HomeMy WebLinkAboutMinutes-06/19/2017FINANCE COMMITTEE
June 19, 2017
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jacobs, Powers, and Chairperson Welper.
Moved by Powers seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the Minutes of June 12, 2017, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Powers that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Matt Chesmore / Jon
Martin / Mark Boesen
Code Inspection for
Healthier Homes
Iowa City, IA
July 20,
2017
$430
Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Cultural & Arts
$2,088
(72) printed and laminated coroplast panels for Build -
A -Building exhibit activity in the Phelps Youth
Pavilion.
Leisure Services
$15,000
Amusement park tickets sold June through August
2017 (Fiscal Year 2018).
Leisure Services
NTE $500
Snacks that are part of programs such as River Hills
Summer Day Camp & Elks Youth Golf Classic.
Leisure Services
$12,000
Rental of portion of maintenance building space at
304 W. 5th Street (Fiscal Year 2018).
Leisure Services
$1,075
(64) 4" x 6" x 12' pressure treated timbers to replace
damaged timbers at playgrounds.
Leisure Services
$1,579.98
(2) 45 gallon flammable safety cabinets.
Leisure Services
$3,250
Software subscription and technical support for our
membership, registration and facility rental software
(Fiscal Year 2017).
MIS
$18,192
3 -year maintenance renewal on city phone system.
Safety Committee
$2,398 + $24 S/H
AED (Automated External Defibrillator) units for use
at Waste Management and Young Arena (Fiscal Year
2017).
Sewer
Department
$9,500
2015 John Deere XUV 8251 PS G&Y Stock #248280
Gator.
Street
Department
$20,000
New 2013 Target Concrete Saw — 48 HP Yanmar
diesel engine 26" with 3 speed transmission.
Traffic
Operations
$837.50 + $184.25
S/H
(25) Orange and white traffic channelizers with HIP
(High Intensity Precision) sheeting and (25) Black 10
lb. bases.
Traffic
NTE $6,100
(1) Controller, MMU (Malfunction Management
Finance Committee
June 19, 2017
Page 2
Operations
Unit) BIU (Bus Interface Unit).
Mr. Jacobs requested an overview of the Sewer Department expenditure.
Steve Hoambrecker, Waste Management Director, explained the benefits of having a Gator over
a pickup truck and added the purchase is for a used vehicle, not new.
Mr. Jacobs questioned if the other gators are being traded in.
Steve Hoambrecker confirmed.
Mr. Jacobs questioned the saw purchase for the Street Department.
Sandie Greco, Interim Public Works Director, explained the purchase would replace a 14 year
old saw that recently blew an engine while cutting concrete on Ansborough Avenue. This one is
a new unused 2013 model.
Mr. Jacobs questioned how often the saw is used.
Sandie Greco explained that it is used frequently in the summer months.
Mr. Jacobs questioned if a saw could be rented.
Sandie Greco explained the cost to rent is over $200 per day.
Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that Bills Payment, as contained in Accounts Payable
Invoice Report, dated June 19, 2017, in the amount of $4,184,134.23 be received, placed on file
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Jacobs seconded by Powers that
the meeting be adjourned at 5:20 p.m. Voice vote - Ayes: Three. Motion carried.
\ /WA'
Kelley Fchle, CMC
City Clerk