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HomeMy WebLinkAboutJDE Engineering-8/20/2012!l* [aiIL;irlidl'��a 1319 464-7913 402 E. Orth Street, Suite 101, Waterlo=o, Li, 50703 jdeeng met July 31, 2012 EXTENSION OF GERALDINE ROAD - CONSTRUCTION RELATED SERVICES UTILIZING REVITALIZE IOWA SOUND ECONOMY (RISE) PROJECT FUNDING PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City of Waterloo, Iowa ("City") desires to extend Geraldine Road approximately 900 feet to the west to promote the continued development of the South Port Industrial Area in northwest Waterloo, Iowa, and WHEREAS, JDE Engineering, PLC ("Consultant") of Waterloo, Iowa desires to provide construction related services related to the development of Geraldine Road, NOW THEREFORE, it is mutually agreed that this Professional Services Agreement shall consist of the following: 1. SCOPE OF SERVICES • Assist in development of tax exemption certificates. These certificates would be delivered to the contractor. Certificates would be developed by the Waterloo City Clerk's Office, with assistance from JDE Engineering, and delivered to the contractor prior to the beginning of construction. • Develop a construction notebook for organization of construction documents. • Develop a preconstruction conference agenda and sign -in sheet. • Conduct the Preconstruction Conference. • Produce minutes of the Preconstruction Conference meeting and provide a copy of the minutes to all parties in attendance. • Conduct progress meetings every 2 weeks during the construction phase of the project. These meetings could be conducted on-site during construction, or at a mutually agreed upon location (City Hall, contractors office, JDE Engineering office, etc.). • Produce minutes of Progress Meetings and provide a copy of the minutes to all parties in attendance. 1 • Obtain the contractors work schedule prior to the beginning of construction. • Issue a Notice -to -Proceed to the contractor. • Contact property owners directly adjacent to the project areas prior to the start of construction to inform them of the proposed work. • Observe the proper installation of traffic control. • Conduct daily review of traffic control condition and inform the contractor of needed maintenance. • Document traffic control condition on a daily basis. • Document the completion of utility locates in the area of construction prior to the beginning of work. • Conduct storm water related site inspections. Any erosion from construction areas will be documented and the contractor notified to correct issues. • Obtain photos of work areas prior to the start of construction to document existing conditions of streets and undeveloped areas adjacent to construction. • Complete a daily working day log related to construction activity, and mail to all parties on a weekly basis. • Complete weekly working day reports during construction and mail to all parties on a weekly basis. • Print all e-mail and letter correspondence related to the contract and keep this information in the construction notebook. • Obtain concrete plant certifications for the plant(s) used to provide concrete for the project. • Obtain material certifications for concrete, steel, and other materials used for the construction of the project. • Receive and obtain approvals for shop drawings. • Collect delivery tickets for materials (i.e. sand, concrete, steel). • Obtain material test results through macm E_-- 3ecc, :. -spa i • Provide construction surveys for the project through Helland Engineering and Surveying, LTD. • Obtain photos during and after construction to document construction methods and the finished product. • Measure quantities in the field. 2 • Develop pay estimates for review and approval by the contractor and the Owner. • Process change / extra work orders (if necessary). • Develop a Punch List of incomplete items and deliver to the contractor. • Prepare record drawings for submittal to the Owner. • Obtained lien waivers from material suppliers prior to the acceptance of work. • Develop a letter of acceptance for submittal to the City Council and the Iowa DOT upon project completion. • Submit the final project construction notebook to the Owner for their records. • Provide project related documentation to the Iowa DOT for final project audit to obtain final reimbursement of funds to the Owner. II. TIME OF BEGINNING AND COMPLETION The project shall begin following approval of the City Council and execution of this agreement by the Mayor of the City of Waterloo. Completion of construction is anticipated by mid-November 2012. Below is an anticipated schedule for development of the project: • Approval of the Construction Agreement August 2012 • Field Construction Begins August 2012 • Field Construction Ends November 2012 • Submittal of Record Drawings to Owner January 2013 III. COMPENSATION The fee for the work detailed under "Section I. Scope of Services" is based on anticipated time -and - materials necessary to complete the work. Surveying services will be performed under this contract by Helland Engineering and Surveying, LTD. of Cedar Falls, Iowa. Material testing services will be performed under this contract by lea = e Fees, '~€. f Evaf e' 'n, Iowa. The total cost of this project is estimated to be $25,300. This fee is considered a maximum not -to -exceed cost. its 3 IV. TERMS AND CONDITIONS The attached Terms & Conditions are considered part of this agreement. IN WITNESS WHEREOF, the parties hereto have executed this Professional Services Agreement as of the dates shown below: JDE ENGINEERING, PLC tilsL Jim I . Ellis, P.E. CITY !. WATERLOO, IOWA 7/31 h -Z -- Date C3(?e g— Ernest G. Clark, Mayor Date 4 LNG-M ER:N 1319)464-7913 4192 E. 4th Street, Suite 101, Waterloo, IA 50703 jdeengignetiasaiet July 31, 2012 EXTENSION OF GERALDINE ROAD - CONSTRUCTION RELATED SERVICES UTILIZING REVITALIZE IOWA SOUND ECONOMY (RISE) PROJECT FUNDING PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City of Waterloo, Iowa ("City") desires to extend Geraldine Road approximately 900 feet to the west to