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HomeMy WebLinkAboutIowa Department of Transportation-11/12/2013CITY OF WATERLOO Council Communication City Council Meeting: November 12, 2013 Prepared: November 5, 2013 Dept. Head Signature: Eric Thorson # of Attachments: SUBJECT: 1-380 RESURFACING PROJECT IMX 380-7(110)68-02.07 RIVER FOREST ROAD TO MITCHELL AVENUE PRECONSTRUCl ION AGREEMENT WITH IOWA DOT Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Approve Preconstruction Agreement with the Iowa Depai Unent of Transportation for primary road improvements on I-380 from River Forest Road to Mitchell Avenue and authorize Mayor to sign and enter into said agreement. Summary Statement The DOT will design, let, and inspect construction of hot mix asphalt resurfacing on I-380 from River Forest Road to Mitchell Avenue. The City will upgrade six video detection cameras and replace existing loop detectors with video detection cameras at an estimated cost of $39,600. The DOT will reimburse the City for this work. Expenditure Required $39,600 Source of Funds Iowa Department of Transportation Primary Road Funds Policy Issue N/A Alternative N/A Background Information: The Iowa Department of Transportation is actively developing plans to rehabilitate I-380 from River Forest Road northerly to Mitchell Avenue in Waterloo. The project is scheduled to be let January 22, 2014 for construction in the 2014 season. The project includes patching and resurfacing of 4 -inches of hot mixed asphalt (HMA). In addition, there will be improvements to bridge approaches and guardrail. August 2013 IOWA DEPARTMENT OF TRANSPORTATION Preconstruction Agreement For Primary Road Project Counfy Black Hawk City Waterloo Project No. IMX-380-7(110)68-02-07 Iowa DOT Agreement No. 2014-6-171 Staff Action No. N/A This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter designated the "DOT", and the city of Waterloo, Iowa, a Local Public Agency, hereafter designated the "LPA" in accordance with Iowa Code Chapters 28E, 306, 306A and 313.4 as applicable; The DOT proposes to establish or make improvements to 1-380 within Black Hawk County, Iowa; and The DOT and the. LPA are willing to jointly participate in said project, in the manner hereinafter provided; and This Agreement reflects the current concept of this project which is subject to modification by mutual agreement between the LPA and the DOT; and Therefore, it is agreed as follows: 1. Project Information a. The DOT will design, let, and inspect construction of the following described project in accordance with the project plans and DOT standard specifications: Hot Mix Asphalt (HMA) resurfacing on 1-380 from River Forest Road to Mitchell Avenue. b. As part of the project, the LPA hasrequestedinstallation of video detection cameras in lieu of replacing the signal loop detectors at the northbound Mitchell Avenue and San Marven exit ramp terminals within the city. The LPA will be responsible for the installation of the video detection cameras. The DOT will reimburse the city for the equivalent cost of replacing the loop detectors. (See Exhibit A for location and Exhibit B for costs). 2. Project Costs a. The DOT shall reimburse the LPA for its share of the project costs estimated at $39,600, as shown in Exhibit B. The amount paid by the DOT upon completion of construction and proper billing by the LPA will be lump sum of equivalent cost to replace the loop detectors as shown in Exhibit B. b. The DOT will bear all costs except those allocated to the LPA under other terms of this Agreement. 3. Traffic Control a. 1-380 through -traffic will be maintained during the construction. b. Nighttime ramp closures may be necessary. If so, the DOT will temporarily close the ramp(s) by formal action in accord with Iowa Code section 306.41. In that case ramp traffic will be detoured as 20146-171 Waterloo.docx 1 August 2013 necessary. The LPA will authorize the DOT to erect and maintain signs within its jurisdiction, consistent with Part 6 of the "Manual on Uniform Traffic Control Devices", as necessary to direct traffic to and along said detour route during the construction period. The DOT will also remove said signs when the detour is discontinued. Details will be shown on the traffic control sheet(s) within the project plans. A separate detour agreement will be negotiated and the LPA will be eligible for compensation for the detour in accordance with the DOT Detour Policy. 4. Right of Way and Permits a. Subject to the provisions hereof, the LPA in accordance with 761 Iowa Administrative Code Chapter 150.3(1)c and 150.4(2) will remove or cause to be removed (within the corporate limits) all encroachments or obstructions in the existing primary highway right of way. The LPA will also prevent the erection and/or placement of any structure or obstruction on said right of way or any additional right of way which is acquired for this project including but not limited to private signs, buildings, pumps, and parking areas. b. The DOT will be responsible for the coordination of utility facility adjustments for the primary road project. c. If relocating utilities is necessary, the LPA agrees to relocate all utilities necessary for construction which are located within the existing street or alley right of way, subject to the approval of and without expense to the DOT and in accordance with 761 Iowa Administrative Code Chapter 150.4(5) and the DOT Utility Accommodation Policy. d. With the exception of service connections no new or future utility occupancy of project right of