HomeMy WebLinkAboutFinancial Assistance Award-8/13/2012CITY OF WATERLOO
Council Communication
City Council Meeting: August 13, 2012
Prepared: August 8, 2012
Dept. Head Signature: Eric Thorson, City Engineer
# of Attachments:
SUBJECT: FINANCIAL ASSISTANCE AWARD - AMENDMENT NO. 1
NEW PUMP STATIONS
Submitted by: Jamie Knutson, P.E., Associate Engineer
Recommended City Council Action:
Authorize Mayor to sign Amendement No. 1.
Summary Statement
This is an Amendment to the Financial Assistance Award from the EDA. This amendment
changes the date that construction must begin to May 1, 2013.
This agreement is available in the City Clerk's office if you wish to review it in its entirety.
Expenditure Required N/A
Source of Funds N/A
Policy Issue
These pump stations will pump storm water from locations that flooded in 2008. The City has
already accepted the EDA grant in 2010.
Alternative N/A
Background Information:
July 25, 2012
Buck Clark, Mayor
City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703-5714
RE: EDA Project No. 05-79-05007
City of Waterloo Stormwater Lift Stations
Financial Assistance Award Amendment No. 1
Dear Mayor Clark:
U. S. DEPARTMENT OF COMMERCE
Economic Development Administration
Denver Regional Office
410 17`h Street, Suite 250
Deriver, Colorado 80202
(303) 844-5360 FAX (303) 844-3968
RECEIVED AUG 0°32012
Attached, please find Amendment No. 1 to the Financial Assistance Award for the City of
Waterloo's Stormwater Lift Stations Project. The Amendment revises the Project Scope of
Work, the Project Development Time Schedule and allows the project to be completed in two
phases.
The project Scope of Work has been revised to reflect decisions that were made during the
design phase. The new scope of work consists of constructing improvements to the existing
upstream detention ponds instead of constructing a lift station, as originally planned.
The Time Schedule has been revised to extend the deadline for the start of construction to May 1,
2013. The City indicated that the additional time is necessary to complete the design, and to
obtain the required approval and environmental permits. Please be advised that the City needs to
take all necessary actions to move this project forward as quickly as possible. If the project is not
started prior to May 1, 2013, the City may be in jeopardy of this award being terminated.
The approval for project phasing allows the project to be completed in two phases. Phase I
consists of the Virden Creek, Vinton/18th Street and Westfield pump stations, and may proceed
independently of Phase II. Phase II consists of the Blowers Creek pump station and Dry Creek
Run detention basin improvements, and requires that a revised environmental narrative be
submitted and approved, prior to EDA's approval of construction documents.
All other terms and conditions of the Financial Assistance Award shall remain in full force and
effect. If the provisions of this Amendment are acceptable, please sign all copies of the enclosed
Amendment to the Financial Assistance Award and return two copies to:
Cindy Edwards, P.E., Project Engineer
Denver Regional Office
Economic Development Administration
410 17th Street, Suite 250
Denver, CO 20202-4454
Should you have any questions, please do not hesitate to contract Ms. Edwards at (303)-844-5360.
Sincerely,
CCS
Robert E. Olson, Regional Director
FORM CD -451 U.S. DEPARTMENT OF COMMERCE
(REV. 10-03)
DAO 203-26
AMENDMENT TO
FINANCIAL ASSISTANCE AWARD
n
GRANT COOPERATIVE AGREEMENT
CFDA NO. AND PROJECT TITLE
11.307/Economic Adjusment/Disaster
AWARD NUMBER
05-79-05007
RECIPIENT NAME
City of Waterloo
AMENDMENT NUMBER
Amendment No. 1
STREET ADDRESS
715 Mulberry Street
EFFECTIVE DATE
July 25, 2012
CITY, STATE, ZIP CODE
Waterloo, Iowa 50703-5714
EXTEND WORK COMPLETION TO
NA
BUREAU
20
FUND
40
FCFY
10
PROJECT -TASK
00
ORGANIZATION
05
OBJECT CLASS
41 1016 00
COSTS ARE REVISED
AS FOLLOWS:
PREVIOUS
ESTIMATED COST
ADD
DEDUCT
TOTAL
ESTIMATED COST
FEDERAL SHARE OF COST
$
$
$
$
RECIPIENT SHARE OF COST
$
$
$
$
TOTAL ESTIMATED COST
$
$
$
$
REASON(S) FOR AMENDMENT
This Amendment revises the Project Scope of Work, and the Project Development Time Schedule and approves the
project to be completed in two phases. The revised scope of work replaces the originally planned stormwater lift
station in the Dry Creek Run drainage basin with improvements to the upstream detention basins. The revised time
schedule extends the Construction Start date from Aug. 3, 2012 to May 1, 2013. The project is also phased into two
phases for construction.
