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Home My WebLink AboutAecom Technical Services-10/21/2013CITY OF WATERLOO Council Communication City Council Meeting: October 28, 2013 Prepared: October 23, 2013 Dept. Head Signature: Eric Thorson # of Attachments: SUBJECT: FY 2012 East Donald Street Improvements Contract No. 797, STP -U-8155(714)-70-07 Supplemental Agreement No. 2 With AECOM Technical Services Construction -Related Services Submitted by: Leff Bales, Associate Engineer Recommended City Council Action: Approve Supplemental Agreement No. 2 for above -referenced project and authorize Mayor to sign and enter into said agreement. Summary Statement During project construction, utility conflicts were discovered that required an extension of the original construction contract timeframe, which required additional field time, construction review and administration to complete construction -related services. The actual construction time extended an additional 8 -weeks over the original estimated construction schedule, thus requiring additional staff hours to complete CRS work. Staff has reviewed this cost plus fixed fee agreement and recommends Council approval. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $21,500 Source of Funds 80% Federal Funds or $17,200 and 20% Local Funds (Local Option Sales Tax) or $4,300 Policy Issue N/A Alternative N/A Background Information: A=COM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com DONALD STREET IMPROVEMENTS U.S. HIGHWAY 63 TO MILDRED STREET WATERLOO, IOWA SUPPLEMENTAL AGREEMENT NO. 2 WHEREAS, a Professional Services Agreement was entered into by the City of Waterloo, Iowa (City), and AECOM Technical Services, Inc. (Consultant), of Waterloo, Iowa, dated October 6, 2010, for the preliminary design, final design and construction review for improvements on Donald Street from U.S. Highway 63 to Mildred Street in Waterloo, Iowa; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 1 dated May 23, 2012, for the construction -related services for the Donald Street Improvements; and WHEREAS, the City and Consultant desire to amend the previous agreement to include additional engineering services during the construction phase of the Donald Street Improvements. NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows: L SCOPE OF SERVICES Services to be provided under this supplemental agreement include the additional field review, reporting and contract administration for the construction of the Donald Street Improvements from U.S. Highway 63 to Mildred Street necessary due to the additional construction time which is required for the project. During project construction, utility conflicts were discovered, including Century Link and Mid -American Gas that required an extension of the original construction contract timeframe, which will require additional field time and project administration to complete the construction -related services through the extended timeframe. Additional intersection coordination was also required for the staging at the U.S. Highway 63 intersection due to the U.S. Highway 63 concurrent construction. Due to the extended construction timeframe required, field review time will extend an additional 8 weeks over the original estimated construction schedule. Therefore, the following tasks from the original agreement will require additional staff hours to complete: Task 5. Progress and Quality of Construction. Maintain direct contact with the City's representative or his authorized representative to the extent necessary to inform the City's representative of the progress and quality of construction work performed. Provide the necessary qualified staff at the job site to act under the authority of the City's representative, and observe and review the work in progress and determine whether the work is in general conformity with the contract plans and specifications. It is understood that responsibility for the correctness of every detail of construction is beyond the scope of this agreement. The Consultant shall not assume management or direction of the contractor's operations or any utility company's operations. AXOM Page 2 Nothing in this agreement shall be construed as giving the Consultant the responsibility or authority to direct or supervise construction