HomeMy WebLinkAboutAecom Technical Services-7/25/2011 (2)CITY OF WATERLOO
DEPARTMENT OF ENGINEERING TRANSMITTAL
715 Mulberry Street Waterloo, IA 50703
DATE:8/8/11
TO: Maria Armstrong
Transmitted herewith are:
QUANTITY
Contract No.790
wed
-7/(25v1
PROJECT: NHSX-63-6(69)-3H-07
DESCRIPTION
Agreement
Change Order Contracts and Bonds
Engineering Contract
Maintenance Bond
Plans and Specifications
Punch List
TV Reports
One Original Supplemental Agreement No. 5
One Copy Each "Notice -To -Proceed" E-mail
n
n
n
n
For your Action
For your Approval
For your Information
For your signature
Other
M
n
n
Per Your Request
Per our Conversation
For your review
For your Files
COMMENTS:
Cc: Michelle Weidner w/attachments, Pauline Closson w/attachments, File w/attachments
City Engineering Department
By.
Jeff B es, Associate Engineer
A=COM
AECOM 319 232 6531 tel
501 Sycamore Street 319 232 0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
U.S. HIGHWAY 63 IMPROVEMENTS
FRANKLIN STREET TO NEWELL STREET
FINAL DESIGN ASSISTANCE
WATERLOO, IOWA
SUPPLEMENTAL AGREEMENT NO. 5
WHEREAS, a Professional Services Agreement was entered into by the City of Waterloo, Iowa ("City"), and
AECOM Technical Services, Inc., formerly Earth Tech, Inc. ("Consultant"), of Waterloo, Iowa, dated April 3, 2006,
for the alternative evaluation, traffic analysis, environmental documentation, preliminary design, final design and
construction review for improvements on U.S. Highway 63 between the U.S. 218 Interchange and Donald Street in
Waterloo, Iowa; and
WHEREAS, Preliminary Engineering (NHSX-63-6(69)-3H-07) was defined and authorized in said agreement dated
April 3, 2006; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 1 dated July 27, 2007, for
engineering services during the construction phase of the U.S. Highway 63 — Westfield Avenue Connection Project;
and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 2 dated December 14, 2007, to
increase the Estimated Actual Costs for Task 15 — Management of Contaminated Subsurface Soil provided by
Weston Solutions, Inc., due to delay in construction progress related to inclement weather conditions and
management/disposal for excess spoil; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 3 dated August 19, 2010, to include
the final design of a 4 -lane highway between Newell Street and Donald Street in Waterloo, Iowa, in accordance with
the Preliminary Plans completed in November 2009; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 4 dated December 3, 2010, to
remove the water main design from the Scope of Services; and
WHEREAS, the City and Consultant desire to amend the previous agreements to include final design assistance to
the Iowa DOT for U.S. 63 improvements between Franklin Street and Newell Street in Waterloo, Iowa.
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows:
I. PROJECT DESCRIPTION
The project consists of U.S. 63 improvements between Franklin Street and Newell Street in Waterloo,
Iowa. The preliminary roadway design, including the conceptual plan for enhancements, Environmental
Assessment and Location/Design Public Hearing were completed as part of the "Initial Design" services for
the project.
II. SCOPE OF SERVICES
The Scope of Services includes final design assistance for the above project. It is understood that the
Iowa DOT will complete all parts of the final design and construction plans for this project, except for those
tasks specifically outlined in this scope of services. The following tasks are included in this scope.
A=COM
Page 2
Division l: Roadway Design Assistance
Task 1 - Roadway Lighting Design. This task consists of the final design of a roadway lighting system
along U.S. 63 between Franklin Street and Newell Street. It is anticipated that the system will include
intersection and mid -block lighting on both sides of the roadway. Two control stations are anticipated, one
on each side of the Canadian National Railroad crossing. The lighting system will use the same type of
poles, luminaires, colors and finishes that are selected for the Newell to Donald Street segment. No
additional evaluation of lighting alternatives is included.
Roadway lighting at signalized intersections will be part of the traffic signal system and is not included in
this task.
Task 2 - Railroad Bridge Enhancements. This task consists of the final evaluation of enhancement
concepts and final design plans for the enhancements at and immediately adjacent to the Canadian
National Railroad overpass. The design concepts for these enhancements were prepared during the initial
design phase and include new bridge railings, abutment retaining wall and wing wall treatments, pier
treatments, bridge beam coloring, modular block retaining walls and landscaping in the immediate vicinity
of the bridge. This task is not included in the basic services, but will be added by Supplemental
Agreement, if required.
