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HomeMy WebLinkAboutUniform Den Inc-7/11/2011BID PROPOSAL FY 12 UNIFORMS AND ACCESSORIES CITY OF WATERLOO, IOWA POLICE DEPARTMENT PREAMBLE The undersigned being a corporation existing under the laws of the State of Iowa; a partnership consisting of the following partners: , or an individual doing business as Uniform Den Inc, being familiar with the specifications affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, Iowa, until NOON, on the 20th Day of June 2011. Any bids submitted after the specified time and date shall be rejected. SPECIFICATIONS The bidder proposes to deliver, F.O.B., City of Waterloo Police Department, Property Section, 715 Mulberry Street, Waterloo, Iowa, 50703, winter uniforms and accessories, and summer uniforms and accessories. 1. Male Uniform Trousers - Regular a. Fechheimer brand, style 39400 or equivalent b. Tropical weight c. 70/28/2 Poly/Rayon/Lycra d. LAPD blue e. No stripe f. Front zipper 2. Female Uniform Trousers - Regular a. Fechheimer brand, style 39450 or equivalent b. Tropical weight c. 70/28/2 Poly/Rayon/Lycra d. LAPD blue e. No stripe f. Front zipper 1 3. Male Uniform "Cargo" Type Pants a. Fechheimer brand, style 39300 or equivalent b. LAPD blue, tropical weight c. 70/28/2 Poly/Rayon/Lycra d. No stripes e. Front zipper f. "Cargo" type side pockets 4. Female Uniform "Cargo" Type Pants a. Fechheimer brand, style 39350 or equivalent b. LAPD blue, tropical weight c. 70/28/2 Poly/Rayon/Lycra d. No stripes e. Front zipper f. "Cargo" type side pockets 5. Male Uniform Shirt - Long Sleeve a. Fechheimer brand, style 47W6686 or equivalent b. LAPD blue, all weather tropical c. 65% polyester/35% rayon d. Epaulets e. Badge tabs f. Velcro closures on pocket tabs g. Collar stays - permanent h. Seven (7) permanent military creases i. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve j. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve 2 6. Female Uniform Blouse - Long Sleeve a. Fechheimer brand, style 104W6686 or equivalent b. LAPD blue, all weather tropical c. 65% polyester/35% rayon d. Epaulets e. Badge tabs f. Velcro closures on pockets g. Collar stays - permanent h. Seven (7) permanent military creases i. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve J Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve k. Waist darts 7. Male Uniform Shirt - Short Sleeve a. Fechheimer brand, style 97R6686 or equivalent b. LAPD blue, all weather tropical c. 65% polyester/35% rayon d. Epaulets e. Badge tabs f. Velcro closures on pocket tabs g. Collar stays - permanent h. Open collar design i. Seven (7) permanent military creases j. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve k. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve 3 8. Male Uniform Polo Shirt - Short Sleeve a. 5.11 brand tactical polo, style 71049 or equivalent b. LAPD blue c. 100% Polyester 9. Female Uniform Blouse - Short Sleeve a. Fechheimer brand, style 154R6686 or equivalent b. LAPD blue, all weather tropical c. 65% polyester/35% rayon d. Epaulets e. Badge tabs f. Velcro closures on pocket tabs g. Collar stays - permanent h. Open collar design i. Seven (7) permanent military creases j. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve k. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve 1. Waist darts 10. Female Uniform Polo Shirt - Short Sleeve a. 5.11 brand tactical polo, style 61165 or equivalent b. LAPD blue c. 100% Polyester 11. Uniform Jacket - Winter Weight a. Propper brand, Defender Delta Drop Panel, Style #F5472- 75 -450 -###or equivalent b. Dark Navy, waist length 4 c. Breathable/water resistant, outer shell (waterproof, windproof, breathable lining engineered to keep you warm and dry in all weather conditions) d. Wind resistant shell, high performance sleeve to provide an unprecedented range of motion. e. Propper Defender Echo Soft shell liner and stand-alone jacket Style #F5474-07-001 that can be worn as a lightweight jacket or equivalent. Storage pockets on removable liner. f. Heavy duty zipper, two-way bellows pockets. Double storm flap with full zip to neck collar, inside zipper storage pockets. g• Hidden agenda flaps (Police) h. Epaulets i. Waterloo Police embroidered badge sewn on left side centered above pocket replacing badge tab, as well as the soft shell liner. j Waterloo Police patch sewn one inch (1") below the top seam on each sleeve, as well as the soft shell liner. k. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve, as well as the soft shell liner. 12. Uniform Jacket - Winter Weight a. 5-11 Brand, 5 in 1 jacket, style #48017 -724 -Navy or equivalent b. Dark Navy, waist length c. Breathable/water resistant outer shell (waterproof, windproof, breathable lining engineered to keep you warm and dry in all weather conditions) d. Wind resistant shell, high performance sleeve to provide an unprecedented range of motion. e. Removable composite liner of warm non -pill micro fleece and 100g of thinsulate quilted to nylon. Storage pocket on removable liner, pit zips allow increased ventilation. Long zippered side vents for quick access to equipment f. Heavy duty zipper, two-way front fleece lined bellows pockets. Double storm flap with full zip to neck collar, inside zipper storage pockets. g• Hidden agenda flaps (Police) 5 h. Epaulets i. Waterloo Police embroidered badge sewn on left side centered above pocket replacing badge tab Waterloo Police patch sewn one inch (1") below the top seam on each sleeve k. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve 13. Uniform Jacket - Summer Weight a. Fechheimer Style 59130WP or equivalent b. Navy blue light weight nylon c. Waist length d. Breathable/water resistant e. Heavy duty zipper f. Waterloo Police embroidered badge sewn on left side centered above pocket replacing badge tabs g. Two (2) front pockets box pleated with scalloped flaps h. Epaulets i. Shirred waist j. Inside pocket m. Waterloo Police patch sewn one inch (1") below the top seam on each sleeve 1. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve 14. Uniform Rain Coat - Long a. Blauer Brand, style 26991 or equivalent b. Reversible, low key black and yellow hi -viz c. Nylon - waterproof d. Both sides - snap closure e. Zipper f. Slash pockets a. Raglan sleeves 6 15. Uniform Rain Cover for Un±foLm Hat a. Blauer brand, style 107 or equivalent b. Reversible, low key black and blaze orange c. Nylon - waterproof 16. Uniform Hat - Dress a. Midway brand, style F-101 or equivalent b. Frame - open mesh c. Navy blue, detachable hat, eight (8) point elastic 17. Uniform Hat - winter a. Blauer brand, style 5111 or equivalent b. Acrylic pile fur peak and neck warmer c. Navy blue nylon d. Interlined with quilted fiberglass e. Chin strap 18. Uniform Tie a. S. Broome brand or equivalent b. Clip -on tie c. Black d. 100% polyester e. Metal clip - choke free 19. Non -Uniform Blazer (Male and Female) a. Hardwick brand, style 13-1 or equivalent b. 55% polyester/45% wool c. Two (2) button single breasted d. Patch pocket e. Inside pockets 7 f. Color - navy g. Exterior breast pocket 20. Non -Uniform Slacks - Male a. Edwards brand, style 2750-09 or equivalent b. Polyester/wool blend c. Plain front d. Belt loops e. Two (2) front pockets f. Two (2) rear pockets g. Color - gray 21. Non -Uniform Slacks - Female a. Edwards brand, style 2750-09 or equivalent b. Polyester/wool blend c. Plain front d. Belt loops e. Two (2) front pockets f. Two (2) rear pockets g. Color - gray 22. Male Work Trousers a. RedKap brand, style PT1ONV or equivalent b. Navy blue c. Perma press d. Poly/cotton e. Tropical weight (11 oz.) f. Front zipper g. Two (2) front pockets h. Two- (2) back pockets 8 23. Male Work Shirt - winter a. RedKap brand, style SP14NV or equivalent b. Navy blue c. Perma press d. Poly/cotton e. Two (2) pockets f. Long sleeves 24. Male Work Shirt - summer a. RedKap brand, style SP24NV or equivalent b. Navy blue c. Perma press d. Poly/cotton e. Two (2) pockets f. Short sleeves 25. Female Work Trousers a. RedKap brand, style PT11NV or equivalent d. Navy blue c. Perma press d. Poly/cotton e. Tropical weight (11 oz.) f. Front zipper g. Two (2) front pockets h. Two- (2) back pockets 26. Female Work Shirt - winter a. RedKap brand, style SP13NV or equivalent b. Navy blue c. Perma press d. Poly/cotton e. Two (2) pockets f. Long sleeves 27. Female Work Shirt - summer a. RedKap brand, style SP23NV or equivalent b. Navy blue c. Perma press d. Poly/cotton e. Two (2) pockets f. Short sleeves The bidder shall indicate any and all deviations from the published specifications. All Waterloo Police Officers will present a Waterloo Police Department Uniform Requisition form to the vendor prior to measuring or fitting for any uniforms or accessories needed. a. The vendor shall not fill any orders without a Waterloo Police Department Uniform Requisition form being presented by a police officer of the Waterloo Police Department. Merchandise ordered without a requisition form will not be accepted or paid for. b. The vendor shall not honor or complete delivery on any Waterloo Police Department Uniform Requisition form presented to the vendor by a police officer later than thirty (30) calendar days from the date of issue. The vendor shall appropriately and accurately measure, size, and fit each individual Waterloo Police Officer to insure an adequate, neat, and proper fit of any and all uniforms and accessories ordered. All subsequent fittings shall be in Waterloo at the business address of the successful bidder, or in the case of a successful bidder from outside of Waterloo, at an address mutually agreed upon by the Police Department and the successful bidder from outside of Waterloo. All subsequent fittings, tailoring, or alterations shall be performed on an "as needed" basis and shall be completed within a one (5) day period of time. The cost of any and all subsequent fittings, tailoring, or alterations needed to assure proper fit of the uniforms shall be at no additional cost to the Waterloo Police Department. 10 The cost of sewing the Waterloo Police shoulder patch, sergeant chevrons, nametags, and breast badge on the specified uniform jackets or shirts shall be included in the bid price. The vendor shall maintain a sufficient inventory to fill the daily uniform needs and shall guarantee delivery of larger uniform orders within thirty (30)days from date of order. In the event the existing vendor does not retain the uniform bid, the successful bidder will purchase a maximum of $2,500.00 of uniform inventory from the existing vendor, at the actual cost to the existing vendor, after establishing proof of purchase price and date of purchase. Bidders, upon request of the Waterloo Police Department, shall provide a sample for inspection by the Waterloo Police Department of any and all uniforms and accessories bid. Prices quoted shall be good for fiscal year 2012 (July 1, 2011 - June 30, 2012). The Waterloo Police Department shall purchase the shoulder patches, nametags, breast badge and sergeant chevrons and will provide them to the vendor. The Waterloo Police Department shoulder patches, breast badge and chevrons shall remain the property of the Waterloo Police Department. In the event the existing vendor does not retain the uniform bid, any and all Waterloo police shoulder patches, breast badge and sergeant chevrons shall be returned to the Waterloo Police Department. Uniforms and accessories, to maintain uniformity, must be of the same quality and identical color to those presently being issued. Bidders may obtain sample uniforms and accessories from the Waterloo Police Department, Property Section, 715 Mulberry Street, Waterloo, Iowa, 50703. The vendor shall deliver all requisitioned clothing items to the Waterloo Police Department, Property Section. At time of delivery, the vendor shall provide an itemized billing for all clothing delivered. This billing shall include the Waterloo Police Department requisition number, name of officer for whom the clothing was requisitioned, and full price of item(s) delivered. GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be sealed and submitted to the City Clerk's Office in a sealed envelope clearly marked as follows: "BID PROPOSAL FOR POLICE UNIFORMS FY 12" The name of the business submitting the bid must also be clearly marked on the envelope. All bids must meet or exceed minimum specifications as previously defined. Bids that do not meet or exceed the minimum specifications, as determined by the City, shall be rejected. 