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Home My WebLink About12/19/20111. 2. 3. 4. 5. FINANCE COMMITTEE December 19, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of December 12, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Robert Stringer, Human Resources Director 2012 NPELRA Annual Training Conference Lake Buena Vista, Florida April 15- 19, 2012 $2,045.61 Tom Klein, Golf Maintenance III Iowa Turfgrass Conference and Tradeshow Des Moines, Iowa January 17-19, 2012 $140.00 Cammie Scully, Cultural & Arts Commission Director; Kent Shankle, Curator Travel to research and purchase for collection Oaxaca, Chiappas, Mexico January 14-31, 2012 $7,922.00 Greg Ahlhelm, Plans Examiner B3 Building Plans Examiner 2009 Des Moines, Iowa February 16, 2012 $180.00 Mark Suchy, Golf Maintenance III Iowa Turfgrass Conference and Tradeshow Des Moines, Iowa January 17-19, 2012 $185.00 6. Approval of garbage refund in the amount of $43.05 as requested by Patricia L. Rooff for Black Hawk Contracting & Development Co. for the following properties 204 and 208 East 8th Street—Submitted by Suzy Schares, City Clerk. 7. Approval of request to dispose of Byrnes diving board to Victor Laughlin in the amount of $100.00—Submitted by Rick Curran, Leisure Services Facilities Manager. 8. Approval of Change Order/Extra Work Order No. 1 for a net increase of $800.00 for the addition of 319 West 2nd Street for work performed by Hawkeye Environmental of Solon, Iowa in conjunction with FY 2011 Asbestos Survey of the following properties: 212 Jefferson, 302 Jefferson, 306-308 Jefferson and 312 Jefferson—Submitted by Christopher Western, Planner II. 9. Approval of request to seek bids to replace rooftop heater unit on the Bar Screen Building—Submitted by Larry N. Smith, Waste Management Services Superintendent. 10. Pre Authorizations to Expend over $1,000.00 Dept AmountEst. Expenditure Building/Maintenance $20,850.00 Pay for labor/materials to remove existing pumps Building/Maintenance $1,197.00 Pay for alarm system repairs at Five Sullivan Brothers Convention Center Building/Maintenance $3,724.00 Pay for emergency repair for Street Department door Building/Maintenance $2,358.94 Pay for carpet installation in offices of Legal Secretary and Director of Safety Services Building/Maintenance $4,400.00 Purchase and installation of new light fixtures on 2nd floor of Waterloo Public Library Building/Maintenance $3,099.00 Pay for carpet at Fire Station #1 Leisure Services $2,600.00 Purchase fencing to store empty plastic bottles at the Young Arena Leisure Services $6,000.00 Pay for the rental of maintenance building space located at 304 W. 5th Street Leisure Services $1,135.00 Pay for labor and material for 20 feet of guard rail for the forestry building located at 1117 Campbell Avenue Leisure Services $750.00 Pay for training for the Expo Plaza lighting system Police $3,767.00 Pay for annual support renewal for 24/7 firewall for computer system, to include hardware replacement and software upgrade agreement Street $4,500.00 Pay to recondition rear axle assembly, ring gear and bearing replacement Street $3,200.00 Pay to install rear axle cooler assembly Waste Management Services $6,156.00 + $800.00 Purchase drive gears for filter press BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 0/ p / J50 /3'/ FYI BVDGETED 3500.0) EXPENDED YTD 6:3.2. t/S THIS REQUEST 2,-2-0(/.5.76 l LEFT AFTER THIS ?N 67. REQUEST DATE 7J7u /-2-7.2-:2O / NAME(S): 808 SIS)-ou DATE: TITLE: uiiv O3°u,-cif P(tec r DESTINATION: este 0514/ V/- DEPARTUREp ATE if 161/V PURPOSE OF TRAVEL: 9.0[2.. k1PFI-RA 4w4L 71--)A 04(e,Rc4Le RETURN DATE bi ov DATE(S) OF MEETING �C- 171/642 - WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: _ V COST $ Yes No METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIR (COMPLETE FOLLOWING INFORMATION) TRAVEL AGENCY: , 14 of(?) /aU/M AIRLINE: 1:>t CITY OF DEPARTURE: arPaid ESTIMATE OF COST: (PER PERSON) 4.71,4 /Sb,oC l�3T I. 00 DEPARTMENT LINE ITEM : 0/0 Of n6-0 aWo LODGING MEALS REGISTRATION MILEAGE TOTAL: TAXI REIMBURSABLE L4 00 PARKING YES NO 492100 AIRFARE % REQUIRED CERTIFICATION txmoilimmilivON YES NO I BELIEVE THIS TRIP TO BE NECESSARY I APPROVE THIS TRAVEL REQUEST AND BENEFICIAL TO THE CITY OF WATERLOO atilt Lerr DEPARTMENT HA 1 u MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED G'/Q 3'7 /2tj) /3 (n FY ?