Task 3 - Roadway Landscaping. This task includes the conceptual and final design of roadway
landscaping within the existing right-of-way of U.S. 63. It is anticipated that the landscaping concept will be
similar to the design which was developed for the north segment between Newell Street and Donald Street,
consisting of road side trees and plantings. This task also includes preparation of Special Provisions for
any non-standard bid items. Additional streetscaping elements, such as decorative pavement, brick
pavers, retaining walls, additional lighting, road side furniture and other amenities, will be added by
Supplemental Agreement, if requested. This task is not included in the basic services, but will be added by
Supplemental Agreement, if required.
Task 4 - Cost Estimates. This task includes preparation of any Engineer's Opinion of Probable
Construction Cost for the portions of the project designed by the Consultant.
Task 5 - Public Information Activities. This task includes participating in and attending public informational
meetings for the project. The planning, preparation and conducting of public meetings will be completed by
Iowa DOT. It is anticipated that AECOM representatives will attend one public informational meeting and
two neighborhood meetings.
Task 6 - Project Coordination and Meetings. This task includes ongoing coordination, exchange of
information and attendance at meetings, as requested by the City throughout the final design phase. The
extent of this task is represented by the estimated hours assigned to the task. Railroad coordination, as
needed for the roadway and potential enhancements, is not included in this scope but will be added by
Supplemental Agreement, if needed.
Task 7 - Project Administration. This task includes in-house, project -related administrative activities
throughout the duration of the project. Included are internal project management, internal project team
meetings, correspondence, filing, budget management, invoicing, monthly reports and other project -related
administrative activities.
A=COM
Page 3
Division 2: Sanitary Sewer Design
Task 8 - Sanitary Sewer Design. This task consists of the final design for replacement of the existing
sanitary sewers under the proposed new roadways. The City of Waterloo will provide a televised
inspection of the existing sewers and will provide the results to the Consultant. Construction staging and
maintenance of traffic plans are not included in this task but will be added by Supplemental Agreement, if
requested. This task includes the following activities:
• Review of televised inspection tapes, and making a recommendation on repair or replacement
options to the City.
• Field survey to determine depth of existing sewers, and base mapping of existing profiles.
• Preparation of final design plan and profile sheets, determination of bid items, preparation of
design tabulations, quantities and cost estimates, and submittal of electronic sheet files to the
DOT for inclusion in the DOT's final plan set. The following segments of sanitary sewer are
included n this scope:
12 -Inch Sanitary Sewer From Franklin Street to Mullan Avenue, Approximately 260 Feet
in Length
Sanitary Sewer and Manhole in Almond Street, Approximately 30 Feet in Length
12 -Inch Sanitary Sewer Crossing at Saxon Street, Approximately 100 Feet in Length
12 -Inch Sanitary Sewer Crossing at Dane Street, Approximately 120 Feet in Length
12 -Inch Sanitary Sewer Crossing Near Chestnut Street, Approximately 120 Feet in Length
15 -Inch Sanitary Sewer North of the Canadian National Railroad Overpass, Approximately
80 Feet in Length
111 TIME OF BEGINNING AND COMPLETION
Consultant shall not begin work under this agreement until so directed in writing by the City and they have
received a copy of an executed agreement and a copy of the FHWA authorization. Work under this
agreement shall be completed within eighteen (18) months after receipt of the documents noted above.
IV. COMPENSATION
The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of the original
Agreement.
The Estimated Actual Costs, Fixed Fee, Contingency and Maximum Amount Payable for this supplemental
agreement, as stated below and as shown in Attachment A, are segregated from previous agreements.
Division I Division 11
Estimated Actual Costs $53,500.00 $13,300.00
Fixed Fee 6,800.00 1,700.00
Contingency 00.00 00.00
Maximum Amount Payable $60,300.00 $15,000.00
V. In all other aspects, the obligations of the City and Consultant shall remain as specified in the Professional
Services Agreement dated April 3, 2006, and subsequent amendments.
ACOM
Page 4
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 5 as of the dates
shown below:
AECOM TECHNICAL SERVICES, INC.
By
175.9"1".
Joe A. Becker
Vice President
CITY OF WATERLOO, IOWA
By
Ernest G. Clark
Mayor
IOWA DEPARTMENT OF TRANSPORTATION
ACCEPTED FOR AUTHORIZATION
Date July 11, 2011
Date
goki a15,di) 1(
By Date
Robert Welper, P.E.
