HomeMy WebLinkAboutIowa Department of Transportation-8/1/2011 (3)Iowa Department of Transportation
District 2, 1420 4th Street SE, Mason City, IA 50401-4438
641-423-7584 or 800-477-4368, Fax 641-423-0246
August 15, 2011
Mr. Jeff Bales
City of Waterloo
715 Mulberry Street
Waterloo, IA 50703
Dear Jeff:
Ref. No.: STP -U-8155(719)-70-07
Black Hawk County
Attached for your records on the above referenced project are two fully -executed copies of
Iowa DOT Supplemental Agreements #1 for the 2011 installation of wayfinding signage
within downtown Waterloo.
If you have any questions, please feel free to contact this office.
Sincerely,
illi- C. Mohorne,
Engineering Techni an Senior
District 2 Office
WCM/Im
Attachment
cc: Kevin Galloway
Records Center
(319464-7913
July 26, 2011
500 Alain St., La Porte City, IA 50651 jdeeng@netins.net
F.Y. 2011 INSTALLATION OF WAYFINDING SIGNAGE
WITHIN DOWNTOWN WATERLOO
IOWA DOT PROJECT NO. STP -U-8155(719)-70-07
CITY OF WATERLOO PROJECT NO. 783
SUPPLEMENTAL AGREEMENT #1
WHEREAS, a Professional Services Agreement is currently in place between the City of Waterloo, Iowa ("City")
and JDE Engineering, PLC ("Consultant") dated March 21, 2011, and
WHEREAS, additional material testing and certification procedures were determined to be necessary to
document quality of materials to be incorporated into the finished work product,
NOW THEREFORE, it is mutually agreed that this Supplemental Agreement #1 shall consist of the following:
I. SCOPE OF SERVICES
The scope of services shall consist of obtaining the following:
• Certified Plant Inspection
• Concrete Plant Monitoring
• Gradation of the sand to be used under the brick pavers
• Proctor of the modified subbase proposed for use under sidewalk areas
• Compaction testing for modified subbase at each sidewalk installation location
II. TIME OF BEGINNING AND COMPLETION
Work under this supplemental agreement shall begin following approval of the City Council and
execution of this agreement by the Mayor of the City of Waterloo. Work shall end when concrete base
construction and sidewalk installation is completed by the Contractor.
1
I11. COMPENSATION
The fee for the work detailed under "Section I. Scope of Services" is based on cost -plus -fixed -fee. The
total cost of Supplemental Agreement #1 is $2,750. This fee is considered a maximum not -to -exceed
cost. A revised fee schedule, and a copy of the Supplemental Services Agreement with Terracon, Inc. is
attached to this agreement for review.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement #1 as of the dates
shown below:
JDE ENGINEERING, PLC
—7/2—(:///
Jirfi D. Ellis, P.E. Date
Owner/Project Manager
CITY OF WATE0, IOWA
Ernest G. Clark
Mayor
IOWA DEPARTMENT OF TRANSPORTATION
Accepted for FHWA Authorization*
Robert Welper, P.E.
Local Systems Engineer
District 2
Date
g//;s e,o//
Date
* The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT is indicating
the work proposed under this Agreement is acceptable for FHWA authorization of Federal funds.
