HomeMy WebLinkAboutEEOC Contract Extension-06/16/2015U.S. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION
Washington, D.C. 20507
JUN 16 2015
Office of the Chief Financial Officer
City of Waterloo
Attn: FEPA Director
715 Mulberry Street
Waterloo, IA 50703-5713
Subject: Contract No. EECCN130125, Modification No. 0004
Dear FEPA Director:
Enclosed are two (2) copies of the Standard Form (SF) 30 and one (1) copy of the
entire contract and all attachments.
In order to expedite the execution of this contract, please return two (2) signed
copies of the SF 30 only within ten (10) days from receipt of this letter to the
following address:
Equal Employment Opportunity Commission
Acquisition Services Division
131 M Street, NE, 4th Floor
Washington, DC 20507
Attn: Anthony R. Price, Contracting Officer
It is essential that you adhere to the timely submission of the fully executed copies of
the signed SF 30. Any request for extension should be made via telephone or in
writing. Facsimile requests are acceptable. Our facsimile telephone number is (202)
663-4178.
The single contract document with all attachments is for your records.
Upon execution by the Government, one (1) fully executed copy of the contract will be
returned to you for your files.
If you have any questions, please call me on (202) 663-4218
Enclosure(s)
Sip
erely,
Anthony R. Price, Contracting Officer
Acquisition Services Division
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
1.CONTRACTIDCODE
PAGE Of PAGES
I` 12
2, AMENDMENT/MODIFICATION NO,
0004
3. EFFECT IVE DATE
10/01/2014
4. REQUISITION/PURCHASE
FP150020
EQ. NO.
5. PROJECT NO,
(If appl�cble)
6. ISSUED BY CODE
EE456
7, ADMINISTERED BY (ifotherthanItem 6) CODE 'Ee450
EEOC Chicago District Office
500 West Madison Street - Suite 2000
Chicago, IL, 60661, US
EEOC OCFO ASO
131 M Street, N.E., 4th Floor
Washington, DC, 20507, US
8. NAME AND ADDRESS OF CONTRACT OR (No.,street, county, State and ZIP Code)
WATERLOO, CITY OF
715 MULBERRY ST
WATERLOO, IA, 507035714, US
(X)
9A. AMENDMENT OF SOLICIAT1ON NO.
�qB.
DA (SEE IMM II)
10A, MODIFICATION OF CONTRACT/ORDER NO.
EECCN130125
t!66.
108. DATED (SEE ITEM 13)
06/11/2013
CODE 078873336
FACILITY CODE
❑ The above numbered solicitation Is amended as set forth In Item 14. The hour and date specified for receipt of Offers ❑ Is extended, ❑ Is not extended.
Offers must acknowledge receipt ofthls amendment prior to the hour and date specified In the solicitation or as amended, by one of the following methods:
(a)By completing Items 8 and 15, and returning copies of the amendments (b) By acknowledging recelpt of this amendment on each copy of the offer submitted;
or (c) By separate letterer telegram which Includes a reference to the sollcltatlon and amendment numbers, FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE
DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULTIN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer
already submitted, such change maybe made by telearartn or letter, provided each telegram or letter makes reference to the solicitation and this
amen men, an s receive prior to opening houran date specified,
12, ACCOUNTING AND APPROPIRATION DATA (ifrequ red)
See Schedule
13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
CHECK ONE
A, H '•'GE0'• • ISSUEDPUR 1' •: (Spec) put adty) T C 1 5 O' IN
NO.IN ITEM 10A.
ti'ARE ,• 1 • C•1 ' 0'•E'
n
❑
8.
THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
(such as changes In paying office,
❑
C
THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANTTO AU1 HORITY OF:
PISection
D.
OTHER (Sagely type ofmadlfcatlon and authority)
I, 52.217-9 Option to Extend the Term of the Contract.
E. IMPORTANT: Contractor ❑ Is not, Q Is required to sign this document and return
2 copies to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION ( Organized byUCFsection headings, Including soltcltat fon/contract sub/ectmatterwhere feasible..
MODIFICATION CONTROL NUMBER : 0004
SUMMARY OF CHANGES: EXERCISE OPTION YEAR 2.
PURSUANT TO SECTION I, 52.217-9 TO EXTEND THE TERM OF THE CONTRACT, THE GOVERNMENT
HEREBY EXERCISES OPTION YEAR 2 TO EXTEND CONTRACT PERFORMANCE FOR A PERIOD OF TWELVE
(12) MONTHS COMMENCING OCTOBER 1, 2014.
