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HomeMy WebLinkAboutATC Associates Inc-1/23/2012ASSOCIATES I N C. "ngineering Individual Solutions C 1: 2011 223 East 4th Street Waterloo, IA 50703 (319) 233-0441 fax (319) 233-3269 www.atcassociates.com L_. December 19, 2011 Mr. Rudy Jones City of Waterloo Community Development 620 Mulberry Street Waterloo, IA 50703 Re: Proposal for Phase I Environmental Site Assessment Neighborhood Stabilization Program 3 (NSP3) 900 & 1000 block of Lafayette Street Waterloo, Iowa ATC Proposal No. 007-2011-0444 Dear Mr. Jones: ATC Associates Inc. (ATC) is pleased to provide this proposal in response to your request for a Phase I Environmental Site Assessment (ESA) at the above -referenced location (Site) for the City of Waterloo (Client). BACKGROUND Based on the information you provided, the Site consists of five separate parcels and consist of a single- - family residential buildings. ATC understands that the ESA is being requested in connection with community redevelopment. SCOPE OF SERVICES & FEE ESTIMATE ATC will perform an ESA in general accordance with ASTM E 1527-05 Standard Practice for Environmental Site Assessments: Phase I Site Assessment Process. The services are further described in the Attachments to this proposal. The following table summarizes the scope of services and lump sum fees for the project. Task Attachment Fee Phase I ESA Phase I ESA Scope of Services $1,850 Title Search & Environmental Lien Review Supplemental Environmental Services Not Requested TOTAL $1,850 PROJECT DELIVERABLES & SCHEDULE Following written authorization to proceed, ATC intends to conduct the ESA and report findings as described in the table below. amity of Waterloo — NSP3 12/19/11 ATC Proposal No. 007-2011-0444 Page 2 Task Deliverable Schedule* Site reconnaissance n/a Within two business days Preliminary findings Via email Within five days following site visit Draft report PDF with available appendices Within ten days of site visit Final report 2 hardcopies and 1 PDF Within three business days of receipt of review comments * This schedule assumes written authorization to proceed by December 30, 2011 and is subject to change. ATC will prepare and submit to the City of Waterloo Final Phase I Environmental Site Assessment narrative report documenting the findings of the assessment activities. The Report will include detailed conclusions regarding recognized environmental concerns and conditions including correlated site photographs. ATC will amend the Final Report should the need to include additional amendments arise. All Final Reports will be submitted as two (2) hard copies and one (1) electronic copy of each assessment. CLIENT RESPONSIBILITIES The proposed fee estimate and schedule in this proposal are based on Client responsibilities that include, but are not limited to: providing timely access to the Site, accurate Site location information, and available documentation and information as described in the Client Questionnaire attachment. THIRD PARTY RELIANCE If the report or a letter of reliance is to be addressed to a third party other than Client, that party must be identified by Client prior to report issuance and accept the terms and limitations in the report and the attached Client Service Agreement, unless an alternative written agreement is executed between ATC and the third party. FIRM EXPERIENCE With ATC, the City of Waterloo will have access to professional staff and firm resources that have earned and continues to maintain Engineering News Record (ENR) national rankings as one of the Top 200 Environmental Firms nationwide. These rankings indicate not only a firm's expertise, but our growing financial strength and capabilities in those fields. ATC's current ENR rankings are as follows: Category ATC National Rank' Asbestos/Lead Paint No. 1 Environmental Management No. 7 Site Assessment/Compliance No. 14 Environmental Firms No. 56 PERSONNEL EXPERIENCE pow Mr. Gaylen Hiesterman, Operations Manager Mr. Hiesterman is the Operations Manager for the Waterloo, IA office. He has over 19 years of experience in the environmental and due diligence field and managed Phase I Environmental Site Assessment portfolios consisting of over 200 sites throughout the Midwest. He will be a Senior Manager and Point of Contact for the City of Waterloo. "a Rankings as of July, 2011, Engineering News Record Sourcebook. ,_;ity of Waterloo — NSP3 12/19/11 ATC Proposal No. 007-2011-0444 Page 3 Immai Mr. Art Currier, Project Manager Mr. Currier is a Senior Project Manager for the Waterloo, IA office. He has over 20 years of experience and has managed Phase I Environmental Site Assessment portfolios throughout Iowa, Mexico and California. Ms. Angela Erhardt, Project Manager Ms. Erhardt is a Project Manager for the Waterloo, IA office. She has over 10 years of experience in the environmental and due diligence field and has experience with Phase I Environmental Site Assessment portfolios consisting of over 20 sites throughout the Midwest. REFERENCES ATC encourages the City of Waterloo to contact the following clients for input on ATC's performance of similar projects: Cedar Rapids Bank & Trust — Ben Weber (319) 862-2728, ATC has completed Phase I and