HomeMy WebLinkAboutInVision Architecture-11/25/2013CITY OF WATERLOO
Council Communication
City Council Meetings November 25, 2013
Prepared: November 7, 2013
Dept. Head Signatur C_.
# of Attachments: L—
SUBJECT: Waterloo City Council Chambers Renovation Project
Submitted by: Craig Clark - Building Official/Maintenance Administrator
Recommended City Council Action: Approve Design and Professional Service Agreement with
Invision of Waterloo, Iowa, in an amount not to exceed $32,000.00 for design work, contract
documents, bidding assistance, submittal reviews and on-site meetings with construction personnel
related to the Waterloo City Council Renovation project.
Summary Statement
Expenditure Required $ amount not to exceed $32,000.00
Source of Funds 408-22-8100-2127 & 412-22-8100-2127
Background Information: This renovation consists of new finishes, window treatments, operable
partition and lighting. Technology upgrades including power and data to council desks, and cable
for video monitors in City Council chambers and Mollenhoff Conference room. Additionally,
new finishes and fixtures are to be provided in two restrooms in the adjacent 2❑d level police
offices.
SERVICES AGREEMENT
CLIENT: City of Waterloo
CONTACT: Craig Clark, Building Offical & Maintenance Director
ADDRESS: 715 Mulberry Street, Waterloo, IA 50703
AGREEMENT DATE: 9/24/2013
PROJECT NAME Waterloo City Council Chambers Renovation
PROJECT LOCATION: Waterloo, IA
PROJECT NUMBER: 12046
PART A - PROJECT SCOPE AND SERVICES:
A.1. Project Scope. Under this agreement, INVISION Architecture, with MODUS Engineering as a consultant, will
provide design services for the Council Chambers Renovation. The development consists of new finishes,
window treatments, Operable partition, Iiahting, power and data to council desks, and cabling for video
monitors in the city council chambers and the Mollenhoff Conference Room. Additionally, new finishes and
fixtures are to be provided in two toilet rooms in the adjacent 2°" level police offices. Services provided under
this agreement include the following:
1. Architectural design and mechanical and electrical engineering design, documentation, bidding, and
construction administration.
2. A cost opinion has been developed identifying construction costs of $306,000 for work to be
included in the documents.
The following is not provided under this agreement:
1. NA
PART B - TERMS OF PAYMENT:
B.1 Basic Service Fees. Professional fees for Basic services will be billed on an hourly basis to a maximum
amount of $32,000.00. Hourly rates are attached to this agreement. Mechanical and electrical engineering
services are included in the maximum fee amount and will be provided by MODUS Engineering.
B.2 Direct and Reimbursable Expenses. In addition to the hourly rate for Basic Services identified under B.1, the
client will be billed for the invoiced cost of reimbursable expenses. Reimbursable expenses anticipated for
this project are as follows: printing and distribution of documents, postage, permitting/document review fees.
B.3 Additional Services. For services in addition to those identified under Part A, an additional service agreement
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Waterloo City Council Chambers Renovation
9/24/2013
Page 2 of 3
will be negotiated and billed monthly.
B.4 Payment Schedule. The project will be invoiced monthly based on hours expended. Payment is to be made
within 30 days of receipt. Past due invoices will bear interest at 1.5% per month until payment is received.
B.5 Invoice Dispute. If the client objects to any portion of an invoice, the client shall so notify the design
professional in writing within 10 calendar days of receipt of the invoice. The client shall identify the specific
cause of disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated
above shall be paid by the client on all disputed invoiced amounts resolved in the design professional's favor
and unpaid for more than 30 calendar days after the date of submission.
Part C — Other Provisions
C.1 Disposition of Documents. The original of all documents, such as reports, calculations, drawings and
specification prepared by INVISION Architecture for the project shall remain the copyrighted property of
INVISION Architecture.
C.2 Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or
following the completion of the project, the Client and the Design Professional agree that all disputes between
them arising out of or relating to this Agreement shall be submitted to nonbonding mediation unless the
parties mutually agree otherwise.
The Client and the Design Professional further agree to include a similar mediation provision in all
agreements with independent contractors and consultants retained for the project and to require all
independent contractors and consultants also to include a similar mediation provision in all agreements with
subcontractors, subconsultants, suppliers or fabricators so retained, thereby providing for mediation as the
primary method for dispute resolution between the parties to those agreements.
C.3 Termination of Services. The Client may suspend or terminate any or all services covered in this agreement
at any time, subject to the Client's giving a minimum of seven days written notice of suspension or
termination. The Client shall thereupon make payment of all unpaid services rendered and expenses incurred;
to the date notice is received by INVISION Architecture.
C.4 Warranty. INVISION Architecture, represents that the services furnished under this agreement will be in
accordance with generally accepted professional practices. INVISION Architecture makes no other warranty
or representation, expressed or implied.
C.5 Acceptance of Agreement. Two or more copies of this agreement are to be signed by both the Client and
Design Professional. One signed agreement is to be retained by the Client for file and the second signed
agreement returned to INVISION Architecture for file. Authorization to proceed with services, either verbal or
written shall be considered acceptance of the above proposal.
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INVISION Architecture
Billing Rates
January 2013
Principal 200.00
Senior Architect 135.00
Project Manager II 110.00 - 120.00
Project Manager I 95.00
Intern Architect II 85.00
Intern Architect I 70.00 - 90.00
Student Intern 50.00
Interior Designer 70.00 - 80.00
Standards and Model Content Manager 85.00
Draftsperson 60.00
Administrative 55.00 - 80.00
MODUS Engineering
Engineer IV 200.00
Engineer 111 170.00
Engineer 11 130.00
Engineer 100.00
Technician 70.00
Administration 60.00