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HomeMy WebLinkAboutJDE Engineering-8/1/2011319+464-7913 July 26, 2011 SOO Main St.. La Porte Citi-, IA S0651 jdeeng@ netins.net F.Y. 2011 INSTALLATION OF WAYFINDING SIGNAGE WITHIN DOWNTOWN WATERLOO IOWA DOT PROJECT NO. STP -U-8155(719)-70-07 CITY OF WATERLOO PROJECT NO. 783 SUPPLEMENTAL AGREEMENT #1 WHEREAS, a Professional Services Agreement is currently in place between the City of Waterloo, Iowa ("City") and JDE Engineering, PLC ("Consultant") dated March 21, 2011, and WHEREAS, additional material testing and certification procedures were determined to be necessary to document quality of materials to be incorporated into the finished work product, NOW THEREFORE, it is mutually agreed that this Supplemental Agreement #1 shall consist of the following: I. SCOPE OF SERVICES The scope of services shall consist of obtaining the following: • Certified Plant Inspection • Concrete Plant Monitoring • Gradation of the sand to be used under the brick pavers • Proctor of the modified subbase proposed for use under sidewalk areas • Compaction testing for modified subbase at each sidewalk installation location II. TIME OF BEGINNING AND COMPLETION Work under this supplemental agreement shall begin following approval of the City Council and execution of this agreement by the Mayor of the City of Waterloo. Work shall end when concrete base construction and sidewalk installation is completed by the Contractor. 1 III. COMPENSATION The fee for the work detailed under "Section I. Scope of Services" is based on cost -plus -fixed -fee. The total cost of Supplemental Agreement #1 is $2,750. This fee is considered a maximum not -to -exceed cost. A revised fee schedule, and a copy of the Supplemental Services Agreement with Terracon, Inc. is attached to this agreement for review. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement #1 as of the dates shown below: JDE ENGINEERING, PLC 1im. Ellis, P.E. Date Owner/Project Manager CITY OF)41ATERLOO, IOWA Ernest G. Clark Mayor IOWA DEPARTMENT OF TRANSPORTATION Accepted for FHWA Authorization* Robert Welper, P.E. Local Systems Engineer District 2 SII IPO uq Date Date * The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT is indicating the work proposed under this Agreement is acceptable for FHWA authorization of Federal funds. 2 .IDE Engineering, PLC 500 Main Street La Porte City, Iowa 50651 Wayfinding Signage Project Fee Schedule Revised to Include Supplemental Agreement #1 I. Direct Labor Cost Employee Classification Hours Billing Rate Amount Project Manager 100.5 $95.00 $9,547.50 Design Engineer 0.0 $85.00 $0.00 Construction Observation Technician 171.0 $75.00 $12,825.00 Administrative Assistant 0.0 $40.00 $0.00 !I. Direct Project Expenses 111. Subconsultant Costs IV. Estimate Actual Costs (1+11+111) V. Contingency - Prime Only VI, Total Estimated Cost (IV + V + v1) Quantity Direct Labor Total = $22,372.50 Rate Amount Copies (each) = 1,100 $0.25 $275.00 Mileage = 165 $0.60 $99.00 Rental Car (days) = 0 $100.00 $0.00 Meals (each) = 0 $12.00 $0.00 Lodging (nights) = 0 $85.00 $0.00 Total Direct Expenses = $374.00 Craig Ritland Landscape Architects (specific rate of compensation) _ Terracon Consultants, Inc. (cost plus fixed fee) = $6,000.00 $4,540.00 Total Subconsultants = $10,540.00 $33,286.50 $6,402.40 $39,688.90 lrerracon July 11, 2011 JDE Engineering 500 Main La Porte City, IA 50654 Attn: Mr. Jim Ellis P: (319) 464-7913 jdeeng@netins.net Re: Supplement to Agreement for Services Construction Materials Observation and Testing Services Waterloo Way Findings Waterloo, Iowa Terracon Project No. 13111037 Dear Mr. Ellis: Terracon would be pleased to provide construction materials observation and testing services for the above referenced project. Attached to this letter is our Supplement to Agreement for Services including Exhibits B and C. This supplement reflects the change to our scope of services as well as the related fee schedule. The invoices for our services will be submitted to your attention at the above referenced address. To accept this change, please sign and return one copy of this supplement to agreement to our office at the below address. We appreciate the opportunity to be of continued service to you on this project. Should you have any questions concerning the details of this Supplement to Agreement for Services, please contact this office. Sincerely, Terracon Consultants, Inc. Project Manager Cc: (2) - Client (1) - File Attachments: Exhibit C Supplement To Agreement For Services Rick Lockhart Office Manager Principal Terracon Consultants, Inc. 8612 Chancellor Drive, Ste. 102 Cedar Falls, Iowa 50613 P 319. 