Local Systems Engineer
District 2
L:\work\ADM IN\AGREE\SUPPLE\SA5Hwy63.doc
Attachment A
U.S. HIGHWAY 63 IMPROVEMENTS
FRANKLIN STREET TO NEWELL STREET
WATERLOO, IOWA
FINAL DESIGN ASSISTANCE
Cost Analysis -Division I
I. Direct Labor Cost (AECOM Technical Services)
Category Hours Rate/Hour Amount
Senior Professional 86 $82.00 $7,052.00
Project Professional 144 $54.80 $7,891.20
Staff Professional 24 $39.20 $940.80
Professional 0 $31.00 $0.00
CADD Operator II 100 $29.25 $2,925.00
CADD Operator I 0 $20.25 $0.00
Senior Technician 0 $31.35 $0.00
Technician 0 $24.85 $0.00
Project Support 38 $26.30 $999.40 $19,808.40
392
II. Payroll Burden and Overhead Provisional Costs 165.00% $32,683.86
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 400 $0.555 $222.00
B/W Copies 7000 $0.06 $420.00
Color Copies 300 $0.12 $36.00
Miscellaneous, Other $350.00 $1,028.00
IV. AECOM Technical Services Estimated Actual Costs $53,520.26
Rounded $53,500.00
V. Subcontract Expense
na $0.00
VI. Estimated Actual Costs $53,500.00
VII. Fixed Fee $6,800.00
VIII. Contingency $0.00
AECOM Technical Services $0.00
na
IX. Maximum Amount Payable $60,300.00
Attachment A
U.S. HIGHWAY 63 IMPROVEMENTS
FRANKLIN STREET TO NEWELL STREET
WATERLOO, IOWA
FINAL DESIGN ASSISTANCE
Cost Analysis -Division II
I. Direct Labor Cost (AECOM Technical Services)
Category Hours Rate/Hour Amount
Senior Professional 6 $82.00 $492.00
Project Professional 40 $54.80 $2,192.00
Staff Professional 0 $39.20 $0.00
Professional 0 $31.00 $0.00
CADD Operator II 64 $29.25 $1,872.00
CADD Operator I 0 $20.25 $0.00
Senior Technician 0 $31.35 $0.00
Technician 0 $24.85 $0.00
Project Support 14 $26.30 $368.20 $4,924.20
124
II. Payroll Burden and Overhead Provisional Costs 165.00% $8,124.93
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 100 $0.555 $55.50
B/W Copies 1000 $0.06 $60.00
Color Copies 100 $0.12 $12.00
Miscellaneous, Other $125.00 $252.50
IV. AECOM Technical Services Estimated Actual Costs $13,301.63
Rounded $13,300.00
V. Subcontract Expense
na $0.00
VI. Estimated Actual Costs $13,300.00
VII. Fixed Fee $1,700.00
VIII. Contingency $0.00
AECOM Technical Services $0.00
na
IX. Maximum Amount Payable $15,000.00
Attachment A
U.S. HIGHWAY 63 IMPROVEMENTS
FRANKLIN STREET TO NEWELL STREET
WATERLOO, IOWA
FINAL DESIGN ASSISTANCE
STAFF HOUR ESTIMATE - AECOM Portion
Description of Work
Senior
Prof.
Project
Prof.
Staff
Prof.
CADD
Operator
II
Project
Support
Total
Division 1: Roadway Design Assistance
1 Roadway Lighting Design
6
60
16
32
4
118
2 Railroad Bridge Enhancements
0
3 Roadway Landscaping
0
4 Cost Estimates
4
8
2
14
5 Public Information Activities
12
12
12
2
38
6 Project Coordination and Meetings
48
52
56
10
166
7 Project Administration
20
16
20
56
Division 1 Total
86
144
24
100
38
392
Division 2: Sanitary Sewer Design
8 Sanitary Sewer Design
6
40
64
14
124
Total Hours
92
184
24
164
52
516
Page 1 of 2
JEFF BALES
From: JEFF BALES
Sent: Monday, August 08, 2011 5:40 PM
To: 'Becker, Joe'
Cc: Lentz, Bob; Welper, Robert [DOT]; ERIC THORSON; NOEL ANDERSON
Subject: RE: Highway 63 Project (Franklin to Conger/Newell) - Supplemental Agreement No. 5
Joe,
I looked at Bob Lentz's e-mail and that clarifies the "bid -ready plan sheets" matter. As you stated a copy
of the FHWA authorization is not required to begin work. We will need a separation between Division I
and Division II as the City is using two different sources of revenue. Attached is a copy of the signed
agreement and per Bob Welper's e-mail below, his signature is not needed.
