HomeMy WebLinkAboutEnergy Efficiency & Conservation-12/13/2010Office of Energy Independence (OEI)
Wallace State Office Building
602 E. 9th Street
Des Moines, IA 50319
Energy Efficiency & Conservation Block Grant (EECBG)
Change Order (CO)
Proiect Information Change Order #: 1
Sub -Recipient (SR} Organization Name: City of Waterloo
Protect Tine; Techworks Energy Pian Feasibility Study Date Requested: 11/08/2010
Person Requesting CO: Daniel Kennelly Contract Number: 10-3622
,
❑ OEI SR Program Officer: Jessica Turba
Terms of Contract:
Current Project Start Date: 4/26/2010
Current Project End Date: 10/31/2010
New Project End Date: 12/31/2010
Current Award $: $50,000.00
Current Match $: $50,000.00
New Award $: $50,000.00
New Match $: $50,000.00
Description of Change: extending timeframe for study to allow for staff to review draft and make any recommendations
for final version.
Reason for Change: deadline is past. Need to extend 60 days..
•
Attach supporting information from: SR ❑ Sub -contractor❑ . Supplier ❑ Other ❑
Comments:
Does proposed change involve a change in contract time line? ® Yes 0 No
If yes, ea Increase 0 Decrease # of Days: 60
Does proposed change involve a change In contract award amount? 0 Yes ® No
If yes, ❑ Increase ❑ Decrease $ Amount of change: Different from requested:
Does the proposed change Impact the energy savings payback analysis? 0 Yes Ci No
If yes, do the energy savings: ❑ Increase 0 Decrease Amount of change:
if yes, does the payback period: ❑ Increase 0 Decrease Amount of change:
Does the proposed change Impact the number of jobs created? ❑ Yes ® No
If yes, do the number of jobs created: 0 Increase D Decrease Amount of change:
"/
Sub -Recipients Signature: .„7"U
Deputy Director or Director's Signature:
Date: �r =��, f
Date:
EECBG 10-3622 CO #1 City of Waterloo 12/2/10
The parties are signing this Change Order on the date indicated below.
OFFICE OF ENERGY INDEPENDENCE
By:
Roya Stanley, Director
SUBRECIPIENT NAM
By:
Date
I
Buck Clark, Mayor Date
EXHIBIT A
DESCRIPTION OF THE PROJECT AND AWARD BUDGET
TO STATE ENERGY GRANT SUB -RECIPIENT CONTRACT
DESCRIPTION OF THE PROJECT AND AWARD BUDGET
Page 1 of 5
EECBG 10-3622 CO #1 City of Waterloo 12/2/10
1. General
Name of SR: City of Waterloo
Address: 716 Mulberry Street
Waterloo, IA 50703
County: Blackhawk
Project Title: TechWorks Energy Plan Feasibility Study
Contract # EECBG 10-3622
2. Project Description/Scope of Work:
The SR will conduct a feasibility study evaluating the following technologies for
application at the Techworks campus: solar; wind; fuel cell; bioenergy; and waste
heat utilization. The study will also include an overall energy needs assessment,
identify potential partners, and develop a funding strategy.
3. Award amount: $50,000 Match amount: $50,000
Type Award: Grant
Project Start Date: April 26, 2010
Project Completion Date: December 31, 2010
4. Financial procedures and payment schedule:
a. Payment and invoicing procedures: OEI will pay SR consistent with the
payment schedule identified below and paragraph 4 of this contract. To be paid, SR
must provide OEI with an invoice, a GAX form, and a progress report Verification
that the expenditure of matching funds is proceeding as planned must be included
with the submittal.
Page 2 of 5
EECBG 10-3622 c0 #1 City of Waterloo 1212110
b. Performance measures, acceptance criteria, and payment schedule:
Task
Completion
Date
Performance Measures
Acceptance Criteria
Payment
Measures in place
to comply with
contract
requirements
April 2010
Document the SR has
documented exclusion from
NEPA and NHPA.