277 4016 F 319 277 4320 terracon.com Geotechnical • Environmental • Construction Materials • Facilities Proposed Way Findings (Plant Monitor and Inspection) Waterloo, Iowa Job and Proposal No. 13111037 / CF11061 R July 11, 2011 SCHEDULE A 1. Direct Labor Costs: CATEGORY Technician 1 Technician 11 Technician IV Driller CAD Drafter Administration / Secretary Field Engineer Project Engineer Senior Project Manager Senior Principal Engineer 0. Payroll Burden & Overhead Costs @ 198.87% (3 -year average - Rounded) lila. Direct Project Expense CATEGORY Cylinder Molds Mileage IIIb. Direct Third -Party Expense Crop Damage Meals and Accommodations (per diem) Consumable & Misc. Supplies Other Third -Party Expenses IV. Estimated Costs (I+0+111a+lllb) V. Fixed Fee (12% of I+II+I11a, Rounded) VI. Total Cost plus Fee (IV+V) VII. Contingency (10% of IV, Rounded) VIII. Total with Contingency HOURS RATE/HR. AMOUNT 11.92 10 15.01 150 9 22.99 207 20.21 16.55 3 16.63 50 21.67 25.97 9 34.84 314 0 50.00 0 Subtotal (Rounded) $720 $1,430 UNITS UNIT RATE AMOUNT 0 0.75 0 200 0.50 100 Subtotal (Rounded) $100 100.00 Subtotal (Rounded) $0 $2,250 $270 $2,520 $230 $2,750 lferracon SUPPLEMENT TO AGREEMENT FOR SERVICES CHANGE TO SCOPE OF SERVICES AND FEES This SUPPLEMENT to AGREEMENT FOR SERVICES to the original Agreement for Services (original Agreement dated 3/1/2011, Agreement reference number CF11061) is between JDE Enaineerinq (°Client") and Terracon Consultants, Inc. ("Consultant") for additional or changed Services to be provided by Consultant for client on the Project, as described in the Agreement for Services, unless otherwise described in the Project Information section of Consultant's Supplemental Proposal dated 7/11/2011 ("Supplemental Proposal"), or Exhibit A to this Supplement (which section or exhibit is incorporated into the Supplement). This Supplement is incorporated into and part of the Agreement for Services. 1. Scope of Services. The scope of the additional or changed Services are described in the Scope of Services section of the Consultant's Supplemental Proposal, unless Services are otherwise described below or in Exhibit B to this Supplement (which section or exhibit are incorporated Into the Supplement). 2. Compensation. Client shall pay compensation for the additional or changed Services performed at the fees stated in the Supplemental Proposal unless fees are otherwise stated below or in Exhibit C to this Supplement (which section or exhibit are incorporated into the Supplement). All terms and conditions of the Agreement for Services shall continue in full force and effect, This Supplement is accepted and Consultant is authorized to proceed. Cons - - Terr con C sultants, Inc. Client: JDE Engineering By: 10!44/1'/' i Nam Date: 7/1 112 01 1 By: Date: e Ham = ley / Project Manager Name/Title: Address: 6612 Chance • .Drive, Suite 102 Address: 500 Main Cedar Falls, Iowa 50613 La Porte City, IA 50654 Phone: 319.277.4016 Fax: 319.277.4320 Phone: 319.464.7913 Fax: Supplement Reference Number (Terracon Supplemental Proposal or Project Number):13111037 / CFI1061R Rev. 6-07 ATTACHMENT A Scope of Services (Original Contract - Dated 3-21-2011) 1. Assist in development of tax exemption certificates. These certificates would be delivered to the contractor. Certificates would be developed by the Waterloo City Clerk's Office, with assistance from JDE Engineering, and delivered to the contractor prior to the beginning of construction. 2. Develop a construction notebook for organization of construction documents. 3. Maintain bid tabulation and bid summary information following bid opening. 4. Develop a preconstruction conference agenda and sign -in sheet. 5. Conduct the Preconstruction Conference. 6. Produce minutes of the Preconstruction Conference meeting and provide a copy of the minutes to all parties in attendance. 7. Conduct progress meetings every 2 weeks during the construction phase of the project. These meetings could be conducted on-site during construction, or at a mutually agreed upon location (City Hall or contractors office, etc.). 8. Produce minutes of Progress Meetings and provide a copy of the minutes to all parties in attendance. 