(-) BUDGETED ?O UU.U0 EXPENDED YTD THIS REQUEST /du, Ud LEFT AFTER THIS REQUEST / '195 i. co DATE 7'7/tJ/2-V 0/ Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Tom Klein, GMIII DATE: 12/8/11 NAME OF CLASS / MEETING: Iowa Turfgrass Conference and Tradeshow DESTINATION: Des Moines IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 18, 2012 RETURN DATE: January 19, 2012 DATE(S) OF MEETING: January 17— 19, 2012 PURPOSE OF TRAVEL/TRAINING: To keep up on new equipment and products. To attend Pesticide Applicator class to maintain license as required in this job position. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 140.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 140.00 BUDGET LINE ITEM: 010-37-4120-1346 x GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 140.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST `DE—ENT HEAD/ MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO. NAME(S) AND POSITION(S): Cammie Scully, Director, and Kent Shankle, Curator, Waterloo Cultural and Arts Commission FINANCE DEPT. LINE ITEM USED FY,?U/,%&BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance December 13, 2011 STAFF ONLY Coln ,?/ A71,74,16: -/3,i ‘,157.)c). ad /5078 79p26.6.,c) h<<(9r y§' Copy - Department NAME OF CLASS / MEETING: Travel to Oaxaca, Chiappas, Mexico to research and purchase for collection DESTINATION: Travel to Oaxaca, Chiappas, Mexico DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 1/14/12 RETURN DATE: 1/31/12 DATE(S) OF MEETING: 1/14-1/31/12 PURPOSE OF TRAVEL: To conduct research for the Mexican folk art collection, visit artists and purchase for the collection. Will be working with and traveling with one of our long-term donors who initially gave donations that started the Mexican collection for WCA. We will be traveling for 17 days to Oaxaca, Chiappas and Pinotepa de Don Luis. Community Foundation funds will support this trip: The Community Foundation holds title to WCA's collection and a fund that supports collection/exhibition activities. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE To airport r,4 PRIVATE VEHICLE xx AIRFARE DEPARTING FROM: Cedar Rapids ESTIMATE OF COST: 2,100:00 LODGING 1,260.00 MEALS 100.00 CAR RENTAL/GAS/ 2,250.00 PARKING 1712.00 OTHER TRANSPORTA TION PARKING AIRFARE MISC/TOLLSI 500.00 FEES/TIPS TOTAL FOR ALL: $ 7,922.00 BUDGET LINE ITEM: 0/0?<646— l,tG XX GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF VATERLOO DEPARTMENT HEAD December 13, 2011 K:\Shared Good>ies\Forms\Travel Request Form January 2010 DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 0/0 2,52 6760 /-34'& FY(RO/2" BUDGETED ' IODU-C/0 EXPENDED YTD Sx-3of /r - THIS REQUEST /BOr 00 LEFT AFTER THIS REQUEST 335-5 '7y DATE %%7c '' /1-14-1-20 / / Original - Clerk/Finance Co. - De.artment NAME(S) AND POSITION(S): Greg Ahlhelm, Plans Examiner DATE: 12/13/11 NAME OF CLASS / MEETING: 83 Building Plans Examiner 2009 DESTINATION: Des Moines DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Feb. 16, 2012 RETURN DATE: Feb. 16, 2012 DATE(S) OF MEETING: Feb. 16, 2012 PURPOSE OF TRAVEL/TRAINING: Required Exam WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 180.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 180.00 eke- a - 51Oo-- j 341s X GRANT REIMBURSABLE YES NO 19( REQUIRED CERTIFICATION YES NO TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY QFANATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR ATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED Ulf' 37 x1/20 (3gt7 FY L2 BUDGETED :GG -0-(7C) EXPENDED YTD 6p6UO THI5 REQUEST LEFT AFTER THIS REQUEST /75Z 00 DATE 7:11/&:) bi---/ i'/ Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Mark Suchy, GM111 DATE: 12/14/11 NAME OF CLASS / MEETING: Iowa Turfgrass Conference and Tradeshow DESTINATION: Des Moines IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 17, 2012 RETURN DATE: January 19, 2012 DATE(S) OF MEETING: January 17— 19, 2012 PURPOSE OF TRAVEL/TRAINING: To keep up on new equipment and products. To attend Pesticide Applicator class to maintain license as required in this job position. • WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO ;METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 185.