Please consider this e-mail your "Notice -to -Proceed" with work under this Supplemental Agreement No.
5, effective Monday, August 8th, 2011. An original agreement will be sent to you in the mail.
Jeff Bales
Associate Engineer
City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703
319-291-4312
From: Becker, Joe [mailto:JOE.BECKER@aecom.com]
Sent: Monday, August 08, 2011 1:46 PM
To: JEFF BALES
Cc: Lentz, Bob; Welper, Robert [DOT]; ERIC THORSON; NOEL ANDERSON
Subject: RE: Highway 63 Project (Franklin to Conger/Newell) - Supplemental Agreement No. 5
Jeff,
I will have Bob Lentz respond to your comment since he is the project manager providing the services
for the project. From the comments below, it appears there is no federal funding in the agreement.
Therefore, a copy of the FHWA authorization required to begin work is not available. Please confirm it is
not needed to begin work. Since the work is funded at the City level, do you still want the separation
between Division I and Division II. Thank you for your clarification is these matters.
Joe
From: JEFF BALES [mailto:JEFF.BALES@WATERLOO-IA.ORG]
Sent: Monday, August 08, 2011 12:07 PM
To: Becker, Joe
Cc: Lentz, Bob; Welper, Robert [DOT]; ERIC THORSON; NOEL ANDERSON
Subject: FW: Highway 63 Project (Franklin to Conger/Newell) - Supplemental Agreement No. 5
Joe,
Per Bob Welper's e-mail, it is our interpretation that AECOM will provide the "bid -ready plan sheets" for
this project, under Supplemental Agreement No. 5. Please respond to this e-mail noting that you concur
with this interpretation, before I issue the notice -to -proceed. Thanks.
8/8/2011
Page 2 of 2
Jeff Bales
Associate Engineer
City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703
319-291-4312
From: Welper, Robert [DOT] [mailto:Robert.Welper@dot.iowa.gov]
Sent: Monday, August 08, 2011 11:16 AM
To: JEFF BALES
Cc: Mohorne, Willie [DOT]; Callahan, Mark [DOT]; Dumdei, Victoria [DOT]; Little, David [DOT]; Jia, Yanxiao
[DOT]; Miller, Ryan [DOT]
Subject: RE: Highway 63 Project (Franklin to Conger/Newell) Supplemental Agreement No. 5
Jeff,
I reviewed AECOM's SA#5 with an eye toward the City's design responsibilities within City -State Agreement
#2010-16-0424 for Segment #2: sanitary sewer, water distribution, street lighting, and "enhancements". All
items are addressed either by inclusion or specific exclusion except for water distribution. As I recall, there was
little or no water main concerns in this segment. Of course minor water system adjustments, such as relocating
hydrants to the new back of curb, are included in the DOT's roadway design. Water main "up-sizing" or system
relocations are not.
Please note Agreement #2010-16-0424 requires review by the Department and submission of the City's plan
sheets (for sewer, lighting, etc.) for incorporation into DOT's final plan set. This requirement to deliver bid -ready
plan sheets for the included design tasks is not specifically stated in this agreement. In fact, there are no
deliverables mentioned at all and one may interpret the statement "...the Iowa DOT will complete all parts of
the final design and construction plans, except for those tasks specifically outlined..." to mean the DOT will
accept AECOM's design results (design calculations, lighting component lists, etc.) and create plan sheets from
those results. The Department will not be doing this. I suggest this issue be clarified in writing so the City can
confirm what is and is not in this agreement.
My signature is not needed on this agreement. The City may proceed as it sees fit.
Bob
From: JEFF BALES [mailto:JEFF.BALES@WATERLOO-IA.ORG]
Sent: Monday, August 08, 2011 10:38 AM
To: Welper, Robert [DOT]
Subject: Highway 63 Project (Franklin to Conger/Newell) - Supplemental Agreement No. 5
Bob,
As we discussed last Friday, attached is a copy of supplemental agreement no. 5, which AECOM had a blank for
your signature. I've also attached a copy of the Council letter which shows we are not using any federal funds
and all of it will be financed by bonds. If you decide to sign it, since it refers back to the original agreement, can
you sign and send a pdf to me, so I can send a notice -to -proceed to them ? AECOM would like to get started.
Thanks.
Jeff
8/8/2011