Phase II site assessments at various sites across Iowa with a recent project in Waterloo Consolidated Energy — Denny Donlea (319) 827-1211, ATC has completed Phase I and Phase II site assessments at several sites in the Cedar Valley Environmental Services of Iowa — Marty Rolfes (515) 710-0211, ATC has completed Phase I and Phase II site assessment at various sites in Iowa and Missouri Treynor State Bank — Larry O'Rouke (712) 487-3000, ATC has completed Phase I ESAs for SBA loans at multiple sites in Iowa AUTHORIZATION If this proposal is acceptable, please sign the following page and provide ATC the City's professional services agreement. ATC will execute the agreement and return one copy for your files. Thank you for the opportunity to propose on this project. If you have any questions or require further information, please email the undersigned or call (319) 233-0441. Sincerely, ATC ASSOCIATES, INC. Gaylen Hiesterman, CGP Operations Manager Attachments: Phase I ESA Scope of Services Supplemental Environmental Services Client Questionnaire „2.ity of Waterloo — NSP3 12/19/11 ATC Proposal No. 007-2011-0444 Page 4 By signing below the City of Waterloo indicates acceptance of this proposal, prepared by ATC Associates, as the lowest and most responsible bid for this project. Once a signed copy of this proposal is received by ATJ Associates it will serve as notice to proceed for this project, unless otherwise directed. Name (signature): Name (print): Ernes{ 6_ C k Title: Date: OLn U Q �'i ATTACHMENT PHASE I ESA SCOPE OF SERVICES The proposed Phase I ESA will be conducted in general accordance with the ASTM Standard Practice E 1527-05, consistent with a level of care and skill ordinarily practiced by the environmental consulting profession currently providing similar services under similar circumstances. The purpose of the ESA will be to identify recognized environmental conditions in connection with the Site at the time of the site reconnaissance. The scope of ESA will include an evaluation of the following: • Physical setting characteristics of the Site through a review of referenced sources such as topographic maps and geologic, soils and hydrologic reports. • Usage of the Site, adjoining properties and surrounding area through a review of reasonably ascertainable historical sources such as land title records, fire insurance maps, city directories, aerial photographs, prior reports and interviews. • Observations and interviews regarding current Site usage and conditions including: the use, treatment, storage, disposal or generation of hazardous substances, petroleum products, hazardous wastes, nonhazardous solid wastes and wastewater. • Observations and interviews regarding usage of adjoining and surrounding area properties and the likely impact of known or suspected releases of hazardous substances or petroleum products from those properties on the Site. • Information in ASTM -specified environmental agency databases and local environmental records, within the ASTM -specified approximate minimum search distance from the Site. • Preparation of a written report that includes findings, opinions, conclusions and supporting documentation. Client has directed the following significant additions, deletions or deviations to ASTM Standard Practice E 1527-05 for the proposed ESA. Client acceptance of this proposal confirms its awareness that such changes may result in a data gap being identified in the report and may impact their ability to use the report to help qualify for Landowner Liability Protections under CERCLA. Unless otherwise indicated below, Client will provide ATC with the results of Client's review of reasonably ascertainable land title and judicial records for Environmental Liens or Activity and Use Limitations (AULs) per E 1527-05, Section 6.2. Client Directed Additions, Deletions or Deviations to ASTM Standard Practice E 1527-05 (only checked items apply) ATC will review reasonably ascertainable land title records for Environmental Liens or AULs El No review of land title or judicial records for Environmental Liens or AULs will be conducted Include Client or other scope of work guidance document entitled: DOCUMENTNAME AND DATE Other: • ADD OR DELE I AS NEEDED ATTACHMENT SUPPLEMENTAL ENVIRONMENTAL SERVICES The scope of the proposed ESA will include consideration of the following environmental issues or conditions that are beyond the scope of ASTM Standard Practice E 1527-05 when specifically referenced in the proposal: • Mold Screening to report the findings of a baseline survey of readily observable mold and conditions conducive to mold on the property identified by limited interview, document review and physical observation and to provide an opinion on whether an identified condition warrants further action. The scope of work for the Mold Screening is intended to be consistent with ASTM Standard Practice E 2418-06: Standard Guide for Readily Observable Mold and Conditions Conducive to Mold in Commercial Buildings: Baseline Survey Process. The scope of work, including potential deviations from the Standard Guide, is described as follows. The interview is limited to one knowledgeable person from property management or engineering staff. The document