way, nor any future relocations of or alterations to existing utilities within said right of way will be permitted or undertaken by the LPA without the prior written approval of the DOT. All work will be performed in accordance with the Utility Accommodation Policy and other applicable requirements of the DOT. 5. Construction & Maintenance a. The LPA, in cooperation with the DOT, will take whatever steps may be required with respect to alteration of the grade lines of the new highway facilities constructed under the project in accordance with Iowa Code section 364.15. The DOT and LPA will work together to minimize potential impacts to properties that may occur as a result of the project. b. Upon completion of the project, no changes in the physical features thereof will be undertaken or permitted without the prior written approval of the DOT. c. Future maintenance of the primary highway within the project area will be carried out in accordance with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150. 6. General Provisions a. If the LPA has completed a Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the FIS is modified, amended or revised in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the modification, amendment or revision to the DOT. If the LPA does not have a detailed Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the LPA does adopt an FIS in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the FIS to the DOT. b. The LPA will comply with all provisions of the equal employment opportunity requirements prohibiting 2014-6-171 Waterloo.docx 2 August 2013 discrimination and requiring affirmative action to assure equal employment opportunity as required by Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which State funds are used. c. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement. d. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional, such finding shall not affect the validity of the Agreement as a whole or any section, provision, or part thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the Agreement cannot be fulfilled. e. This Agreement may be executed in (two) counterparts, each of which so executed will be deemed to be an original. f. This Agreement, as well as the unaffected provisions of any previous agreement(s), addendum(s), and/or amendment(s); represents the entire Agreement between the LPA and DOT regarding this project. All previously executed agreements will remain in effect except as amended herein. Any subsequent change or modification to the terms of this Agreement will be in the form of a duly executed amendment to this document. 2014-6-171_Waterloo.docx 3 August 2013 IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 2014-6-171 as of the date shown opposite its signature below. CITY OF WATERLOO: By: Date , 20_ Title: Mayor 1, , certify that I am the Clerk of the City, and that , who signed said Agreement for and on behalf of the City was duly authorized to execute the same on the day of Signed: City Clerk of Waterloo, Iowa IOWA DEPARTMENT OF TRANSPORTATION: By: Date , 20_ E. Jon Ranney District Engineer District 2 2014-6-171 Waterloo.docx 4 , 20_ August 2013 EXHIBIT A 2014-6-171_Waterloo.doc x 5 August 2013 Estimated Quantities & Costs EXHIBIT B Item Quantity Unit Cost Cost Video Detection Camera Upgrade at Existing Signals 6 $10,000 $60,000 Less Iowa DOT reimbursement for Loop Detector Replacement at Existing Signals 44 $900 $39,600 Estimated LPA Cost $20,400 TOTAL Estimated DOTCost $39,600 2014-6-171 Waterloo.docx 6 August2013 IOWA DEPARTMENT OF TRANSPORTATION Preconstruction Agreement For Primary Road Project County Black Hawk City Waterloo Project No. IMX-380-7(110)68-02-07 Iowa DOT Agreement No. 2014-6-171 Staff Action No. N/A This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter designated the "DOT", and the city of Waterloo, Iowa, a Local Public Agency, hereafter designated the "LPA" in accordance with Iowa Code Chapters 28E, 306, 306A and 313.4 as applicable; The DOT proposes to establish or make improvements to 1-380 within Black Hawk County, Iowa; and The DOT and the LPA are willing to jointly participate in said project, in the manner hereinafter provided; and This Agreement reflects the current concept of this project which is subject to modification by mutual agreement between the LPA and the DOT; and Therefore, it is agreed as follows: 1. Project Information a. The DOT will design, let, and inspect construction of the following described project in accordance with the project plans and DOT standard specifications: Hot Mix Asphalt (HMA) resurfacing on 1-380 from River Forest Road to Mitchell Avenue. b. As part of the project, the LPA has requested installation of video detection cameras in lieu of replacing the signal loop detectors at the northbound Mitchell Avenue and San Marnen exit ramp terminals within the city. The LPA will be responsible for the installation of the video detection cameras. The DOT will reimburse the city for the equivalent cost of replacing the loop detectors. (See Exhibit A for location and Exhibit B for costs). 2. Project Costs a. The DOT shall reimburse the LPA for its share of the project costs estimated at $39,600, as shown in Exhibit B. The amount paid by the DOT upon completion of construction and proper billing by the LPA will be lump sum of equivalent cost to replace the loop detectors as shown in Exhibit B. b. The DOT will bear all costs except those allocated to the LPA under other terms of this Agreement. 