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Home My WebLink About02/10/2014Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward l CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN 1-I ART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WASTE MANACEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 2/10/14 Prepared: 03/03/14/14 Dept. Head Signature: # of Attachments: SUBJECT: Change order for Contract 849, No Name Creek Interceptor Sewer Submitted by: Larry N. Smith, WMS Superintendent Recommended City Council Action: due to unforeseen discovery of bedrock where the contractor was going to bore, this project would be cheaper to open trench cut rather to continue trying to bore which would double the cost. Change order is for $120,000 increase, Su>mnaiy Statement original project cost $750,000. This change order is for an increase of $120,000.00. The next lowest bid was $1,300,000.00. Expenditure Required Source of Funds Sewer bond Policy Issue Alternative WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street o Waterloo, Iowa 50703-5783 o (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 02/10/14 Prepared: 02/05/14 Dept. Head Signature: # of Attachments: 1 SUBJECT: Resolution endorsing the use of Metropolitan Transportation Alternative Program Funds for development of the Shaulis Road Trail from Hawkeye Road/Iowa Highway 21 to Isle of Capri Boulevard, and authorizing the Mayor to sign and execute necessary documents. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval of the grant application Summary Statement: As you may be aware, the City of Waterloo received a State Recreational Trails Grant in the amount of $755,694 for the extension of the Shaulis Road Trail from Hawkeye Road (Hwy 21) to Isle of Capri Boulevard. The City of Waterloo has also been programed for $352,000 in the Metropolitan Planning Organization (MPO) Transportation Alternative Program (TAP) funds, and it is anticipated that an additional $60,000 of TAP funds will be allocated to the project, which would then fully fund the estimated $1,167,694 total project cost. Expenditure Required: $1,167,694 Source of Funds: $755,694 State Rec Trails Grant, and $412,000 MPO TAP funds Policy Issue: Trail Development Alternative: Not apply Background Information: The City was successful in gaining state grant funds and federal funds allocated through the MPO for the project. It is anticipated that the funding would fully fund the project. The City of Waterloo would have jurisdictional responsibility over the trail once built and will be required to adequately maintain the trail for a minimum of 20 years. The Shaulis Road trails currently runs from Highway 63 to the west to Hawkeye Road (Hwy 21) to the east, and this project would extend the trail to Isle of Capri Boulevard. It is planned that future phases of the project would extend the trail to connect with the Cedar Valley Nature Trail to the east, which then connects to the north into other metro trails, and to the south to Cedar Rapids. cc: Noel Anderson, Community Planning & Development Director Path: K:\USERS\ARIC-S\City of Waterloo\council letters \ Rise -Grant - MOU - MPO \09.13-11 Council Communication MOU with INRCOG for Statewide Enhancement App for US 63 corridor enhancements.doc CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer ®Nowa Department of Transportation �' Form 240004wd ‘ZE07-13 REQUEST FOR TRANSPORTATION ALTERNATIVES PROGRAM (TAP) FUNDS General Information RPA or MPO: INRCOG - Black Hawk County MPO Eligible Sponsor/Applicant Agency: City of Waterloo Contact Person (Name & Title): Jeff Bales, Associate Engineer Email: jeff.bales@waterloo-ia.org Complete Mailing Address: 715 Mulberry St. Waterloo City IA Street Address and/or Box No. 50703 (319) 291-4312 State Zip Daytime Phone If more than one agency or organization is involved in this project, please state the name, contact person, mailing address, and telephone number of the second agency. (Attach an additional page if more than two agencies am involved.) Applicant Agency: e-mail: Contact Person (Name & Title): Complete Mailing Address: Street Address and/or Box No. City Project Information State Zip Daytime Phone Project Title: Shaulis Road Trail Extension - Phase 1 Project Description (including length if applicable) required: The Shaulis Road Trail is presently a 3.7 mile hard - surfaced trail in southern Waterloo. The proposed project would continue this trail 1.85 miles from Hawkeye Rd./IA 21 to Isle of Capri Boulevard. The proposed design is a 10' wide, 5" thick P.C.C. surface with 4" granular subbase. The trail will be offset at least 6' from East Shaulis Road. If this project includes land