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Home My WebLink AboutGrant Administration Division-10/11/2010eparfinent of Justice Cimmitirnity Oriented Policing Services raefs AdministratimMivision = Secure Our Schools Treasury Account Symbol (TAS) 1SX0406 _ = '` Grant #: 201.00KWXO669 SRI #: 1A00703 Applicant,Organization's Legal Name City of Waterloo a.IP Vendor #: 426005327 -_ DUNS# ,07584168‘k Award Start Date: Award:moi+unt: Law Enforcement Executive: Chief of Police Daniel Trelka 9/1/2010 Address: City, State, Zip Code: Telephone: Fax: Government Executive: Address: City, State, Zip Code: Telephone: Fax: $ 73,870.00 Bernard Melekian Director 715 Mulberry Street Waterloo, IA 50703 (319) 291-4339 (319) 291-4286 Mayor Buck Clark 715 Mulberry Street Waterloo, IA 50703 (319) 291-4301 (319) 291-4286 Award End Date: 8/31/2012 SEP 2 0 2010 Date By signing this award, the signatory officials are agreeing to abide by the Conditions of Grant Award found on the reverse side a of this document: =_ „MA - Si A e of Law Enforcement Official with the ity to Ac pt,si Gy�a it Award Daniel J. Trelka, Chief of Police ,_-Typed Name and Title of Law Enforcement Official A -r -est G. Clark, Mayor- Signatur-e_of Government Official with the Authority to -=Typed Name_aiidTitle of Government Official Acce_ptthis Grant Award Date False statements of claims made in bannection with COPS grantitnnay result in fines, imprisonment, debarment from participating in federal grants or=contracts, and/or any remedy -available by law to the Federal Government. • --Award ID: 101848 U.S. Department of Justice Office of Community Oriented Policing Services 2010 Secure Our Schools (SOS) Grant Terms and Conditions By signing the Award Document to accept this Secure Our Schools grant, your agency agrees to abide by the following grant conditions: 1. Grant Owner's Manual. The grantee agrees to comply with the terms and conditions in the 2010 COPS Secure Our Schools Grant Owner's Manual; COPS statute (42 U.S.C. §. 3796dd, et seq.); 28 C.F.R. Part 66 or 28 C.F.R. Part 70 as applicable (governing administrative requirements for grants and cooperative agreements); 2 C.F.R. Part 225 (OMB Circular A-87), 2 C.F.R. Part 220 (OMB Circular A-21), 2 C.F.R. Part 230 (OMB Circular A-122) and 48 C.F.R. Part 31.000 et seq. (FAR 31.2) as applicable (governing cost principles); OMB Circular A-133 (governing audits); representations made in the COPS Secure Our Schools grant application; and all other applicableprogram requirements, orders, regulations, or r_.irculars, ._q laws,- 2. Assurances and Certifications. The grantee acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its Secure Our Schools application. 3. Allowable Costs. The funding under this project is for the payment of up to 50% of approved costs to improve security at schools and on school grounds. The allowable costs for which your agency's grant has been approved are limited to those listed on the Financial Clearance Memorandum and Final Funding Memorandum, which are included in your agency's award packet. The Final Funding Memorandum specifies the exact items/services that your agency is allowed to fund with your Secure Our Schools grant. The Financial Clearance Memorandum species the overall amount approved for each budget request category. It also describes any costs which have been disallowed after review of your proposed budget. Your agency may not use Secure Our Schools grant funds for any costs that are not identified as allowable in the Financial Clearance Memorandum and Final Funding Memorandum. 4. Travel Costs. Travel costs for transportation, lodging and subsistence, and related items are allowable under the Secure Our Schools program with prior approval from the COPS Office. Payment for allowable travel costs will be in accordance with 2 C.F.R. Part 225 (OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments), 2 C.F.R. Part 220 (OMB Circular A-21, Cost Principles for Educational Institutions), 2 C.F.R. Part 230 (OMB Circular A-122, Cost Principles for Non -Profit Organizations), and 48 C.F.R. Part 31.000, et seq. (FAR -31.2, Cost Principles for Commercial Organizations), as applicable. 5. Supoienienting. Not Supplanting., State, local, and tribal governments must -use Secure Our Schools -grant funds to supplement, and notsupplant, ctarP, local, or Bureau of Indian Affairs funds that are already committed or otherwise would have been committed for grant purposes (hiring, training, purchases, and/or activities) during the grant period. In other words, grantees may not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that would have been dedicated to the COPS -funded item(s) in the absence of the COPS grant. 