HomeMy WebLinkAboutIowa Department of Transportation-3/28/2011Iowa Department of Transportation
March 21, 2011
To: Political Subdivisions
From: Renee R. Shirley, Senior Purchasing Agent, Iowa Department of Transportation- Purchasing
Subject: Rock Salt
Please forward this document to the contact person that places orders for Rock Salt.
Contract Extension Option
The Iowa DOT has the option to extend FY2010 and FY2011 contracts with salt suppliers for another 12 months.
If contract extensions are mutually agreed upon by DOT and suppliers for FY 2012, Political Subdivisions may
also have the option to extend under the same terms and conditions. A notice will be sent to Political Subdivisions
about the status of existing contracts and options prior to any new bid letting. If any contracts are extended with
suppliers, Political Subdivisions will be notified for their acceptance of any changes to the contract. Political
Subdivisions will be asked for their acceptance or rejection of the new terms and pricing for FY 2012.
New proposal
If,required, the Iowa DOT will solicit bids for Rock Salt for fiscal year 2012 (July 1, - June 30) for any locations that
are not covered under a contract extension, including participating Political Subdivisions. Once bids are received
and tabulated, participating Political Subdivisions will be asked to accept or reject the low bid prices listed in the
bid tabulation. A bid opening date of May 18, 2011 has been scheduled.
Upon acceptance of any bid prices for either contract extension or new contract, entities are required to
purchase 80% of the estimated tonnage direct from the awarded salt supplier, not from any local Iowa
DOT Maintenance facility for seasonal quantities over 25 ton.
Political Subdivisions have the option to contract directly with salt vendors and not be included on the state contract. The Iowa
DOT accepts no responsibility for any contract negotiations agreed upon by a Political Subdivision and a salt vendor.
Please provide salt quantities for FY2012. Contract terms will include an 80% - 120% clause for salt purchase
requirements. This obligates the customer, (Political Subdivision) to purchase 80% of the contracted tonnage
for a twelve-month period and obligates the vendor to supply up to 120% of the estimated tonnage. A fuel
adjustment allowance is also included in the contract terms as mutually agreed upon by Iowa DOT and supplier.
The fuel chart will be included in the contract information provided to each participating Politica! Subdivision.
Return requested salt quantity information by e-mail or fax to:
Iowa Department of Transportation, Purchasing
800 Lincoln Way
Ames, IA 50010
Purchasing - Renee R. Shirley P: 515-239-1578 F: 515-2384358-
renee.shirlevCo�dot.iowa.gov 6716— 239-1 536
Please enter your proposed quantities below.
FY 2012 QTY. (p l 000 TONS
Truck load quantities are approximately 20-25 tons. (1 truckload minimum)
All requests must be received by Iowa DOT Purchasing no later than April 8, 2011.
City or County Name ,ITV bV WKftE100 5T,pihipping Address .5 AIM!
Billing Address WO % aCtei .hdt+�)j.. sr Customer # (if known) C
City Wi}Ttt.%0 /Zip C de B"i0 - , Contact Person
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Please provide an e-mail address for the appropriate contact. e-mail- cae . Vs K.. — GVH Prif1c ' Co
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