9. Obtain contracts, bonds, and certificates of insurance from the contractor prior to the beginning of construction and submit these to the owner. 10. Obtain the contractors work schedule prior to the beginning of construction. 11. Obtain signed Work in Right -of -Way Permitting from the Iowa DOT, prior to the start of construction, related to Exhibit 14 and Exhibit 15 of the final plans. 12. Issue a Notice -to -Proceed to the contractor. 13. Contact property owners directly adjacent to the project areas prior to the start of construction to inform them of the proposed work. 14. Observe the proper installation of traffic control. 15. Conduct daily review of traffic control condition and inform the contractor of needed maintenance. 16. Document traffic control condition on a daily basis. 17. Document the completion of utility locates in the area of construction prior to the beginning of work. 18. Mark with paint the proposed installation locations for each sign. 19. Meet with the contractor, Owner, and Craig Ritland Landscape Architect to obtain final approval for sign installation locations. 20. Conduct storm water related site inspections (the work area is less than 1 acre, however, any erosion from construction areas should be documented and the contractor notified to correct issues that may arise). 21. Obtain photos of work areas prior to the start of construction to document existing conditions, existing damage to sidewalks, and existing damage to street pavement. 22. Complete a daily working day log related to construction activity, and mail to all parties on a weekly basis. 23. Complete weekly working day reports during construction and mail to all parties on a weekly basis. 24. Print all e-mail and letter correspondence related to the contract and keep this information in the construction notebook. 25. Obtain concrete plant certifications for the plant(s) used to provide concrete for sign bases. 26. Obtain material certifications for concrete, steel, signs, sign posts, and materials used to manufacture the signs and sign posts. 27. Receive and obtain approvals for shop drawings for signs and sign posts. 28. Collect delivery tickets for materials (i.e. sand, concrete, brick, steel). 29. Obtain material test results from Terracon Consultants, Inc. 30. Obtain photos during and after construction to document construction methods and the finished product. 31. Measure quantities in the field. 32. Develop pay estimates for review and approval by the contractor and the Owner. 33. Process change / extra work orders (if necessary). 34. Develop a Punch List of incomplete items and deliver to the contractor. 35. Prepare record drawings for submittal to the Owner. 36. Obtained lien waivers from material suppliers prior to the acceptance of work. 37. Develop a fetter of acceptance for submittal to the City Council and the Iowa DOT upon project completion. 38. Submit the final project construction notebook to the Owner for their records. 39. Provide project related documentation to the Iowa DOT for final project audit to obtain final reimbursement of funds to the Owner. ATTACHMENT B Specifications for Project Deliverables (Original Contract - Dated 3-21-2011) 1. Develop a construction notebook for organization of construction documents. 2. Produce minutes of the preconstruction conference meeting. 3. Produce minutes of progress meetings. 4. Obtain signed Work in Right -of -Way Permitting from the Iowa DOT. 5. Conduct storm water related site inspections and document inspection results. 6. Complete a daily working day log related to construction activity. 7. Complete weekly working day reports during construction. 8. Obtain concrete plant certification. 9. Obtain material certifications for concrete, steel, signs, sign posts, and materials used to manufacture the signs and sign posts. 10. Receive and obtain approvals for shop drawings for signs and sign posts. 11. Collect delivery tickets for materials. 12. Obtain material test results. 13. Develop pay estimates for review and approval by the contractor and the City. 14. Process change/extra work orders if necessary. 15. Develop a Punch List of incomplete items. 16. Prepare record drawings for submittal to the City. 17. Develop a letter of acceptance for submittal to the City Council and the lowa DOT upon project completion. 18. Submit the final project construction notebook to the City.