review is limited to only those relevant documents made readily available to ATC in,a timely. manner. The physical observations will be limited to certain Heating, Ventilation and Air Conditioning (HVAC) system areas and other readily accessible building areas likely to become subject to water damage, plumbing leaks, and flooding. Unless noted otherwise herein, ATC will observe the HVAC equipment room(s) and readily accessible mechanical rooms and, in buildings with package units in the ceiling, at least one unit per floor. Also, unless noted otherwise, ATC will observe readily accessible areas of the basement (or lowest level), the top floor, the roof (including any penthouse areas) and at least one mid-level floor (if applicable). For multi -story buildings, the total number of floors observed (inclusive of those already mentioned) is intended to be up to 10% of the total number of floors (if readily accessible). For hotel and multi -family buildings, ATC will target the lowest and highest levels and roof as described above and up to 10% of units, including one per floor if readily accessible. The Mold Screening will not include destructive methods of observation. No sampling or laboratory analyses will be conducted. The'Mold Screening service as described herein will be limited in scope and by the time and cost considerations typically associated with performing a Phase I ESA. No method can guarantee that a hazard will be discovered if evidence of the hazard is not encountered within the performance of the Mold Screening as authorized and that opinions and conclusions must, out of necessity, be extrapolated from limited information and discrete, non -continuous data points. • Limited Asbestos Screening (LAS) survey consisting of the identification of suspect asbestos - containing material (ACM) in accessible areas and the collection and laboratory analysis of bulk samples. The scope of the survey is intended to be consistent with ASTM E 2308-05: Standard Guide for Limited Asbestos Screens of Buildings. The LAS will be performed to identify the presence of readily accessible suspect ACM and to develop recommendations as to the need for a more thorough survey and/or an Operations and Maintenance (O&M) program. The LAS will not attempt to sample each homogeneous area or fully characterize each suspect material and will not be suitable for renovation or demolition purposes. Untested potential ACM will be considered suspect until tested and proven otherwise. • Visual observation of suspect ACM, consisting of providing an opinion on the condition of suspect ACM on the property based upon visual observation during the site reconnaissance without collection of any bulk samples. • Radon Screening survey consisting of the placement of short term testing devices in the lowest occupied level of representative areas. The devices will be placed at breathing air level under normal `„Attachment — Supplemental Environmental Services v. 9/2006 occupancy conditions. This is a screening survey that is intended to evaluate the potential for elevated levels of radon gas during routine occupancy and the prudence of further action. • Radon document review, consisting of the review of published radon data with regard to the potential for elevated levels of radon gas in the surrounding area of the property, without the collection of any samples. • Lead in drinking water Screening survey consisting of the collection of initial (first draw) samples from representative cold drinking water faucets in occupied areas. This is a screening survey that is intended to evaluate the potential of elevated levels of lead in drinking water and the prudence of further action. • Lead in drinking water data review, consisting of contacting the water supplier for information regarding whether or not the potable water provided to the property meets or exceeds drinking water standards for lead, without the collection of any samples. • Lead-based paint (LBP) Screening survey consisting of a visual assessment of suspect painted surfaces in accessible areas, and x-ray fluorescence (XRF) analysis of representative painted surfaces. Confirmation paint chip samples may be collected for inconclusive XRF readings. The survey will be performed to identify the presence of readily accessible LBP and to develop recommendations as to the need for a more thorough survey and/or an O&M program. The survey will not attempt to sample or fully characterize each painted surface in the areas assessed. Untested painted surfaces will be considered suspect until tested and proven otherwise. This screening survey is not a comprehensive (i.e., United States Department of Housing and Urban Development (HUD) -style) LBP survey, but is intended to identify the presence and condition of accessible LBP in representative areas. • Visual observation of suspect lead-based paint (LBP), consisting of providing an opinion on the potential for LBP based on the construction date of buildings on the property and visual observation of the condition of suspect LBP, without the collection of any samples. • Wetlands document review, consisting of a review of a current National Wetlands Inventory map of the surrounding area to note if the property