11 All bid prices, upon submission by bidder, are recognized by the City and vendor to be irrevocable for the minimum of thirty (30) calendar days from date of bid opening. Sealed bid proposals will be received by the City of Waterloo, City Clerk's Office, 715 Mulberry Street, Waterloo, Iowa 50703, until Noon, June 20th, 2011. Any bid submitted after the specified time shall be rejected. OPENING AND ACCEPTANCE OF BIDS Sealed bid proposals will be opened at the Waterloo City Council Meeting on June 20th, 2011, during the regularly scheduled City Council Meeting. Bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at a later time, which shall then be established. Standard procedure dictates that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid or part thereof that is either considered not to be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds minimum specifications. The City of Waterloo, Iowa reserves the right to reject any and all bids. Upon acceptance of the bid, a purchase order mailed or delivered to the undersigned vendor which is accompanied by a copy of this proposal bearing the City Clerk's signature shall constitute acceptance of the bid and, therefore, be a legal binding agreement. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance of which the City at the time of purchase had knowledge. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement, without notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. BID PRICES The bidder proposes to meet or exceed the specifications for the below quoted price. 1. Male Uniform Trousers - Regular Brand Name Fechheimer 39400 2. Female Uniform Trousers - Regular Brand Name Fechheimer 39450 3. Male Uniform "Cargo" Type Pants Brand Name Fechheimer 39300 12 $61.95 each $61.95 each $65.95 each .. '4� �:�' 4. Female Uniform "Cargo" Type Pants Brand Name Fechheimer 39350 5. Male Uniform Shirt - Long Sleeve Brand Name Fechheimer 47W6686 6. Female Uniform Blouse - Long Sleeve Brand Name Fechheimer 104W6686 7. Male Uniform Shirt - Short Sleeve Brand Name Fechheimer 97R6686 $65.95 each $47.50 each $47.50 each $42.50 each 8. Male Uniform Polo Shirt - Short Sleeve Brand Name 5.11 71049 $37.95 each 9. Female Uniform Blouse - Short Sleeve Brand Name Fechheimer 154R6686 $42.50 each 10. Female Uniform Polo Shirt - Short Sleeve Brand Name 5.11 61165 $37.95 each 11. Uniform Jacket - Winter Weight Brand Name Propper F5472-75-450 $188.50 each 12. Uniform Jacket - Winter Weight Brand Name 5.11 48017-724 $201.00 each 13. Uniform Jacket - Summer Weight Brand Name Blauer 6120 $95.00each 14. Uniform Rain Coat - Long Brand Name Blauer 26991 $83.00 each 15. Uniform Rain Cover for Uniform Hat Brand Name Blauer 107 $8.00 each 16. Uniform Hat - Dress Brand Name Midway F101 $32.95 each 17. Uniform Hat - winter Brand Name Blauer 5111 $18.00 each 18. Uniform Tie Brand Name S.Brome 90010-61 $3.95 each 19. Non -Uniform Blazer (Male and Female) Brand Name Hardwick 13-1 $95.00 each 20. Non -Uniform Slacks (Male) Brand Name Edwards #2750-09 $27.00 each 21. Non -Uniform Slacks (Female) Brand Name Edwards #2750-09 $27.00 each 22. Male Work Trousers Brand Name RedKap PT10 $17.25 each 13 23. Male Work Shirt - winter Brand Name RedKap SP14NV $12.50 each 24. Male Work Shirt - summer Brand Name RedKap SP24NV $11.00 each 25. Female Work Trousers Brand Name RedKap PT11NV $17.25 each 26. Female Work Shirt - winter Brand Name RedKap SP13NV $12.50 each 27. Female Work Shirt - summer Brand Name RedKap SP23NV $11.00 each This is an all or none bid standard oversize charges apply List all deviations from the published specifications as part of this bid: PAYMENT PROCEDURE The vendor shall bill the City of Waterloo, Police Department every thirty (30) days for all uniforms and accessories delivered to the Police Department during the preceding thirty (30) days. The City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703 shall make payment, in it's entirety within thirty (30) days of receipt of invoice after acceptance of goods or services for the preceding thirty (30) day period. This bidder, having fully read this document, hereby acknowledge hat this bid proposal completely reflects the total bid as containedAk - Uniform Den Inc BY: Andy Dennhardt 1309 5th Ave Address Moline, IL, 61265 City, State, & Zip Code Telephone:309-762-6215 ATTEST: City Cl4rk Title: G/M Date:06/13/11 Fax:309-762-6228 DATE: 14 holy t1icbtI