acquisition, how many acres? Project Category Check all boxes that apply to indicate the categories that best describe your project. Q Trails and Bicycles ® Facilities for pedestrians and bicycles including safe routes for non -drivers O Conversion and use of abandoned railway corridors O Scenic and Historic O Construction of turnouts, overlooks and viewing areas ❑ Inventory, control, or removal of outdoor advertising ❑ Historic preservation and rehabilitation of historic transportation facilities ❑ Archeological activities relating to impacts from another eligible activity 1 ® Safe Routes to School (SRTS) ❑ Infrastructure (Sidewalks / trails / signals / signs addressing K-8 need) 0 Noninfrastructure (Public Awareness, education, training, etc...) Q Environmental ❑ Vegetation management practices in transportation rights-of-way O Highway related stormwater management ❑ Reduction of vehicle -caused wildlife mortality or restoration of habitat connectivity Estimated Project Costs Land Cost $ 8,000 Preliminary Design / Engineering $ 115,000 Utility Relocation $ 0 Construction Engineering $ 120,000 Construction Cost $ 924,694 In -Kind Cost $ 0 Indirect Cost (if applicable) $ 0 Noninfrastructure Cost (SRTS only) $ 0 Other (please specify) $ 0 Total Cost $ 1,167,694 1. 2. 3. TAP Fund Request $ 412,000 Applicant Match (20% Minimum) $ 755,694 Applicant Match Source (20% Minimum) Amount Assured or Anticipated (Date Anticipated) State Recreational Trails Grant $755,694.00 Assured Are any state funds involved in this project? ® Yes ❑ No If yes, please explain the source and conditions A State Recreational Trails grant in the amount of $755,694 was awarded in October, 2012. Are any other federal funds involved in this project? ❑ Yes ® No If yes, please explain the source and conditions (Please note here if you have previously acquired TAP funds for this project from the state discretionary TAP fund or another MPO or RPA). Is this project located within a designated scenic or historic byway corridor? 0 Yes ® No If so, has the project been endorsed by the appropriate byway board? 0 Yes ❑ No Will this project be open to the public? ® Yes 0 No Do you intend to charge a fee to users? 0 Yes ® No If yes, how much? $ What will it be used for? 2 Estimated Project Development Schedule Design Start Date Completion Date Land Acquisition Start Date Completion Date Construction Start Date Completion Date Noninfrastructure Start Date Completion Date Has any part of this project been started? ❑ Yes ❑ No If yes, explain: Documentation and Narrative Information The following documents and narratives must be attached to this application. In the upper right-hand corner of each document or narrative write the corresponding letter shown below. A. A NARRATIVE assessing existing conditions, outlining the concept of the proposed project, and providing adequate project justification. Transportation Alternatives must have a direct relationship to the intermodal transportation system, either as it exists or as it is planned. Assess your project in regard to the transportation system relative to its functional relationship, proximity, or impact to an existing or planned transportation facility. If a regional project, assess the value of this project from a regional perspective and how it will be a functional addition to the transportation system and the region as a whole if no additional development funds are received. If a statewide or multi-regional project, assess the value of this project from a statewide or multi-regional perspective. ® B. If applicable, a DETAILED MAP identifying the location of the project. ® C. If applicable, a SKETCH -PLAN of the project, including cross-section for bicycle or pedestrian facilities. ® D. An ITEMIZED BREAKDOWN of the total project costs. This documentation does not need to be a detailed, line -item type of estimate. However, it must accomplish two objectives: first, it must show the method by which the cost estimate was prepared; and second, it must enable a reviewer to determine if the cost estimate is reasonable. The manner in which these objectives are achieved may vary widely depending on the type, scope and complexity of the project. Absent a fully itemized list of costs, some general guidelines for possible methods of estimating each type of project cost are provided on Attachment A. • E. A TIME SCHEDULE for the total project development. Funding for projects which fail to make satisfactory progress may be rescheduled or removed from the program by the Iowa Department of Transportation. Z F. An OFFICIAL ENDORSEMENT of the project from the authority to be responsible for its maintenance and operation. The authority must provide