NEPA, NHPA forms
completed.
TechWorks Energy
Plan Feasibility
Study
October
2010
The feasibility study will
evaluate the following
technologies for application:
solar; wind; fuel cell; bioenergy;
and waste heat utilization. The
study will also include an overall
energy needs assessment,
identify potential partners, and
develop a funding strategy.
Plan is complete,
comprehensive and
approved by the 0E1.
Final Report
December
31, 2010
Final report completed.
All documentation
submitted to OEI. See
section 5 B below for
report requirements.
$50,000
5. Recovery Act compliance.
a. Compliance with Davis -Bacon.
• SR must sign a DOL Standard Form 1413, Statement of Acknowledgement
signifying an understanding of Davis Bacon compliance requirements.
• The Davis -Bacon Act wage decision for the county or counties in which
construction occurs will correspond to the effective date of this contract. OEI
will provide the general decision number and wage decision to the SR. The wage
decision that is in effect at the time of the effective date of this contract will
remain throughout the entire term of this contract Current and archived wage
decisions can be found at: http://www.wdol.gov/dba.aspx#0
• Each Friday of each week during construction, SR must submit a Weekly
Certified Payroll on a Form WH347 to OEI at
https://www.iowagrants.gov/index.do
• SR must retain the original, signed weekly form. The file must be available for
review for a period of three years from project completion.
Page 3 of 5
EECBG 10-3622 CO #1 City of Waterloo 12/2/ 10
b. Compliance with Recovery Act reporting requirements.
• SR must provide monthly Recovery Act progress reports at
https://www.iowagrants.gov/index.do no later than the 25th day of the month
for each year of this contract. In addition to any other requirements, each
progress report must include the following information for the preceding month:
1. Cumulative number of individuals compensated for any amount of work
during the time period;
2. Updated project progress to include accomplishments or setbacks;
3. Updated development timelines;
4. Quantification of performance measures achieved.
• SR must provide quarterly Recovery Act progress reports at
https://www.iowagrants.gov/index.do no later than December 26, March 25,
June 25, and September 25 of each year of this contract. In addition to any other
requirements, each progress report must include:
1. Jobs created through both Recovery Act funds and non-federal funds;
2. Cumulative number of individuals compensated for any amount of work
during the time period;
3. Updated project progress to include accomplishments or setbacks;
4. Updated development timelines;
5. Quantification of performance measures achieved;
6. Receipts and invoices for reimbursements.
• SR must provide a final report to OEI upon completion of the project. SR must
send the final report to haps: //www.iowagrants.gov/index.do . Among other
things, the final report must include:
1. A synopsis of the completed project;
2. Job creation/retention statistics;
3. Before/during/after photo documentation;
4. Performance measures achieved;
5. Quantification of energy saving and cost saving results to date;
6. Quantification of energy saving and cost saving projections for the next
three calendar years;
7. Construction punchlist, commissioning reports, and other technical
project evaluations resulting from project implementation;
S. Financial information;
9. Any other information requested by OEI.
• SR agrees to provide OEI with long term project implementation results as
requested following the closure of the project account as necessary to document
the ongoing benefits associated with the completion of this project.
Page 4 of 5
EECBG 10-3622 CO #3. City of Waterloo 1212110
c. Table summarizing reporting deadlines.
Report
Due no later than
Weekly Certified Payroll (Form WH347):
6:00 p.m. each Friday of each week
during construction
Monthly Recovery Act and Progress
Reports:
The 25th day of every month of this
contract
Quarterly Recovery Act, Progress, and
Invoice Reports:
March 25, June 25, September 25, and
December 26 of each year of this
contract
Final Report:
30 days after project completion
d. OEI's receipt of reports is no waiver.
By receiving any report, OEI does not waive its ability to challenge any report for
failing to comply with this contract at a later date, nor does OEI's receipt of a report
waive any remedy it may have against SR for the report failing to comply with this
contract.
Page 5 of 5