methods, means, techniques, procedures or safety methods used by the contractor, subcontractors, or utility companies performing the actual construction work. Neither observations by the Consultant nor inspections, tests or approvals, shall relieve the contractor, subcontractors or utility companies from their obligation to perform the work in accordance with the requirements of the contract documents The contractor has ultimate responsibility to monitor all his work to ensure proper quality, safety and completion within the contract time, as do the utility companies involved in this project. Task 7. Reports. Prepare and submit daily, weekly and monthly reports as required by Iowa DOT's Materials Department Instruction Memorandums and Iowa DOT's Construction Manual. Also includes preparation and submittal of change and extra work orders, subcontract requests and other forms as are normally utilized by the Iowa DOT on construction projects. Reports are to be submitted per Iowa DOT Standards for reporting, and copies of reports are to be submitted to the City. Task 8. Estimates. Make monthly or bi-monthly reports to the City's representative, or his authorized representative, of the estimated amount of materials furnished and delivered and the work performed. Review and approve estimates for progress and final payment. Task 9. Pay Quantities. Measure and document construction pay quantities and perform functions necessary to assist with funding reimbursement for the project. Task 14. Proiect Administration. Attend periodic construction meetings and conduct intraoffice administration and coordination of the project. II. COMPENSATION The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of the original agreement. The estimated actual costs, fixed fee, contingency and maximum amount payable for this supplemental agreement, as stated below and as shown in Attachment A, are to be integrated with Supplemental Agreement No. 1. S.A. No. 1 S.A. No. 2 Total Estimated Actual Costs $171,160.00 $19,100.00 $190,260.00 Fixed Fee 20,980.00 2,400.00 23,380.00 Contingency 0.00 0.00 0.00 Maximum Amount Payable $192,140.00 $21,500.00 $213,640.00 III. In all other respects, the obligations of the City and Consultant shall remain as specified in the Professional Services Agreement dated October 6, 2010. A=COM Page 3 IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 2 as of the dates shown below: AECOM TECHNICAL SERVICES, INC. By / _pC/! N % ' :r Date October 23, 2013 Douglas W. Sch' ' • - , P.E. Associate Vice President CITY OF WATERLOO, IOWA By Date Ernest G. Clark, Mayor IOWA DEPARTMENT OF TRANSPORTATION ACCEPTED FOR AUTHORIZATION By Date Robert Welper, P.E. Local Systems Engineer District 2 L:\work\ADMI N\AGREE\SUPPLE\SA2WatDonaldStrl m prUs63toMi Idred.docx Attachment A Donald Street Improvements U.S. Highway 63 to Mildred Street Waterloo, Iowa Additional Construction Related Services Cost Analysis I. Direct Labor Cost (AECOM Technical Services) Category Hours Rate/Hour Amount Senior Professional 0 $85.30 $0.00 Project Professional 52 $61.00 $3,172.00 Staff Professional 4 $41.00 $164.00 Professional 0 $30.30 $0.00 CADD Operator 11 0 $30.60 $0.00 CADD Operator I 0 $21.75 $0.00 Senior Technician 104 $33.00 $3,432.00 Technician 0 $26.25 $0.00 Project Support 22 $27.75 $610.50 $7,378.50 182 II. Payroll Burden and Overhead Provisional Costs 153.40% $11,318.62 III. Direct Project Expenses Category Units Rate/Unit Amount Mileage 500 0.565 282.50 Per Diem 0 40.00 0.00 Lodging 0 80.00 0.00 B/W Copies 200 0.06 12.00 Color Copies 50 0.12 6.00 EDM Equipment 0 12.50 0.00 GPS Equipment 0 25.00 0.00 Miscellaneous, Other 100.00 $400.50 IV. AECOM Estimated Actual Costs $19,097.62 Rounded $19,100.00 V. Subcontract Expense $0.00 VI. Estimated Actual Costs VII. Fixed Fee VIII. Contingency $19,100.00 $2,400.00 $0.00 IX. Maximum Amount Payable $21,500.00 Attachment A Donald Street Improvements U.S. Highway 63 to Mildred Street Waterloo, Iowa Additional Construction Related Services Staff Hour Estimate Description of Work Senior Prof. Project Prof. Staff Prof. CADD Op. II Senior Tech Tech Project Support Total 5 Progress & Quality of Construction 20 4 80 10 114 7 Reports 4 8 4 16 8 Estimates 4 8 12 9 Pay Quantities 4 8 12 14 Project Administration 20 8 28 TOTAL HOURS 0 52 4 0 104 0 22 182