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HomeMy WebLinkAboutAecom Technical Services-5/7/2012 (2)A=COM Please return this copy to: City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 AECOM 319 232 6531 tel 501 Sycamore Street 319 232 0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com DONALD STREET IMPROVEMENTS U.S. HIGHWAY 63 TO MILDRED STREET WATERLOO, IOWA SUPPLEMENTAL AGREEMENT NO. 1 WHEREAS, a Professional Services Agreement was entered into by the City of Waterloo, Iowa (City), and AECOM Technical Services, Inc. (Consultant), of Waterloo, Iowa, dated October 6, 2010, for the preliminary design, final design and construction review for improvements on Donald Street from U.S. Highway 63 to Mildred Street in Waterloo, Iowa; and WHEREAS, the City and Consultant desire to amend the previous agreement to include engineering services during the construction phase of the Donald Street Improvements. NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows: I. SCOPE OF SERVICES Services to be provided under this supplemental agreement include the construction staking, review, material testing and contract administration for the construction of the Donald Street Improvements from U.S. Highway 63 to Mildred Street. The scope of services is further defined by the following tasks: Task 1. Preconstruction Conference. Assist the City with conducting the preconstruction conference and have appropriate representative staff attend. This task includes conducting the meeting and preparing minutes. Task 2. Construction Staking. Provide horizontal and vertical control, including the following items: a. Set Project Control b. Mark Removals c. Set Stakes for Erosion Control d. Set Stakes at 50 -Foot Intervals for Grading e. Set Stakes for Sanitary Sewer and Manhole Adjustments f. Set Stakes for Water Services g. Set Stakes for Storm Sewer h. Set Stakes for Paving and Intersections i. Set Stakes for Concrete Driveways j. Set Stakes for Sidewalks k. Set Stakes for Recreational Trail I. Set Locations for Paint Markings Task 3. Interpret Plans and Specifications. Interpret the intent of the plans and specifications for general compliance with the construction contract. The Consultant will not, however, guarantee the performance of any contractor. Task 4. Shop Drawing Review. Review work drawings, samples and other submittals of the contractor only for general conformance to the design concept of the project and for general compliance with the construction contract. Article 1105.03, Iowa DOT Standard Specifications for Highway and Bridge Construction, will apply. A=COM Task 5. Progress and Quality of Construction. Maintain direct contact with the City's representative or his authorized representative to the extent necessary to inform the City's representative of the progress and quality of construction work performed. Provide the necessary qualified staff at the job site to act under the authority of the City's representative, and observe and review the work in progress and determine whether the work is in general conformity with the contract plans and specifications. It is understood that responsibility for the correctness of every detail of construction is beyond the scope of this agreement. The Consultant shall not assume management or direction of the contractor's operations or any utility company's operations. For estimating purposes, construction activity in the field is anticipated at 20 weeks, with average level of service 30 hours per week for 10 weeks and 20 hours per week for 9 weeks. Nothing in this agreement shall be construed as giving the Consultant the responsibility or authority to direct or supervise construction methods, means, techniques, procedures or safety methods used by the contractor, subcontractors, or utility companies performing the actual construction work. Neither observations by the Consultant nor inspections, tests or approvals, shall relieve the contractor, subcontractors or utility companies from their obligation to perform the work in accordance with the requirements of the contract documents. The contractor has ultimate responsibility to monitor all his work to ensure proper quality, safety and completion within the contract time, as do the utility companies involved in this project. Task 6. Testing. Consultant will complete necessary earthwork, density and P.C.C. verification testing for the project as required by Iowa DOT's Materials Department Instruction Memorandums and Iowa DOT's Construction Manual. The contractor shall be responsible for certified plant inspection in accordance with the standard specifications. Task 7. Reports. Prepare and submit daily, weekly and monthly reports as required by Iowa DOT's Materials Department Instruction Memorandums and Iowa DOT's Construction Manual. Also includes preparation and submittal of change and extra work orders, subcontract requests and other forms as are normally utilized by the Iowa DOT on construction projects. Reports are to be submitted per Iowa DOT Standards for reporting, and copies of reports are to be submitted to the City. Task 8. Estimates. Make monthly or bi-monthly reports to the City's representative, or his authorized representative, of the