Except as provided hereln, all terms and conditions of the document referenced In Item 9A or 10A, as heretofore changed, remains unchanged and In full force and effect.
15A NAME AND TITLE OF SIGNER (Type or print) �{
14%132h t+ A-04 L t•use4t%S5 Z3 R.
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IbA, NAME AND TITLE OF CONTRACTING OFFICER (Type ar print)
Price, Anthony R
Contracting Officer
15B4ON A •WOFFERO
PSN 40-01-152-8070
eu
Previous edition unusable
(Signature of person authodz/d to sl
5C. DATE SIGNED
6 23'-2oIT
68. UNITED STATES OF AMERICA
(Signature ofContracdng Officer)
16C. DATE SIGNED
STANDARD FORM 30 (REV, 10-83)
Prescribed by GSA FAR (4 CFR) 53.243
EECCNI30125P00004
Page 2 of 2
Summary of Changes
Modification Changes
Newly Added Line:
Line Number: 0005
Item Description: OPTION YEAR 2 - Title VII, ADEA, ADA, AND GINA CHARGE RESOLUTIONS:
Extended Description: The Extended Description Processing and Resolving Title VII, ADEA, ADA and GINA Charges.
Each Charge must have been filed since October 1, 2010, (or since October 1, 2009, for each charge where a
determination of reasonable cause is issued and the charge is processed trough hearings and/or litigation) and resolved
in accordance with a charge resolution plan if applicable.
Unit of Measure and Quantity: 64 ea
Unit Price: $700.00
Contract Type: Firm Fixed Price
Charge Account: 201510100B1515DI10SLPPSIFPSLPINAI251010I999996I9999I SLCRINAINAI NA
Funded Value: $44,800.00
Newly Added Line:
Line Number: 0006
Item Description: OPTION YEAR 1 - Title VII, ADEA, ADA, AND GINA INTAKE SERVICES
Extended Description: Provide Intake Services for charges, with affidavits, filed during the period October 1, 2014 to
September 30, 2015, at a price of $50 per charge.
Unit of Measure and Quantity: 10 ea
Unit Price: $50.00
Contract Type: Firm Fixed Price
Charge Account: 20151010061515D 110SLP P S I FPSLP I NAI251010I999996I9999I SLI N TKA NAI NAI NA
Funded Value: $500.00
Newly Added Line:
Line Number: 0010
Item Description: OPTION YEAR 2 - FY 2015 EEOC/FEPA TRAINING CONFERENCE:
Extended Description: Training to facilitate successful completion of contract, which must include attendance at EEOC -
Sponsored Annual Conference.
Unit of Measure and Quantity: 1 ea
Unit Price: $1,600.00
Charge Account: 20151010061515D11 OSLPPSIFPSLPINAI251010I999996I9999ISLTRNGINAINAINA
Funded Value: $1,600.00
Newly Added Line:
Line Number: 0011
Item Description: OPTION YEAR 2 - FY 2015 FEPA ENGAGEMENT FUNDING:
Extended Description: Submission of an acceptable written proposal detailing a joint EEOC/FEPA enforcement, outreach,
or training activity in support of a Strategic Enforcement Plan or District Complement Plan.
Unit of Measure and Quantity: 1 ea
Unit Price: $1,000.00
Charge Account: 2015101006151 5DH 1 OSLPPSIFPS LPINAI251010199999619999) SLJOUTINAI NAI NA
Funded Value: $1,000.00
As a result of this modification, the grand total for the contract is increased by $47,900.00 from $91,400.00 to
$139,300,00.
Except as stated above, all other terms and conditions remain unchanged.
In addition, listed below are the revised Sections of the contract:
Section C — DESCRIPTIONS AND SPECIFICATIONS
Section II, Paragraph B of the Statement of Work — The last sentence is revised to read as
follows:
From: Upon execution, the Worksharing Agreement dated 09/26/2013, is incorporated
by reference into this contract.
To: Upon execution, the Worksharing Agreement dated 10/20/2014, is incorporated
by reference into this contract.
Section II, Paragraph E of the Statement of Work is revised to read as follows:
From: It is understood and expressly agreed to by both parties to this contract that all
provisions of the EEOC's Contracting Principles for State and Local FEPA for
Fiscal Year 2014 are incorporated in their entirety into this contract.