promote the continued development of the South Port Industrial Area in northwest Waterloo, Iowa, and WHEREAS, JDE Engineering, PLC ("Consultant") of Waterloo, Iowa desires to provide construction related services related to the development of Geraldine Road, NOW THEREFORE, it is mutually agreed that this Professional Services Agreement shall consist of the following: I. SCOPE OF SERVICES • Assist in development of tax exemption certificates. These certificates would be delivered to the contractor. Certificates would be developed by the Waterloo City Clerk's Office, with assistance from JDE Engineering, and delivered to the contractor prior to the beginning of construction. • Develop a construction notebook for organization of construction documents. • Develop a preconstruction conference agenda and sign -in sheet. • Conduct the Preconstruction Conference. • Produce minutes of the Preconstruction Conference meeting and provide a copy of the minutes to all parties in attendance. • Conduct progress meetings every 2 weeks during the construction phase of the project. These meetings could be conducted on-site during construction, or at a mutually agreed upon location (City Hall, contractors office, JDE Engineering office, etc.). • Produce minutes of Progress Meetings and provide a copy of the minutes to all parties in attendance. 1 • Obtain the contractors work schedule prior to the beginning of construction. • Issue a Notice -to -Proceed to the contractor. • Contact property owners directly adjacent to the project areas prior to the start of construction to inform them of the proposed work. • Observe the proper installation of traffic control. • Conduct daily review of traffic control condition and inform the contractor of needed maintenance. • Document traffic control condition on a daily basis. • Document the completion of utility locates in the area of construction prior to the beginning of work. • Conduct storm water related site inspections. Any erosion from construction areas will be documented and the contractor notified to correct issues. • Obtain photos of work areas prior to the start of construction to document existing conditions of streets and undeveloped areas adjacent to construction. • Complete a daily working day log related to construction activity, and mail to all parties on a weekly basis. • Complete weekly working day reports during construction and mail to all parties on a weekly basis. • Print all e-mail and letter correspondence related to the contract and keep this information in the construction notebook. • Obtain concrete plant certifications for the plant(s) used to provide concrete for the project. • Obtain material certifications for concrete, steel, and other materials used for the construction of the project. • Receive and obtain approvals for shop drawings. • Collect delivery tickets for materials (Le. sand, concrete, steel). • Obtain material test results through Team Services, Inc. • Provide construction surveys for the project through Helland Engineering and Surveying, LTD. • Obtain photos during and after construction to document construction methods and the finished product. • Measure quantities in the field. 2 • Develop pay estimates for review and approval by the contractor and the Owner. • Process change / extra work orders (if necessary). • Develop a Punch List of incomplete items and deliver to the contractor. • Prepare record drawings for submittal to the Owner. • Obtained lien waivers from material suppliers prior to the acceptance of work. • Develop a letter of acceptance for submittal to the City Council and the Iowa DOT upon project completion. • Submit the final project construction notebook to the Owner for their records. • Provide project related documentation to the Iowa DOT for final project audit to obtain final reimbursement of funds to the Owner. II. TIME OF BEGINNING AND COMPLETION The project shall begin following approval of the City Council and execution of this agreement by the Mayor of the City of Waterloo. Completion of construction is anticipated by mid-November 2012. Below is an anticipated schedule for development of the project: • Approval of the Construction Agreement August 2012 • Field Construction Begins August 2012 • Field Construction Ends November 2012 • Submittal of Record Drawings to Owner January 2013 III. COMPENSATION The fee for the work detailed under "Section I. Scope of Services" is based on anticipated time -and - materials necessary to complete the work. Surveying services will be performed under this contract by Helfand Engineering and Surveying, LTD. of Cedar Falls, Iowa. Material testing services will be performed under this contract by - .MIN\ - - , . .. , w The total cost of this project is estimated to be $25,300. This fee is considered maximum not -to -exceed cost. aciT Aso 3 IV. TERMS AND CONDITIONS The attached Terms & Conditions are considered part of this agreement. IN WITNESS WHEREOF, the parties hereto have executed this Professional Services Agreement as of the dates shown below: JDE ENGINEERING, PLC 7/1/1,z_ Jim D. Itis, P.E. Date CITY OF ATERLOO, IOWA (/ gig') Ernest G. Clark, Mayor Date 4 CITY OF WATERLOO Council Communication City Council Meeting: August 20, 2012 Prepared: August 14, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: PROFESSIONAL SERVICES AGREEMENT CONSTRUCTION RELATED SERVICES F.Y. 2012 GERALDINE ROAD - PHASE II CITY CONTRACT NO. 821 RM -8155(727)-9D-07 Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Professional Services Agreement with JDE Engineering, for the construction - related services for the F.Y. 2012 Geraldine Road - Phase II This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The cost of this agreement is not to exceed twenty-fivc thousand three -hundred dollars ($25,300), and shall not be exceeded without authorization of the City. Source of Funds RISE Funds - $12,650 and Local Option Sales Tax - $12,650 Policy Issue N/A Alternative N/A Background Information This recently awarded RISE project includes the 903 -ft. extension of Geraldine Road.