3. Traffic Control a. 1-380 through -traffic will be maintained during the construction. b. Nighttime ramp closures may be necessary. If so, the DOT will temporarily close the ramp(s) by formal action in accord with Iowa Code section 306.41. In that case ramp traffic will be detoured as 20146-171 Waterloo.docx 1 August 2013 necessary. The LPA will authorize the DOT to erect and maintain signs within its jurisdiction, consistent with Part 6 of the "Manual on Uniform Traffic Control Devices", as necessary to direct traffic to and along said detour route during the construction period. The DOT will also remove said signs when the detour is discontinued. Details will be shown on the traffic control sheet(s) within the project plans. A separate detour agreement will be negotiated and the LPA will be eligible for compensation for the detour in accordance with the DOT Detour Policy. 4. Right of Way and Permits a. Subject to the provisions hereof, the LPA in accordance with 761 Iowa Administrative Code Chapter 150.3(1)c and 150.4(2) will remove or cause to be removed (within the corporate limits) all encroachments or obstructions in the existing primary highway right of way. The LPA will also prevent the erection and/or placement of any structure or obstruction on said right of way or any additional right of way which is acquired for this project including but not limited to private signs, buildings, pumps, and parking areas. b. The DOT will be responsible for the coordination of utility facility adjustments for the primary road project. c. If relocating utilities is necessary, the LPA agrees to relocate all utilities necessary for construction which are located within the existing street or alley right of way, subject to the approval of and without expense to the DOT and in accordance with 761 Iowa Administrative Code Chapter 150.4(5) and the DOT Utility Accommodation Policy. d. With the exception of service connections no new or future utility occupancy of project right of way, nor any future relocations of or alterations to existing utilities within said right of way will be permitted or undertaken by the LPA without the prior written approval of the DOT. All work will be performed in accordance with the Utility Accommodation Policy and other applicable requirements of the DOT. 5. Construction & Maintenance a. The LPA, in cooperation with the DOT, will take whatever steps may be required with respect to alteration of the grade lines of the new highway facilities constructed under the project in accordance with Iowa Code section 364.15. The DOT and LPA will work together to minimize potential impacts to properties that may occur as a result of the project. b. Upon completion of the project, no changes in the physical features thereof will be undertaken or permitted without the prior written approval of the DOT. c. Future maintenance of the primary highway within the project area will be carried out in accordance with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150. 6. General Provisions a. If the LPA has completed a Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the FIS is modified, amended or revised in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the modification, amendment or revision to the DOT. If the LPA does not have a detailed Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the LPA does adopt an FIS in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the FIS to the DOT. b. The LPA will comply with all provisions of the equal employment opportunity requirements prohibiting 2014-6-171 Waterloo.docx 2 August 2013 discrimination and requiring affirmative action to assure equal employment opportunity as required by Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which State funds are used. c. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement. d. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional, such finding shall not affect the validity of the Agreement as a whole or any section, provision, or part thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the Agreement cannot be fulfilled. e. This Agreement may be executed in (two) counterparts, each of which so executed will be deemed to be an original. f. This Agreement, as well as the unaffected provisions of any previous agreement(s), addendum(s), and/or amendment(s); represents the entire Agreement between the LPA and DOT regarding this project. All previously executed agreements will remain in effect except as amended herein. Any subsequent change or modification to the terms of this Agreement will be in the form of a duly executed amendment to this document. 2014-6-171_Waterloo.docx 3 August 2013 IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 2014-6-171 as of the date shown opposite its signature below. CITY OF WATERLOO: S C'i3,u _1(01,Are e Date // ��� , 20 jj , certify that I am the Clerk of the City, and that , who signed said Agreement for and on behalf of —441 the City was duly authorized to execute the same on the day of �10Im171 ft 20/3 City Cler ' of Waterloo, owa Signed: IOWA DEPARTMENT OF TRANSPORTATION: By: Date , 20_ E. Jon Ranney District Engineer District 2 2014-6-171_Waterloo.docx 4 August 2013 EXHIBIT A HMA esu a 380-7,(1 68 SZ IS 13.9S& 20146-171 Waterloo.docx 5 August 2013 Estimated Quantities & Costs EXHIBIT B Item Quantity Unit Cost Cost Video Detection Camera Upgrade at Existing Signals 6 $10,000 $60,000 Less Iowa DOT reimbursement for Loop Detector Replacement at Existing Signals 44 $900 $39,600 Estimated LPA Cost $20,400 TOTAL Estimated DOTCost $39,600 2014-6-171 Waterloo.docx 6