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 185.00 BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 185.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY • r,. • TERLOO I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 BLACK HAWK CONTRACTING & DEVELOPMENT CO. CONTRACTING REAL ESTATE DEVELOPMENT December 9, 2011 City of Waterloo Finance Department Mulberry Street at Fifth Street Waterloo, IA 50703 Re: Garbage charges on new construction water bills We are presently constructing new houses on East 8th Street in Waterloo. Although we have arranged for the construction materials to be hauled away by a private company, we have been charged for garbage pick up at these homes. Please refund: $22.05 paid for garbage for 208 East 8th Street on 8/31/2011 $21.00 paid for garbage for 204 East 8th Street on 8/12/2011. nkyou, . /tc Patricia L. Roo 1509 Commercial Street PO Box 295 Waterloo, Iowa 50704 Call: 319-232-4663 Fax: 319-234-8009 E -Mail: rinv295@aol.com UUBIDFR Account 208 Type opt 7 DISPLAY 05 30 2207 E 8TH ions, press Billing Date WATER. NET 17.87 GRS 17.87 Billing Date WATER NET 15.81 GRS 16.55 Select Billing Information 063752 BLACK HAWK CONTRACTING & DEV ST WATERLOO Enter. 1=Select 10/12/11 Due Date.10/31/11 Bill Status SEWER GARBAGE SERV MISC STORM 37.50 8.25 37.50 8.25 8/03/11 Due Date 8/24/11 Bill SEWER GARBAGE SERV MISC 25.00 21.00 26.25 22.05-r- UUG6DFR DISPLAY Display Account Hi Account No 05.30 2205 63752 Billing Date Customer BLACK HAWK CONTRACTING & DEV Ph Address 204 E 8TH ST 5=Payments ? Billing Consu Water Sewer Date Payment Payment 11/03/11 4 8/03/11 0 86.44- 25.00 - Status STORM 5.50 5.78 story 232-4663 WATERLOO 12/14/11 10:48:37 Bill Date P Non Ctl F FIRE PROT TOTAL 63.62 63.62 P Non Ctl FIRE PROT TOTAL 67.31 70.63 Garbage STORM Payment Payment 21.00-® 5.50- 12/14/11 10:49:27 Activity Total St Cnd Payment 0 RT 137.94- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS CITY OF WATERLOO Committee Communication Finance Committee Meeting: December 9, 2011 Prepared: December 13, 2014 Dept. Head Signature: j # of Attachments: E SUBJECT: DISPOSAL ONE (1) DIVING BOARD Submitted by: Rick Curran, Facilities Manager Recommended City Council Action: Request permission to dispose of Byrnes Diving Board. Summary Statement: Leisure Services has a bid of $100.00 from diving Coach Victor Laughlin to use as instructional apparatus. Expenditure Required: None Source of Funds: N/A Policy Issue: N/A Alternative: Scrap approximate value $125.00 for frame with Leisure Services crews time to haul - diving boards would go to landfill. Background Information: Diving Board replaced with water slide 2011. Mr. Rick Curran Waterloo Recreation Dept. City of Waterloo Dear Mr. Curran 11/23/11 As you know, I'm very interested in purchasing one of your diving standards a fulcrum with the track plus two diving boards. I accept all responsibility and liability for these diving standards and diving boards. I hold harmless the City of Waterloo and the Recreation department. I'm willing to pay $100.00 for the above mentioned equipment. If you have any questions or if there is anything else I must complete for this pur . se of t 's equipment, please give me a call at 319-939-3480. Victor A. Laughlin Diving Coach Cedar Valley Diving Club Mayor BUCK CLARK COUNCIL MEMBERS DAVID JON ES Word / CAROLYN COLE (Pard 2 HAROLD GET FY }Pard 3 QUENPIN H.ART Wad, RON WELPER Ward 5 8013 GREENWOOD 41 -Large STEVE SCHMITT Adta gc CITY OF WATF, 00, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication Finance Committee Meeting: 12/19/11 Prepared: 12/8/11 Dept. Head Signature: # of Attachments: SUBJECT: Equipment replacement Submitted by: Larry N. Smith Recommended City Council Action: Permission to seek bids to replace rooftop heater Unit on Bar screen Building Summary Statement Expenditure Required: Estimated Under $25,000.00 Source of Funds: Operating funds Sewer Dept. 520-14-5200-2152 Policy Issue: Alternative: Background Information: Unit bas been repaired several time and due to corrosion Is no longer repairable WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: December 19, 2011 Prepared: December 14, 2011 Dept. Head Signature: # of Attachments: t SUBJECT: Change Order/Extra Work Order No. 1 for a net increase of $800.00 for the addition of 319 West 2nd Street for work performed by Hawkeye Environmental of Solon, Iowa in conjunction with FY 2011 Asbestos Survey of the following properties: 212 Jefferson, 302 Jefferson, 306-308 Jefferson and 312 Jefferson Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action. Approval of Change Order/Extra Work Order No. 1 for a net increase of $800.00 for the addition of 319 West 2nd Street for work performed by Hawkeye Environmental of Solon, Iowa in conjunction with FY 2011 Asbestos Survey of the following properties: 212 Jefferson, 302 Jefferson, 306-308 Jefferson and 312 Jefferson Summary Statement: The City of Waterloo will be demolishing these structures in preparation of the future Sports Complex. State laws require that all asbestos containing material be removed prior to demolition. City of Waterloo did not own the property at 319 West 2nd Street at the time the original survey contract was let. BOB Expenditure Required: The original contract amount was for $4,000.00, which equates to GREENwooDjg00 per structure. Therefore the additional amount for extra work performed will be At -Large STEVE SCHMII 1 At -Large $800. Source of Funds: The asbestos survey and demolition activities of this site will be undertaken by the City of Waterloo using G.O. funds, for nuisance abatement. Policy Issue: New developmentSports Complex Alternative: N/A Background Information: The City of Waterloo purchased these properties to demolish in preparation of the Downtown Sports Complex. cc: NOEL C. ANDERSON, CommunityPlanning & Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer FROM: DATE: JOB NAME: JOB NUMBER: LOCATON: Hawkeye Environmental Hawkeye Environmental, LLC 814 Wood Lily Road Solon, IA 52333 Steve Henneberry 12/14/2011 Jefferson Street Properties asbestos survey 219 W 2nd Street, Waterloo, Iowa TO: City of Waterloo P & Z 715 Mulberry Street Waterloo, IA 50703 Chris Western The work covered by this contract change order shall be performed under the same terms and conditions as the original contact # PREVIOUS CONTRACT AMOUNT: AMOUNT OF THIS ORDER: TOTAL CONTRACT: BY: BY: Steve Henneberry President City of Waterloo Planning & Zoning Change Request $ 4,000.00 $ 800.00 $ 4,800.00 I814 Wood Lily Road Solon, IA 52333 319-551-4441 hawkenviro@southslope.net City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 20,850.00 plus est. shipping costs of $ to pay for or purchase To furnish labor/materials to remove existing pumps, isolation and triple duty valves; pressure gauges; all new piping for chiller pumps at Waterloo Library This purchase or expenditure is being made because: Remove and replace chiller pumps at Waterloo Library. City maintenance staff will install 2 motor starters - $2,000.00 Vendor selected for this purchase: Young Plumbing & Heating Co. ri Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Young Plumbing & Heating Co $ 18,850.00 Plumb Tech Inc. $ 21,697.00 WBC Mechanical $ 23,972.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer n Sanitation I ^ I Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 409-22-3100-2152 & 410-22-3100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re p c fully su,itted, (Signature Dept. Head or Designee) (Project Code) $ 3 53,-UUOj y'1-),(7, Au- -/ :,2o1/ Date (Sighature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth 5Bros - Fire Alarm System.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,197.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Service Call - Ran phone line to alarm panel and repairs to system at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Hawkeye Alarm & Sign Company n Bids or written quotes were taken on this purchase, as follows: Pi( Bids or quotes were not taken on this purchase because: Service call - repairs needed Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund Road Use Tax Sewer • Sanitation I I Bonds r1 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) (Project Code) 4 in which the budgeted amount is $ ) 3 6 w and the current available balance is $ 9,i07 412 Respectfully submitted, �. (Signature Dept. Head or Designee) 7) t") -{-4-/i02- 0--/3 ao( Date (Sigriature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,724.