6. Extensions. Your agency may request an extension of the grant award period to receive additional time to implement your grant program. Such extensions do not provide additional funding. Only those grantees that can provide a reasonable justification for delays will be granted no -cost extensions. Extension requests must be received prior to the end date of the award. Any extension requests received after an award has expired will be approved only under very limited circumstances. 7. Modifications. Occasionally, a change in an agency's fiscal or law enforcement situation necessitates a change in its Secure Our Schools award. Grant modifications under the Secure Our Schools program are evaluated on a case-by-case basis. All modification requests involving the purchase of new budget items must be approved, in writing, by the COPS Office prior to their implementation. In addition, please be aware that the COPS Office will not approve any modification request that results in an increase of federal funds. 8. Evaluations. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Secure Our Schools program. The grantee agrees to cooperate with the monitors and evaluators. 9. Reports. To assist the COPS Office in the monitoring of your award, your agency will be responsible for submitting periodic programmatic progress reports and quarterly financial reports. 10. Grant Monitoring Activities. Federal law requires that law enforcement agencies receiving federal funding from the COPS Office must be monitored to ensure compliance with their grant conditions and other applicable statutory regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of grant implementation—compliance and programmatic benefits—are part of the monitoring process coordinated by the U.S. Department of Justice. Grant monitoring activities conducted by the COPS Office include site visits, office -based grant reviews, alleged noncompliance reviews, financial and program reporting, and audit resolution. As a COPS Secure Our Schools grantee, you agree to cooperate with and respond to any requests for information pertaining to your grant. 11. Equal Employment Opportunity Plan (ESOP). All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan (28 C.F.R. Part 42 subpart E). 12. Criminal Intelligence Systems. Grantees using Secure Our Schools funds to operate an interjurisdictional criminal intelligence system must comply with operating principles of 28 C.F.R. Part 23. The grantee acknowledges that it has completed. signed and submitted with its grant application the relevant Special Condition certifying its compliance with 28 C.F.R. Part 23. 13. Sole Source Justification. Grantees who have been awarded funding for the procurement of an item (or group of items) or service in excess of $100,000 and who plan to seek approval for use of a noncompetitive procurement process must provide a written sole source justification to the COPS Office for approval prior to obligating, expending, or drawing down grant funds for that item. 14. Employment Eligibility. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and immigration Services Employment Eligibility Verification Form (1-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. 15. False Statements. False statements or claims made in connection with COPS grants may result in fines, imprisonment, or debarment from participating in federal grants or contracts, and/or any other remedy available by law. 16. Additional High -Risk Grantee Requirements. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the awarding agency determines that the recipient is a high-risk grantee (28 C.F.R. Parts 66 and 70) U. S. Department of Justice Community Oriented Policing Services Grants Administration Division Secure Our Schools 1100 Vermont Avenue, NW Washington, DC 20530 Memorandum To: Chief of Police Daniel Trelka City of Waterloo From: Andrew A. Dorr, Assistant Director for Grants Administration Nakisha Arthur, Grant Program Specialist Budget Prepared By: Andrew Crane, Grant Program Specialist Re: Secure Our Schools Financial Clearance Memo A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable, allowable, and consistent with existing guidelines. Exceptions / Adjustments are noted below. OJP Vendor #: 426005327 ORI #: IA00703 DUNS #: 075841684 Grant #: 2010CKWX0669 Budget Category Travel/Training Equipment Supplies Consultants/Contractors Other Proposed Budget $51,780.30 $66,350.00 $6,330.00 $6,000.00 $18,000.00 Approved Budget $51,780.30 $66,350.00 $6,330.00 $6,000.00 $17,280.00 Adjustments Disallowed/Adjusted - Reasons/Comments $0.00 $0.00 $G.00 $0.00 $720.00 Unallowable Cost Direct Costs: $148,460.30 $147,740.30 $720.00 Grand Total $148,460.30 $147,740.30 $720.00 Grand Total: Federal Share: $ 73,870.00 Applicant Share: $ 73,870.00 Cleared Date: Overall Comments: The total project cost was reduced by $720 due to unallowable cost for Visitor Management System:Raptorware Shipping and Handling. Maintenance/Service agreements must be utilized within the two-year funding period. No contact was made. 7/27/2010