2
JDE Engineering, PLC
500 Main Street
La Porte City, Iowa 50651
Wayfinding Signage Project
Fee Schedule
Revised to Include Supplemental Agreement #1
1. Direct Labor Cost
Employee Classification Hours Billing Rate Amount
Project Manager 100.5 $95.00 $9,547.50
Design Engineer 0.0 $85.00 $0.00
Construction Observation Technician 171.0 $75.00 $12,825.00
Administrative Assistant 0.0 $40.00 $0.00
11. Direct Prosect Expenses
01. Subconsultant Costs
IV. Estimate Actual Costs (I +11+1111
V. Contingency - Prime Only
VI. Total Estimated Cost (IV + V + Vii
Quantity
Direct Labor Total = $22,372.50
Rate Amount
Copies (each) = 1,100 $0.25 $275.00
Mileage = 165 $0.60 $99.00
Rental Car (days) = 0 $100.00 $0.00
Meals (each) = 0 $12.00 $0.00
Lodging (nights) = 0 $85.00 $0.00
Total Direct Expenses= $374.00
Craig Ritland Landscape Architects (specific rate of compensation) =
Terracon Consultants, Inc. (cost plus fixed -fee) =
$6,000.00
$4,540.00
Total Subconsultants = $10,540.00
$33,286.50
$6,402.40
$39,688.90
lierracon
July 11, 2011
JDE Engineering
500 Main
La Porte City, IA 50654
Attn: Mr. Jim Ellis
P: (319) 464-7913
jdeeng@netins.net
Re: Supplement to Agreement for Services
Construction Materials Observation and Testing Services
Waterloo Way Findings
Waterloo, Iowa
Terracon Project No. 13111037
Dear Mr. Ellis:
Terracon would be pleased to provide construction materials observation and testing services
for the above referenced project.
Attached to this letter is our Supplement to Agreement for Services including Exhibits B and C.
This supplement reflects the change to our scope of services as well as the related fee
schedule. The invoices for our services will be submitted to your attention at the above
referenced address. To accept this change, please sign and return one copy of this supplement
to agreement to our office at the below address.
We appreciate the opportunity to be of continued service to you on this project. Should you
have any questions concerning the details of this Supplement to Agreement for Services, please
contact this office.
Sincerely,
Terracon Consultants, Inc.
Project Manager
Cc:
(2) - Client
(1) - File
Attachments: Exhibit C
Supplement To Agreement For Services
Rick Lockhart
Office Manager
Principal
Terracon Consultants, Inc. 6612 Chancellor Drive, Ste. 102 Cedar Falls, Iowa 50613
P 319 277 4016 F 319 277 4320 terracon.com
Geotechnical
EnvironrnentaI
Construction Materials • Facilities
Proposed Way Findings (Plant Monitor and Inspection)
Waterloo, Iowa
Job and Proposal No. 13111037/ CF11061 R
July 11, 2011
SCHEDULE A
I. Direct Labor Costs:
CATEGORY HOURS RATE/HR. AMOUNT
Technician 1 11.92
Technician II 10 15.01 150
Technician IV 9 22.99 207
Driller 20.21
CAD Drafter 16.55
Administration / Secretary 3 16.63 50
Field Engineer 21.67
Project Engineer 25.97
Senior Project Manager 9 34.84 314
Senior Principal Engineer 0 50.00 0
Subtotal (Rounded) $720
II. Payroll Burden & Overhead Costs
@ 198.87% (3 -year average - Rounded) $1,430
Ills. Direct Project Expense
CATEGORY UNITS UNIT RATE AMOUNT
Cylinder Molds 0 0.75 0
Mileage 200 0.50 100
Subtotal (Rounded) $100
IIIb. Direct Third -Party Expense
Crop Damage
Meals and Accommodations (per diem)
Consumable & Misc. Supplies
Other Third -Party Expenses
IV. Estimated Costs (I+II+IIIa+IIIb)
V. Fixed Fee (12% of I+II+IIIa, Rounded)
VI. Total Cost plus Fee (IV+V)
VII. Contingency (10% of IV, Rounded)
VIII. Total with Contingency
100.00
Subtotal (Rounded) $0
$2,250
$270
$2,520
$230
$2,750
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ATTACHMENT A
Scope of Services
(Original Contract - Dated 3-21-2011)
1. Assist in development of tax exemption certificates. These certificates would be delivered to the
contractor. Certificates would be developed by the Waterloo City Clerk's Office, with assistance from JDE
Engineering, and delivered to the contractor prior to the beginning of construction.
2. Develop a construction notebook for organization of construction documents.
3. Maintain bid tabulation and bid summary information following bid opening.
4. Develop a preconstruction conference agenda and sign -in sheet.
5. Conduct the Preconstruction Conference.
6. Produce minutes of the Preconstruction Conference meeting and provide a copy of the minutes to all
parties in attendance.