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Emergency Repair for Street Dept door Vendor selected for this purchase: Failor Hurley Construction n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Emergency Repair for Street Dept door Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: P1General Fund n Road Use Tax n Sewer n Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 409-17-7100-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 5&)C2 and the current available balance is $ 67,a Respectfully afjmitted, 1 - l.>? -j1 L')',( 4.1 tom / )A -(48-4-&-L- Az/3- o /( (Signature Dept. Head or Designee) Date (Sighature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,358.94 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Carpet installation in offices of Legal Secretary and Director of Safety Services Vendor selected for this purchase: Floor Decor I-1 Bids or written quotes were taken on this purchase, as follows: Floor Decor $ 2,358.94 Flooring Gallery $ 2,749.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund • Road Use Tax n Sewer fl Sanitation ❑X Bonds 111 Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res tfully submitted, 4).13- / 72,94,0/72,16° 7,./tai'l,O X214)V/( (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) Lys Y $ /22%000 , $ /,2s' tc; K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 4,400.00 Building Maint Department to expend plus est. shipping costs of $ to pay for or purchase Purchase and installation of new light fixtures on 2nd floor of Waterloo Public Library This purchase or expenditure is being made because: Needed replacement of lighting fixtures for the 2nd floor of the Waterloo Public Library Vendor selected for this purchase: KW Electric Inc. El Bids or written quotes were taken on this purchase, as follows: KW Electric Inc $ 4,400.00 Nelson Electric $ 8,334.00 ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund ▪ Road Use Tax Sewer I ^1 Bonds I I • Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-3100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resppctfully submitted, fa iw1�/41,(.442,1_,/2-(q-»// nature . Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) a' $ 55-ac�v. K:\shared goodies\forms\Pre-Auth - Library Lighting Fixtures.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,099.00 plus est. shipping costs of $ to pay for or purchase Carpet at Fire Station #1 This purchase or expenditure is being made because: New floor covering is needed for Chief's, Assistant Chief's office and small upstairs bedroom at Fire Station #1 Vendor selected for this purchase: Flooring Gallery n Bids or written quotes were taken on this purchase, as follows: Flooring Gallery $ 3,099.00 Floor Decor $ 4,539.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds n Road Use Tax n Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-1400-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ '7C;co °- $ Respe -tfully submitted, ( ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,600.00 plus est. shipping costs of $ na to pay for or purchase Fencing This purchase or expenditure is being made because: The fencing will be used to store plastic pop and beer bottles following games and events . Young Arena receives recycling deposit revenue on the plastics. Vendor selected for this purchase: Iowa Fence Masters n Bids or written quotes were taken on this purchase, as follows: Iowa Fence Masters Waterloo Iowa $2600 Miller Fence Waterloo Iowa $4750 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund El Road Use Tax n Sewer n Sanitation nBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4105-1382 37RST-YAMI (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully (V/24 -t,&2, submitted, n '� l�7 -/ 71 // -W12d&�. (Signature Dye . ead or Designee) Date (Signature Finance Dept. Review) $ 6,558.00 V $ 491100 606,/ K:1shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) SrkaM C\,c;S 42-13- 22 r i Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase Rental of portion of maintenance building space at 304 W 5th Street. This purchase or expenditure is being made because: to relocate equipment and maintenance operations for downtown maintenance. The building currently