is identified as having a wetland. Field identification or delineation of wetlands will not be conducted. • Flood plain document review, consisting of a review of a reasonably ascertainable flood plain map of the surrounding area to note if the property is identified as being located within a flood plain. Field identification or delineation of flood plains will not be conducted. Other Supplemental Environmental Services • Radon, Wetlands & Flood plain document reviews • Lead in drinking water data review *S6OCI11T4S INC. Page 2 of 2 ASSOCIATES INC. ATTACHMENT CLIENT QUESTIONNAIRE Per ASTM Standard Practice E 1527-05, Section 6, User Responsibilities, the User of an ESA has specific obligations for performing tasks during the ESA that will help identify the possibility of recognized environmental conditions in connection with the Site. Failure by the User to fully comply with the requirements may result in a data gap being identified in the report and may impact their ability to use the report to help qualify for Landowner Liability Protections (LLPs) under Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA). If this questionnaire is not returned to ATC prior to issuance of the draft report, then ATC assumes that the User does not have any information or actual knowledge pursuant to ASTM Standard Practice E 1527-05, Section 6, User Responsibilities. ATC makes no representations or warranties regarding a User's qualification for protection under any federal, state or local laws, rules or regulations. Please complete the following and return immediately via email or hard copy to the attention of: Gaylen Hiesterman, gavlen.hiesterman(a)atcassociates.com or 223 East 4th Street, Waterloo, IA 50703 If other parties are intending to be the Users of the ESA report, then please forward a copy of this questionnaire for them to complete and return to ATC. Site Name: Neighborhood Stabilization Program 3 Site Address: 900 & 1000 block of Lafayette Street, Waterloo, Iowa ATC Project Number: Please provide the following information (if available) per the requirements of ASTM E 1527-05. 1. Environmental cleanup liens that are filed or recorded against the site (40 CFR 312.25) Are you aware of any environmental cleanup liens against the site that are filed or recorded under federal, tribal, state or local law? Yes ❑ or No ❑ If yes, please provide a description of the lien(s). 2. Activity and land use limitations (AULs) that are in place on the site or that have been filed or recorded in a registry (40 CFR 312.26) Are you aware of any AULs, such as engineering controls, land use restrictions or institutional controls that are in place at the site and/or have been filed or recorded in a registry under federal, tribal, state or local law? Yes ❑ or No ❑ If yes, please provide. Attachment — Client Questionnaire v. 9/2006 3. Specialized knowledge or experience of the person seeking to qualify for the Landowner Liability Protections (40 CFR 312.28) As the user of this ESA do you have any specialized knowledge or experience related to the site or nearby properties? For example, are you involved in the same line of business as the current or former occupants of the site or an adjoining property so that you would have specialized knowledge of the chemicals and processes used by this type of business? Yes ❑ or No ❑ If yes, please explain. 4. Relationship of the purchase price to the fair market value of the site if it were not contaminated (40 CFR 312.29) a. Does the purchase price being paid for this site reasonably reflect the fair market value of the site? Yes ❑ or No b. If you conclude that there is a difference, have you considered whether the lower purchase price is because contamination is known or believed to be present at the site? Yes ❑ or No ❑ If yes, please explain. 5. Commonly known or reasonably ascertainable information about the site (40 CFR 312.30) Are you aware of commonly known or reasonably ascertainable information about the site that would help the environmental professional to identify conditions indicative of releases or threatened releases? For example, as user, a. Do you know the past uses of the site? Yes ❑ or No ❑ If yes, please state. Page 2 of 3 Attachment — Client Questionnaire v. 9/2006 b. Do you know of specific chemicals that are present or once were present at the site? Yes ❑ or No ❑ If yes, please state. c. Do you know of spills or other chemical releases that have taken place at the site? Yes ❑ or No ❑ If yes, please state. 6. Do you know of any environmental cleanups that have taken place at the site? Yes ❑ or No ❑ If yes, please state. 7. The degree of obviousness of the presence or likely presence of contamination at the site, and the ability to detect the contamination by appropriate investigation (40 CFR 312.31) As the user of this ESA, based on your knowledge and experience related to the site are there any obvious indicators that point to the presence or likely presence of contamination at the site? Yes ❑ or No ❑ If yes, please explain. This questionnaire was completed by: Name Rudy Jones Title "Community Development Director Signature Company of User City of Waterloo Address of User 620 Mulberry Street Date Waterloo, IA 50703 Page 3 of 3