estimated amount of materials furnished and delivered and the work performed. Review and approve estimates for progress and final payment. Task 9. Pay Quantities. Measure and document construction pay quantities and perform functions necessary to assist with funding reimbursement for the project. Task 10. Claims. Consider and evaluate contractor's suggestions for modifications and report them with recommendation to the City. Prepare and assist the City and contractor in processing contract change orders. Task 11. Final Construction Review. Conduct the final construction review with representatives of the Iowa DOT and City at completion of the project. The Consultant shall state his opinion as to whether the project was completed in substantial conformance with the Plans and Specifications and recommend acceptance thereof. Task 12. Record Drawings. Prepare record drawings conforming to the construction records provided to the Consultant by the contractor during the construction process. A=COM Task 13. Project Close -Out. Complete quantities and materials audit in compliance with Iowa DOT standards. Prepare final acceptance documents, as required by Iowa DOT. Task 14. Proiect Administration. Attend periodic construction meetings and conduct intraoffice administration and coordination of the project. II. COMPENSATION The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of the original agreement. The estimated actual costs, fixed fee, contingency and maximum amount payable for this supplemental agreement, as stated below and as shown in Attachment A, are to be segregated from those covered under the original agreement. Estimated Actual Costs $164,160.00 Fixed Fee 20,980.00 Contingency 7,000.00 Maximum Amount Payable 192,140.00 III. In all other respects, the obligations of the City and Consultant shall remain as specified in the Professional Services Agreement dated October 6, 2010. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 as of the dates shown below: AECOM TECHNICAL SERVICES, INC. CITY OF By Sub -District Manager TERLOO, IOWA 61, Ernest G. Clark, Mayor IOWA DEPARTMENT OF TRANSPORTATION ACCEPTED FOR AUTHORIZATION By Robert Welper, P.E. Local Systems Engineer District 2 L:\work\ADMIN\AGREE\SUPPLE\SA1 WatDonaldStrlmprUs63toMildred.docx Date April 17, 2012 Date Auk 1, i P--- Date_ Attachment A Donald Street Improvements U.S. Highway 63 to Mildred Street Waterloo, Iowa Construction Related Services Cost Analysis L Direct Labor Cost (AECOM Technical Services) Category Hours Rate/Hour Amount Senior Professional 0 $83.50 $0.00 Project Professional 260 $59.60 $15,496.00 Staff Professional 40 $40.00 $1,600.00 Professional 0 $32.00 $0.00 CADD Operator 11 40 $30.00 $1,200.00 CADD Operator I 0 $21.00 $0.00 Senior Technician 1,190 $32.00 $38,080.00 Technician 160 $25.50 $4,080.00 Project Support 60 $27.00 $1,620.00 $62,076.00 1750 II. Payroll Burden and Overhead Provisional Costs 160.00% $99,321.60 III. Direct Project Expenses Category Units Rate/Uni Amount Mileage 3000 0.51 1,530.00 Per Diem 0 40.00 0.00 Lodging 0 80.00 0.00 B/W Copies 2000 0.06 120.00 Color Copies 500 0.12 60.00 EDM Equipment 40 12.50 500.00 GPS Equipment 10 25.00 250.00 Miscellaneous, Other 300.00 $2,760.00 IV. AECOM Estimated Actual Costs $164,157.60 Rounded $164,160.00 V. Subcontract Expense $0.00 VI. Estimated Actual Costs $164,160.00 VII. Fixed Fee $20,980.00 VIII. Contingency $7,000.00 AECOM Technical Services $7,000.00 Craig Ritland Landscape Architects $0.00 Robinson Engineering Company $0.00 IX. Maximum Amount Payable $192,140.00 Page 1 of 1 JEFF BALES From: JEFF BALES Sent: Wednesday, May 30, 2012 10:13 AM To: 'Durbahn, Mark' Subject: STP -U-8155(714)-70-07 - Supplemental Agreement No. 1 Mark, Please consider this e-mail your "Notice -To -Proceed" with work under this agreement effective Wednesday, May 30th. Jeff Bales Associate Engineer City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 319-291-4312 5/30/2012 Attachment A Donald Street Improvements U.S. Highway 63 to Mildred Street Waterloo, Iowa Construction Related Services Staff Hour Estimate Description of Work Senior Prof. Project Prof. Staff Prof. CADD Op. 11 Senior Tech Tech Project Support Total 1 Preconstruction Conference 12 6 18 2 Construction Staking a. Set Pro ect Control, 4 4 b. Mark Removals8 ,.,` _-__, c. Set Stakes for Erosion Control , , 2 2 4 d. Set Stakes at 50 -Foot Ir_ilsvAlii9Egading 16 16 32 e. Set Stakes for Sanita Sewer 4 4 8 f Set Stakes for Water Services4 4 8 Set Stakes for Storrn Sewer 40 40 . 80 h. Set Stakes for Paving & Intersections 48 48 96 i. Set Stakes for Concrete Driveways j. Set Stakes for Sidewalks 24 24 48 6 4 6 4 12 8 k. Set Stakes for Recreational Trail 1. Set Locations for Paint Markin _-___.. 8 8 16 3 Interpret Plans & Specifications 32 8 40 Drawing Review16 4 Shy_ 8 24 5 Progress & Quality of Construction 40 _ 12 780 60 12 40 820 60 64 6 Testi__ ui __. 7 Reports 8 Estimates 16 12 28 9 Pay Quantities 8 4 40 52 10 Claims 32 4 44 20 80 52 11 Final Construction Review 32 12 Record Drawings 8 12 40 8 40 56 52 13 Project Closeout 14 Pr ect Administration40 20 20 80 TOTAL HOURS 0 260 40 40 1,190 160 60 1,750 IOWA DEPARTMENT OF TRANSPORTATION DISTRICT 2 NAY 21 2012 MASON CITY, IA