7. Conduct progress meetings every 2 weeks during the construction phase of the project. These meetings
could be conducted on-site during construction, or at a mutually agreed upon location (City Hall or
contractors office, etc.).
8 Produce minutes of Progress Meetings and provide a copy of the minutes to all parties in attendance.
9. Obtain contracts, bonds, and certificates of insurance from the contractor prior to the beginning of
construction and submit these to the owner.
10. Obtain the contractors work schedule prior to the beginning of construction.
11. Obtain signed Work in Right -of -Way Permitting from the Iowa DOT, prior to the start of construction,
related to Exhibit 14 and Exhibit 15 of the final plans.
12. Issue a Notice -to -Proceed to the contractor.
13. Contact property owners directly adjacent to the project areas prior to the start of construction to inform
them of the proposed work.
14. Observe the proper installation of traffic control.
15. Conduct daily review of traffic control condition and inform the contractor of needed maintenance.
16. Document traffic control condition on a daily basis.
17. Document the completion of utility locates in the area of construction prior to the beginning of work.
18. Mark with paint the proposed installation locations for each sign.
19. Meet with the contractor, Owner, and Craig Ritland Landscape Architect to obtain final approval for sign
installation locations.
20. Conduct storm water related site inspections (the work area is less than 1 acre, however, any erosion
from construction areas should be documented and the contractor notified to correct issues that may
arise).
21. Obtain photos of work areas prior to the start of construction to document existing conditions, existing
damage to sidewalks, and existing damage to street pavement.
22. Complete a daily working day log related to construction activity, and mail to all parties on a weekly basis.
23. Complete weekly working day reports during construction and mail to all parties on a weekly basis.
24. Print all e-mail and letter correspondence related to the contract and keep this information in the
construction notebook.
25. Obtain concrete plant certifications for the plant(s) used to provide concrete for sign bases.
26. Obtain material certifications for concrete, steel, signs, sign posts, and materials used to manufacture the
signs and sign posts.
27. Receive and obtain approvals for shop drawings for signs and sign posts.
28. Collect delivery tickets for materials (Le. sand, concrete, brick, steel).
29. Obtain material test results from Terracon Consultants, Inc.
30. Obtain photos during and after construction to document construction methods and the finished product.
31. Measure quantities in the field.
32. Develop pay estimates for review and approval by the contractor and the Owner.
33. Process change / extra work orders (if necessary).
34. Develop a Punch List of incomplete items and deliver to the contractor.
35. Prepare record drawings for submittal to the Owner.
36. Obtained lien waivers from material suppliers prior to the acceptance of work.
37. Develop a letter of acceptance for submittal to the City Council and the Iowa DOT upon project
completion.
38. Submit the final project construction notebook to the Owner for their records.
39. Provide project related documentation to the Iowa DOT for final project audit to obtain final
reimbursement of funds to the Owner.
ATTACHMENT B
Specifications for Project Deliverables
(Original Contract - Dated 3-21-2011)
1. Develop a construction notebook for organization of construction documents.
2. Produce minutes of the preconstruction conference meeting.
3. Produce minutes of progress meetings.
4. Obtain signed Work in Right -of -Way Permitting from the Iowa DOT.
5. Conduct storm water related site inspections and document inspection results.
6. Complete a daily working day log related to construction activity.
7. Complete weekly working day reports during construction.
8. Obtain concrete plant certification.
9. Obtain material certifications for concrete, steel, signs, sign posts, and materials used to manufacture the
signs and sign posts.
10. Receive and obtain approvals for shop drawings for signs and sign posts.
11. Collect delivery tickets for materials.
12. Obtain material test results.
13. Develop pay estimates for review and approval by the contractor and the City.
14. Process change/extra work orders if necessary.
15. Develop a Punch List of incomplete items.
16. Prepare record drawings for submittal to the City.
17. Develop a letter of acceptance for submittal to the City Council and the Iowa DOT upon project
completion.
18. Submit the final project construction notebook to the City.