being used for this purpose is going to be demolished soon. Vendor selected for this purchase: JSA Development LLC Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Facilities available for this purpose are limited in the downtown area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund nBonds Road Use Tax i l Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfu ly submitted, $ 8,000.00 V $ S 44,000.00 -A /2-7,3 -// 271-1/4,/,7/2-- /ij,L(4/lit 0-73 it Signature Dept. H d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms xpenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,135.00 plus est. shipping costs of $ to pay for or purchase Labor and material for 20 feet of guard rail for the forestry building. This purchase or expenditure is being made because: to prevent trucks from damaging the exterior shell of building at 1117 Campbell Avenue. Vendor selected for this purchase: Tournier Mfg. Waterloo IA n Bids or written quotes were taken on this purchase, as follows: Tournier Mfg. Waterloo IA $1,135.00 C&C Welding, Waterloo IA $1,243.50 does not include paint ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund X Bonds Road Use Tax Federal/other grants n Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, pt. Head or Designee) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xis (Mar 2010) Sanitation (Project Code) $ 35,000.00 $ 9,494.48 jj-_7.7) a /C1c //22/2, /2 - (Signature Finance Dept. Review) /2 i3-, / Date TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED Gro 37 4/00 /3ego FYAU/2SUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 8z)o 0 00 76o, Od /g367 DG 72x /,)-/ii- c / Co. - De.artment NAME(S) AND POSITION(S): Travis Nichols, Todd Henrich, Tina Schellhorn, Matt Vlasak DATE: 12/14/2011 NAME OF CLASS / MEETING: Color Kenetics Training DESTINATION: Waterloo Leisure Services 1101 Campbell Avenue DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 12/20/11 RETURN DATE: 12/20/11 DATE(S) OF MEETING: 12/20/11 PURPOSE OF TRAVEL/TRAINING: Training for the Expo Plaza lighting system. The vendor, Central Lighting, will be coming to the shop to provide a two hour training session on the lighting system. There is a flat fee of $750 for the training session. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 750.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE ...CITY OF WATERLOO DEPARTMENT HE (2-7 - // k! Eared Goodies\Forms\Travel Request Foul January 2010 776G22it-- ✓ -�s �y C GG(ti7�G twote , /99t C ' City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,767.00 plus est. shipping costs of $ 0.00 to pay for or purchase Annual support renewal for 24/7 firewall for computer system, to include hardware replacement and software upgrade agreement. This purchase or expenditure is being made because: This is an annual renewal of the comprehensive computer support agreement for computer systems of the police department. Vendor selected for this purchase: ACES ri Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Advanced Compter Engineering Solutions (ACES) is the departments main computer support group and has proprietary equipment and software integrated into our computer systems. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑ Road Use Tax n Sewer n Sanitation Bonds Federal/other grants X Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 Software (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ '23/5S' spectfully submitted, (Signatu e Dept. Head or Designee) Date '(Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ NTE $4500 plus est. shipping costs of $ 0.00 to pay for or purchase Recondition rear axle assembly, ring gear and bearing replacement This purchase or expenditure is being made because: Loader has loud rumble and clunk in rear end Vendor selected for this purchase: Murphy Tractor n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM repair only. John Deere covering 1/2 total repair costs despite unit out of warranty. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Bonds I ^ I Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, >4))/ (Signature (Signature Dept. Head or Designee) Date (Sighature Finance Dept. Review) Date (Project Code) $ 200,000.00 f" $ /i5571 `ate kfi,47 1/2 .LL 1 1 (1 iz l� Jolt K:\shared goodies\forms\Street Dept - Rear axle repair - 624 loader.