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AECOM 319 232 6531 tet
501 Sycamore Street 319 232 0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
SNOW REMOVAL EQUIPMENT (SRE)
ACQUISITION SERVICES
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
FAA PROJECT NO. 3-19-0094-39 (Proposed)
Project Description - See Attachment
Scope of Services - See Attachment
Compensation
A. Compensation for Services for this task order shall be a lump sum fee of Thirty Thousand
Dollars ($30,000.00).
General Conditions
Except as specifically amended by this agreement, services shall be provided in accordance with
the Consultant Services Agreement for the Waterloo Regional Airport between AECOM Technical
Services, Inc., formerly known as Earth Tech, Inc., and the Waterloo Airport Board dated
December 5, 2008.
APPROVED
CITY OF WATERLOO, IOWA
APPROVED
AECOM TECHNICAL SERVICES, INC.
By�� By
G
E nest G. ark, Mayor
Date
162611
Date
L:\work\ADMI N\AGREE\PROF\WatAirSREAcquisitionServices.doc
Joe A. Becker
December 29, 2010
ATTACHMENT
FOR
ACQUISITION OF
SNOW REMOVAL EQUIPMENT (SRE)
FOR THE
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
PROPOSED FAA AIP PROJECT NO. 3-19-0094-39
I. PROJECT DESCRIPTION
The project is described as the acquisition of snow removal equipment (SRE) consisting of a
truck with plow and spreader box, and a ramp tractor with blade for the Waterloo Regional
Airport, Waterloo, Iowa.
II. GENERAL PROJECT SCOPE
The work to be performed by the Consultant shall encompass and include detailed work,
services, materials, equipment and supplies necessary to provide background research, develop
specifications, provide bidding services, prepare grant application and provide grant
administration for the acquisition of the snow removal equipment for the Waterloo Regional
Airport. Work shall be divided into the following tasks:
A. Design Phase
1. Kick-off Meeting. This task consists of a kick-off meeting to present the project
scope, finances, deliverables and schedule.
2. Data Collection and Review. This task consists of the collection of existing
data applicable to this project and related to the proposed snow removal
equipment.
3. Project Specifications. This task consists of the preparation of specifications
for the acquisition of the snow removal equipment. It is anticipated that separate
bid documents will be prepared for each piece of snow removal equipment (truck
with plow and spreader box, and ramp tractor with blade). The specifications will
be in compliance with current Central Region Federal Aviation Administration
requirements in effect at the time the specifications are prepared.
4. Quality Review. This task consists of the quality review of work elements on the
project. During the course of this project, quality reviews will be conducted by
senior technical personnel that are not directly involved in the project.
5. Bid Assistance. This task consists of assisting the Sponsor in advertising for
and receiving bids, answering bid document interpretation questions from
bidders, analyzing the bids received and preparing a recommendation to the
Sponsor for award of contract.
6. Grant Application. This task consists of assisting the Sponsor in preparation of
grant application.
7. Pay Applications and Reimbursement Forms. This task consists of preparing
and processing monthly applications for payment to the Contractor and
forwarding to the Sponsor for execution with recommendations for approval and
payment. This task also includes preparation of federal reimbursements forms
for the Sponsor.
8. Punch List. This task consists of conducting a review of the equipment upon
delivery to the Waterloo Regional Airport and preparing a list of items ("Punch
List") to be completed or corrected.
9. Project Close -Out. This task consists of assisting the Sponsor with project
completion and final close-out documentation from the Contractor for the FAA by
providing a statement covering the following.
a. Sponsor Certification for Equipment Final Acceptance
b. Final Outlay Report - Standard Form SF -271
c. Final Project Cost Summary
d. SF -425 Financial Report
e. Final Acceptance Report
1) Provide Brief Description of Procured Equipment
2) Provide a Minimum of Two Photographs of Each Acquired Item
3) Summary of Key Milestone Dates
4) Change Order Summary (If Needed)
5) Buy American Summary
6) Copies of Vendor Certifications
7) Acceptance Test
f. Sponsor Cover Letter
1) Amendment Request
2) Statement of Compliance with Approved Procurement Specifications
3) Eligibility of Claimed Costs
4) Inventory
• Description of the Equipment
• Serial Number or Other Identification Number
• Source of the Property, Who Holds Title
• Acquisition Date
• Cost of the Equipment
• % of Federal Participation in the Cost of the Equipment
• Location, Use and Condition of the Equipment
10. Project Administration. This task consists of administration and coordination of
the project. Preparation of bid documents for each piece of snow removal
equipment for distribution to -Sponsor, FAA, suppliers and potential bidders is
included in this task. Preparation of contracts, reports on progress, preparation
of pay estimates and grant reimbursement and project close-out documentation
are a part of this task.
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