All other terms and conditions of the Financial Assistance Award shall remain in full force and effect.
This
funding.
checked
by
document
within
Amendment approved by the Grants Officer is issued in triplicate and constitutes an obligation of Federal
By signing the three documents, the Recipient agrees to comply with the Amendment provisions
below and attached, as well as previous provisions incorporated into the Award. Upon acceptance
the Recipient, two signed Amendment documents shall be returned to the Grants Officer and the third
shall be retained by the Recipient. If not signed and returned without modification by the Recipient
30 days of receipt, the Grants Officer may unilaterally terminate this Amendment.
Special Award Conditions
Line Item Budget
Other(s): (Phased Budget)
SIGNATURE OF DEPARTMENT OF COMMERCE GRANTS OFFICE"
Robert E. Olson, Director, De r Regional Office g�
DATE
July 25, 2012
TYPED NAME, TYPED TITLE, AND SIG RE OF AU HOR R 6 FFICIAL
L-1,v,t-,-1 L`i .0 IcLa-E,—___
E3nck`£lark, Mayor
DATE
I (`r��-
REVISIONS TO SPECIAL AWARD CONDITIONS
RECIPIENT: City of Waterloo EDA AWARD NO. 05-79-05007
Black Hawk County, Iowa
1. (Revised) PROJECT DESCRIPTION: The project will construct four (4) Storm Water Lift Stations
with the capacity to pump water from the City's storm sewer system into the Cedar River. The
lift stations are in the Virden Creek, Vinton/18th Street, Westfield and Blowers Creek drainage
basins. The project will also construction improvements to the Highway 20 and Liberty Park
detention basins to reduce flows into the Dry Creek Run drainage basin.
2. The Start of Construction date in the Project Development Time Schedule (Special Award
Condition No. 1) is revised to be May 1, 2013.
3. (New) Special Award Condition No. 19. REVISED ENVIRONMENTAL NARRATIVE
Prior to EDA's approval of the bid documents for Phase II, the Recipient shall provide a revised
environmental narrative for EDA's review and approval. The Environmental Narrative shall
update the original Environmental Narrative to address the additional areas that are impacted
by the revised scope of work improvements within the Dry Creek Run basin. The Recipient shall
provide evidence satisfactory to EDA, that any permits or outstanding environmental
requirements that are identified in the revised Environmental Narrative have been obtained
prior to EDA's approval of the bid documents.
4. (New) Special Award Condition No. 20 PHASING
The project will be completed in two phases. Phase I includes three (3) Storm Water Lift
Stations in the Virden Creek, Vinton/18th Street, Westfield drainage basins. Phase II includes
one (1) Storm Water Lift Station in the Blowers Creek drainage basin, and improvements to the
Highway 20 and Liberty Park detention basins upstream of the Dry Creek Run drainage basin.
The total project budget has been separated for Phase I and Phase II. In the event the budget
for either Phase is exceeded, the Recipient agrees that funds cannot be transferred between the
phases until all of the construction contracts have been executed for each phase. The Recipient
acknowledges that they are required to commit the additional funds necessary if a contract that
exceeds the budget for that phase is awarded. Once all of the contracts have been executed,
and the costs for each phase are known, the Recipient may transfer costs between phases.
Disbursements for construction costs will not be made until all of the construction contracts for
both phases of the project have been executed.
Form ED -508
(Rev. 7/07)
ATTACHMENT NO. 1
U.S. DEPARTMENT OF COMMERCE
ECONOMIC DEVELOPMENT ADMINISTRATION
PUBLIC WORKS PROJECT COST CLASSIFICATIONS
Phased Budget to Reflect Amendment No. 1, July 25, 2012
EDA Award No. 05-79-05007 State: Iowa
County: Black Hawk
Cost Classification Phase I Phase II Total
Administrative and legal expenses $ 0 $ 0 $ 0
Land, structures, rights-of-way, appraisals, etc. 100 0 100
Relocation expenses and payments 100 0 100
Architectural and engineering fees 570,000 380,000 950,000
Other architectural and engineering fees 40,000 0 40,000
Project inspection fees 282,000 188,000 470,000
Site work 0 0
Demolition and removal 0 0
Construction 4,974,000 3,316,000 8,290,000
Equipment 0 0 0
Contingencies 666,630 444,420 1,111,050
TOTAL PROJECT COSTS $ 6,532,830 $ 4,328,420 $10,861,250