To: It is understood and expressly agreed to by both parties to this contract that all
provisions of the EEOC's Contracting Principles for State and Local FEPA for
Fiscal Year 2015 are incorporated in their entirety into this contract.
Section III, Paragraph B of the Statement of Work is revised to read as follows:
From: All charges submitted for credit under this contract shall be completed by the
Contractor between October 1, 2013 and September 30, 2014 as follows:
To: All charges submitted for credit under this contract shall be completed by the
Contractor between October 1, 2014 and September 30, 2015 as follows:
Section F - DELIVERIES OR PERFORMANCE
F.1 PERIOD OF PERFORMANCE
Paragraph F.1 A is revised to read as follows:
From: A. The period of performance under this contract shall be from October 1,
2013 through September 30, 2014, with a one-year option to extend
the term of the contract. (See Section I, 52.217-9 "Option to Extend the
Term of the Contract").
To: A. The period of performance under this contract shall be from October 1,
2014 through September 30, 2015.
Page 1 of 5
F.2 TIME OF DELIVERY/DELIVERAIILES
F.2.A.1 — The last sentence is revised to read as follows:
From: A determination not to award contract credit made may be reversed under the
procedures set forth in Section II1.B.5.a. of the FY 2014 Contracting Principles.
To: A determination not to award contract credit made may be reversed under the
procedures set forth in Section II1.B.5.a. of the FY 2015 Contracting Principles.
Paragraph F.2.A 2 is revised to read as follows:
From: Enter basic charge data into the IMS or successor system within five days of the
Contractor's receipt of each charge as set forth in Section II1.B.5.a of the FY 2014
Contracting Principles in order to be eligible to receive contract credit.
To: Enter basic charge data into the IMS or successor system within five days of the
Contractor's receipt of each charge as set forth in Section II1.B.5.a of the FY 2015
Contracting Principles in order to be eligible to receive contract credit.
Paragraph F.2.A.3 is revised to read as follows:
From: Provide EEOC with a list of final actions within a time frame agreed upon by the
COR and the Contractor, but usually no later than 30 days after the resolution of
each charge to meet the requirement of Section III. B.2 of the FY 2014
Contracting Principles. The Contractor must ensure the timely and accurate entry
of data into the IMS or successor system. The COR will generate charge data lists
and reports through the IMS or successor system to verify that this requirement is
being met throughout the term of this contract,
To: Provide EEOC with a List of final actions within a time frame agreed upon by the
COR and the Contractor, but usually no later than 30 days after the resolution of
each charge to meet the requirement of Section III, B.2 of the FY 2015
Contracting Principles. The Contractor must ensure the timely and accurate entry
of data into the IMS or successor system. The COR will generate charge data lists
and reports through the IMS or successor system to verify that this requirement is
being met throughout the term of this contract.
Paragraph F.2.B.4 is revised to read as follows:
From. The Contractor must make timely and accurate submission to the EEOC of EEOC
Form 322 and EEOC Form 472, All reports covering the first three quarters of
the FY 2014 contract must be received by the EEOC prior to September 30, 2014.
To: The Contractor must make timely and accurate submission to the EEOC of EEOC
Form 322 and EEOC Form 472. All reports covering the first three quarters of
the FY 2015 contract must be received by the EEOC prior to September 30, 2015.
Page 2 of 5
Paragraph F.2.0 is incorporated as follows:
C. Proposal for FY 2014 FEPA Engagement
From: The Contractor must submit to the Contracting Officer Representative prior to
September 1, 2014, a written proposal detailing a joint enforcement, joint
outreach or joint training activity with the EEOC District Office which (1)
identifies and supports a specific priority contained in either EEOC' s Strategic
Enforcement Plan or the District Office's Complement Plan, (2) contains
sufficient details and a certification that the FEPA is willing and able to perform
the actions it proposes to perform, and (3) which the EEOC finds to be feasible
and acceptable.
To: The Contractor must submit to the Contracting Officer Representative prior to
September 1, 2015, a written proposal detailing a joint enforcement, joint
outreach r joint training activity with the EEOC District Office which (1)
identifies and supports a specific priority contained in either EEOC's Strategic
Enforcement Plan or the District Office's Complement Plan, (2) contains
sufficient details and a certification that the FEPA is willing and able to perform
the actions it proposed to perform, and (3) which the EEOC finds to be feasible
and acceptable.