written assurance that it will adequately maintain the completed project for its intended public use for a minimum of 20 years following project completion (10 years for SRTS projects). ® G. If applicable, a LETTER of SUPPORT of the project from the scenic or historic byway board. The board's letter should also address the project's relationship to the byway's intrinsic qualities, how the project will have a statewide or multi-regional impact, and whether the project is included in the byway's current corridor management plan. H. A NARRATIVE discussing the public input process that was followed and the extent to which adjacent property owners and others have been informed of the proposed project and an assessment of their acceptance. 3 The award of TAP funds; any subsequent funding or letting of contracts for design, construction, reconstruction, improvement, or maintenance; or the furnishing of materials shall not involve direct or indirect interest, prohibited by Iowa Code Sections 314.2, 362.5, or 331.342, of any state, county, or city official, elective or appointive. Any award of funding or any letting of a contract in violation of the foregoing provisions shall invalidate the award of funding and authorize a complete recovery of any funds previously disbursed. Certification To the best of my knowledge and belief, all information included in this application is true and accurate, including the commitment of all physical and financial resources. This application has been duly authorized by the participating local authority. I understand the attached OFFICIAL ENDORSEMENT(S) binds the participating authority to assume responsibility for adequate maintenance of any new or improved facilities. I understand that, although this information is sufficient to secure a commitment of funds, an executed contract between the applicant and the Iowa Department of Transportation is required prior to the authorization of funds. Representing tie City of Waterloo Signature Date Ernest G. Clark, Mayor 14 Typed Name and Title Date 4 MINORITY IMPACT STATEMENT (Iowa DOT Form 105101) Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the state of Iowa that are due beginning January 1, 2009 shall include a Minority Impact Statement. This is the state's mechanism for requiring grant applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups. Please choose the statement(s) that pertains to this grant application. Complete all the information requested for the chosen statement(s). Submit additional pages as necessary. ❑ The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project. Indicate which group is impacted: 0 Women 0 Persons with a disability 0 Blacks 0 Latinos 0 Asians 0 Pacific Islanders 0 American Indians 0 Alaskan Native Americans 0 Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project. Present the rationale for the existence of the proposed program or policy. 5 Provide evidence of consultation with representatives of the minority groups impacted. Indicate which group is impacted: ❑ Women 0 Persons with a disability 0 Blacks ❑ Latinos 0 Asians ❑ Pacific Islanders 0 American Indians 0 Alaskan Native Americans 0 Other ® The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. Present the rationale for determining no impact. The proposed project is a recreational trail that will be open to and accessible by all users. Therefore, no disproportionate or unique impacts on minority persons are anticipated. I hereby certify that the information on this form is complete and accurate, to the best of my knowledge: Name: Ernest G. Clark Title: Mayor Definitions "Minority Persons," as defined in Iowa Code Section 8.11, means individuals who are women, persons with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native Americans. "Disability," as defined in Iowa Code Section 15.102, subsection 7, paragraph "b," subparagraph (1): b. As used in this subsection: (1) `Disability" means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of the individual, a record of physical or mental impairment that substantially limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or mental impairment that substantially limits one or more of the major life activities of the individual. "Disability" does not include any of the following: (a) Homosexuality or bisexuality. (b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments or other sexual behavior disorders. (c) Compulsive gambling, kleptomania, or pyromania. (d) Psychoactive substance abuse disorders resulting from current illegal use of drugs. "State Agency," as defined in Iowa Code Section 8.11, means a department, board, bureau, commission, or other agency or authority of the state of Iowa. 6