Waterloo shall be responsible for administering the payments to the contractor, to bill the Waterloo Water Works and the Waterloo Water Works shall make payment within fifteen (15) days of said billing. 4. Financing for this Project shall be the responsibility of each of the parties hereto as reflected in this Agreement. D. ADMINISTRATION OF AGREEMENT. The City of Waterloo shall follow the current City bidding procedures for the project and administer the letting and implementation of said Project. The Waterloo Water Works shall be notified of all meetings involving said Project and shall have the right of review and acceptance of the bid award. E. DURATION. This Agreement shall be in effect until completion of the project or termination by written agreement of all parties. DATED this day of , 2013. ATTEST: Waterloo Water Works (C2 By: Terry M. Kuntz Board of Trustees Waterloo Water Works Dennis Clark, General Manager and Board Secretary STATE OF IOWA, BLACK HAWK COUNTY, ss: On this ju day of .i74)1) , , 2013, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Terry M. Kuntz and Dennis Clark, to me personally known, and who, being by me duly sworn, did say that they are the Board of Trustees Chair and the Board Secretary, respectively, of the Waterloo Water Works; and that the instrument was signed and sealed on behalf of the utility by authority of its Board of Trustees as contained in the Resolution adopted by the Board of Trustees, on the 46 92 day of ji4f'C , 2013, and that Terry M. Kuntz and Dennis Clark acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the utility, by it voluntarily executed. 1f(0 «, Notary P9 Iic in and for the State of Iowa - CITY OF WATERLOO, IOWA "(4/11/e/Y Ernest G. Clark, Mayor City of Waterloo ATTEST: Suzy Sch - res, City Clerk STATE OF IOWA, BLACK HAWK COUNTY, ss: On this day of , 2013, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council as contained in the Resolution adopted by the City Council, under Council Action No. of the City Council on the day of 2013, and that Ernest G. Clark and Suzy Schares acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. otary Public in and for the State of Iowa ELLA L ELLIS COMMISSION NO. 225 �" a Mr co Iss CITY OF WATERLOO PHONE SERVICE AGREEMENT NOW on this ,e Q V-- day of �� c , 2013, the Waterloo Water Works and the City of Waterloo, lov, enter into this Agreement for and in consideration of the mutual covenants and promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged. I. RECITALS WHEREAS, both parties have a shared telephone system in the interest of achieving cost savings and additional functionality; and WHEREAS, the parties believe that the payments to be made to the Service Provider would best be handled by the City of Waterloo. NOW, THEREFORE, the parties agree as follows: I1. TERMS OF AGREEMENT A. PURPOSE. Refer to Recitals. B. FINANCING. The Waterloo Water Works and the City of Waterloo shall share the costs for phone service according to the following: 1. The Waterloo Water Works shall pay 5.6% of the cost of PRI service for the City of Waterloo, derived by taking the number of Water Works phones (26) divided by the total number of phones in the system (465). 2. The Water Works shall maintain and pay for POTS service it deems necessary. 3. The Water Works shall pay for long distance costs it is responsible for above the allotted minutes included with the PRI service. 4. The City of Waterloo shall be responsible for administering the payments to the Service Provider, to bill the Waterloo Water Works and the Waterloo Water Works shall make payment within fifteen (15) days of said billing. 5. Financing for this Project shall be the responsibility of each of the parties hereto as reflected in this Agreement. D. ADMINISTRATION OF AGREEMENT. The City of Waterloo shall follow the current City bidding procedures for soliciting service and shall administer the agreement by coordinating service with the Service Provider. The Waterloo Water Works shall be notified of any changes of service which the City of Waterloo is made aware of by the Service Provider. F. DURATION. This Agreement shall be in effect for five years unless termination is agreed to by all parties by written agreement. DATED this —— day of i��.� , 2013. ATTEST: Waterloo Water Works 0, By: Terry M. Board of rus ees Waterloo Water Works Dennis Clark, General Manager and Board Secretary STATE OF IOWA, BLACK HAWK COUNTY, ss: On this day of S?, i , 2013, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Terry M. Kuntz and Dennis Clark, to me personally known, and who, being by me duly sworn, did say that they are the Board of Trustees Chair and the Board Secretary, respectively, of the Waterloo Water Works; and that the instrument was signed and sealed on behalf of the utility by authority of its Board of Trustees as contained in the Resolution adopted by the Board of Trustees, on the a- day of 02,4411. , 2013, and that Terry M. Kuntz and Dennis Clark acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the utility, by it voluntarily executed. az I , OCGP Pot ry ublic ina and for the State of Iowa CITY OF WATERLOO, IOWA ATTEST: 1 - cLAct Suzy Schales, City Clerk rnest G. Clark, Mayor City of Waterloo STATE OF IOWA, BLACK HAWK COUNTY, ss: On this day of , 2013, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council as contained in the Resolution adopted by the City Council, under Council Action No. of the City Council on the day of , 2013, and that Ernest G. Clark and Suzy Schares acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Nota Public i and for the State of Iowa ELA L FLUS1,:a.,..i M.225874