Section G — CONTRACT ADMINISTRATION DATA
Replace Section G.1 with the following:
G.1 CONTRACT ADMINISTRATION DATA
A. Contracting Officer: See Block 20A of SF 26
B. Inspection and Acceptance: See Section E of the Schedule
C. Accounting and Appropriation Data: See Accounting Line Accounting and
Appropriations Data
D. Contracting Officer's Representative: Daniel Lim, State and Local
Coordinator
Chicago District Office
Telephone: (312) 869-8166
E. Paying Office: See Block 12 of SF -26
F. Program Director:
Michael J. Dougherty, Director
State and Local Programs
Office of Field Programs
131 M Street, N.E., Fifth Floor
Page 3 of 5
Washington, DC 20507
Telephone: (202) 663-4801
G.5 PAYMENT SCHEDULE
Paragraph G.5 is revised to read as follows:
From: Upon contract execution, an advance payment invoice not to exceed fifty (50)
percent of the number of charge resolutions stated in the contract, submitted
by the Contractor. Subsequent payments will be based on the Contractor's actual
production of accepted charge resolutions. The contractor can submit invoices
for actual production on a quarterly basis (April 11, July 11, and October 10,
2014). No payment will be made until the contract and subsequent
modifications, if any, are returned, properly executed, to the Equal Employment
Opportunity Commission, Acquisition Services Division, 131 M Street, N.E., 4th
Floor, Washington, D.C. 20507.
To: Upon contract execution, an advance payment invoice not to exceed fifty (50)
percent of the number of charge resolutions stated in the contract, submitted
by the Contractor. Subsequent payments will be based on the Contractor's actual
production of accepted charge resolutions, The contractor can submit invoices
for actual production on a quarterly basis (April 10, July 10, and October 9,
2015). No payment will be made until the contract and subsequent modifications,
if any, are returned, properly executed, to the Equal Employment Opportunity
Commission, Acquisition Services Division, 131 M Street, N.E., 4th Floor,
Washington, D.C. 20507.
Section H — SPECIALCONTRACT REQUIREMENTS
Paragraph H.10 is incorporated as follows:
11.10 FEPA ENGAGEMENT FUNDING
From: To be eligible to invoice for the funding, in the amount of $1,000, the Contractor
must submit to the Contracting Officer Representative prior to September 1,
2014, a written proposal detailing a joint enforcement, joint outreach or joint
training activity with the EEOC District Office which (1) identifies and supports a
specific priority contained in either EEOC's Strategic Enforcement Plan or the
District Office's Complement Plan, (2) contains sufficient details and a
certification that the FEPA is willing and able to perform the actions it proposes
to perform, and (3) which the EEOC finds to be feasible and acceptable.
To: To be eligible to invoice for the funding, in the amount of $1,000, the Contractor
must submit to the Contracting Officer Representative prior to September 1,
2015, a written proposal detailing a joint enforcement, joint outreach or joint
training activity with the EEOC District Office which (1) identifies and supports a
Page 4 of 5
specific priority contained in either EEOC's Strategic Enforcement Plan or the
District Office's Complement Plan, (2) contains sufficient details and a
certification that the FEPA is willing and able to perform the actions it proposes
to perform, and (3) which the EEOC finds to be feasible and acceptable.
Section J — LIST OF ATTACHMENTS
Section J is revised to incorporate Attachment D
Attachment D - Worksharing Agreement for FY 2015 -1 Page
Page 5 of 5
Attachment
FY 2015 EXTENSION OF WORKSHARTNG AGREEMENT
Inasmuch as there have been no substantive changes in the processes,
procedures, statutes, policies or regulations that would adversely
affect or substantially alter the work sharing arrangement between the
CHICAGO District Office and the
Waterloo Commission on Human Rights , or that would
affect the processing of charges filed under the pertinent Federal,
state or local statutes, the parties agree to extend the current work
sharing agreement that was executed on (September 30, 2013) through
the FY 2015 Charge Resolution Contract Option Period, from October 1,
2014 through September 30, 2015. The agencies agree to work together
in furtherance of the provisions of EEOC's 2012-2016 Strategic Plan
and the 2013 FEPA Engagement Plan, when assessing the allocation of
charges under this agreement and to cooperate in compliance and
enforcement efforts as well as training, outreach and technical
assistance efforts encompassed by the Plans. By executing this
extension, the parties agree to abide by the confidentiality
provisions of GINA as well as the other statutes cited in the
agreement. This agreement, as well as the attendant Worksharing
Agreeme may be reopened and amended by mutual consent of the
the FEPA
26/1-t
Date
/O-ao-aoP/
District Office Date