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 3,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase Install rear axle cooler assembly This purchase or expenditure is being made because: Manufacturer recommendation resulting from required repair Vendor selected for this purchase: Murphy Tractor ri Bids or written quotes were taken on this purchase, as follows: I ^ I Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds X n Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 200,000.00 and the current available balance is $ ///,i/, ?7 Respectfully submitted, �lM_' I3-/C-tf 17/-cdU_,-L6. /c)jCGSnt,t /).-/C-,0 / 1 (Signature Dept. Head or Designee) Date '(Signature Finance Dept. Review) Date K:\shared goodies \forms\Street Dept - Rear axle Cooler - 624 loader.xls (Mar 2010) u y uenc use vniy Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form TheFinanceCommittee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 6,156.00 plus ext. shipping cost of $ 800.00 drive gear Departmant to expend to pay for or purchase This purchase or expenditure is being made because: The original drive gears for the filter press belts have wornout. This is a critical authhorization there is a press that is in need of replacement nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Komline Sanderson is the Mfg. And supplier of the filter press belts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: [lRoad Use Tax: Sewer: Sanitation: I Bonds: nFederal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitted, $ 201,422.00 t/ $ 77,163.00 v- . e� /g(}� fJ� y /Z- /1/4/7(r/77.1.4/1/./1/27/,:u-ij1 / /5-�// (Signature Depf Head Or Designee) Date (Signature Finance Dept. Review) Date 1 2/1 •11 HON 11:14 FA:, I,•p,. Fitter ruhrii5s S ni 12 Holland Avenue,7'cnl114 nu x;,11„ „e. (908) 234-1000 or (800) 225-5457 .... ' ax 1 n rt,. s To: (908) 234-904/ n- (800) 329-7457 Pi' ;, , Nota: Now Accepting Visa, 744:./:,. American Express Cro48 Cane. BJL7, TO% Watt) k,o, City of ATTNI Iron 3505 I,::mflnn Avenue WaU'.Ill1U.IA 50702 USA 1..01 n(0 rl'II 1'i '.I.t:001d:,,, l 1101••i(; 111.0•4(i.•00,11' a 1'. 1 ir.''• t } II 1 '1ll I II 111111 1d1 1 )1 .1 4. ,'(1 1'I.\1.:It 1t 1 1)115 011C/1 A l . hl 111A3144 !u l 1971 4'!A111 1J li l i s r :,r'r 41_•4- It Y; ,III) If! 'JUt •.1 Ph: 3 19 1)1-4553 Fx: 319-291-451.1 REFI{a'. i;rfCE 53121 '41Y, 9 ION 01/11/2012 ?,i ll-Erv1 b.E6;C;RIPT10I`I ')'hay the in Stock ....._. ST11P 7tA *P,,es( \A/ay, Net 30 1)sy s tienr,Sour,3DP,3"Face,14-1/2 dos I WI, 11111 -11131110 Orlor 1'3 $ `',e0,Qfl in l i\; 71:'100.00 00i,),1 c 1. Fr)? Jh_ 9,31 ri] FreighU --- ba unless c. 111811, )1:;410 1)1111' 11. I'ulin! i{}1t ,nili.,l1'I:n1 .5 ,1) , I (a-.I„I I ,•Av�.nw. V1n11/11pn1 IEA 'di/1l• 1c1,A 9.211: ';: niyvnp. 1'u1 1,.1,1,,1;11.1..1.1 I'r rl,:ml R, ndd I UM r;r 5M -y-491), ! ,S: A I ,1!;11' 1•:a?Rf'rl'l 1,111 .•\( )1 V1':1•1 4/11',1 ':.4 KI`I'1',11i1V 4,: 110111c ( /lhec. 4)I I )491)4'4<1(U1 1,169 01100 i 11/11)(1 1)3)) 3,078.00 % 2 675e "71) Fre")/i? a 41,�.�F c,n. Tates Prices are exclusive of any local, stale, or Federal sales er rnr)nutaoiurer's faxes of a ny :;ori and such taxes arid/or charges pertaining thereto are to be borne by the put chaser. to;t*2,I1!<.irarh It is the policy of Komline-Sanderson that there be a standard restocking charge of 25% or$ 50.00 minimum on ail goods returned that are stocked by Komline-Sanderson. A credit will he issues against fnlure purchases only Items that are rnade to order cannot be restocked and therefore are not returnable. Goods can only be returned within 3 months of shipment with the exception of electrical items which cannot he restocked All requests for restocking must be authorized by the Filter Fabrics or Parts Department prior to return shipment A return goods tag number will be issued for authorized returns All shipping charges are to be borne by the customer. This quotation is valid for 30 days and is subject to change thereafter without notice See complete terms and conditions. Typographical or clerical errors in quotations are subject to correction by KS. On shipments outside the U.S A.: All Freight, Customs, Duty, Taxes, Transfer And Any Other Fees Are The Buyers Responsibility Page 1 of 1